admin assistant

Vigor Accounting and Tax Consultancy

<p><b>Job Opening: Admin Assistant</b></p><ul><li><b>Male &amp; Female&mdash;both are encouraged to apply for this position.</b></li><li><b>Salary Range</b>: <b>From 20,000 PKR to 30,000 PKR</b></li></ul><p>We're hiring a reliable Admin Assistant for our Pakistan office to manage daily operations and coordinate seamlessly with our main branch in Dubai. This role ensures smooth execution of tasks across both locations.</p><p>Job Responsibilities</p><ul><li>Handle day-to-day administrative tasks including scheduling, correspondence, filing, and office organization.</li><li>Coordinate with the Dubai main branch on task execution, document sharing, and operational updates.</li><li>Manage communication between Pakistan and Dubai teams via email, calls, and collaboration tools.</li><li>Assist with basic HR and finance support such as attendance tracking, vendor coordination, and expense reporting.</li><li>Prepare reports, track deadlines, and follow up on assigned work to ensure timely completion.</li></ul><p>Requirements</p><ul><li>Minimum 1-2 years of administrative experience, preferably in a multi-location setup.</li><li>Excellent English communication skills (written and verbal) for Dubai coordination.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and Google Workspace.</li><li>Strong organizational skills with attention to detail and ability to multitask.</li><li>Available to work Pakistan standard hours with occasional overlap for the Dubai time zone.</li></ul><p>What We Offer</p><ul><li>Opportunities for growth within our UAE-Pakistan operations.</li><li>Supportive team environment with direct Dubai headquarters collaboration.</li></ul><p><b>Location:</b> Pakistan,Karachi<br/><b>Type:</b> Full-time</p><p><b>How to Apply:</b><br/>Send your CV at hr@vigordxb.com with the subject &quot;Admin Assistant.&quot; Shortlisted candidates will be contacted.</p><p>Work Location: In person</p><p>Job Types: Full-time, Contract<br/>Contract length: 24 months</p><p>Pay: Rs40,000.00 - Rs60,000.00 per month</p><p>Work Location: In person</p>

Admin Assistant

Pure Food Processing Industries LLC

<p>We are looking for an Admin Assistant to join our team and support the day-to-day activities of our Company.</p><p>Ultimately, you will make sure all operations run smoothly.<br/><b>Responsibilities</b></p><p><b>- </b>As an Admin Assistant, you will need to:</p><ul><li>Manage overall office administration and provide daily operational support across departments.</li></ul><ul><li>Manage travel arrangements, logistics, and support company meetings and events.</li></ul><ul><li>Coordinate with the accounts team for expenses, invoices, and vendor payments.</li></ul><ul><li>Manage company insurance policies (employee group, vehicle, property), including renewals and claims.</li></ul><ul><li>Provide basic IT support and coordinate with IT vendors for issue resolution.</li></ul><ul><li>Manage IT assets and assist with system setup and user support.</li></ul><ul><li>Oversee company accommodation, including allocation, leasing, maintenance, and utilities.</li></ul><ul><li>Maintain accommodation records and manage employee move-in and move-out processes.</li></ul><ul><li>Manage company fleet operations and support vehicle-related administration.</li></ul><ul><li>Oversee facilities management to ensure a safe, clean, and well-maintained workplace.</li></ul><ul><li>Handle procurement of office supplies, including stationery and pantry items.</li></ul><ul><li>Coordinate with vendors and service providers for maintenance and office-related services.</li></ul><ul><li>Maintain records of office assets, inventory, and administrative documentation.</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree or equivalent</li><li>1-2 years of experience in administrative roles (preferably in FMCG / manufacturing)</li><li>Strong knowledge of MS Office (Excel, Word, Outlook)</li><li>Good understanding of vendor coordination and office operations</li><li>Strong organizational, multitasking, and communication skills</li><li>Experience with ERP systems is an added advantage</li></ul><p><b>What We Offer</b></p><ul><li>Company-provided accommodation</li><li>Transportation</li><li>Opportunity to work in a growing food manufacturing company</li><li>Stable and professional work environment.</li></ul><p><b>Preferred Profile</b></p><ul><li>Candidates with UAE experience</li><li>Experience in factory / production environment</li><li>Immediate joiners preferred</li></ul><p><b>Note:</b></p><ul><li>Candidates with relevant industry experience will be given preference</li><li>Only shortlisted candidates will be contacted</li></ul><p><b>Location:</b> UAE, Dubai Industrial City</p><p><b>Industry:</b> Food Manufacturing / FMCG</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,000.00 - AED2,500.00 per month</p><p>Work Location: In person</p>

Bel Group

<div><div><div><div><div>Posting Start Date: 4/20/26
</div></div></div></div><div><div><div><div>Country: Egypt
</div></div></div></div><div><div><div><div>Job Location: 10Ramadan
</div></div></div></div><div><div><div><div>Job Family: Business Management
</div></div></div></div><div><div><div><div>Type of contract: Limited-term
</div></div></div></div><div><div><div><div>Working mode:
</div></div></div></div><div><div><div><div>Job Id: 53448
</div></div></div></div><div><div><div><div>Admin Assistant
</div></div></div></div><div><div><div><div><p>The Bel Group is a major player in the food industry through portions of dairy, fruit and plant-based products, and one of the world leaders in branded cheeses. Its portfolio of differentiated and internationally recognized brands includes The Laughing Cow&reg;, Kiri&reg;, Babybel&reg;, Boursin&reg; Nurishh&reg;, Pom'Potes&reg; and GoGo squeeZ&reg;, as well as some 30 local brands. Together, these brands helped the Group generate sales of &euro;3.74 billion in 2024.</p>
<p>Do you want to join a company with strong brands that puts consumers and responsibility at the heart of the decision-making process? Then Bel is made for you!</p>
<p>Are you bold, pragmatic, and determined? Do you want to contribute to the transformation of an international agri-food company? Them come join us and measure the impact of your talent and energy in realizing an ambitious and sustainable company project!<br>
</p><p><b>#IWorkForAllForGood</b></p><br>
<p></p>
</div></div></div></div><div><div><div><div><p><b>Job Purpose:</b></p>
<ul>
<li>The Admin Assistant ensures the smooth and efficient operation of the Plant Director&rsquo;s office by handling administrative and secretarial tasks, coordinating travel and logistics, and managing office supplies and services. The role supports the leadership team with reporting, meeting organization, and correspondence, while also contributing to cost optimization and compliance with safety and environmental standards.</li>
</ul>
<p><b>Main Accountabilities:</b></p>
<ul>
<li>Perform all the administrative &amp; secretarial activities related to the Plant Director &amp; lead team; manage the office premises to ensure effective and smooth operation.</li>
<li>Managing the logistics of the Plant-Office employees &amp; guests&rsquo; business trips by establishing Travel policies and procedures that include but not limited to air tickets, entry visas, domestic hotels, international hotels booking, etc. to ensure smooth operations and optimize the Travel cost.&lrm;</li>
<li>Preside office supplements (stationary, catering, detergents&hellip; etc.) according the company policy to guarantee appropriate &lrm;availability for all items in a timely manner. Optimize the general expenses cost that are related to Office supplies, Stationary, Utilities, etc. by identifying the saving areas and setting control, audit plans and corrective/cost saving actions.</li>
<li>Ensure providing an acceptable service level of hospitality &amp; cleaning services to the main Admin building meeting rooms and ensure effectiveness of the tools (presentation tools, video conference room, conference calls, etc&hellip;) and follow up closely the office boys, delegate &amp; driver on a daily basis.</li>
<li>Provide the daily flash highlights on operation performance, weekly meeting review actions list, Monthly MCM report on both Operation &amp; Finance. Collect the KPIs data of all industrial departments for consolidation and usage during Daily Flash reports, weekly management review, monthly highlights, monthly closing results review, &amp; business meeting.</li>
<li>Support Industrial Director &amp; lead team to organize and plan their vacation, missions, travel agendas. Deputizing, and delegating work to managers during the absence of the industrial director. Also, manage the filing system related to the incoming and the outgoing correspondence.</li>
<li>Coordinate &amp; follow up on Safety &amp; Environment audits and correct the non-conformities, make sure to reach the standard phase that maintain the good level of performance.</li>
</ul>
<p><b>Education, Experience and Qualifications:</b></p>
<div>
<ul><li>Bachelor degree in Business Administration or equivalent</li>
<li>3-5 years of experience in an administration / executive assistant / PA role</li>
<li>Excellent command of English</li>
<li>Good command of French language is a plus</li></ul></div><br>
</div></div></div></div><p></p><div><div><div><div><p>If you think that this job is for you, please click now on the button &quot;Apply&quot;. The recruitment team of your site will contact you very soon.</p></div></div></div></div></div>

BMA Investment Advisors

<p><b>Job Opportunity: Admin Assistant</b></p><p><b>Full time - Onsite </b></p><p><b>Working Hours</b></p><p>Monday to Saturday<br/>8:30 AM to 5:30 PM</p><p><b>Job Summary</b></p><p>The Admin Assistant is responsible for maintaining office administration, supervising cleaning staff, ensuring workplace cleanliness and hygiene, coordinating maintenance activities, and supporting smooth daily office operations.</p><p><b>Key Responsibilities</b></p><p><b>Office Cleanliness &amp; Housekeeping Supervision</b></p><ul><li>Supervise all cleaning staff and ensure cleaning duties are completed properly and on time.</li><li>Ensure the following areas remain neat, clean, and hygienic at all times:</li><li>Washrooms</li><li>Corridors</li><li>Stairs</li><li>Front Office</li><li>Back Office</li><li>Reception Area</li><li>Kitchen</li><li>All workstations/stations</li><li>Monitor daily cleaning standards and report any issues immediately.</li><li>Ensure availability of cleaning supplies and coordinate replenishment when required.</li><li>Conduct and supervise <b>master cleaning every Saturday</b> for all stations and office areas.</li></ul><p><b>Maintenance &amp; Facility Management</b></p><ul><li>Coordinate <b>AC servicing every 15 days</b> and maintain service records.</li><li>Ensure all office lights, electrical switches, and basic electrical fittings are functioning properly.</li><li>Report maintenance issues and coordinate with vendors/technicians for timely resolution.</li><li>Maintain office safety and cleanliness standards.</li></ul><p><b>Administrative Support</b></p><ul><li>Support daily administrative and office operations.</li><li>Maintain records of maintenance, cleaning schedules, and vendor services.</li><li>Assist management with office coordination and operational tasks.</li><li>Handle general office support duties as assigned.</li></ul><p><b>Skills &amp; Requirements</b></p><ul><li>Good communication and coordination skills.</li><li>Ability to supervise housekeeping and maintenance activities.</li><li>Basic knowledge of office administration.</li><li>Responsible, organized, and punctual.</li><li>Ability to manage multiple tasks efficiently.</li></ul><p><b>Reporting To</b></p><p>Administration Manager / Office Management</p><p>Experience:</p><ul><li>Admin: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Software Guidance & Assistance, Inc. (SGA, Inc.)

<div>
 Software Guidance &amp; Assistance, Inc., (SGA), is searching for an
 <strong>
  Admin Assistant
 </strong>
 for a
 <strong>
  CONTRACT
 </strong>
 assignment with one of our premier
 <strong>
  Regulatory
 </strong>
 clients. This position is
 <strong>
  fully remote.
  <br/>
  <br/>
 </strong>
 <strong>
  Short term contract: June 29th-September 15th
  <br/>
  <br/>
 </strong>
 <strong>
  Responsibilities
 </strong>
 :
 <br/>
 <br/>
 <ul>
  <li>
   Processing ISG Requests
  </li>
  <li>
   Processing RSA Exchange Disposition Approval Requests
  </li>
  <li>
   Booking Travel and Processing Expense Reports
  </li>
  <li>
   RSA Exchange Records Destruction
  </li>
  <li>
   Change Control Process (CCP) and Change Requests (CRs)
  </li>
  <li>
   Weekly RSM Management Meeting Notes
  </li>
  <li>
   RSM Reporting
   <br/>
   <br/>
  </li>
 </ul>
 SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at  https://sgainc.com/ .
 <br/>
 <br/>
 SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company  EEO page to request an accommodation or assistance regarding our policy.
 <br/>
 <br/>
</div>


Venture Gulf Engineering W.L.L

<p><b>Job Overview &amp; Responsibilities:</b></p><p><b>Overview: </b>This role will be accountable for organizing the training classes for the clients and supervising the admin assistants.</p><p><b>Responsibilities:</b></p><p>&middot; Arrange daily schedules for in house/onsite/on board/third party trainings</p><p>&middot; Coordinating with the clients, sales team and the operations team to meet the training requirements</p><p>&middot; Data entry - updating training details (OPITO and other) - (cash basis/rates/accounts) and</p><p>&middot; Responding to emails and calls in timely manner.</p><p>&middot; Responsible for ensuring completion and filing of training documents including OPITO,</p><p>&middot; Checking training documentation for renewal of offshore trainings -forward/back dating</p><p>&middot; Updating and transferring vantage files on a weekly basis.</p><p>&middot; Updating vantage password as per OPITO instructions.</p><p>&middot; Checking accuracy of training invoices and certificates.</p><p>&middot; Compile onsite class documentation of the instructors</p><p>&middot; Forwarding transportation requests to the logistics officer.</p><p>&middot; Provide support on day-to-day functions/operations of the training centre</p><p>&middot; Performing office activities/secretarial works and other general works as instructed by the Training Center Manager.</p><p><b>Job Specific Education &amp; Certification, Skills &amp; Competencies and Experience:</b></p><p><b>Education &amp; Certification: </b>Graduate in any business-related course</p><p><b>Skills &amp; Competencies:</b></p><p>&middot; Good communication skills (Verbal &amp; Written)</p><p>&middot; Computer Skills.</p><p>&middot; Good teamwork skills</p><p>&middot; Good interpersonal skills.</p><p><b>Experience:</b></p><p>&middot; Minimum 2 years of work experience in the related job function.</p><p><b>Specialized trainings required (if any)</b>:</p><p>&middot; Management Training</p><p><b>Area of experience required:</b></p><p>&middot; Administration</p><p>Job Type: Full-time</p><p>Language:</p><ul><li>English (Preferred)</li></ul><p>Work Location: In person</p>

Autos Direct

<p><b>Job Summary</b><br/>We are seeking a proactive and detail-oriented Finance/Admin Assistant to join our dynamic team! In this role, you will support daily administrative operations, assist with the finalizing of loans, and ensure smooth office functions. Your energetic approach and organizational skills will help keep our office running efficiently while providing exceptional support to staff and clients alike. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced environment. Bilingual abilities are a plus, enabling effective communication with diverse stakeholders.</p><p><b>Duties</b></p><ul><li>Handle incoming calls, providing excellent customer service and support via phone etiquette and active listening</li><li>Maintain organized filing systems, both physical and digital, including document proofreading and data entry to ensure accuracy and accessibility</li><li>Support office management activities such as calendar scheduling, appointment setting, and personal assistant tasks to optimize team productivity</li><li>Perform clerical duties like typing correspondence, preparing reports, proofreading documents, and managing office supplies inventory</li><li>Coordinate with team members on data entry projects, filing systems, and general administrative support to streamline daily operations</li></ul><p><b>Qualifications</b></p><ul><li>Demonstrated clerical or administrative experience with attention to detail in proofreading and data entry tasks</li><li>Excellent phone etiquette skills with experience managing multi-line phone systems in a professional manner</li><li>Strong computer literacy including typing speed, organizational skills, and familiarity with office management tools</li><li>Prior experience in customer support or customer service roles is advantageous</li><li>Ability to multitask efficiently while maintaining high accuracy in all responsibilities</li></ul><p>Join us to be part of a vibrant team where your organizational talents and enthusiasm will make a real impact! We value energetic individuals eager to grow their administrative skills while supporting our company&rsquo;s success.</p><p>Pay: $18.00 - $22.00 per hour</p><p>Work Location: In person</p>

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