accounts payable associate

Chroma Systems Solutions

<div>JOB TITLE: Accounts Payable Associate
DEPARTMENT: Accounting
REPORTS TO: Director of Accounting
EMPLOYEE TYPE: Full-Time / Non-Exempt (hourly)
LOCATION: 19772 Pauling, Foothill Ranch, CA 92610 (Onsite)
SALARY: is commensurate with relevant experience
PAY RANGE: $17.50 - $28.85
GENERAL JOB DESCRIPTION:
Chroma Systems Solutions, Inc. is a leading designer and manufacturer of power testing instruments and systems including programmable AC Power Source and DC Power Supplies, AC loads and DC Electronic Loads, Digital Power Meters and Automated Testing Systems for applications in LED Lighting, Led Drivers, Aerospace, Defense, Military, Automotive, Medical, Battery, Solar, Marine, and Regulatory Testing.
We are currently seeking a proactive and detail-oriented Accounts Payable Associate ready to take the next step in their accounting career. This opportunity is perfect for candidates with a strong foundation in accounts payable who are eager to deepen their expertise&mdash;or for mid-level professionals looking to thrive in a supportive, collaborative, and dynamic team environment. Why join Chroma? Simply put, we believe in investing in our people. In doing so, you can expect a hands-on role with exposure to a wide range of accounting functions&mdash;perfect for someone looking to move beyond entry-level.
ESSENTIAL DUTIES &amp; RESPONSIBILITIES:
As a key member of our finance team, you will:
<ul><li>Review and process vendor invoices, ensuring proper approvals and accurate entries to vendor accounts</li>
<li>Reconcile monthly benefit invoices</li>
<li>Review and confirm employee expense reports</li>
<li>Match invoiced amounts to purchase orders and receiving reports</li>
<li>Book and reconcile monthly company credit card expenses</li>
<li>Respond to vendor inquiries regarding account statuses and payments</li>
<li>Analyze vendor accounts and assist with reporting as needed</li>
<li>Perform daily audits on received shipments to ensure accurate recordkeeping</li>
<li>Handle clerical duties such as sorting, filing, and correspondence</li>
<li>Manage updates to vendor records, including W9 requests and address changes</li>
<li>Support special projects and cross-functional accounting efforts</li>
<li>Reconcile monthly medical insurance invoices</li>
<li>Review monthly expense reports</li>
<li>Confirm amounts invoiced from purchase orders match</li>
<li>Book monthly company credit card expenses</li>
<li>Answer all vendor inquiries referencing accounts payable</li>
<li>Prepare analysis of vendor accounts, as required</li>
<li>Assist with special projects, as necessary</li>
<li>Sort and file correspondence, and perform miscellaneous clerical duties such as answering correspondence and writing reports</li>
<li>Perform various administrative functions for assigned accounts, such as recording address changes and requesting W9&rsquo;s from vendors.</li>
</ul>
QUALIFICATIONS:
<ul><li>Minimum of 2 years of accounts payable or general accounting experience</li>
<li>Associate's degree in accounting, finance, or related field (or equivalent experience)</li>
<li>Familiarity with Sage MAS 200 is a plus</li>
<li>Strong organizational skills and attention to detail</li>
<li>Excellent verbal and written communication skills</li>
<li>Ability to manage multiple tasks and deadlines</li>
<li>Solid computer skills and comfort with accounting systems</li>
<li>A satisfactory credit check will be required for this position since it handles financial information and monies</li>
</ul>
WORKING CONDITIONS/PHYSICAL DEMANDS:
<ul><li>General office skills and dexterity are required.</li>
<li>Ability to lift 30 pounds.</li>
<li>In-office position sitting at a desk</li>
</ul>
SUPERVISORY RESPONSIBILITIES:
This is a non-supervisory position.
COMPANY BENEFITS:
<ul><li>Bonus programs based on individual and company performance</li>
<li>Vacation, sick, bereavement time</li>
<li>Medical, dental, and vision plans for employees and dependents</li>
<li>Life insurance, AD&amp;D, long term disability, and employee wellness programs</li>
<li>401(k) retirement accounts with immediate vesting of company contributions</li>
<li>Profit sharing programs</li>
</ul>
Chroma Systems Solutions, Inc. is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, political affiliation, marriage or veteran status, and will not be discriminated against on the basis of disability.</div>

Accounts Payable Associate

SAN JOSE WATER COMPANY

<div><div>H2O America is actively seeking talented, driven and effective applicants for the position of Senior Accounts Payable Associate to join our dynamic team. We offer a challenging and rewarding work environment along with a competitive salary and an excellent benefits package.</div><div>
H2O America is the parent organization of the following subsidiary companies: San Jose Water, Connecticut Water, Maine Water, and Texas Water. We sustain life by delivering high-quality water and exceptional service while investing in the health and vitality of the communities we serve.</div><div>
The Senior Accounts Payable Associate is responsible for the collection, distribution, approval verification, and vouchering of all invoices, purchase orders and Company Purchase Card statements in accordance with Company Policy and established SOX controls. The Senior Accounts Payable Associate works in conjunction with the Accounts Payable Manager to advance the efforts of the AP department through program management, training, and developing new efficiencies.
<ul><li> Prepares all Accounts Payable (AP) documents for timely payment while working directly with VP&rsquo;s, Directors and Managers on a regular basis to ensure our vendor liabilities are met and SOX control procedures are followed. Resolves all the issues that frequently come up on the invoices, through direct contact with managers, other employees, and contacting vendors directly.</li></ul>
<ul><li> Manages multiple AP email inboxes concurrently and continuously looks for new efficiencies in the AP process flow. Recommends best practices to Accounts Payable Manager and other relevant parties.
</li></ul><ul><li> Leads Company Purchase Card Program by training employee cardholders and assisting them in use of the program, in conjunction with the Accounts Payable Manager</li></ul>
<ul><li> Supports Accounts Payable Manager including but not limited to: Employee Purchase Card and Paymode-X program, check runs/wires and recurring payments, preparing internal/external audit requests, report generation, use tax accrual, monthly close and accrual processes, open accounts payable reporting, files requirements for 1099 at the end of every year.</li></ul>
<ul><li> Prepares company-wide communications related to Company Purchase Card Program and other AP procedures.
</li></ul><ul><li> Reconciles electronic accounts across multiple locations in company</li></ul>
<ul><li> Works closely with Accounting staff and IT on complex situations, including batch problems and software testing
</li></ul><ul><li> Participate in audit meetings, demonstrate job processes and answer questions
</li></ul><ul><li> Develops new processes to collect and distribute invoices for the companies of Connecticut Water Service, Inc., including a highly detailed category system in Outlook, a complex system of electronic folders that is recreated for each week&rsquo;s check-run, and Excel tracking sheets.</li></ul>
<ul><li> Trains co-workers in the AP processes and coordinates division of invoice distribution and vouchering with other AP Associate. May serve as a Lead as requested or required.
</li></ul><ul><li> Update procedural documents as requested or required
</li></ul><ul><li> Communicates directly with approximately 100 different approvers in all departments of the company to obtain approval, coding, and packing slips when needed for invoices. Also tracks which ones do not respond and follows up with them on a timely basis.</li></ul>
<ul><li> Reviews invoices for correct authorizations, account codes, packing slips, application of Sales and Use Tax, the proper company/bank account they need to be paid from, whether they require a PO or can be paid directly, if any address updates or name changes need to be made to Supplier Master.</li></ul>
<ul><li> Vouchers up to 1,000 invoices per month, including direct pay (no Purchase Order), customer refunds, and 2-way and 3-way match.</li></ul>
<ul><li> Ensures timely processing of invoices to maximize payment term discounts.</li></ul>
<ul><li> Troubleshoots account issues, working directly with the Accounting Manager and/or Senior Accountant.</li></ul>
<ul><li> Researches and resolves system issues, working directly with Information Technology Support (ITS), the Engineering Manager and Procurement staff (Strategic Sourcing Specialist and Sr. Purchasing Agent), other managers, external IT consultants and banking representatives.</li></ul>
<ul><li> Tracks utility invoices and others to ensure they are received and paid when due.</li></ul>
<ul><li> Reviews vendor statements and tracks down missing invoices in a timely fashion.</li></ul>
<ul><li> Prepares weekly check-runs, and other check-runs as needed, including wire payments and manual ACH payments. Works with Executive Assistant, CFO and other Officers of the company to ensure checks are stamped or signed according to internal audit controls.</li></ul>
<ul><li> Monitors and reports all invoices that need to be accrued at each month-end.</li></ul>
<ul><li> Prepares audit samples for internal and external auditors.</li></ul>
<ul><li> Researches supplier ledger and payment history to respond to periodic information requests from managers.</li></ul>
<ul><li> Leads or participates in special projects as assigned</li></ul>
<ul><li> Additional responsibilities as assigned</li></ul> 
QQualifications:<ul><li> Bachelor&rsquo;s Degree typically required; may supplement with work experience.</li><li> Familiar with Sales and Use Tax Regulations</li><li> JD Edwards Experience preferred</li><li> Three or more years&rsquo; experience in Accounts Payable</li><li> Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.</li><li> Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan.</li><li> Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.</li><li> Maintains high level of confidentiality in respect to company, employee and shareholder information</li><li> Highly proficient in Microsoft Office.</li><li> Excellent data entry skills.</li><li> Excellent communication and interpersonal skills; experience working with leaders and external professionals, and training others</li><li> Knowledge of computerized payroll and accounts payable software.</li><li> Knowledge of federal and state tax regulations.</li><li> Ability to work independently and exercise judgment.</li></ul> 

</div><div>Location:
All Corporate Locations</div><div>
Salary:</div><div>
CA: $33.42 - $53.47/hr
CT/ME: $27.34 - $43.76/hr
TX: $25.26 - $40.41/hr</div><div>
EEO Statement 
Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.</div></div>

Senior Accounts Payable Associate

Texas Water

Norton Healthcare

<div>Responsibilities:
<div>
The Accounts Payable Research Associate distributes correspondence, purchase orders and non-purchase order invoices for the Accounts Payable Department. This position validates OCR captured invoice data and correct errors as needed. The Accounts Payable Research Associate reviews and resolves invoice exceptions related to purchase order mismatches and process non-purchase order invoices after obtaining required business approvals.</div>
Qualifications:
<div>
Required:</div><ul><li>
Three years accounts payable experience
</li></ul><div>Desired:</div><ul><li>
One year procure-to-pay process experience
</li><li>Associates Degree</li></ul></div>

Accounts Payable Research Associate, Accounting, Days

DPI Direct

DPI Direct Inc. is Southern California&rsquo;s fastest growing Digital Offset, Large Format, Label and Packaging Printing Company. The candidate will be offered competitive compensation and benefits package.Position Title: Accounting Associate with emphasis on AP/PurchasingHours: Monday through Friday: 8am to 5pm - OnsiteCompensation: $22-$24 an Hour. Pay is Commensurate with ExperienceJob Function: This position supports the accounting team with a key focus on all aspects of the accounts payable and purchasing cycle. Strong negotiation skills for best vendor pricing/lead times with a fundamental understanding of the payable cycle and accounting principles.Typical Duties Include:<ul><li>Receive and review for accuracy vendor invoices, match to packing slips, posting and paying.</li><li>Track expenses and report any discrepancies.</li><li>Assist all departments with purchasing materials in a fast-paced production environment</li><li>Intermittent Invoicing Support</li><li>Receive and distribute mail</li><li>Complete vendor required and other paperwork accurately and maintain correct records</li><li>Perform other duties and special projects as assigned by management</li></ul>Qualifications: Education - Associates degree in business or related field and progressive experience in accounting is required.Job knowledge/Skills required:&middot; General accounting experience.&middot; Experience with Accounts Payable and Purchasing. Ability to negotiate pricing and manage lead times a must.&middot; Comfortable working in Microsoft Office Suite&middot; Experience with Quickbooks or other accounting/CRM software&middot; Ability to adhere to company policies and procedures is required&middot; Must be a team player eager to learn and willing to assist whenever and wherever needed&middot; Must have integrity and able to maintain confidentiality of company data&middot; Strong Communication and Writing skills&middot; Attention to detail and consistent attendance a mustJob Type: Full-timePay: $22.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Physical Setting:<ul><li>Office</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Accounting: 1 year (Required)</li><li>Accounts payable: 1 year (Required)</li><li>Purchasing: 1 year (Preferred)</li></ul>Work Location: In person

Accounting Associate with emphasis on AP/Purchasing

Precision Machined Products

<div>
 
 Description
 
 
 
 Responsible for processing invoices, managing payments to vendors, reconciling accounts payable transactions, and ensuring compliance with company policies and procedures. Involves maintaining financial records, reconciling accounts, and supporting compliance with internal controls and regulatory standards. Collaborates with internal teams and external vendors, utilizing technology to optimize processes and maintain high levels of accuracy and efficiency.
 
 
 Accounts Payable Specialist reports to the Senior Accounting Manager and ensures all payments requests are properly approved and documented. Ensures vendors are paid according to payment term/plans to avoid any service interruptions and take advantage of cash management opportunities.
 
 
 
 Core Responsibilities
 
 
 
 
 Invoice Processing and Verification:
 
 
 
 <ul>
 <li>
 Review and verify the accuracy and completeness of vendor invoices and supporting documentation.
 </li>
 <li>
 Verify appropriate authorization and coding for all invoices.
 </li>
 <li>
 Match invoices with purchase orders and receiving documents.
 </li>
 <li>
 Enter invoices into the accounting system for payment processing.
 
 
 </li>
 </ul>
 
 Payment Processing
 
 
 
 <ul>
 <li>
 Schedule and process payments, including checks, electronic transfers and ACH.
 </li>
 <li>
 Monitor payment schedules to ensure timely disbursements and avoid late fees.
 </li>
 <li>
 Address and resolve payment discrepancies and issues with vendors.
 
 
 </li>
 </ul>
 
 Vendor Management
 
 
 
 <ul>
 <li>
 Maintain accurate vendor profiles, handling inquiries, resolving disputes, and ensuring contracts and tax forms (e.g., IRS W-9) are on file are key duties.
 </li>
 <li>
 Strong vendor relationships help streamline transactions and enhance organizational credibility.
 
 
 </li>
 </ul>
 
 Account Reconciliation
 
 
 
 <ul>
 <li>
 Reconcile vendor statements to ensure accounts are accurate and up to date.
 </li>
 <li>
 Investigate and resolve outstanding balances or discrepancies.
 </li>
 <li>
 Assist with month-end closing activities, including reconciliations and accruals.
 </li>
 <li>
 Maintain detailed records of transactions and reconciliations.
 
 
 </li>
 </ul>
 
 Expense And Reimbursement Management
 
 
 
 <ul>
 <li>
 Reviewing and approving employee expense reports ensures compliance with company policies and prevents misuse of funds.
 </li>
 <li>
 AP staff also track departmental budgets and manage cost control.
 
 
 </li>
 </ul>
 
 Financial Reporting And Reconciliation
 
 
 
 <ul>
 <li>
 AP professionals reconcile accounts payable reports, track outstanding payables, and maintain accurate records for auditing, tax compliance, and financial planning.
 </li>
 <li>
 They generate summaries and cash flow reports to support management decisions.
 
 
 </li>
 </ul>
 
 Compliance And Documentation
 
 
 
 <ul>
 <li>
 Ensuring all financial transactions comply with internal policies and external regulations is critical.
 </li>
 <li>
 AP staff maintain documentation for audits, tax filings, and internal controls.
 </li>
 <li>
 Maintain organized records of invoices, payments and other accounts payable documentation.
 </li>
 <li>
 Assist with audit preparation by providing required documentation and explanations.
 
 
 </li>
 </ul>
 
 Process Improvement
 
 
 
 <ul>
 <li>
 Identify and recommend improvements to accounts payable processes.
 </li>
 <li>
 Collaborate with the finance team to streamline workflows and enhance efficiency.
 </li>
 <li>
 Stay updated on best practices, changes in accounting regulations and technological advancements related to accounts payable processes.
 
 
 </li>
 </ul>
 
 Skills And Qualifications
 
 
 
 Accounts payable roles require attention to detail, organizational skills, and strong communication abilities. Professionals must meet tight deadlines, manage multiple tasks, and often use accounting software or AP automation tools to improve efficiency.
 
 
 
 Requirements
 
 
 
 
 QUALIFICATIONS &amp; EDUCATION
 
 
 
 <ul>
 <li>
 High school diploma or equivalent
 </li>
 <li>
 Associate or bachelor&rsquo;s degree in accounting or related field preferred
 
 
 </li>
 </ul>
 
 RELEVANT CERTIFICATION
 
 
 
 <ul>
 <li>
 Certified Accounts Payable Associate (CAPA)
 
 
 </li>
 </ul>
 
 Required Knowledge
 
 
 
 <ul>
 <li>
 Proficiency in accounting software and Microsoft Excel
 </li>
 <li>
 Knowledge of accounting principles and practices
 </li>
 <li>
 Familiarity with regulatory requirements related to accounts payable processes
 
 
 </li>
 </ul>
 
 Experience Required
 
 
 
 <ul>
 <li>
 Proven experience as an accounts payable clerk or similar role
 </li>
 <li>
 Experience with process improvement initiatives is a plus
 </li>
 <li>
 Familiarity with ERP systems and accounting software is preferred
 
 
 </li>
 </ul>
 
 Skills &amp; Abilities
 
 
 
 <ul>
 <li>
 Excellent communication and interpersonal skills for effective interaction with customers and internal stakeholders
 </li>
 <li>
 Strong attention to detail and accuracy
 </li>
 <li>
 Excellent organizational and time management skills
 </li>
 <li>
 Ability to prioritize tasks and meet deadlines in a fast-paced environment
 </li>
 <li>
 Effective written and verbal communication skills
 </li>
 <li>
 Ability to work independently as well as collaboratively within a team
 
 
 </li>
 </ul>
 
 Summary
 
 
 
 In essence, we need an accounts payable professional to ensure financial accuracy, timely payments, and strong vendor relationships, contributing directly to an organization&rsquo;s financial stability and operational efficiency. Their work spans invoice management, payment processing, expense oversight, reporting, and compliance, making them a vital part of the finance function.
</div>

Accounts Payable I

Clarity Recruiting

<div>
 
 📋 Now Hiring: Accounts Payable Associate | Brooklyn, NY
 
 
 
 
 
 A mission-driven nonprofit organization based in Brooklyn is looking for a highly organized and detail-oriented Accounts Payable Admin to join our team on a temporary basis (60 days, with strong likelihood of extension).
 
 
 
 
 
 📍 Location: Dumbo, Brooklyn, NY
 
 
 💰 Pay Rate: $22&ndash;$25/hr
 
 
 🕗 Hours: 35 hrs/week | Flexible 8AM&ndash;4PM or 9AM&ndash;5PM (1-hr lunch)
 
 
 📅 Start Date: ASAP
 
 
 👔 Attire: Business Casual
 
 
 🔁 Interview Process: 1 round &mdash; then start immediately
 
 
 
 
 
 ⚠️ Accounts Payable experience is required for this role.
 
 
 
 
 
 ABOUT THE ROLE
 
 
 
 
 
 This primarily office-based position supports the day-to-day administrative operations of the Facilities department, with a focus on accounts payable. The ideal candidate is proactive, reliable, customer-service oriented, and able to juggle multiple responsibilities with exceptional attention to detail.
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 
 
 🔧 Vendor Coordination
 
 
 &bull; Schedule and oversee recurring and one-time vendor services across multiple locations (HVAC, pest control, snow removal, elevator inspections, and more)
 
 
 &bull; Serve as liaison between the Facilities team, vendors, and program sites
 
 
 &bull; Monitor vendor performance and ensure services meet agency standards
 
 
 
 
 
 💳 Invoice Processing &amp; Financial Coordination
 
 
 &bull; Receive, review, and process vendor invoices &mdash; ensuring work is completed before approval
 
 
 &bull; Match invoices to work orders using the WorxHub facilities management system
 
 
 &bull; Collaborate with the Fiscal department to track and reconcile payments
 
 
 &bull; Maintain organized digital and physical records for audits and reporting
 
 
 
 
 
 🖥️ Facilities Management System
 
 
 &bull; Use WorxHub to update work requests, log vendor activity, and track open work orders
 
 
 &bull; Record progress notes, photos, and preventive maintenance updates
 
 
 
 
 
 📁 Administrative Support
 
 
 &bull; Draft and manage emails, service requests, and follow-up communications
 
 
 &bull; Assist with scanning, archiving, and distributing internal documentation
 
 
 
 
 
 &boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;
 
 
 
 
 
 WHO WE'RE LOOKING FOR
 
 
 &bull; Accounts payable experience (required)
 
 
 &bull; Strong organizational and communication skills
 
 
 &bull; Comfortable working in a fast-paced, mission-driven environment
 
 
 &bull; Proficient with office software; facilities management software experience a plus
 
 
 &bull; Professional, adaptable, and culturally sensitive
 
</div>

Accounts Payable Administrator

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Accounts Payable Associate

Senior Accounts Payable Associate

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Accounts Payable I

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