admin assistant

Al Dhaheri Capital Investment Group

Job Description &ndash; Admin AssistantPosition: Admin Assistant Location: Abu Samra (Al Ain Farm), Abu Dhabi, UAE Employment Type: Full-time Working Hours: 9 hours per day + Overtime (as per company requirements) Weekly Off: 1 day per week Salary: NegotiableJob SummaryWe are looking for a dedicated and organized Admin Assistant to support the day-to-day administrative operations at our Al Ain Farm. The ideal candidate should have strong organizational and communication skills, be able to handle multiple tasks efficiently, and assist with office administration, documentation, and coordination with different departments.Key Responsibilities<ul><li>Perform daily administrative and clerical duties.</li><li>Maintain and organize office files, records, and documentation.</li><li>Prepare letters, reports, and other business correspondence.</li><li>Handle incoming calls, emails, and internal communications.</li><li>Maintain employee records and administrative documents.</li><li>Coordinate with HR, Accounts, Procurement, and Farm Operations as required.</li><li>Monitor office supplies and raise purchase requests when needed.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Assist in preparing reports, timesheets, and data entry.</li><li>Ensure proper filing and document control.</li><li>Support management with administrative tasks and special assignments.</li><li>Maintain confidentiality of company information and records.</li><li>Perform any other administrative duties assigned by the management.</li></ul>Requirements<ul><li>Minimum 2 years of experience as an Admin Assistant or in a similar administrative role.</li><li>Good knowledge of Microsoft Office (Word, Excel)</li><li>Strong organizational and time management skills.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work independently and under pressure.</li><li>Immediate joiners will be given preference.</li></ul>Benefits<ul><li>Company Employment Visa</li><li>Medical Insurance</li><li>Company Accommodation</li><li>Overtime as per company policy</li><li>Annual Leave and other benefits as per UAE Labour Law</li></ul>Work LocationAbu Samra (Al Ain Farm), Abu Dhabi, UAEPreferred Candidate Profile<ul><li>Well-organized and detail-oriented.</li><li>Professional attitude with a positive work ethic.</li><li>Good problem-solving and coordination skills.</li><li>Ability to maintain confidentiality and handle sensitive information.</li><li>Flexible to work in a farm environment and coordinate with multiple departments.</li></ul>Pay: AED1,500.00 - AED2,500.00 per monthWork Location: Remote

Admin Assistant

KB FACILITIES MANAGEMENT

ADMIN ASSISTANT MAINTINANCEJOB DESCRIPTION:KBFM are looking to recruit an experienced Admin Assistant Maintenance to join our team located at the head office in DHA phase 1, Lahore.Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in a dynamic office environment. The ideal candidate will possess strong clerical skills and be proficient in various software applications, including Google Suite and QuickBooks. This role is essential in ensuring the smooth operation of our administrative functions, providing excellent phone etiquette, and maintaining accurate data entry.Key Duties:<ul><li>Answering incoming calls including dealing with customers regarding product, pricing and delivery lead-times</li><li>Providing written quotations by email</li><li>Processing online orders Raising order paperwork including invoices</li><li>Liaising with suppliers</li><li>Dealing with customer complaints.</li><li>Order checking</li><li>Client assistant</li><li>Customer relationship</li><li>Chasing invoices</li><li>Raising Purchase Orders</li><li>Booking Engineers to Jobs</li><li>General admin &amp; customer service duties</li></ul>Job Type: Full-timeMonday &ndash; Friday 09:00 &ndash; 18:00 (UK time), 14:00pm &ndash; 23:00pm (PK time)Salary: Rs 45000 to 50000Work Location: In personJob Type: Full-timePay: Rs45,000.00 - Rs50,000.00 per monthApplication Question(s):<ul><li>Are you available to work right away?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>English fluently (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>Work Location: In person

Admin Assistant Maintenance

Ralshypermarket

The Admin Assistant &ndash; Electromechanical will provide administrative and clerical support to the Electromechanical division, ensuring smooth day-to-day operations. The role involves handling documentation, coordinating with internal teams, managing records, and supporting project and maintenance activities.Key Responsibilities:<ul><li>Provide administrative support to the Electromechanical department, including filing, documentation, and correspondence.</li><li>Prepare, review, and maintain reports, project records, and technical documents.</li><li>Assist in scheduling meetings, preparing minutes, and following up on action points.</li><li>Maintain and update databases, contracts, and vendor/contractor records.</li><li>Support procurement activities by preparing requests, quotations, and follow-ups.</li><li>Coordinate with engineers, technicians, and external vendors for project-related activities.</li><li>Handle office communication, including emails, phone calls, and inquiries.</li><li>Assist with timesheets, attendance, and manpower allocation records.</li><li>Ensure compliance with company policies and maintain confidentiality of sensitive information.</li><li>Perform other administrative duties as assigned by the line manager.</li></ul>Requirements:<ul><li>Proven experience as an Administrative Assistant, preferably in Electromechanical/Construction/Facilities field.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Good knowledge of document control practices.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently and within a team.</li><li>Diploma / Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2 years of relevant experience.</li></ul>Pay: AED1,747.37 - AED5,747.62 per monthWork Location: In person

Admin Assistant – Electromechanical

The Ghoman Group

<div><h1 class="jobSectionHeader">Administrative Assistant</h1>

Company: The Ghoman Group 
Position: Administrative Assistant 
Employment Type: Full-Time, Permanent 
Location: 5855 Rockville Rd, Indianapolis, IN 46224 
Salary: $45,000 &ndash; $65,000 per year (based on experience)
<h2 class="jobSectionHeader">
Position Summary</h2>

The Ghoman Group is seeking a professional, organized, and detail-oriented Administrative Assistant to join our team at our Indianapolis office located at 5855 Rockville Rd, Indianapolis, IN 46224. The ideal candidate will provide administrative support to management, coordinate office operations, and help ensure the efficient day-to-day functioning of the office.
<h2 class="jobSectionHeader">
Key Responsibilities</h2>
<ul>
<li>Provide administrative support to management and department leaders.
</li>
<li>Answer and direct incoming phone calls, emails, and correspondence.
</li>
<li>Schedule meetings, appointments, and maintain executive calendars.
</li>
<li>Prepare reports, presentations, and business documents.
</li>
<li>Maintain accurate electronic and physical filing systems.
</li>
<li>Assist with data entry, record management, and document organization.
</li>
<li>Order and maintain office supplies and coordinate with vendors.
</li>
<li>Support HR with onboarding documentation and employee records as needed.
</li>
<li>Coordinate travel arrangements, expense reports, and meeting logistics.
</li>
<li>Perform general office and administrative duties as assigned.
</li>
</ul><h2 class="jobSectionHeader">Qualifications</h2>
<ul>
<li>High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
</li>
<li>Minimum of 2 years of administrative assistant or office support experience.
</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
</li>
<li>Excellent written and verbal communication skills.
</li>
<li>Strong organizational and time-management abilities.
</li>
<li>Ability to multitask and maintain confidentiality.
</li>
<li>Professional attitude with excellent customer service skills.
</li>
<li>Hospitality industry experience is a plus.
</li>
</ul><h2 class="jobSectionHeader">Benefits</h2>
<ul>
<li>Competitive salary: $45,000 &ndash; $65,000 annually
</li>
<li>Health, dental, and vision insurance
</li>
<li>Paid time off and holidays
</li>
<li>401(k) with company match (where applicable)
</li>
<li>Career advancement opportunities
</li>
<li>Supportive and collaborative work environment
</li>
</ul>Join The Ghoman Group and become part of a growing organization dedicated to operational excellence and exceptional hospitality.</div>

Ecumen

<div>Full Time Administrative Assistant l 40 hours/week l Monday - Friday 8:30am - 5:00pm

The Administrative Assistant is responsible for providing confidential, professional administrative support while working in accordance with established policies, procedures, and/or specific instructions from the executive director and/or delegated supervisor. This position is also responsible for sending out correspondence, data entry, issuing receipts as applicable, assisting with administrative projects, and filing.
About Us:

Join Ecumen, a leading nonprofit senior living provider committed to advocating for older adults through exceptional housing, compassionate healthcare, and innovative services. With over 160 years of experience, we proudly rank as Minnesota&rsquo;s 8th largest senior living organization. Be part of a team that makes a meaningful impact, supporting our mission to serve older adults, while fostering inclusivity and belonging in everything we do.

Pay:

The targeted pay range for this job is $21.00 - $24.00 per hour. Ecumen considers a variety of factors when determining new hire pay including experience, qualifications, and, when applicable, certifications, licenses, and education.
<div>
Benefits:</div>
<div></div>
<div>Ecumen offers a comprehensive benefits package to our full-time team members including medical, dental, vision, flexible spending and health savings accounts, life &amp; disability insurance, paid time off benefits, a generous 6% 401(k) match, and other well-being resources. Learn more at https://www.ecumen.org/find-a-career/benefits/. (https://www.ecumen.org/find-a-career/benefits/)</div> 


Essential Job Responsibilities:
<div>
<ul><li>Answers the phone politely and attentively, screens calls, routes calls, and takes messages for residents and staff.</li></ul>
<ul><li>Composes, types, copies, and disseminates special reports, documents, correspondence, and provides clerical assistance as directed from various departments and staff.</li></ul>
<ul><li>Organizes and maintains filing systems including assembling medical charts, organizing and purging medical records.</li></ul>
<ul><li>Sends and receives fax transmissions.</li></ul>
<ul><li>Assists with inventory control and purchasing and ordering medical and office supplies.</li></ul>
<ul><li>Conducts projects.</li></ul>
<ul><li>Performs other duties as assigned.</li></ul>
</div>
Minimum Required Qualifications:
<ul>
<li>High School diploma or GED equivalent</li>
<li>Excellent customer service and phone skills</li>
<li>Ability to communicate effectively both verbal and written</li>
<li>Proficient with Microsoft Office Suite</li>
<li>Ability to meet deadlines despite distractions and interruptions</li>
<li>Ability to follow all safety rules, regulations, policies and procedures of the facility including but not limited to: Vulnerable Adult and Abuse Policy, HIPAA, Resident&rsquo;s Bill of Rights, Universal Precaution, AWAIR, OSHA, Right to know, SDS, ADA, HUD Policy and Procedures, Fair Housing laws and regulations</li>
</ul>
Preferred Qualifications:
<ul>
<li>Prior customer service experience preferred</li>
<li>Experience working with seniors</li>
<li>Must be able prioritize and organize work effectively and efficiently</li>
<li>Must be able to work independently and must be a self-starter</li>
<li>Must be able to maintain confidential treatment of information and communications</li>
</ul>
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

Affiliated Sante Group

<div>What We&rsquo;re Looking For:
Sante is seeking a full-time Administrative Assistant to join our team in Easton, MD. The employee will be responsible for basic clerical and office support to staff as requested. This may include, but may not be limited to, filing, photocopying, answering and returning phone calls, recording keeping, creating reports, word-processing and office supply management. 
What You'll Do:<ul><li>
Provide clerical support</li><li>
Word-processing, filing, photocopying</li><li>
Office supply ordering and management</li><li>
Keep listing of issues, opportunities, new policies, etc., to create agenda for meetings</li><li>
Taking and distributing of meeting minutes</li><li>
Typing of reports/notes/etc</li><li>
Create and maintain databases for various agency projects</li><li>
Compile ECR data reports</li><li>
Compiling and distributing ESMCT staff schedule</li><li>
Creating (layout, design versus writing of articles) and distributing ESMCT newsletter, which will include MCT highlights, CIT highlights and other items of interest</li><li>
Submit needed logs, reports and receipts to Corporate</li><li>
Assist Director in compiling monthly reports that will be filtered into quarterly reports</li><li>
Printing of all needed materials</li><li>
Coordinate office needs with appropriate personnel (ie: supply ordering, building maintenance needs, I.T. issues, etc&hellip;)</li><li>
Check work e-mail according to agency protocol</li><li>
Participate in and complete all required trainings</li><li>
Other duties as assigned</li></ul> 
What We Require:<ul><li>
This is an onsite role.</li><li>
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.</li><li>
Must have access to a personal vehicle for business purposes and possess a valid driver&rsquo;s license with less than (3) points as well as current automobile insurance.</li><li>
Must have strong Excel and data reporting skills, with experience creating, maintaining, and analyzing reports to ensure data accuracy, monitor key metrics, and support operational and strategic decision-making.</li></ul> 
 What We Offer<div><ul><li>
Schedule: Monday through Friday, 8am - 4pm.</li><li>
Hourly Rate Range: $20.00 - $23.00</li><li>
403(b) with company match to support your future.</li><li>
Comprehensive medical, dental, and vision insurance.</li><li>
Generous paid time off</li><li>
Enjoy your birthday off every year!</li><li>
Ongoing development programs and career advancement opportunities.</li><li>
A welcoming, inclusive environment where you belong.</li><li>
 Invest in your education, and we&rsquo;ll support you.</li><li>
Employee Assistance Program</li><li>
Annual wellness initiatives and access to the Calm App.</li><li>
Recognition &amp; Rewards &ndash; Through our Awardco platform and referral program.</li><li>
Comprehensive Insurance &ndash;<ul><li>
Life and AD&amp;D insurance provided at no cost.</li><li>
Short- and long-term disability coverage.</li><li>
Optional legal assistance and transferable life insurance.</li><li>
Pet insurance for your furry family.</li><li>
Ancillary plans like critical illness, accident, and hospital indemnity.</li></ul></li></ul></div></div>

Southwest Womens Oncology/Optimum

<div>Administrative Assistant
Optimum Human + Southwest Women's Oncology | Albuquerque, New Mexico
Why This Role Matters
Behind every high-performing leader is someone who makes sure things don't fall through the cracks.
Calendars coordinated. Meetings prepared. Action items tracked. Documents organized. Communications handled. The details that allow leaders to focus on what only they can do-this role owns those details.
At Optimum and Southwest Women's Oncology, the Administrative Assistant supports the Chief of Staff and Practice Administrator with the operational precision and proactive follow-through that a fast-moving, multi-entity platform demands. This is not a passive support role. It is a high-trust, high-ownership position for someone who anticipates needs before they become problems and takes pride in keeping everything running smoothly. We hire for attitude and aptitude above all else. Credentials matter, but who you are and how you grow matter more.
Who We Are
Southwest Women's Oncology (SWWO) is New Mexico's leading gynecologic oncology practice, delivering advanced cancer care with skill, courage, and compassion.
Optimum Human and Optimum Infusion extend that mission into performance medicine, infusion services, longevity, recovery, hormone optimization, medical weight loss, peptide therapies, hyperbaric medicine, aesthetics, and human performance.
Together, we operate as a single integrated platform committed to one mission:
To deliver new possibilities in medical care, human performance, and health by uniting passion, knowledge, and skill.
The Opportunity
The Administrative Assistant provides direct support to the Chief of Staff and Practice Administrator-managing calendars, coordinating meetings and events, preparing materials, tracking projects, and handling the day-to-day administrative operations that keep leadership and the broader team running efficiently.
You will work closely with:<ul><li>
The Executive Assistant, COO, and Practice Administrator on executive support, scheduling, and priority project coordination</li><li>
Department managers and clinical leadership on cross-functional administrative needs and meeting logistics</li><li>
Vendors, external partners, and internal teams on correspondence, documentation, and coordination</li></ul>
You bring order to busy environments, manage details with precision, and communicate with clarity and professionalism-because leaders and teams depend on it.
What You'll Own
ExecutiveAdministrative Support<ul><li>
Provide direct administrative support to the Chief of Staff and Practice Administrator.</li><li>
Manage calendars, schedule meetings, and coordinate internal and external appointments.</li><li>
Prepare meeting agendas, take notes when required, and track action items through to completion.</li><li>
Support document preparation including reports, presentations, and internal communications.</li></ul>
Office CoordinationAdministrative Operations<ul><li>
Assist with coordinating daily administrative activities across departments.</li><li>
Maintain organized digital and physical files, records, and documentation.</li><li>
Manage incoming communications including phone calls, emails, and correspondence.</li><li>
Support preparation and organization of internal documents, policies, and operational materials.</li></ul>
MeetingEvent Coordination<ul><li>
Coordinate logistics for leadership meetings, team meetings, and internal events.</li><li>
Prepare materials, presentations, and meeting documentation in advance.</li><li>
Track follow-up actions and ensure timely completion of assigned tasks.</li></ul>
ProjectOperational Support<ul><li>
Assist leadership with tracking operational projects, deadlines, and open items.</li><li>
Maintain spreadsheets, trackers, and documentation used to monitor projects and workflows.</li><li>
Help maintain organized documentation related to vendors, contracts, and administrative processes.</li><li>
Provide general office support that ensures the smooth day-to-day functioning of the clinic and wellness center.</li></ul>
What Success Looks Like
First 90 Days<ul><li>
Fully onboarded to systems, workflows, and the administrative cadence of the Chief of Staff and Practice Administrator.</li><li>
Calendars, meeting prep, and action item tracking running smoothly and proactively.</li><li>
Strong working relationships established across leadership, clinical, and administrative teams.</li></ul>
First 6 Months<ul><li>
Recognized as a reliable, anticipatory administrative resource by the leaders you support.</li><li>
Contributing operational organization and follow-through that reduces friction for the whole team.</li></ul>
First Year<ul><li>
Viewed as an indispensable operational partner to leadership.</li><li>
Consistently embodying the Optimum Standard.</li></ul>
Who Thrives Here
We want people who bring relentless positivity, a hunger to learn, and the drive to elevate everyone around them. You will likely thrive if:<ul><li>
You take ownership rather than waiting for direction.</li><li>
You believe details matter.</li><li>
You enjoy solving problems and seek continuous improvement.</li><li>
You care deeply about patients and their families.</li><li>
You value teamwork and accountability equally.</li><li>
You're coachable, curious, and committed to mastery.</li></ul>
What You Bring
Required<ul><li>
5+ years of administrative or office support experience.</li><li>
Strong organizational and time management skills with the ability to manage multiple tasks and shifting priorities simultaneously.</li><li>
Excellent written and verbal communication skills and professional discretion when handling confidential information.</li><li>
High proficiency in Google Suite and project management tools such as Asana or Notion.</li><li>
Experience coordinating meetings, calendars, and administrative workflows across multiple leaders.</li><li>
High attention to detail and consistent follow-through without prompting.</li></ul>
Preferred<ul><li>
Experience in a healthcare, wellness, or medical office environment.</li><li>
Familiarity with outpatient clinic or specialty practice administrative operations.</li></ul>
Our Culture
We act with courage and embrace accountability.
We serve with precision and hold ourselves to impeccable standards-then raise them.
We reject mediocrity and the comfort of &quot;good enough.&quot;
We measure success not only by outcomes, but by the integrity, excellence, and humanity we bring to every interaction.
Way Better. Extraordinary by Design.
If you crave mastery, meaning, and measurable impact-welcome home.
CompensationBenefits<ul><li>
Competitive salary</li><li>
Health benefits</li><li>
401(k)</li><li>
Paid time off</li><li>
Professional development and continuing education support</li><li>
Opportunity to grow within the Optimum Platform</li></ul>
This is a full-time, on-site position at our Albuquerque, New Mexico office.</div>

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