accounts specialist

Build A Head

We are looking for a detail-oriented account payable specialist to control and monitor our expenses. You will be processing payments, verifying invoices, and performing account reconciliations.To ensure success as an accounts payable specialist, you should exhibit sound knowledge of best practices in accounting and experience in a similar role. An accomplished accounts payable specialist will be someone whose accounting expertise translates into optimized expense control processes.

Accounts Payable Specialist

rkelley@northeasternairquality.com

Job Title: Accounts Payable Specialist Company: Northeastern Air Quality Location: Virginia Beach, Virginia, United States Employment Type: Full-Time Salary: $55 - $65 per hour  Job Overview Northeastern Air Quality is a dedicated provider of services focused on improving air quality for both residential and commercial clients. With expertise in environmental consulting, testing, and assessment, we deliver solutions that promote healthier air standards. We are currently seeking a meticulous and highly organised Accounts Payable Specialist to join our finance department. This is a full-time position based in our Virginia Beach, Virginia office. The successful candidate will play a crucial role in managing our accounts payable function, ensuring the accuracy of our financial records and maintaining positive relationships with our suppliers. Responsibilities * Process and verify a high volume of supplier invoices, ensuring accuracy and appropriate authorisation. * Prepare and execute timely payment runs via electronic transfers and other payment methods. * Conduct regular reconciliation of supplier statements, promptly investigating and resolving any discrepancies. * Maintain organised and accurate digital and physical records of all accounts payable transactions. * Assist the finance team with month-end closing activities and the preparation of financial reports. * Serve as the primary point of contact for all supplier enquiries regarding invoices and payment status. * Ensure strict compliance with company financial policies, procedures, and internal controls. Qualifications * Proven experience in an accounts payable or a similar finance-focused role. * A solid understanding of core accounting principles and accounts payable processes. * Proficiency in accounting software and the Microsoft Office Suite, with strong skills in MS Excel. * Exceptional attention to detail and a high level of accuracy in data entry and financial management. * Excellent organisational and time-management skills, with a proven ability to meet deadlines. * Strong communication and interpersonal skills, with the ability to liaise effectively with suppliers and internal teams. * A degree or professional qualification in Accounting, Finance, or a related discipline is desirable but not essential.

Frontline Real Estate

Grizzly Roofing is seeking a detail-oriented and motivated Accounts Receivable Specialist to support our Accounting Department. The AR Specialist is responsible for managing all accounts receivable functions related to construction projects, including pay applications, lien waivers, job billing, and collections. This role works closely with project managers, business owners, and general contractors to ensure accurate and timely payment.Key ResponsibilitiesAccounting Support<ul><li>Prepare and submit construction pay applications (AIA and non-AIA formats)</li><li>Manage progress billing, retainage, and final billing</li><li>Track and process conditional and unconditional lien waivers</li><li>Maintain accurate job cost and AR records by project</li><li>Follow up on outstanding invoices and manage collections professionally</li><li>Communicate with GCs, owners, and PMs regarding billing requirements</li><li>Ensure compliance with contract billing terms and deadlines</li><li>Reconcile AR accounts and assist with month-end close</li><li>Maintain organized digital and physical billing files</li><li>Support audits and documentation requests as needed</li></ul>Qualifications<ul><li>3+ years experience in construction billing</li><li>Solid understanding of lien waivers, retainage, and progress billing</li><li>Familiarity with construction contracts and billing schedules</li><li>High attention to detail and strong organizational skills</li><li>Ability to communicate clearly with internal teams and external partners</li><li>Proficient in accounting software (QuickBooks, Foundation, or similar)</li><li>Proficient with Excel / spreadsheets</li></ul>Preferred<ul><li>Experience in commercial roofing or specialty contracting</li><li>Knowledge of Louisiana lien laws and notice requirements</li><li>Experience working with GCs and property managers</li><li>Understanding of job costing and WIP reporting</li></ul>Pay: $50,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Accounts Receivable Specialist

CJ Tag LLC

About Ritterband &amp; Co.Ritterband Tax &amp; Accounting Solutions, LLC is a growing CPA firm with offices in Alpharetta, Lawrenceville, and Fayetteville, Georgia. We provide a full range of tax, accounting, bookkeeping, and audit services to individuals, businesses, nonprofits, and trusts. We are a team that works hard, supports each other, and is building something we are proud of.About the RoleWe are looking for a driven and personable Accounts Receivable Specialist to join our team. In this role you will be the primary point of contact for all client invoicing and payment follow-ups across the firm. You will work closely with our billing, admin, and operations teams to ensure that completed work is billed promptly and outstanding balances are collected professionally and efficiently.This is a client-facing role that requires someone who is confident, organized, and able to have difficult conversations with clients while maintaining a positive relationship. You will play a key role in the financial health of the firm.Key Responsibilities<ul><li>Manage all accounts receivable activity across the firm's client base</li><li>Follow up on outstanding invoices from day one through to collection</li><li>Maintain and update AR records accurately in the firm's systems</li><li>Build and maintain strong, professional client relationships around billing</li><li>Place and manage AR holds in Karbon when applicable</li><li>Coordinate with the Billing Specialist to ensure invoices are sent accurately and promptly</li><li>Assist with setting up and managing client autopay arrangements</li><li>Provide daily and weekly AR status updates to management</li><li>Escalate unresolved balances appropriately</li><li>Assist with client intake and onboarding coordination as needed</li><li>Support the wider administrative team when capacity allows</li><li>Must be authorized to work in the United States</li></ul>What We Are Looking ForEssential:<ul><li>Proven experience in accounts receivable, billing, or collections</li><li>Excellent communication skills &mdash; written, verbal, and by phone</li><li>Ability to handle sensitive financial conversations with professionalism and empathy</li><li>Strong attention to detail and highly organised</li><li>Comfortable working independently and managing your own workload</li><li>Proficiency with accounting or practice management software (QuickBooks, Karbon, SafeSend, or similar)</li><li>Reliable, accountable, and a strong follow-through on commitments</li></ul>Advantageous:<ul><li>Experience in a professional services or CPA firm environment</li><li>Familiarity with US accounting standards and billing practices</li><li>Experience with SafeSend, Lacerte, or ShareFile</li></ul>What We Offer<ul><li>Competitive hourly rate commensurate with experience</li><li>Fully remote position &mdash; work from anywhere in the USA</li><li>A collaborative, supportive team environment</li><li>Clear role with defined responsibilities and room to grow</li><li>Exposure to a fast-growing, multi-office CPA firm</li><li>Regular feedback and a leadership team that values your contribution</li></ul>Work Location: Remote

Cline Family Cellars

<div>Accounts Payable Specialist 
 
Position Summary 
We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our growing Finance team. This position is responsible for the accurate and timely processing of accounts payable transactions across a multi-entity organization. The Accounts Payable Specialist plays a critical role in maintaining positive vendor relationships, ensuring compliance with company policies and regulatory requirements, and supporting the overall financial operations of the business. 
 
The ideal candidate thrives in a fast-paced, high-volume environment and possesses strong analytical, organizational, and problem-solving skills. Success in this role requires exceptional attention to detail, sound judgment, advanced computer proficiency, and the ability to effectively manage multiple priorities while collaborating with various departments and business entities. 
 
Essential Duties and Responsibilities 
Accounts Payable Processing
<ul><li>Receive, review, and process a high volume of vendor invoices for accuracy, completeness, proper coding, and authorization.</li>
<li>Match invoices to purchase orders and receiving documentation, as applicable.</li>
<li>Prepare and process vendor payments, including checks, ACH transactions, and wire transfers.</li>
<li>Monitor payment due dates and ensure timely processing in accordance with company policies and vendor payment terms.</li>
<li>Reconcile vendor statements and investigate discrepancies.</li>
<li>Maintain organized and accurate accounts payable records and supporting documentation.</li>
</ul>Vendor Relations
<ul><li>Serve as the primary point of contact for vendor payment inquiries and account-related issues.</li>
<li>Establish and maintain positive working relationships with vendors and suppliers.</li>
<li>Communicate professionally regarding payment schedules, invoice discrepancies, and account reconciliation matters.</li>
<li>Collaborate with internal departments to resolve invoice and payment issues in a timely manner.</li>
</ul>Compliance and Reporting
<ul><li>Collect, review, and maintain vendor W-9 documentation.</li>
<li>Prepare and process annual 1099 reporting and issuance in compliance with IRS regulations.</li>
<li>Support internal and external audits by providing requested documentation and reports.</li>
<li>Maintain confidentiality of financial and vendor information.</li>
</ul>Systems and Process Improvement
<ul><li>Utilize ERP and accounting systems to manage accounts payable functions efficiently and accurately.</li>
<li>Maintain vendor master data and ensure information is current and accurate.</li>
<li>Identify opportunities for process improvements, automation, and increased efficiency.</li>
<li>Generate reports and assist with month-end and year-end closing activities as needed.</li>
</ul>Cross-Functional Collaboration
<ul><li>Support multiple business entities, locations, and departments while maintaining accuracy and consistency.</li>
<li>Foster positive working relationships across departments and contribute to a collaborative team environment.</li>
</ul>General Administrative Duties
<ul><li>Retrieve, sort, and distribute incoming mail and packages to appropriate departments or personnel.</li>
<li>Prepare and process outgoing mail, including labeling, postage, and scheduling pickups.</li>
<li>Order, stock, and maintain office supplies, including paper, toner, breakroom supplies, coffee, and water.</li>
<li>File, organize, and maintain physical and electronic records to ensure accuracy and ease of retrieval.</li>
</ul>
 
Qualifications 
Required Qualifications
<ul><li>Minimum of two (2) years of Accounts Payable experience.</li>
<li>High school diploma, GED, or equivalent.</li>
<li>Strong understanding of accounts payable processes and basic accounting principles.</li>
<li>Experience processing high volumes of invoices and vendor transactions.</li>
<li>Experience managing W-9 documentation and 1099 reporting.</li>
<li>Proficiency with Microsoft Office Suite, including Excel, Outlook, and Word.</li>
<li>Experience using Microsoft Dynamics NAV, Business Central, or similar ERP/accounting systems.</li>
<li>Strong organizational, analytical, and problem-solving skills.</li>
<li>Excellent attention to detail and accuracy.</li>
<li>Ability to prioritize workload and meet deadlines in a fast-paced environment.</li>
<li>Strong verbal and written communication skills.</li>
<li>Ability to work independently and collaboratively with employees at all levels of the organization.</li>
<li>Experience working in a multi-entity environment.</li>
</ul>Preferred Qualifications
<ul><li>Associate degree in Accounting, Finance, Business Administration, or a related field.</li>
<li>Experience supporting audits and month-end close activities.</li>
<li>Experience with process improvement initiatives and workflow automation.</li>
</ul>
 
Work Environment 
This position operates primarily in a professional office environment and requires extensive computer use. Workload demands may fluctuate throughout the month, quarter, and year, particularly during month-end close, year-end reporting, audit periods, tax reporting deadlines, and periods of increased business activity. The successful candidate must be able to effectively manage competing priorities, maintain accuracy under pressure, and adapt to changing business needs. 
 
Physical Requirements
<ul><li>Ability to sit for extended periods while working at a computer workstation.</li>
<li>Frequent use of hands and fingers for keyboarding, data entry, and operation of office equipment.</li>
<li>Ability to occasionally bend, reach, squat, and lift up to 40 pounds.</li>
<li>Specific vision abilities include close vision, depth perception, and the ability to adjust focus.</li>
<li>Ability to maintain regular and reliable attendance.</li>
<li>Ability to perform the essential functions of the position with or without reasonable accommodation.</li>
</ul>
 
BENEFITS &amp; PERKS:
<ul><li>Medical, Dental, Vision</li>
<li>Life Insurance</li>
<li>FSA (Flexible Spending Accounts)</li>
<li>401k Matching</li>
<li>PTO (Paid-Time-Off)</li>
<li>Paid holidays</li>
<li>Employee Company Discounts</li>
</ul>
 
PAY RANGE: $27 - $33/hour (Depending on Experience) 
<ul><li>Please note that actual pay may vary within the range based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location.</li></ul>
 
Cline Family Cellars provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 
 
NOTICE TO THIRD PARTY AGENCIES 
Please note: We are not accepting unsolicited phone calls, emails, or resumes from recruiters or employment agencies.</div>

Glens Falls Manufactured Home Community

Job Summary We are seeking a full-time on-site Accounts Payable Specialist well-versed in handling the full-cycle accounts payable process. The ideal candidate will be highly organized, detail-oriented, and possesses strong time management skills. Prior exposure to the real estate sector is a plus. We are a well-established real estate investment organization managing properties across multiple states. Headquartered in Burbank, we offer a welcoming workplace atmosphere with a casual dress code. This is an ideal environment for self-motivated professionals who enjoy working independently. We are dedicated to our team&rsquo;s long-term success and present avenues for professional development and progression. We provide a competitive base salary, 401(k) matching program, comprehensive health, vision, dental, and life insurance, an annual bonus, standard paid holidays, and paid time off.Responsibilities<ul><li>Accurately code and input invoices into Yardi Breeze with precision.</li><li>Perform in-depth research and analysis on invoices to identify significant fluctuations.</li><li>Resolve invoice discrepancies and vendor payment issues promptly.</li><li>Manage daily check runs, schedule auto-payments, and process physical checks as required.</li><li>Record financial transactions accurately within the accounting system.</li><li>Maintain open and clear communication channels with on-site property managers to ensure accurate payment of vendor invoices, property taxes, permits, bonds, and licensing.</li><li>Efficiently handle daily distribution of mail and FedEx packages to ensure smooth operations.</li><li>Maintain and complete accurate physical and digital filing records</li></ul>Physical Requirements<ul><li>Ability to sit most of the working day with optional standing work station.</li><li>Occasional walking to deliver time-sensitive packages to FedEx or UPS.</li></ul>Qualifications<ul><li>The Accounts Payable Specialist on-site position in Burbank, CA, US, requires a minimum of 2 years of experience handling high-volume full-cycle accounts payable.</li><li>While a degree in Accounting or a related field is preferred, it is not mandatory for this role.</li><li>Proficiency in Excel is a plus, and candidates should be open to learning new software, particularly Yardi Breeze.</li><li>The ability to work independently and ensure prompt and accurate payment processing is essential for this position.</li><li>Excellent interpersonal skills are required to collaborate effectively with on-site property managers.</li><li>Applicants should possess strong problem-solving skills and be proactive in offering solutions.</li><li>Applicants must be highly organized, detail-oriented, and possess strong time management skills.</li></ul>Pay: $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Work Location: In person

ELECTRO-MECHANICAL, LLC

Position Summary:Electro-Mechanical LLC is seeking a detail-oriented and results-driven Accounts Payable Specialist to support the timely and accurate processing of vendor payments essential to daily business operations. This hybrid role combines both on-site and remote work, requiring strong organizational and communication skills, attention to detail, and the ability to work effectively in a fast-paced manufacturing environment.The Accounts Payable Specialist will be responsible for processing invoices, maintaining accurate financial records, resolving discrepancies, and supporting month-end and year-end close activities. This role plays a critical part in ensuring vendor relationships are maintained through timely and accurate payments while adhering to company policies and financial controls.The ideal candidate will have experience in accounts payable or accounting functions, exposure to ERP systems, and proficiency in Microsoft Office, particularly Excel.Position Responsibilities:The Accounts Payable Specialist&rsquo;s primary responsibility is to manage and execute payments for goods and services necessary for the operation of the business. This includes processing invoices, performing three-way matching, maintaining accurate records, resolving discrepancies, and ensuring timely payments to vendors.This role will also support financial reporting activities, assist with audits, and collaborate with internal departments and external vendors to ensure smooth financial operations.Key Responsibilities:<ul><li>Comprehend and follow procedures, standard practice instructions, and other written and verbal instructions.</li><li>Professionally handle incoming calls and vendor inquiries, ensuring account questions are resolved in a timely manner.</li><li>Process invoices for payment, including opening and monitoring mail, reviewing invoices, and verifying line items against purchase orders (three-way match).</li><li>Identify and resolve discrepancies between invoices, purchase orders, and receipts.</li><li>Process check requests, ensuring all required approvals are obtained prior to payment.</li><li>Maintain and reconcile debit and credit memos.</li><li>Execute check runs, including reviewing prepayment registers, preparing checks on scheduled dates, and distributing payments to vendors.</li><li>Perform month-end and year-end closing tasks related to accounts payable.</li><li>Maintain accurate and organized financial records and documentation.</li><li>Assist with external and internal audits by providing required documentation and support.</li><li>Place Accounts Receivable collection calls as needed.</li><li>Collaborate with internal departments (Purchasing, Receiving, Operations) to ensure accurate and timely invoice processing.</li><li>Support continuous improvement efforts within accounts payable processes.</li><li>Comprehend and observe all safety and quality standards within the manufacturing environment.</li><li>Maintain regular and timely attendance, work efficiently, and support overtime requirements as needed.</li><li>Work effectively with team members and maintain a professional, collaborative work environment.</li><li>Assist with additional assignments as directed by the Corporate Controller or management.</li></ul>Educational and Experience Requirements:<ul><li>Minimum of 2 years of experience in Accounts Payable, Accounting, or a related finance function.</li><li>Associate Degree in Accounting, Finance, Business, or related field preferred (or equivalent experience).</li><li>Experience in a manufacturing or operations environment preferred.</li><li>Familiarity with ERP systems and financial software.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook, Microsoft 365) required.</li></ul>Additional Requirements:<ul><li>Strong attention to detail and accuracy in financial processing.</li><li>Ability to perform three-way matching (PO, receipt, invoice) effectively.</li><li>Excellent communication and interpersonal skills, especially when working with vendors and internal teams.</li><li>Strong organizational skills with the ability to manage multiple priorities and deadlines.</li><li>Ability to identify and resolve discrepancies independently.</li><li>Comfortable working in a fast-paced, deadline-driven environment.</li><li>High level of integrity and ability to maintain confidentiality of financial information.</li></ul>Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

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4837 accounts specialist jobs Near Me

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Accounts Payable Specialist