accounts receivable assistant

BT TRUCKING

Accounts Payable &amp; Accounts Receivable Assistant*APPLICANTS MUST SUBMIT THEIR APPLICATION (RESUME &amp; RELEVANT EXPERIENCE &amp; INTERVIEW AVAILABILITY) THROUGH THIS POST ONLY - FAILURE TO DO SO WILL DISQUALIFY A CANDIDATE*About Us: At BT Trucking Inc, we are a leading construction trucking company committed to delivering exceptional service and value to our clients. We pride ourselves on our strong work ethic, dedication to quality, and the professional development of our team. As we continue to grow, we are looking for a detail-oriented Remote Assistant to join our finance team and support our accounts payable and accounts receivable functions.Job Description: As an AR/AP Assistant, you will play a crucial role in maintaining the financial health of our company by assisting with accounts payable and accounts receivable tasks. You will work closely with our finance team to ensure accurate and timely processing of invoices and bills. This role requires strong attention to detail, excellent organizational skills, and the ability to work collaboratively within a virtual team.Key Responsibilities:Process accounts payable and accounts receivable transactions accurately and efficiently.Review and verify invoices and vendor bills to ensure compliance with company policies.Maintain organized records of financial transactions and documentation.Communicate effectively with vendors, clients, and internal teams regarding financial inquiries.Support the finance team with additional administrative tasks as needed.Qualifications:Proven experience in accounts payable and accounts receivable (preferably in the construction or transportation industry).Understanding of basic accounting principles and practices.Proficiency in QuickBooks Online and Microsoft Office Suite, particularly Excel.Strong attention to detail and organizational skills.Excellent communication and interpersonal skills.Ability to work independently and manage multiple tasks effectively.A high level of integrity and professionalism.Pay: $18.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Vision insurance</li><li>Work from home</li></ul>Experience:<ul><li>QuickBooks: 3 years (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Work Location: Remote

Accounts Payable/Receivable Assistant

Industrial Machinery & Equipment

Job ResponsibilitiesThe Accounts Receivable and Office Assistant plays a vital role in supporting overall business operations, with a primary focus on collecting outstanding receivables to ensure consistent cash flow and organizational efficiency. This position also provides backup support to the Office Administrator by assisting with phone coverage and serving as a secondary point of contact for internal employees and office visitors.<ul><li>Apply and reconcile incoming cash payments</li><li>Prepare and process bank deposits</li><li>Investigate and resolve account discrepancies</li><li>Monitor and respond promptly to accounts receivable email inquiries</li><li>Reconcile company credit cards for staff (UCBI)</li><li>Issue RGA credits to customers</li><li>Process credit applications, set up new customer accounts in Target and distribute welcome packets</li><li>Provide internal and external customer service support</li><li>Coordinate hotel reservations, including negotiating rates with hotel chains to secure optimal pricing</li><li>Generate invoices for equipment and provide backup for invoicing for parts</li></ul>Qualifications/Requirements<ul><li>3-5 years of relevant, hands-on experience in accounts receivable and administrative support</li><li>High School Diploma or equivalent combination of education, training, and experience required</li><li>Associates or bachelor&rsquo;s degree in business preferred</li><li>Proficient advanced knowledge of Microsoft Office Applications, including Excel</li><li>Excellent verbal and written communication skills</li><li>Strong attention to detail and accuracy</li><li>Ability to work independently and manage assigned responsibilities effectively</li><li>Demonstrated ability to prioritize multiple tasks and meet deadlines consistently</li></ul>Pay: $28.00 - $30.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounts Receivable and Office Assistant

GovSmart

Job OverviewThe primary responsibility of the Accounting Assistant is to support the accounts receivable process, including both customer invoicing and collections efforts, through consistent communication and accurate data entry. This role requires strong attention to detail, the ability to manage high volumes of transactions, and confidence in both written and verbal communication.This position plays a critical role in ensuring invoices are generated accurately and payments are collected in a timely manner. Success in this role requires persistence, professionalism, organization, and a high level of accuracy.Responsibilities<ul><li>Prepare and issue accurate customer invoices in a timely manner.</li><li>Review billing data to ensure accuracy and completeness before invoicing.</li><li>Proactively manage collections by making outbound calls to customers regarding outstanding balances.</li><li>Build and maintain positive, professional relationships with customers to facilitate timely payments.</li><li>Collaborate with internal teams to resolve billing discrepancies and support collection efforts.</li><li>Accurately document call activity, payment commitments, invoice updates, and account changes in real time.</li><li>Maintain organized and up-to-date records of invoices and customer accounts</li><li>Ensure timely and accurate flow of information between customers and internal stakeholders.</li><li>Maintain a high level of customer service while handling sensitive financial conversations.</li><li>Perform other duties as assigned</li></ul>Required Skills<ul><li>Strong verbal and written communication skills, with confidence in phone-based interactions.</li><li>High attention to detail, especially when preparing and reviewing invoices.</li><li>Strong data entry and typing skills with a high level of accuracy.</li><li>Proven ability to handle high call volumes while maintaining professionalism and persistence.</li><li>Ability to build rapport quickly and maintain trust with customers and colleagues.</li><li>Comfortable working extended periods on the phone and computer.</li><li>Strong time management and organizational skills in a fast-paced environment</li><li>Basic understanding of accounts receivable, invoicing, collections, or bookkeeping processes preferred.</li><li>Proficiency in Microsoft Office Suite (Excel experience preferred).</li><li>Ability to follow both verbal and written instructions.</li><li>High school diploma or equivalent required.</li><li>At least two years of office, customer service, invoicing, or collections experience preferred.</li></ul>Physical Requirements:<ul><li>Prolonged periods of sitting at a desk, working on a computer, and making phone calls</li><li>Must be able to lift up to 15 pounds at times.</li></ul>Pay: $48,000.00 - $51,000.00 per yearBenefits:<ul><li>401(k)</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounting Assistant (AR & Collections Focus)

Shop Floor Automations

Part-Time Office Assistant (Accounting &amp; Shipping)Shop Floor Automations (SFA) La Mesa, CA $19&ndash;$21 per hour (DOE) Part-Time | Approximately 15&ndash;20 hours per weekJob SummaryShop Floor Automations is seeking a detail-oriented Office Assistant to support daily administrative operations including billing, order processing, shipping, and office coordination.This role helps ensure customers receive accurate invoices, timely shipments, and responsive support. The position combines light accounting tasks with shipping and inventory support, making it ideal for someone who enjoys both administrative work and hands-on tasks in a small team environment.Responsibilities<ul><li>Prepare and send customer invoices, credit memos, and statements</li><li>Process customer payments (credit card and ACH) and assist with accounts receivable follow-up</li><li>Document customer interactions and maintain organized customer files</li><li>Assist sales representatives with quotes, sales orders, and purchase orders</li><li>Review technician expenses and prepare billable items for customers</li><li>Package and ship hardware orders using UPS shipping software</li><li>Receive and inspect incoming shipments and maintain hardware inventory</li><li>Assemble and test cables or adapters for customer orders when needed</li><li>Monitor and restock office and shipping supplies</li><li>Perform general office support tasks to keep operations running smoothly</li></ul>Skills We&rsquo;re Looking For<ul><li>Strong attention to detail</li><li>Basic math and computer skills</li><li>Proficiency with Microsoft Office / Office 365</li><li>Organization and multitasking ability</li><li>Clear written and verbal communication</li><li>Customer service mindset</li><li>Ability to work independently and follow procedures</li></ul>Minimum Qualifications<ul><li>High school diploma or equivalent</li><li>General office or administrative experience</li><li>Ability to lift up to 40 lbs</li><li>Reliable attendance and consistent schedule</li><li>Authorization to work in the United States</li><li>Ability to pass background check and drug test</li></ul>Preferred Experience<ul><li>QuickBooks (invoicing and payments)</li><li>CRM systems such as Zoho</li><li>Sales order software such as QuoteWerks</li><li>UPS or other shipping software</li><li>Basic accounting or accounts receivable experience</li><li>Basic soldering or electronics assembly experience (helpful but not required)</li></ul>Who This Job Is Great ForThis position tends to be a great fit for someone who:<ul><li>Enjoys organized, detail-oriented work</li><li>Likes checking tasks off a list and getting things done correctly</li><li>Is comfortable working independently in a small office</li><li>Enjoys a mix of computer work and hands-on tasks</li><li>Wants a consistent part-time schedule</li></ul>This Role May Not Be Ideal If You<ul><li>Prefer constantly changing tasks rather than structured procedures</li><li>Prefer a large corporate office environment</li><li>Are looking for a fully remote position</li><li>Prefer a role focused only on customer service or only on accounting</li></ul>About Shop Floor AutomationsShop Floor Automations (SFA) is a national service provider to the manufacturing industry specializing in software and hardware solutions that improve the performance and longevity of CNC machines and other industrial equipment.Founded in 1998, our La Mesa office has a small, collaborative environment with long-term employees, many of whom have been with the company for over a decade.Schedule<ul><li>Approximately 15&ndash;20 hours per week</li><li>Typical schedule around 10:00 AM &ndash; 2:00 PM</li><li>Monday&ndash;Friday business hours: 7:00 AM &ndash; 4:00 PM</li><li>Some scheduling flexibility may be available</li></ul>ApplySubmit your resume for consideration.Shop Floor Automations is an Equal Opportunity Employer. All positions are subject to background checks and drug testing.Pay: $19.00 - $21.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Part Time Office Assistant

ESCO

As an accounting assistant for our company, you will enjoy working in our family-like atmosphere that strives for teamwork, innovation, and personal growth. Each day provides new challenges through custom projects and in-house training opportunities. Our Core Values of One Team, Integrity, and Engaged are ingrained into our culture, and our team members are rewarded for their efforts. We&rsquo;re living our Vision by creating WOW experiences for our team members, customers, and communities!Major Job Responsibilities:1. Receive and route telephone calls in a professional, courteous, and efficient manner.2. Accurately and efficiently type correspondence and documents.3. Open daily mail and route to proper individuals.4. Will perform data entry and general computer processing as requested.5. Filing, organizing, and processing of paperwork, and miscellaneous duties as requested.6. Back up other accounting functions, such as accounts receivable, purchasing.7. Carry out tasks and responsibilities as assigned by supervisor or President, and complete in goal time.Required Qualifications:&middot; Minimum of 1 year office administration experience&middot; Strong organizational and interpersonal communication skills&middot; Able to manage numerous incoming calls in a courteous, friendly, and professional manner&middot; Computer proficient; able to enter data quickly and accurately/knowledge of Word and Excel required.&middot; General math skills and basic accounting proficiency preferred.Pay: $14.00 - $18.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Life insurance</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Accounting Assistant

Thornton Brothers, Inc.

Thornton Brothers is a local, thriving, and stable company, looking for a summer intern in our Accounts Receivable Department! This is a part-time internship from May 11th - July 17th and could turn into a permanent part time opportunity for the fall. College students in need of fulfilling their internship requirements for your accounting degree, who have a strong work ethic and the willingness to learn are encouraged to apply! Some flexibility in start date can be arranged. Hours are M-Th 1:00pm-5:00pm and Fri 12:00pm-3:00pm. Will also accept applications for those looking for a temporary summer opportunity!Responsibilities include:<ul><li>Processing accounts and incoming payments in compliance with financial policies and procedures</li><li>Perform day to day financial transactions, including verifying, computing, posting and recording accounts receivables data</li><li>Prepare bills, invoices and bank deposits</li><li>Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted</li><li>Verify discrepancies and resolve clients&rsquo; billing issues</li><li>Facilitate payment of invoices due by sending bill reminders and contacting clients</li></ul>Candidate must have strong Excel and data entry skills, be able to multitask, analyze problems, problem solve, and prevent mistakes with a willingness to learn best practices.Person must fit our core values and work well in a team!Dutie(s):<ul><li>Reconciling the accounts receivable ledger</li><li>Responding to customer questions and resolving issues</li><li>Clerical functions such as invoice processing, monthly statements, etc.</li><li>Treasury functions such as bank deposits, manual wire payments, and credit card transactions</li><li>Posting payments to the general ledger and conducting daily cash reconciliation</li><li>Collecting customer payments in accordance with payment due dates</li><li>Making collection calls on outstanding accounts</li><li>Other duties as assigned</li></ul>Benefit Conditions:<ul><li>Paid Holidays for all employees!</li></ul>Hours per week:<ul><li>19-20</li></ul>Typical end time:<ul><li>5PM</li></ul>Typical start time:<ul><li>1PM</li></ul>This Job Is:<ul><li>A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more</li><li>A job for which all ages, including older job seekers, are encouraged to apply</li><li>Open to applicants who do not have a college diploma</li></ul>Work Remotely<ul><li>No</li></ul>This Job Is Ideal for Someone Who Is:<ul><li>Dependable -- more reliable than spontaneous</li><li>People-oriented -- enjoys interacting with people and working on group projects</li><li>Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction</li><li>Detail-oriented -- would rather focus on the details of work than the bigger picture</li><li>Achievement-oriented -- enjoys taking on challenges, even if they might fail</li><li>Autonomous/Independent -- enjoys working with little direction</li><li>Innovative -- prefers working in unconventional ways or on tasks that require creativity</li><li>High stress tolerance -- thrives in a high-pressure environment</li></ul>Job Type: Part-timePay: $15.00 - $16.00 per hourWork Location: In person

Accounts Receivable SUMMER INTERNSHIP (10 weeks)

Supreme Rental Services

Job Summary We are seeking a detail-oriented Billing Assistant to join our team in Midland, TX. In this role, you will be an essential part of our day-to-day operations &mdash; gathering billing information, preparing accurate invoices, and ensuring timely delivery to customers and internal teams. You'll work in a fast-paced office environment supporting both field operations and management, and you will be expected to communicate professionally with customers and staff alike. This is a great opportunity for someone who takes pride in accuracy and thrives in a structured, team-oriented setting.Duties<ul><li>Collect all necessary information required to generate accurate customer invoices</li><li>Prepare and issue invoices in a timely and accurate manner</li><li>Review invoices for accuracy prior to delivery and distribute through proper procedures</li><li>Assist with month-end reporting and billing reconciliation</li><li>Communicate professionally with customers and internal staff to resolve billing inquiries</li><li>Maintain organized billing records and documentation</li><li>Perform other duties as assigned by management</li></ul>Required Qualifications<ul><li>Previous billing or accounts receivable experience preferred</li><li>Proficiency in Open Invoice, Open Ticket, Microsoft Excel, and general Office software</li><li>Strong written and verbal communication skills in English</li><li>High attention to detail and commitment to accuracy</li><li>Ability to manage multiple tasks and meet deadlines in a fast-paced environment</li><li>Must be authorized to work in the United States</li></ul>Preferred<ul><li>Experience in oilfield, energy, or chemical industry billing</li><li>Familiarity with field ticketing and invoice workflows</li><li>Associates degree or higher in accounting, business, or a related field</li><li>Ability to handle a high volume of invoices with consistent accuracy</li></ul>Pay: $18.00 - $20.00 per hourBenefits:<ul><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Language:<ul><li>English (Required)</li></ul>Ability to Commute:<ul><li>Midland, TX 79707 (Required)</li></ul>Work Location: In person

Billing Assistant

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