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executive admin assistant Jobs in Saudi Arabia

executive admin assistant

admin & office manager

ABC Diagnostic and Learning Center

<div>
 
 POSITION OVERVIEW:
 
 
 
 We are seeking a highly organized and proactive Admin &amp; Office Manager to support daily office operations at our Riyadh office. The ideal candidate will be responsible for managing administrative tasks, ensuring smooth office functioning, and supporting internal teams with various coordination and logistical duties. This role is suitable for a motivated individual looking to grow within a dynamic and professional environment.
 
 
 
 KEY RESPONSIILITIES:
 
 
 
 <ul>
 <li>
 Manage daily correspondence (emails, letters, couriers, etc...)
 </li>
 <li>
 Handle document filing, printing, scanning, and archiving
 </li>
 <li>
 Maintain inventory of office supplies and place orders as needed
 </li>
 <li>
 Oversee day-to-day office operations to ensure a clean and organized environment
 </li>
 <li>
 Coordinate with maintenance, IT, and other service providers when needed
 </li>
 <li>
 Track office asset usage and manage logistics of office equipment
 </li>
 <li>
 Support HR and Finance teams with administrative tasks and documentation
 </li>
 <li>
 Assist in scheduling internal meetings and preparing meeting rooms
 </li>
 <li>
 Organize company events, workshops, and staff gatherings
 </li>
 <li>
 Support onboarding of new employees in Riyadh (workspace setup, orientation logistics)
 </li>
 <li>
 Coordinate travel arrangements for Riyadh-based staff (flights, hotels, transport)
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 REQUIREMENTS:
 
 
 
 <ul>
 <li>
 A Saudi Nationality is a must
 </li>
 <li>
 Diploma or Bachelor's degree in Business Administration, Office Management, or a related field
 </li>
 <li>
 Experience: 0-2 years in a similar administrative or office coordination role
 </li>
 <li>
 Languages: Proficiency in Arabic and English (spoken and written)
 
 
 </li>
 </ul>
 
 COMPETENCIES:
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Email Writing Proficiency
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
 </li>
 <li>
 Detail-oriented with a proactive attitude
 </li>
 <li>
 Professional appearance
 </li>
 <li>
 Attention to detail and a willingness to improve
 </li>
 </ul>
</div>

Admin & Office Manager

ABC Center

<div>POSITION OVERVIEW:
We are seeking a highly organized and proactive Admin &amp; Office Manager to support daily office operations at our Riyadh office. The ideal candidate will be responsible for managing administrative tasks, ensuring smooth office functioning, and supporting internal teams with various coordination and logistical duties. This role is suitable for a motivated individual looking to grow within a dynamic and professional environment.
KEY RESPONSIILITIES:<ul>
<li>Manage daily correspondence (emails, letters, couriers, etc...)</li>
<li>Handle document filing, printing, scanning, and archiving</li>
<li>Maintain inventory of office supplies and place orders as needed</li>
<li>Oversee day-to-day office operations to ensure a clean and organized environment</li>
<li>Coordinate with maintenance, IT, and other service providers when needed</li>
<li>Track office asset usage and manage logistics of office equipment</li>
<li>Support HR and Finance teams with administrative tasks and documentation</li>
<li>Assist in scheduling internal meetings and preparing meeting rooms</li>
<li>Organize company events, workshops, and staff gatherings</li>
<li>Support onboarding of new employees in Riyadh (workspace setup, orientation logistics)</li>
<li>Coordinate travel arrangements for Riyadh-based staff (flights, hotels, transport)</li>
</ul>Requirements
REQUIREMENTS:<ul>
<li>A Saudi Nationality is a must</li>
<li>Diploma or Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field</li>
<li>Experience: 0&ndash;2 years in a similar administrative or office coordination role</li>
<li>Languages: Proficiency in Arabic and English (spoken and written)</li>
</ul>COMPETENCIES:<ul>
<li>Strong organizational and multitasking abilities</li>
<li>Excellent communication and interpersonal skills</li>
<li>Email Writing Proficiency</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li>
<li>Detail-oriented with a proactive attitude</li>
<li>Professional appearance</li>
<li>Attention to detail and a willingness to improve.</li></ul></div>

Galadari Saudi Industrial Co.

<div>
 
 
 Admin Support Executive / Sales Admin (Saudisation Positions)
 
 
 
 Location: Riyadh
 
 
 Galadari Saudi Industrial Co. (GSIC)
 
 
 
 
 
 
 Location: 4545 Eastern Ring Rd Ext, Al-Manakh, 6686, Riyadh 14316, Saudi Arabia
 
 
 
 https://share.google/xNNaeSXPyUPZPAKTF
 
 
 
 
 
 Galadari Saudi Industrial Co. (GSIC) is looking for an Admin Support Executive and Sales Admin professionals to join our team in Riyadh. This role is part of our
 
 
 Saudisation initiative.
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 :
 
 <ul>
 <li>
 Provide administrative support and ensure smooth office operations.
 </li>
 <li>
 Manage appointments, meetings, and travel arrangements for senior management.
 </li>
 <li>
 Handle customer inquiries, assist with follow-ups, and support the sales team.
 </li>
 <li>
 Maintain documents, generate reports, and manage sales data.
 </li>
 <li>
 Assist with inventory and order processing for SITRAK vehicles.
 </li>
 <li>
 Coordinate internal communications and workflow between departments.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 
 
 You are a Saudi National.
 
 
 </li>
 <li>
 3 + years of experience in administrative or sales admin roles, ideally in the heavy equipment, industrial, or heavy commercial vehicle sector.
 </li>
 <li>
 Strong English communication skills (both spoken and written).
 </li>
 <li>
 Proficient in Microsoft Office
 </li>
 <li>
 Ability to work in the Riyadh Office.
 </li>
 <li>
 High school diploma or degree in a relevant field preferred.
 </li>
 <li>
 Proficiency in Arabic and English.
 </li>
 </ul>
 
 
 
 
 
 About us:
 
 
 
 Galadari Saudi Industrial Company (GSIC) is a subsidiary of Galadari Bothers Group based in the UAE. GSIC was formed in Saudi Arabia in 2021 to cover the market needs of commercial vehicles, heavy duty trucks, and energy backup solutions with presence in Dammam, Riyadh and Tabuk and Neom. GSIC provides wide range of high performance commercial vehicles and heavy duty trucks from the leading global brands
 
</div>

Admin Support Executive - Riyadh - Saudisation

UpMan Placements

<div>
 
 
 Email : ayub@upman.in
 
 
 
 
 Mobile No: +91 6353078045
 
 
 
 
 
 
 We have an urgent opening for
 
 Site Admin and Compliance Executive
 
 position for Riyadh, Saudi Arabia.
 
 
 
 
 
 Roles and Responsibilities
 
 
 1. Site Administration &amp; Office Management
 
 
 Maintain daily attendance, labor reports, and manpower deployment records.
 
 
 Coordinate with HR and HO (Head Office) for staff onboarding, ID cards, and compliance documentation.
 
 
 Manage site office logistics: stationery, housekeeping, and basic infrastructure.
 
 
 
 
 
 2. Documentation &amp; Record Keeping
 
 
 Maintain project documents including work permits, site instructions, inspection reports, and client correspondences.
 
 
 Organize physical and digital filing systems for easy retrieval and audit readiness.
 
 
 Track site expenses and prepare daily/monthly reports for project management.
 
 
 
 
 
 3. Material and Asset Coordination
 
 
 Maintain records of inward/outward material movement.
 
 
 Coordinate with the procurement team and vendors for timely delivery of materials.
 
 
 Ensure proper storage, labeling, and safety compliance of materials at the site.
 
 
 
 
 
 4. Statutory Compliance &amp; Liaison
 
 
 Assist in maintaining labor licenses, PF/ESIC compliance, and other statutory site records.
 
 
 Liaise with local authorities for permissions, if required (e.g., electricity, water, labor welfare).
 
 
 
 
 
 5. Support to Project &amp; Site Teams
 
 
 Assist Project Manager and Engineers with administrative support including logistics, coordination, and communication.
 
 
 Help with scheduling meetings, preparing MOMs (Minutes of Meetings), and follow-ups.
 
 
 Manage accommodation, travel, and welfare facilities for site staff and laborers.
 
 
 
 
 
 6. Safety and Security Coordination
 
 
 Support the safety officer in maintaining PPE (Personal Protective Equipment) stock and issuance logs.
 
 
 Monitor visitor movement, maintain visitor records, and coordinate with security staff.
 
</div>
 <div id='job-id'>Job Id: MAFr7V5R7gLdL6qi3FNL73TPVnVF90UvrHbQB3ur9VZp2VKWtZcXXyaxD05CUXW3DnXU3Juzxs9Hex0dV9O6uGMCaNUI9n4TWw==</div>

Site Administrator

TÜV SÜD

<div>
 
 Description
 
 
 
 Job Title: Admin Coordinator
 
 
 
 Job Description
 
 
 
 The Admin Coordinator is responsible for providing administrative support to ensure the efficient operation of the office. This role involves managing office supplies, scheduling appointments, coordinating meetings, and assisting with various administrative tasks. The Admin Coordinator will work closely with other team members to ensure effective communication and organization within the office.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinating and assigning projects to inspectors.
 </li>
 <li>
 Follow up on completing reports , upload the job requests on ICCS.
 </li>
 <li>
 issuing Purchase orders for suppliers , and confirming handover to them .
 </li>
 <li>
 support accounting team form suppliers invoices.
 </li>
 <li>
 Coordinates with the Sales team, clients and Inspection engineers to schedule a job on time.
 </li>
 <li>
 Assist engineers in the preparation of training materials &amp; exams.
 </li>
 <li>
 Request and follow-up the LPOs from clients.
 </li>
 <li>
 Monitors and checks time sheets received daily and keeping a file (soft copy) in the system.
 </li>
 <li>
 Submitting the time sheets with LPOs to the accounts for invoicing.
 </li>
 <li>
 Attends client&rsquo;s daily inquiries and requests for inspection.
 </li>
 <li>
 Maintains the time sheet registry and invoices received from Accounts Dept.
 </li>
 <li>
 Monitors &amp; controls time sheet books/stickers.
 </li>
 <li>
 Provide administrative support when necessary.
 </li>
 <li>
 Encode, Prints, and Ensure that the ID Corresponds to the Certificates.
 </li>
 <li>
 Ensures that return acknowledgments are Scanned and Filed for Quick Access.
 </li>
 <li>
 Arrange gate pass and necessary documents for inspection and ensure renewal of the same.
 </li>
 <li>
 Ensure Calibration and monitor movement of equipment used during inspections.
 </li>
 <li>
 Weekly /monthly reporting in terms of jobs performed, certificates printed, rejections, etc
 </li>
 <li>
 Register and follow customer&rsquo;s complaints as per approved procedure .
 
 
 </li>
 </ul>
 
 Skills And Qualifications
 
 
 
 <ul>
 <li>
 Excellent organizational and multitasking skills.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Strong attention to detail and problem-solving abilities.
 </li>
 <li>
 Time management skills with the ability to prioritize tasks effectively.
 </li>
 <li>
 Customer service-oriented attitude.
 </li>
 <li>
 High school diploma or equivalent; additional certification in office administration is a plus.
 
 
 </li>
 </ul>
 
 Tools Required
 
 
 
 <ul>
 <li>
 Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Email communication tools
 </li>
 <li>
 Calendar scheduling software
 </li>
 <li>
 Project management software (e.g., Trello, Asana)
 </li>
 <li>
 Phone systems and communication tools
 </li>
 <li>
 Document management systems
 
 
 </li>
 </ul>
 
 Department
 
 
 
 Riyadh
 
 
 
 Open Positions
 
 
 
 1
 
 
 
 Skills Required
 
 
 
 Administration Executive, Coordinator, Administration Work, Coordination, communication skills, administration
 
 
 
 Location
 
 
 
 Riyadh - Saudi Arabia
 
 
 
 Years Of Exp
 
 
 
 1 to 3 years
 
 
 
 tags
 
 
 
 Administration Executive, Coordinator, Administration Work, Coordination, communication skills, administration
 
 
 
 Posted On
 
 
 
 1750791872000
</div>
 <div id='job-id'>Job Id: Gd8RHTgbVcZamGijoZTjRdJK2LQM5GhI6yZ4aj8pGNa1hurNZGdacKUS0xpFQv3UF5hCVGAnxUfRaM9wFfwD67qnCOrP6g887xDY7SZmZOLA4rXu6bXl2x92/mNJglfWfQx6GAG90Mp8pBcbVZIYCm3qCvQF1j4FnYjheXRbhWqH73CZDuPsTlxlRODqVo8lxStvxV19lg==</div>

Operation Coordinator

<div>Have you ever imagined to be part of one of the biggest food companies in the world?
Nourish life is our commitment. This is not limited to food production &ndash; it extends to projects, initiatives and causes we embrace. In order to deliver quality products, we have a team dedicated to innovating every day. We have more than 100,000 employees worldwide. A large team that has a global vision, without leaving aside the local needs.
Each member of our team is important to make BRF one of the largest food companies in the world. We are guided by values that serve as a compass for our work. Ethics in all actions, transparency in our value chain and innovation are non-negotiable points for us.
Come and join us to be part of this food giant!
BRF values and promotes an inclusive and diverse culture. We consider persons with disabilities for all our opportunities.
<div><div><div><h2 class="jobSectionHeader">
Job Description</h2>
</div><div><ul><li>Facilities Management</li>
<li>Manage &amp; controlling, fleet, landscaping services, building maintenance, admin utilities at the office sites coordinating with the 3rd part providers.
</li><li>Administration</li>
<li>All office supplies and services are ordered as per requirement &ndash; procurement processes.</li>
<li>People Practices
</li><li>Align good practices for all employees with strategic business initiatives. Identify and establish relationships with key clients and stakeholders across the businesses and functions they support</li>
<li>Relationship Management
</li><li>Ensure services level that we are providing are up to the standard and the contract terms and ensure internal client satisfaction.</li>
<li>Respond to all questions regarding facilities and reasonable requests.</li>
<li>Administration and Compliance</li>
<li>Ensure that all administrative tasks are attended to and in compliance with BRF internal rules &amp; regulations.</li>
<li>Participate in the department meetings, support the employees and leaders in the topics related do Admin &amp; Facilities.</li>
<li>Support the internal events, helping with the organization and execution</li>
<li>Responsible for analyzing and control the Admin &amp; Facilities packages budget monthly, as well as plan the forecast.</li>
<li>Guarantee the 5S, basic and safety conditions of the office area.</li>
<li>Participate in the internal and external audits for related suppliers.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">Academic Background</h2>
</div><div><ul><li>Business Administration /Management/Engineering</li>
</ul>
</div></div></div>Stay tuned on our Website to be aware about all the job opportunities we have!</div> <div id='job-id'>Job Id: KxxTyH4M8LYfELSpJtZ6jIHSGuhuvlUtbvHDZXSBrdAj1zuQPuRid8S7Fivu7ae0Of2LBZxgI+TDV/Sv4BW1E1Ymrdu9rFGODN3whA5eGG9C+FFYLmTmG4Q8DtrKqxWyRYUixwyjd6zGbVGo/d4Mu26zkjFgVHfZLYk=</div>

Financial Admin Analyst - KSA

Hosuk Travel

<div>Hosuk Travels is looking for a proactive and detail-oriented Admin Assistant to support our day-to-day operations in Riyadh. This role is ideal for someone who enjoys organizing, coordinating, and ensuring the smooth functioning of administrative tasks within a dynamic travel environment.
<h3 class="jobSectionHeader">
 Key Responsibilities</h3>

 Handle incoming calls, emails, and correspondence professionally and promptly 
 Assist in scheduling meetings, appointments, and travel arrangements 
 Prepare and maintain records, reports, and documentation 
 Manage office supplies and coordinate with vendors for procurement 
 Support HR and accounting teams with basic data entry and document handling 
 Maintain filing systems both digitally and in hard copy 
 Greet visitors and direct them to the appropriate personnel 
 Assist in preparing presentations, reports, and internal communications
<h3 class="jobSectionHeader">
 Requirements</h3>

 Proven experience as an administrative assistant or in a similar role 
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) 
 Strong organizational and multitasking abilities 
 Excellent communication and interpersonal skills 
 Ability to maintain confidentiality and professionalism 
 High school diploma required; diploma/degree in Business Administration is a plus 
 Must be located in Riyadh or willing to relocate

As an Admin Assistant at Hosuk Travels, you will play an important role in ensuring smooth internal processes and helping our team focus on delivering outstanding service to clients. If you&rsquo;re reliable, organized, and ready to be part of a growing travel company in Riyadh, we&rsquo;d love to have you on board.</div>

Admin Assistant

Explore 2312+ Admin & office manager in Saudi Arabia this August. Find roles across top companies and apply now to boost your career.

2312 admin & office manager jobs IN Saudi Arabia

Admin & Office Manager

Admin & Office Manager

Admin Support Executive - Riyadh - Saudisation

Site Administrator

Operation Coordinator

Financial Admin Analyst - KSA

Admin Assistant