accounts payable coordinator

Commercial Floor Resources

<div><div>Position Summary:
The Accounts Payable (AP) Coordinator is responsible for managing day-to-day accounts payable functions while supporting office operations and employee engagement initiatives. This role ensures timely and accurate processing of invoices and payments, maintains organized administrative processes, and contributes to a positive and well-managed workplace environment. The AP Coordinator also supports financial operations for an affiliated entity, ensuring consistency and accuracy across organizations.
Responsibilities:
Accounts PayableFinancial Operations<ul><li>
Process and manage accounts payable transactions, including vendor invoices, utilities, insurance, and other recurring expenses
</li><li>Ensure timely and accurate payment processing in accordance with company policies and deadlines
</li><li>Maintain vendor records and ensure proper documentation and coding of all invoices
</li><li>Reconcile invoices, resolve discrepancies, and communicate with vendors as needed
</li><li>Support month-end close processes related to accounts payable
</li><li>Manage accounts payable functions for sister company, Laminin Industries, ensuring accuracy and consistency across entities
</li></ul>Office Management<ul><li>
Oversee general office operations, including ordering and maintaining office supplies
</li><li>Manage building-related needs such as security access and vendor coordination
</li><li>Track, organize, and manage company swag inventory and related transactions
</li><li>Maintain an organized and efficient office environment
</li></ul>Employee EngagementInternal Support<ul><li>
Assist in the creation and distribution of employee communications, including newsletters and internal announcements</li><li>
Develop and format presentations (e.g., PowerPoint) for company meetings and initiatives
</li><li>Support employee engagement activities and events as needed
</li><li>Partner with HR and leadership to enhance overall employee experience</li></ul></div></div>

Accounts Payable Coordinator

Cyperus Group LLC

<div>
 
 
 Accounts Payable Coordinator
 
 
 
 
 
 
 
 Location:
 
 Manhattan, NY (Hybrid)
 
 
 
 
 
 
 Company Overview:
 
 
 
 A global, high-growth fashion &amp; apparel company is seeking an Accounts Payable Coordinator to join its NYC-based finance team. The firm operates a large international retail footprint and offers a collaborative, fast-paced environment with strong exposure to cross-functional stakeholders.
 
 
 
 
 
 
 The Opportunity:
 
 
 
 This role sits within the Accounting team and is responsible for full-cycle accounts payable processing, supporting high-volume transactions while ensuring accuracy, compliance, and timely payments. The position offers visibility across finance, operations, and procurement, along with involvement in process improvements and systems initiatives.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Process invoices using ERP systems (SAP/Coupa), ensuring adherence to AP policies and controls
 </li>
 <li>
 Review purchase orders, invoices, and journal entries for accuracy; resolve discrepancies and exceptions
 </li>
 <li>
 Execute payment runs (ACH, wire, check) and manage high-volume invoice processing, including freight invoices
 </li>
 <li>
 Process employee expense reports through Concur and resolve related issues
 </li>
 <li>
 Reconcile vendor statements and investigate variances to maintain accurate records
 </li>
 <li>
 Maintain vendor master data, including banking details and compliance documentation
 </li>
 <li>
 Partner with internal stakeholders to obtain approvals, coding, and documentation
 </li>
 <li>
 Manage AP inbox and support day-to-day inquiry resolution
 </li>
 <li>
 Assist with month-end close, including reporting and accrual support
 </li>
 <li>
 Participate in system enhancements, process improvements, and ad hoc projects
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 1&ndash;5 years of accounts payable experience
 </li>
 <li>
 Experience with ERP systems (SAP, Coupa, Concur preferred)
 </li>
 <li>
 Strong understanding of invoice processing, purchase orders, and AP workflows
 </li>
 <li>
 High attention to detail with strong organizational and communication skills
 </li>
 <li>
 Ability to manage multiple priorities in a deadline-driven environment
 </li>
 <li>
 Analytical mindset with a proactive, problem-solving approach
 </li>
 <li>
 Bachelor&rsquo;s degree in Accounting or a related field
 </li>
 </ul>
 
 
</div>

Thompson Hine LLP

<div>
 
 Thompson Hine LLP, an AmLaw 200 firm consistently recognized for its commitment to Innovation, Inclusion, collaborative culture, is seeking an
 
 Accounts Payable Coordinator
 
 to join our
 
 Cleveland
 
 office.
 
 
 
 
 
 
 
 The duties the Accounts Payable Coordinator performs will be under the direct supervision of the Accounts Payable Manager. The accounts payable coordinator will issue payments to maintain operation of the Firm.
 
 
 
 
 
 
 
 
 
 ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
 
 
 
 <ul>
 <li>
 Auditing of requisitions/expenses for accuracy, adherence to Firm policy and supporting documentation.
 </li>
 <li>
 Input of requests for payment on a daily basis, including balancing and recording daily activity.
 </li>
 <li>
 Processing and distributing checks for vendors/employees on a weekly/daily basis.
 </li>
 <li>
 Issuance of stop payments, voiding and reissuance of checks as necessary.
 </li>
 <li>
 ACH/Wire payments to vendors.
 </li>
 <li>
 Reconciling and recording of firm credit cards on a monthly basis.
 </li>
 <li>
 Vendor statement research as necessary.
 </li>
 <li>
 Dispensing of petty cash for hospitality, docket, staff and other miscellaneous expenses.
 </li>
 <li>
 Providing timely and accurate reports to management/departments as needed.
 </li>
 <li>
 Vendor file maintenance.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 ADDITIONAL DUTIES AND RESPONSIBILITIES
 
 
 
 <ul>
 <li>
 Other essential functions as directed.
 </li>
 <li>
 The position may require the ability to adapt to new technologies and/or add new job duties as directed.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 
 
 
 Education, Training and/or Experience
 
 
 <ul>
 <li>
 High School diploma or equivalent required.
 </li>
 <li>
 Associates degree preferred.
 </li>
 <li>
 Previous experience in an Accounts Payable environment required.
 </li>
 </ul>
 
 
 
 
 
 
 
 Knowledge, Skills, and Abilities
 
 
 
 Individuals must process the following knowledge, skills, and abilities, or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodations through some other combination of skills and abilities.
 
 <ul>
 <li>
 Experience using financial software accounting packages.
 </li>
 <li>
 Proficient in data entry.
 </li>
 <li>
 Previous experience in an Accounts Payable environment required.
 </li>
 <li>
 Experience with GL coding required.
 </li>
 <li>
 Ability to operate a 10‑key adding machine.
 </li>
 <li>
 Experience with Microsoft Office suite of applications.
 </li>
 <li>
 Typing a minimum of 45 wpm.
 </li>
 <li>
 Ability to work with, cooperate with and develop working relationships between various departments, Firm personnel and clients.
 </li>
 <li>
 Excellent attention to detail.
 </li>
 <li>
 Regular attendance and punctuality are essential functions of this job.
 </li>
 <li>
 Excellent customer service skills and telephone etiquette are mandatory.
 </li>
 <li>
 Possesses interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff and is a team player.
 </li>
 <li>
 Ability to handle tasks under pressure.
 </li>
 <li>
 Ability to adjust work schedule to work other hours, as required.
 </li>
 <li>
 Growth mindset to enhance emotional intelligence, empathy and an understanding of inclusion and belonging practices that support managing and collaborating across differences.
 </li>
 <li>
 This position requires the employee to work at a specified location and hours determined by the Manager for the benefit of the department and firm. Changes to the location and/or scheduled hours must be approved by the Manager.
 </li>
 </ul>
 
 
 
 
 
 
 Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors. The estimated salary range for this
 
 Cleveland
 
 position is $48,000 to $70,000.
 
 
 
 
 
 
 
 Thompson Hine LLP is an Equal Opportunity Employer that offers competitive wages, and a robust benefits package. Benefit offerings include, but are not limited to, medical, dental, and vision insurance as well as Paid Time Off (PTO).
 
 
 
 
 
 
 
 
 Thompson Hine EEO Policy
 
 
</div>

Cala Sourcing Solutions LLC

<div>Accounts Payable Coordinator In-Office (Hybrid after 90 Days)
We are partnering with a reputable Miami-based law firm to hire an Accounts Payable Coordinator to support their accounting operations. This is a full-time, onsite position with the opportunity to transition to a hybrid schedule (1 remote day/week) after 90 days.
 Compensation: $28&ndash;$32/hour (DOE)
 Start Date: ASAP 
 Benefits Include:<ul><li>
100% employer-paid health &amp; dental base plans (with dependent contributions)</li><li>
Short- and long-term disability coverage</li><li>
401(k) with company match</li><li>
PTO, paid parking, gym access &amp; more</li></ul>
 Prior law firm experience is a plus, but not required&mdash;candidates with strong AP experience within professional services are encouraged to apply.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Accurately process, code, and input vendor invoices</li><li>
Liaise with vendors to resolve billing discrepancies</li><li>
Prepare and distribute payments (checks, ACH, wire transfers)</li><li>
Monitor and track client-related expenses and firm costs</li><li>
Perform account reconciliations (bank, credit card, vendor)</li><li>
Assist with month-end and year-end close processes</li><li>
Maintain organized financial records for audit readiness and compliance</li><li>
Produce AP aging reports, cash flow reports, and related financial summaries</li><li>
Oversee petty cash and assist with IOLTA trust account postings</li></ul><h3 class="jobSectionHeader">
Qualifications</h3>
✔️ 3&ndash;5 years of Accounts Payable experience (law firm background preferred) 
✔️ Bachelor&rsquo;s degree in Accounting or equivalent hands-on experience 
✔️ Proficiency in Microsoft Excel 
✔️ Highly detail-oriented with the ability to manage high-volume invoicing 
✔️ Strong communication skills with a focus on vendor relations 
✔️ Demonstrated discretion when handling sensitive financial information
#Workwolf</div>

Milk

<div>
 
 
 Job description
 
 
 
 Premiere photography studio seeking an Accounts Payable Coordinator to join the finance team at our Hollywood facility. This junior-level role primarily focuses on managing the day-to-day accounts payable process using Ramp and NetSuite, while also supporting company personnel processes.&nbsp;
 
 
 You&rsquo;ll be responsible for making sure vendors get paid accurately and timely, overseeing expense reports, and pitching in on ad-hoc projects as they arise.
 
 
 This is a great opportunity for someone early in their accounting career who wants hands-on experience at a creative company with a lean, collaborative finance team.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 Accounts Payable (Primary Focus)
 
 
 <ul>
 <li>
 Process vendor invoices, code expenses, and route approvals through Ramp&rsquo;s AP platform
 </li>
 <li>
 Reconcile Ramp corporate card transactions and follow up with cardholders on missing receipts or miscoded expenses
 </li>
 <li>
 Ensure purchasing invoices reflect appropriate sales tax application
 </li>
 <li>
 Maintain vendor records in NetSuite, including W-9 collection and new vendor setup
 </li>
 <li>
 Prepare and process weekly payment runs (ACH, check, wire)
 </li>
 <li>
 Respond to vendor inquiries and resolve discrepancies
 </li>
 <li>
 Assist with month-end AP close, including accruals and account reconciliationsAssist Human Resources with collecting and processing new hire paperwork (I-9, W-4, direct deposit, policy acknowledgments) and maintaining accurate employee records
 </li>
 </ul>
 
 
 Projects &amp; General Support
 
 
 <ul>
 <li>
 Support the finance team on ad hoc projects as they arise (budget tracking, data cleanup, process documentation, etc.)
 </li>
 <li>
 Help maintain and improve finance processes as we transition systems and scale
 </li>
 <li>
 Assist with audit preparation by organizing AP documentation and supporting schedules
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 1&ndash;2 years of accounts payable or general accounting experience (internships count)
 </li>
 <li>
 Strong familiarity working in Excel&nbsp;
 </li>
 <li>
 Experience with NetSuite is a strong plus
 </li>
 <li>
 Detail-oriented with strong organizational skills &mdash; you catch your own mistakes
 </li>
 <li>
 Clear communicator who&rsquo;s comfortable following up with people across the company
 </li>
 <li>
 Self-starter who can manage recurring tasks independently while also being flexible when priorities shift
 </li>
 <li>
 Welcoming, people-first approach with the discretion to handle confidential employee information appropriately
 </li>
 <li>
 Interest in growing within finance/accounting
 </li>
 </ul>
 
 
 
 
 
 Nice to Have
 
 
 <ul>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or a related business management field
 </li>
 <li>
 Familiarity with corporate card programs or expense management platforms
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 A creative, dynamic work environment at one of the most recognized studios in the industry
 </li>
 <li>
 Opportunity to learn modern finance tools (Ramp, NetSuite) and grow your skill set
 </li>
 <li>
 A supportive team that values precision, ownership, and getting things done
 </li>
 </ul>
 
 
 
</div>

Igloo Products Corp.

<div>
 
 Igloo Products Corp. is an iconic, fast-growing American brand known for its exceptional and durable coolers designed to meet everyday needs. For more than 75 years, Igloo has been a leader in the housewares industry and has evolved into a high-growth lifestyle brand, inspiring outdoor experiences centered around fun, family, and friends.
 
 
 Founded in 1947 as a metalworking shop that brought fresh cold water to Texas workers in the field, and later inventing the Playmate, Igloo has grown into America&rsquo;s most recognizable brand of ice chests. The Igloo story spans more than 75 years of delivering coolness to the world. Today, Igloo has over 90% brand awareness, is #1 in market share in the U.S., and is a pioneer in sustainability within its category through the launch of biodegradable coolers and products made with post-consumer recycled resin and other sustainable materials. Igloo also has a growing direct-to-consumer (DTC) business, allowing us to build direct relationships with our consumers. In 2021, Igloo was acquired by Dometic Brands, creating the opportunity to globally grow both brands together.
 
 
 
 
 
 Built on a legacy of quality and innovation, we are seeking an
 
 Accounts Payable Coordinator
 
 to join our team and support our continued growth.
 
 
 
 
 
 This role is seeking a high-caliber Accounts Payable professional to join our Finance team in a systems-forward, transformation-focused role. This position is ideal for someone who thrives in ERP environments, understands AP controls and compliance, and enjoys improving processes through automation and integration. Experience with Oracle EBS and exposure to Tipalti or similar payment platforms is highly valued.
 
 
 
 
 
 Responsible for ensuring accurate, timely, and compliant vendor invoice entry and payments while serving as a key driver of automation, system optimization, and process transformation. Experience in Oracle E-Business Suite (EBS), AP controls, vendor master governance, and payment platforms is preferred. The position serves as a strategic partner to Finance, Tax, IT, and Procurement, and as a trusted backup to the Accounts Payable Manager.
 
 
 
 
 
 
 Essential Job Duties and Responsibilities:
 
 
 <ul>
 <li>
 Execute end-to-end AP processing using Oracle EBS, including invoice entry, two-way and three-way matching, holds management, accrual support, and payment execution.
 </li>
 <li>
 Support and optimize AP automation workflows, including Oracle EBS and Tipalti payment integrations (ACH, wire, check, P-card).
 </li>
 <li>
 Maintain strict internal controls over invoice approval, vendor master data, payment processing, and segregation of duties.
 </li>
 <li>
 Review invoices for proper sales and use tax treatment, partner with Tax and external advisors on compliance and audit readiness.
 </li>
 <li>
 Maintain and govern vendor master data, including W-9 validation, EIN matching, entity classification, and 1099-reportable payment indicators.
 </li>
 <li>
 Serve as a subject-matter expert for 1099 compliance, supporting data accuracy, vendor classification, and year-end reporting readiness.
 </li>
 <li>
 Partner cross-functionally with IT, Finance, Procurement, and external vendors during system enhancements, testing (UAT), and integrations.
 </li>
 <li>
 Identify and implement process improvements that reduce manual effort, improve cycle times, and strengthen audit trails.
 </li>
 <li>
 Manage invoice exceptions, escalations, and supplier inquiries with a customer-service mindset.
 </li>
 <li>
 Support month-end close activities, including accrual identification, reconciliations, and reporting.
 </li>
 <li>
 Assist with internal and external audits, including financial statement audits, sales and use tax audits, and 1099 audits.
 </li>
 <li>
 Train, mentor, and support AP Clerks; establish best practices and documentation standards.
 </li>
 <li>
 Serve as backup for the Accounts Payable Manager, including oversight of daily operations and month-end close.
 </li>
 <li>
 Goods Received/Invoice Received reconciliation.
 </li>
 <li>
 Other duties as assigned
 </li>
 </ul>
 
 
 
 
 
 What do we offer?
 
 
 <ol>
 <li>
 Medical
 </li>
 <li>
 Dental
 </li>
 <li>
 Vision
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 Short term &amp; Long-term disability
 </li>
 <li>
 Accidental death insurance
 </li>
 <li>
 Supplemental life insurance
 </li>
 <li>
 Company paid holidays
 </li>
 <li>
 Flexible Spending Accounts
 </li>
 </ol>
 
 
 
 
 
 Minimum Requirements and Qualifications
 
 
 
 
 
 
 
 A suitable background would be a
 
 solid experience within the following qualifications and experiences:
 
 <ul>
 <li>
 High school diploma or equivalent required.
 </li>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or Business strongly preferred.
 </li>
 <li>
 Minimum five (5) years of progressive Accounts Payable experience in a mid-to-large, multi-entity environment.
 </li>
 <li>
 Preferred experience working in Oracle E-Business Suite (EBS).
 </li>
 <li>
 Proven experience supporting audits, internal controls, and month-end close.
 </li>
 <li>
 Advanced Excel skills (pivot tables, lookups, reconciliations, data validation).
 </li>
 <li>
 Strong ERP proficiency with emphasis on Oracle EBS.
 </li>
 <li>
 Experience with AP automation and payment platforms; Tipalti experience strongly preferred.
 </li>
 <li>
 Strong understanding of AP internal controls, segregation of duties, and compliance requirements.
 </li>
 <li>
 Excellent analytical, organizational, and problem-solving skills.
 </li>
 <li>
 Professional written and verbal communication skills.
 </li>
 </ul>
 
 
 To be successful in this role, we believe that you possess the following skills, competencies &amp; characteristics:
 
 
 <ul>
 <li>
 Overall experience with integrations, implementations, or migrations.
 </li>
 <li>
 Direct involvement in 1099 reporting processes, vendor tax classification, and IRS compliance.
 </li>
 <li>
 Experience in transformation, automation, or shared-services AP environments.
 </li>
 <li>
 Accounting or bookkeeping background with working knowledge of GAAP.
 </li>
 <li>
 Systems mindset and process improvement orientation.
 </li>
 <li>
 Systems mindset and process improvement orientation.
 </li>
 <li>
 High attention to detail with strong ownership and accountability.
 </li>
 <li>
 Ability to operate effectively in a high-volume, deadline-driven environment.
 </li>
 <li>
 Collaborative partner across Finance, IT, Tax, and Operations.
 </li>
 </ul>
 
 
 
 
 
 And of course &ndash; our Core Values
 
 
 
 To thrive and succeed in this role, you understand the importance of our core values &ndash; Together We build our future, We play to win, We embrace change and We walk the talk; these values reflect the heart and soul of Dometic and they define what it takes to work here and how we do things.
 
 
 
 Are you our next star?
 
 Then we would love to see your application.
 
 
 Dometic is passionate about building together an inclusive and equitable working environment, that respects individual strengths, views, and experiences. We believe that diversity enables us to thrive across our differences. Be yourself and join us!
 
 
 Igloo offers equal opportunities for everyone. Equal opportunities mean that all employees shall be treated according to their abilities and qualifications in every employment decision, including but not limited to hiring, advancement, compensation benefits, training, lay-offs and termination. Any form of discrimination or harassment against employees due to personal factors, such as gender, ethnicity, skin color, age, sexual orientation, religion, nationality, disability and pregnancy or employees with family responsibilities is prohibited.
 
 
 All applicants must be at least 18 years old and legally authorized to work in the United States on a permanent basis.
 
 
 Igloo supports and respects the protection of internationally proclaimed human rights. We do not tolerate child labor or any form of modern slavery, including forced, bonded or compulsory labor, physical or psychological punishment or human trafficking.
 
</div>

Sonora Quest Laboratories

<div>Primary City/State:
Phoenix, Arizona
Department Name:
Facility Finance-Ref Lab
Work Shift:
Varied
Job Category:
Finance
POSITION SUMMARY
 
This position is responsible for coordinating daily work flow, facilitating customer service, providing technical assistance and problem resolution for Accounts Payable. Service Excellence is demonstrated by consistently exhibiting the LSA Service Standards in the performance of this job.
CORE FUNCTIONS
 
1. Coordinates accounts payable work flow and ensure efficient operations by utilizing system, department and regulatory policies and procedures; Resolving issues related to missing accounts payable documentation; Clearing invoice discrepancies; Ensuring compliance of IRS Regulatory reporting; determining usage of correct contract brief and /or purchase order.
2. Verifies accuracy and completeness of accounts payable documents by matching invoices to receivers; Confirming costs and quantities; Ensuring completeness of supporting documentation; Validating general account numbers; Verifying existence and validity of contract briefs and/or purchase orders; Verifying authorized signatures on signed invoices.
3. Prepares A/P accrual journal entries during month end close to accrue all expenses and liabilities relating to current month and prior. Provides accounts payable research as requested by departments and System management.
4. Proactively interfaces with vendors, employees and System management to resolve accounts payable exceptions, and reconcile vendor statements.
5. Inputs accounts payable data into computer systems with accuracy and timeliness.
6. Acts as technical resource and liaison to vendors, employees and System management in areas related to accounts payable.
SUPERVISORY RESPONSIBILITIES
DIRECTLY REPORTING
None
MATRIX OR INDIRECT REPORTING
None
TYPE OF SUPERVISORY RESPONSIBILITIES
N/A
SCOPE AND COMPLEXITY
This position must accurately complete a variety of requests within the specific time requirements that satisfy the demands of multiple departments, multiple facilities, multiple vendors and system wide accountabilities. Incumbent must independently reconcile multiple vendors&rsquo; statements of account, process large volumes of invoices, provide daily analysis and resolution for unmatched invoices, and work closely with Materials Management personnel to resolve invoice/P.O. discrepancies, while providing world class customer service to vendors, staff, employees, department heads and administration. Incumbent must be able to identify compliance issues and make independent judgments when appropriate. Position requires highly developed organizational, human relations, written and oral communication, attention to detail and customer service skills. Individual must maintain a calm and professional demeanor at all times, work independently and be able to maintain confidential data.
PHYSICAL DEMANDS/ENVIRONMENT FACTORS
This position requires sitting, standing and some bending. Must be able to perform intermediate mathematical functions. Must be able to effectively communicate with employees, executives, and management. -Multitask situations may result from time constraints associated with daily, weekly and monthly deadlines.
KNOWLEDGE, SKILLS AND ABILITIES
<ul><li>Excellent working knowledge of mathematics and general office procedures.
</li></ul>MINIMUM QUALIFICATIONS
<ul><li>High School Diploma or GED AND two (2) years' experience in Accounts Payable, Materials Management or Finance.
</li><li>Associate degree in Accounting, Finance or related field.
</li><li>Proven computer skills/proficiency to include Window's software such as Word, Excel, Outlook and mainframe and PC based financial applications.
</li></ul>PREFERRED QUALIFICATIONS
<ul><li>Experience in the healthcare industry.
</li><li>Additional related education and/or experience.
</li></ul>DATE APPROVED 11/07/2019 
Our organization supports a drug-free work environment.</div>

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