accounts payable coordinator

Commercial Floor Resources

<div><div>Position Summary:
The Accounts Payable (AP) Coordinator is responsible for managing day-to-day accounts payable functions while supporting office operations and employee engagement initiatives. This role ensures timely and accurate processing of invoices and payments, maintains organized administrative processes, and contributes to a positive and well-managed workplace environment. The AP Coordinator also supports financial operations for an affiliated entity, ensuring consistency and accuracy across organizations.
Responsibilities:
Accounts PayableFinancial Operations<ul><li>
Process and manage accounts payable transactions, including vendor invoices, utilities, insurance, and other recurring expenses
</li><li>Ensure timely and accurate payment processing in accordance with company policies and deadlines
</li><li>Maintain vendor records and ensure proper documentation and coding of all invoices
</li><li>Reconcile invoices, resolve discrepancies, and communicate with vendors as needed
</li><li>Support month-end close processes related to accounts payable
</li><li>Manage accounts payable functions for sister company, Laminin Industries, ensuring accuracy and consistency across entities
</li></ul>Office Management<ul><li>
Oversee general office operations, including ordering and maintaining office supplies
</li><li>Manage building-related needs such as security access and vendor coordination
</li><li>Track, organize, and manage company swag inventory and related transactions
</li><li>Maintain an organized and efficient office environment
</li></ul>Employee EngagementInternal Support<ul><li>
Assist in the creation and distribution of employee communications, including newsletters and internal announcements</li><li>
Develop and format presentations (e.g., PowerPoint) for company meetings and initiatives
</li><li>Support employee engagement activities and events as needed
</li><li>Partner with HR and leadership to enhance overall employee experience</li></ul></div></div>

Accounts Payable Coordinator

Cala Sourcing Solutions LLC

<div>Accounts Payable Coordinator In-Office (Hybrid after 90 Days)
We are partnering with a reputable Miami-based law firm to hire an Accounts Payable Coordinator to support their accounting operations. This is a full-time, onsite position with the opportunity to transition to a hybrid schedule (1 remote day/week) after 90 days.
 Compensation: $28&ndash;$32/hour (DOE)
 Start Date: ASAP 
 Benefits Include:<ul><li>
100% employer-paid health &amp; dental base plans (with dependent contributions)</li><li>
Short- and long-term disability coverage</li><li>
401(k) with company match</li><li>
PTO, paid parking, gym access &amp; more</li></ul>
 Prior law firm experience is a plus, but not required&mdash;candidates with strong AP experience within professional services are encouraged to apply.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Accurately process, code, and input vendor invoices</li><li>
Liaise with vendors to resolve billing discrepancies</li><li>
Prepare and distribute payments (checks, ACH, wire transfers)</li><li>
Monitor and track client-related expenses and firm costs</li><li>
Perform account reconciliations (bank, credit card, vendor)</li><li>
Assist with month-end and year-end close processes</li><li>
Maintain organized financial records for audit readiness and compliance</li><li>
Produce AP aging reports, cash flow reports, and related financial summaries</li><li>
Oversee petty cash and assist with IOLTA trust account postings</li></ul><h3 class="jobSectionHeader">
Qualifications</h3>
✔️ 3&ndash;5 years of Accounts Payable experience (law firm background preferred) 
✔️ Bachelor&rsquo;s degree in Accounting or equivalent hands-on experience 
✔️ Proficiency in Microsoft Excel 
✔️ Highly detail-oriented with the ability to manage high-volume invoicing 
✔️ Strong communication skills with a focus on vendor relations 
✔️ Demonstrated discretion when handling sensitive financial information
#Workwolf</div>

Igloo Products Corp.

<div>
 
 Igloo Products Corp. is an iconic, fast-growing American brand known for its exceptional and durable coolers designed to meet everyday needs. For more than 75 years, Igloo has been a leader in the housewares industry and has evolved into a high-growth lifestyle brand, inspiring outdoor experiences centered around fun, family, and friends.
 
 
 Founded in 1947 as a metalworking shop that brought fresh cold water to Texas workers in the field, and later inventing the Playmate, Igloo has grown into America&rsquo;s most recognizable brand of ice chests. The Igloo story spans more than 75 years of delivering coolness to the world. Today, Igloo has over 90% brand awareness, is #1 in market share in the U.S., and is a pioneer in sustainability within its category through the launch of biodegradable coolers and products made with post-consumer recycled resin and other sustainable materials. Igloo also has a growing direct-to-consumer (DTC) business, allowing us to build direct relationships with our consumers. In 2021, Igloo was acquired by Dometic Brands, creating the opportunity to globally grow both brands together.
 
 
 
 
 
 Built on a legacy of quality and innovation, we are seeking an
 
 Accounts Payable Coordinator
 
 to join our team and support our continued growth.
 
 
 
 
 
 This role is seeking a high-caliber Accounts Payable professional to join our Finance team in a systems-forward, transformation-focused role. This position is ideal for someone who thrives in ERP environments, understands AP controls and compliance, and enjoys improving processes through automation and integration. Experience with Oracle EBS and exposure to Tipalti or similar payment platforms is highly valued.
 
 
 
 
 
 Responsible for ensuring accurate, timely, and compliant vendor invoice entry and payments while serving as a key driver of automation, system optimization, and process transformation. Experience in Oracle E-Business Suite (EBS), AP controls, vendor master governance, and payment platforms is preferred. The position serves as a strategic partner to Finance, Tax, IT, and Procurement, and as a trusted backup to the Accounts Payable Manager.
 
 
 
 
 
 
 Essential Job Duties and Responsibilities:
 
 
 <ul>
 <li>
 Execute end-to-end AP processing using Oracle EBS, including invoice entry, two-way and three-way matching, holds management, accrual support, and payment execution.
 </li>
 <li>
 Support and optimize AP automation workflows, including Oracle EBS and Tipalti payment integrations (ACH, wire, check, P-card).
 </li>
 <li>
 Maintain strict internal controls over invoice approval, vendor master data, payment processing, and segregation of duties.
 </li>
 <li>
 Review invoices for proper sales and use tax treatment, partner with Tax and external advisors on compliance and audit readiness.
 </li>
 <li>
 Maintain and govern vendor master data, including W-9 validation, EIN matching, entity classification, and 1099-reportable payment indicators.
 </li>
 <li>
 Serve as a subject-matter expert for 1099 compliance, supporting data accuracy, vendor classification, and year-end reporting readiness.
 </li>
 <li>
 Partner cross-functionally with IT, Finance, Procurement, and external vendors during system enhancements, testing (UAT), and integrations.
 </li>
 <li>
 Identify and implement process improvements that reduce manual effort, improve cycle times, and strengthen audit trails.
 </li>
 <li>
 Manage invoice exceptions, escalations, and supplier inquiries with a customer-service mindset.
 </li>
 <li>
 Support month-end close activities, including accrual identification, reconciliations, and reporting.
 </li>
 <li>
 Assist with internal and external audits, including financial statement audits, sales and use tax audits, and 1099 audits.
 </li>
 <li>
 Train, mentor, and support AP Clerks; establish best practices and documentation standards.
 </li>
 <li>
 Serve as backup for the Accounts Payable Manager, including oversight of daily operations and month-end close.
 </li>
 <li>
 Goods Received/Invoice Received reconciliation.
 </li>
 <li>
 Other duties as assigned
 </li>
 </ul>
 
 
 
 
 
 What do we offer?
 
 
 <ol>
 <li>
 Medical
 </li>
 <li>
 Dental
 </li>
 <li>
 Vision
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 Short term &amp; Long-term disability
 </li>
 <li>
 Accidental death insurance
 </li>
 <li>
 Supplemental life insurance
 </li>
 <li>
 Company paid holidays
 </li>
 <li>
 Flexible Spending Accounts
 </li>
 </ol>
 
 
 
 
 
 Minimum Requirements and Qualifications
 
 
 
 
 
 
 
 A suitable background would be a
 
 solid experience within the following qualifications and experiences:
 
 <ul>
 <li>
 High school diploma or equivalent required.
 </li>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or Business strongly preferred.
 </li>
 <li>
 Minimum five (5) years of progressive Accounts Payable experience in a mid-to-large, multi-entity environment.
 </li>
 <li>
 Preferred experience working in Oracle E-Business Suite (EBS).
 </li>
 <li>
 Proven experience supporting audits, internal controls, and month-end close.
 </li>
 <li>
 Advanced Excel skills (pivot tables, lookups, reconciliations, data validation).
 </li>
 <li>
 Strong ERP proficiency with emphasis on Oracle EBS.
 </li>
 <li>
 Experience with AP automation and payment platforms; Tipalti experience strongly preferred.
 </li>
 <li>
 Strong understanding of AP internal controls, segregation of duties, and compliance requirements.
 </li>
 <li>
 Excellent analytical, organizational, and problem-solving skills.
 </li>
 <li>
 Professional written and verbal communication skills.
 </li>
 </ul>
 
 
 To be successful in this role, we believe that you possess the following skills, competencies &amp; characteristics:
 
 
 <ul>
 <li>
 Overall experience with integrations, implementations, or migrations.
 </li>
 <li>
 Direct involvement in 1099 reporting processes, vendor tax classification, and IRS compliance.
 </li>
 <li>
 Experience in transformation, automation, or shared-services AP environments.
 </li>
 <li>
 Accounting or bookkeeping background with working knowledge of GAAP.
 </li>
 <li>
 Systems mindset and process improvement orientation.
 </li>
 <li>
 Systems mindset and process improvement orientation.
 </li>
 <li>
 High attention to detail with strong ownership and accountability.
 </li>
 <li>
 Ability to operate effectively in a high-volume, deadline-driven environment.
 </li>
 <li>
 Collaborative partner across Finance, IT, Tax, and Operations.
 </li>
 </ul>
 
 
 
 
 
 And of course &ndash; our Core Values
 
 
 
 To thrive and succeed in this role, you understand the importance of our core values &ndash; Together We build our future, We play to win, We embrace change and We walk the talk; these values reflect the heart and soul of Dometic and they define what it takes to work here and how we do things.
 
 
 
 Are you our next star?
 
 Then we would love to see your application.
 
 
 Dometic is passionate about building together an inclusive and equitable working environment, that respects individual strengths, views, and experiences. We believe that diversity enables us to thrive across our differences. Be yourself and join us!
 
 
 Igloo offers equal opportunities for everyone. Equal opportunities mean that all employees shall be treated according to their abilities and qualifications in every employment decision, including but not limited to hiring, advancement, compensation benefits, training, lay-offs and termination. Any form of discrimination or harassment against employees due to personal factors, such as gender, ethnicity, skin color, age, sexual orientation, religion, nationality, disability and pregnancy or employees with family responsibilities is prohibited.
 
 
 All applicants must be at least 18 years old and legally authorized to work in the United States on a permanent basis.
 
 
 Igloo supports and respects the protection of internationally proclaimed human rights. We do not tolerate child labor or any form of modern slavery, including forced, bonded or compulsory labor, physical or psychological punishment or human trafficking.
 
</div>

Premier Infusion and Healthcare Services, Inc.

Come Join the Premier Infusion &amp; Healthcare Family! At Premier we offer employees stability and opportunities for advancement. Our commitment to our core values of Compassion, Integrity, Respect and Excellence in People applies to our employees, our customers, and the communities we serve. This is a rewarding place to work!Premier Infusion and Healthcare Services is a preferred post-acute care partner for hospitals, physicians and families in Southern CA. Our rapidly growing home health and infusion services deliver high-quality, cost-effective care that empowers patients to manage their health at home. Customers choose Premier Infusion and Healthcare Services because we are united by a single, shared purpose: We are committed to bettering the quality of life for our patients. This is not only our stated mission but is what truly drives us each and every day. We believe that our greatest competitive advantage, our greatest asset are our employees, our Premier Family in and out of the office sets Premier apart.PREMIER BENEFITS - For FULL TIME Employees:● Competitive Pay● 401K Matching Plan - Up to 4%● Quarterly Bonus Opportunities● Medical, Dental &amp; Vision Insurance● Employer Paid Life Insurance● Short Term / Long Term Disability Insurance● Paid Vacation Time Off● Paid Holidays● Referral Incentives● Employee Assistance Programs● Employee Discounts● Fun Company EventsJob Description: The AP Specialist is responsible for full-cycle accounts payable, vendor and bank reconciliations support, nursing contractor payables, and sales commission support. This role requires strong attention to detail, solid accounting knowledge, and advanced Excel skills to ensure accurate and timely financial processing. Reports directly to Accounting Manager.Reporting Relationship:Accounting ManagerScope of Supervision:NoneResponsibilities:1. Process invoices and ensure proper GL coding2. Prepare and process check runs, ACH, and wire payments3. Reconcile vendor statements and resolve discrepancies4. Perform monthly bank reconciliations (Support)5. Process and maintain nursing contractor payables6. Calculate, validate, and reconcile sales commissions using advanced Excel7. Assist with month-end close and provide backup accounting support8. Participates in surveys conducted by authorized inspection agencies.9. Participate in the Performance Improvement program as requested by the Performance Improvement Coordinator.10. Participate in agency committee when requested.11. Participate in in-service education programs provided by the agency.12. Report any misconduct, suspicious or unethical activities to the Compliance Officer.13. Perform other duties as assigned by supervisor.Minimum Qualifications:1. Strong communication skills and the ability to build positive relationships with vendors and internal teams.2. A proactive, problem-solving mindset and the ability to work independently in a fast-paced environment.3. Strong analytical and numerical skills.4. The ability to ensure accuracy in all financial transactions and documents.5. Ability to handle sensitive, confidential information.Position Qualifications:1. High School Diploma or equivalent2. 3+ years of AP or general accounting experience3. Advanced Excel skills required (pivot tables, XLOOKUP/VLOOKUP, SUMIFS, complex formulas)4. Experience with sales commission calculations preferred5. Strong reconciliation skills and high attention to detail6. Ability to manage multiple deadlines and handle confidential informationPay: $23.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What Excel functions are you experienced with? </li><li>What is your desired compensation per hour?</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Accounting: 3 years (Required)</li></ul>Work Location: In person

Ledgent

<div>
 <ul>
 <li>
 Manage end‑to‑end accounts payable, including invoice processing, approvals, GL coding, weekly payments, vendor records, and AP reconciliations.
 </li>
 <li>
 Oversee purchasing and credit card activity, prepare monthly reconciliations, and ensure compliance with policies and internal controls.
 </li>
 <li>
 Support month‑end close, AP aging review, audit requests, and annual 1099 filings while resolving vendor inquiries professionally.
 </li>
 <li>
 Maintain process documentation and assist with departmental projects and fiscal support as needed.
 </li>
 </ul>
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
</div>

imperial cleaning

<div>Overview
Imperial Cleaning is one of the largest independently owned cleaning companies in the nation, providing professional cleaning services to Retail, Offices, Medical Facilities, Schools, Commercial Buildings, Financial Institutions, Municipalities, and more for over 30 years. Now over 1,000 employees strong, and with consistent double-digit sales growth year over year, Imperial Cleaning is well-positioned to continue its growth. 
A central pillar of our success is effective and frequent communication with our customers to ensure that we meet their needs and achieve the highest level of customer satisfaction. We take great pride in our work and respond with a sense of urgency to resolve any issue that may arise. Our strong commitment to service excellence has enabled us to become an elite service provider for the retail luxury brand sector and we have the highest customer retention rate in our industry, over 4x the industry average. 
Should you come to work at Imperial, you will find that we encourage input and creativity from employees at every level within our organization to improve and move our business forward. We welcome new employees to our growing family and team. When you join Imperial Cleaning you become part of a great family culture. At Imperial, we know that our people are our greatest asset and we take great care to find highly qualified candidates that share our commitment to growth and excellence. 
Imperial Cleaning is an equal opportunity employer. We offer competitive compensation packages and a variety of benefits that provide our staff with a safe, respectful, and professional working environment. Our location: 151 Dixon Ave, Amityville is an upscale, professional building just off the 110 corridor - walking distance from the train station and town. 
ESSENTIAL FUNCTIONS Operate computers programmed with accounting software to record, store, and analyze information. Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Classify, record, and summarize numerical and financial data to compile and keep financial records. Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists. Maintain accounts payable spreadsheets and databases, using specialized accounting software whereapplicable. Prepare and issue payments to vendors, suppliers, and outside employees. Place and manage all supply purchase orders Compare product deliveries with issued purchase orders and contact vendors when there arediscrepancies. Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, andprincipal. Receive and review all invoices, including verification of invoice amounts using budgets, work tickets, andpurchase orders. Code and enter all invoices into ERP system. Accrue invoices not received by month end closing, contact vendors for missing invoices. Establish relationships with vendors, ensuring all are in compliance with insurance requirements. Reconcile vendor accounts to ensure payments are up to date. Monitor, research, and resolve AP discrepancies. Review and reconcile records of bank transactions. Process payment of traffic tickets online and/or forward disputes to in house attorney. Compile statistical, financial, accounting, or auditing reports and tables pertaining to accounts payable. Perform general office duties, such as filing, answering telephones, and handling routine correspondence. Process checks for mailing. Maintain master file for vendors and inventory. Comply with federal, state, and company policies, procedures, and regulations 
Key Requirements:<ul><li>Detail-oriented and strong communication skills (email, phone).</li><li>Results-oriented: the ability to resolve challenges and emergencies at a moments notice.</li><li>Multi task-oriented: The ability to handle multiple projects at a time.</li><li>Customer-focused with a can-do approach to problem-solving.</li><li>Knowledge of administrative and clerical procedures.</li><li>Knowledge of computers and relevant software applications.</li></ul></div>

Mcbride Orthopedic Hospital

DEFINITION: Responsible for all aspects of Accounts Payable including, receiving invoices for payment and verifying all supporting documentation, entering of invoices into accounts payable system, payment of invoices according to due date, and maintaining electronic filing system. MINIMUM QUALIFICATIONS: High school diploma or general education degree (GED) and six months to one year of related experience and/or training. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to deal with problems involving a few concrete variables in standardized situations. Knowledge of Accounting software; Spreadsheet software and Word Processing software. PREFERRED QUALIFICATION: Prior experience of accounts payable experience in a healthcare setting.

ACCOUNTS PAYABLE COORDINATOR (Work Day Option; 8 or 10 hours Days (4 - 5 Days Week)

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