accounts payable payroll coordinator

Kingfisher Air Services

Kingfisher Air Services is a DHL feeder cargo carrier throughout the Caribbean Islands and South America for more than 30 years. We are currently seeking a Junior Accountant to support the Finance Department in San Juan, Puerto Rico and Trinidad &amp; Tobago.We are looking for an ambitious Accounts Payable Coordinator to provide support to the financial department by managing daily accounting tasks. You will be part of a team of professionals working to maintain order and transparency for the company. The ideal candidate will be well-versed in accounting principles and able to work comfortably with numbers and attention to detail.ResponsibilitiesResponsible for working with invoices, interacting with other departments and vendors.<ul><li>Process 3-way P.O. matching invoices, expense (non-PO) invoices and debit/credit memos</li><li>Prioritize weekly payment batches to take full advantage of terms and discounts.</li><li>Maintain good relationships with Buyers, Approvers and Vendors, responding timely to inquiries.</li><li>Reconcile vendor statements, research, and correct discrepancies.</li><li>Assist in month end closing, including general ledger account reconciliations.</li><li>Maintain files and documentation thoroughly and accurately, in accordance with company policy.</li><li>Responsible for the accurate maintenance and filing of all accounts payable documents.</li><li>Any other task assigned by management.</li></ul>Requirements:<ul><li>2 years of experience in accounts payable</li><li>Fully Bilingual</li><li>Excellent organizing abilities and great attention to details</li><li>Good with numbers and figures and an analytical acumen</li><li>Good understanding of accounting and financial reporting principles and practices</li><li>Excellent knowledge of MS Office and familiarity with relevant computer software (Sage).</li><li>BS/BC in accounting, finance, or relevant field'</li></ul>Typical end time:<ul><li>5PM</li></ul>Typical start time:<ul><li>8AM</li></ul>Work Remotely<ul><li>No</li></ul>Benefits:<ul><li>Health insurance</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Accounting: 2 years (Preferred)</li><li>Accounts Payable: 1 year (Preferred)</li></ul>Work Location: In person

Accounts Payable Coordinator

Falck

<div>** TEMP TO HIRE **

This position requires you to come into the office in Orange, CA Monday through Friday. Please apply for immediate consideration. *

Falck is a is a global emergency medical services provider originating from Denmark that services 3 states in the US including: California, Colorado and Texas. Falck has been operating in the US since 2010 and is one of the largest private providers of emergency medical services in the country today. Our BLS and ALS services impact not only the lives of our patients, but their families and communities.

Click on the below link for a short video about what it means to join Falck!

https://vimeo.com/705480748

Position Summary:

Provides support to the PTP (Purchase to Pay) department and the Executive staff by coordinating the data entry and payment processing, filing and transaction research support for the RTR (Record to Report) staff and other business stakeholders. Reports to the PTP manager.

Compensation: Starting at $24.00 per hour. 


 What We Offer:
<ul><li> Full-Time Benefits (Medical, Dental, Vision, Life)</li></ul>
<ul><li> 401(k) with company match</li></ul>
<ul><li> Training and Career Development</li></ul>
<ul><li> Paid Time-Off</li></ul> 


Essential Functions:

The PTP Coordinator may be assigned one or more duties. These duties may include, but are not limited to, the following:
<ul><li> Support overall PTP operation offshore &amp; onshore with proper guidance and training to ensure correct coding of invoices</li></ul>
<ul><li> Establish overview of entire PTP flow to ensure control and assist in processing backlogs from Vendors, Reviewers/Approvers and business operation</li></ul>
<ul><li> Coordinate the monthly review of all AP credits to ensure timely application to current checks or to secure check refunds if necessary</li></ul>
<ul><li> Coordinate the review, approval and processing of minimum of weekly check runs</li></ul>
<ul><li> Ensure payment on time</li></ul>
<ul><li> Clear and post all AP transactions to ensure timely financial reporting per department closing schedules in NAV</li></ul>
<ul><li> Sort and distribute company mail and overnight deliveries timely on a daily basis</li></ul>
<ul><li>Ensure proper documentation for all manual payment process according to four-eye principal</li></ul>
<ul><li> Provide research and/or scanning support for internal and annual audit requests</li></ul>
<ul><li> Provide research and scanning support to RTR (Record to Report) department during month-end and year-end closing process</li></ul>
<ul><li> Maintain accurate files for all repetitive weekly or monthly payments including rents, utilities, and other contract services</li></ul>
<ul><li> Maintain W-9 records for all 1099 eligible vendors</li></ul>
<ul><li> Establishing and maintaining relationships with new and existing vendors</li></ul>
<ul><li> Periodic review of current active vendor file to ensure proper accounting and set-up of 1099 vendors</li></ul>
<ul><li> Process annual 1099 forms in a timely manner</li></ul>
<ul><li> Answer and direct phone calls in a professional manner</li></ul>
<ul><li> Write and distribute email, correspondence memos, letters, faxes, and forms</li></ul>
<ul><li> Submit and reconcile expense reports</li></ul>
<ul><li> Provide general support to visitors and act as the point of contact for internal and external clients as needed</li></ul>
<ul><li> Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>
<ul><li> Reconcile payment data as needed</li></ul>
<ul><li> Good collaboration with offshore team and provide support as needed</li></ul>
<ul><li> Must be flexible in working on projects in collaboration with other department to support business functions</li></ul>
<ul><li> Other job duties and special projects as assigned by the PTP Manager</li></ul>
<ul><li> This position could require traveling domestically and internationally (India, Latam, Europe)</li></ul> 


Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The individual in this position must possess the following qualifications:
<ul><li> May not be concurrently employed by any other ambulance service or any other entity which could pose a conflict of interest</li></ul>
<ul><li> Proficient with Microsoft Office</li></ul>
<ul><li> Good organizational skills, ability to prioritize tasks and able to meet deadlines</li></ul>
<ul><li> Accurate and precise math skills</li></ul>
<ul><li> Willingness to follow procedures, be a team player, and work well under pressure</li></ul>
<ul><li> Ability to take challenges and make decision under pressure</li></ul>
<ul><li> Curiosity to learn and adapt to changes in fast paced environment</li></ul>

Education Requirements:

The individual in this position must possess the following education requirements:
<ul><li> High School Diploma or equivalent.</li></ul>
<ul><li> Three years of Accounts Payable or Accounting department experience, preferred.</li></ul> 


Falck is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, disability, sexual orientation, genetic information, veteran status or any other characteristic protected by state or federal law.

This job description is a summary of duties, it is by no means an all-inclusive list but is merely a broad guide of expected duties.</div>

RED HOSPITALITY & LEISURE KEY WEST

<div>We are seeking a Corporate Payroll and Accounts Payable Accountant to oversee payroll processing and accounts payable administration for our multi-geography operations. This role requires a highly organized and detail-oriented individual with excellent communication skills to ensure timely and accurate payroll and AP functions. The successful candidate will thrive in a fast-paced environment and contribute to the efficiency and accuracy of our financial operations.
Key Responsibilities:
Payroll Administration:<ul><li>
Manage and process semi-monthly payroll for employees across multiple geographies, ensuring compliance with applicable labor laws and company policies.</li><li>
Coordinate with HR to maintain accurate employee records, including tax forms, direct deposit details, and benefits deductions.</li><li>
Ensure proper and timely coding of payroll transactions, including allocations of shared service employees.
</li><li>Reconcile payroll-related accounts, resolve discrepancies, and prepare payroll reports for management.</li></ul>
Accounts Payable Administration:<ul><li>
Oversee the full accounts payable process, from invoice receipt and coding to payment processing and vendor communication.</li><li>
Review, verify, and process vendor invoices in a timely manner, ensuring accuracy and compliance with company policies.</li><li>
Prepare weekly payment requests and payment runs to ensure timely disbursements.</li><li>
Reconcile vendor statements and resolve any payment discrepancies.</li></ul>
General Responsibilities:<ul><li>
Maintain accurate financial records and documentation for payroll and accounts payable functions.</li><li>
Collaborate with internal teams, including HR, operations, and finance, to ensure smooth payroll and AP processes.</li><li>
Assist with month-end close processes, including reconciliations of payroll and AP accounts.</li><li>
Provide ad hoc financial reports and analysis as requested by the Accounting Manager or senior leadership.</li></ul><ul><li>
Bachelor&rsquo;s degree in Accounting, Finance, or related field preferred.</li><li>
Minimum of 3 years of relevant experience in payroll and accounts payable, preferably in a multi-location company.</li><li>
Proficiency in accounting software and payroll systems (experience with Sage Intacct, Paycom, ADP or similar systems is a plus).</li><li>
Strong organizational skills and attention to detail, with the ability to manage multiple priorities.</li><li>
Excellent communication and interpersonal skills to interact effectively with internal teams and external vendors.</li><li>
Knowledge of payroll regulations and AP best practices.</li></ul>
Work Environment: 
This position is based in our Miami office and requires in-office presence at least 4 days per week to foster collaboration and efficiency.</div>

Corporate Payroll and Accounts Payable Specialist

United Salad Co.

<div>Location: Portland, OR - In Office - Not a Remote Position
FT/PT Status: Full Time
Salary: $70,000 - $80,000 annually - Depending on experience
Benefits: Medical, Dental, PTO and 401(k) 
United Salad Co. is one of the area&rsquo;s largest distributors of fresh produce and other grocery and foodservice products across the Pacific Northwest region. Family owned and in business for over 80 years, their state-of-the-art operation distributes produce to national and independent grocers, restaurants, schools, and other institutions from local farmers, and from growers across the globe.
United Salad Co. is seeking a highly skilled and experienced Retail Pricing &amp; Sales Analyst to take ownership of pricing strategy and sales analytics across our retail grocery customer base. This position will play a central role in shaping the future of our sales organization by replacing ad-hoc, rep-level pricing decisions with a structured, insight-driven approach.
Main Responsibilities
<ul><li>Develop and maintain pricing models to ensure competitive, profitable, and consistent pricing across all retail accounts</li>
<li>Analyze sales data to identify margin improvement opportunities, unit growth potential, and item penetration trends</li>
<li>Collaborate closely with Sales and Procurement leadership to align pricing with sourcing realities and strategic priorities</li>
<li>Serve as the go-to expert on sales performance trends, customer-specific pricing behavior, and overall retail pricing strategy</li>
<li>Work directly with sales reps to support execution of pricing strategies and coach them through pricing-related change management</li>
<li>Drive adoption of tools and reports that enable smarter decision-making and reduce administrative burden on the sales team</li>
<li>Track competitive pricing trends in the market and provide proactive recommendations</li>
<li>Support leadership with ad hoc reporting and long-term forecasting projects</li>
<li>Other duties as assigned</li>
</ul>Experience &amp; Qualifications
<ul><li>Bachelor&rsquo;s degree in Business, Finance, Economics, or related field</li>
<li>Minimum 5 years of experience in a pricing, sales analytics, or related role, ideally within the retail grocery industry</li>
<li>Advanced proficiency in Excel, with strong understanding of intricate formulas, pivot tables, and data visualization</li>
<li>Experience with data analysis tools such as Power BI, Tableau, or SQL a plus</li>
<li>Strong interpersonal and communication skills &mdash; able to translate complex data into actionable insights for non-technical audiences</li>
<li>Comfortable working cross-functionally and directly with field sales reps and senior leadership</li>
<li>Highly organized, detail-oriented, and self-motivated</li>
</ul><ul><li>All job offers are contingent upon passing a criminal background check and drug screen</li></ul></div>

Retail Pricing & Sales Analyst

Professional Search Group - OC

<div>
 
 
 Professional Search Group (PSG)
 
 is seeking a highly motivated and detail-oriented
 
 Accounts Payable Specialist
 
 to join our client's finance team. In this dynamic role, the
 
 Accounts Payable Specialist
 
 will be responsible for managing the company&rsquo;s outgoing payments, ensuring accuracy and compliance with financial policies and regulations. The
 
 Accounts Payable Specialist
 
 expertise will help streamline our accounts payable processes, support financial reporting, and maintain strong vendor relationships. This
 
 Accounts Payable Specialist
 
 position offers an exciting opportunity to contribute to a fast-paced organization committed to excellence in financial management and operational efficiency.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Process 70&ndash;100 invoices daily in a multi-step accounts payable workflow, including receipt, routing for purchase order (PO) matching, data entry, verification, approvals, and payment processing.
 </li>
 <li>
 Perform account reconciliations and resolve discrepancies related to accounts payable transactions.
 </li>
 <li>
 Prepare and review journal entries related to accounts payable activities, maintaining accuracy in the general ledger.
 </li>
 <li>
 Ensure compliance with GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley Act) requirements during all financial processes.
 </li>
 <li>
 Manage vendor setup, maintenance, and communication within HRIS systems like UltiPro or ADP, ensuring accurate data entry and record keeping.
 </li>
 <li>
 Assist with month-end closing procedures by reconciling accounts receivable and payable, supporting audit requests, and preparing detailed reports.
 </li>
 <li>
 Collaborate with cross-functional teams including human resources, payroll management, and corporate accounting to ensure seamless financial operations.
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proven experience in accounts payable processing within a corporate or public accounting environment.
 </li>
 <li>
 Strong understanding of accounting concepts such as debits &amp; credits, double entry bookkeeping, and general ledger reconciliation.
 </li>
 <li>
 Proficiency with accounting software including Workday, QuickBooks, Sage, PeopleSoft, Ceridian, or similar platforms.
 </li>
 <li>
 Familiarity with financial concepts such as analysis skills, journal entries, account reconciliation, and data entry accuracy.
 </li>
 <li>
 Knowledge of payroll management systems like Kronos or UltiPro is a plus.
 </li>
 <li>
 Experience working with compliance standards such as SOX and GAAP is highly desirable.
 </li>
 <li>
 Excellent organizational skills with attention to detail; ability to perform 10-key typing efficiently.
 </li>
 <li>
 Bachelor&rsquo;s degree is required, preferably in Finance or Accounting
 </li>
 <li>
 Strong communication skills to collaborate effectively across departments including human resources and governmental agencies if needed
 
 .
 
 </li>
 </ul>
 
 
 
 
 
 Apply for this amazing opportunity today!
 
 
 
 Donovan Aranda
 
 
 Division Manager
 
 
 donovan.aranda@us-psg.com
 
</div>

Accounts Payable Specialist

Coldwell Banker Crown Realtors

About the RoleWe are launching a growing accounting and bookkeeping agency designed to serve small business owners with dependable, accurate, and timely financial support. We are seeking a detail-oriented, self-driven Client Accounting Specialist to become one of the first key hires on our team.This role will support multiple small business clients by managing core bookkeeping and accounting functions, including accounts payable, accounts receivable, payroll support, bank and credit card reconciliations, journal entries, and monthly financial reporting.The ideal candidate is organized, trustworthy, comfortable learning new systems, and able to work independently while also communicating clearly with business owners, internal leadership, and outside accounting or tax professionals.Key ResponsibilitiesBookkeeping &amp; Financial Records<ul><li>Maintain accurate and up-to-date financial records for multiple client accounts.</li><li>Record and categorize daily transactions, including income, expenses, transfers, deposits, and payments.</li><li>Prepare and post journal entries as needed.</li><li>Maintain organized digital records, supporting documentation, and accounting files.</li></ul>Accounts Payable<ul><li>Enter, code, and process vendor bills.</li><li>Help manage approval workflows and payment schedules.</li><li>Reconcile vendor statements and follow up on discrepancies.</li><li>Maintain accurate vendor records and documentation.</li></ul>Accounts Receivable<ul><li>Prepare and send customer invoices.</li><li>Record customer payments and deposits.</li><li>Monitor outstanding receivables and assist with follow-up on past-due accounts.</li><li>Reconcile customer accounts and resolve payment discrepancies.</li></ul>Payroll Support<ul><li>Process or assist with payroll for multiple client accounts.</li><li>Ensure payroll data is accurate, including hours, wages, deductions, reimbursements, and employee changes.</li><li>Submit or coordinate required payroll documentation and reports.</li><li>Work with payroll platforms and outside providers as needed.</li></ul>Reconciliations &amp; Month-End Close<ul><li>Reconcile bank accounts, credit cards, loan accounts, and other balance sheet accounts.</li><li>Review transaction activity for accuracy and proper classification.</li><li>Identify and resolve discrepancies in a timely manner.</li><li>Assist with monthly close processes and preparation of client reporting packages.</li><li>Month-end close commonly includes reviewing transactions, reconciling accounts, preparing entries, and producing financial statements or reports.</li></ul>Financial Reporting<ul><li>Prepare basic financial reports, including profit and loss statements, balance sheets, cash flow summaries, and other client-specific reports.</li><li>Run and review accounting system reports to ensure financial data is complete and accurate.</li><li>Help clients and internal leadership understand financial information in a clear, practical way.</li></ul>Client &amp; Team Communication<ul><li>Communicate professionally with clients regarding missing information, transaction questions, payroll needs, invoices, and reporting.</li><li>Coordinate with client tax preparers, CPAs, payroll providers, banks, and software vendors when needed.</li><li>Help build repeatable systems, checklists, and workflows as the agency grows.</li></ul>Qualifications<ul><li>Associate degree in Accounting, Bookkeeping, Business, Finance, or a related field preferred.</li><li>Equivalent hands-on bookkeeping or accounting experience will be considered.</li><li>Prior experience with accounts payable, accounts receivable, payroll, reconciliations, and financial reporting required.</li><li>Experience supporting multiple companies, departments, entities, or clients is strongly preferred.</li><li>Comfortable learning and working in multiple accounting platforms.</li><li>QuickBooks Online experience strongly preferred.</li><li>Experience with payroll systems, bill pay platforms, spreadsheets, and cloud-based document systems preferred.</li></ul>Skills &amp; Strengths<ul><li>Excellent attention to detail.</li><li>Strong organizational and time management skills.</li><li>Ability to manage multiple client accounts and deadlines.</li><li>Strong analytical and problem-solving ability.</li><li>Comfortable working independently with limited supervision.</li><li>Clear written and verbal communication skills.</li><li>High level of confidentiality and professionalism.</li><li>Flexible, adaptable, and willing to help build systems as the company grows.</li><li>Able to identify errors, ask good questions, and resolve issues proactively.</li></ul>Ideal CandidateThe right person for this role enjoys bringing order to financial information. They are not just entering numbers; they understand that accurate bookkeeping helps small business owners make better decisions.They are comfortable working in a growing business where processes may still be developing. They can follow systems, but they can also help improve them. They are dependable, curious, and take pride in doing the details correctly.Compensation &amp; Schedule<ul><li>Part-time position (option to grow to full time).</li><li>Compensation based on experience.</li><li>Potential for growth as the agency expands.</li><li>Hybrid or remote flexibility may be considered depending on experience, systems, and client needs.</li></ul>Pay: $22.00 - $25.00 per hourBenefits:<ul><li>401(k) matching</li><li>Paid sick time</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in Alexandria, MN 56308

Client Accounting Specialist

Dickson County Equipment

Overview We are seeking a dependable and detail-oriented Administrative Assistant to join our team. This position will be responsible for supporting daily office operations with a focus on accounts payable, payroll processing, and administrative duties. The ideal candidate is organized, trustworthy, and able to manage multiple tasks in a fast-paced environment.Duties<ul><li>Process accounts payable invoices and maintain accurate records</li><li>Assist with payroll processing and employee timekeeping records</li><li>Answer phones, greet visitors, and assist customers as needed</li><li>Proficiency in computer literacy, phone systems, and excellent phone etiquette</li><li>Knowledge of bookkeeping experience is a plus</li><li>Management skills with the ability to prioritize tasks efficiently</li><li>Support management with various clerical and administrative duties</li><li>Maintain confidentiality of financial and employee information</li></ul>Pay: From $25.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li></ul>Work Location: In person

Administrative Assistant

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3753 accounts payable payroll coordinator jobs Near Me

Accounts Payable Coordinator

Accounts Payable Coordinator

Corporate Payroll and Accounts Payable Specialist

Retail Pricing & Sales Analyst

Accounts Payable Specialist

Client Accounting Specialist

Administrative Assistant