admin assistant

PARI INFRASTRUCTURE

Job Title: Admin Assistant &ndash; PlantLocation: Plant Site Department: Administration Reports To: Plant Admin / Factory ManagerJob SummaryThe Admin Assistant will support day-to-day administrative operations at the plant, ensuring smooth coordination between departments, accurate record-keeping, and compliance with company policies.Key Responsibilities<ul><li>Maintain attendance, leave, and manpower records</li><li>Handle plant-level documentation, files, and registers</li><li>Coordinate with HR for joining, exit, and employee records</li><li>Support payroll inputs, PF/ESIC documents, and compliance data</li><li>Manage office supplies, stationery, and vendor coordination</li><li>Assist in gate pass, visitor entry, and security records</li><li>Prepare reports, letters, and MIS as required</li><li>Coordinate with vendors, transporters, and service providers</li><li>Support audits, inspections, and statutory documentation</li></ul>Requirements<ul><li>Graduate or Diploma (any stream preferred)</li><li>1&ndash;3 years of experience in plant/factory administration</li><li>Knowledge of MS Office (Excel, Word, Email)</li><li>Basic understanding of HR &amp; admin processes</li><li>Good communication and coordination skills</li></ul>Preferred Skills<ul><li>Experience in manufacturing / industrial plant environment</li><li>Familiarity with compliance documentation</li><li>Ability to multitask and work under deadlines</li></ul>Working Conditions<ul><li>Full-time, plant-based role</li><li>6 days working</li></ul>Job Types: Full-time, PermanentPay: ₹16,000.00 - ₹24,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Work Location: In person

Admin Assistant

Indochyne Trading and Hospitality Services Wll

Job Title : Admin AssistantWe are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will handle administrative tasks, coordinate schedules, manage communications, and ensure the office runs smoothly and efficiently.Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare, edit, and organize documents, reports, and presentations</li><li>Maintain filing systems (physical and digital)</li><li>Order office supplies and manage inventory</li><li>Assist with data entry, record-keeping, and basic bookkeeping</li><li>Support management and staff with administrative tasks</li><li>Greet visitors and provide general office support</li><li>Coordinate travel arrangements and meeting logistics</li></ul>Required Skills &amp; Qualifications<ul><li>High school diploma or equivalent</li><li>Proven experience as an administrative assistant or in a similar role</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to multitask and prioritize workload</li><li>Attention to detail and problem-solving skills</li></ul>Job Type: Full-time

H & S Real Estate Ajman

Job OverviewH&amp;S Real Estate is seeking a detail-oriented Admin Assistant with prior UAE real estate experience to support day-to-day administrative operations, property listings, and MIS reporting at our Northern Emirates office.Key Responsibilities<ul><li>Manage and maintain property listings on major real estate portals including Property Finder, Bayut, and Dubizzle</li><li>Post, update, refresh, and market listings to maximize exposure and lead generation</li><li>Coordinate with agents to ensure listing accuracy and portal compliance</li><li>Prepare and maintain MIS reports related to sales, listings, and performance</li><li>Assist with basic accounts-related tasks, expense tracking, and record-keeping</li><li>Handle general administrative duties, documentation, and internal coordination</li></ul>Requirements<ul><li>Prior UAE real estate experience (mandatory)</li><li>Strong working knowledge of Property Finder, Bayut, and Dubizzle</li><li>Proficiency in Excel and MIS preparation</li><li>Basic knowledge of accounts and financial reporting</li><li>Must be on a spouse visa or have their own valid UAE visa</li><li>Well-organized, detail-oriented, and able to work independently</li><li>Good communication skills in English (Arabic is an advantage)</li></ul>Job Type: Full-timePay: Up to AED4,000.00 per month

(NBTCS) Nisar & Brothers Trading Contracting & Services

Admin Assistant &ndash; Responsibilities:<ul><li>Prepare and maintain payroll sheets</li><li>Support accounts by organizing financial documents</li><li>Assist HR with employee records, leave applications, and documentation</li><li>Update employee data regularly in company records</li><li>Support Ministry of Interior (MOI) procedures, including employee visa renewals</li><li>Assist with Ministry of Labor (MOL) procedures related to recruitment and documentation</li><li>Assist with payroll account opening for new employees</li><li>Provide general administrative and office support as required</li><li>Assist management with special projects</li><li>Support onboarding process for new employees</li><li>Prepare reports and presentations as needed</li></ul>Requirements:<ul><li>Minimum 1 years experience in administrative or office assistant roles</li><li>Excellent communication skills in English and Arabic</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>We encourage female candidates to apply, and preference will be given to female applicants due to office requirements.</li></ul>Visa Availability for Foreign Applicants: Candidates from outside Qatar are welcome to apply. Work visas are available for qualified applicants.Job Type: Full-timePay: QAR2,000.00 - QAR3,500.00 per month

Sood Marketing Limited

Location: Gurgaon (India) with UK overlap (3&ndash;4 hrs/day)Reports to: Managing Director (primary) + Senior Team (as needed)Type: Full-timeRole SummaryWe&rsquo;re hiring a highly organised, detail-oriented Admin Assistant to support the Managing Director and wider team across admin, light project coordination, CRM updates, and process/SOP documentation. You&rsquo;ll keep tasks moving in our project management tool, maintain tidy records in our CRM, handle day-to-day admin, and ensure the team stays on track with timely reminders and follow-ups. The role is varied, fast-paced, and ideal for a process-driven generalist.ResponsibilitiesProject Coordination &amp; PM Tools<ul><li>Update and track tasks, statuses, assignees, and due dates in ClickUp.</li><li>Prepare daily/weekly checklists, stand-up notes, and follow-ups; chase owners on blockers.</li><li>Maintain simple dashboards/calendars and workload views.</li></ul>CRM &amp; Data Hygiene<ul><li>Log activities, notes, and next steps; keep contact/company records accurate.</li><li>Update pipelines, deal stages, and key fields; run periodic data-quality checks.</li><li>Import/export lists, format data, and maintain naming conventions.</li></ul>Admin &amp; Team Support<ul><li>Schedule meetings, manage calendars, coordinate availability, and prep agendas.</li><li>Send internal reminders; track team time entries and collate timesheets.</li><li>Assist with data entry, file organisation, and document formatting.</li><li>Resizing/repurposing videos and assets using simple tools when needed.</li></ul>SOPs &amp; Process<ul><li>Draft, update, and version SOPs and checklists (text + screen recordings).</li><li>Improve clarity of steps, owners, templates, and acceptance criteria.</li><li>Monitor compliance with SOPs; suggest process improvements.</li></ul>Light Client Liaison (as needed)<ul><li>Share updates, schedule meetings, and gather information (not a front-line client role).</li><li>Capture actions from client calls and record them in PM/CRM.</li></ul>RequirementsMust-haves<ul><li>2&ndash;4+ years in an admin/operations/PM-assistant role supporting senior leaders or teams.</li><li>Strong command of project management tools (ClickUp preferred) and CRM (e.g., HubSpot/Pipedrive).</li><li>Excellent English (written and spoken); concise note-taking and clear updates.</li><li>Process mindset: creates/follows SOPs, checklists, and naming conventions.</li><li>High attention to detail; reliable with deadlines and follow-through.</li><li>Comfortable with light content ops (e.g., resizing videos, renaming/exporting assets).</li></ul>Nice-to-haves<ul><li>Google Workspace, Notion, Loom, Slack/WhatsApp; basic spreadsheet formulas.</li><li>Experience in creative/agency environments and time-tracking workflows.</li><li>Basic familiarity with invoicing/admin tools and permissions management.</li></ul>Tools You&rsquo;ll Use<ul><li>Project management: ClickUp (required)</li><li>CRM: HubSpot or Pipedrive (either is fine)</li><li>Docs &amp; comms: Google Workspace, Slack/WhatsApp, Gmail/Calendar</li><li>SOPs: Notion/Google Docs + Loom screen recordings</li><li>Light media ops: Canva/CapCut (for simple resizing/exports)</li></ul>Success Metrics (KPIs)<ul><li>On-time task completion rate improves; reduced overdue items.</li><li>Data hygiene: PM/CRM records complete and current; low error rate.</li><li>SOP coverage &amp; compliance: critical workflows documented and adopted.</li><li>Meeting readiness: agendas shared in advance; actions captured and assigned.</li><li>Follow-through: reminders sent on time; fewer manual chases by leadership.</li></ul>Working Arrangement<ul><li>Remote from India with consistent UK overlap for stand-ups and reviews.</li><li>Operates &ldquo;in the background,&rdquo; partnering closely with the Managing Director and senior team.</li></ul>How to ApplySend your CV/LinkedIn and a short note covering:<ul><li>PM/CRM tools you&rsquo;ve used (with examples)</li><li>2 SOPs/checklists you&rsquo;ve created (redacted screenshots or descriptions)</li><li>An example of a process you improved and the outcome</li><li>Your availability and preferred start date</li></ul>Job Type: Full-timePay: ₹30,000.00 - ₹40,000.00 per monthBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Sybrid Pvt Ltd - A Lakson Group Company

<ul><li>Position Name: Admin Assistant</li><li>Qualification: Graduate</li><li>Shift Timings: Rotational - 8 hours</li></ul>Required Skill Set:<ul><li>Strong coordination and documentation skills</li><li>Good written and verbal communication skills</li><li>Ability to manage logs, sheets, and records accurately</li><li>Basic knowledge of MS Excel and email communication</li><li>High level of responsibility, confidentiality, and attention to detail</li><li>Willingness to work in rotational shifts</li></ul>Job Responsibilities<ul><li>Job Card Management</li><li>CCTV 24/7 surveillance of cameras from all aspects without any compromise, as per the schedule, including two pictures as per the Visitor, Contractor, and Temporary Card sheet, along with the washroom inspection sheet (designated floor).</li><li>Store Inventory Management</li><li>Running store item maintenance</li><li>Store requisition</li><li>Complaint sheet management</li><li>Daily sheet monitoring</li><li>Conduct fortnightly sessions with the Technical Team and consider their complaints and suggestions</li></ul>Job Type: Full-timePay: From Rs40,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Administration: 1 year (Required)</li></ul>Work Location: In person

Matar Al Baqmi Holding Company

<div><h3 class="jobSectionHeader">Job Role
</h3>The Admin Assistant is responsible for providing administrative and clerical support to ensure efficient day-to-day office operations. The role supports management and staff by handling correspondence, coordinating schedules, preparing documents, and maintaining organized filing systems.<h3 class="jobSectionHeader">
Accountabilities</h3><ul>
<li>Manage and organize daily administrative tasks, including filing, scanning, and data entry.
</li><li>Handle incoming and outgoing correspondence (emails, letters, phone calls).
</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.
</li><li>Prepare reports, presentations, and basic documentation as required.
</li><li>Maintain office supplies inventory and coordinate with vendors when needed.
</li><li>Assist in organizing internal events, workshops, and staff meetings.
</li><li>Support HR and other departments with administrative tasks as assigned.
</li><li>Ensure proper documentation control and maintain confidential records securely.
</li><li>Greet visitors and provide professional front-desk support when required.
</li><li>Follow company policies and procedures to ensure smooth office operations.</li>
</ul>
Requirements<ul>
<li>
Bachelor&rsquo;s degree in Business Administration or related field (preferred).
</li><li>1&ndash;3 years of experience in administrative or office support roles.
</li><li>Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Excellent written and verbal communication skills.
</li><li>Strong organizational skills with attention to detail.
</li><li>Ability to handle multiple tasks and prioritize effectively.
</li><li>Professional attitude with strong interpersonal skills.
</li><li>Ability to work independently and maintain confidentiality.
</li><li>Time-management skills and ability to meet deadlines.</li></ul></div>

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