accounts reconciliation specialist

Earthdance Organics LLC

BOOKKEEPER &mdash; EARTHDANCE ORGANICS Part-Time | Landscape Maintenance &amp; Agricultural Sales | Pacific NorthwestAbout Earthdance OrganicsEarthdance Organics is a Washington State business operating across two distinct lines: landscape maintenance services and retail/wholesale sales of organic soil amendments. We're a hands-on, values-driven company that takes our work seriously &mdash; and we need a bookkeeper who does too.The RoleThis is a working bookkeeper position managing the financials across two business entities with different revenue types &mdash; service-based landscape maintenance and product-based soil amendment sales. You'll handle significant credit card volume, Washington State sales tax across both service and product categories, and payroll for field staff. No AP management required.What You'll Be Doing<ul><li>Full-cycle bookkeeping across multiple company entities in QuickBooks Online</li><li>Heavy credit card reconciliation across both businesses</li><li>Washington State sales tax compliance &mdash; including the distinction between taxable product sales and service work</li><li>Payroll processing for landscape maintenance crews and staff</li><li>Customer invoicing via Xero and GoDaddy</li><li>Maintaining clean, audit-ready records across both entities</li><li>Supporting financial reporting and period-end close</li></ul>Required Qualifications<ul><li>Strong proficiency in QuickBooks Online (QBO)</li><li>Experience with Xero and GoDaddy for invoicing</li><li>Washington State sales tax experience, ideally across both products and services</li><li>Multi-company accounting managing books for more than one entity simultaneously</li><li>Heavy credit card reconciliation experience</li><li>Payroll processing experience</li></ul>Preferred Qualifications<ul><li>Service Autopilot experience (used for landscape job management and scheduling)</li><li>Experience in landscape, agricultural, or trades-based businesses</li><li>Familiarity with both service revenue and product/inventory sales in the same bookkeeping environment</li></ul>You're the Right Fit If You...<ul><li>Understand the difference between how a maintenance job and a product sale hit the books</li><li>Can keep two sets of books clean and current without things bleeding together</li><li>Work well independently in a small business environment</li><li>Speak up when something doesn't reconcile</li></ul>Compensation &amp; Details<ul><li>Part-time, flexible hours</li><li>Compensation commensurate with experience</li></ul>To apply, send your resume and a brief note about your experience with multi-entity bookkeeping and Washington State sales tax.Pay: $25.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Remote

Remote Bookkeeper-MUST BE IN PUGET SOUND AREA OF WA

Panda Retail Company – Savola Group

<div>
 
 Job Description
 
 
 
 
 Job Purpose:
 
 
 
 This position is to Maintain, Reconciling between specific accounts and to Resolve supplier/customer dispute accounts (if any); in addition to Prepare periodic closing (Monthly, Quarterly, Semi-Annually and Annually).
 
 
 
 Key Accountabilities:
 
 
 
 <ul>
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 Provides financial information to management by researching and analyzing accounting data; preparing reports.
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 Prepares asset, liability, and capital account entries by compiling and analyzing account information.
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 Documents financial transactions by entering account information.
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 Recommends financial actions by analyzing accounting options.
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 Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.
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 Substantiates financial transactions by auditing documents.
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 Maintains accounting controls by preparing and recommending policies and procedures.
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 Reconciles financial discrepancies by collecting and analyzing account information.
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 Secures financial information by completing database backups.
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 Maintains financial security by following internal controls.
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 Prepares payments by verifying documentation, and requesting disbursements.
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 Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
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 Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.
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 Maintains customer confidence and protects operations by keeping financial information confidential.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 
 Qualifications:
 
 
 
 Bachler Degree in Accounting or Finance.
 
 
 
 Experience:
 
 
 
 0- 2 Years Experience.
 
 
 
 Key Competencies:
 
 
 
 <ul>
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 strong on analytical skill.
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 Can Communicate in Arabic and English.
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 Good Computer Skills.
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 </ul>
</div>

Accountant

Hamilton Healthcare

Responsibilities:<ul><li>Process purchase invoices and reconcile vendor statements.</li><li>Prepare daily bank reconciliations and resolve discrepancies.</li><li>Maintain daily cash flow records and track all payments.</li><li>Handle vendor payments, staff expense payments, and cheque processing.</li><li>Reconcile daily cash collections and ensure timely bank deposits.</li><li>Process and reconcile credit card transactions daily.</li><li>Reconcile related party accounts and post required entries.</li><li>Prepare and submit quarterly VAT returns.</li><li>Perform GRN reconciliations for vendors and intercompany purchases.</li><li>Post general ledger entries and support month-end closing.</li></ul>Qualifications:<ul><li>B.Com / M.Com</li><li>4&ndash;5 years UAE experience, preferably in healthcare.</li><li>SAP knowledge is an advantage.</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>Aesthetic Clinic: 5 years (Required)</li><li>SAP: 3 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Preferred)</li></ul>Work Location: In person

Accountant (Aesthetic Clinic Experienced)

Superior Demolition Services Inc

Position OverviewExpress Concrete Breaking &amp; Cutting is seeking a dependable and detail-oriented Accounts Payable and Accounts Receivable Payroll and Billing Specialist to support our growing accounting team. This role is critical in maintaining healthy cash flow by ensuring timely collections, accurate payment application, and clear communication with customers.The ideal candidate is organized, proactive, and confident managing multiple accounts while building strong relationships with clients and internal teams.Key Responsibilities<ul><li>Manage day-to-day accounts receivable operations, including invoicing, payment tracking, and collections</li><li>Monitor aging reports and follow up consistently on past-due accounts</li><li>Communicate professionally with customers to resolve payment issues, discrepancies, or billing questions</li><li>Accurately post and apply payments (checks, ACH, EFT, and credit cards)</li><li>Maintain detailed and accurate records of:</li><li>Customer balances</li><li>Payment history</li><li>Credits and adjustments</li><li>Assist with reconciliation of accounts and investigate discrepancies</li><li>Support the billing team with invoice verification and documentation as needed</li><li>Help maintain organized customer files and financial records</li><li>Process credit applications and assist in setting up new customer accounts</li><li>Payroll</li><li>AR / AP Billing Specialist</li><li>Collaborate with internal teams to ensure smooth project billing and payment flow</li></ul>Qualifications<ul><li>Minimum 3&ndash;5 years of accounts payable and accounts receivable </li><li>Collections experience</li><li>Payroll experience</li><li>Construction or service-based industry experience</li><li>Strong understanding of AR processes, collections, and payment reconciliation</li><li>Experience with:</li><li>QuickBooks Online</li><li>Deposits</li><li>Microsoft Excel</li><li>Payment processing systems</li><li>Familiarity with customer portals and payment platforms is a plus</li><li>Excellent communication and follow-up skills</li><li>Highly organized with strong attention to detail</li><li>Ability to prioritize and manage multiple accounts in a fast-paced environment</li></ul>Why Join Express Concrete Breaking &amp; Cutting?<ul><li>Join a well-established company with a strong reputation in the industry</li><li>Be part of a team-oriented, supportive work environment</li><li>Opportunity for career growth and stability</li><li>Play a key role in supporting the financial health of the company</li></ul>Pay: $25.00 - $30.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

AR / AP Payroll and Billing Specialist

iRock Appraisal Management

Job Summary We are seeking a dynamic and detail-oriented Payroll Specialist to join our Appraisal Management Company for accounts receivable and payable. In this vital role, you will process payroll for all contract appraisers and you will be responsible for accounts receivables from lender/clients . Your expertise in payroll management systems and accounting software will be instrumental in maintaining precise financial records. This position offers an exciting opportunity to contribute to our organization&rsquo;s financial health while supporting our team members through efficient benefits administration and data management. The ideal candidate is proactive, highly organized, and passionate about delivering exceptional payroll services.Duties<ul><li>Manage end-to-end payroll processing using systems such as Workday, ADP, Paychex, or UltiPro, ensuring accuracy and timeliness</li><li>Perform detailed data entry and account reconciliation to verify payroll data against HRIS and accounting records</li><li>Maintain and update employee records related to compensation, benefits, tax information, and deductions</li><li>Process journal entries related to payroll transactions, including debits &amp; credits, general ledger reconciliation, and double entry bookkeeping</li><li>Administer benefits programs and assist with benefits enrollment, changes, and compliance documentation</li><li>Collaborate with HR and finance teams to ensure accurate reporting of payroll expenses in the general ledger</li><li>Conduct analysis of payroll data for discrepancies or errors, resolving issues promptly to maintain compliance with tax laws and regulations</li><li>Support accounts payable and receivable processes related to payroll taxes, garnishments, or vendor payments</li><li>Assist with governmental reporting requirements and audit preparations related to payroll and accounting records</li></ul>Skills<ul><li>Proficiency with payroll management software such as Workday, ADP, Paychex, Kronos, or Ceridian</li><li>Strong knowledge of accounting principles including general ledger accounting, journal entries, debits &amp; credits</li><li>Experience with HRIS systems and benefits administration platforms</li><li>Familiarity with QuickBooks or other accounting software for bookkeeping purposes</li><li>Excellent data entry skills with high accuracy (10 key typing)</li><li>Understanding of tax regulations, non-profit accounting practices, governmental accounting standards</li><li>Ability to analyze financial data critically and identify discrepancies efficiently</li><li>Knowledge of accounts payable/receivable processes and account reconciliation techniques</li><li>Strong organizational skills with attention to detail in a fast-paced environment</li><li>Effective communication skills to collaborate across departments and explain complex financial concepts clearly</li></ul>Join us as a Payroll Specialist where your expertise will directly impact our organization&rsquo;s efficiency while supporting our valued team members. We are committed to fostering a collaborative environment that values precision, transparency, and continuous improvement.Pay: $25.00 - $30.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Remote

Payroll Specialist

Management Accountants Inc.

Job Overview We are seeking a dynamic and detail-oriented Accounts Payable Specialist to join our finance team. In this vital role, you will manage the client accounts payable processes, ensuring timely and accurate payment of invoices while maintaining compliance with financial policies and regulations. Your expertise will help streamline our financial operations, support vendor relationships, and uphold the integrity of our financial data. This position offers an exciting opportunity to contribute to a fast-paced organization committed to excellence and continuous improvement.Duties<ul><li>Process and verify all incoming invoices using various accounting software such as Ramp, Bill.com, or QuickBooks, ensuring accuracy and adherence to company policies.</li><li>Perform account reconciliations and review vendor statements to resolve discrepancies efficiently.</li><li>Prepare and record journal entries related to accounts payable transactions, maintaining compliance with GAAP (Generally Accepted Accounting Principles).</li><li>Manage the approval workflow for invoice payments, coordinating with relevant departments.</li><li>Handle vendor inquiries promptly, providing exceptional service and resolving issues related to payments or account details.</li><li>Maintain detailed records of all transactions, including data entry accuracy with 10 key typing skills and proper documentation for audit purposes.</li><li>Assist with month-end closing activities, including general ledger reconciliation and analysis of accounts payable data.</li></ul>Skills<ul><li>Strong understanding of accounting concepts such as debits &amp; credits, double entry bookkeeping, and general ledger accounting.</li><li>Proficiency in financial software including QuickBooks, Ramp, Bill.com, or similar platforms.</li><li>Experience with accounts payable processes in public accounting or corporate environments; familiarity with non-profit accounting is a plus.</li><li>Knowledge of payroll management systems like Gusto; benefits administration experience is advantageous.</li><li>Ability to perform account reconciliation accurately and efficiently; strong analysis skills for identifying discrepancies.</li><li>Familiarity with tax regulations and compliance requirements related to accounts payable transactions.</li><li>Excellent data entry skills combined with attention to detail; ability to handle high-volume processing while maintaining accuracy.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting. Join us as an Accounts Payable Specialist and become an integral part of our accounting team! Your expertise will ensure smooth financial operations that support our organization&rsquo;s growth and client success while offering you opportunities for professional development and work-life balance.</li></ul>Pay: $20.20 - $25.20 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: Hybrid remote in Gahanna, OH 43230

Accounts Payable Specialist

Michael Genetti, CLU, ChFC

Cashiering SpecialistJob SummaryThe Cashiering Specialist is responsible for processing checks, managing policy-related financial transactions, and maintaining accurate financial records. This role ensures the timely, compliant handling of funds while supporting policy administration and delivering high-quality service to policyholders, agents, and internal teams.Key Responsibilities<ul><li>Review and process incoming and outgoing checks</li><li>Accurately apply payments to policyholder accounts and reconcile discrepancies</li><li>Maintain accurate deposit records and support daily reconciliation reviews</li><li>Resolve items held due to NIGO (Not in Good Order) check issues in accordance with compliance guidelines</li><li>Assist with the review of annuity applications and related transactions</li><li>Investigate and resolve payment issues, including misapplied funds and returned payments</li><li>Coordinate with internal and external policy administration teams</li><li>Ensure compliance with internal controls, audit standards, and regulatory requirements</li><li>Support month-end data entry in the Supe Central tracking system, as well as seasonal and year-end financial close activities</li><li>Maintain strict confidentiality of sensitive customer and financial information</li></ul>Qualifications<ul><li>High school diploma or equivalent required</li><li>Associate or bachelor&rsquo;s degree in finance, accounting, or business preferred</li><li>1&ndash;3 years of experience in cashiering, accounts receivable, or insurance operations</li><li>Experience in life insurance or financial services strongly preferred</li><li>Familiarity with premium billing or policy administration systems is a plus</li></ul>Skills &amp; Competencies<ul><li>High level of attention to detail and accuracy</li><li>Solid understanding of cash application and reconciliation processes</li><li>Knowledge of life insurance products (e.g., term, whole life, annuities) is a plus</li><li>Ability to manage high transaction volumes while meeting tight deadlines</li><li>Strong analytical and problem-solving skills</li><li>Effective written and verbal communication skills</li><li>Proficiency in Microsoft Excel and financial systems</li></ul>Pay: $45,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Cashiering Specialist

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