admin assistant

CoRE MENA

<p><b>Admin Assistant &ndash; Pharmaceutical Company</b><br/><b>Experience:</b> 7-10+ years<br/><b>Education:</b> Bachelor&rsquo;s degree minimum</p><p><b>About Us:</b><br/>Join a leading pharmaceutical company where precision, professionalism, and teamwork drive everything we do. We&rsquo;re looking for a proactive and reliable Admin Assistant to support our marketing and supply chain department, helping us maintain seamless operations.</p><p><b>Role &amp; Responsibilities:</b></p><ul><li>Handle day-to-day administrative duties: meetings, correspondence, and filing (both physical and digital)</li><li>Coordinate meetings, appointments, and event arrangements</li><li>Prepare presentations, reports, and other business documents</li><li>Support documentation: contracts, company events.</li><li>Support a clean, well-organized office environment and liaise with vendors</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree</li><li>7-10 years of experience in admin</li><li>Excellent organizational, communication, and multitasking skills</li><li>Professional level of MS Office (Word, Excel, PowerPoint, Outlook)</li><li>High level of discretion and ability to handle sensitive information</li><li>Team-oriented and able to work with different departments</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary package</li><li>Positive and supportive work environment</li><li>Opportunities for professional growth within the company</li></ul><p>Work Location: In person</p>

Admin Assistant

You Smart

<p><b>Company:</b> You Smart Communication Networks LLC<br/><b>Location:</b> Al Quoz 1, Dubai, UAE<br/><b>Employment Type:</b> Full-Time<br/><b>Salary:</b> AED 2,000 &ndash; AED 3,000 per month<br/><b>Joining:</b> Immediate</p><p>About Us</p><p>You Smart Communication Networks LLC is a leading Smart Home Automation and ELV Systems company in the UAE. We specialize in Smart Home Solutions, CCTV, Access Control, Networking, Audio Video, Home Cinema, Intercom Systems, Wi-Fi Solutions, Gate Barrier Systems, and other intelligent building technologies.</p><p>We are looking for an organized, proactive, and customer-focused Admin Assistant to support our growing operations and ensure smooth coordination between customers, site teams, and office staff.</p><p>Key Responsibilities</p><ul><li>Provide daily project updates to customers via phone, WhatsApp, email, and other communication channels.</li><li>Follow up with site engineers and technicians to collect daily work reports and project progress updates.</li><li>Maintain accurate customer records, project files, and company documentation.</li><li>Perform data entry with a high level of accuracy.</li><li>Prepare quotations, reports, letters, and other administrative documents.</li><li>Coordinate with internal departments to ensure timely submission of documents and reports.</li><li>Organize digital and physical filing systems.</li><li>Schedule meetings, appointments, and customer follow-ups.</li><li>Handle incoming calls, emails, and customer inquiries professionally.</li><li>Assist management with general administrative and office support tasks.</li><li>Ensure confidential information is handled securely.</li><li>Support customer service activities and maintain excellent client relationships.</li></ul><p>Requirements</p><ul><li>Arabic speaking is preferred.</li><li>Excellent verbal and written communication skills in Arabic and English.</li><li>Minimum 1 year of administrative, office assistant, customer service, or data entry experience is preferred.</li><li>Good knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint).</li><li>Strong computer and typing skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Ability to work under pressure and meet deadlines.</li><li>Strong attention to detail and problem-solving skills.</li><li>Professional attitude with excellent customer service skills.</li><li>Candidates available to join immediately will be given preference.</li></ul><p>Preferred Skills</p><ul><li>Experience in construction, ELV, Smart Home, or technical service companies is an advantage.</li><li>Familiarity with CRM, ERP, or project management software.</li><li>Knowledge of document control and project documentation.</li></ul><p>Benefits</p><ul><li>Employment Visa</li><li>Company Transportation</li><li>Annual Leave</li><li>Medical Insurance (as per company policy)</li><li>End-of-Service Benefits</li><li>Career Growth Opportunities</li><li>Other benefits as per UAE Labour Law</li></ul><p><b>Terms &amp; Conditions Apply.</b></p><p>Why Join You Smart?</p><ul><li>Work with one of Dubai's growing Smart Home &amp; ELV technology companies.</li><li>Learn advanced building technology and automation systems.</li><li>Friendly and professional work environment.</li><li>Opportunities for career development and long-term growth.</li></ul><p><b>Apply Now</b></p><p>If you are organized, customer-focused, and ready to join immediately</p><p>Please send your CV and expected joining date.</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Work Location: In person</p>

ElMehy Engineering Company

<p><b>Administrative &amp; Office Support Responsibilities:</b></p><ul><li>Welcome visitors, clients, and external representatives professionally and direct them to the appropriate employees or departments.</li><li>Receive incoming phone calls, identify callers&rsquo; needs, and transfer calls to the appropriate departments or employees.</li><li>Provide administrative and clerical support to different departments and management as required.</li><li>Prepare official letters, authorizations, and company-related documents required for external representatives and company activities.</li><li>Support the CEO and management team in administrative and coordination activities.</li><li>Coordinate meeting room arrangements and prepare meeting agendas when required.</li><li>Arrange travel bookings, flight tickets, hotel reservations, and visa appointments for management and employees.</li><li>Follow up and coordinate office administration activities and daily operational requirements.</li><li>Maintain office supplies inventory and coordinate the purchasing of office supplies, cleaning materials, buffet items, and printing materials.</li><li>Follow up office cleaning activities and coordinate with housekeeping and service staff to maintain workplace standards.</li><li>Manage administrative expenses and prepare financial claims related to administrative purchases and activities.</li><li>Maintain and update customer records, databases, spreadsheets, and filing systems.</li><li>Maintain both hard copy and electronic archiving systems for company correspondence and documents.</li><li>Operate office equipment such as photocopy machines, scanners, and printers.</li><li>Monitor printing paper consumption and coordinate with the IT Department regarding printing-related requirements.</li><li>Support recycling activities and waste management coordination within the office.</li><li>Ensure confidentiality of company documents, information, and records.</li><li>Adhere to company policies, procedures, and internal regulations.</li><li><b>Qualifications: </b>Bachelor&rsquo;s degree in Business Administration or any related field is preferred..</li></ul><p><b>Experience</b>: 1-3 years of experience in administrative work, Proven experience in administrative support, office coordination, or similar roles.</p><p><b>Computer:</b> Very Good in MS Office</p><p><b>English:</b> Very Good</p><p>Work Location: In person</p>

Blue Star Manufacturing Pvt Ltd

<p><b>Job Title: Admin Assistant / Data Entry Specialist</b></p><p><b>Job Type:</b> Onsite (Full-Time / Part-Time)</p><p><b>Job Overview:</b><br/>We are seeking a reliable and detail-oriented Admin Assistant / Data Entry Specialist to support our daily operations. The ideal candidate will be responsible for processing customer orders, managing data entry tasks, maintaining accurate records, and providing administrative support to ensure smooth business operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Process and manage customer orders accurately and efficiently.</li><li>Enter, update, and maintain data in company systems and spreadsheets.</li><li>Verify the accuracy of information and resolve discrepancies.</li><li>Prepare reports and maintain organized records and documentation.</li><li>Monitor order status and coordinate with relevant departments when required.</li><li>Maintain confidentiality of company and customer information.</li><li>Perform other eCommerce administrative duties as assigned.</li></ul><p><b>Requirements:</b></p><ul><li>Previous experience in data entry, eCommerce, or administrative support.</li><li>Strong attention to detail and accuracy.</li><li>Proficiency in Microsoft Office (Excel, Word) and Google Workspace.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal communication skills.</li><li>Ability to work independently and meet deadlines.</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Experience with CRM, ERP, or order management systems.</li><li>Familiarity with online marketplaces and e-commerce platforms.</li><li>Basic reporting and spreadsheet analysis skills.</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive compensation.</li><li>Opportunity for long-term growth and development.</li><li>Supportive and professional team culture.</li></ul><p><b>How to Apply:</b><br/>share resume</p><p>muhammadirfan@bluestarblue.com</p><p>Pay: Rs60,000.00 - Rs80,000.00 per month</p><p>Work Location: In person</p>

Admin Assistant / Data Entry

University of New Mexico

<div><h2 class="jobSectionHeader"><b>Admin Assistant to Exec Dir</b></h2>
<div><div><div><div><b>Requisition ID</b></div> <div>req37123</div>
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<div><div><b>Working Title</b></div> <div>Admin Assistant to Exec Dir</div>
</div><br>
<div><div><b>Position Grade</b></div> <div>10</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div><p>
The<b> Department of Pathology</b> is one of the most diverse and dynamic departments within the UNM School of Medicine, integrating basic science research, medical education, clinical service, and community engagement. As a truly hybrid department, <b>Pathology</b> supports a robust basic science research enterprise, graduate education programs, undergraduate and graduate Medical Laboratory Sciences programs, and the training of medical students, residents, and fellows. In addition to its educational and research missions, the Department plays a critical role in delivering patient care through diagnostic and laboratory services that inform nearly every aspect of modern medicine. <b>Pathology</b> is the science that studies the causes and effects of disease, making it essential to diagnosis, treatment planning, and patient outcomes across the UNM Health System.</p><p>
The <b>Department of Pathology</b> is seeking an experienced, highly professional, and service-oriented <b>Administrative Assistant to the Executive Director</b> to provide direct administrative support to the Department Chair and departmental leadership. This key role requires a proactive individual who can work independently, manage multiple competing priorities, anticipate needs, and exercise sound judgment in a fast-paced and complex environment. The ability to handle sensitive information with discretion and maintain the highest level of confidentiality is essential.</p><p>
This position offers a unique opportunity to work closely with senior leaders in an academic health sciences environment while contributing to the success of a department that impacts research, education, and clinical care. The successful candidate will develop strong collaborative relationships with faculty, staff, trainees, and institutional leadership, serving as a trusted partner in supporting departmental operations and strategic initiatives.</p><p>
The ideal candidate will have experience supporting senior-level executives, faculty leaders, or administrators in an academic, healthcare, or other professional setting. Successful applicants will be exceptionally organized, detail-oriented, resourceful, and adaptable, with a demonstrated ability to manage complex schedules, coordinate high-level meetings and events, and oversee a variety of administrative projects simultaneously. Strong problem-solving skills, initiative, and the ability to anticipate needs before they arise are critical to success in this role.</p><p>
This position is well-suited for an experienced executive assistant who thrives in a collaborative environment, enjoys managing a wide variety of responsibilities, and takes pride in ensuring that departmental leadership can operate effectively and efficiently. The successful candidate will serve as an important representative of the Department, requiring excellent interpersonal, written, and verbal communication skills, a commitment to customer service, and the professionalism necessary to interact confidently with university leadership, faculty, staff, trainees, and external stakeholders.</p><p>
The Admin Assistant to the Executive Director&rsquo;s duties include:</p><ul><li>
Provide executive-level administrative support to the Department Chair and leadership team</li><li>
Manage complex calendars, meetings, and departmental events</li><li>
Coordinate travel arrangements, reimbursements, and financial documentation</li><li>
Prepare correspondence, reports, presentations, and data summaries</li><li>
Organize meetings, seminars, guest visits, and departmental activities</li><li>
Assist with daily department operations and office management functions</li><li>
Support administrative processes, including hiring activities and staff coordination</li><li>
Maintain confidential records and information with discretion and professionalism</li></ul><p>
Minimum Qualifications:</p><ul><li>
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.</li><li>
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.</li></ul><p><br>
See the Position Description for additional information.</p></div><br>
</div><br>
<div><div><b>Conditions of Employment</b></div>
</div><br>
<div></div><div><div><b>Minimum Qualifications</b></div>
<div><p>
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.</p><p>
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.</p></div></div><br>
<div>
<div><b>Preferred Qualifications</b></div>
<ul><li>Proficient in Microsoft Office (Excel, PowerPoint, Access, and Word)</li><li>
Smartsheet Experience</li><li>
Strong time management, project management, and problem-solving skills</li><li>
Excellent communication, organizational, and confidentiality skills</li><li>
Ability to work independently and exercise sound judgment</li><li>
Executive-level administrative experience with exceptional attention to detail<br>
Supervisor Experience</li></ul>
</div><br>
<div><div><b>Additional Requirements</b></div>
</div><br>
<div></div><div><div><b>Campus</b></div> <div>Health Sciences Center (HSC) - Albuquerque, NM</div>
</div><br>
<div><div><b>Department</b></div> <div>Pathology (254B)</div>
</div><br>
<div><div><b>Employment Type</b></div> <div>Staff</div>
</div><br>
<div><div><b>Staff Type</b></div> <div>Regular - Full-Time</div>
</div><br>
<div><div><b>Term End Date</b></div>
</div><br>
<div></div><div><div><b>Status</b></div> <div>Non-Exempt</div>
</div><br>
<div><div><b>Pay</b></div> <div>Hourly: $19.76 - $26.85</div>
</div><br>
<div><div><b>Benefits Eligible</b></div> <div>This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.</div>
</div><br>
<div><div><b>ERB Statement</b></div> <div>As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.</div>
</div><br>
<div><div><b>Background Check Required</b></div> <div>Yes</div>
</div><br>
<div><div><b>For Best Consideration Date</b></div> <div>7/17/2026</div>
</div><br>
<div><div><b>Eligible for Hiring Incentive</b></div>
</div><br>
<div></div><div><div><b>Eligible for Remote Work</b></div> <div>Yes</div>
</div><br>
<div><div><b>Eligible for Remote Work Statement</b></div> <div>This position is eligible for a hybrid schedule</div>
</div><br>
<div><div><b>Application Instructions</b></div>
<div>
<p>Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.</p>
For best consideration please submit a cover letter, resume, and three references.</div><br>
</div><br>
<div><div><p><b>Positions posted with a Staff Type of </b><b><i>Regular</i></b><b> or </b><b><i>Term</i></b><b> are eligible for the Veteran Preference Program. See the </b><b>Veteran Preference Program webpage </b><b>for additional details.
</b></p><p>The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.</p>
<p>
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.</p></div></div></div></div></div><div></div>

Admin Assistant to Exec Dir

All City Engineering, P.C.

<p>NYC MEP Engineering office is looking for part time time office admin. assistant to join the fast developing company for the following positions:</p><p>The ideal full time position candidate should possess the following skills and qualifications:</p><p>- 0-10 Years of Office Admin. Experience.<br/>- Basic knowledge of accounting/bookkeeping<br/>- Basic knowledge of invoicing<br/>- Strong production and communication skills.<br/>- Self-motivated and welling to take challenges.<br/>- Able to communicate English and Chinese with clients is a Plus.</p><p>Salary/Benefits:<br/>-Competitive salary, Medical Insurance, commensurate with experience<br/>-Vacation, personal and sick time.</p><p>Please send your resume and put the position you are applying in the subject line.</p><p>Thank you.</p><p>Job Types: Temporary, Part-time</p><p>Pay: $18.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Accounting: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Chinese (Preferred)</li></ul><p>Work Location: In person</p>

Part Time Office Admin. Assistant

ITP Media Group

<div><p><b>ITP Media Group</b> is one of the largest media companies in the Middle East, with a portfolio of more than 40 brands. The company delivers quality, up-to-date content to its readers, viewers, users, and followers through digital, print, events, awards, video content, social media platforms, and social media influencers. These brands include major international and regional names such as Time Out GCC, Arabian Business, Harper&rsquo;s Bazaar Arabia, GRAZIA, and many more.</p><p><b><br>
Role Summary:</b><br>
As an <b>Admin Assistant for the Time Out Sales Team</b> at ITP Media Group, you will provide comprehensive administrative and operational support to the commercial team. The role supports the sales function across digital, print, and social media platforms ensuring efficient workflow management, accurate reporting, and smooth coordination between internal teams and clients.</p><p></p><p><b>
Requirements</b></p><ul><li><p>
Proficient in providing administrative and sales support to the Time Out commercial team, including documentation, scheduling, reporting, and general administration.</p></li><li><p>
Skilled in preparing sales materials such as proposals, presentations, booking forms, and contracts as directed by the sales team.</p></li><li><p>
Proficient in maintaining accurate sales records, CRM updates, and client databases.</p></li><li><p>
Skilled in sourcing, organising, and synthesising information from multiple internal systems and stakeholders.</p></li><li><p>
Knowledge of internal systems such as Trello, Zoho, Google Drive, Magnet, and CRM tools (training provided).</p></li><li><p>
Knowledge of internal order approval processes, paperwork requirements, and key internal contacts (training provided).</p></li><li><p>
Proficient in supporting month-end closing processes, sales reporting, and revenue tracking.</p></li><li><p>
Proficient in assisting with post-campaign reporting and analysis for advertisers and partners.</p></li></ul><p><b>
Management Responsibilities</b></p><ul><li><p>
Management of order workflow across commercial, editorial, production, and finance teams to ensure timely delivery of booked campaigns.</p></li><li><p>
Supporting the coordination of digital, print, and experiential sales activities to ensure operational accuracy and efficiency.</p></li><li><p>
Maintaining and updating Trello boards to track sales requests, deliverables, and deadlines across teams.</p></li><li><p>
Ensuring all sales documentation is correctly processed, approved, and filed.</p></li></ul><div><p><b>
Project and Account Support</b></p></div><ul><li><p>
Supporting the sales team with day-to-day account administration, acting as a key point of coordination between internal departments.</p></li><li><p>
Assisting the team during peak periods, leave cover, or high-volume sales cycles as required.</p></li><li><p>
Supporting the planning, coordination, and administration of Time Out events, awards, and activations, including pre- and post-event logistics and documentation.</p></li><li><p>
Assisting with client communication, follow-ups, and internal coordination to ensure high service standards.</p></li></ul><p><b>
Media Planning and Relationship Support</b></p><ul><li><p>
Supporting the sales team with media planning administration based on client briefs across print, digital, social, and experiential platforms.</p></li><li><p>
Assisting in maintaining strong internal and external relationships to ensure seamless campaign execution and client satisfaction.</p></li><li><p>
Supporting the identification and administration of commercial opportunities to maximise brand investment and delivery.</p></li></ul></div>

Admin Assistant, Sales - Time Out

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Admin Assistant, Sales - Time Out