accounts payable coordinator

Career Staffing Talent

<div>
 
 
 Accounts Payable Coordinator 💼 | $28&ndash;$32/hr | In-Office (Hybrid after 90 days)
 
 
 
 
 
 
 
 Career Staffing Talent (CST)
 
 has partnered with a Miami law firm to recruit an
 
 Accounts Payable Coordinator
 
 to join the accounting team! This is a
 
 full-time, in-office role
 
 with eligibility for
 
 1 remote day per week after 90 days
 
 .
 
 
 
 
 
 💰
 
 Compensation
 
 :
 
 $28&ndash;$32/hour (based on experience)
 
 
 
 
 
 
 
 🎁 Benefits
 
 
 <ul>
 <li>
 100% firm-paid health &amp; dental base plans (with dependent subsidies)
 </li>
 <li>
 STD/LTD coverage
 </li>
 <li>
 401(k) with match
 </li>
 <li>
 PTO, paid parking, gym access &amp; more!
 </li>
 </ul>
 
 
 
 
 👉 Law firm experience is a plus, but
 
 not required
 
 &mdash;we welcome candidates with a strong AP background in professional services.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Process, code, and enter vendor invoices with accuracy
 </li>
 <li>
 Communicate with vendors to resolve discrepancies
 </li>
 <li>
 Prepare &amp; issue payments (checks, ACH, wires)
 </li>
 <li>
 Track client expenses &amp; firm costs
 </li>
 <li>
 Reconcile bank, credit card, and vendor accounts
 </li>
 <li>
 Support month-end and year-end close
 </li>
 <li>
 Maintain financial records for audits &amp; compliance
 </li>
 <li>
 Generate AP aging, cash flow, and related reports
 </li>
 <li>
 Manage petty cash and IOLTA trust account entries
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 ✔️ 3&ndash;5 years of Accounts Payable experience (law firm experience preferred)
 
 
 ✔️ Bachelor&rsquo;s in Accounting (or equivalent experience)
 
 
 ✔️ Strong Microsoft Excel skills
 
 
 ✔️ Detail-oriented, organized, and able to handle high invoice volume
 
 
 ✔️ Excellent communication and vendor management skills
 
 
 ✔️ High integrity with confidential financial data
 
 
 📍 Location: In-office with 1 remote day/week after 90 days
 
 
 
 
 
 📅 Start Date: Immediate
 
 
 If you&rsquo;re detail-driven, financially savvy, and want to join a supportive team with excellent benefits,
 
 we&rsquo;d love to hear from you!
 
 
 
 
 
 
 
 👉 Apply now or message us directly to learn more.
 
 
</div>

AP Coordinator - Law Firm

Pappas Restaurants, Inc.

<div>
 The Accounts Payable &amp; Accounting Coordinator provides critical support to the Accounts Payable department while also managing key components of the company&rsquo;s franchise financial reporting. This position assists the AP Manager with vendor maintenance, Concur expense processing, and template uploads, while partnering with the Accounting and AR teams on sales reporting, royalty billing, and third-party delivery reconciliations. The role requires strong attention to detail, accuracy, and the ability to manage multiple recurring deadlines.
 
 
 
 Essential Job Duties And Responsibilities
 
 
 
 The primary job duties and responsibilities of this position include but are not limited to:
 
 
 
 Accounts Payable Support (50%)
 
 
 
 <ul>
 <li>
 Assist the AP Manager with full vendor setup and maintenance, including verification of tax forms, banking information, and compliance documentation.
 </li>
 <li>
 Review and process Concur expense reports, ensuring accuracy, proper coding, and policy compliance.
 </li>
 <li>
 Upload AP processing templates, including invoice upload files, recurring batch uploads, or other system-based templates.
 </li>
 <li>
 Provide backup support for invoice entry, statement reconciliation, payment runs, and AP email inbox management as needed.
 </li>
 <li>
 Monitor and follow up on outstanding approvals, discrepancies, or missing documentation.
 </li>
 <li>
 Maintain organized digital files and ensure compliance with internal controls and audit requirements.
 
 
 </li>
 </ul>
 
 Franchise Reporting &amp; Billing (30%)
 
 
 
 <ul>
 <li>
 Compile and validate weekly franchise sales reporting received from franchisees.
 </li>
 <li>
 Prepare and issue franchise royalty invoices in accordance with franchise agreements and reporting deadlines.
 </li>
 <li>
 Research and resolve discrepancies between franchisee sales reports, POS sales, and supporting documentation.
 </li>
 <li>
 Maintain royalty tracking schedules and assist with franchise audit requests when needed.
 
 
 </li>
 </ul>
 
 Third-Party Delivery Reconciliations (20%)
 
 
 
 <ul>
 <li>
 Gather and reconcile third-party delivery provider reports (e.g., DoorDash, Uber Eats, Grubhub, etc.).
 </li>
 <li>
 Identify chargebacks, fees, and sales variances; collaborate with Operations and Accounting to resolve issues.
 </li>
 <li>
 Prepare period end summary reports and journal entries related to third-party delivery activity.
 </li>
 <li>
 Track outstanding disputes and ensure proper resolution and follow-up.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 Listed below are the minimum qualifications required to successfully perform this role. These qualifications are necessary for someone to be considered for this position.
 
 
 <ul>
 <li>
 5+ years of experience in Accounts Payable, accounting operations, or similar role.
 </li>
 <li>
 Working knowledge of AP processes, vendor documentation, and expense reimbursement workflows.
 </li>
 <li>
 Strong Excel skills, including writing formulas such as XLOOKUP, VLOOKUP, SUM, LEFT, RIGHT, MID, pivot tables, and data validation.
 </li>
 <li>
 High level of accuracy, organization, and the ability to manage multiple deadlines.
 </li>
 <li>
 Strong analytical and reconciliation skills.
 </li>
 <li>
 Excellent communication and customer service skills when working with vendors, franchisees, and internal teams.
 </li>
 <li>
 Experience with ERP/AP automation tools and template uploads.
 </li>
 <li>
 Preferred experience with Concur or other expense management platforms.
 </li>
 <li>
 Preferred exposure to franchise accounting or royalty billing.
 </li>
 <li>
 Preferred experience working with third-party delivery providers and reconciliation processes.
 
 
 </li>
 </ul>
 
 Essential Physical Job Functions (with Or Without Accommodation)
 
 
 
 <ul>
 <li>
 Detail-Oriented: Able to manage multiple data inputs with accuracy.
 </li>
 <li>
 Analytical: Comfortable analyzing variances, resolving discrepancies, and identifying root causes.
 </li>
 <li>
 Organized: Keeps deadlines, files, and processes well-structured and audit-ready.
 </li>
 <li>
 Collaborative: Works well with AP, Accounting, and Operations teams.
 </li>
 <li>
 Problem Solver: Looks for solutions rather than repeating problems.
 </li>
 <li>
 Ethical &amp; Confidential: Maintains confidentiality of financial data and sensitive information.
 
 
 </li>
 </ul>
 Americans with Disabilities Act (ADA)
 
 
 Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the Company. Please contact teamresource@pappasrestaurants.com for assistance completing any forms or to participate in the application process.
 
 
 
 Pappas Restaurants is an Equal Opportunity Employer.
 
</div>

Accounts Payable and Accounting Coordinator

Benedictine

<div>Overview:
<div>
Position supports the efficient operation of the business office, ensuring seamless coordination of administrative tasks, financial processes and customer service functions. The Business Office Coordinator is responsible for both A/P and A/R functions ensuring compliance with financial regulations and internal policies. May also perform additional business office support functions as assigned.</div><div> 
</div>Responsibilities:
<ul><li>Ensures compliance to State, Federal or County rules and regulations and Benedictine policies and procedures regarding all accounts receivable processes.</li><li>
Actively participates as member of community&rsquo;s management team.</li><li>
Develops proficiency and acts as a resource in the billing system, accounting software, online payer portals, and other applications, as needed.</li><li>
Ensures all admissions and financial related paperwork is thoroughly completed for each admitted resident and obtains prior authorizations where applicable.</li><li>
Manages resident set-up, applicable charges, payers and payer changes, and private pay set-up in billing system.</li><li>
Performs eligibility checks, verifies insurance benefits, and provides coverage details to residents.</li><li>
Drives the Medicaid application process for applicable residents.</li><li>
Responsible for census management for the community.</li><li>
Processes payments and performs daily bank deposits via desktop scanner, or a minimum of twice weekly if physical bank deposits are needed.</li><li>
Enters ancillary charges and submits vendor invoices to Accounts Payable in accordance with corporate policies and procedures.</li><li>
Oversees daily management of the Resident Trust Account (RTA) and petty cash, and assists in monthly reconciliation of the RTA.</li><li>
Attends community&rsquo;s reimbursement meetings, care conferences, IDT meetings, and all other applicable meetings and trainings, as needed.</li><li>
Performs applicable month-end close activities.</li><li>
Reconciles Expenses to Revenue on a monthly basis.</li><li>
Completes annual Medicaid and Medicare Cost Reporting and other year-end activities needed.</li><li>
Participates in monthly accounts receivable aging review and assist CBO as needed for collection activities or other follow-up items.</li><li>
Manages the selection, training, development and performance of assigned staff where applicable to retain a professional and motivated team. This includes coaching staff that are participating in a succession development plan, adhering to affirmative action requirements, and providing direction and support for direct and indirect reports.
</li><li>Works with the Benedictine Foundation, if applicable and/or as needed for the community.</li><li>
Promotes the Benedictine Mission and Core Values of Hospitality, Stewardship, Respect and Justice by bringing the Mission and Core Values into the day-to-day activities of the company.
</li><li>Performs other duties, tasks and/or projects as assigned.</li></ul>
Qualifications:
<div>
Required</div><ul><li>
High School Diploma or equivalent</li><li>
One (1) or more years of healthcare accounts receivable and/or accounts payable experience</li><li>
Computer experience and use of general office equipment</li></ul><div>
Preferred</div><ul><li>
Ability to work independently with organizational skills</li><li>
Must be able to read, write and communicate in English</li><li>
Ability to read and write to work with patient information and communicate appropriately with key stakeholders.</li><li>
Ability to multi-task and prioritize duties</li><li>
Requires analytical, deductive reasoning,and problem solving abilities.</li></ul><div>
EEO/AA/Vet Friendly</div>
Salary Range: $31-$33 hr. / Non-exempt Benefits Statement:
<div>
A robust benefits package is available to eligible associates, designed to meet the needs of every stage of life, including paid time off (PTO), retirement, medical, dental, vision, education assistance, and a variety of additional voluntary benefits. For more information visit our website at www.benedictineliving.org.</div>
Additional Information:
<div>
#BHSHUMBOLDT</div></div>

Business Office Coordinator

Greenlife Gardens

Job Title: Accounting CoordinatorCompany: Greenlife GardensLocation: Papillion, NE (Commercial &amp; Residential Landscaping / Lawn Care Operations)Reports To: Chief Financial OfficerEmployment Type: Full-TimeJob SummaryThe Accounting Coordinator supports day-to-day accounting for our commercial and residential landscaping and lawn care operations, partnering with operations and finance to ensure accurate billing, clean job costing, and timely month-end support. This role owns key workflows across accounts payable, accounts receivable, deposit processing, payroll coordination, and reconciliations, while helping reduce billing delays, improve coding accuracy, and minimize month-end surprises through strong follow-through and process discipline.Responsibilities<ul><li>Process incoming mail, invoices, payments, and deposits; maintain accurate documentation for all transactions.</li><li>Support invoice preparation and ensure billing aligns with contract terms, completed work, service dates, and required backup.</li><li>Track AR aging, send statements/follow-ups, and coordinate dispute resolution with customers and operations.</li><li>Maintain strong job-cost hygiene by ensuring vendor bills, materials, fuel, and subcontractor costs are coded to the correct job/service line; follow up on miscoding promptly.</li><li>Support billing for change orders, extras, and time-and-material work (labor/equipment support and material usage backup).</li><li>Review time and job allocations for accuracy; coordinate corrections with payroll and support field staff on timekeeping expectations.</li><li>Perform bank reconciliations and assist with balance sheet reviews; investigate and escalate unusual transactions or discrepancies.</li><li>Assist month-end close support schedules (accruals, prepaids, and other close tasks) and maintain organized supporting documentation.</li><li>Maintain vendor and subcontractor files (e.g., W-9s, certificates of insurance if applicable) and ensure invoices align to agreed terms and backup.</li><li>Identify process improvements across AP, AR/billing, coding, and workflow efficiency; communicate clearly with accounting leadership and operations</li></ul>Qualifications<ul><li>3&ndash;5 years of accounting experience (field services, construction, landscaping, or similar operational environment preferred).</li><li>Working knowledge of AP, AR, reconciliations, and month-end close support; experience coordinating payroll processes is a plus.</li><li>Proficiency in Excel and comfort learning accounting and job/service systems.</li><li>Highly organized, detail-oriented, and able to manage multiple priorities and deadlines.</li><li>Strong communication skills and a collaborative approach when partnering with field operations and leadership.</li><li>Comfortable with seasonal volume spikes (spring ramp-up, month-end, and weather-driven priorities)</li></ul>Pay and Benefits<ul><li>Pay: Starting at $60,000/year (based on experience; higher starting pay available for well-qualified candidates).</li><li>Health/Vision/Dental insurance options</li><li>401(k) with company match</li><li>Paid time off and paid holidays</li><li>Advancement opportunities within a growing organization</li></ul>Why Greenlife GardensGreenlife Gardens is committed to operational excellence, team development, and long-term growth. In this role, you&rsquo;ll have real ownership over core accounting workflows and the opportunity to strengthen billing accuracy, job costing discipline, and month-end execution&mdash;while partnering closely with both operations and finance leadership.Job Type: Full-timePay: From $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul>Work Location: In person

Accounting Coordinator

<div>
 At ABB, we help industries outrun - leaner and cleaner. Here, progress is an expectation - for you, your team, and the world. As a global market leader, we&rsquo;ll give you what you need to make it happen. It won&rsquo;t always be easy, growing takes grit. But at ABB, you&rsquo;ll never run alone. Run what runs the world.
 
 
 This Position reports to:
 
 
 Team Lead - Accounts Payable
 
 
 
 
 
 We are looking for Perform support activities within Accounts Payable and Credit in line with defined strategies, policies and procedures. will be responsible to process accounting transactions for Accounts Payable (AP) in a complete, accurate and timely manner while ensuring compliance with internal guidelines and procedures and external regulatory requirements.
 
 
 The work model for the role is:
 
 
 This role is contributing to the Finance Services business, the FAO-P2P division in Bangalore, India.
 
 
 
 You will be mainly accountable for:
 
 
 
 <ul>
 <li>
 Processing accounts payable transactions, ensuring accurate tracking and processing.
 </li>
 <li>
 Performing necessary activities within the accounts payable area to ensure accurate and timely reporting.
 </li>
 <li>
 Executing analysis and reports as assigned and taking appropriate action as necessary.
 </li>
 <li>
 Compiling with and helping to achieve internal control over financial reporting compliance in accounts payable for applicable templates.
 </li>
 <li>
 Participating in internal control testing and prepares relevant documentation.
 </li>
 <li>
 Ensuring all relevant stakeholders are aware of progress and/or issues to maximize customer satisfaction.
 </li>
 <li>
 Checking invoices to verify that they comply with the fiscal and internal control requirements. Focusing on organizing and coordinating on a task, project or program basis in support of a process or internal team.
 </li>
 <li>
 Living ABB&rsquo;s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues, and the business.
 
 
 
 </li>
 </ul>
 
 Qualifications For The Role (Mandatory)
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s/Master&rsquo;s degree in Accounting, Finance or Commerce.
 </li>
 <li>
 Freshers with post-graduation or 2 - 3 years of experience with a Degree in Commerce background.
 </li>
 <li>
 Good communication skills.
 </li>
 <li>
 SAP knowledge in Accounts payable domain is added advantage.
 
 
 </li>
 </ul>
 We value people from different backgrounds. Could this be your story? Apply today or visit www.abb.com to read more about us and learn about the impact of our solutions across the globe.
 
 
 
 Fraud Warning:
 
 Any genuine offer from ABB will always be preceded by a formal application and interview process.
 
 
 We never ask for money from job applicants.
 
 
 For current open positions you can visit our career website https://global.abb/group/en/careers and apply.
 
 
 Please refer to detailed recruitment fraud caution notice using the link https://global.abb/group/en/careers/how-to-apply/fraud-warning.
 
 
</div>

Accounting & Reporting Analyst-Payable

Walrath Recruiting, Inc.

<div>
 
 
 Description:
 
 
 
 Our client is currently seeking an Accounts Payable Specialist to join their team. This is a full-time permanent position.
 
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 <ul>
 <li>
 Accurately process accounts payable invoices in a timely manner.
 </li>
 <li>
 Ensure weekly outgoing payments are processed and cleared.
 </li>
 <li>
 Reconcile vendor statements and proactively address any discrepancies or billing issues.
 </li>
 <li>
 Review and code all accounts payable documentation in line with company policies.
 </li>
 <li>
 Maintain well-organized and up-to-date records of accounts payable transactions and supporting documentation.
 </li>
 </ul>
 
 
 
 
 
 
 Minimum Qualifications:
 
 
 
 <ul>
 <li>
 Minimum of 2 years of accounts payable experience.
 </li>
 <li>
 AAS degrees in Accounting or a related field are preferred.
 </li>
 <li>
 Solid working knowledge of Microsoft Excel, including data tracking and reporting functions.
 </li>
 <li>
 Familiarity with accounting software systems (specifically SAP) and general accounting practices.
 </li>
 <li>
 Proven ability to handle multiple tasks and deadlines in a dynamic, fast-paced environment.
 </li>
 </ul>
 
 
</div>

Accounts Payable Specialist

Avalon Flooring

Job DescriptionAccounts Payable Representative I - Cherry Hill, NJ (Corporate)How you&rsquo;ll make a meaningful impact as an Avalon Flooring Accounts Payable Representative I:Our success relies on the positive, can-do attitude of each member of the Avalon team. The Accounts Payable Representative I role is to provide departmental support ensuring supplier and vendor accounts are effectively and efficiently managed. This role will interact with suppliers, vendors and coworkers to address account invoices, statements and payments. A successful Accounts Payable Representative will meet all performance goals.Compensation &amp; ScheduleCompensation: This role pays $20.00 per hour on a bi-weekly basisSchedule: 40 hours per week/5 days - Monday-Friday 8:00am-5:00pmJoining Avalon Flooring brings the following perks and benefits to support you in your personal and professional journey:<ul><li>Employee Stock Ownership Program (ESOP), funded 100% by Avalon Flooring</li><li>401(k) to help you invest in your future</li><li>Medical, Dental, Vision, FSA, Life/Disability insurance - multiple options available</li><li>Paid time off: 5 sick days, 10 vacation days and 6 paid holidays to support work life balance</li><li>Consistent hours to support work/life balance</li><li>On the job training / career development and advancement opportunities</li><li>Employee Assistance Program/Behavioral Health Support through Quantum</li><li>Employee store discounts and more perks</li><li>Business casual dress code</li></ul>Here is what you can expect in your role as Accounts Payable Representative I &ndash; also known as responsibilities:<ul><li>Matching, filing, and scanning checks from weekly operating check run for designated suppliers</li><li>Sorting and distributing incoming vendor mail, including printing and distributing invoices from the assigned AP invoice mailbox</li><li>Maintaining files of open (posted but unpaid) AP invoices</li><li>Engaging with our suppliers to obtain copies of invoices</li><li>Managing and entering supplier invoices into the Accounts Payable module</li><li>Reconciling statements from assigned suppliers</li><li>Collaborating with our Purchasing Team to investigate unresolved invoices (including emailing, scanning, sending and retrieving)</li><li>Assisting the Accounts Payable Manager with weekly check processing</li><li>Assisting the Accounts Payable Manager with special projects as needed1</li><li>Perform other related duties as assigned to support team and business needs</li></ul>What You Bring to the Table:<ul><li>1 &ndash; 3 years of Accounts Payable experience preferred</li><li>Microsoft Excel basics with the aptitude to learn more</li><li>Able to work independently to identify and solve problems in a timely manner and developalternative solutions</li><li>Exceptional attention to detail and accuracy and able gather and analyze related information</li><li>Strong interpersonal and communication skills with colleagues, suppliers, vendors and customers</li><li>Able to meet deadlines</li><li>Familiarity with Microsoft Outlook</li><li>Experience or coursework in Accounting, Finance or Business preferred</li><li>Ability to consistently demonstrate Avalon&rsquo;s values and 51% characteristics</li><li>Able to work independently to identify and solve problems in a timely manner, and develop alternative solutions</li><li>Commitment to embodying our values that are grounded in our company&rsquo;s history, culture, and ethos:</li><li>Do the Right Thing &ndash; Always using sound judgement, even when no one is looking</li><li>Dedicate Yourself to Excellence &ndash; Doing what needs to be done, as well as it can possibly be done</li><li>Be Larger than Life &ndash; Using your entrepreneurial spirit to create opportunities others wish they&rsquo;d thought of first</li></ul>Why you&rsquo;ll love working with us:We are committed to cultivating an environment where our team members love where they work and respect their colleagues as well as one that creates and maintains an inclusive work environment for all employees. We support diversity, equity, inclusion and belonging. We focus on our people first and demonstrate behaviors that represent our employee focused workplace that provides opportunities for growth and advancement within the company. Visit our Indeed career page or navigate to www.avalonflooring.com to obtain more information on our team!All offers of employment are contingent upon clean background checkJob Type: Full-timePay: $20.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Accounts payable: 3 years (Required)</li><li>Microsoft Excel: 1 year (Required)</li></ul>Work Location: In person

Accounts Payable Representative I

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