accounts receivable administrator

Overview We are seeking a detail-oriented and proactive Accounts Receivable (AR) Administrator to join our dynamic finance team. In this vital role, you will manage the full cycle of accounts receivable processes, ensuring timely collection of payments, accurate record-keeping, and compliance with financial standards. Your expertise will help maintain healthy cash flow and support the organization&rsquo;s financial health. This position offers an exciting opportunity for individuals passionate about accounting, customer service, and financial analysis to make a meaningful impact within a collaborative environment.Responsibilities<ul><li>Prepare monthly progress billings for all projects using AIA G702 and G703 form.</li><li>Review contracts, change orders, and schedules of values to ensure proper billing allocation.</li><li>Coordinate with project managers to verify percentage of completion and project milestone.</li><li>Monitor retainage, lien releases, and required compliance documents (e.g., insurance, certified payroll if applicable).</li><li>Communicate with general contractors regarding billing issues, approvals, and payment schedule.</li><li>Track and follow up on outstanding accounts receivable.</li><li>Maintain accurate documentation for all billings, change orders, and supporting backup.</li><li>Ensure all billing practices follow industry standards and project-specific requirements.</li></ul>Skills<ul><li>Proficient in Microsoft Excel and construction billing/accounting systems (e.g., Sage 300, Foundation, Viewpoint, QuickBooks for Contractors)</li><li>Highly organized, with the ability to manage multiple projects and deadlines</li><li>Strong attention to detail and accuracy in financial reporting</li><li>Excellent communication skills to interface with internal teams and external clients</li><li>Understanding of retainage, lien waivers, and compliance documents relevant to specific projects</li><li>Experience with accounts receivable functions including invoice processing, collections, and account reconciliation.</li><li>Excellent analysis skills combined with attention to detail for accurate account analysis and journal entries.</li><li>Exceptional phone etiquette combined with customer service skills for professional communication with clients or vendors.</li><li>Basic knowledge of financial software such as Financial Services tools or analysis platforms enhances efficiency in this role. Join us as an AR Administrator if you&rsquo;re eager to leverage your accounting expertise in a fast-paced environment that values precision, collaboration, and continuous improvement!</li></ul>Pay: $55,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Language:<ul><li>English (Preferred)</li></ul>Ability to Commute:<ul><li>Congers, NY 10920 (Preferred)</li></ul>Ability to Relocate:<ul><li>Congers, NY 10920: Relocate before starting work (Preferred)</li></ul>Work Location: In person

AR Administrator

SimplySolved

We are seeking a highly organized and detail-oriented Administrator &amp; Accounts Receivable Specialist to support daily business operations and manage the company&rsquo;s receivables function.This role combines administrative coordination with financial discipline, ensuring smooth office operations, accurate invoicing, timely collections, and strong client communication.Key Responsibilities1. Accounts Receivable &amp; Finance Support<ul><li>Raise and issue client invoices in line with contracts and engagement terms</li><li>Monitor accounts receivable aging and follow up on overdue balances</li><li>Manage collections process, including client reminders and payment tracking</li><li>Reconcile customer accounts and resolve discrepancies</li><li>Record receipts and allocate payments accurately in the accounting system (e.g., Zoho Books)</li><li>Prepare AR reports, aging summaries, and weekly collection dashboards</li><li>Support finance team with:</li><li>Bank reconciliations</li><li>VAT-related documentation (where applicable)</li><li>Audit support and document retrieval</li></ul>2. Administrative &amp; Office Management<ul><li>Manage day-to-day office operations and administrative tasks</li><li>Coordinate document filing, records management, and compliance documentation</li><li>Handle client onboarding documentation and maintain organized records</li><li>Support contract administration and engagement documentation</li><li>Manage correspondence (emails, letters, courier handling)</li><li>Assist with meeting scheduling, calendar coordination, and internal communications</li><li>Liaise with vendors and service providers for office requirements</li></ul>3. Client Coordination &amp; Support<ul><li>Act as a point of contact for billing-related queries</li><li>Maintain professional communication with clients regarding invoices and payments</li><li>Assist with client data management in CRM systems</li><li>Ensure high levels of client service and responsiveness</li></ul>4. Process &amp; Compliance<ul><li>Maintain proper financial documentation and audit trail</li><li>Ensure compliance with internal controls and company policies</li><li>Support implementation of process improvements in billing and admin workflows</li><li>Assist in maintaining AML/KYC documentation records (if applicable)</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field</li><li>2&ndash;4 years of experience in:</li><li>Accounts receivable / billing</li><li>Administrative or office coordination roles</li><li>Experience with accounting software (preferably Zoho Books, QuickBooks, or similar)</li><li>Familiarity with UAE business environment and VAT basics is an advantage</li></ul>Skills &amp; Competencies<ul><li>Strong numerical and reconciliation skills</li><li>Excellent organization and time management</li><li>High attention to detail and accuracy</li><li>Professional communication and client handling skills</li><li>Ability to follow up assertively yet professionally on collections</li><li>Proficiency in Microsoft Excel and Office tools</li><li>Ability to manage multiple priorities in a fast-paced environment</li></ul>Key Performance Indicators (KPIs)<ul><li>Reduction in accounts receivable aging (DSO)</li><li>% of on-time collections</li><li>Accuracy of invoicing and reconciliations</li><li>Timeliness of reporting and documentation</li><li>Administrative efficiency and responsiveness</li></ul>What We Offer<ul><li>Opportunity to work in a growing professional services firm</li><li>Exposure to finance, operations, and client management</li><li>Career progression into finance, operations, or accounting roles</li><li>Collaborative and professional work environment</li></ul>Job Type: Full-timeWork Location: In person

Administrator & Accounts Receivable Specialist

Binary Brix 

Job SummaryThe Accounts Receivables Officer is responsible for managing the company&rsquo;s incoming payments, maintaining accurate customer accounts, ensuring timely invoicing, and following up on outstanding receivables to support healthy cash flow.Key ResponsibilitiesInvoice &amp; Billing Management<ul><li>Prepare and issue customer invoices in a timely manner</li><li>Verify sales invoices and ensure accurate recordkeeping</li><li>Handle credit notes, billing adjustments, and corrections</li></ul>Payment Collection &amp; Follow-Up<ul><li>Monitor customer payment schedules and ensure timely collections</li><li>Follow up with customers regarding overdue invoices</li><li>Maintain strong coordination for receivable recovery</li></ul>Customer Account &amp; Ledger Control<ul><li>Maintain and update customer ledgers regularly</li><li>Perform accounts receivable reconciliations</li><li>Prepare and analyze aging reports of outstanding receivables</li><li>Resolve invoice disputes and payment discrepancies</li></ul>Reporting &amp; Documentation<ul><li>Prepare daily, weekly, and monthly receivable reports for management</li><li>Maintain proper documentation and filing of invoices and receipts</li><li>Update all receivable transactions in ERP or accounting software</li></ul>Internal Coordination<ul><li>Coordinate with the Sales team regarding customer payments</li><li>Confirm bank receipts, cash deposits, and payment entries</li><li>Support audits by providing necessary receivable records</li></ul>Required Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or related field (B.Com / M.Com / MBA Finance preferred)</li><li>Minimum 1&ndash;3 years of experience in Accounts Receivables</li><li>Strong knowledge of MS Excel and accounting software</li><li>Excellent communication and negotiation skills</li><li>Ability to work under pressure and meet deadlines</li><li>whatsapp : 03004872067</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs50,000.00 per monthWork Location: In person

Accounts Receivables Officer

Ensign Services

<div><div><div>Accounts Receivable Resource</div>
<div> 
About the Company: 
Ensign Services, Inc. (&ldquo;ESI&rdquo;) is a subsidiary of The Ensign Group, Inc. whose affiliated entities are considered national leaders in the fast-growing post-acute care industry. ESI provides service and support to over 361 facilities in the long-term care continuum that employ over 55,000 employees.</div>
<div> 
ESI is known as the &ldquo;Service Center&rdquo; and provides the facilities and leaders it serves with &ldquo;back-office&rdquo; support in areas such as accounting, construction, compliance, human resources, information technology, learning and development, legal and risk management and recruiting. This structure allows the onsite leaders and caregivers to focus on day-to-day care and operational issues in their individual operations. What sets ESI apart from other companies is the quality of our most valuable resource - our people.</div>
<div> 
We take our core values of Celebration, Accountability, Passion for Learning, Love One Another, Intelligent Risk Taking, Customer Second, and Ownership (&ldquo;CAPLICO&rdquo;) seriously. We want an individual in this role who will demonstrate these values through actions and words. 
 
About the Opportunity: 
The primary purpose of this position is to train and assist business office managers and staff on accurate and efficient billing practices according to company and industry standards, to monitor timely collections of accounts receivable across multiple operations in and around the Wisconsin market and to ensure exact recording of revenue transactions in locations operating in the healthcare industry.</div>
<div> 
Duties and Responsibilities:</div>
<ul><li>Plan, develop, organize, implement, evaluate, and direct the locations accounts receivable functions under the supervision of the Director of Accounts Receivable.</li>
<li>Analyze and observe AR functions and processes in the business office to ensure maximum workflow and productivity, communicating deficiencies as well as best practices to operation management.</li>
<li>Provide and conduct subject matter training as needed with business office staff in multiple locations.</li>
<li>Monitor, update and train financial policies and procedures related to current Company policy and industry specific government regulations in effect.</li>
<li>Communicate best practices with peers and staff at assigned locations.</li>
<li>Assist, monitor and provide corrective action to accounts receivable workflow processes at assigned locations.</li>
<li>Perform and/or coordinate month-end close processes when staff vacancies require one to do so.</li>
<li>Coordinate and/or assist with business office accounts receivable functions when location positions are vacant.</li>
</ul><div>Qualifications:</div>
<ul><li>5+ years of Business Office Manager experience in the skilled nursing (SNF) / LTC setting.</li>
<li>Accounts Receivable experience in a skilled nursing (SNF) / LTC setting.</li>
<li>2+ years&rsquo; experience in multi-facility oversight role preferred.</li>
<li>PointClickCare experience preferred.</li>
<li>Wisconsin Medicaid Billing and Applications preferred.</li>
<li>Ability to travel long distance.</li>
<li>Able to prioritize and organize tasks at hand to meet specific deadlines.</li>
<li>Attention to detail and accuracy.</li>
<li>Proficient in Microsoft Word, Outlook and Excel.</li>
<li>Knowledge of state regulations.</li>
<li>Presentation skills required.</li>
<li>RFMS experience preferred.</li>
</ul><div><div><div>Additional Information:
</div><ul><li><div>Location: Green Bay, WI</div>
<div>Salary: $85,000 to $100,000 DOE may also be eligible to bonus.</div>
</li><li>Pre-employment criminal background screening required.</li>
</ul></div></div><div>In addition to hiring an Accounts Receivable Resource (AR) who exhibits the above qualities that help us create a world class culture, we offer competitive wages, mentorship and training for new graduates, tuition reimbursement, dependent care and public transportation FSAs, cell phone and movie ticket discounts, 401(k) with matching contributions, career advancement opportunities, and medical, dental, and health insurance. Take a look at these benefits (and more!) at www.ensignbenefits.com</div>
<div></div><div>Ensign Services, Inc. is an Equal Opportunity Employer.</div>
</div><div></div><div>Job ID: 1178</div></div><div></div>

Accounts Receivable Resource

Digital HR Consultancy

Location: Jeddah, Saudi ArabiaDepartment: Finance &amp; AccountsExperience Required: 4&ndash;5 years (Preferably in B2B or Manufacturing Industry)Job Summary:We are seeking a detail-oriented and proactive Credit Controller / Receivables In-Charge to manage accounts receivable, ensure timely collection of outstanding payments, and maintain strong relationships with clients. The ideal candidate will have hands-on experience in B2B credit management, particularly within the manufacturing sector, and a strong understanding of financial controls and collection strategies.Key Responsibilities:<ul><li>Manage and monitor accounts receivable ledger to ensure timely invoicing and collections</li><li>Follow up on overdue payments through calls, emails, and client visits when necessary</li><li>Develop and implement effective credit control policies and procedures</li><li>Evaluate customer creditworthiness and set appropriate credit limits</li><li>Prepare aging reports, collection forecasts, and weekly/monthly AR reports</li><li>Coordinate with sales and operations teams to resolve billing discrepancies</li><li>Reconcile customer accounts and resolve payment issues promptly</li><li>Ensure compliance with company policies and Saudi financial regulations</li><li>Maintain accurate records of all collection activities and communications</li><li>Support audits by providing required documentation and reports</li></ul>Key Requirements:<ul><li>Bachelor&rsquo;s degree in Finance, Accounting, or related field</li><li>4&ndash;5 years of experience in Accounts Receivable / Credit Control</li><li>Experience in B2B environment or manufacturing industry is highly preferred</li><li>Strong knowledge of credit management principles and collection processes</li><li>Proficiency in ERP systems (SAP, Oracle, or similar) and MS Excel</li><li>Excellent communication and negotiation skills</li><li>Ability to work under pressure and meet collection targets</li><li>Strong analytical and problem-solving skills</li></ul>Preferred Qualifications:<ul><li>Experience working in Saudi Arabia / GCC market</li><li>Knowledge of VAT regulations and invoicing compliance in KSA</li><li>Professional certification (ACCA, CMA, or equivalent) is a plus</li></ul>Key Competencies:<ul><li>Attention to detail</li><li>Strong follow-up and persistence</li><li>Relationship management</li><li>Time management and organization</li><li>Financial acumen</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary (based on experience)</li><li>Medical insurance</li><li>Annual leave as per Saudi labor law</li><li>Other benefits as per company policy</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Your Age?</li><li>Your Location?</li><li>Your Current Salary?</li><li>Your Expected Salary?</li></ul>Experience:<ul><li>relevant: 5 years (Preferred)</li></ul>Work Location: In person

Receivables In-Charge

Universal Bookkeeper

Accounts Payable Administrator (Part-Time | 20 Hours/Week)Flexible, part-time accounting role with a collaborative, relationship-driven teamIf you enjoy staying organized, take pride in the details, and are looking for a flexible, part-time role with a team you&rsquo;ll genuinely enjoy working with&mdash;this could be a great fit.At Universal Bookkeeper, we&rsquo;ve built a collaborative and upbeat environment where relationships matter&mdash;both within our team and with the clients we serve. We believe it&rsquo;s about more than numbers - it&rsquo;s about trust, communication, and helping businesses run smoothly.We&rsquo;re looking for a Part-Time Accounts Payable Administrator who enjoys working with others, thrives in an organized environment, and wants to play an important role in supporting our growing firm. This is a great opportunity for someone who values flexibility, enjoys meaningful work, and wants to be part of a supportive, team-oriented culture.What You&rsquo;ll Be Doing<ul><li>Process and code vendor bills in QuickBooks and Bill.com</li><li>Manage AP workflows and ensure timely and accurate payments</li><li>Reconcile Bill.com and QuickBooks accounts</li><li>Maintain vendor records, including W-9 collection and documentation</li><li>Follow up with vendors and clients to keep payments and approvals moving</li><li>Serve as a point of contact for AP across multiple client accounts</li><li>Keep Karbon up to date and support document organization and workflow tracking</li><li>Prioritize tasks to meet deadlines and maintain organized, accurate records</li></ul>What We&rsquo;re Looking For<ul><li>At least 1+ year of experience in accounting, accounts payable, or bookkeeping (QuickBooks or Bill.com experience is a plus)</li><li>Strong attention to detail and organization - you take pride in getting things right</li><li>Comfortable with technology and quick to learn new systems and processes</li><li>Proactive, dependable, and someone who follows through on commitments</li><li>Able to manage multiple priorities and stay organized in a multi-client environment</li><li>Strong communication skills and a collaborative, team-oriented mindset</li></ul>Just as important&hellip;<ul><li>Positive and team-oriented&mdash;you enjoy working collaboratively and supporting others</li><li>Strong communicator who is comfortable interacting with clients, vendors, and teammates</li><li>Relationship-driven and personable, with a friendly and professional approach</li><li>Interested in being part of a connected team, including occasional team events and client interactions</li></ul>Schedule<ul><li>20 hours per week (5 days / 4 hours per day)</li><li>Flexible within 7:30 AM &ndash; 4:00 PM core hours</li><li>Hybrid option upon successful completion of training period</li></ul>Compensation &amp; Perks<ul><li>$20&ndash;$23/hour, based on experience</li><li>Flexible, consistent daytime schedule</li><li>Supportive, team-oriented environment</li><li>Client interaction and variety in your work</li><li>401(k) eligibility after one year</li><li>Opportunity for growth</li></ul>Why This Role is a Great OpportunityThis role is more than just accounts payable&mdash;you&rsquo;ll be part of a team that truly supports one another and values the work you do.What makes this opportunity stand out:<ul><li>Flexible part-time schedule that supports work-life balance</li><li>Supportive and collaborative team culture</li><li>Opportunity to make a real impact in a growing firm</li><li>Meaningful work supporting small businesses and clients</li><li>Positive, relationship-driven environment</li><li>A role where your organization and attention to detail truly matter</li></ul>You&rsquo;ll play an important role in keeping our processes running smoothly while building strong working relationships with both team members and clients.Pay: $20.00 - $23.00 per hourExpected hours: 20.0 per weekBenefits:<ul><li>Flexible schedule</li></ul>Education:<ul><li>Associate (Required)</li></ul>Work Location: Hybrid remote in New Hartford, NY 13413

Accounts Payable Administrator

Comfort Elevators & Escalators

Job Purpose:To ensure timely collection of outstanding payments from clients by conducting regular follow-ups, maintaining accurate records, and supporting the company&rsquo;s cash flow through effective credit control practices.Key Responsibilities:<ul><li>Perform regular follow-ups with clients for pending payments via calls, emails, and site visits</li><li>Visit client locations for payment collection when required</li><li>Monitor accounts receivable aging and ensure adherence to credit terms</li><li>Maintain accurate records of all communications and collection activities</li><li>Coordinate with the accounts team for invoice validation and reconciliation</li><li>Resolve billing discrepancies and payment-related issues with clients</li><li>Prepare periodic reports on receivables, collections, and outstanding balances</li><li>Escalate overdue accounts to management for further action</li><li>Maintain professional relationships with clients to facilitate smooth collections</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or a related field</li><li>1&ndash;3 years of relevant experience in accounts receivable or collections</li><li>Valid Qatar Driving License (Mandatory)</li><li>Strong communication and negotiation skills</li><li>Proficiency in MS Excel and accounting/ERP systems</li><li>Ability to work under pressure and meet collection targets</li></ul>Job Type: Full-timePay: QAR2,500.00 - QAR3,000.00 per monthWork Location: In person

Accounts Receivable Executive / Credit Controller

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