accounts receivable clerk

ARDSLEY MANAGEMENT

We are an established management company with 42 years dedicated to providing exceptional service to property owners and associations. Our team values accuracy, professionalism, and strong customer relationships. We are seeking a detail-oriented Accounts Receivable Clerk to support our financial operations.Position Summary: The Accounts Receivable Clerk is responsible for managing incoming payments, maintaining accurate financial records, and ensuring timely collection of assessments and other charges. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with tenants and internal teams.Key Responsibilities:<ul><li>Process and post payments, fees, and other receivables</li><li>Monitor accounts for delinquency and follow up on outstanding balances</li><li>Prepare and send invoices, statements, and payment reminders</li><li>Reconcile accounts and resolve payment discrepancies</li><li>Maintain accurate and up-to-date financial records</li><li>Assist with monthly reporting and closing processes</li><li>Communicate professionally with clients regarding billing inquiries</li><li>Collaborate with community managers and accounting team</li></ul>Qualifications:<ul><li>High school diploma or equivalent (Associate&rsquo;s degree in Accounting or related field preferred)</li><li>1&ndash;3 years of accounts receivable or general accounting experience</li><li>Experience in community management or real estate is a plus</li><li>Proficiency in accounting software and Microsoft Excel</li><li>Strong attention to detail and organizational skills</li><li>Excellent communication and customer service abilities</li><li>Ability to handle sensitive financial information with confidentiality</li></ul>Benefits:<ul><li>Competitive salary</li><li>Health, dental, and vision insurance</li><li>Paid time off and holidays</li><li>Retirement plan options</li><li>Opportunities for growth and advancement</li></ul>Pay: $38,000.00 - $45,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounts Receivable Clerk

Mears Group Inc

<div>ACCOUNTS RECEIVABLE CLERK

CONSTRUCT YOUR CAREER WITH US AND BUILD AMERICA'S FUTURE

Are you looking for your next big opportunity? At Underground Pipeline Services, we offer more than just a job. We offer a career where you can grow, innovate, and make a real impact. Underground Pipeline Services, a Quanta Services company, is a leader in the construction and infrastructure industry. We are committed to safety, quality, and integrity.
 ACCOUNTS RECEIVABLE CLERK

We&rsquo;re looking for an Accounts Receivable Clerk to join our team in City, State. The Accounts Receivable Clerk plays a key role in processing customer payments, maintaining accurate records, and supporting billing operations across multiple divisions. This position offers an excellent opportunity to gain hands-on experience with financial systems like Spectrum and contribute to cross-functional teams.

 WHY JOIN US?
<ul>
<li>Legacy of Excellence: We are a leading provider of gas distribution, pipeline integrity, and pipeline and facility construction.</li>
<li>Professional growth: We offer comprehensive training programs and career advancement pathways.</li>
<li>Competitive compensation: Enjoy competitive wages and excellent benefits.</li>
<li>Community impact: We give back to the communities we serve.</li>
</ul>
 SAFETY THAT BRINGS YOU HOME:

Safety is our utmost priority. We are at the forefront of enhancing safety outcomes for both our employees and clients. We empower our workers to take ownership of their own safety. The Capacity Model is designed to minimize the risk of accidents and injuries.

 BENEFITS &amp; COMPENSATION:

Despite our size, we remain a family company. Our suite of benefits reflects our commitment to our employees.
<ul>
<li>Paid on-the-job technical and professional growth opportunities</li>
<li>Established career path for future advancement</li>
<li>401k and Roth 401(k) retirement savings plans</li>
<li>Health, prescription, dental, vision plans</li>
<li>Life &amp; Disability Insurance plans</li>
<li>Financial wellness program</li>
<li>Employee assistance program</li>
<li>Employee discount programs</li>
</ul>
ESSENTIAL DUTIES:
<ul>
<li>Review, reconcile, and record complex customer payments to accounts receivable invoices in Spectrum</li>
<li>Develop a thorough understanding of Spectrum Accounts Receivables to provide guidance, answer questions, and assist divisional billing groups</li>
<li>Assist with weekly billing</li>
<li>Review and post WIP and billing batches, reviewing for accurate GL usage and accuracy</li>
<li>Proven ability to work independently and deliver results in deadline-oriented department</li>
<li>Maintain adherence to accuracy, organization, and detail with the ability to manage multiple tasks, simultaneous projects, and conflicting deadlines
</li><li>Work in a team environment to accomplish daily goals</li>
<li>Perform miscellaneous duties assigned</li>
</ul>
KEY QUALIFICATIONS:
<ul>
<li>3+ years of experience in accounting</li>
<li>Multi-company accounts receivable experience preferred</li>
<li>Proficient in Microsoft Office (Excel, Word, PowerPoint) and financial software programs
</li><li>Demonstrate innovation and ability to effect change and deliver results</li>
<li>Possess strong problem-solving skills</li>
<li>Strong professional verbal and written communications skills</li>
<li>Ability to thrive in a fast-paced environment</li>
<li>The physical activity and work environment required for this role includes:
<ul><li>Sitting for extended periods in an office environment</li>
<li>Frequently standing, walking, stooping, reaching, climbing, bending and reaching</li>
<li>Manual dexterity for computer use, files and office equipment
</li><li>Occasionally lifting objects weighing up to 50 pounds</li>
</ul></li><li>Pass pre-employment drug screen and background check</li>
</ul>
 This role is accepting applications until 04/30/2026

 This position is subject to the Federal Department of Transportation (DOT) drug &amp; alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199.

 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Equal Opportunity Employer, including disabled and veterans.

 #981671</div>

BEI Hawaii

POSITION SUMMARYJoin Hawaii&rsquo;s leading distributor of agricultural and industrial chemicals, fertilizer and specialty products. Work in congenial office under the general supervision of the Senior VP, Finance &amp; Treasurer while managing the Company&rsquo;s Accounts Receivable functions.ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:The Accounts Receivable Clerk is our main customer contact for account credit holds. The A/R clerk also reviews customer account histories, manages customer account balances, prepares the daily cash deposit, applies payments to customer accounts, maintains A/R files, mails monthly statements to customers as needed, files A/P invoices, and distributes interoffice and U.S. Mail on daily basis.QUALIFICATIONS:Knowledge of general office principles and practices. Three (3) years of A/R experience or equivalent. High school diploma or equivalent. Excellent telephone etiquette, written &amp; verbal communication skills. Detail oriented and ability to multi-task and follow directions. Must be able to lift and carry up to 10 pounds.BENEFITS:<ul><li>401(k)</li><li>Medical insurance</li><li>Dental insurance</li><li>Vacation</li><li>Paid sick days</li><li>Paid holidays</li><li>Floating holiday</li><li>Paid day off for birthday</li><li>Life insurance</li><li>Free Parking</li></ul>This is a Full Time positionPay: Dependent on experience, but starting at $40k.Job Type: Full-timePay: $40,000.00 - $48,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Experience:<ul><li>Accounting: 3 years (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Honolulu, HI 96817 (Required)</li></ul>Work Location: In person

Physician Assistant Education Association

<div>Part-Time Accounts Receivable Clerk
Do you want to play a key role in supporting a mission-driven organization dedicated to advancing excellence in the PA education community? As our part-time Accounts Receivable Clerk, you&rsquo;ll help manage invoicing, collections, and record-keeping processes that keep our operations running smoothly, supporting a culture of accuracy, accountability, and collaboration.
The part-time Accounts Receivable Clerk is responsible for accurately and timely recording, reconciling, and reporting all incoming payments to the organization. This role ensures that revenue data is captured across multiple systems, supports financial reporting accuracy, and works directly with members and internal teams to address billing, invoicing, and payment-related questions. The role is essential to maintaining the integrity of the organization&rsquo;s financial records and delivering high-quality service to members and stakeholders.
Please include your resume and a cover letter when applying for this position.
This position may be exposed to sensitive and confidential information daily, this individual is responsible for maintaining the confidentiality that knowledge of such warrants. In this position, employees must respect and protect the privacy, confidentiality, and security of all personal information to which they have access in the performance of their duties for PAEA, in accordance with PAEA&rsquo;s Privacy Policy and the PAEA Employee Handbook that all employees must sign.
Specific Responsibilities:
Accounts Receivable Operations<ul><li>
Manages the full accounts receivable (A/R) function, ensuring timely receipt of funds and accuracy of records including various trackers.</li><li>
Process payments from members and external sources (checks, ACH, credit cards) across multiple systems.</li><li>
Prepares all cash receipts and maintains the Finance Team&rsquo;s Master Check/ACH log.</li><li>
Prepares journal entries for all revenue streams and services.</li><li>
Reconciles weekly cash receipts and performs monthly revenue reconciliations between multiple systems including: Salesforce, Cvent, external systems and the general ledger.</li></ul>
Member and Customer Support<ul><li>
Sends invoices to members and clients, supports inquiries regarding billing, and assists with purchase orders (POs) and remittance documentation.</li><li>
Verifies PO details and releases exams as needed.</li><li>
Evaluates past due accounts, conducts outreach, and ensures timely collections.</li><li>
Maintains customer files and payment records across financial systems.</li></ul>
Financial Coordination and Operations<ul><li>
Assists with month-end close procedures and creates journal entries as needed.</li><li>
Reviews Salesforce reports for accuracy and ensures proper reconciliation of data.</li><li>
Investigates and resolves account discrepancies in collaboration with internal teams and external stakeholders.</li><li>
Supports the completion of ACH and vendor setup forms, provides W-9s, and manages vendor relationships for payment processing.</li><li>
Prepares financial documentation for year-end audits and serves as a liaison for finance-related inquiries.</li></ul>
Collaboration and Cross-Functional Support<ul><li>
Serves as a primary contact for staff across all departments by answering questions related to invoices, payments, and revenue, ensuring that colleagues receive accurate and timely information to support program and financial decision-making.</li><li>
Serves as a backup for Accounts Payable functions as needed.</li></ul> 
Other Duties
The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive. Duties, responsibilities, and activities may change at any time with or without notice.
Required Qualifications, Knowledge, Skills, and Abilities<ul><li>
3 years of experience in accounts receivable, bookkeeping, or general accounting.</li><li>
Proficiency in Microsoft Excel and experience with accounting software and financial systems.</li><li>
Strong attention to detail and organizational skills.</li><li>
Ability to manage multiple priorities and meet deadlines.</li><li>
Excellent communication and interpersonal skills, including with non-financial audiences.</li><li>
Experience handling confidential information with discretion and professionalism.</li></ul> 
Preferred Qualifications, Knowledge, Skills, and Abilities<ul><li>
Experience with Salesforce, Intacct, or similar systems.</li><li>
Familiarity with nonprofit financial operations.</li><li>
Prior experience in association environments.</li></ul> 
ADA Specifications<ul><li>
Must be able to perform essential duties satisfactorily with reasonable accommodation.</li></ul> 
Work Environment
Fully remote position. 
Travel Requirements
Periodic travel will be required for this role to all-staff meetings, PAEA events, and/or professional development opportunities.
Work Environment &amp; Benefits
This position is remote, with no in-office presence required.
This is a part-time position for 25 hours / week paid hourly. The hours will need to be worked within our core business hours of 9 AM &ndash; 5 PM ET, Monday- Friday.
The hourly range for this position is $27.00-$31.00/hour. The benefits package includes monthly wellness stipend, a 403(b)-retirement plan with an 8% employer contribution, pro-rated PTO accrual and holidays, professional development funding and tuition assistance. This position is not eligible for health insurance benefits.
Work Authorization or Security Clearance Requirements
The individual in this position must be authorized to work in the United States. 
Fairness and Accessibility
PAEA is committed to fairness and accessibility in all areas of its business activities, including employment, management, procurement and contracting. As such, it is the policy of PAEA to afford equal opportunity in employment and contracting without regard to race, color, national origin, sex, religious preference, age, sexual orientation, genetic information, gender identity, status as a parent, disability, veteran or any other status protected by applicable US law.</div>

A Cut Above Lands

Job Title: Accounts Receivable / Accounts Payable Clerk Company: A Cut Above Landscaping Location: Pensacola Area, Florida Department: Accounting / Administration Reports To: Accounting Team / Office Manager / OwnershipPosition Summary: A Cut Above Landscaping is seeking a detail-oriented and highly organized Accounts Receivable / Accounts Payable Clerk to support the day-to-day financial operations of the company. This role is responsible for managing incoming and outgoing payments, coordinating invoice processing, supporting customer billing, and helping maintain healthy cash flow across the business.The ideal candidate will have experience in billing, accounts payable, and accounts receivable, along with strong analytical skills, sound judgment, and the ability to work effectively with accounting systems and operational teams. This individual will regularly collaborate with project managers, vendors, subcontractors, and customers to ensure accurate invoice processing, timely billing, and professional communication.Key ResponsibilitiesAccounts Payable<ul><li>Review vendor bills for accuracy, completeness, and proper coding.</li><li>Enter and process bills in QuickBooks Online.</li><li>Set up payments based on approved invoices and company payment schedules.</li><li>Coordinate with project managers to verify whether invoices for materials and subcontractors should be approved for payment.</li><li>Maintain organized records of bills, payment confirmations, W9s, and vendor documentation.</li><li>Communicate with vendors and subcontractors regarding payment status, invoice discrepancies, and supporting documentation.</li><li>Monitor due dates to ensure timely payments and avoid late fees or service interruptions.</li><li>Assist with vendor statement reconciliations and resolution of outstanding issues.</li></ul>Accounts Receivable<ul><li>Use Aspire landscape software to prepare and issue invoices for services performed and materials provided.</li><li>Coordinate with project managers to confirm billable amounts, job progress, materials, and related billing details.</li><li>Generate and send customer invoices accurately and on schedule.</li><li>Follow up on outstanding receivables through phone calls, email communication, and verbal outreach.</li><li>Collect customer payments and properly record receipts in company systems.</li><li>Apply payments accurately and assist with account reconciliations.</li><li>Respond to customer questions regarding invoices, balances, billing details, and payment status.</li><li>Provide professional and courteous customer service while supporting collections efforts.</li></ul>Qualifications<ul><li>High school diploma or equivalent required; associate degree in accounting, business, or related field preferred.</li><li>Minimum of 2 years of experience in accounts receivable, accounts payable, billing, or bookkeeping preferred.</li><li>Experience with QuickBooks Online required or strongly preferred.</li><li>Experience with Aspire landscape software preferred; similar ERP, job costing, or service-industry billing software experience may be considered.</li><li>Experience working in construction, landscaping, field services, or project-based businesses is a plus.</li><li>Strong understanding of invoice processing, payment application, billing procedures, and collections follow-up.</li><li>Strong computer skills and ability to learn new software systems quickly.</li></ul>Knowledge, Skills, and Abilities<ul><li>Strong attention to detail and high level of accuracy.</li><li>Analytical mindset with the ability to review invoices, billing support, and payment information critically.</li><li>Highly organized with the ability to manage multiple deadlines and priorities.</li><li>Strong written and verbal communication skills.</li><li>Professional demeanor when interacting with customers, vendors, subcontractors, and internal staff.</li><li>Ability to coordinate effectively with project managers and operations personnel.</li><li>Dependable, self-motivated, and able to work independently while also functioning as part of a team.</li><li>Strong problem-solving skills and sound follow-through.</li><li>Commitment to maintaining timely billing and collections to support business cash flow.</li><li>To apply for this position- please send your resume to dillonacutabove@gmail.com and include answers to the following questions: Why would you be a good fit for this position? What are your goals over the next 1-3 years?</li></ul>Physical and Work Requirements<ul><li>Primarily office-based role with regular computer and phone use.</li><li>Must be able to sit, type, and work at a computer for extended periods.</li><li>Occasional lifting of files, office supplies, or records up to 15 pounds may be required.</li></ul>Why This Role MattersThis position plays a critical role in the financial health of A Cut Above Landscaping. By ensuring vendor invoices are processed correctly, customer invoices are issued promptly, and collections are followed through consistently, this team member helps maintain the cash flow necessary to support daily operations, project execution, and long-term growth.Compensation and Benefits<ul><li>Competitive compensation based on experience</li><li>Benefits to be discussed during the hiring process</li></ul>Pay: $24.47 - $29.47 per hourWork Location: Remote

CCS Constructors Inc

Job Overview We are seeking a detail-oriented and proactive Accounts Receivable Clerk to join our dynamic finance team. In this vital role, you will manage the full cycle of accounts receivable processes, ensuring accurate billing, timely collections, and precise account reconciliation. Your expertise in financial concepts, accounting software, and customer service will drive our revenue cycle management efforts forward. This position offers an exciting opportunity to contribute to a fast-paced organization committed to excellence and integrity in financial operations.Duties<ul><li>Process and verify incoming payments using accounting software such as QuickBooks, Sage, PeopleSoft, or similar platforms</li><li>Prepare and send invoices accurately in accordance with GAAP (Generally Accepted Accounting Principles) and company policies</li><li>Conduct account analysis and reconciliation to ensure all receivables are correctly recorded and discrepancies are resolved promptly</li><li>Follow up on overdue accounts through professional negotiation and effective phone etiquette to optimize collections</li><li>Maintain detailed records of transactions, journal entries, and account adjustments aligned with SOX (Sarbanes-Oxley Act) compliance standards</li><li>Collaborate with other departments such as medical billing, governmental accounting, or non-profit accounting to support revenue cycle management</li><li>Assist with month-end closing activities including double entry bookkeeping, debits &amp; credits, and financial reporting tasks</li></ul>Qualifications<ul><li>Proven experience in accounts receivable or related financial roles within public accounting or corporate finance environments</li><li>Proficiency with accounting software such as QuickBooks, Sage, PeopleSoft, or similar financial systems; familiarity with Quicken is a plus</li><li>Excellent analysis skills with the ability to perform account reconciliation and account analysis efficiently</li><li>Demonstrated understanding of financial concepts like debits &amp; credits, journal entries, revenue recognition, and the revenue cycle management process</li><li>Exceptional data entry skills including 10 key typing accuracy and speed for efficient processing of large volumes of transactions</li><li>Strong communication skills with professional phone etiquette for negotiation and customer service interactions</li></ul>Join us if you&rsquo;re eager to leverage your financial expertise in a vibrant environment that values precision, integrity, and continuous improvement. We&rsquo;re dedicated to supporting your professional growth while fostering a collaborative culture focused on excellence in all aspects of financial operations.Job Type: Part-timePay: $25.00 - $30.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Holston Gases Inc.

Accounts Receivable Job DescriptionHolston Gases Inc., a leading distributor of industrial, medical, &amp; specialty gases &amp; welding supplies &amp; equipment, is seeking motivated individual to join our team.JOB SUMMARY:The Account Receivable Clerk will organize, coordinate and preform office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, accounts receivable etc.ESSENTIAL DUTIES:<ul><li>Reviewing files and records to answer requests for information</li><li>Checking and distributing documents and correspondence</li><li>Maintaining filing systems</li><li>Credit Card Posting, Process cash/charge sales registers daily</li><li>Month end cylinder rent and statements</li><li>Process all invoice corrections / Sending out invoices</li><li>Compiling records of office activities.</li><li>Photocopying, scanning and faxing</li><li>Typing documents and correspondence</li><li>Checking and entering data</li><li>Updating and maintaining databases</li><li>Answering and directing phone calls</li><li>Accounts Receivable, Scan daily tickets</li><li>Preparing and sending outgoing mailings and packages</li><li>Controlling basic accounting functions such as checking invoices and fuel receipts etc.</li></ul>Other Duties as Required: This job description should not be construed to imply that these requirements are the exclusive standards of this position. Incumbents are expected to follow any other reasonable instructions, and perform any other related duties, as may be required by their supervisor. Performance of this job in a safe manner and in keeping with established Holston Gases policies is a condition of employment.MINIMUM QUALIFICATIONS:<ul><li>Proficient in use of email, internet and excel</li><li>1 year experience preferred (Office management, AR)</li><li>Ability to read and comprehend text</li><li>Knowledge of relevant software application including MS Office</li><li>Accurate keyboard skills</li><li>Must have basic computer experience</li><li>Knowledge of administrative procedures</li><li>Good numeracy skills</li><li>Good communication skills &ndash; verbal and written</li><li>Ability to work independently and under some pressure to meet deadlines</li><li>Ability to lift 40 lbs. required</li><li>Must be able to work with a wide variety of people with different personalities and backgrounds.</li><li>Must be able to operate in a drug-free workplace.</li><li>High school diploma or equivalent</li></ul>Looking for a great company to work for? You&rsquo;ll find it With Us! Holston Gases Inc. offers a competitive compensation and excellent benefits package, which includes Medical, Dental, Vision, Prescription Drug, Life &amp; Disability Insurance, 401(k). We also offer PAID TIME OFF such as, Vacation, Sick Time and Holidays, all of which you start earning on your first day of employment.Job Type: Full-timePay: $19.00 - $22.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

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Accounts Receivable Clerk

Accounts Receivable Clerk

Accounts Receivable Clerk

Accounts Receivable Clerk

Accounts Receivable Clerk

Accounts Receivable Clerk

Accounts Receivable Clerk