accounts receivable specialist

CJ Tag LLC

About Ritterband &amp; Co.Ritterband Tax &amp; Accounting Solutions, LLC is a growing CPA firm with offices in Alpharetta, Lawrenceville, and Fayetteville, Georgia. We provide a full range of tax, accounting, bookkeeping, and audit services to individuals, businesses, nonprofits, and trusts. We are a team that works hard, supports each other, and is building something we are proud of.About the RoleWe are looking for a driven and personable Accounts Receivable Specialist to join our team. In this role you will be the primary point of contact for all client invoicing and payment follow-ups across the firm. You will work closely with our billing, admin, and operations teams to ensure that completed work is billed promptly and outstanding balances are collected professionally and efficiently.This is a client-facing role that requires someone who is confident, organized, and able to have difficult conversations with clients while maintaining a positive relationship. You will play a key role in the financial health of the firm.Key Responsibilities<ul><li>Manage all accounts receivable activity across the firm's client base</li><li>Follow up on outstanding invoices from day one through to collection</li><li>Maintain and update AR records accurately in the firm's systems</li><li>Build and maintain strong, professional client relationships around billing</li><li>Place and manage AR holds in Karbon when applicable</li><li>Coordinate with the Billing Specialist to ensure invoices are sent accurately and promptly</li><li>Assist with setting up and managing client autopay arrangements</li><li>Provide daily and weekly AR status updates to management</li><li>Escalate unresolved balances appropriately</li><li>Assist with client intake and onboarding coordination as needed</li><li>Support the wider administrative team when capacity allows</li><li>Must be authorized to work in the United States</li></ul>What We Are Looking ForEssential:<ul><li>Proven experience in accounts receivable, billing, or collections</li><li>Excellent communication skills &mdash; written, verbal, and by phone</li><li>Ability to handle sensitive financial conversations with professionalism and empathy</li><li>Strong attention to detail and highly organised</li><li>Comfortable working independently and managing your own workload</li><li>Proficiency with accounting or practice management software (QuickBooks, Karbon, SafeSend, or similar)</li><li>Reliable, accountable, and a strong follow-through on commitments</li></ul>Advantageous:<ul><li>Experience in a professional services or CPA firm environment</li><li>Familiarity with US accounting standards and billing practices</li><li>Experience with SafeSend, Lacerte, or ShareFile</li></ul>What We Offer<ul><li>Competitive hourly rate commensurate with experience</li><li>Fully remote position &mdash; work from anywhere in the USA</li><li>A collaborative, supportive team environment</li><li>Clear role with defined responsibilities and room to grow</li><li>Exposure to a fast-growing, multi-office CPA firm</li><li>Regular feedback and a leadership team that values your contribution</li></ul>Work Location: Remote

Accounts Receivable Specialist

Idaho Survey Group LLC

About UsIdaho Survey Group provides professional land surveying services across Idaho and Oregon, collaborating with architects, contractors, developers, and engineering teams on diverse projects. With over 30 years of experience, the company specializes in a wide range of services, including ALTA surveys, subdivision platting, flood certificates, boundary surveys, topographic surveys, property line adjustments, and construction staking. The team is dedicated to delivering precise and reliable surveying services tailored to client needs.Role DescriptionIdaho Survey Group is seeking a detail-oriented and organized Accounts Receivable Specialist to join our growing team. This position plays a critical role in maintaining the financial health of the company by managing invoices, collections, payment processing, and customer account reconciliation. The ideal candidate is proactive, customer service focused, and capable of working independently while collaborating effectively with project managers and other staff.Key Responsibilities<ul><li>Generate and distribute accurate client invoices based on project billing information.</li><li>Monitor Accounts Receivable aging and follow up on outstanding balances in a professional and timely manner.</li><li>Process and apply incoming payments, including checks, ACH transfers, and credit card payments.</li><li>Reconcile customer accounts and investigate payment discrepancies.</li><li>Maintain accurate financial records and documentation within accounting software systems.</li><li>Communicate with clients regarding invoices, payment status, and account inquiries.</li><li>Coordinate with project managers and administrative staff to ensure billing accuracy and timely invoicing.</li><li>Prepare Accounts Receivable reports and assist with month-end financial processes.</li><li>Support collection efforts while maintaining positive client relationships.</li><li>Assist with other accounting and administrative duties as assigned.</li></ul>Reporting &amp; CollaborationReports to:<ul><li>Accounting Manager</li></ul>This position works closely with project managers, survey crews, administrative staff, and company leadership to ensure accurate billing, timely collections, and excellent client service.Qualifications:<ul><li>High school diploma or equivalent required; associate degree in accounting, finance, or business preferred.</li><li>Minimum 2 years of Accounts Receivable, bookkeeping, or accounting experience preferred.</li><li>Strong understanding of invoicing, payment processing, and account reconciliation.</li><li>Experience with Microsoft Office Suite including Excel.</li><li>Experience with QuickBooks Desktop is preferred.</li><li>Excellent attention to detail and organizational skills.</li><li>Strong written and verbal communication abilities.</li><li>Ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.</li><li>Professional and customer-focused approach when interacting with clients.</li><li>Experience in construction, engineering, surveying, or other project-based industries is a plus.</li></ul>Compensation &amp; BenefitsCompensation:$25 - $28 hourly, depending on experience and qualifications.Benefits Include:<ul><li>Paid holidays each year</li><li>Flexible paid time off</li><li>Paid sick days</li><li>Paid paternity/maternity leave for birth or adoption</li><li>Medical insurance with 100% of employee premium paid by the company, and 50% of spouse/child/family premium paid</li><li>Life and accidental death insurance</li><li>Annual bonus opportunities</li><li>401(k) retirement plan with employer match</li></ul>Why Join Us:<ul><li>Join a collaborative, quality-focused team supporting a wide range of survey projects throughout Southern and Central Idaho.</li><li>Gain hands-on experience in both accounting operations and project-based business administration.</li><li>Collaborate with survey professionals, project managers, and company leadership in a growing and respected organization.</li><li>Join a company that values precision, teamwork, and professional development.</li></ul>We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status.Pay: $25.00 - $28.00 per hourWork Location: In person

Trinity Wiring and Security Solutions

Overview Trinity Wiring &amp; Security Solutions is seeking a detail-oriented Accounts Receivable Specialist to support our growing recurring monthly revenue (RMR) customer base. This role is primarily focused on AR &mdash; billing accuracy, collections, and invoice management across residential and commercial customer portfolios &mdash; with a secondary responsibility supporting a small volume of accounts payable for recurring commercial vendor services..Responsibilities:Accounts Receivable (Primary)<ul><li>Manage day-to-day AR functions for all recurring customers across residential and commercial portfolios</li><li>Monitor outstanding balances and aging buckets; proactively identify and prioritize past-due accounts</li><li>Execute multi-channel collections campaigns for past-due invoices including phone calls, emails, text outreach, and certified mail letters</li><li>Draft and send professional past-due notices, demand letters, and payment reminder sequences</li><li>Upload and submit invoices to commercial customer portals (e.g., Textura, Vendor Cafe, Net Vendor, or similar)</li><li>Reconcile billing records in CRM and Salesforce to ensure accuracy of all recurring charges</li><li>Process incoming payments, post receipts, and apply credits or adjustments as needed</li><li>Generate and distribute AR aging reports; escalate severely delinquent accounts per company policy</li><li>Assist with month-end close by preparing AR reconciliations and summary reporting</li><li>Maintain complete and organized records of all billing correspondence, invoices, payment history, and collections activity</li><li>Identify and flag billing discrepancies; work cross-functionally with operations and customer success to resolve</li></ul>Accounts Payable (Secondary &mdash; Limited Scope)<ul><li>Process a small volume of vendor invoices for recurring commercial services (e.g., monitoring and utilities)</li><li>Ensure vendor payments are coded correctly and submitted for approval in a timely manner</li><li>Maintain vendor payment records and respond to basic vendor inquiries</li><li>Assist with AP reconciliations as needed during month-end close</li></ul>Skills<ul><li>Proficiency in accounting software such as QuickBooks or similar platforms.</li><li>Strong understanding of financial concepts including debits &amp; credits, double entry bookkeeping and revenue cycle management.</li><li>Experience with accounts payable alongside accounts receivable processes is a plus.</li><li>Excellent analysis skills for account reconciliation and discrepancy resolution.</li><li>Ability to perform data entry accurately and attention to detail.</li><li>Effective negotiation skills combined with strong phone etiquette for customer interactions.</li><li>Demonstrated ability to handle financial analysis tasks while maintaining high levels of organization and professionalism.</li></ul>Join us in a role where your expertise will directly influence our organization&rsquo;s financial stability! We value energetic team players who thrive on precision, problem-solving, and delivering exceptional service in a fast-moving environment.Pay: $47,000.00 - $49,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Frontline Real Estate

Grizzly Roofing is seeking a detail-oriented and motivated Accounts Receivable Specialist to support our Accounting Department. The AR Specialist is responsible for managing all accounts receivable functions related to construction projects, including pay applications, lien waivers, job billing, and collections. This role works closely with project managers, business owners, and general contractors to ensure accurate and timely payment.Key ResponsibilitiesAccounting Support<ul><li>Prepare and submit construction pay applications (AIA and non-AIA formats)</li><li>Manage progress billing, retainage, and final billing</li><li>Track and process conditional and unconditional lien waivers</li><li>Maintain accurate job cost and AR records by project</li><li>Follow up on outstanding invoices and manage collections professionally</li><li>Communicate with GCs, owners, and PMs regarding billing requirements</li><li>Ensure compliance with contract billing terms and deadlines</li><li>Reconcile AR accounts and assist with month-end close</li><li>Maintain organized digital and physical billing files</li><li>Support audits and documentation requests as needed</li></ul>Qualifications<ul><li>3+ years experience in construction billing</li><li>Solid understanding of lien waivers, retainage, and progress billing</li><li>Familiarity with construction contracts and billing schedules</li><li>High attention to detail and strong organizational skills</li><li>Ability to communicate clearly with internal teams and external partners</li><li>Proficient in accounting software (QuickBooks, Foundation, or similar)</li><li>Proficient with Excel / spreadsheets</li></ul>Preferred<ul><li>Experience in commercial roofing or specialty contracting</li><li>Knowledge of Louisiana lien laws and notice requirements</li><li>Experience working with GCs and property managers</li><li>Understanding of job costing and WIP reporting</li></ul>Pay: $50,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

PTS Expeditionary Commuications

Job Overview PTS Expeditionary Communications is seeking a detail-oriented and highly organized Remote Accounts Receivable Specialist to join our finance team. In this role, you will be responsible for managing customer invoicing, monitoring outstanding accounts, processing incoming payments, reconciling account balances, and supporting the company's overall financial operations. The ideal candidate is analytical, dependable, and committed to maintaining accurate financial records while providing exceptional service to internal and external stakeholders. If you're excited about this opportunity but don't meet every qualification, we encourage you to apply. You may be an excellent fit for this role or other opportunities within our organization. We value individuals who build strong relationships, embrace continuous learning, respect diverse perspectives, act with integrity, and contribute positively to a collaborative team environment. Position Summary The Remote Accounts Receivable Specialist is responsible for ensuring timely billing, accurate payment processing, account reconciliation, and collections activities while maintaining positive customer relationships. This position requires exceptional attention to detail, strong organizational skills, and the ability to work independently in a remote environment while meeting deadlines and maintaining financial accuracy. Key Responsibilities <ul><li>Prepare, review, and distribute customer invoices accurately and on schedule.</li><li>Record, process, and apply customer payments received through various payment methods.</li><li>Monitor accounts receivable aging reports and follow up on outstanding balances professionally and promptly.</li><li>Reconcile customer accounts, research payment discrepancies, and resolve billing issues.</li><li>Maintain accurate financial records within the company's accounting system.</li><li>Collaborate with internal departments to resolve invoice, payment, and account-related inquiries.</li><li>Process credit memos, account adjustments, and refunds in accordance with company policies.</li><li>Generate accounts receivable reports and assist with month-end closing activities and financial reconciliations.</li><li>Ensure compliance with company financial policies, accounting procedures, and confidentiality standards.</li><li>Identify opportunities to improve billing, collection, and accounts receivable processes.</li></ul> Qualifications Required <ul><li>High school diploma or equivalent.</li><li>Previous experience in accounts receivable, billing, bookkeeping, accounting, finance, or a related administrative role.</li><li>Strong understanding of accounts receivable processes, invoicing, and payment reconciliation.</li><li>Proficiency with Microsoft Office Suite, particularly Excel.</li><li>Experience using accounting or ERP software.</li><li>Excellent numerical accuracy and attention to detail.</li><li>Strong organizational, analytical, and time management skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently while managing multiple priorities in a remote environment.</li><li>Reliable high-speed internet connection and a dedicated home workspace.</li></ul> Preferred <ul><li>Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.</li><li>Experience with accounting software such as QuickBooks, NetSuite, Sage, Microsoft Dynamics, Oracle, or SAP.</li><li>Knowledge of Generally Accepted Accounting Principles (GAAP).</li><li>Experience supporting remote accounting or finance teams.</li></ul> Knowledge, Skills, and Abilities <ul><li>Strong analytical and problem-solving abilities.</li><li>Excellent attention to detail and financial accuracy.</li><li>Ability to maintain confidentiality when handling sensitive financial information.</li><li>Strong customer service and relationship management skills.</li><li>Effective organizational and multitasking abilities.</li><li>Ability to meet deadlines in a fast-paced environment.</li><li>Proficiency in spreadsheets, financial reporting, and accounting systems.</li><li>Adaptability and willingness to learn new technologies and financial processes.</li></ul> Work Environment This is a fully remote position requiring a professional home office, reliable high-speed internet, and the ability to communicate effectively through email, phone, video conferencing, and collaboration platforms. The successful candidate must be self-motivated, dependable, and capable of working independently while collaborating with a distributed finance team. Why Join Us? <ul><li>Competitive compensation</li><li>Comprehensive health, dental, and vision insurance</li><li>401(k) with company match (where applicable)</li><li>Paid vacation, company holidays, and paid time off</li><li>Employee Assistance Program (EAP)</li><li>Professional development and career advancement opportunities</li><li>Flexible remote work environment</li><li>Collaborative and inclusive company culture</li><li>Employee recognition and wellness programs</li><li>Ongoing training and continuous learning opportunities</li></ul> PTS Expeditionary Communications is an Equal Opportunity Employer committed to fostering an inclusive workplace where diversity is valued and every employee has the opportunity to succeed. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.

Accounts Receivable Specialist (Remote)

The PromptCare Companies, Inc.

<div>Description:

PromptCare is seeking an experienced Accounts Receivable Specialist to join our team in the respiratory department. The ideal candidate will oversee billing and collections for assigned third-party payors, ensuring timely and accurate submission, follow-up, and resolution of all issues. Understand and communicate changes in payer guidelines and policies and ensure proper revenue booking. This is a production-oriented position with a focus on meeting or exceeding goals and deadlines. If you are a motivated and detail-oriented individual with a passion for accounting and respiratory products, we encourage you to apply for this exciting opportunity. To learn more about our company and services, please visit us at PromptCare In-home Respiratory and Infusion
Reports to: Departmental Lead, Supervisor or Manager
Job Type: Full-Time position, 40 hours per week, Monday -Friday with a Hybrid Schedule
Job Location: remote
Requirements:
<ul><li>High School Diploma or equivalent</li><li>
Proficient in Microsoft Office Suite is required</li><li>
DME, Medical Reimbursement and Brightree experience preferred</li><li>
Excellent communication and interpersonal skills</li><li>
Strong analytical and problem-solving skills
</li><li>Ability to work independently and as part of a team</li></ul>
Job Responsibilities, included but not limited to:<ul><li>
Ensure accurate and timely claim processing and payment by following up on open claims, resolving denials, and correcting and reprocessing claims
</li><li>Write off uncollectible accounts accurately and in compliance with all applicable policies and procedures</li><li>
Document all actions taken on accounts worked, according to the department policy, to ensure clear understanding of encounter status</li><li>
Collaborate with the team to identify root causes and address denial trends, develop and implement innovative A/R follow-up strategies, and improve performance, process, and net revenue collections</li><li>
Protect patient privacy and confidentiality. Demonstrate strong cybersecurity awareness and practices, including the ability to identify, report, and mitigate cyber security risks</li><li>
Other duties as assigned</li></ul>
Physical Demands
The physical requirements listed here indicate what an employee must meet to effectively perform this role's essential functions. The employee frequently needs to communicate verbally, listen attentively, and spend prolonged periods sitting at a desk and working on a computer. The role also requires lifting files, opening filing cabinets, and bending or standing as needed.
Benefits &amp; Perks<ul><li>
Comprehensive Medical, Dental, and Vision Package</li><li>
401(k) Plan with Company Match</li><li>
Generous PTO: Vacation, Sick Time, Personal Days, and Paid Holidays</li><li>
Life Insurance: Standard coverage with optional enhancements</li><li>
Employee Assistance Program: Free counseling and coaching sessions</li><li>
Emotional Well-being and Work-Life Balance Resources</li><li>
Short &amp; Long-Term Disability: Company-paid with optional supplements</li><li>
Accidental Death and Dismemberment Insurance</li><li>
FSA and HSA: Manage healthcare expenses</li><li>
Commuter Spending Programs</li><li>
Volunteer and Engagement Opportunities</li><li>
Employee Referral Bonuses</li><li>
Exclusive Discounts on entertainment, travel and various other supplemental and cellphone plans</li></ul>
Equal Employment Opportunity
The PromptCare Companies is committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination on the basis of race, color, age, national origin, religion, gender, gender identity, sexual orientation, pregnancy, marital status, genetic disposition, disability, veteran's status or any other characteristic or classification protected by State/Federal/Local laws. We foster a work environment in which diversity and inclusion are embraced, people are hired and advanced on their merits, and employees are treated with mutual respect and dignity.</div>

Aperture LLC

About ApertureAperture is a national portfolio of best-in-class forensic consulting companies providing full-service expert analysis. Aperture&rsquo;s mission is driven by a Partnership Model that provides strength, consistency and scale. The power of our collective is unmatched, and we are a force beyond compare. Powered by our people and our Partners, we amplify our effectiveness and our impact.DescriptionAs an Accounts Receivable Specialist with Aperture, you will be responsible for reviewing cash accounts and applying funds to outstanding customer accounts on a daily basis. This requirement will include reviewing remittances and performing research when needed on incoming payments and certifying payments are posted to proper accounts.Essential Functions<ul><li>Review and post cash receipts</li><li>Interact with internal and external clients as needed to ensure invoice accuracy</li><li>Apply payments via ACH, check, and credit card payments to customer accounts</li><li>Perform customer account reconciliations and research unapplied or misapplied payments</li><li>Monitor accounts receivable aging reports and follow up on past due balances</li><li>Assist with management of the accounting mailbox</li><li>Prepare account statements</li><li>Prioritize clients/suppliers to ensure excellence in task execution</li><li>Perform miscellaneous job-related duties and projects as requested.</li></ul>Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Requirements<ul><li>High School Diploma or greater</li><li>1-3 years&rsquo; experience preferred</li><li>Needed knowledge of basic math, bookkeeping, data entry, and accounting skills</li><li>Strong communication skills, including writing, speaking and active listening</li><li>Attention to detail</li><li>NetSuite Experience a plus</li></ul>BenefitsWe strive to offer an environment that provides our employees with the right balance between work and family. We offer a comprehensive benefits package including:<ul><li>Fun, energetic, casual office</li><li>Hybrid work from home schedule</li><li>Medical, dental, vision, and life insurance</li><li>401K with company discretionary contributions</li><li>Paid holidays, paid time off, and floating holiday time</li></ul>Hours of Work<ul><li>Fulltime: Defined as 5 days a week for 40 hours per week. Actual working hours will be discussed with the hiring manager.</li></ul>AAP/EEO StatementAperture is committed to a firm policy in favor of equal employment opportunity and will abide by all applicable state and federal regulations by not discriminating against any applicant or employee on the basis of race, religion, color, creed, sex, age, national origin, citizenship status, marital status, sexual orientation, gender identity and expression, disability, genetic information, or veteran status. Our commitment to equal employment opportunities shall include employment, upgrading, promotion, demotion, transfer, leaves or other absences from work, layoff, compensation and benefits, selection for training or other education, professional opportunities and conflict resolution.It is also the policy of Aperture to take affirmative action to employ and to advance in employment, all persons regardless of their status as woman, minority or individuals with disabilities or protected veterans, and to base all employment decisions only on valid job requirements.Aperture is committed to adhering to its obligations to reasonably accommodate both employees and applicants under the Americans with Disabilities Act.Pay: $24.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Arlington, TX 76006

Accounts Receivable Specialist - Collections

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Accounts Receivable Specialist

Accounts Receivable Specialist

Accounts Receivable Specialist

Accounts Receivable Specialist

Accounts Receivable Specialist (Remote)

Accounts Receivable Specialist

Accounts Receivable Specialist - Collections