accounts receivable coordinator

Burlington Stores

<div>Position Overview
Responsible for collection of company&rsquo;s accounts receivable, mainly related to our Community Voucher program. Primarily involves reviewing paperwork received from stores, invoicing vouchers issued by agencies, pulling receipts from POS system, and scanning documentation to send to agencies. Requires some collaboration with agency representatives. Also includes confirming completeness of documentation, problem solving and analysis. Requires frequent communication with team members to meet department goals and deadlines. Must be self-directed, able to prioritize workload, and follow up on outstanding issues independently.
A Day In The Life
<ul><li>Community vouchers accounts receivable processing:</li>
<li>Process mail received from stores by identifying specific agencies, maintaining knowledge of agency&rsquo;s individual requirements, validating that all documents are received and if not, pull receipt copies. Organize paperwork for streamlining invoicing.</li>
<li>Utilizing Sage Business Works A/R software to create invoices, attach necessary documents, and scan/email or mail to agencies.</li>
<li>Use systems to download and save receipt copies for bulk billings. Maintain organization of folders and files in Microsoft office.</li>
<li>Assist with monthly reconciliation and correction of paperwork received vs invoices created to confirm outstanding A/R balances for both open invoices and open paperwork.</li>
<li>Assist with set-up of new agencies in Business Works and update internal documentation.</li>
<li>Problem solve to rectify issues with agencies including collection of open invoices, application of payments, voucher acceptance procedures and agency requirements</li>
<li>Research involving use of Business Works, querying invoice backup and analysis of POV sales date via open paperwork schedule.</li>
<li>Communicate in a professional manner with agency representatives via phone and/or email to gather information and provide timely response, as well as making corrections in Business Works system, open paperwork schedule and open transactions in Excel documents.</li>
<li>Collection of outstanding receivables</li>
<li>Receive checks and wires and match to individual transactions. This sometimes requires utilizing agencies&rsquo; individual websites to pull down payment support and match to our open invoices. May also require contacting agency for further information to properly match payment to transaction.</li>
<li>Maintain accurate data regarding open invoices/transactions.</li>
<li>Apply payments received in Excel file to maintain up to date open invoices schedule and allow for invoice aging reporting.</li>
<li>Assist with monthly reconciliations and corrections to assure proper posting in General Ledger.</li>
<li>May require updating database of agency information including contact information, billing requirements and other pertinent information.</li>
<li>Provide backup to other coordinators which requires cross training between associates and keeping up to date on changing procedures.</li>
</ul>You'll Come With
<ul><li>High School diploma or equivalent.</li>
<li>1 year of experience in an office environment, Finance area preferred</li>
<li>Basic Microsoft Office experience with knowledge of Outlook, Word, and emphasis on Excel.</li>
<li>Ability to interact professionally (via verbal and written communications) with customers/agencies.</li>
<li>Strong organizational skills and attention to detail.</li>
</ul>\#LI-CG1
Come join our team. You&rsquo;re going to like it here!
You will enjoy competitive wages, flexible hours, and an associate discount. Burlington&rsquo;s benefits package includes medical, dental and vision coverage including life and disability insurance. Full-time associates are also eligible for paid time off, paid holidays and a 401(k) plan. We are a rapidly growing brand and provide a variety of training and development opportunities so our associates can grow with us. Our teams work hard and have fun together! Burlington associates make a difference in the lives of customers, colleagues, and the communities where we live and work every day. Burlington Stores, Inc. is an equal opportunity employer committed to workplace diversity.
Individual pay decisions will be based on a variety of factors, such as but not limited to, qualifications, education, job-related skills, relevant experience, and geographic location.
Min-Mid $15.60 - $22.00
Posting Number R102632
Location New Jersey-Burlington
Address 1830 Route 130 North
Zip Code 08016
Pay Rate Hourly
Career Site Category Corporate
Position Category Accounting
Job Type Full-Time
Remote Type Hybrid
Evergreen No</div>

Accounts Receivable Coordinator

Shelterwood Collective

Accounts Receivable &amp; Billing CoordinatorABOUT USShelterwood Collective is a cooperative of healers &mdash; therapists, counselors, bodyworkers, energy healers, coaches, and spiritual practitioners. Each practitioner is an independent business and our collective fosters sustainability and vitality for our practitioner members by providing business administration support, a dynamic community, opportunities for learning and development, and shared resources. Our mission is to cultivate whole person healing for collective well-being. Together we serve individuals, relationships, families, and communities in the greater Seattle area and throughout Western Washington.THE ROLEWe are seeking a highly organized, detail-driven Accounts Receivable &amp; Billing Coordinator to own and manage the full lifecycle of incoming and outgoing practitioner-earned funds within our collective.This role is responsible for the accurate intake, reconciliation, allocation, and distribution of practitioner-earned funds across multiple systems&mdash;including insurance payments and member payouts. You will work across platforms such as QuickBooks, Stripe, Plooto, Sessions Health (EHR), healthcare portals, and internal spreadsheets to ensure financial accuracy and integrity at every step.This is a hands-on, systems-oriented role for someone who loves working with numbers, tracking details, and bringing order to complexity. The ideal candidate takes pride in clean books, clear processes, and closing loops.You will collaborate with our Director of Services, CFO, accounting and bookkeeping team, billing team, and practitioner members, but this role requires a high degree of independence and ownership.ESSENTIAL FUNCTIONSFinancial Operations Ownership<ul><li>Own accounts payable and accounts receivable from start to finish</li><li>Track, reconcile, and allocate incoming practitioner-earned funds (including insurance payments)</li><li>Execute accurate and timely distribution of funds to members</li><li>Maintain financial accuracy across all systems and records</li></ul>Reconciliation &amp; Reporting<ul><li>Perform regular account reconciliations across bank accounts, Stripe, and accounting systems</li><li>Identify, investigate, and resolve discrepancies independently</li><li>Generate and maintain reports related to payments, payouts, and financial activity</li><li>Support financial visibility for leadership through clear, reliable reporting</li></ul>Systems &amp; Process Management<ul><li>Work across multiple platforms (QuickBooks, Stripe, Plooto, Sessions Health, spreadsheets, paper checks) with fluency</li><li>Maintain organized, auditable financial records and workflows</li><li>Improve and streamline financial processes for efficiency and clarity</li><li>Ensure consistency and accuracy across systems</li></ul>Billing &amp; Payment Coordination<ul><li>Support billing workflows, including insurance-related payments and claims tracking</li><li>Monitor payment status and follow up on outstanding or denied claims as needed</li><li>Coordinate with practitioners regarding balances, payouts, and billing questions</li></ul>Cross-Team Coordination<ul><li>Collaborate with CFO and Director of Services on financial operations and reporting</li><li>Serve as a reliable point of contact for members regarding payments and financial processes</li><li>Support internal alignment between financial systems and operational workflows</li></ul>YOU ARE<ul><li>Detail-obsessed &mdash; you catch what others miss and take pride in accuracy</li><li>Systems-minded &mdash; you naturally organize, streamline, and improve processes</li><li>Ownership-oriented &mdash; you like being responsible for a full cycle, not just pieces</li><li>Financially fluent &mdash; comfortable working with numbers, reconciliations, and reports daily</li><li>Efficient and focused &mdash; you move tasks to completion and close loops</li><li>Tech-comfortable &mdash; you can quickly learn and navigate multiple platforms</li><li>Grounded communicator &mdash; clear, direct, and professional in written and verbal communication</li></ul>EXPERIENCE &amp; SKILLS <ul><li>Experience in accounts payable/receivable, bookkeeping, or financial operations</li><li>Demonstrated experience with reconciliation and financial reporting</li><li>Proficiency with QuickBooks (or similar accounting software)</li><li>Strong competency in spreadsheets (Excel or Google Sheets)</li><li>Experience managing multiple financial systems simultaneously</li><li>High level of accuracy and attention to detail</li><li>Ability to manage and prioritize recurring financial workflows</li></ul>PREFERRED (BUT NOT REQUIRED) <ul><li>Experience with healthcare billing or insurance payments</li><li>Familiarity with Stripe, Plooto, or EHR systems (e.g., Sessions Health)</li><li>Understanding of HIPAA and handling protected or sensitive information</li><li>Experience in small business, startup, or multi-stakeholder environments</li></ul>ABOUT THE ENVIRONMENTWe are a healing collective committed to whole-person care, sustainability, and collective well-being. While this role is primarily financial and operational, it exists within a relational and values-driven ecosystem. The ideal candidate is someone who can hold both precision and humanity&mdash;bringing rigor and reliability to financial systems while working within a collaborative, mission-driven community.COMPENSATION &amp; BENEFITS<ul><li>Reports to: Director of Service</li><li>Hours: Full-time (40 hours/week)</li><li>Employment type: Full-Time; W2</li><li>Payroll taxes covered (i.e. FICA, Medicare, L&amp;I)</li><li>Salary: $65,000-75,000 depending on experience, skill set, and scope</li><li>Format: This role requires in person presence at our home space in Pioneer Square with the opportunity to also work remotely occassionally</li><li>Paid time off</li><li>1 hour earned per 40 hours worked</li><li>10 paid holidays</li><li>Paid sick and family leave</li><li>1 hour earned for every 40 hours worked (not including overtime)</li><li>Healthcare benefits</li><li>50% of health insurance premiums covered for employees working 24 hours/week $200/month health care stipend for employees who choose to opt out of medical coverage</li><li>Vision and dental coverage available</li><li>Retirement benefits</li><li>401K retirement plans with 3.5% company match</li><li>Additional benefits</li><li>Unlimited ORCA transit pass covered at 100%</li><li>Access to Shelterwood Collective&rsquo;s programming and professional development opportunities</li><li>20% off Apothecary purchases</li><li>A collaborative, supportive work environment rooted in values of community and healing.</li></ul>TO APPLYPlease send a cover letter and resume to careers@shelterwoodcollective.com. Position will be open until filled with priority given to applications received by April 1.ANTI-DISCRIMINATION &amp; BELONGINGShelterwood Collective is an equal opportunity employer. We are committed to cultivating a workplace rooted in dignity, respect, and belonging. We do not discriminate on the basis of race, color, national origin, ancestry, religion, creed, sex, gender identity or expression, sexual orientation, age, disability, marital status, veteran status, immigration status, genetic information, or any other characteristic protected by law.We believe that lived experience is a form of wisdom. We recognize that systems of oppression have shaped access to opportunity, safety, and economic mobility, and we are committed to building a workplace that actively counters those harms.Folks who are queer, trans, non-binary, Black, Indigenous, people of color, disabled, parents, immigrants; are/have been system-impacted; and/or have experienced systemic oppression or gender-based violence are strongly encouraged to apply. If you are excited about this role but your experience does not align perfectly with every qualification, we still invite you to apply.We are committed to providing reasonable accommodations throughout the hiring process and in employment. Please let us know what you need to participate fully.Pay: $65,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

Accounts Receivable & Billing Coordinator

NORTH PARK TRANSPORTATION

Local long-standing truck line North Park Transportation Co in North Metro Denver has an immediate full time Accounts Receivable Coordinator/Interlines Part Time opening. This is an in office position.North Park Transportation is a Leader in Regional LTL Carrier Services, providing 80 years of Quality Service to Customers in Colorado, Wyoming, Utah, Montana, South Dakota, Nebraska, Washington, and Idaho.We are employee owned and employee driven. When you work at North Park Transportation, you become an owner. Our employees share directly in the profits of the company as they have for over thirty years. Simply put, there's no better incentive plan anywhere in the business. It's world class.North Park Transportation has a policy of promoting from within so we are looking for employees who want to grow with us whether that is on the Operations side of the business or into Accounting Department!Pay Range: $23.00-$25.00/hour, OT on occasionHours: Monday-Friday, generally 8:30am-12:30pm, this is an in-office position. Part Time.RESPONSIBILITIES:<ul><li>Collect, input, review, update and manage AR data accurately in the accounting system.</li><li>Reconcile AR Transactions and resolve discrepancies.</li><li>Maintain accurate customer records and billing information.</li><li>Collaborate with accounting, sales, and customer service teams to ensure data integrity.</li><li>Assist in the month-end closing process related to AR.</li><li>Implement and improve data management processes and procedures.</li><li>Ensure compliance with company policies and accounting standards.</li><li>Assist in data cleaning, auditing and verification processes.</li><li>Support administrative tasks such as filing, scanning, and document management.</li><li>Generate basic reports from data as requested.</li><li>Collaborate with team members to ensure data accuracy and completeness.</li><li>Working with customer websites and data collection.</li><li>Works outside of general job description duties to assist others on an as-needed basis.</li></ul>REQUIREMENTS:<ul><li>High school diploma or equivalent.</li><li>Proven experience in AR or data management.</li><li>Excellent communication and interpersonal skills.</li><li>Able to navigate through multiple platforms at one time.</li><li>Ability to work independently and as part of a team.</li><li>Knowledge of exporting files.</li><li>Proficiency in Google Office applications, especially sheets and Docs.</li><li>Ability to manage multiple priorities and work under pressure.</li><li>Proficiency in data analysis and reporting.</li><li>Ability to handle sensitive and confidential information discreetly.</li><li>Knowledge of transportation industry regulations and safety standards.</li><li>Strong organizational and time management skills.</li></ul>Job Type: Full-timePay: $23.00 - $25.00 per hourBenefits:<ul><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Denver, CO 80216 (Required)</li></ul>Ability to Relocate:<ul><li>Denver, CO 80216: Relocate before starting work (Required)</li></ul>Work Location: In person

Accounts Receivable Data Coordinator/Interline Part Time

Voytko Mechanical Inc

Office Coordinator (Accounts Receivable &amp; Dispatch Support)We are a growing HVAC service company seeking a reliable, organized, and self-motivated Office Coordinator to support our office operations.This position plays an important role in keeping our office organized, supporting accounts receivable and customer communication, and assisting with dispatch operations when needed. The ideal candidate enjoys working in a small company environment where team members collaborate but also take ownership of their responsibilities.We are looking for someone who is detail-oriented, dependable, and comfortable communicating with customers while managing multiple administrative responsibilities.Key ResponsibilitiesAccounts Receivable &amp; Customer Collections<ul><li>Assist with invoicing and payment processing.</li><li>Monitor open invoices and follow up with customers regarding past-due balances.</li><li>Communicate professionally with customers regarding billing questions and payment status.</li><li>Maintain accurate accounts receivable records within the company operating software.</li><li>Work with the office team to ensure invoices and documentation are properly recorded.</li></ul>Office Administration<ul><li>Maintain accurate customer, job, and billing records in company software.</li><li>Organize and maintain office files and documentation (digital and physical).</li><li>Answer incoming calls and assist customers with scheduling, service questions, or general inquiries.</li><li>Manage general office communications including phone, email, and document organization.</li><li>Provide general administrative support including data entry, scheduling, and documentation.</li></ul>Backup Dispatch Support<ul><li>Provide backup support dispatching HVAC technicians to service calls during peak periods or staff absences.</li><li>Confirm appointments with customers and communicate arrival windows.</li><li>Track job progress and update service records.</li><li>Assist with coordinating technician schedules during busy periods.</li></ul>What We're Looking For<ul><li>Strong organizational and communication skills.</li><li>Comfortable speaking with customers regarding scheduling or billing matters.</li><li>Ability to learn and work within company software systems.</li><li>Detail-oriented with strong follow-through.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li><li>Reliable, proactive, and comfortable working independently.</li><li>Previous experience in office administration, accounts receivable, customer service, or dispatching is a plus.</li></ul>Work EnvironmentThis position is ideal for someone who enjoys working in a smaller company environment where reliability, teamwork, and initiative are valued. Team members support each other, but each person is trusted to manage their responsibilities and help keep operations running smoothly.Pay: $22.50 - $27.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>1. This position requires regular phone communication with customers regarding scheduling and billing. Are you comfortable handling these types of calls?</li><li>2. How many years of experience do you have working in office administration or office coordination roles?</li><li>3. Please briefly describe any experience you have with accounts receivable, invoicing, or customer collections.</li><li>4. What office or business software systems have you used in previous roles? (Examples may include QuickBooks, dispatch or field service software, CRM systems, Excel, or Google Sheets.)</li></ul>Work Location: In person

Office Coordinator (AR & Dispatch Support)

Right Resource Management Group

Employment Type: Full-Time, Temp-to-Perm (90 Days) Schedule: Monday&ndash;Friday, standard business hours Location: On-site (no travel required)Position Overview: We are seeking a reliable and detail-oriented Accounting Coordinator to support Accounts Payable and Accounts Receivable functions for one of our clients. This is a great opportunity for someone looking to grow their accounting career in a fast-paced, team-oriented environment.Key Responsibilities:<ul><li>Process Accounts Payable and Accounts Receivable transactions</li><li>Perform high-volume data entry with accuracy and efficiency</li><li>Maintain financial records and supporting documentation</li><li>Assist with invoice processing, payments, and reconciliations</li><li>Support general accounting and administrative tasks as needed</li></ul>Qualifications:<ul><li>Minimum of 1+ year of AP/AR or general accounting support experience</li><li>Strong attention to detail and organizational skills</li><li>Ability to handle high-volume transactional work</li><li>Proficiency in Microsoft Excel and basic accounting systems preferred</li><li>Strong work ethic and ability to meet deadlines</li></ul>Additional Information:<ul><li>This is a temp-to-permanent opportunity with strong potential for long-term placement</li><li>Immediate need &ndash; we are looking to hire quickly</li></ul>Pay: $45,000.00 - $50,000.00 per yearExperience:<ul><li>Accounting: 1 year (Required)</li></ul>Work Location: In person

Accounting Coordinator (AP/AR) – Temp to Hire

Danos

<div>Overview:

The Billing Coordinator is responsible for the invoicing and collections process, ensuring timely billing and payments from customers. This role ensures the accuracy of billing records, communicates with clients to resolve any discrepancies, and works to reduce outstanding receivables
Responsibilities:
<ul><li>
Prepare and distribute accurate, timely invoices for services, fees, and expenses</li><li>
Maintain and update client billing information in financial systems</li><li>
Reconcile discrepancies between invoices and client records</li><li>
Generate monthly billing reports for internal review</li><li>
Ensure compliance with company policies, tax regulations, and contract terms</li><li>
Communicate with clients regarding outstanding invoices and payment issues</li><li>
Manage collections process, including follow-ups and negotiating payment arrangements</li><li>
Monitor accounts receivable aging reports to reduce overdue balances</li><li>
Post payments, apply cash, and reconcile bank deposits with receivables</li><li>
Resolve billing disputes and support audits with accurate financial documentation</li><li>
Answer phones.
Skills:<ul><li>
Strong proficiency in MS Office, particularly Excel.</li><li>
Excellent organizational skills and attention to detail.</li><li>
Strong written and verbal communication skills for interacting with clients and internal teams.</li><li>
Ability to work under pressure and meet deadlines.</li><li>
Problem-solving and negotiation skills to handle collections issues.</li></ul></li></ul>
Qualifications:

Experience:<ul><li>
5+ years of experience in billing, accounts receivable, or collections.</li><li>
Experience working with billing systems and accounting software</li></ul></div>

Billing Coodinator

POOLTECH

Part-Time Construction Bookkeeper &amp; Billing CoordinatorPoolTech of South FloridaPoolTech of South Florida is a boutique luxury residential pool builder specializing in custom high-end pool construction. We are a growing, structured company focused on quality, organization, and long-term scalability.We are seeking an experienced and detail-oriented Construction Bookkeeper &amp; Billing Coordinator to help strengthen and maintain our financial systems.This is a part-time position (approximately 10&ndash;15 hours per week) with flexibility and long-term growth potential as the company expands.Responsibilities​<ul><li>Manage and maintain QuickBooks Online</li></ul><ul><li>Reconcile bank and credit card accounts</li></ul><ul><li>Track vendor bills and allocate costs by project</li></ul><ul><li>Maintain accurate job costing for active projects</li></ul><ul><li>Prepare and send milestone invoices to clients</li></ul><ul><li>Monitor accounts receivable and follow up on outstanding balances</li></ul><ul><li>Maintain organized financial records</li></ul><ul><li>Assist with monthly financial reporting and CPA coordination</li></ul><ul><li>Help organize historical cost data to support bidding accuracy.</li></ul>Qualifications<ul><li>Strong QuickBooks Online experience (3+ years preferred)</li></ul><ul><li>Experience in construction or project-based bookkeeping strongly preferred</li></ul><ul><li>Familiarity with job costing and milestone billing</li></ul><ul><li>Highly organized with strong attention to detail</li></ul><ul><li>Able to work independently and handle confidential information.</li></ul>Schedule<ul><li>10&ndash;15 hours per week</li></ul><ul><li>Flexible schedule</li></ul><ul><li>Hybrid (remote with occasional in-office availability preferred)</li></ul>Compensation is competitive and based on experience.Job Type: Part-timePay: $38.00 - $55.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in North Miami Beach, FL 33169

Part-Time Construction Bookkeeper & Billing Coordinator

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