accounts payable associate

Shark Innovation Labs

Job Title: Accounts Associate (Fresher)Job SummaryWe are looking for a motivated and detail-oriented fresher to join our finance team as an Accounts Associate. The candidate will assist in ensuring timely collection of payments from customers, maintain financial records, and support the finance team in day-to-day accounting operations including accounts receivable and payable.Key Responsibilities:<ul><li>Invoice Processing:</li><li>Receive, review, and process incoming invoices for goods and services.</li><li>Verify accuracy, including matching invoices with purchase orders and receiving reports.</li><li>Ensure proper coding and allocation of expenses to appropriate cost centers or general ledger accounts.</li><li>Resolve discrepancies and issues with invoices.</li><li>Expense Reports:</li><li>Review and process employee expense reports, ensuring compliance with company policies and guidelines.</li><li>Verify receipts and supporting documentation for business-related expenses.</li><li>Vendor Management:</li><li>Maintain and update vendor information, including contact details, payment terms, and banking information.</li><li>Communicate with vendors regarding invoice-related inquiries, discrepancies, and payment status.</li><li>Payment Processing:</li><li>Prepare and process payments through various methods (e.g., checks) in accordance with payment terms and company policies.</li><li>Reconcile payments with bank statements.</li><li>Month-End Reconciliation:</li><li>Assist in month-end closing activities related to accounts payable.</li><li>Reconcile vendor statements with the accounts payable ledger.</li><li>Compliance and Reporting:</li><li>Ensure compliance with company policies, as well as local and international financial regulations.</li><li>Generate and analyze reports related to accounts payable activities.</li><li>Vendor Relations:</li><li>Build and maintain positive relationships with suppliers and vendors.</li><li>Address and resolve vendor inquiries, disputes, and payment delays.</li><li>Process Improvement:</li><li>Identify opportunities for process improvements and automation within the accounts payable function.</li><li>Recommend and implement best practices for efficiency and accuracy.</li></ul>Requirements:<ul><li>A Bachelor's degree in Accounting, Finance, or a related field is preferred.</li><li>Prior experience in accounts payable or a similar financial role is desirable.</li><li>Strong proficiency in using accounting software and Microsoft Excel.</li><li>Knowledge of accounting principles, financial regulations, and compliance.</li><li>Excellent attention to detail, organizational skills, and time management.</li><li>Effective communication skills, both written and verbal.</li><li>Ability to work independently and as part of a team.</li></ul>Job Types: Full-time, FresherWork Location: In person

Accounts payable Associate

Ag Processing Inc a cooperative

<div>Ag Processing Inc is hiring for an Accounts Payable Associate to work at our corporate office in Omaha. This person will be responsible for processing invoices and ensuring that payments are made correctly and in a timely manner.
Responsibilities:<ul><li>
Process assigned location invoices and match invoices to purchase orders</li><li>
Verify accuracy of invoices, coding, and appropriate approval prior to payment</li><li>
Communicate with vendors and purchasing agents to resolve accounts payable issues</li><li>
Comply with sales and use tax guidelines of multiple states</li><li>
Ensure payments are made in accordance with company policy</li><li>
Enter data into accounting systems and/or other accounting files</li><li>
Process/prepare documents.</li><li>
Review and check various reports or other information sources.</li><li>
Communicate with management, co-workers, customers, and outside business contacts.</li><li>
Perform other duties as assigned</li></ul>
Requirements:
<ul><li>High school diploma or equivalent</li><li>
Accounts payable/ accounting experience, preferred</li><li>
Agricultural or manufacturing knowledge, preferred</li><li>
Experience with OnBase and/ or Oracle is a plus</li></ul>
Ag Processing Inc is a cooperatively-owned agribusiness engaged in procuring, processing, marketing, and transporting of oilseeds, grains, and related products. Since our creation in 1983, AGP has grown in size, scope, and reputation &ndash; both in the U.S. and internationally. Our company has become the largest soybean processing cooperative in the world and has a diverse set of products, which includes renewable fuels, vegetable oil refining, Ag products/grain, and international operations. AGP values its employees by offering competitive pay and a compensation package that includes:<ul><li>
100% employer funded pension plan</li><li>
401k (Roth and traditional options) with a company match</li><li>
Health, dental and vision insurance</li><li>
Life, long-term and short-term disability insurance</li><li>
Health savings account, medical and dependent care flex spending accounts</li><li>
Paid time off and paid holidays</li></ul></div>

Accounts Payable Associate

Fairchild Equipment, Inc.

ABOUT FAIRCHILD EQUIPMENT Fairchild Equipment was founded in 1985 as Yale Materials Handling. Under the leadership of Gary Fairchild, we gradually diversified our manufacturers to add trusted brands, expanded our services areas to better serve Wisconsin, Minnesota, Northern Illinois, North Dakota, and the Upper Peninsula of Michigan. We&rsquo;ve grown from only a five-person operation to over 280 employees. Now under the leadership of Gary Fairchild&rsquo;s son, Chad Fairchild, Fairchild is all about possibilities for additional growth and expansion, while maintaining our operations as Family Owned. COMPANY CULTURE We know that in order for us to provide a dynamic and comprehensive customer experience, we need to have a team dedicated to industry experience, knowledge and customer service. We know our employees embrace our values and are driven to exceed expectations and we welcome the individual who shares those values. Come join our Fairchild Team! Family Values &ndash; Healthy work/life balance promoting a winning and pleasant work environment. Follow the Golden Rule. Safety Always &ndash; We are committed to safety at all times and in all places. Customers for Life &ndash; Excellence in customer Service. If we don&rsquo;t deliver, let us know, and we WILL fix it! Employer of Choice &ndash; Happy and productive employees who outwork the competition. Active in our Communities &ndash; Outstanding citizens in the market we serve. ABOUT THE POSITION As an Accounts Payable Associate, you will support the accounting team by processing payments, verifying invoices, and reconciling expenses related to all things accounts payables. This position will be an important piece towards creating balance and flow by ensuring financial data and record maintaining is accurate. Essential Duties and Responsibilities: Manage accounts payable using accounting software and other programs. Handle accounts payable for separate entities. Responsible for receiving, processing, and verifying invoices related to accounts payable. Code all invoices to proper General Ledger (GL) account, profit center and department. Complete vendor applications and set up new vendors in accounting software. Send credit references, sales tax-exemption certificates, and W-9&rsquo;s when requested. Review and investigate discrepancies of vendor accounts to vendor statements. Process transactions and perform accounting duties such as account maintenance, record entries and reconciliations. Process and post all invoices including utilities, taxes, phones, etc. with accounting software. Match purchase orders to invoice pricing, terms of payment and other charges. Complete all check runs on a weekly basis. Ensure bills are paid in a timely and accurate manner while adhering to department procedures. File paper and electronic documents. Establish and maintain relationships with new and existing vendors. Prepare and file all year end 1099&rsquo;s. Process all employee expense reimbursements including travel, fuel, auto allowance and other miscellaneous expenses. Maintain auto allowance spreadsheets for eligible employees. Reconcile all credit card statements. Complete Automated Clearing House (ACH) payments; manage positive pay, void requests, and the release of wires. Review and approve all vendor bank change requests while adhering to department procedures. Enter all use tax to invoice totals when applicable. Have the willingness to take on additional duties and responsibilities as assigned by the Controller and/or management. Qualifications/Requirements: Associates degree in Accounting or Business Administration is required. 2+ years of Accounting, Finance or related experience is preferred. Knowledge of basic bookkeeping and accounting payable principles. Excellent knowledge of Microsoft Office and hands-on experience with spreadsheets. Ability to multi-task and have strong attention to detail. Excellent organizational skills and the ability to ensure deadlines are met. Ability to adapt and work in a fast-paced environment. Accurate and efficient data entry skills. Employee Benefits include: Full benefits package, including Medical, Dental and Vision insurance. Ability to have a flexible work schedule. Possible remote work options. Casual office dress code. Generous Paid Time Off Paid Holidays. 401(k) retirement plan and Employer Match. Wellness Program that offers the opportunity to earn a medical insurance discount. Company Paid Short- Term and Long-Term Disability. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Frequent physical activity of the position: Stooping- bending body downward and forward by bending spine at the waist. Kneeling- bending legs at knee to come to a rest on knee or knees. Crouching- bending the body downward and forward by bending leg and spine. Crawling- moving about on hands and knees or hands and feet. Reaching- extending hand(s) and arm(s) in any direction. Standing- remaining upright on the feet, particularly for sustained periods of time Walking- moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another. Pushing- using upper extremities to press against something with steady force in order to thrust forward, downward or outward. Pulling- Using upper extremities to exert force in order to draw, drag, haul or tug objects in sustained motion. Lifting- raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Fingering- Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole and or arm as in handling. Grasping- applying pressure to an object with fingers and palm. Talking- Expressing or exchanging ideas by means of spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly. Hearing- Perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication. Climbing- ascending or descending. Occasional Physical Activity of the position: Balancing- maintaining body equilibrium. Fingering- perceiving attributes of objects by touching with skin, particularly that of fingertips. The visual acuity requirements: The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes. The conditions the worker will be submitted to in this position: The worker is subject to environmental conditions with activities that normally would occur indoors. The worker is occasionally required to function in narrow aisles or passageways. To take that next step in your career, and have an opportunity for additional growth, you will want to join our dynamic team. Fairchild Equipment, Inc. is recognized as the fastest growing company of its kind in the Midwest! Fairchild Equipment, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Apply now!

FTAI Aviation

ABOUT FTAI AVIATION LTD. (NASDAQ: FTAI)FTAI owns and maintains commercial jet engines with a focus on the Maintenance, Repair and Exchange (MRE) of CFM56 and V2500 engines. FTAI&rsquo;s propriety portfolio of products, including The Module Factory and a joint venture to distribute engine PMA helps make CFM56 and V2500 engine maintenance simpler, more cost-eﬀective, signiﬁcantly faster, and more environmentally friendly. Additionally, FTAI owns and leases jet aircraft which often facilitates the acquisition of engines at attractive prices. FTAI invests in aviation assets and aerospace products that generate strong and stable cash ﬂows with the potential for earnings growth and asset appreciation.FTAI operates globally and has oﬃces in New York, Miami, Montreal, Singapore, Dubai, United Kingdom and Ireland.JOB OVERVIEWThe Accounts Payable Associate is responsible for all accounts payable administrative functions invoices, matching purchase orders, obtaining approval, and entering the invoices into the accounting system. Responsibilities:<ul><li>Manage the full accounts payable cycle from receipt of invoices to payment, including coding invoices, matching purchase orders, obtaining approval, and entering the invoices into the accounting system. </li><li>Process employee expense reports, including verification of receipts and coding. </li><li>Prepare batch check runs, wire transfers, and ACH transactions. </li><li>Responsible for monthly accounts payable journal entries and balance sheet reconciliations. </li><li>Ensure all accounts payable policies and procedures are adhered to including travel and related expenses, vendor approval and invoice processing. </li><li>Responsible for imaging and record retention of all accounts payable documents. </li><li>Manage vendor relations and build effective partnerships. </li><li>Partner with Accounting manager to identify and implement process improvements. </li><li>Investigate and resolve problems associated with processing of invoices and purchase orders. </li><li>Assist team with gathering support for all audits, including pulling documentation. </li><li>Assist in ad hoc projects as needed. </li></ul>Qualifications:<ul><li>High school diploma or GED certificate  </li><li>2-5+ years of AP experience  </li><li>Experience with Quantum ERP</li><li>Intermediate proficiency with Microsoft Excel. </li><li>Thorough understanding of general accounting as it pertains to the AP process.  </li><li>Adherence to tight deadlines and quick turnaround for accounting deliverables. </li><li>Abilityto effectively present information and respond to questions from management, vendors, and associates. </li><li>Strong organizational skills</li><li>Ability to work collaboratively in a dynamic environment</li><li>Strong attention to detailand accuracy.</li><li>Strong written and oral communication skills.</li></ul>Job Demands:Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and small carry parcels, packages and other items, to walk short distances, and drive a vehicle to deliver and pick up materials. Equal Opportunity Employment Statement:Our company is an equal opportunity employer. We do not discriminate against any employee or applicant based on race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, genetic information, sexual orientation, gender identity, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local laws.Work Location: In person

Associate, Accounts Payable

Guided Search Partners

<div>
 
 The Accounts Payable Specialist (Associate Level) is responsible for supporting the day-to-day accounts payable operations, ensuring timely and accurate processing of invoices, expense reports, and vendor payments. This role works closely with internal departments and external vendors to maintain strong relationships and ensure compliance with company policies and accounting standards.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Process high-volume vendor invoices, ensuring accuracy, proper coding, and appropriate approvals
 </li>
 <li>
 Perform three-way matching of purchase orders, receipts, and invoices
 </li>
 <li>
 Prepare and process weekly check runs, ACH payments, and wire transfers
 </li>
 <li>
 Review and process employee expense reports in accordance with company policies
 </li>
 <li>
 Reconcile vendor statements and resolve discrepancies in a timely manner
 </li>
 <li>
 Respond to vendor inquiries regarding payment status and account details
 </li>
 <li>
 Maintain accurate and organized accounts payable records and documentation
 </li>
 <li>
 Assist with month-end close activities, including accruals and account reconciliations
 </li>
 <li>
 Ensure compliance with internal controls, policies, and procedures
 </li>
 <li>
 Support audits by providing requested documentation and reports
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or a related field preferred
 </li>
 <li>
 1&ndash;3 years of experience in accounts payable or general accounting
 </li>
 <li>
 Basic understanding of accounting principles and financial processes
 </li>
 <li>
 Experience with ERP systems (e.g., SAP, Oracle, NetSuite, or similar)
 </li>
 <li>
 Proficiency in Microsoft Excel (e.g., data entry, basic formulas, sorting/filtering)
 </li>
 <li>
 Strong attention to detail and organizational skills
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced environment
 </li>
 <li>
 Effective communication and interpersonal skills
 </li>
 </ul>
 
 
 Preferred Skills
 
 
 <ul>
 <li>
 Experience with automated invoice processing systems
 </li>
 <li>
 Familiarity with expense management tools (e.g., Concur, Expensify)
 </li>
 <li>
 Knowledge of 1099 reporting requirements
 </li>
 <li>
 Exposure to month-end close processes
 </li>
 </ul>
 
 
 Work Environment
 
 
 <ul>
 <li>
 Office or hybrid work environment
 </li>
 <li>
 Collaborative, team-oriented setting with interaction across departments
 </li>
 </ul>
 
 
</div>

Accounts Payable Specialist

TrekTalent

AP/AR Associate Job Type: Full-Time | On-Site / Hybrid Department: Accounting &amp; Finance Industry: Luxury Residential ConstructionPosition SummaryWe are looking for a motivated and detail-oriented AP/AR Associate to join the accounting team at a premier luxury home builder. This is an excellent opportunity for someone early in their accounting career who wants hands-on experience supporting the financial operations of high-end residential construction projects. You will work directly with project managers, vendors, and subcontractors to ensure accurate and timely processing of all payables and receivables in QuickBooks.Key Responsibilities<ul><li>Process vendor invoices, subcontractor billings, and construction-related expenses in QuickBooks</li><li>Manage full-cycle accounts payable and accounts receivable</li><li>Reconcile vendor statements and resolve billing discrepancies promptly</li><li>Generate and send client invoices tied to project milestones and draw schedules</li><li>Post and apply incoming payments to open accounts receivable</li><li>Follow up on past-due balances and maintain a collections log</li><li>Assist with job costing and project-based expense tracking</li><li>Collect and maintain subcontractor W-9s, lien waivers, and vendor agreements</li><li>Support month-end close and assist in generating project financial reports</li><li>Communicate professionally with luxury vendors, subcontractors, and clients</li></ul>Qualifications<ul><li>1&ndash;2 years of AP/AR, bookkeeping, or accounting experience preferred; motivated recent graduates welcome</li><li>Proficiency in QuickBooks (Desktop or Online) required</li><li>Experience in construction or project-based accounting a plus</li><li>Strong attention to detail with the ability to prioritize and multitask</li><li>Professional written and verbal communication skills</li><li>Proficient in Microsoft Excel or Google Sheets</li><li>Associate's or Bachelor's degree in Accounting, Finance, or related field preferred</li></ul>About UsWe are a boutique luxury home builder with a reputation for delivering extraordinary craftsmanship and a white-glove client experience. Our homes are built to the highest standards, and we run our business the same way. You will be joining a tight-knit, professional team where your work directly supports the success of every project we build.What We Offer<ul><li>Competitive pay based on experience</li><li>Direct exposure to luxury residential construction projects</li><li>Mentorship and on-the-job training</li><li>A professional, collaborative team culture</li><li>Clear path for growth into senior accounting or project finance roles</li><li>Stable, full-time position with a well-established company</li></ul>Pay: $53,500.00 - $60,000.00 per yearWork Location: In person

AP/AR Associate - Quickbooks

The Pasha Group

<div>
 
 Job Summary
 
 
 
 The Associate Accounts Payable Coordinator supports full cycle accounts payable processing including administrative processes relating to invoice authorization and coding, discrepancy resolution, accurate data entry, reconciling statements, and system discrepancies.
 
 
 
 Primary Objectives
 
 
 
 <ul>
 <li>
 Timely, accurate and complete vendor invoice processing execution as assigned.
 </li>
 <li>
 Support preparation of monthly payables with accurate, timely data entry.
 </li>
 <li>
 Support resolution of payable discrepancies.
 </li>
 <li>
 Effective communication and collaboration with internal and external customers.
 
 
 
 </li>
 </ul>
 
 Duties and Responsibilities
 
 
 
 <ul>
 <li>
 Maintain department KPIs and accuracy ratings as defined by the department.
 </li>
 <li>
 Maintain accurate, timely, and thorough records in proprietary database.
 </li>
 <li>
 Perform data entry to create and maintain vendor information.
 </li>
 <li>
 Accurately code invoices to appropriate general ledger accounts.
 </li>
 <li>
 Assist in clearing payable issues such as debit memos, vendor invoice discrepancies, and statement reconciliations
 </li>
 <li>
 Escalate issues appropriately as needed to achieve timely resolution.
 </li>
 <li>
 Follow up on open/pending items to facilitate timely payment execution.
 </li>
 <li>
 Engage in timely, professional service contact with agents, transportation service providers, and business unit representatives to address inquiries and resolve discrepancies.
 </li>
 <li>
 Update schedule, logs, and tasks daily.
 </li>
 <li>
 Other duties as assigned.
 
 
 
 </li>
 </ul>
 
 QUALIFICATIONS
 
 
 
 
 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
 
 
 
 Education
 
 
 
 <ul>
 <li>
 High school diploma or equivalent (HSED) and some college-level math or accounting courses required
 </li>
 <li>
 Associate degree in accounting, business or related field preferred
 
 
 
 </li>
 </ul>
 
 Work Experience
 
 
 
 <ul>
 <li>
 1+ years of experience with increasing responsibilities in a similar or related industry preferred
 
 
 
 </li>
 </ul>
 
 Required Knowledge, Skills and Abilities
 
 
 
 <ul>
 <li>
 Strong understanding of Accounts Payable and invoice processing concepts and procedures.
 </li>
 <li>
 Experience with ten key by touch and typing speed of 35 WPM required.
 </li>
 <li>
 Ability to perform basic math calculations including multiplication and percentages.
 </li>
 <li>
 Ability to communicate clearly with excellent verbal, written and listening skills.
 </li>
 <li>
 Ability to work as an individual contributor and as a valued participant in a team based environment.
 </li>
 <li>
 Demonstrated ability to maintain confidentiality with tact and discretion.
 </li>
 <li>
 Excellent customer service skills with the ability to develop effective professional relationships.
 </li>
 <li>
 Strong attention to detail with a high degree of accuracy with data entry.
 </li>
 <li>
 Demonstrated proficiency with Microsoft Office products at the following levels: ? Excel, Word, Outlook: Basic level of skill
 
 
 
 </li>
 </ul>
 
 Competencies
 
 
 
 <ul>
 <li>
 Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
 </li>
 <li>
 Focuses on the Customer &amp; Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
 </li>
 <li>
 Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
 </li>
 <li>
 Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.
 
 
 
 </li>
 </ul>
 
 PHYSICAL DEMANDS, WORK ENVIRONMENT, AND TRAVEL
 
 
 
 
 Physical Demands
 
 
 
 
 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
 
 
 <ul>
 <li>
 Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
 </li>
 <li>
 Walk/travel within office environment, crouch/bend to access floor-level storage - Often
 </li>
 <li>
 Use hands/fingers to operate office equipment, type/complete data input, write - Often
 </li>
 <li>
 Reach with hands, arms; lift, move and manipulate objects weighing up to 20 lbs - Regularly
 </li>
 <li>
 Sight sufficient to read instructions, documents, and screen-based information - Often
 </li>
 <li>
 Use hands/fingers to manipulate and file documents, folders, small objects - Regularly
 
 
 
 </li>
 </ul>
 
 Working Environment
 
 
 
 
 This role requires work that may involve the following environmental conditions:
 
 
 
 <ul>
 <li>
 Corporate office environment
 
 
 
 </li>
 </ul>
 
 Screening Requirements
 
 
 
 Background Checks
 
 
 
 The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
 
 
 The salary range listed is based on the geographic zone associated with this role: SAN RAFAEL, CA. If you are applying to work from a different location, the salary range may vary to align with the cost of labor and market conditions in that area. For applicants from other zones, we encourage you to reach out to us to confirm the relevant salary range for your specific location. Starting pay will be determined by job-related factors including experience, education, and business needs and may be modified at any time.
 
 
 Zone 1: Starting rate $23.00; up to $24.00 for highly qualified candidates
 
</div>

Associate Accounts Payable Coordinator

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