accounts payable bookkeeper

The Children's Museum of Indianapolis

<div>
 Job Details
 
 
 
 Description
 
 
 
 
 OVERVIEW
 
 :
 
 
 The Accounts Payable (AP) Staff Accountant is a member of the finance team of The Children&rsquo;s Museum of Indianapolis and is responsible for managing the organization&rsquo;s full-cycle accounts payable activities while supporting general accounting operations. The accountant performs daily transaction processing, purchase order and invoice review, weekly payment administration, month-end and year-end close support, audit preparation, and financial records management in a fast-paced, high-volume, multifaceted nonprofit environment. The incumbent applies sound accounting judgment, maintains accurate general ledger and vendor data, and helps strengthen internal controls, data governance, and process efficiency across the accounts payable function.
 
 
 
 The Children&rsquo;s Museum is building and sustaining an inclusive culture that encourages, supports, and celebrates differences. We believe that collaboration and open dialogue among people with diverse backgrounds, experiences, and perspectives best support our vision and mission.
 
 
 
 
 Essential Responsibilities
 
 
 
 <ul>
 <li>
 Owns the end-to-end AP process, including invoice receipt, purchase order (PO) matching, coding review, data entry, payment preparation, and distribution in accordance with established policies and procedures. Reconciles receipts against open purchase orders, closes purchase orders upon full receipt, and ensures open encumbrances are accurate and current.
 </li>
 <li>
 Maintains accurate and up-to-date AP records, including vendor master data in the accounting system, and supports sound general ledger (GL) data governance practices. Maintains accurate supporting files for contractual POs and those prepared by centralized purchasing.
 </li>
 <li>
 Reviews invoices, POs, and requisitions for accuracy, completeness, appropriate coding, and authorization before posting. Reconciles AP activity to supporting records and resolves discrepancies promptly. Works closely with internal constituents and external vendors to resolve payment issues or discrepancies in a timely manner.
 </li>
 <li>
 Reviews invoice allocation reports for accuracy to make adjustments before processing weekly AP payments inclusive of ACH, wire, check, and other forms of payment. Matches supporting documentation and authorization with payment requests and distributes in accordance with museum policy and procedure.
 </li>
 <li>
 Adheres to organizational data governance processes and practices through effective AP records and database system management. Assists Accounting Manager with ongoing maintenance of standard operating procedures for AP system functions and internal controls.
 </li>
 <li>
 Prepares AP analyses and reports to support business needs, budget monitoring, open purchase order review, encumbrance tracking, and GL reconciliation as requested by the Accounting Manager. Notifies the Accounting Manager if significant discrepancies are detected and investigates the cause. Assists in the preparation of audit work papers by providing supporting documentation.
 </li>
 <li>
 Assists with month-end and year-end close activities, including accruals, prepaid expense recognition, adjusting journal entries, reconciliations, and related workpapers for accounts payable transactions. Supports audit requests and regulatory reporting related to payables, including preparation of annual 1099 and 1096 reporting for applicable vendors and annuitants.
 </li>
 <li>
 Identifies opportunities to streamline department workflows, strengthen internal controls, and improve the efficiency and accuracy of AP processes through the optimization of systems and technology usage.
 </li>
 <li>
 Provides guidance and training to staff on AP policies and procedures and helps ensure compliance with internal controls.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Three (3) years of experience with comparable accounts payable functions; bachelor&rsquo;s degree in accounting, business, or finance preferred.
 </li>
 <li>
 Experience in a not-for-profit environment utilizing grants preferred.
 </li>
 <li>
 Demonstrated diligence and thorough knowledge of GL data entry and accounting software.
 </li>
 <li>
 Effective communication skills both verbal and written to effectively communicate with internal constituents and external vendors.
 </li>
 <li>
 Critical thinking skills to prioritize work and problem solve AP issues.
 </li>
 <li>
 Demonstrates understanding and proficiency with Microsoft Excel. Working knowledge of other Microsoft Office and Financial Edge NXT accounting software or equivalent accounting software.
 </li>
 <li>
 Demands appreciation and respect for confidentiality of highly personal information.
 
 
 </li>
 </ul>
 
 Ada Requirements
 
 
 
 <ul>
 <li>
 Required to engage in detailed verbal and email communications with staff and vendors. Must be able to engage in face-to-face, virtual and telephonic communications.
 </li>
 <li>
 Dexterity for efficient and high-capacity keyboard input as well as high volume of paperwork processing.
 </li>
 <li>
 Must be able to sit or stand for extended periods of time. Must be able to negotiate museum facility and campus.
 </li>
 <li>
 Must be able to lift up to 25lbs and tolerate dust in the environment.
 </li>
 </ul>
</div>

Accounts Payable Staff Accountant

Prism Support Services

About UsPrism Support Services is a growing human services organization dedicated to providing high-quality support coordination and housing services throughout New Jersey. We are seeking a reliable, detail-oriented Bookkeeper to join our team and help maintain accurate financial records while supporting our continued growth.Position SummaryThe Part-Time Bookkeeper will be responsible for managing the company&rsquo;s day-to-day bookkeeping activities using QuickBooks Online. The ideal candidate is organized, self-motivated, and experienced in bookkeeping for a small to mid-sized business.Responsibilities&middot; Maintain accurate financial records using QuickBooks Online&middot; Record accounts payable and accounts receivable transactions&middot; Reconcile bank and credit card accounts&middot; Process vendor payments and customer invoices&middot; Prepare monthly financial reports&middot; Assist with budgeting and cash flow tracking&middot; Maintain general ledger accounts&middot; Prepare documentation for CPA and year-end tax reporting&middot; Monitor expenses and identify discrepancies&middot; Organize digital financial records and supporting documentation&middot; Assist with payroll reporting and employee reimbursements as needed&middot; Ensure compliance with company policies and accounting best practicesPay: $25.13 - $30.26 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Hamilton, NJ 08619

Part-Time Bookkeeper (QuickBooks Online)

Fluent & Ricciardi Certified Public Accountants

Bookkeeper/Payroll SpecialistWe are looking for a skilled Bookkeeper/Payroll Specialist to maintain financial records, including purchases, sales, receipts and payments, as well as process and manage client payrolls.Bookkeeper job duties include working closely with our accounting team to create and analyze financial reports and ensure compliance, process accounts payable and receivable and tax payments. The payroll duties include calculating wages based on hours worked and being able to use payroll software with accuracy and efficiency.Our ideal candidate holds a minimum two-year Accounting degree and is familiar with accounting software packages and payroll systems. Public accounting experience is required for this position.Responsibilities<ul><li>Gather information on hours worked for each employee</li><li>Calculate the correct amount incorporating overtime, deductions, bonuses etc. with assistance of a computer system</li><li>Receive approval from upper management for payments when needed</li><li>Prepare and execute pay orders through an electronic system or distribute paychecks</li><li>Administer statements of payment to personnel either electronically or on paper</li><li>Process taxes and payment of employee benefits</li><li>Keep track of hour rates, wages, compensation benefit rates, new hire information etc.</li><li>Address issues and questions regarding payroll from employees and superiors</li><li>Prepare reports for upper management, finance department etc.</li><li>Record day to day financial transactions and complete the posting process</li><li>Verify that transactions are recorded in the correct day book, suppliers ledger, customer ledger and general ledger</li><li>Bring the books to the trial balance stage</li><li>Perform partial checks of the posting process</li><li>Complete tax forms</li><li>Enter data, maintain records and create reports and financial statements</li><li>Process accounts receivable/payable and handle payroll in a timely manner</li></ul>Requirements and skills<ul><li>Hands-on experience within a public accounting setting is required</li><li>Proven experience as payroll specialist or payroll manager</li><li>Solid understanding of accounting fundamentals and payroll best practices</li><li>Very good knowledge of legislation and regulations of the field</li><li>Proficient in MS Office and good knowledge of relevant software and databases</li><li>Trustworthy with attention to confidentiality</li><li>Outstanding organizational ability with great attention to detail</li><li>Excellent communication skills.</li><li>Proven bookkeeping experience in a public accounting setting</li><li>Solid understanding of basic bookkeeping and accounting payable/receivable principles</li><li>Proven ability to calculate, post and manage accounting figures and financial records</li><li>Data entry skills along with a knack for numbers</li><li>Proficiency in English and in MS Office</li><li>AS/AAS in business, accounting.</li><li>Tax experience a plus.</li></ul>Job Type: Full-timePay: $16.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Bookkeeper, Accounting Associate

QB Medical, Inc.

Position SummaryWe are seeking a highly organized and detail-oriented Full Charge Bookkeeper with strong NetSuite Manufacturing experience to manage comprehensive accounting functions for our organization. This pivotal role involves handling all aspects of bookkeeping, financial record-keeping, and reporting with accuracy and efficiency. The ideal candidate will possess strong technical accounting skills, experience with various financial software systems, and a thorough understanding of GAAP (Generally Accepted Accounting Principles). Your expertise will ensure the integrity of our financial data, facilitate smooth audits, and support strategic decision-making. This is an exciting opportunity for a motivated professional eager to contribute to a dynamic team and uphold the highest standards of financial management.The ideal candidate has hands-on experience with NetSuite Manufacturing and Inventory modules and understands how manufacturing transactions impact inventory and cost of goods sold (COGS). This position works closely with ownership, operations, and the company&rsquo;s CPA to ensure accurate and timely financial reporting. Strong organizational skills with the ability to handle confidential information responsibly.Full Charge Bookkeeper ResponsibilitiesFocus: Transaction processing, reconciliations, month-end close support, and maintaining accurate books.Accounts Payable<ul><li>Record vendor bills</li><li>Perform 3-way PO matching</li><li>Prepare payment runs</li><li>Reconcile vendor statements</li><li>Resolve routine vendor discrepancies</li></ul>Accounts Receivable<ul><li>Generate customer invoices</li><li>Apply cash receipts</li><li>Monitor AR aging</li><li>Oversee order entry process</li><li>Follow up on collections</li><li>Research customer billing issues</li></ul>Payroll Administration<ul><li>Coordinate payroll processing with third-party payroll provider</li><li>Submit payroll data</li><li>Post payroll journal entries</li><li>Reconcile payroll liabilities</li><li>End of year payroll reconciliation &ndash; work with controller</li></ul>NetSuite Administration (Operational)<ul><li>Create routine saved searches and reports</li><li>Support users with daily NetSuite accounting functions</li><li>Maintain accounting records within NetSuite</li></ul>Compliance Administration<ul><li>Prepare sales tax and B&amp;O tax support schedules</li><li>Maintain business licenses</li><li>Track insurance certificates</li><li>Assist with various audits</li><li>Assist with periodic close functions</li><li>Produce financial reports as requested</li><li>Other accounting duties as requested by management</li></ul>This role offers an engaging environment where your expertise in accounting systems and financial concepts will directly impact our organization&rsquo;s success. We value precision, transparency, and proactive problem-solving&mdash;qualities that define our team&rsquo;s approach to excellence in financial management.Required Qualifications<ul><li>5+ years of Full Charge Bookkeeper or senior bookkeeping experience Manufacturing industry experience Experience with full-cycle Accounts Payable and Accounts Receivable Payroll processing experience Strong account reconciliation skills Experience supporting month-end close processes Understanding of inventory/cost accounting and manufacturing transactions Advanced Microsoft Excel skills Strong organizational skills and attention to detail</li></ul>Preferred Qualifications<ul><li>Hands-on experience with NetSuite, including Manufacturing and Inventory modules Experience with standard costing and inventory reconciliation Manufacturing industry experience Familiarity with Washington state sales/use tax and payroll requirements Associate or bachelor's degree in accounting, finance, or related field</li></ul>Benefits<ul><li>Competitive base pay commensurate with experience</li><li>Health, dental, and vision insurance</li><li>401(k) with employer match</li><li>Paid time off (PTO) and paid holidays</li><li>Opportunities for professional development and NetSuite training</li><li>Friendly, collaborative team environment</li></ul>How to ApplyPlease submit your resume (resume should be an attached pdf or word doc with your full name in the title) and a brief cover letter describing your experience and salary requirements to Recruiting@qimedical.com. Applications will be reviewed on a rolling basis. We are an Equal Opportunity Employer and value diversity in our workforce.Pay: $70,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Full Charge Bookkeeping: 5 years (Required)</li><li>Manufacturing: 5 years (Required)</li></ul>Ability to Commute:<ul><li>Mukilteo, WA 98275 (Required)</li></ul>Work Location: In person

Full Charge Bookkeeper

Abounding Grace Foundation

Job Title: Bookkeeper Company: Abounding Grace Foundation Location: Pasadena, California, United States Employment Type: Full-time or Part-time Salary: $25.00 - $33.00 per hour Job Overview Abounding Grace Foundation is seeking a meticulous and dedicated Bookkeeper to join our team in Pasadena, California. We are a compassionate organisation committed to transforming the lives of prisoners by providing support, hope, and assistance to inmates who have surrendered their lives to Christ. As our Bookkeeper, you will play a vital role in ensuring the financial health and integrity of our foundation, allowing us to continue our important mission. This position offers flexibility and can be structured as either a full-time or part-time role depending on the ideal candidate. Responsibilities As a key member of our team, you will be responsible for maintaining our financial records and managing all bookkeeping duties. Your day-to-day tasks will include:  <ul><li>Managing all aspects of accounts payable and accounts receivable.</li><li>Processing and accurately recording donations, grants, and other income.</li><li>Conducting regular bank and credit card reconciliations to ensure accuracy.</li><li>Preparing monthly, quarterly, and annual financial reports for management review.</li><li>Assisting with the preparation of budgets and financial forecasts.</li><li>Ensuring compliance with all relevant financial regulations and reporting requirements for a non-profit organisation.</li><li>Maintaining a clear and organised system of financial records and documentation.</li><li>Liaising with external accountants for annual audits and tax preparations.</li><li>Processing payroll in a timely and accurate manner.</li></ul>Qualifications The ideal candidate will be a detail-oriented professional with a strong understanding of non-profit accounting principles. Key qualifications include:  <ul><li>Proven experience as a Bookkeeper or in a similar financial role.</li><li>Strong proficiency in accounting software, such as QuickBooks or similar platforms.</li><li>A solid understanding of bookkeeping best practices and accounting principles.</li><li>Excellent attention to detail and a high degree of accuracy.</li><li>Strong organisational and time-management skills, with the ability to manage multiple priorities.</li><li>Proficiency in the Microsoft Office Suite, particularly with MS Excel.</li><li>The ability to handle confidential information with the utmost discretion and integrity.</li><li>Experience working within a non-profit or charitable organisation is highly desirable.</li><li>Excellent written and verbal communication skills.</li></ul>

Bookkeeper Full time/Part time

VulnCheck

<div>
 
 Bookkeeper
 
 
 
 Location:
 
 US Remote (preferred Oregon, Austin, or Boston)
 
 
 Team:
 
 Finance
 
 
 Employment Type:
 
 Full-Time
 
 
 About VulnCheck
 
 
 VulnCheck is transforming vulnerability intelligence by helping security teams act faster and with more confidence. Our platform delivers early, high-quality exploit intelligence, deep asset correlation, and contextual insights to help organizations stay ahead of emerging threats.
 
 
 
 About the Role
 
 
 We're looking for an organized, detail-oriented Bookkeeper to support our Controller with the day-to-day financial operations of a growing SaaS company. You'll assist with core accounting functions &mdash; from Accounts Payable/Receivable to month-end close &mdash; and help ensure our books remain accurate as we scale.&nbsp;
 
 
 This role is ideal for someone who takes pride in clean books, thrives on routine, and wants to grow within a finance team at a tech company.
 
 
 
 What You'll Do:
 
 
 <ul>
 <li>
 Support with accounts payable, accounts receivable, and general ledger activity
 </li>
 <li>
 Assist with monthly balance sheet reconciliations
 </li>
 <li>
 Prepare and post journal entries as needed for period-end closes
 </li>
 <li>
 Assist in preparing supporting schedules for financial statements as needed
 </li>
 <li>
 Support during external audits
 </li>
 <li>
 Maintain organized records and supporting documentation
 </li>
 <li>
 Flag process gaps and support the Controller in implementing workflow improvements
 </li>
 </ul>
 
 
 What You&rsquo;ll Bring:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting or Finance
 </li>
 <li>
 3 - 5 years of accounting experience, with meaningful exposure to SaaS or tech industry
 </li>
 <li>
 Strong understanding of GAAP
 </li>
 <li>
 Experience with accounts payable and accounts receivable workflows
 </li>
 <li>
 Proficiency in Quickbooks
 </li>
 <li>
 Proficiency in Ramp or other bill pay systems
 </li>
 <li>
 Proficiency in Excel and Google Sheets (pivot tables, VLOOKUPs, etc)
 </li>
 <li>
 Experience leveraging AI-assisted tools to support day-to-day tasks
 </li>
 <li>
 Must be tech-savy and comfortable learning new tools and software
 </li>
 <li>
 High attention to detail and data accuracy
 </li>
 <li>
 Must have the ability to manage high transaction volume accurately
 </li>
 <li>
 Comfortable operating independently in a fast-moving environment
 </li>
 <li>
 Bonus: Cybersecurity experience
 </li>
 </ul>
 
 What We Offer
 
 
 We believe people do their best work when they feel supported, trusted, and valued. VulnCheck offers benefits designed to meet a wide range of needs and lifestyles:
 
 
 Benefits and Perks
 
 <ul>
 <li>
 Unlimited PTO
 </li>
 <li>
 401k plan with company match
 </li>
 <li>
 Comprehensive healthcare coverage
 </li>
 <li>
 Generous paid parental leave
 </li>
 <li>
 Remote friendly environment with flexibility
 </li>
 <li>
 Expense reimbursement for Cell Phone &amp; Internet&nbsp;
 </li>
 <li>
 Ongoing professional development, coaching, and learning resources
 </li>
 <li>
 Opportunities for career advancement within a fast-growing team
 </li>
 </ul>
 
 
 Compensation&nbsp;
 
 
 
 We offer competitive compensation packages commensurate with experience, including salary, equity, and where applicable, performance-based pay. Our Talent Acquisition Team can answer questions around VulnCheck&rsquo;s total rewards during your interview process.
 
 
 Why Join Us
 
 
 Built on over two decades of cybersecurity experience, our team of experts understands the intricacies of vulnerabilities, their exploitation in the wild, and how to leverage this data to build more effective cybersecurity products that produce better outcomes for organizations.
 
 
 VulnCheck gives organizations a tactical advantage by providing best-in-class exploit &amp; vulnerability intelligence information. We have a sense of duty to protect the critical infrastructure we rely on including medical devices, power grids and telecommunication networks. We were founded in 2021 in Lexington, Massachusetts.
 
 
 VulnCheck has a transparent, collaborative, and supportive culture - we are looking for people who have a growth mindset, are curious and innovative. Our team is smart, but humble, hardworking, and supportive.
 
 
 VulnCheck is proud to be an Equal Employer Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. VulnCheck is committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. *Even if your experience doesn&rsquo;t perfectly align with the job description, we encourage you to apply&mdash;we value potential just as much as a perfect resume.
 
</div>

Bookkeeper

First Pointe Management Group

<div>First Pointe Management Group a privately owned property management company that values creativity and rewards innovation. We specialize in the acquisition, development, and management of rental housing and commercial properties. If you're seeking a rewarding career with growth opportunities, our company is the place for you!
We are seeking a highly dynamic Executive Assistant-Bookkeeper to support multiple senior C-level executives.
You will be a self-starter, organized, detail-oriented with excellent communication and interpersonal skills. This is a perfect role for a tech-savvy candidate, emphasizing digital skills (such as Claude, Co-pilot and ChatGPT) and adaptability.
What You Will Do
Provide comprehensive administrative support to executive team members by managing complex calendars; coordinating internal and external meetings, including logistics, agendas, and communications; arranging travel; handling a high volume of correspondence; and assisting with annual budget preparation. Will plan large company events. Bookkeeping responsibilities include processing accounts payable, monitoring recurring payable schedules, processing cash receipts, preparing and posting journal entries, and completing monthly owner draws. A valid driver&rsquo;s license is required, along with the willingness to use a personal vehicle for local errands. This role also requires sound judgment in handling confidential and sensitive information.
We aspire to challenge you daily and develop enduring skill sets built on core values like trust, integrity, respect, and excellence. Your position will be in our Rocklin, Ca corporate office and requires on-site presence.
The salary range for this position is $43.50-48.50/per hour. Other compensation includes but is not limited to mileage reimbursement and paid travel time for local errands. The compensation that will be offered to the successful candidate will depend on factors such as the candidate&rsquo;s experience and qualifications.
What You Bring<ul><li>
Experience: Bachelor&rsquo;s degree required and 3+ years&rsquo; experience as an Executive Assistant-Bookkeeper.</li><li>
Software Proficiency: Advanced skills in Microsoft Office, power point and accounting software, such as QuickBooks.</li><li>
Communication: Exceptional written and verbal communication skills, with the ability to work effectively with owners and supervisors.</li><li>
Time Management: Proven ability to manage competing priorities and meet deadlines in a fast-paced environment. Highly organized, detail-oriented, and able to work independently with minimal supervision.</li></ul>
Our Benefits That Benefit You
We encourage a vibrant and fun work environment and growth opportunities.
We offer eligible employees and their families access to medical, dental, and vision insurance, an employee assistance program, flexible spending accounts, retirement savings, and life and disability insurance. Employees accrue vacation and California paid sick leave, plus company holidays each year. #HP1
Check us out at firstpointemanagementgroup.com.</div>

Executive Assistant-Bookkeeper

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