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operations admin assistant

admin coordinator for it company

Job DescriptionWe require an experienced, well-organized, and proactive Coordinator with good experience and knowledge in IT to provide the necessary support to the team.Coordinator tasks include: - Handle projects from start to finish like enquiring for new requests, following up for quotations, arranging delivery of products, following up for payments. - make cold calls in order to sell products and services, prepare and send marketing emails, post job advertisements for vacancies, assist in preparing payroll, adding/modifying content for websites. - Organize project-related documents, Maintain customer database, sales spreadsheets. Coordinate with the sales team by managing sales manager's schedules, fixing appointments, sending quotations, and follow up. - The coordinator will become the point of reference for colleagues and customers. - Respond immediately to customer's queries, complaints, and arrange after-sales support when requested. - The coordinator should be able to facilitate the team&rsquo;s activities so as to maximize their performance, identify shortcomings, and propose improvements. Requirements:<ul><li>Excellent knowledge in MS Office, Fluent in English both verbal and written;</li><li>Minimum Bachelors' degree.</li><li>Visa 18, Transferable</li></ul>Job Type: Full-timePay: Up to KD250.000 per month

Admin Coordinator for IT company

Ubuy Inc

We are seeking a highly organized and detail-oriented Abroad Operations Coordinator to join our dynamic e-commerce business. As the Abroad Operations Coordinator, you will play a crucial role in managing and optimizing our international operations and ensuring the smooth flow of our business activities across different regions. Your exceptional coordination skills will contribute to our overall success in expanding our customer base globally.Responsibilities:1. International Logistics Management:&middot; Coordinate and oversee international shipping and logistics operations.&middot; Collaborate with shipping carriers, freight forwarders, and customs brokers to ensure timely and cost-effective delivery of products.&middot; Monitor shipment schedules, track shipments, and resolve any delivery issues or delays.2. Supply Chain Coordination:&middot; Work closely with the warehouse team to ensure efficient inventory management across international warehouses.&middot; Coordinate the replenishment and distribution of products to meet demand in different regions.&middot; Optimize supply chain processes to minimize costs and maximize efficiency.3. Compliance and Documentation:&middot; Ensure compliance with all relevant international import and export regulations.&middot; Manage and maintain accurate records of all international shipments, customs documentation, and permits.&middot; Stay updated on any changes in international trade laws and regulations to ensure smooth operations.4. Vendor Management:&middot; Collaborate with international suppliers and vendors to maintain strong relationships and ensure timely product sourcing.&middot; Evaluate vendor performance and negotiate favorable terms and pricing for products and services.&middot; Assist in identifying and onboarding new international vendors to expand our product range.5. Cross-Functional Collaboration:&middot; Provide support and guidance to regional teams to ensure consistent and efficient operations.&middot; Share insights and recommendations to improve international operations and enhance customer experience.Qualifications:- Bachelor&rsquo;s degree in business administration, Supply Chain Management, IT or a related field.- Proven experience in international operations, logistics, or supply chain management.- Familiarity with international trade regulations and customs procedures.- Strong analytical and problem-solving skills.- Excellent organizational and multitasking abilities.- Exceptional communication and interpersonal skills.- Proficiency in using software and tools related to logistics and supply chain management.- Ability to adapt to a fast-paced and ever-changing e-commerce environment.- Ability to work independently and collaboratively within a team.This job description is intended to describe the general nature and level of work performed by employees in this role. It is not an exhaustive list of all responsibilities, duties, and skills required. The Abroad Operations Coordinator may be required to perform other duties as assigned.To apply, please send your resume to [jobs@ubuy.com]. Only shortlisted candidates will be contacted for further consideration.Job Type: Full-timeExperience:<ul><li>operation coordinator: 2 years (Preferred)</li></ul>Job Type: Full-time

Abroad Operation Coordinator

Jebla Coffee Roasters

Job Title: Mandoop (Full-Time)Job Description:We are looking for a full-time Mandoop to join our team. The candidate must be responsible, reliable, and able to handle government-related tasks and company documentation.Requirements:<ul><li>Must speak Arabic (reading, writing, and speaking).</li></ul><ul><li>Good communication and organizational skills.</li></ul><ul><li>Valid Kuwaiti residency and driving license preferred.</li></ul><ul><li>Previous experience as a mandoop is an advantage.</li></ul>Responsibilities:<ul><li>Handle company-related paperwork with government offices.</li></ul><ul><li>Manage employee visa, residency, and other legal documentation.</li></ul><ul><li>Submit and collect official documents promptly.</li></ul><ul><li>Support HR and admin departments in day-to-day tasks.</li></ul>Job Type: Full-time

Mandoop

Hilton

<div>Manager of Marketing Communications
A Marketing Manager, is responsible for the overall creative service, Public Relations/Ad, and web/E-marketing of our company. 
 
 
What will I be doing? 
As Manager of Marketing Communications, you will be responsible for performing the following tasks to the highest standards:<ul>
<li>Deliver creative service as requested by all departments, including sales, marketing, owner services and contracts, while staying aligned with the most updated brand guidelines and legal requirements</li>
<li>Plan and execute print/web/online collateral and marketing strategies</li>
<li>Communicate/negotiate with vendors</li>
<li>Create and execute a strategic and comprehensive advertising and public relations plan, including media planning as well as creative/visuals</li>
<li>Communicate with other managers/divisions to create and execute effective advertising and public relations plans</li>
<li>Plan and execute press releases, press conferences, press briefings, press tours, and overall press relations</li>
<li>Make the timeshare owners' newsletter (quarterly) as well as internal communications materials</li>
<li>Supervise a Marketing Communications coordinator</li></ul>
What are we looking for?
Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:
<ul><li>Hospitality - We're passionate about delivering exceptional guest experiences.</li>
<li>Integrity - We do the right thing, all the time.</li>
<li>Leadership - We're leaders in our industry and in our communities.</li>
<li>Teamwork - We're team players in everything we do.</li>
<li>Ownership - We're the owners of our actions and decisions.</li>
<li>Now - We operate with a sense of urgency and discipline</li>
</ul>In addition, we look for the demonstration of the following key attributes:
<ul><li>Quality</li>
<li>Productivity</li>
<li>Dependability</li>
<li>Customer Focus</li>
<li>Adaptability</li> 
</ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Manager of Marketing Communications

Weatherford

<div>The Wireline Operations Coordinator is responsible for planning, coordinating, and overseeing day-to-day wireline operations to ensure safe, efficient, and high-quality service delivery. This role acts as the central link between field crews, technical teams, logistics, and clients. The coordinator ensures that resources are allocated effectively, operations run smoothly, and all services comply with internal standards, client requirements, and HSE protocols.</div>

Operations Coordinator - Wireline

Dasman Diabetes Institute

<div>Responsible for the effective operations of the DAFNE project with the institute. Assist with driving the key deliverables and improving operations for qualitative outputs. 
<h3 class="jobSectionHeader">Responsibilities</h3>
<ul>
<li>Booking all courses, recruitment nights, post course, refresher course, workshop and manage the team calendar/ meetings and arranging all related documents needed for that</li>
<li>Assist with writing, updating all policies and procedures</li>
</ul><ul><li>Arrange DAFNE file numbers and Keep the DAFNE filing system similar to the UK database system</li>
<li>Responsible/ track DAFNE team (educators) documentation for the quality assurance</li>
<li>Responsible/ track the quality assurance cycle every year</li>
<li>Participating and overview the marketing and advertisement and social media accounts</li>
<li>Responsible for annual reporting</li>
<li>Follow up all open file requests related to DAFNE and update their status accordingly.</li>
<li>Responsible and required to write finance and activity reports for the head of the unit</li>
<li>Manage unit needs of storage and stationary items</li>
<li>Act as a point of contact for data/information requests for DAFNE candidates and graduates</li>
<li>Extract the base line data for DAFNE graduates from the hospital/polyclinic where has been diagnosed at, as well as any other medical information needed and follow it on yearly basis</li>
<li>Follow up DAFNE hot line to be sure team replied to all messages and report it weekly</li>
<li>Book appointments for DAFNE candidate and graduate as per needed</li>
<li>Any other relevant duty as assigned by the team</li></ul> 
<h3 class="jobSectionHeader">Required Skills and Expertise:</h3>

Supervisory Responsibilities

Responsible to guide and direct the DAFNE coordinator and data entry staff members, and DAFNE receptionist

Education

Bachelors in related area

Requirements
<ul><li>Over 5 years of previous experience in the similar role is required</li>
<li>Knowledgeable of Microsoft applications (Word, Excel, Power point)</li>
<li>Good communication skills</li>
<li>Must be Bilingual (Arabic and English)</li></ul></div>

DAFNE Administrator

Khabari International

HR and Admin OfficerCompany Name: Khabari InternationalJob location: Kuwait CityJob description&middot; Analyze and interpret data to develop insightful reports and support decision-making.&middot; Oversee recruitment, selection, and promotion processes to attract and retain top talent.&middot; Draft and maintain job descriptions, employment contracts, and terms and conditions of employment.&middot; Manage payroll operations and employee pension schemes with accuracy and confidentiality.&middot; Handle employee relations, including conflict resolution, mediation, and addressing issues such as bullying and harassment.&middot; Plan, prepare, and allocate work assignments in alignment with organizational needs.&middot; Assess staffing requirements to identify training and development opportunities.&middot; Monitor and manage employee attendance and leave records to ensure compliance and efficiency.&middot; Manage front office operations by greeting, welcoming, and directing visitors professionally.&middot; Notify relevant staff of visitor arrivals promptly and courteously.&middot; Provide administrative support to colleagues, including assistance with courier and mail services.&middot; Maintain a clean, organized, and secure reception area in accordance with company policies and procedures.Requirements:&middot; Proficient in utilizing HR software to streamline operations and enhance efficiency.&middot; Skilled in managing sensitive and confidential information with discretion and integrity.&middot; Demonstrated strength in organizational and time management abilities to meet tight deadlines.&middot; Exceptional communication and interpersonal skills, fostering positive workplace relationships.&middot; Highly detail-oriented with a strong focus on accuracy and productivity.&middot; Brings 5 to 6 years of hands-on experience in human resources functions and processes.<ul><li>Only for those inside Kuwait must be transferrable visa.</li></ul>Job Type: PermanentLanguage:<ul><li>English (Preferred)</li></ul>

HR and Admin Officer

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