accounts receivable coordinator

The ST. LOUIS MAT & LINEN COMPANY

<p><b>Administrative &amp; Accounts Receivable Coordinator</b></p><p><b>$20 per hour</b></p><p><b>Monday &amp; Friday ~ 16 hours per week</b></p><p>St. Louis Mat &amp; Linen - St. Louis, MO</p><p>Join a Stable, Growing Local Company</p><p>St. Louis Mat &amp; Linen is seeking a highly organized, detail-oriented Administrative &amp; Accounts Receivable Coordinator to join our team. This position plays a critical role in supporting daily business operations, customer accounts, billing, payroll administration, and office management.We are looking for someone who takes ownership of their responsibilities, thrives in a fast-paced environment, and enjoys solving problems while providing excellent customer service.What You'll DoAccounts Receivable &amp; Billing</p><ul><li>Manage customer accounts and collections activities</li><li>Contact customers regarding past due invoices via phone, email, and mail</li><li>Generate weekly service invoices</li><li>Create monthly and quarterly customer billing invoices</li><li>Issue customer account statements</li><li>Process customer payments and maintain accurate payment records</li><li>Submit and reconcile credit card receipts</li><li>Process monthly customer payments</li></ul><p>Accounting &amp; Financial Support</p><ul><li>Process daily ACH transactions</li><li>Utilize merchant processing systems to retrieve and apply payments</li><li>Enter data into QuickBooks, including linen counts, orders, and account updates</li><li>Create and maintain journal entries</li><li>Reconcile bank statements monthly</li><li>Maintain accurate financial and customer records</li></ul><p>Administrative &amp; Office Support</p><ul><li>File documents and maintain organized records</li><li>Upload customer contracts and documentation</li><li>Print invoices, reports, and operational documents</li><li>Answer inbound customer calls regarding orders, billing, and service issues</li><li>Collaborate with service and sales teams to resolve customer concerns</li><li>Support payroll administration and new hire onboarding/orientation</li></ul><p>QualificationsRequired</p><ul><li>3+ years of office administration, bookkeeping, accounting, or accounts receivable experience</li><li>Proficiency with QuickBooks</li><li>Strong Microsoft Office skills, particularly Excel, Outlook, and Word</li><li>Excellent verbal and written communication skills</li><li>Strong organizational and time-management abilities</li><li>High attention to detail and accuracy</li><li>Ability to maintain confidentiality and professionalism</li></ul><p>Preferred</p><ul><li>Experience with collections and customer account management</li><li>Experience in a service-based, route-based, manufacturing, or distribution environment</li><li>Payroll support or HR administrative experience</li><li>Associate degree in Accounting, Business Administration, or related field</li></ul><p>We're Looking For Someone Who:</p><ul><li>Takes initiative and ownership of their work</li><li>Is highly organized and dependable</li><li>Follows through on commitments</li><li>Enjoys problem-solving and helping customers</li><li>Works well independently and as part of a team</li><li>Can manage multiple priorities without sacrificing accuracy</li></ul><p>Pay: From $20.00 per hour</p><p>Benefits:</p><ul><li>Referral program</li></ul><p>People with a criminal record are encouraged to apply</p><p>Work Location: In person</p>

Administrative & Accounts Receivable Coordinator

SMP Health

<p></p><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>WHAT YOU CAN EXPECT</b><b> FROM SMP HEALTH</b></h2></div></div><h6 class="jobSectionHeader"><b>
Below is a list of available benefits for those working 15 hours or more per week:</b></h6></div></div></div></div><div></div><div><div><div><div><div><div><div><div>
</div></div></div><div><h6 class="jobSectionHeader"><b>
HEALTH INSURANCE</b></h6></div></div><div><div><p>
Employees working 60 hours or more in a 2-week pay period are eligible for health insurance. Please see your Human Resources Specialist regarding plan benefits and enrollment criteria. We also offer Dental and Vision plans for eligible employees.</p></div></div></div></div></div><div><div><div><div><div><div><div><br>
</div></div></div><div><h6 class="jobSectionHeader"><b>
HEALTH SAVINGS ACCOUNT (HSA)</b></h6></div></div><div><div><p>
SMP Health provides a high deductible health care plan with an HSA. Please see your Human Resources Specialist regarding plan benefits and enrollment criteria.</p></div></div></div></div></div></div><div><div><div><div><div><div><div><div><br>
</div></div></div><div><h6 class="jobSectionHeader"><b>
FLEXIBLE SPENDING ACCOUNTS (FSA)</b></h6></div></div><div><div><p>
If you do not have an HSA, you might consider a Flexible Spending Account, which provides you with the opportunity through payroll deduction to set aside a portion of what would have been taxable income and deposit the money into a Personal Reimbursement Account to be used for medical expenses.</p></div></div></div></div></div><div><div><div><div><div><div><div><br>
</div></div></div><div><h6 class="jobSectionHeader"><b>
RETIREMENT AND THE 401(K) SAVINGS PLAN</b></h6></div></div><div><div><p>
A 3% contribution is provided by the SMP Health at no cost to the employee. The 3% contribution is based on an employee&rsquo;s gross earnings after one year of service by the SMP facility. To meet eligibility requirements, employees must complete 1,000 hours of service within a 12-month period, and the employee must be 21 years of age.</p></div></div></div></div></div></div><div><div><div><div><div><div><div><div><br>
</div></div></div><div><h6 class="jobSectionHeader"><b>
SHORT TERM DISABILITY PROGRAM</b></h6></div></div><div><div><p>
A serious medical condition can result in the loss of income that is important to you. The disability plans administered by SMP Health will help to provide protection during such an event.</p></div></div></div></div></div><div><div><div><div><div><div><div><br>
</div></div></div><div><h6 class="jobSectionHeader"><b>
SERVICE AWARDS</b></h6></div></div><div><div><p>
In recognition of service to SMP Health, you will receive recognition after the following continuous years of service: 3, 5, 10, 15, 20, etc. Each milestone in your service at SMP Health System will be recognized by your facility.</p></div></div></div></div></div></div><div><div><div><div><div><div><div><div><br>
</div></div></div><div><h6 class="jobSectionHeader"><b>
EMPLOYEE ASSISTANCE PROGRAM (EAP)</b></h6></div></div><div><div><p>
Through LiveWell Solutions (our Employee Assistance Program), SMP Health provides a valuable benefit to you and your family members by making available independent and objective counseling or referral for marital, family, legal, financial, emotional, and chemical dependency problems.</p></div></div></div></div></div><div><div><div><div><div><div><div>
</div></div></div><div><h6 class="jobSectionHeader"><b>
STUDENT LOAN REIMBURSEMENT</b></h6></div></div><div><p>
Eligible employees can receive up to $5,000 per year in student loan reimbursement for qualifying degrees, available after one year of continuous service.</p></div></div></div></div></div><div><div><div><div><div><div><div><div>
</div></div></div><div><h6 class="jobSectionHeader"><b>
ON-SITE CHILD DAYCARE</b></h6></div></div><div><div><p>
SMP Health &ndash; St. Catherine South has an onsite licensed child daycare available for employees&rsquo; children ages infant through Pre-K. SMP Health &ndash; St. Catherine South provides this service as a benefit for our employees at a reduced rate.</p></div></div></div></div></div><div><div><div><div><div><div><div><br>
</div></div></div><div><h6 class="jobSectionHeader"><b>
PAID TIME OFF (PTO) &amp; HOLIDAYS</b></h6></div></div><div><p>
Paid Time Off is provided to each employee in a benefit-eligible position of at least 15 hours per week. It is an account in which all earned credit for vacation, holidays, and short-term sick time accumulates. PTO is earned at a set ratio which increases with years of service.</p><p>
There are 7 holidays per year. Hourly employees will receive 1 &frac12; times their regular rate of pay for working on a paid holiday.</p></div></div></div></div></div></div><div></div>
<br><div><div>Senior Revenue Cycle Specialist </div><div>Full-time</div><div> 8:00am-4:30pm</div><div> $28+ per hour, with opportunities for higher compensation based on relevant experience.</div><div> The Senior Revenue Cycle Specialist is responsible for managing resident billing, collections, reimbursement, and accounts receivable functions in a long-term care setting. This role ensures accurate and timely billing for Medicare, Medicaid, private pay, VA, and other payer sources while maintaining compliance with applicable regulations. The Senior Revenue Cycle Specialist serves as a key liaison between the facility, residents, families, and external agencies to support financial operations, reimbursement, and customer service. This position requires strong analytical and problem-solving skills to effectively manage complex payer requirements, resident account issues, and reimbursement processes.</div></div>

Senior Revenue Cycle Specialist

EuroNook

<p>We are looking for a proactive and organized Admin &amp; Accounts Coordinator to support our daily operations, purchasing activities, project follow-up, and administrative functions.</p><p>Requirements:</p><p>* Arabic speaker (mandatory)</p><p>* Female candidates preferred</p><p>* Bachelor's Degree or Diploma in Accounting, Business Administration, or related field</p><p>* Previous experience in administration, purchasing, project coordination, or accounting support</p><p>* Accounting background is required</p><p>* Experience with Zoho Books is an advantage</p><p>* Strong written and verbal communication skills in Arabic and English</p><p>* Proficient in Microsoft Office (Excel, Word, Outlook)</p><p>* Strong organizational and follow-up skills</p><p>* Available for immediate joining</p><p>Key Responsibilities:</p><p>* Manage company emails and correspondence</p><p>* Prepare and follow up on purchase orders and supplier quotations</p><p>* Coordinate with suppliers, customers, and project teams</p><p>* Track project progress and follow up on pending tasks</p><p>* Prepare invoices, quotations, and basic accounting records</p><p>* Maintain files, contracts, and company documentation</p><p>* Assist with accounts receivable and accounts payable follow-up</p><p>* Coordinate logistics, deliveries, and procurement activities</p><p>* Prepare reports and update management on project and operational status</p><p>* Support daily administrative and office management activities</p><p>Preferred Industry Experience:</p><p>* Trading Companies</p><p>* Project Fit-Out &amp; Interior Contracting</p><p>* Hospitality Industry</p><p>Only candidates meeting the above requirements and available for immediate joining will be considered.</p><p>Work Location: In person</p>

Admin & Accounts Coordinator (Arabic Speaker) – Immediate Joining | Doha, Qatar

The Utility Reform Network

<div><div><b>Location &amp; Employment Info</b><ul><li><b>
Department: </b>Administration</li><li><b>
Reports to: </b>Chief Financial Officer</li><li><b>
Classification (Exempt/Non-Exempt): </b>Non-Exempt</li><li><b>
Employment Type (Full Time/Part Time): </b>Full-Time</li><li><b>
Work Location (In Office/Hybrid/Remote): </b>Hybrid (Required in-office four days per week)</li><li><b>
Salary Range: </b>$80,000-$90,000</li><li><b>
Travel Requirements (None/Minimal Local Travel): </b>Minimal Local Travel</li></ul></div><b>
About TURN:</b><br>
TURN (The Utility Reform Network) is a nonprofit advocacy organization working to ensure affordable, reliable, and sustainable utility services for all Californians. Through policy advocacy, research, and grassroots organizing, TURN advances energy, broadband, and communications justice with a focus on low-income communities and communities of color.<br>
<br>
<b>About the Role:
</b><br>
The Accounting and Operations Coordinator provides administrative and operational support to the Finance Department while coordinating organizational processes that support efficient business operations. This position assists with accounts payable, accounts receivable, financial recordkeeping, vendor management, office operations, and cross-departmental administrative projects to ensure the effective functioning of the organization.<br>
<br>
<b>Key Responsibilities</b><ul><li>
Process accounts payable and accounts receivable transactions accurately and timely.
</li><li>Maintain financial records, deposits, and data in accounting and donor management systems.
</li><li>Support month-end close, reconciliations, financial reporting, and audit preparation.
</li><li>Process donations and maintain donor records and acknowledgments.
</li><li>Provide administrative support, including records management, filing, and special projects.
</li><li>Coordinate vendor relationships and assist with office and facility operations.
</li><li>Provide front desk/reception support and respond to inquiries.
</li><li>Assist with Board materials, donor communications, and organizational correspondence.
</li><li>Collaborate across departments to support organizational goals.
</li><li>Perform other related duties as assigned.</li></ul><br>
<b>
Qualifications</b><br>
Required Qualifications
<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field.
</li><li>3+ years of accounting, bookkeeping, finance, or related administrative experience.
</li><li>Experience with accounts payable and accounts receivable processing.
</li><li>Strong attention to detail, accuracy, and organizational skills.
</li><li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
</li><li>Strong problem-solving, verbal, and written communication skills.
</li><li>Ability to work independently while following established procedures.
</li><li>Proficiency with Microsoft Office 365, including Excel, Outlook, and Word.
</li><li>Reliable transportation for occasional local business needs.
</li></ul><b>Preferred Qualifications</b><ul><li>
Experience in a nonprofit environment.
</li><li>Proficiency with QuickBooks (Desktop and/or Online).
</li><li>Experience with Salesforce or similar CRM/database systems.
</li><li>Bilingual in Spanish.
</li><li>Experience with audits, month-end close, financial reporting, donor processing, fundraising administration, or membership-based organizations.</li></ul><b>
Compensation &amp; Benefits</b><br>
<br>
<b>Salary Range: $80,000-$90,000</b><br>
<br>
<b>TURN offers a competitive benefits package including:</b>
<ul><li>Medical, dental, and vision coverage</li><li>
Paid time off and holidays</li><li>
Retirement benefits</li><li>
Professional development opportunities</li><li>
Flexible/hybrid or remote work arrangements</li></ul><br>
<b>
Work Environment &amp; Travel</b><br>
This position may require occasional evening and weekend work, local and statewide travel, and prolonged periods of computer-based work.<br>
<br>
<b>How to Apply</b><br>
Please submit a resume and cover letter through the application portal. Additional materials may be requested during the hiring process. Please upload resume and cover letter in one file. Or, email to chouston@turn.org.<br>
<br>
<b>Equal Opportunity Employer
</b><br>
TURN is proud to be an Equal Opportunity Employer committed to building an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable law.<br>
<br>
TURN is committed to providing reasonable accommodations for qualified individuals with disabilities throughout the hiring process and during employment, in accordance with applicable laws.<br>
<p>
</p><p>ywOFGiEqHF</p></div>

Accounting and Operations Coordinator

Kurt Bridge

<div>HVAC Service Coordinator
<p><b>Location:</b> Tallahassee, FL</p>
<p><b>Job Type:</b> Full-Time | On-Site</p>
<p><b>Compensation:</b> Competitive Salary (DOE) + <b>Benefits</b></p>
<b>About the Role</b>
<p>We are seeking a highly organized and customer-focused HVAC Service Coordinator to serve as the central point of coordination for a busy commercial service department. This position plays a critical role in ensuring the efficient scheduling, dispatching, communication, documentation, and administrative support of daily service operations.</p>
<p>The HVAC Service Coordinator will work closely with customers, service technicians, vendors, and management to coordinate service requests, prioritize workload, maintain accurate records, support billing activities, and ensure exceptional customer service throughout the service lifecycle. This individual will be responsible for managing multiple priorities in a fast-paced environment while maintaining accuracy, professionalism, and responsiveness.</p>
<p>The ideal candidate will have experience supporting field service operations within HVAC, plumbing, mechanical, electrical, controls, facilities maintenance, or related service industries.</p>
<b>Key Responsibilities</b> <b>Customer Service &amp; Communication</b>
<ul><li><p>Serve as the primary point of contact for customers regarding service requests, maintenance needs, scheduling inquiries, and emergency service situations.</p>
</li><li><p>Respond promptly and professionally to customer calls, emails, and inquiries.</p>
</li><li><p>Provide customers with updates regarding technician arrival times, work status, scheduling changes, and service completion.</p>
</li><li><p>Maintain a high level of customer satisfaction by ensuring clear and proactive communication throughout the service process.</p>
</li><li><p>Resolve routine customer concerns and escalate complex issues when appropriate.</p>
</li></ul><b>Scheduling &amp; Dispatch Coordination</b>
<ul><li><p>Coordinate, schedule, and dispatch service technicians based on customer needs, technician skill sets, location, workload, and service priorities.</p>
</li><li><p>Manage daily technician schedules to maximize productivity and efficiency.</p>
</li><li><p>Coordinate emergency service requests and after-hours service coverage as needed.</p>
</li><li><p>Monitor service calendars and adjust schedules in response to changing priorities and operational demands.</p>
</li><li><p>Work closely with service management to balance workloads and optimize technician utilization.</p>
</li></ul><b>Service Operations Support</b>
<ul><li><p>Manage service requests from initiation through completion.</p>
</li><li><p>Create, update, and maintain work orders, service tickets, and job records.</p>
</li><li><p>Coordinate customer access requirements, site information, equipment details, and service documentation.</p>
</li><li><p>Track job progress and communicate status updates to customers and internal stakeholders.</p>
</li><li><p>Ensure all service activities are properly documented and completed in accordance with company procedures.</p>
</li></ul><b>Administrative &amp; Documentation Management</b>
<ul><li><p>Maintain accurate customer records, technician notes, service histories, purchase orders, and scheduling information within company systems.</p>
</li><li><p>Review technician time entries, work order documentation, and job records for completeness and accuracy.</p>
</li><li><p>Prepare and process service-related documentation, including work orders, service reports, invoices, quotations, and purchase orders.</p>
</li><li><p>Organize and maintain electronic and physical records in accordance with company standards.</p>
</li><li><p>Generate operational reports and assist with departmental recordkeeping as required.</p>
</li></ul><b>Billing, Invoicing &amp; Financial Support</b>
<ul><li><p>Support invoicing activities by ensuring service documentation is complete and accurately processed.</p>
</li><li><p>Review service records to facilitate timely billing and revenue recognition.</p>
</li><li><p>Assist with accounts receivable and accounts payable activities related to service operations.</p>
</li><li><p>Coordinate purchase orders and vendor documentation as necessary.</p>
</li><li><p>Support payroll-related processes through review and verification of technician hours and service records.</p>
</li></ul><b>Team Collaboration &amp; Process Improvement</b>
<ul><li><p>Collaborate closely with technicians, service managers, vendors, and internal departments to ensure smooth service delivery.</p>
</li><li><p>Assist in identifying opportunities to improve scheduling efficiency, customer service processes, communication workflows, and operational effectiveness.</p>
</li><li><p>Participate in departmental initiatives focused on service quality and continuous improvement.</p>
</li><li><p>Support additional service department responsibilities as assigned.</p>
</li></ul><b>Required Qualifications</b>
<ul><li><p>High School Diploma, GED, or equivalent required.</p>
</li><li><p>Minimum of three (3) years of experience in service coordination, dispatching, scheduling, customer service administration, or a related field.</p>
</li><li><p>Experience supporting service operations within HVAC, mechanical, plumbing, electrical, controls, facilities maintenance, construction services, or a similar industry preferred.</p>
</li><li><p>Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and related business applications.</p>
</li><li><p>Strong customer service skills with the ability to professionally interact with customers, vendors, technicians, and management.</p>
</li><li><p>Excellent verbal and written communication skills.</p>
</li><li><p>Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.</p>
</li><li><p>Ability to maintain accuracy while working in a fast-paced service environment.</p>
</li></ul><b>Preferred Qualifications</b>
<ul><li><p>Associate Degree in Business Administration, Accounting, Operations, or a related field.</p>
</li><li><p>Experience utilizing service management, dispatch, scheduling, or field service software.</p>
</li><li><p>Previous experience supporting HVAC, plumbing, mechanical, electrical, or field service operations.</p>
</li><li><p>Familiarity with invoicing, purchase orders, payroll support, accounts receivable, and accounts payable processes.</p>
</li><li><p>Experience coordinating emergency service calls and after-hours dispatch activities.</p>
</li></ul><b>Knowledge, Skills &amp; Abilities</b>
<ul><li><p>Strong understanding of dispatching, scheduling, and service coordination processes.</p>
</li><li><p>Knowledge of customer service best practices and service department operations.</p>
</li><li><p>Ability to effectively prioritize competing service requests and operational demands.</p>
</li><li><p>Strong problem-solving and decision-making abilities.</p>
</li><li><p>Ability to communicate effectively with customers, technicians, vendors, and internal stakeholders.</p>
</li><li><p>Strong attention to detail and documentation accuracy.</p>
</li><li><p>Ability to maintain confidentiality and professionalism in all business interactions.</p>
</li><li><p>Ability to adapt quickly to changing schedules, service emergencies, and evolving operational requirements.</p>
</li><li><p>Strong computer proficiency and ability to learn new software systems.</p>
</li></ul><b>Physical Requirements</b>
<ul><li><p>Ability to sit, stand, walk, bend, and reach throughout the workday.</p>
</li><li><p>Ability to operate computers, telephones, and standard office equipment for extended periods.</p>
</li><li><p>Ability to communicate effectively in person, by phone, and through electronic communications.</p>
</li><li><p>Ability to occasionally lift and/or move up to 25 pounds.</p>
</li><li><p>Manual dexterity sufficient for data entry, document management, and office equipment operation.</p>
</li><li><p>Adequate vision and hearing to effectively perform job responsibilities.</p>
</li></ul><b>Work Environment</b>
<p>This position operates primarily within a professional office environment and requires frequent communication with customers, service technicians, vendors, and internal personnel. The role involves extensive use of computers, telephones, scheduling systems, and service management software while managing multiple priorities in a fast-paced service environment. Occasional visits to warehouse, shop, service, or project locations may be required.</p></div>

HVAC Service Coordinator

Forever Paws Animal Shelter

<p>Forever Paws Animal Shelter &ndash; Fall River, MA<br/>35&ndash;40 hours per week</p><p>Forever Paws Animal Shelter is seeking a reliable, organized, and detail-oriented Finance &amp; Operations Coordinator to join our team. This position plays an important role in the financial and operational management of our nonprofit animal shelter and works closely with shelter leadership and the Board of Directors.</p><p>The ideal candidate will have experience in accounting, budgeting, nonprofit operations, and general facility oversight. This position requires strong organizational skills, initiative, and the ability to manage multiple responsibilities in a fast-paced environment.</p><p>* Manage accounts payable and accounts receivable<br/>* Maintain financial records using QuickBooks<br/>* Prepare and manage profit &amp; loss statements and balance sheets<br/>* Assist in developing and presenting budgets to the Board of Directors<br/>* Support grant writing and grant-related financial documentation</p><ul><li>Building repairs and maintenance coordination</li><li>Landscaping oversight</li><li>Vehicle maintenance and scheduling</li><li>Assist with vendor communication and service coordination</li><li>Utilize Microsoft Office programs including Excel, Word, and Outlook</li><li>Support day-to-day administrative and operational functions of the shelter</li></ul><p>* Associate degree in Accounting or related field preferred, or a minimum of 10 years of relevant accounting/bookkeeping experience<br/>* Experience with QuickBooks required<br/>* Strong understanding of financial reporting, budgeting, and bookkeeping practices<br/>* Familiarity with nonprofit operations and grant writing preferred<br/>* Proficiency in Microsoft Office programs<br/>* Strong communication, organizational, and time management skills<br/>* Ability to work independently and as part of a team</p><p>* 35&ndash;40 hours per week<br/>* Some flexibility may be required based on operational needs</p><p>Pay based on experience.</p><p>Forever Paws is a nonprofit no-kill animal shelter dedicated to helping homeless, abandoned, and neglected animals throughout the South Coast community. We are looking for team members who are compassionate, dependable, and committed to supporting our mission.</p><p>Benefits:</p><ul><li>Employee discount</li><li>Paid sick time</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Finance and Operations Coordinator

Hy-Vee, Inc.

<div><p>Additional Considerations (if any):
</p><ul><li></li></ul><p><b>At Hy-Vee our people are our strength. We promise &ldquo;a helpful smile in every aisle&rdquo; and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.
</b></p><p></p><p><b>Job Description:
</b></p><p></p><p><b>Job Title: </b>Human Resources and Accounting Manager
</p><p><b>Department: </b>Grocery
</p><p><b>FLSA: </b>Non-Exempt
</p><p></p><p><b>General Function:
</b></p><p>Provides prompt, efficient and friendly customer service. Updates payroll system. Counsels with department heads and employees regarding performance reviews, personnel issues, scheduling, benefits, wages, etc. Coordinates a variety of administrative duties including facilitating, recruiting, hiring, payroll, performance reviews, orientation, benefits, employee counseling, etc. Works closely with the store management to ensure maximum employee satisfaction and retention. Responsible for store accounting which includes posting sales, scans checks for back office conversion, cash accountability (completes deposit and balances system), accounts/expense payable, accounts receivable, and some inventory procedures.</p>
<p></p><p><b>Core Competencies
</b></p><ul><li>Partnerships</li>
<li>Growth mindset</li>
<li>Results oriented</li>
<li>Customer focused</li>
<li>Professionalism</li>
</ul><p></p><p><b>Reporting Relations:
</b></p><p>Accountable and Reports to: District Store Director, Store Manager; Assistant Managers of HWH, Perishables, and Store Operations
</p><p></p><p>Positions that Report to you: All other store positions and any assigned by Store Manager
</p><p></p><p><b>Primary Duties and Responsibilities:
</b></p><ul><li>Provides prompt, efficient and friendly customer service by exhibiting caring, concern and patience in all customer interactions and treating customers as the most important people in the store.</li>
<li>Smiles and greets customers in a friendly manner, whether the encounter takes place in the employee&rsquo;s designated department or elsewhere in the store.</li>
<li>Makes an effort to learn customers&rsquo; names and to address them by name whenever possible.</li>
<li>Assists customers by:</li>
<li>escorting them to the products they&rsquo;re looking for</li>
<li>securing products that are out of reach</li>
<li>loading or unloading heavy items</li>
<li>making note of and passing along customer suggestions or requests</li>
<li>performing other tasks in every way possible to enhance the shopping experience.</li>
<li>Answers the telephone promptly and provides friendly, helpful service to customers who call.</li>
<li>Coordinates the inputting, changing, and deleting of employee information in the VLM system (time and attendance).</li>
<li>Counsels with department head and employee regarding performance reviews, scheduling, benefits, wages, etc. and acts as the Insurance Coordinator and 401(k) Coordinator.</li>
<li>Handles and satisfies customer complaints, sends follow up letters, and thank you letters.</li>
<li>Develops effective recruiting and retention programs to facilitate the staffing of the store; coordinates the transfer of employees from one store to another.</li>
<li>Facilitates the hiring process and may be involved in the interviewing and placement of specified positions.</li>
<li>Tracks vacation and personal days for store employees.</li>
<li>Conducts orientation and trains new employees.</li>
<li>Attends weekly staff meetings and assistant manager meetings.</li>
<li>Adjusts hours and departments; takes time clock readings, etc.</li>
<li>Conducts performance reviews and exit interviews.</li>
<li>Makes payroll adjustments including extra bonuses, missed pay raises, etc. and sends to payroll.</li>
<li>Provides department heads and management with standard reports.</li>
<li>Transmits sales, hours, adjustments, and accounts receivable to corporate office on a weekly basis.</li>
<li>Disperses paychecks, W-2&rsquo;s, Trust Fund/401(k) reports/year end employee income and benefits reports, and other company and store communications (birthdays, anniversaries, etc.)</li>
<li>Posts hours worked by employees.</li>
<li>Prepares employee wage and employment verifications, as well as disability claims, leave of absence requests, and extensions.</li>
<li>Records and follows up on Workers Compensation claims and issues and fills out accident reports on customers, both property damage and personal injuries.</li>
<li>Schedules employees as needed, honors employee time off requests, and replaces employees that call in.</li>
<li>Verifies registers as needed.</li>
 <li>Evaluates money needs on a daily basis and keeps appropriate amounts in the safe.</li>
<li>Counts the safe, gift cards, gathers Western Union and other utility reports and verifies with prior day sales and their computer software.</li>
 <li>Print necessary reports from each of the stores locations servers.</li>
 <li>Scans checks, balances cash and checks, and prepares deposit.</li>
 <li>Reconciles miscellaneous bag and verifies the ending balance on the register. (Miscellaneous bag contains coupons, charges, ROA's paid outs and other misc. payment items)</li>
 <li>Prepares and reviews checkout and cash accountability report.</li>
 <li>Reconciles invoices, enters into system, and sends to corporate.</li>
 <li>Completes all other reconciliations monthly to balance with corporate.</li>
 <li>Prepares unpaid invoice report, reconciles Electronic Funds Transfer (EFT), and store accounts receivable with corporate on a monthly basis. Completes a Third-Party reconciliation for the pharmacy as needed.</li>
 <li>Reconciles spread sheets of expenses and merchandise.</li>
 <li>Reconciles FTD/Teleflora items monthly.</li>
 <li>Maintains strict adherence to department and company guidelines related to personal hygiene and dress.</li>
<li>Adheres to company policies and individual store guidelines.</li>
 <li>Reports to work when scheduled and on time.</li>
</ul><p></p><p><b>Secondary Duties and Responsibilities:
</b></p><ul><li>Coordinates and often conducts quarterly part-time employee meetings.</li>
<li>Coordinates store events (Holiday party, Springtime Party, etc.).</li>
<li>Assists with quarterly bonus meetings.</li>
<li>Coordinates store Service Award program for all employees.</li>
<li>Conducts tours of store for schools and civic organizations.</li>
<li>Orders supplies for office and departments.</li>
<li>Tracks vacation and personal days for all store employees.</li>
 <li>Runs department invoice reports for the department heads to reconcile.</li>
 <li>Prepares invoices held at store for corporate.</li>
 <li>Collects bad checks when necessary.</li>
 <li>Calls customers with charges 60 days old or older to get payment.</li>
 <li>Assists in other areas of store as needed.</li>
 <li>Performs other job related duties and special projects as required.</li>
</ul><p></p><p><b>Supervisory Responsibilities:
</b></p><p>Instructing, assigning, reviewing, and planning the work of others, maintaining standards, allocating personnel, and coordinating the activities of others.</p>
<p></p><p><b>Knowledge, Skills, Abilities, and Worker Characteristics:
</b></p><ul><li>Must have the ability to solve practical problems; variety of variables with limited standardization, and interpret instructions.</li>
<li>Ability to do arithmetic and calculations involving fractions, decimals, and percentages.</li>
<li>Must possess the ability to interview, counsel or advise people; evaluate data, compose correspondence.</li>
<li>Must be able to file, post, and mail materials; copy data from one record to another; interview to obtain basic information; guide people and provide basic direction.</li>
</ul><p></p><p><b>Education and Experience:
</b></p><p>High school, plus 2-3 years of other schooling (HR and/or Accounting) and Hy-Vee experience. Six months or less of similar or related work experience.</p>
<p></p><p><b>Physical Requirements:
</b></p><ul><li>Must be physically able to perform light work exerting up to 20 pounds of force occasionally to move objects.</li>
<li>Visual requirements include vision from less than 20 inches to more than 20 feet with or without correction, depth perception, color vision, and field of vision.</li>
<li>Must be able to perform the following physical activities: Climbing, balancing, stooping, kneeling, reaching, standing, walking, pulling, lifting, grasping, feeling, talking, hearing, and repetitive motions.</li>
</ul><p></p><p><b>Working Conditions:
</b></p><p>This position is occasionally exposed to chemicals/solvents. This is a fast paced work environment. This position is continually exposed to money for reconciliation purposes. There is occasional pressure to meet deadlines.</p>
<p></p><p><b>Equipment Used to Perform Job:
</b></p><p>Computer, Workday, Huddle, Microsoft Word, Outlook, calculator, phone, fax, copier, lotto machine, two wheeler, box cutters, and pallet jack.
</p><p></p><p><b>Financial Responsibility
</b></p><p>Responsible for payroll, accounts receivable, computer, and cash. Purchases uniforms/dress shirts, supplies, employee/store promotion, and processes cash advances. Responsible for all money, invoices and the purchasing of money.</p>
<p></p><p><b>Contacts:
</b></p><p>Has daily contact with customers and employee parents. Has monthly contact with the general public, community or trade/professional organizations, and federal/state governmental or regulatory agencies. Has occasional contact with suppliers/vendors.
</p><p></p><p><b>Confidentiality:
</b></p><p>Has access to confidential information including employee records.
</p><p></p><p>Are you ready to smile, apply today.</p>
<p><i>Employment is contingent upon the successful completion of a pre employment drug screen.</i></p></div>

Human Resources, Accounting Manager

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