accounts payable bookkeeper

Ray Therapeutics, Inc.

<div>
 
 Ray Therapeutics mission is to restore vision to people with retinal degenerations. RayTx is using a novel bioengineered optogenetic protein optimized for human vision delivered by AAV to restore visual function in a mutation agnostic approach and without the need for light enhancing eyewear. The company is developing its lead candidate RTx-015 in retinitis pigmentosa, a degenerative retinal disease with significant unmet medical need as well as a pipeline to treat both rare and large market indications.
 
 
 
 
 
 We are currently seeking an Accounts Payable Accountant to join our growing Finance &amp; Accounting team, reporting directly to the Sr Manager, Accounting &amp; Finance.
 
 
 This position is based in Berkeley, CA and requires 3 days a week in-office.
 
 
 
 
 
 This role is responsible for the accurate and timely processing of accounts payable transactions, expense reports, vendor communications, and related general accounting activities. The candidate thrives in a fast-moving biotech environment, brings deep technical AP expertise, and is energized by building scalable processes from the ground up. In addition, this candidate should be self-motivated, adaptable, and a strong team player with a solid work ethic.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Full-cycle accounts payable operations utilizing Bill.com, Concur, Quickbooks and Netsuite, including invoice processing and approvals.
 </li>
 <li>
 Support AP processes to support growth with increasing vendor volume
 </li>
 <li>
 Manage and monitor the AP email inbox, including responding to vendor inquiries, payment requests, and invoice related questions.
 </li>
 <li>
 Ensure accurate coding of expenses, particularly across R&amp;D (i.e. clinical, CMC) and G&amp;A cost centers
 </li>
 <li>
 Help maintain AP policies and procedures, including 3-way match (PO, invoice, receipt) and approval workflows and spending authority limits
 </li>
 <li>
 Support AP close activities, including accruals (with a focus on legal, consultants and R&amp;D spend)
 </li>
 <li>
 Support vendor onboarding and maintenance within the ERP, including validation of tax forms (W-9), banking details, and compliance checks
 </li>
 <li>
 Ensure 1099 reporting compliance and year-end filings
 </li>
 <li>
 Maintain strong relationships with key biotech vendors (CROs, CMOs, labs, consultants)
 </li>
 <li>
 Support the formalization of SOX-compliant AP processes
 </li>
 <li>
 Assist on special projects and ad-hoc assignments as needed
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 <li>
 Adapt to evolving responsibilities and business needs within a growing organization
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting, Finance, or related field
 </li>
 <li>
 3+ years of AP or accounting experience
 </li>
 <li>
 Prior experience in biotechnology, pharmaceuticals, or life sciences; development‑stage or pre‑commercial experience strongly preferred
 </li>
 <li>
 Experience with Concur expense management system and NetSuite ERP system strongly preferred.
 </li>
 <li>
 Knowledge of 1099 reporting requirements and audit support processes.
 </li>
 <li>
 Experience with P2P AP automation platform, including payment workflows and vendor management.
 </li>
 <li>
 Strong cross-functional communication skills; ability to partner effectively with R&amp;D, Finance, and external vendors.
 </li>
 </ul>
 
 
 
 
 
 Compensation Range and Benefits
 
 
 <ul>
 <li>
 For this role, the anticipated base salary range: $85,000 - $95,000 based on the candidate's professional experience level. The final salary offered for this position may take into account a number of factors including, but not limited to skills, education, and experience.
 </li>
 <li>
 Ray Therapeutics also offers annual performance-based bonus, annual equity awards and a comprehensive benefits package.
 </li>
 </ul>
 
 
 
 
 At Ray Therapeutics, we celebrate diversity and are committed to creating an inclusive environment for all employees; providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.
 
 
 
 
 
 All employment is decided on the basis of qualifications, merit, and business need.
 
</div>

Accounts Payable Accountant

B. A. Colella Heating & Cooling, LLC

About the Position We are seeking a reliable, detail-oriented Bookkeeper with strong QuickBooks experience to support the day-to-day accounting operations of our growing service business. The ideal candidate will be comfortable working independently while collaborating with management and our outside accounting firm.This position offers a flexible hybrid work environment and is ideal for an experienced bookkeeper seeking a long-term part-time opportunity.Responsibilities<ul><li>Enter vendor invoices into QuickBooks using purchase orders.</li><li>Assign costs to specific jobs for job-costing purposes.</li><li>Prepare and enter customer invoices into QuickBooks.</li><li>Manage accounts payable, including vendor payments and reconciliations.</li><li>Manage accounts receivable, customer payments, and collections follow-up.</li><li>Reconcile accounts and credit card accounts.</li><li>Maintain accurate accounting records and supporting documentation.</li><li>Work closely with the company's outside accounting firm by providing schedules, reports, and supporting information as needed.</li><li>Perform general bookkeeping and administrative accounting duties.</li></ul>Qualifications<ul><li>3+ years of bookkeeping experience.</li><li>Strong proficiency in QuickBooks.</li><li>Experience with accounts payable and accounts receivable.</li><li>Experience with job costing preferred.</li><li>Strong organizational skills and attention to detail.</li><li>Proficiency with Microsoft Excel and Microsoft Office.</li><li>Ability to manage multiple priorities and work independently.</li><li>Excellent communication and problem-solving skills.</li></ul>Preferred Experience<ul><li>Experience working with contractors, service companies, or project-based businesses.</li><li>Familiarity with purchase order systems.</li><li>Experience supporting outside accountants or CPA firms.</li></ul>What We Offer<ul><li>Flexible hybrid work schedule.</li><li>Competitive hourly compensation.</li><li>Professional and collaborative work environment.</li><li>Long-term opportunity with a stable and growing company.</li></ul>Pay: $35.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Work from home</li></ul>Work Location: Hybrid remote in Morris County, NJ

Part-Time Bookkeeper (QuickBooks)

International Union, Security Police and Fire Professionals Of America

We are an International Security Union located in Roseville, MI. We are seeking a full-time, dependable and motivated Assistant Bookkeeper to join our team.HOURS: 8:00am-5:00pm Monday through FridayESSENTIAL DUTIES AND RESPONSIBILITIES (INCLUDE BUT NOT LIMITED TO):<ul><li>Accounts Payable</li><li>Payroll processing</li><li>Track and submit EFTPS payments</li><li>Investigate and resolve discrepancies in Accounts Payable and Payroll</li><li>File state wage reports and submit payments (weekly, monthly, quarterly and annually)</li><li>Reconcile various accounts/schedules on a monthly basis</li><li>Track and compile data for CPA</li><li>Provide support to the Bookkeeper and CPA</li><li>Perform data entry and clerical duties related to finance</li><li>Assistance with W2&rsquo;s, 1099&rsquo;s and year-end reporting</li><li>Assist local members with financial questions/training/etc.</li></ul>BEST CANIDATE:<ul><li>Strong attention to detail and accuracy</li><li>Excellent organizational skills</li><li>Ability to quickly prepare reports in Excel and Word</li><li>Strong verbal and written communication skills</li><li>Ability to perform in dynamic, multitasking, fast-paced environment</li><li>Quickly learn the complexity of our Union, IRS rules and policies</li><li>Ability to work independently and prioritize with minimal supervision</li></ul>REQUIREMENTS:<ul><li>At least 1+ years in a financial institution or relevant experience in a financial environment</li><li>Relevant experience in a business environment (union experience preferred)</li><li>Required to work occasional overtime during peak periods</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, Access)</li><li>Must maintain strict confidentiality of financial and personnel information</li><li>Professional demeanor and courteous interaction with union officials</li></ul>BENEFITS&middot; Medical, dental, vision&middot; 401(K)&middot; Paid vacation and personal time off (after 1 year of service)&middot; Weekly payroll with direct depositATTENDANCE POLICY:**This role requires consistent, reliable attendance. New employees are expected to complete their first year without taking time off.**We appreciate your interest and look forward to your application.Job Type: Full-timePay: From $31.57 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Assistant Bookkeeper

Alabama State Department of Education

<div>POSITION TITLE: School Bookkeeper
RESPONSIBLE TO: Superintendent
REPORTS TO: School Principal
QUALIFICATIONS:
 
High school education or equivalent with successful experience in working in an office environment. Must have experience in bookkeeping, budgeting, preparing reports, computer operation and working with the public. Must be able to type proficiently, to operate office machines and to work with vendors, principals, supervisors and school staff. Must understand and be familiar with accounting codes and budget requirements for school system.
PERFORMANCE RESPONSIBILITIES/ESSENTIAL FUNCTIONS:
 
1. Maintain all financial records as required.
 
2. Account for all monies and make bank deposits.
 
3. Operate computerized accounting program.
 
4. Maintain purchase order log.
 
5. Reconcile bank statements and prepare monthly financial report.
 
6. Establish good audit trail for all school accounts and activities.
 
7. Inform principal of financial status.
 
8. Handle accounts payable and accounts receivable.
 
9. Work with principal and custodian of funds on annual budget.
 
10. Attend local and state workshops as necessary.
 
11. Performs other duties as assigned.
JOB GOAL:
 
To serve as Bookkeeper in a manner which ensures efficient support for the operation of the school&rsquo;s bookkeeping department and to work with the Custodian of Funds in carrying out designated financial programs in the school.</div>

School Bookkeeper (10-month position) at Marbury Middle

IntelliTech Systems Inc.

Part-Time Office Manager / BookkeeperLow Voltage &amp; Audio/Video Company (Small Team &ndash; 6 Employees)Compensation: $24&ndash;$30/hour, based on experienceEstimated Time Commitment: 25 &ndash; 35 hours per week (flexible schedule)Position SummaryThe Part-Time Office Manager / Bookkeeper supports the daily administrative and financial operations of a small low-voltage and A/V contracting business. This role is responsible for keeping the office organized, ensuring accurate bookkeeping, supporting field technicians, and assisting ownership with day-to-day business needs. The position is hands-on, detail-oriented, and essential to keeping the company running smoothly.Office Administration &amp; Support<ul><li>Answer phone calls, emails, and customer inquiries in a professional manner (typically service calls come through our service@intellitech email or phone)</li><li>Manage general office tasks including filing, document organization, and correspondence</li><li>Order office and basic job-related supplies as needed</li><li>Assist ownership with administrative duties and coordination tasks</li><li>Maintain company records including insurance certificates, licenses, and vendor information</li><li>Support employee onboarding paperwork and basic HR records</li><li>Finalize employee handbook and present to existing and new employees</li></ul>Bookkeeping &amp; Financial Tasks<ul><li>Enter and categorize expenses, receipts, and transactions in QuickBooks</li><li>Reconcile bank and credit card accounts on a regular basis</li><li>Create and send customer invoices for service calls and complete work; work closely with the Project Manager, especially on service calls, to know when to send invoices</li><li>Track accounts receivable and follow up on outstanding invoices directly with customers</li><li>Enter vendor bills and manage accounts payable</li><li>Assist with payroll processing by organizing time sheets and job hours</li><li>Prepare basic quarterly financial reports for ownership</li><li>Coordinate with the company CPA/bookkeeper as needed</li><li>Review company credit card billing against vendor invoices for accuracy</li><li>Help ensure jobs are billed accurately and on time</li><li>Maintain purchase records for equipment such as cameras, AV gear, cabling, and racks</li><li>Improve simple processes for invoicing, scheduling, and recordkeeping</li></ul>Pay: $24.00 - $30.00 per hourWork Location: Hybrid remote in Troy, MI 48083

Office Manager

Precision Tax, Inc.

Job SummaryWe are seeking a detail-oriented and experienced Full Charge Bookkeeper to manage our clients financial records and ensure the accuracy of our accounting processes. The ideal candidate will possess a strong understanding of accounting principles and practices, including GAAP, and will be proficient in financial software such as QuickBooks. This role is essential for maintaining the integrity of our financial data and supporting the overall financial health of the organization.Responsibilities<ul><li>Perform full-cycle bookkeeping, including accounts payable and accounts receivable functions.</li><li>Record and reconcile monthly data for multiple clients.</li><li>Prepare and maintain accurate financial statements, including balance sheets and income statements.</li><li>Conduct balance sheet reconciliation to ensure accuracy in financial reporting.</li><li>Prepare and process sales tax returns and payroll tax returns.</li><li>Ensure compliance with GAAP standards in all accounting practices.</li><li>Utilize QuickBooks financial software to streamline accounting processes and improve efficiency.</li></ul>Skills and Requirements<ul><li>Proven 5+ years experience as a Full Charge Bookkeeper.</li><li>Strong knowledge of double entry bookkeeping principles.</li><li>Proficiency in QuickBooks, Excel and Word.</li><li>Excellent attention to detail with strong analytical skills.</li><li>Ability to work independently and manage multiple tasks effectively.</li><li>Strong communication skills, both written and verbal.</li><li>A Bachelor's degree in Accounting is preferred, however a Associate's degree in Accounting is required.</li><li>Not a remote position, must be able to physically work in our Redlands office.</li></ul>Join our team as a Full Charge Bookkeeper where you can contribute your expertise while growing professionally within a supportive environment!Pay: $27.00 - $33.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Paid sick time</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Education:<ul><li>Associate (Required)</li></ul>Experience:<ul><li>Bookkeeping: 5 years (Required)</li></ul>Ability to Commute:<ul><li>Redlands, CA 92373 (Required)</li></ul>Work Location: In person

Full Charge Bookkeeper

Rogers, Carter & Payne, LLC

Rogers, Carter &amp; Payne is hiring!Our growing law firm is looking for a full-time Bookkeeper. Duties include: accounts payable/receivable, invoice billing, processing garnishment payments, and reporting to clients. Legal/financial bookkeeping and Quickbooks experience is strongly preferred. Pay is based on experience. Referenced required. Please ensure your resume includes a phone number!Job Type: Full-timePay: From $20.00 per hourBenefits:<ul><li>Health insurance</li></ul>Work Location: In person

Bookkeeper

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