accounts receivable assistant

BT TRUCKING

Accounts Payable &amp; Accounts Receivable Assistant*APPLICANTS MUST SUBMIT THEIR APPLICATION (RESUME &amp; RELEVANT EXPERIENCE &amp; INTERVIEW AVAILABILITY) THROUGH THIS POST ONLY - FAILURE TO DO SO WILL DISQUALIFY A CANDIDATE*About Us: At BT Trucking Inc, we are a leading construction trucking company committed to delivering exceptional service and value to our clients. We pride ourselves on our strong work ethic, dedication to quality, and the professional development of our team. As we continue to grow, we are looking for a detail-oriented Remote Assistant to join our finance team and support our accounts payable and accounts receivable functions.Job Description: As an AR/AP Assistant, you will play a crucial role in maintaining the financial health of our company by assisting with accounts payable and accounts receivable tasks. You will work closely with our finance team to ensure accurate and timely processing of invoices and bills. This role requires strong attention to detail, excellent organizational skills, and the ability to work collaboratively within a virtual team.Key Responsibilities:Process accounts payable and accounts receivable transactions accurately and efficiently.Review and verify invoices and vendor bills to ensure compliance with company policies.Maintain organized records of financial transactions and documentation.Communicate effectively with vendors, clients, and internal teams regarding financial inquiries.Support the finance team with additional administrative tasks as needed.Qualifications:Proven experience in accounts payable and accounts receivable (preferably in the construction or transportation industry).Understanding of basic accounting principles and practices.Proficiency in QuickBooks Online and Microsoft Office Suite, particularly Excel.Strong attention to detail and organizational skills.Excellent communication and interpersonal skills.Ability to work independently and manage multiple tasks effectively.A high level of integrity and professionalism.Pay: $18.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Vision insurance</li><li>Work from home</li></ul>Experience:<ul><li>QuickBooks: 3 years (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Work Location: Remote

Accounts Payable/Receivable Assistant

Industrial Machinery & Equipment

Job ResponsibilitiesThe Accounts Receivable and Office Assistant plays a vital role in supporting overall business operations, with a primary focus on collecting outstanding receivables to ensure consistent cash flow and organizational efficiency. This position also provides backup support to the Office Administrator by assisting with phone coverage and serving as a secondary point of contact for internal employees and office visitors.<ul><li>Apply and reconcile incoming cash payments</li><li>Prepare and process bank deposits</li><li>Investigate and resolve account discrepancies</li><li>Monitor and respond promptly to accounts receivable email inquiries</li><li>Reconcile company credit cards for staff (UCBI)</li><li>Issue RGA credits to customers</li><li>Process credit applications, set up new customer accounts in Target and distribute welcome packets</li><li>Provide internal and external customer service support</li><li>Coordinate hotel reservations, including negotiating rates with hotel chains to secure optimal pricing</li><li>Generate invoices for equipment and provide backup for invoicing for parts</li></ul>Qualifications/Requirements<ul><li>3-5 years of relevant, hands-on experience in accounts receivable and administrative support</li><li>High School Diploma or equivalent combination of education, training, and experience required</li><li>Associates or bachelor&rsquo;s degree in business preferred</li><li>Proficient advanced knowledge of Microsoft Office Applications, including Excel</li><li>Excellent verbal and written communication skills</li><li>Strong attention to detail and accuracy</li><li>Ability to work independently and manage assigned responsibilities effectively</li><li>Demonstrated ability to prioritize multiple tasks and meet deadlines consistently</li></ul>Pay: $28.00 - $30.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounts Receivable and Office Assistant

GovSmart

Job OverviewThe primary responsibility of the Accounting Assistant is to support the accounts receivable process, including both customer invoicing and collections efforts, through consistent communication and accurate data entry. This role requires strong attention to detail, the ability to manage high volumes of transactions, and confidence in both written and verbal communication.This position plays a critical role in ensuring invoices are generated accurately and payments are collected in a timely manner. Success in this role requires persistence, professionalism, organization, and a high level of accuracy.Responsibilities<ul><li>Prepare and issue accurate customer invoices in a timely manner.</li><li>Review billing data to ensure accuracy and completeness before invoicing.</li><li>Proactively manage collections by making outbound calls to customers regarding outstanding balances.</li><li>Build and maintain positive, professional relationships with customers to facilitate timely payments.</li><li>Collaborate with internal teams to resolve billing discrepancies and support collection efforts.</li><li>Accurately document call activity, payment commitments, invoice updates, and account changes in real time.</li><li>Maintain organized and up-to-date records of invoices and customer accounts</li><li>Ensure timely and accurate flow of information between customers and internal stakeholders.</li><li>Maintain a high level of customer service while handling sensitive financial conversations.</li><li>Perform other duties as assigned</li></ul>Required Skills<ul><li>Strong verbal and written communication skills, with confidence in phone-based interactions.</li><li>High attention to detail, especially when preparing and reviewing invoices.</li><li>Strong data entry and typing skills with a high level of accuracy.</li><li>Proven ability to handle high call volumes while maintaining professionalism and persistence.</li><li>Ability to build rapport quickly and maintain trust with customers and colleagues.</li><li>Comfortable working extended periods on the phone and computer.</li><li>Strong time management and organizational skills in a fast-paced environment</li><li>Basic understanding of accounts receivable, invoicing, collections, or bookkeeping processes preferred.</li><li>Proficiency in Microsoft Office Suite (Excel experience preferred).</li><li>Ability to follow both verbal and written instructions.</li><li>High school diploma or equivalent required.</li><li>At least two years of office, customer service, invoicing, or collections experience preferred.</li></ul>Physical Requirements:<ul><li>Prolonged periods of sitting at a desk, working on a computer, and making phone calls</li><li>Must be able to lift up to 15 pounds at times.</li></ul>Pay: $48,000.00 - $51,000.00 per yearBenefits:<ul><li>401(k)</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounting Assistant (AR & Collections Focus)

Al Haktur IT Solutions

<div>Al Haktur IT Solutions is seeking a detail-oriented and motivated Finance Assistant to join our finance team in Dubai. This role is ideal for a candidate who has a strong understanding of financial processes and is eager to support accounting operations while contributing to the growth of a dynamic IT solutions company.

Key Responsibilities:
<ul>
<li>Assist in maintaining accurate financial records and updating the general ledger.</li>
<li>Support accounts payable and accounts receivable functions.</li>
<li>Prepare invoices, payment vouchers, and financial documentation.</li>
<li>Reconcile bank statements and monitor daily financial transactions.</li>
<li>Assist in preparing monthly financial reports and budget summaries.</li>
<li>Maintain organized records of financial documents and transactions.</li>
<li>Support VAT documentation and ensure compliance with UAE regulations.</li>
<li>Assist in audit preparation by providing required financial data.</li>
<li>Coordinate with internal departments for financial data collection.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Accounting, Finance, or a related field.</li>
<li>1&ndash;3 years of experience in finance or accounting roles.</li>
<li>Basic knowledge of accounting principles and financial reporting.</li>
<li>Familiarity with UAE VAT regulations is an advantage.</li>
<li>Proficiency in MS Excel and accounting software.</li>
<li>Strong analytical and numerical skills.</li>
<li>Excellent attention to detail and organizational abilities.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Strong problem-solving and analytical skills</li>
<li>High level of integrity and confidentiality</li>
<li>Time management and multitasking abilities</li>
<li>Effective communication and coordination skills</li>
<li>Ability to work independently and as part of a team</li>
</ul>
At Al Haktur IT Solutions, strong financial support is essential for driving business success and operational efficiency. This Finance Assistant position in Dubai offers an excellent opportunity to grow your career while contributing to a professional and technology-driven organization.</div>

Finance Assistant

Teleworld

Job Summary:We are seeking a detail-oriented and motivated Account and Admin Assistant to support daily financial operations, assist in maintaining accurate financial records, and contribute to the overall efficiency of our accounting department. This entry-level position is ideal for someone beginning their career in finance or accounting, with opportunities to grow within the organization.Key Responsibilities:<ul><li>Reconcile bank statements and vendor accounts</li><li>Support accounts payable and receivable processes</li><li>Maintain and update general ledger accounts</li><li>Organize and file accounting documents and records</li><li>Provide administrative support to the finance team as needed</li><li>Filing and maintain reports and report to Senior Accountant.</li><li>She must be proficient in Computer use and Excel</li><li>She must be able to handle the work load efficiently and able to adapt to working environment.</li><li>She must be fluent in English language in written and verbal</li><li>She must have professional knowledge on email writing</li><li>She must be professional in use of Microsoft office</li><li>She must have experience on handling property works</li><li>She should be able to handle pressure tasks</li><li>This is urgent hiring so must able to join asap</li></ul>Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per monthWork Location: In person

Accounts and Administrative Assistant (female flipino) Property Work

Shahenshah Accountants & Consultants

Job Title: Accounts Receivable OfficerLocation: II Chundrigar Road Department: Account Gender: Male &amp; Female (Both can apply)Job Summary:We are seeking a detail-oriented and organized Accounts Receivable Officer to manage invoicing, monitor customer accounts, and ensure timely collection of payments. The ideal candidate will be responsible for maintaining accurate financial records and supporting the company&rsquo;s cash flow through effective receivables management.Key Responsibilities:<ul><li>Prepare and generate accurate customer invoices in a timely manner</li><li>Review invoices to ensure correctness, completeness, and compliance with company policies</li><li>Send invoices to customers through appropriate communication channels</li><li>Share payment links with customers and follow up for timely payments</li><li>Issue payment reminders and maintain regular communication with clients regarding outstanding balances</li><li>Reconcile customer accounts and resolve any discrepancies</li><li>Maintain proper records of billing and collections</li><li>Coordinate with internal departments to ensure accurate billing information</li><li>Assist in preparing accounts receivable reports and aging analysis</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or a related field</li><li>Proven experience in accounts receivable or a similar role</li><li>Strong attention to detail and organizational skills</li><li>Good communication and follow-up skills</li><li>Proficiency in Microsoft Excel and accounting software</li><li>Ability to work independently and meet deadlines</li></ul>Skills:<ul><li>Invoice Processing &amp; Verification</li><li>Payment Follow-ups &amp; Collection Handling</li><li>Customer Communication &amp; Relationship Management</li><li>Data Entry &amp; Record Keeping</li><li>Problem-Solving &amp; Analytical Skills</li></ul>Equal Opportunity Statement:We are an equal opportunity employer. Both male and female candidates are encouraged to apply.Job Type: Full-timePay: Rs35,000.00 - Rs45,000.00 per monthWork Location: In person

Accounts Receivable Officer (Junior)

Shop Floor Automations

Part-Time Office Assistant (Accounting &amp; Shipping)Shop Floor Automations (SFA) La Mesa, CA $19&ndash;$21 per hour (DOE) Part-Time | Approximately 15&ndash;20 hours per weekJob SummaryShop Floor Automations is seeking a detail-oriented Office Assistant to support daily administrative operations including billing, order processing, shipping, and office coordination.This role helps ensure customers receive accurate invoices, timely shipments, and responsive support. The position combines light accounting tasks with shipping and inventory support, making it ideal for someone who enjoys both administrative work and hands-on tasks in a small team environment.Responsibilities<ul><li>Prepare and send customer invoices, credit memos, and statements</li><li>Process customer payments (credit card and ACH) and assist with accounts receivable follow-up</li><li>Document customer interactions and maintain organized customer files</li><li>Assist sales representatives with quotes, sales orders, and purchase orders</li><li>Review technician expenses and prepare billable items for customers</li><li>Package and ship hardware orders using UPS shipping software</li><li>Receive and inspect incoming shipments and maintain hardware inventory</li><li>Assemble and test cables or adapters for customer orders when needed</li><li>Monitor and restock office and shipping supplies</li><li>Perform general office support tasks to keep operations running smoothly</li></ul>Skills We&rsquo;re Looking For<ul><li>Strong attention to detail</li><li>Basic math and computer skills</li><li>Proficiency with Microsoft Office / Office 365</li><li>Organization and multitasking ability</li><li>Clear written and verbal communication</li><li>Customer service mindset</li><li>Ability to work independently and follow procedures</li></ul>Minimum Qualifications<ul><li>High school diploma or equivalent</li><li>General office or administrative experience</li><li>Ability to lift up to 40 lbs</li><li>Reliable attendance and consistent schedule</li><li>Authorization to work in the United States</li><li>Ability to pass background check and drug test</li></ul>Preferred Experience<ul><li>QuickBooks (invoicing and payments)</li><li>CRM systems such as Zoho</li><li>Sales order software such as QuoteWerks</li><li>UPS or other shipping software</li><li>Basic accounting or accounts receivable experience</li><li>Basic soldering or electronics assembly experience (helpful but not required)</li></ul>Who This Job Is Great ForThis position tends to be a great fit for someone who:<ul><li>Enjoys organized, detail-oriented work</li><li>Likes checking tasks off a list and getting things done correctly</li><li>Is comfortable working independently in a small office</li><li>Enjoys a mix of computer work and hands-on tasks</li><li>Wants a consistent part-time schedule</li></ul>This Role May Not Be Ideal If You<ul><li>Prefer constantly changing tasks rather than structured procedures</li><li>Prefer a large corporate office environment</li><li>Are looking for a fully remote position</li><li>Prefer a role focused only on customer service or only on accounting</li></ul>About Shop Floor AutomationsShop Floor Automations (SFA) is a national service provider to the manufacturing industry specializing in software and hardware solutions that improve the performance and longevity of CNC machines and other industrial equipment.Founded in 1998, our La Mesa office has a small, collaborative environment with long-term employees, many of whom have been with the company for over a decade.Schedule<ul><li>Approximately 15&ndash;20 hours per week</li><li>Typical schedule around 10:00 AM &ndash; 2:00 PM</li><li>Monday&ndash;Friday business hours: 7:00 AM &ndash; 4:00 PM</li><li>Some scheduling flexibility may be available</li></ul>ApplySubmit your resume for consideration.Shop Floor Automations is an Equal Opportunity Employer. All positions are subject to background checks and drug testing.Pay: $19.00 - $21.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Part Time Office Assistant

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