admin assistant

Oryx

<p><b>Job Title: Admin Assistant</b></p><p><b>Job Code: Admin Assistant</b></p><p><b>Job Description:</b></p><p>Assisting the Managing Partner and Senior Executives and providing administrative support to the organization.</p><p><b>Key Responsibilities</b></p><ul><li>Assist with day-to-day operations of company-wide Admin functions.</li><li>Responsible for managing the day-to-day operations of the Admin department for the company and all its sister concerns</li><li>Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses and vehicle registration and family members documents.</li><li>Coordinate with the Legal Department to ensure that all visa and residency-related formalities for employees are completed on time.</li><li>Responsible for compiling jot forms for management signature, under the supervision of the Office Manager.</li><li>Maintains an up-to-date database of company licenses (and staff residencies, if required).</li><li>Assist with processing documentation and preparing reports related to personnel activities (attendance, overtime, absences, staff programs).</li><li>Coordinate and report on business trips</li><li>Supervise managing company documents and archives through the Admin Assistant and Office Assistant.</li><li>Report on project management software on all activities to top management and follow up on overdue tasks with all functional heads and staff</li><li>Obtain Management approval on agreement / Transactions / Payments,. Etc as deemed necessary</li><li>Serve as an aide to the family and liaising with the office</li><li>Handle travel arrangements as and when required</li><li>Conducts research and analysis tasks are required.</li><li>Handle confidential and non-routine information</li><li>Provides clerical and administrative support to the Office Manager, as well as to ALL functional heads.</li><li>Acts as a replacement Receptionist in the event of the absence of the Office Assistant / Reception staff.</li><li>Monitors the performance and progress of Office and home Drivers and reports the same to the Office Manager.</li><li>Occasionally handles confidential and non-routine information.</li><li>Undertakes general administrative tasks as required by top management.</li><li>Acts as a floating CSR depending on workload.</li><li>Any other task as required by the management.</li></ul><p><b>People Management</b></p><ul><li>Organize people, information, and other resources.</li><li>Ensure that office equipment is maintained, relevant records are up to date and that's all administration processes work effectively.</li></ul><p><b>Self-Management:</b></p><ul><li>Achieve the highest levels of proficiency in all skills required to perform the role.</li><li>Ensure that performance goals set by and agreed with management are achieved during the course of the year</li></ul><p><b>Minimum Requirements &amp; Key Skills:</b></p><ul><li>Bachelor&rsquo;s Degree. Certification in a relevant field is a plus</li><li>Prior relevant experience in office management and administration.</li><li>Communication Proficiency</li><li>Willingness to learn</li><li>Excellent independent initiative</li><li>Data entry and strong documentation skills</li><li>Ability to follow up and proactive attitude</li><li>Ability to work under pressure</li><li>Proficient in MS Office, email, tech-savvy.</li></ul><p><b>Language Skills:</b></p><ul><li>Excellent oral and written communication skills in English.</li></ul><p><b>Job Type:</b></p><ul><li>Full-time</li></ul><p><b>Work location: </b>Kuwait City</p><p><b>HOW TO APPLY</b></p><p>Please use the link (https://airtable.com/appwm2VUujXVQ2mIB/shrBmmYJs7pftZ2kJ) to complete the job application form.</p><p>Email CV: hr@oryx1.com</p><p>Job Types: Full-time, Permanent</p><p>Pay: From KD0.010 per month</p><p>Application Question(s):</p><ul><li>To proceed further with your job application please complete the job application form https://airtable.com/appwm2VUujXVQ2mIB/shrBmmYJs7pftZ2kJ</li></ul>

Admin Assistant

Web Applications & Data Integration Company

<p><b>Administrative Assistant (On-Site &ndash; Night Shift)</b></p><p><b>Location:</b> College Road, Township, Lahore<br/><b>Shift Timing:</b> 9:00 PM &ndash; 6:00 AM (Night Shift)</p><p><b>About the Role</b></p><p>We are seeking a highly organized and detail-oriented <b>Administrative Assistant</b> to support daily office operations. This role requires strong communication skills, the ability to multitask, and experience managing administrative responsibilities in a professional office environment.</p><p>The ideal candidate will be proactive, resourceful, and capable of managing schedules, documentation, and office coordination efficiently.</p><p><b>Key Responsibilities</b></p><ul><li>Act as the central point of contact for office communication and inquiries</li><li>Provide administrative support to senior management, including email handling and document preparation</li><li>Prepare and distribute memos, letters, reports, spreadsheets, and other documents</li><li>Maintain and improve office systems, procedures, and workflow</li><li>Assist in preparing scheduled reports</li><li>Monitor office supplies and coordinate with vendors for procurement</li><li>Ensure proper maintenance and efficient use of office equipment</li><li>Coordinate internal and external resources to support smooth operations</li><li>Maintain confidentiality of sensitive information</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree (preferred)</li><li>Minimum 2 years of experience as an Administrative Assistant</li><li>Experience in office management systems and procedures</li><li>Ability to manage budgets and track expenses</li><li>Strong organizational and process improvement skills</li><li>Proficiency in MS Office (especially Excel and PowerPoint)</li><li>Excellent written and verbal communication skills</li><li>Strong attention to detail and problem-solving ability</li><li>Comfortable handling confidential information</li><li>Prior experience in a software house environment is a plus</li></ul><p><b>Job Type:</b> Full-Time<br/><b>Work Setting:</b> On-Site Only<br/><b>Industry Preference:</b> Software House experience preferred</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Are you willing to work the night shift (9:00 PM &ndash; 6:00 AM PKT)?</li><li>What is your current salary?</li><li>What are your salary expectations?</li><li>How many years experience you have as a Admin Assistant?</li></ul><p>Work Location: In person</p>

<p><b>Job Title: Intern - Admin Assistant</b></p><p><b>Job Code: Intern - Admin Assistant</b></p><p><b>Job Description:</b></p><p>Assisting the Managing Partner and Senior Executives and providing administrative support to the organization.</p><p><b>Key Responsibilities</b></p><ul><li>Assist with day-to-day operations of company-wide Admin functions.</li><li>Responsible for managing the day-to-day operations of the Admin department for the company and all its sister concerns</li><li>Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses and vehicle registration and family members documents.</li><li>Coordinate with the Legal Department to ensure that all visa and residency-related formalities for employees are completed on time.</li><li>Responsible for compiling jot forms for management signature, under the supervision of the Office Manager.</li><li>Maintains an up-to-date database of company licenses (and staff residencies, if required).</li><li>Assist with processing documentation and preparing reports related to personnel activities (attendance, overtime, absences, staff programs).</li><li>Coordinate and report on business trips</li><li>Supervise managing company documents and archives through the Admin Assistant and Office Assistant.</li><li>Report on project management software on all activities to top management and follow up on overdue tasks with all functional heads and staff</li><li>Obtain Management approval on agreement / Transactions / Payments,. Etc as deemed necessary</li><li>Serve as an aide to the family and liaising with the office</li><li>Handle travel arrangements as and when required</li><li>Conducts research and analysis tasks are required.</li><li>Handle confidential and non-routine information</li><li>Provides clerical and administrative support to the Office Manager, as well as to ALL functional heads.</li><li>Acts as a replacement Receptionist in the event of the absence of the Office Assistant / Reception staff.</li><li>Monitors the performance and progress of Office and home Drivers and reports the same to the Office Manager.</li><li>Occasionally handles confidential and non-routine information.</li><li>Undertakes general administrative tasks as required by top management.</li><li>Acts as a floating CSR depending on workload.</li><li>Any other task as required by the management.</li></ul><p><b>People Management</b></p><ul><li>Organize people, information, and other resources.</li><li>Ensure that office equipment is maintained, relevant records are up to date and that's all administration processes work effectively.</li></ul><p><b>Self-Management:</b></p><ul><li>Achieve the highest levels of proficiency in all skills required to perform the role.</li><li>Ensure that performance goals set by and agreed with management are achieved during the course of the year</li></ul><p><b>Minimum Requirements &amp; Key Skills:</b></p><ul><li>Bachelor&rsquo;s Degree. Certification in a relevant field is a plus</li><li>Prior relevant experience in office management and administration.</li><li>Communication Proficiency</li><li>Willingness to learn</li><li>Excellent independent initiative</li><li>Data entry and strong documentation skills</li><li>Ability to follow up and proactive attitude</li><li>Ability to work under pressure</li><li>Proficient in MS Office, email, tech-savvy.</li></ul><p><b>Language Skills:</b></p><ul><li>Excellent oral and written communication skills in English.</li></ul><p><b>Job Type:</b></p><ul><li>Full-time</li></ul><p><b>Work location: </b>Kuwait City</p><p><b>HOW TO APPLY</b></p><p>Please use the link (https://airtable.com/appwm2VUujXVQ2mIB/shrBmmYJs7pftZ2kJ) to complete the job application form.</p><p>Email CV: hr@oryx1.com</p><p>Job Types: Full-time, Internship, New-Grad<br/>Contract length: 3 months</p><p>Pay: From KD0.010 per month</p><p>Application Question(s):</p><ul><li>Have you submitted the job application form https://airtable.com/appwm2VUujXVQ2mIB/shrBmmYJs7pftZ2kJ</li></ul>

Internship - Admin Assistant

SEK International Schools

<div>
 We are seeking
 <strong>
  two Admin Assistants
 </strong>
 to join the founding team of a new international school in Amaala. These roles sit at the heart of the school&rsquo;s daytoday operations, supporting school leadership and contributing to a welcoming, wellrun environment for students, families, and staff.
 <br/>
 <br/>
 This is a
 <strong>
  joint application process
 </strong>
 for two roles. While we have identified some broad areas of focus, responsibilities will be shared and adjusted based on the strengths of the candidates and the evolving needs of the school.
 <strong>
  Flexibility and teamwork are essential.
 </strong>
 <br/>
 <br/>
 <strong>
  Please note:
 </strong>
 Native Arabic
 <strong>
  is highly will be required for the two positions.
 </strong>
 <br/>
 <br/>
 <br/>
 <br/>
 <strong>
  The role
 </strong>
 <br/>
 <br/>
 Admin Assistants support the effective running of the school by assisting leadership and administrative colleagues with a range of
 <strong>
  daily operational, organisational, and communication tasks
 </strong>
 . You will often be the
 <strong>
  first point of contact
 </strong>
 for the school and play an important role in ensuring systems, records, and information are handled professionally and calmly.
 <br/>
 <br/>
 The role requires an ability to:
 <br/>
 <br/>
 <ul>
  <li>
   Respond to priorities as they arise and adapt to changing needs
  </li>
  <li>
   Work closely with school leadership and other administrative staff
  </li>
  <li>
   Communicate clearly with families, staff, and external contacts
  </li>
  <li>
   Follow agreed protocols and escalate matters appropriately
   <br/>
   <br/>
  </li>
 </ul>
 Admin Assistants support (but do not replace) the work of dedicated
 <strong>
  Admissions, Finance, Procurement, HR, and IT
 </strong>
 staff.
 <br/>
 <br/>
 <br/>
 <br/>
 <strong>
  Indicative areas of focus
 </strong>
 <br/>
 <br/>
 While both Admin Assistants will support the school together, here is an indication of the slightly different profiles are responsibilities:
 <br/>
 <br/>
 <ul>
  <li>
   Operational and logistical support.
  </li>
  <li>
   Communication and community support.
  </li>
  <li>
   Both Admin Assistants will also provide shared reception support, including managing enquiries and welcoming visitors.
  </li>
  <li>
   If required, they may be asked to remain stationed at the reception desk of one of the school buildings to ensure continuous coverage.
  </li>
  <li>
   Both Admin Assistants will be responsible for maintaining and updating digital platforms (e.g. MySEK). They will receive the necessary training and ongoing support to upload documentation to Aconex and to update other internal platforms as required.
   <br/>
   <br/>
  </li>
 </ul>
 These are
 <strong>
  not fixed roles
 </strong>
 , and duties may shift as the school develops.
 <br/>
 <br/>
 <strong>
  What we&rsquo;re looking for
 </strong>
 <br/>
 <br/>
 <ul>
  <li>
   Strong English communication skills (school working language)
  </li>
  <li>
   Native arabic speaker
  </li>
  <li>
   Calm, professional, and serviceoriented approach
  </li>
  <li>
   Organised, reliable, and able to manage multiple priorities
  </li>
  <li>
   Confidence in a multicultural, international environment
  </li>
  <li>
   Willingness to adapt and contribute beyond a narrowly defined role
   <br/>
   <br/>
  </li>
 </ul>
 Experience in a school or educational setting is highly valued. Knowledge of the
 <strong>
  NOOR system
 </strong>
 is an advantage.
 <br/>
 <br/>
 <strong>
  This role will suit you if you are:
 </strong>
 <br/>
 <br/>
 <ul>
  <li>
   Comfortable working in a new, evolving school
  </li>
  <li>
   Motivated by supporting others and helping systems run well
  </li>
  <li>
   Flexible, resilient, and solutionfocused
  </li>
  <li>
   Interested in contributing to a growing school community
   <br/>
   <br/>
  </li>
 </ul>
 <br/>
 <br/>
 <strong>
  Why join us?
 </strong>
 <br/>
 <br/>
 <ul>
  <li>
   A unique opportunity to help establish a new international school
  </li>
  <li>
   Stateoftheart facilities in a premium, sustainability focused destination
  </li>
  <li>
   Support from the SEK Education Group and a strong professional network
  </li>
  <li>
   An ambitious, collaborative culture where your contribution makes a real difference
  </li>
 </ul>
</div>


SEK EDUCATION GROUP

<div><p>We are seeking <b>two Admin Assistants</b> to join the founding team of a new international school in Amaala. These roles sit at the heart of the school&rsquo;s daytoday operations, supporting school leadership and contributing to a welcoming, wellrun environment for students, families, and staff.</p><div><p>
This is a <b>joint application process</b> for two roles. While we have identified some broad areas of focus, responsibilities will be shared and adjusted based on the strengths of the candidates and the evolving needs of the school. <b>Flexibility and teamwork are essential.</b></p></div><div><p><b>
Please note:</b> Native Arabic<b> is highly will be required for the two positions.</b></p></div><p></p><div><p><b><br>
The role</b></p></div><div><p>
Admin Assistants support the effective running of the school by assisting leadership and administrative colleagues with a range of <b>daily operational, organisational, and communication tasks</b>. You will often be the <b>first point of contact</b> for the school and play an important role in ensuring systems, records, and information are handled professionally and calmly.</p></div><div><p>
The role requires an ability to:</p></div><div><ul><li><p>
Respond to priorities as they arise and adapt to changing needs</p></li></ul></div><div><ul><li><p>
Work closely with school leadership and other administrative staff</p></li></ul></div><div><ul><li><p>
Communicate clearly with families, staff, and external contacts</p></li></ul></div><div><ul><li><p>
Follow agreed protocols and escalate matters appropriately</p></li></ul></div><div><p>
Admin Assistants support (but do not replace) the work of dedicated <b>Admissions, Finance, Procurement, HR, and IT</b> staff.</p></div><p></p><div><p><b><br>
Indicative areas of focus</b></p></div><div><p>
While both Admin Assistants will support the school together, here is an indication of the slightly different profiles are responsibilities:</p></div><div><ul><li><p><b>
Operational and logistical support.</b></p></li></ul></div><div><ul><li><p><b>
Communication and community support.</b></p></li></ul></div><div><ul><li><p>
Both Admin Assistants will also provide <b>shared reception support</b>, including managing enquiries and welcoming visitors.</p></li></ul></div><div><ul><li><p>
If required, they may be asked to <b>remain stationed at the reception desk of one of the school buildings</b> to ensure continuous coverage.</p></li></ul></div><div><div><ul><li><p>
Both Admin Assistants will be responsible for <b>maintaining and updating digital platforms</b> (e.g. <i>MySEK</i>). They will receive the necessary <b>training and ongoing support</b> to upload documentation to Ac<i>onex</i> and to update other internal platforms as required.</p></li></ul></div><p></p><div><p><br>
These are <b>not fixed roles</b>, and duties may shift as the school develops.</p></div><p></p><div><p><b>
What we&rsquo;re looking for</b></p></div><div><ul><li><p>
Strong <b>English communication skills</b> (school working language)</p></li></ul></div><div><ul><li><p>
Native arabic speaker</p></li></ul></div><div><ul><li><p>
Calm, professional, and serviceoriented approach</p></li></ul></div><div><ul><li><p>
Organised, reliable, and able to manage multiple priorities</p></li></ul></div><div><ul><li><p>
Confidence in a <b>multicultural, international</b> environment</p></li></ul></div><div><ul><li><p>
Willingness to adapt and contribute beyond a narrowly defined role</p></li></ul></div><div><p>
Experience in a school or educational setting is highly valued. Knowledge of the <b>NOOR system</b> is an advantage.</p></div><p></p><div><p><b>
This role will suit you if you are:</b></p></div><div><ul><li><p>
Comfortable working in a <b>new, evolving school</b></p></li></ul></div><div><ul><li><p>
Motivated by supporting others and helping systems run well</p></li></ul></div><div><ul><li><p>
Flexible, resilient, and solutionfocused</p></li></ul></div><div><ul><li><p>
Interested in contributing to a growing school community</p></li></ul></div><p></p><div><p><b><br>
Why join us?</b></p></div></div><div><div><ul><li><p>
A <b>unique opportunity</b> to help establish a new international school</p></li></ul></div><div><ul><li><p><b>
Stateoftheart facilities</b> in a premium, sustainability focused destination</p></li></ul></div><div><ul><li><p>
Support from the <b>SEK Education Group</b> and a strong professional network</p></li></ul></div><div><ul><li><p>
An ambitious, collaborative culture where your contribution makes a real difference</p></li></ul></div><p></p><p>
#LI-NP1</p></div></div>

QatarEnergy

<b>Primary Purpose of the Job:</b><br>
To provide administrative and HR related assistance to departments.
<br><br>
1. Provides administrative services by raising SDS for employee related matters.
<br><br>
2. Create training needs for external users.
<br><br>
3. Prepare gate pass for visitors.
<br><br>
4. Provide support to new joined employees.
<br><br>
5. Provide recruitment and mobilisation support.
<br><br>
<b>Required Experience and Skills:</b><br>
Proficient in use of Ms-Office.
<br>3-5 Years experience as HR related admin assistant.
<br>Working knowledge of computers and electronic data processing; experience with Microsoft Office software is essential; working knowledge of modern office practices and procedures, and knowledge of accounting principle and practices.
<br>Good command of English language, both written and spoken are required.
<br>Interpersonal skills and flair to attend multiple activities are essential in working with staff and visitors in a professional manner. Should possess initiative, courtesy and tact in solving matters.
<br><br>
<b>Educational Qualifications:</b><br>
Completion of Secondary education.

ADMIN ASSISTANT I

Element Materials Technology

<div>Overview:
<div>
We are looking for an accurate and efficient<b> Admin Assistant</b> to join our Laboratory Team. You will be responsible for the high-volume input of soil, concrete, and aggregate test data. The ideal candidate will have prior experience handling construction laboratory data sheets and will be familiar with the terminology used in ASTM, BS EN, and ISO testing standards.</div><div></div><div><br>
This position will be based in Dubai, UAE.</div><br>
<div></div>
Responsibilities:
<ul><li>Data Transcription: Accurately enter raw data from hand-written field sheets (FDT, Slump tests, Casting logs) into our Laboratory Information Management System (LIMS) or Excel templates</li><li>
Strength Result Processing: Input crushing loads (kN) for concrete cubes and cylinders and calculate the resulting Compressive Strength (MPa)</li><li>
Technical Formatting: Assist in preparing formal test reports for Durability (RCPP, Water Permeability) and Soil mechanics (Proctor, Sieve Analysis)</li><li>
Cross-Checking: Verify that Sample IDs, dates, and project codes on the data sheets match the official laboratory register</li><li>
Archiving: Maintain an organized digital and physical filing system for all raw data sheets to ensure they are easily retrievable for audits</li><li>
Deadline Management: Ensure all daily test results are entered before the end of the shift to facilitate timely reporting to clients</li></ul>
Skills / Qualifications:
<ul><li>Experience: Minimum 1&ndash;2 years of data entry experience, preferably within a Civil Engineering Laboratory or a Construction QC department</li><li>
Technical Familiarity: Basic understanding of concrete and soil testing</li><li>
Speed &amp; Accuracy: High typing speed (45+ WPM) with a near-zero error rate</li><li>
Software Skills: Proficiency in Microsoft Excel (data entry, basic formulas), LIMS and Word</li><li>
Language: Good command of English to accurately transcribe technical remarks and descriptions</li></ul><div>
LI-AN1</div>
Company Overview:
<div>
Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to &lsquo;Make tomorrow safer than today&rsquo;.</div><div></div><div><br>
When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&amp;D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.</div><div></div><div><br>
While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.</div><div></div><div><br>
Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.</div>
Diversity Statement:
<p>
At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming &ldquo;the world&rsquo;s most trusted testing partner&rdquo;.</p><p></p><p><br>
All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.</p><p></p><p><br>
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor&rsquo;s legal duty to furnish information. 41 CFR 60-1.35(c)</p><p></p><p><br>
&ldquo;If you need an accommodation filling out an application, or applying to a job, please email Recruitment@element.com&rdquo;</p></div>

Search 1562+ Admin assistant jobs near you this February. New roles added regularly across leading industries. Apply today.

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