accounts receivable coordinator

Convergint

<div><p>Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Accounts Receivable Coordinator to join our amazing culture. In this role, you will prepare, record, verify, analyze and report accounts receivable transactions, and posts customer payments on a timely basis. You will maintain and reconcile accounts receivable ledger accounts, financial statements and reports. You may provide a variety of credit and collection functions. As an Accounts Receivable Coordinator, you are a part of a dynamic team that allows you to grow as Convergint grows.</p><br>
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For information about how we use your personal information, please see our Colleague &amp; Applicant Privacy Notice, available on convergint.com/careers.</b></p><br>
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<p><b>
Who You Are</b></p>
<p>
You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Accounts Receivable Coordinator.</p><br>
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<p><b>
Who We Are</b></p>
<p>
With 20-years of proven growth and exceptional performance, our mission is to be our customer&rsquo;s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.</p><br>
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<p><b>
What you&rsquo;ll do with &ldquo;Our Training and Your Experience&rdquo;</b></p>
<ul>
<li>Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.</li>
<li>Prepares, records, verifies, analyzes, and reports accounts receivable transactions, and posts customer payments on a timely basis.</li>
<li>Maintains and reconciles accounts receivable ledger accounts, financial statements, and reports.</li>
<li>Adheres to account receivable policies and procedures and ensures external and internal controls and policies are adhered to.</li>
<li>Assists in identifying potential problem accounts and sends follow-up correspondence. May produce reports of accounts that are in arrears and analyses of bad debt, and prepares analyses and reconciliations of bill runs to detect fraud. Reviews and monitors credit sources, credit files, customer applications and delinquent accounts.</li>
<li>Monitors and resolves customer deductions in a timely manner.</li>
<li>May assist Project Managers with miscellaneous paperwork and reporting.</li>
<li>May provide a variety of credit and collection functions.</li>
<li>Performs other office administrative duties including but not limited to assisting with ordering office supplies and other supplies/services.</li>
<li>Acts as back up for other office jobs.</li>
<li>May obtain required information from credit organizations, banks and loan associations.</li>
<li>Performs other duties and responsibilities as requested or required.</li></ul><br>
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<p><b>
What You&rsquo;ll Need</b></p>
<ul>
<li>Strong attention to detail.</li>
<li>Good verbal and written communication skills.</li>
<li>High level of organization and time management skills.</li>
<li>Ability to work independently, multi-task, and prioritize.</li>
<li>Flexible, adaptable, detail-oriented and self-motivated.</li>
<li>Basic knowledge of Microsoft Word, Excel, and Outlook.</li>
<li>Very adaptable &ndash; responds effectively to changes in situation or information; ability to influence others and build consensus using good written and verbal communication skills.</li></ul><br>
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<p><b>
Company Benefits</b></p>
<p>
Convergint fosters a supportive, accessible, and inclusive environment in which all individuals are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits:</p>
<ul>
<li>10 Company Holidays and Paid Time Off starting at 13 days annually</li>
<li>Fun &amp; Laughter Day Off</li>
<li>Medical, Dental &amp; Vision Plan</li>
<li>Life insurance &amp; Disability Plan</li>
<li>Wellness Program</li>
<li>401K Matching Plan</li>
<li>Colleague Assistance Program</li>
<li>Tuition reimbursement</li>
<li>Competitive salary and compensation plan</li>
<li>Vehicle reimbursement plan or company vehicle</li>
<li>Corporate Social Responsibility Day</li>
<li>Cell phone reimbursement (if applicable)</li>
<li>Paid parental leave</li></ul><br>
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<p><b>
Requirements:</b></p>
<p>
Education: High School/GED or equivalent experience</p>
<p>
Preferred Experience: (but not required):
</p><ul><li>1-3 previous bookkeeping, accounting and/or financial</li>
<li>Associates degree in accounting</li></ul><br>
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<p><b>
Hourly Pay Range:</b> $25 - $29</p><br>
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<p>
Please note that this job posting includes salary information for the assigned target market range within the primary geographic region the requisition is posted. If the position is posted in multiple locations or is a remote position, the salary range may vary. Individual pay rates will, of course, vary depending on the job, department, and location, as well as the individual skills, experience, certifications, specific licenses, and education of the applicant.</p>
<p>
Convergint is an Equal Opportunity Employer.</p>
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Visit our Convergint careers site to learn more about the company and the exciting opportunities available.</p></div>

Accounts Receivable Coordinator - Albany, NY

R&S Manufacturing and Sales Co.

<p><b>POSITION SUMMARY</b></p><p>The Accounts Receivable &amp; Billing Coordinator is responsible for managing the full customer billing lifecycle &mdash; from invoice preparation through payment collection &mdash; while ensuring compliance with customer contract terms and internal project documentation.</p><p>This role works closely with Estimating, Production, and Operations to ensure accurate billing, timely collections, and strong cash flow management.</p><p><b>KEY RESPONSIBILITIES</b></p><p><b>Billing &amp; Invoicing</b></p><ul><li>Work closely with Estimating to ensure customer payment terms, deposits, and billing milestones are clearly documented in order and contract documentation</li><li>Generate progress, milestone, and final invoices</li><li>Confirm shipment quantities before invoicing</li><li>Track deposits and milestone payment triggers</li></ul><p><b>Accounts Receivable Management</b></p><ul><li>Post and apply customer payments</li><li>Reconcile discrepancies</li><li>Lead proactive collections via email and phone</li><li>Escalate slow-paying accounts as needed</li><li>Maintain customer credit limits</li><li>Proactively review open orders and identify accounts requiring payment prior to shipment; coordinate with Operations and notify customers accordingly</li></ul><p><b>Construction &amp; Compliance Support</b></p><ul><li>Review PO terms before billing</li><li>Prepare lien releases (conditional and unconditional)</li><li>Track preliminary notices (if applicable)</li><li>Maintain W9s and customer compliance documentation</li><li>Support tax exemption documentation</li></ul><p><b>Cash Flow &amp; Reporting</b></p><ul><li>Track / analyze / react to weekly A/R aging summary</li><li>Assist in short-term cash forecasting</li><li>Support month-end close A/R reconciliation</li></ul><p><b>ERP &amp; Process Management</b></p><ul><li>Maintain clean customer master records</li><li>Send project closeout documents and warranty information</li><li>Assist with audit requests</li></ul><p><b>QUALIFICATIONS</b></p><ul><li>2+ years (3+ preferred) Accounts Receivable experience (construction or manufacturing preferred)</li><li>Familiarity with project-based billing</li><li>Comfortable reviewing contracts and POs</li><li>Strong written and verbal communication</li><li>ERP experience (QuickBooks, Fulcrum, or similar)</li><li>Detail-oriented and process-driven</li></ul><p><b>SKILLSET</b></p><ul><li>Assertive but professional</li><li>Comfortable making collection calls</li><li>Strong follow-through</li><li>Structured and organized</li></ul><p>Pay: $70,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Accounts Receivable & Billing Coordinator

POOLTECH

<p><b>Part-Time Construction Bookkeeper &amp; Billing Coordinator</b></p><p>PoolTech of South Florida</p><p>PoolTech of South Florida is a boutique luxury residential pool builder specializing in custom high-end pool construction. We are a growing, structured company focused on quality, organization, and long-term scalability.</p><p>We are seeking an experienced and detail-oriented Construction Bookkeeper &amp; Billing Coordinator to help strengthen and maintain our financial systems.</p><p>This is a part-time position (approximately 10&ndash;15 hours per week) with flexibility and long-term growth potential as the company expands.</p><p><b>Responsibilities</b>​</p><ul><li>Manage and maintain QuickBooks Online</li></ul><ul><li>Reconcile bank and credit card accounts</li></ul><ul><li>Track vendor bills and allocate costs by project</li></ul><ul><li>Maintain accurate job costing for active projects</li></ul><ul><li>Prepare and send milestone invoices to clients</li></ul><ul><li>Monitor accounts receivable and follow up on outstanding balances</li></ul><ul><li>Maintain organized financial records</li></ul><ul><li>Assist with monthly financial reporting and CPA coordination</li></ul><ul><li>Help organize historical cost data to support bidding accuracy.</li></ul><p><b>Qualifications</b></p><ul><li>Strong QuickBooks Online experience (3+ years preferred)</li></ul><ul><li>Experience in construction or project-based bookkeeping strongly preferred</li></ul><ul><li>Familiarity with job costing and milestone billing</li></ul><ul><li>Highly organized with strong attention to detail</li></ul><ul><li>Able to work independently and handle confidential information.</li></ul><p><b>Schedule</b></p><ul><li>10&ndash;15 hours per week</li></ul><ul><li>Flexible schedule</li></ul><ul><li>Hybrid (remote with occasional in-office availability preferred)</li></ul><p>Compensation is competitive and based on experience.</p><p>Job Type: Part-time</p><p>Pay: $38.00 - $55.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Hybrid remote in North Miami Beach, FL 33169</p>

Part-Time Construction Bookkeeper & Billing Coordinator

84 Lumber

<div>Overview:
<div>
Are you ready to build a rewarding and lifelong career? Do you thrive in a team environment that challenges you to be your best? Join 84 Lumber, a family-owned company founded on growth, stability, and the mindset that &ldquo;nothing is impossible&rdquo;.<b> 84 Lumber is hiring immediately and has the perfect career opportunity for you!</b></div><div></div><div><b><br>
WHO IS 84?</b></div><div></div><div><br>
84 Lumber is the nation&rsquo;s largest privately held supplier of building materials, manufactured components and industry-leading services for residential and commercial construction. With over 320 facilities in 34 states and plans for even more locations, your opportunities for growth within the company are endless. <b>If you invest in yourself, we will invest in you!</b></div><div></div><div><b><br>
 Pay: </b>$19.00 per hour. This position includes full benefits.</div><div></div><div><b><br>
COMPREHENSIVE BENEFITS PACKAGE:</b></div><div></div><div><br>
We offer all the benefits you expect from an industry leader, including:</div><ul><li>
Paid Time Off (PTO), sick and personal days</li><li>
Medical, dental and vision insurance</li><li>
Holiday pay</li><li>
Flexible Spending Accounts (FSA) for medical and dependent care</li><li>
Annual profit sharing and 401(k) with employer match (based on company profits)</li><li>
Discounts on building materials and other retail partnerships</li></ul><div><b>
RECOGNITION &amp; AWARDS:</b></div><div></div><div><br>
In 2024, 84 Lumber was proudly recognized as one of America&rsquo;s:</div><ul><li><b>
Most Trustworthy Companies</b> by <i>Newsweek</i></li><li><b>
Top Retailers</b> by<i> USA Today</i></li><li><b>
Largest Private Companies</b> by <i>Forbes</i></li><li><b>
Fastest-Growing Companies </b>by <i>5000</i>.</li></ul><div>
Coordinator is responsible for assisting salespeople in their customer service activities. This includes creating estimates from quotations provided by the salesperson, sourcing product needed to fulfill job requirements, taking customer and vendor phone calls and responding quickly and efficiently. Coordinator is responsible for the accurate invoicing of material and ensuring AR customers receive their monthly invoices timely. Coordinator will function as an accounts receivable person and assist in timely customer collections. Some store maintenance responsibilities as assigned by the Store Manager.</div>
Responsibilities:
<div>
Inputting estimates into POS system</div><div>
Sourcing materials</div><div>
Customer service</div><div>
Order Entry and Invoicing</div><div>
Accounts receivable</div>
Qualifications:
<div>
Invoicing and POS System</div><div>
Inventory System</div><div>
Human Resources System</div><div>
Word Processing Software</div><div>
Spreadsheet and Internet Software</div><div>
Respond to common inquiries or complaints from customers</div><div>
Ability to define problems, collect data, establish facts, and draw valid conclusions; interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.</div><div></div><div><i><br>
84 Lumber Company is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. 84 Lumber Company is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact recruiting@84lumber.com.</i></div></div>

Sales Coordinator

Benedictine

<div>Overview:
<div>
Position supports the efficient operation of the business office, ensuring seamless coordination of administrative tasks, financial processes and customer service functions. The Business Office Coordinator is responsible for both A/P and A/R functions ensuring compliance with financial regulations and internal policies. May also perform additional business office support functions as assigned.</div><div><br>
</div>Responsibilities:
<ul><li>Ensures compliance to State, Federal or County rules and regulations and Benedictine policies and procedures regarding all accounts receivable processes.</li><li>
Actively participates as member of community&rsquo;s management team.</li><li>
Develops proficiency and acts as a resource in the billing system, accounting software, online payer portals, and other applications, as needed.</li><li>
Ensures all admissions and financial related paperwork is thoroughly completed for each admitted resident and obtains prior authorizations where applicable.</li><li>
Manages resident set-up, applicable charges, payers and payer changes, and private pay set-up in billing system.</li><li>
Performs eligibility checks, verifies insurance benefits, and provides coverage details to residents.</li><li>
Drives the Medicaid application process for applicable residents.</li><li>
Responsible for census management for the community.</li><li>
Processes payments and performs daily bank deposits via desktop scanner, or a minimum of twice weekly if physical bank deposits are needed.</li><li>
Enters ancillary charges and submits vendor invoices to Accounts Payable in accordance with corporate policies and procedures.</li><li>
Oversees daily management of the Resident Trust Account (RTA) and petty cash, and assists in monthly reconciliation of the RTA.</li><li>
Attends community&rsquo;s reimbursement meetings, care conferences, IDT meetings, and all other applicable meetings and trainings, as needed.</li><li>
Performs applicable month-end close activities.</li><li>
Reconciles Expenses to Revenue on a monthly basis.</li><li>
Completes annual Medicaid and Medicare Cost Reporting and other year-end activities needed.</li><li>
Participates in monthly accounts receivable aging review and assist CBO as needed for collection activities or other follow-up items.</li><li>
Manages the selection, training, development and performance of assigned staff where applicable to retain a professional and motivated team. This includes coaching staff that are participating in a succession development plan, adhering to affirmative action requirements, and providing direction and support for direct and indirect reports.
</li><li>Works with the Benedictine Foundation, if applicable and/or as needed for the community.</li><li>
Promotes the Benedictine Mission and Core Values of Hospitality, Stewardship, Respect and Justice by bringing the Mission and Core Values into the day-to-day activities of the company.
</li><li>Performs other duties, tasks and/or projects as assigned.</li></ul>
Qualifications:
<div>
Required</div><ul><li>
High School Diploma or equivalent</li><li>
One (1) or more years of healthcare accounts receivable and/or accounts payable experience</li><li>
Computer experience and use of general office equipment</li></ul><div>
Preferred</div><ul><li>
Ability to work independently with organizational skills</li><li>
Must be able to read, write and communicate in English</li><li>
Ability to read and write to work with patient information and communicate appropriately with key stakeholders.</li><li>
Ability to multi-task and prioritize duties</li><li>
Requires analytical, deductive reasoning,and problem solving abilities.</li></ul><div>
EEO/AA/Vet Friendly</div>
Salary Range: $31-$33 hr. / Non-exempt Benefits Statement:
<div>
A robust benefits package is available to eligible associates, designed to meet the needs of every stage of life, including paid time off (PTO), retirement, medical, dental, vision, education assistance, and a variety of additional voluntary benefits. For more information visit our website at www.benedictineliving.org.</div>
Additional Information:
<div>
#BHSHUMBOLDT</div></div>

Business Office Coordinator

Erickson Senior Living

<div><p>Location:</p>
Tallgrass Creek by Erickson Senior Living<p>
Join our team as an Accounting Office Coordinator, where you will support our finance department by handling accounts receivable, billing, resident profiles, and census management. Use your exceptional customer service skills to address residents' account inquiries and issues efficiently.</p><p><b>
Compensation: Starting at $22.00 per hour, commensurate with experience</b></p><p><b>
What we offer</b></p><ul><li><p>
A culture of diversity, equity, and inclusion, which builds on our mission, vision and values</p></li><li><p>
Medical, dental and vision packages, including an annual reimbursement for qualified wellness expenses, personal health coaching and telemedicine options</p></li><li><p>
Onsite medical centers, providing wellness visits and sick care for all team members over 18 years of age</p></li><li><p>
PTO Plans, PLUS company paid volunteer hours for eligible team members, in accordance with applicable state law.</p></li><li><p>
401k for all team members 18 and over with a company 3% match</p></li><li><p>
Growth Opportunities &ndash; grow with the company as we open new communities and expand on our existing ones!</p></li><li><p>
Education assistance, certification reimbursement and access to over 6,000 courses through our online learning library, designed to enhance your current skills and build new ones</p></li></ul><p><b>
How you will make an impact</b></p><ul><li><p>
Provide customer service to residents as the primary contact for community accounts receivable and billing.</p></li><li><p>
Handle day-to-day resident billing inquiries and collaborate with other departments and outside vendors to resolve sensitive or confidential billing issues.</p></li><li><p>
Process monthly resident statements, accounts payable invoices, and manage cash deposits.</p></li><li><p>
Manage and maintain all resident files, including auditing new resident files using an audit checklist.</p></li><li><p>
Perform data entry for admission information and update resident profiles in Vision software as needed.</p></li><li><p>
Maintain and update the daily census and conduct research to ensure the accuracy of census data.</p></li><li><p>
Support the Finance Department with special projects, including generating G/L reports, analyzing G/L details, composing and sending letters to residents and vendors, and assisting with the budget process.</p></li></ul><p><b>
What you will need</b></p><ul><li><p>
Experience with census management software/tools is a plus</p></li><li><p>
Strong time management and organizational skills</p></li><li><p>
Proficiency in Microsoft Office and strong computer skills</p></li></ul><p>
Please note that specific state regulations and requirements may be applicable. These regulations take precedence over the requirements outlined in the job description.</p><p>
Tallgrass Creek is a beautiful 65-acre continuing care retirement community located in Overland Park, Kansas, just minutes from the Kansas-Missouri border. We&rsquo;re part of a growing national network of communities managed by Erickson Senior Living, one of the country&rsquo;s largest and most respected providers of senior living and health care. Tallgrass Creek helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well-being services for those who live and work with us. As part of our team, you'll enjoy flexibility and work-life balance to meet your personal and professional goals, and we are committed to providing you with opportunities to learn and grow.</p><p>
Erickson Senior Living, its affiliates, and managed communities are Equal Opportunity Employers and are committed to providing a workplace free of unlawful discrimination and harassment on the basis of race, color, religion, sex, age, national origin, marital status, veteran status, mental or physical disability, sexual orientation, gender identity or expression, genetic information or any other category protected by federal, state or local law.</p></div>

Accounting Assistant

Greenlife Gardens

<p><b>Job Title:</b> Accounting Coordinator</p><p><b>Company</b>: Greenlife Gardens</p><p><b>Location</b>: Papillion, NE (Commercial &amp; Residential Landscaping / Lawn Care Operations)</p><p><b>Reports To</b>: Chief Financial Officer</p><p><b>Employment Type</b>: Full-Time</p><p><b>Job Summary</b></p><p>The Accounting Coordinator supports day-to-day accounting for our commercial and residential landscaping and lawn care operations, partnering with operations and finance to ensure accurate billing, clean job costing, and timely month-end support. This role owns key workflows across accounts payable, accounts receivable, deposit processing, payroll coordination, and reconciliations, while helping reduce billing delays, improve coding accuracy, and minimize month-end surprises through strong follow-through and process discipline.</p><p><b>Responsibilities</b></p><ul><li>Process incoming mail, invoices, payments, and deposits; maintain accurate documentation for all transactions.</li><li>Support invoice preparation and ensure billing aligns with contract terms, completed work, service dates, and required backup.</li><li>Track AR aging, send statements/follow-ups, and coordinate dispute resolution with customers and operations.</li><li>Maintain strong job-cost hygiene by ensuring vendor bills, materials, fuel, and subcontractor costs are coded to the correct job/service line; follow up on miscoding promptly.</li><li>Support billing for change orders, extras, and time-and-material work (labor/equipment support and material usage backup).</li><li>Review time and job allocations for accuracy; coordinate corrections with payroll and support field staff on timekeeping expectations.</li><li>Perform bank reconciliations and assist with balance sheet reviews; investigate and escalate unusual transactions or discrepancies.</li><li>Assist month-end close support schedules (accruals, prepaids, and other close tasks) and maintain organized supporting documentation.</li><li>Maintain vendor and subcontractor files (e.g., W-9s, certificates of insurance if applicable) and ensure invoices align to agreed terms and backup.</li><li>Identify process improvements across AP, AR/billing, coding, and workflow efficiency; communicate clearly with accounting leadership and operations</li></ul><p><b>Qualifications</b></p><ul><li>3&ndash;5 years of accounting experience (field services, construction, landscaping, or similar operational environment preferred).</li><li>Working knowledge of AP, AR, reconciliations, and month-end close support; experience coordinating payroll processes is a plus.</li><li>Proficiency in Excel and comfort learning accounting and job/service systems.</li><li>Highly organized, detail-oriented, and able to manage multiple priorities and deadlines.</li><li>Strong communication skills and a collaborative approach when partnering with field operations and leadership.</li><li>Comfortable with seasonal volume spikes (spring ramp-up, month-end, and weather-driven priorities)</li></ul><p><b>Pay and Benefits</b></p><ul><li>Pay: Starting at $60,000/year (based on experience; higher starting pay available for well-qualified candidates).</li><li>Health/Vision/Dental insurance options</li><li>401(k) with company match</li><li>Paid time off and paid holidays</li><li>Advancement opportunities within a growing organization</li></ul><p><b>Why Greenlife Gardens</b></p><p>Greenlife Gardens is committed to operational excellence, team development, and long-term growth. In this role, you&rsquo;ll have real ownership over core accounting workflows and the opportunity to strengthen billing accuracy, job costing discipline, and month-end execution&mdash;while partnering closely with both operations and finance leadership.</p><p>Job Type: Full-time</p><p>Pay: From $60,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Accounting Coordinator

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