admin coordinator

RATP Dev

<div><h2 class="jobSectionHeader">Admin Coordinator</h2>
<div><ul><li><div>Fixed-term contract</div>
</li>
<li><div>Full-time</div>
</li>
<li><div>Less than 2 years of experience (Entry level)</div>
</li>
<li><div>Bachelor degree</div>
</li>
<li><div>HR Specialist</div></li></ul></div></div>
 <div><div><div><div><h2 class="jobSectionHeader">Mission
</h2><div>JOB PURPOSE:
The Admin Coordinator serves as the essential cross-functional liaison between HR, Finance, and Procurement to ensure the seamless execution of the departmental &quot;Procure-to-Pay&quot; cycle. By proactively managing the lifecycle of PRs and POs, this role eliminates administrative bottlenecks and ensures that human capital and operational resources are deployed without delay, maintaining the department's strategic momentum.</div></div><div>
<h2 class="jobSectionHeader">Profile
</h2><div>RESPONSIBILITIES/DUTIES
Procurement &amp; Financial Coordination<ul><li> Execute the end-to-end tracking of PR/PO processes, ensuring all requisitions move through the pipeline without bottleneck.</li><li> Support projects execution and logistics according to both the strategy and the agreed plan.</li><li> Monitor payment follow-ups with the Finance department to ensure vendor relationships remain strong and services uninterrupted.</li></ul>
Operational Follow-up &amp; Risk Mitigation<ul><li> Liaise with internal stakeholders and external vendors to ensure alignment of project timelines and deliverables.</li><li> Identify potential delays or operational risks within the administrative workflow and escalate them to management in a timely manner.</li><li> Maintain updated project status trackers and action logs to provide timely records for the department.</li></ul>
Documentation &amp; Compliance Management<ul><li> Organize and maintain a centralized archive of all project-related documentation to ensure audit readiness.</li><li> Ensure strict compliance with internal corporate policies and industry-specific documentation standards.</li><li> Prepare regular project status reports and summaries for leadership, highlighting key performance indicators and administrative milestones.</li></ul>
Internal Communications &amp; Scheduling<ul><li> Schedule and distribute internal emails and announcements to ensure team alignment on project milestones and deadlines.</li><li> Update internal communication channels and shared departmental calendars to maintain a real-time tracker for project activities.</li><li> Handle all project-related administrative tasks, including purchase requests, internal approvals, and expense tracking.</li><li> Execute various ad-hoc projects and tasks as assigned to support evolving business needs and departmental goals.</li></ul>
Safety Responsibilities:<ul><li> Promote a positive safety culture within the workplace and attend any safety-related meetings or briefings as required within the job role.</li><li> Comply with the requirements of RDMC RQHSE Policy and Safety Management System.</li><li> Be mindful that Safety, Security, and Environmental protection are everyone&rsquo;s responsibility. All staff members are accountable for reporting and intervening in any Safety, Security, or Environmental violations.</li></ul>
ESSENTIAL QUALIFICATIONS, KNOWLEDGE &amp; EXPERIENCE
QUALIFICATIONS:<ul><li> Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li> Excellent command of Arabic and English languages.</li></ul>
KNOWLEDGE:<ul><li> High command of MS Office suite (particularly Excel for data tracking) and Google forms.</li><li> Familiarity with ERP systems (e.g., SAP, Oracle, or Microsoft Dynamics) and Project Management software.</li><li> Solid understanding of the Procure-to-Pay (P2P) cycle and corporate compliance regulatory frameworks.</li></ul>
EXPERIENCE:<ul><li> 1&ndash;3 years of progressive experience in project coordination, administration, or operations within a fast-paced corporate environment.</li></ul>
DESIRED BEHAVIORS &amp; EXPERIENCES<ul><li> Ability to pivot between tasks in a high-pressure transportation environment while maintaining extreme attention to detail.</li><li> Strong verbal and written diplomacy skills, capable of managing expectations across diverse teams.</li><li> A &quot;forward-thinking&quot; approach; not just reporting delays but proposing administrative workarounds to keep projects on track.</li><li> Preferred experience in a multinational logistics firm or a high-volume transportation hub.</li></ul></div></div></div></div>
<div><div><div><h3 class="jobSectionHeader">Location</h3>
<div><div><div>Location</div></div>
<div>Address</div>
</div>Cairo, Cairo, Egypt</div></div></div></div><div></div>

Admin Coordinator

RATP Dev Mobility Cairo

<div>
 
 Job Purpose
 
 
 
 The Admin Coordinator serves as the essential cross-functional liaison between HR, Finance, and Procurement to ensure the seamless execution of the departmental "Procure-to-Pay" cycle. By proactively managing the lifecycle of PRs and POs, this role eliminates administrative bottlenecks and ensures that human capital and operational resources are deployed without delay, maintaining the department's strategic momentum.
 
 
 
 Responsibilities/Duties
 
 
 
 
 Profil de candidat recherch&eacute; :
 
 
 
 
 Procurement &amp; Financial Coordination
 
 
 
 <ul>
 <li>
 Execute the end-to-end tracking of PR/PO processes, ensuring all requisitions move through the pipeline without bottleneck.
 </li>
 <li>
 Support projects execution and logistics according to both the strategy and the agreed plan.
 </li>
 <li>
 Monitor payment follow-ups with the Finance department to ensure vendor relationships remain strong and services uninterrupted.
 
 
 </li>
 </ul>
 
 Operational Follow-up &amp; Risk Mitigation
 
 
 
 <ul>
 <li>
 Liaise with internal stakeholders and external vendors to ensure alignment of project timelines and deliverables.
 </li>
 <li>
 Identify potential delays or operational risks within the administrative workflow and escalate them to management in a timely manner.
 </li>
 <li>
 Maintain updated project status trackers and action logs to provide timely records for the department.
 
 
 </li>
 </ul>
 
 Documentation &amp; Compliance Management
 
 
 
 <ul>
 <li>
 Organize and maintain a centralized archive of all project-related documentation to ensure audit readiness.
 </li>
 <li>
 Ensure strict compliance with internal corporate policies and industry-specific documentation standards.
 </li>
 <li>
 Prepare regular project status reports and summaries for leadership, highlighting key performance indicators and administrative milestones.
 
 
 </li>
 </ul>
 
 Internal Communications &amp; Scheduling
 
 
 
 <ul>
 <li>
 Schedule and distribute internal emails and announcements to ensure team alignment on project milestones and deadlines.
 </li>
 <li>
 Update internal communication channels and shared departmental calendars to maintain a real-time tracker for project activities.
 </li>
 <li>
 Handle all project-related administrative tasks, including purchase requests, internal approvals, and expense tracking.
 </li>
 <li>
 Execute various ad-hoc projects and tasks as assigned to support evolving business needs and departmental goals.
 
 
 </li>
 </ul>
 
 Safety Responsibilities
 
 
 
 <ul>
 <li>
 Promote a positive safety culture within the workplace and attend any safety-related meetings or briefings as required within the job role.
 </li>
 <li>
 Comply with the requirements of RDMC RQHSE Policy and Safety Management System.
 </li>
 <li>
 Be mindful that Safety, Security, and Environmental protection are everyone&rsquo;s responsibility. All staff members are accountable for reporting and intervening in any Safety, Security, or Environmental violations.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 ESSENTIAL QUALIFICATIONS, KNOWLEDGE &amp; EXPERIENCE
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 Excellent command of Arabic and English languages.
 
 
 </li>
 </ul>
 
 Knowledge
 
 
 
 <ul>
 <li>
 High command of MS Office suite (particularly Excel for data tracking) and Google forms.
 </li>
 <li>
 Familiarity with ERP systems (e.g., SAP, Oracle, or Microsoft Dynamics) and Project Management software.
 </li>
 <li>
 Solid understanding of the Procure-to-Pay (P2P) cycle and corporate compliance regulatory frameworks.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 1&ndash;3 years of progressive experience in project coordination, administration, or operations within a fast-paced corporate environment.
 
 
 </li>
 </ul>
 
 Desired Behaviors &amp; Experiences
 
 
 
 <ul>
 <li>
 Ability to pivot between tasks in a high-pressure transportation environment while maintaining extreme attention to detail.
 </li>
 <li>
 Strong verbal and written diplomacy skills, capable of managing expectations across diverse teams.
 </li>
 <li>
 A "forward-thinking" approach; not just reporting delays but proposing administrative workarounds to keep projects on track.
 </li>
 <li>
 Preferred experience in a multinational logistics firm or a high-volume transportation hub.
 </li>
 </ul>
</div>

HR Hub

Hiring: Sales Coordinator (Females Only)Location: Medical Devices Company &ndash; KatameyaRequirements:1&ndash;2 years of experience in a similar roleVery Good command of Microsoft Office (Word &amp; Excel)English level: B1 or higherResponsibilities:Coordinate and support the sales team in daily operationsPrepare quotations, reports, and sales documentsFollow up with clients and handle inquiriesMaintain and update customer databasesTrack orders and ensure timely deliveryAssist in preparing sales forecasts and reportsCommunicate with internal departments to ensure smooth workflow.Job Type: Full-timeWork Location: In person

Sales & Admin Coordinator

Talent 360 ME

<div>
 We are currently seeking a detail-oriented and proactive Operational Officer to join our team.
 
 
 Location: Heliopolis, Cairo
 
 
 Working Hours: Sunday to Thursday (10:00 AM - 6:00 PM)
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate between departments to ensure smooth workflow
 </li>
 <li>
 Follow up on operational tasks and ensure timely completion
 </li>
 <li>
 Maintain organized records and documentation systems
 </li>
 <li>
 Prepare and track operational reports
 </li>
 <li>
 Support daily operational activities and ongoing processes
 </li>
 <li>
 Assist in implementing administrative and operational procedures
 </li>
 <li>
 Handle communication and coordination with internal teams
 </li>
 <li>
 Monitor progress and report any issues or delays
 </li>
 <li>
 Ensure accuracy and efficiency in all operational tasks
 </li>
 <li>
 Support management in various operational requirements
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or any related field
 </li>
 <li>
 At least 1 year of experience in real state operation field
 </li>
 <li>
 Previous experience in roles such as Sales Admin / Sales Coordinator / Office Manager is a plus
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Good command of MS Office
 </li>
 <li>
 Ability to multitask and work under pressure
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Social Insurance
 </li>
 <li>
 Medical Insurance
 </li>
 <li>
 Laptop provided
 </li>
 </ul>
</div>

Operational Officer

Talent 360

<div>We are currently seeking a detail-oriented and proactive Operational Officer to join our team.
Location: Heliopolis, Cairo
Working Hours: Sunday to Thursday (10:00 AM &ndash; 6:00 PM)
Key Responsibilities:<ul><li>Coordinate between departments to ensure smooth workflow</li><li>Follow up on operational tasks and ensure timely completion</li><li>Maintain organized records and documentation systems</li><li>Prepare and track operational reports</li><li>Support daily operational activities and ongoing processes</li><li>Assist in implementing administrative and operational procedures</li><li>Handle communication and coordination with internal teams</li><li>Monitor progress and report any issues or delays</li><li>Ensure accuracy and efficiency in all operational tasks</li><li>Support management in various operational requirements</li></ul> 
Requirements 
<ul><li>Bachelor&rsquo;s degree in Business Administration or any related field</li><li>At least 1 year of experience in real state operation field</li><li>Previous experience in roles such as Sales Admin / Sales Coordinator / Office Manager is a plus</li><li>Strong organizational and communication skills</li><li>Good command of MS Office</li><li>Ability to multitask and work under pressure</li></ul> 
Benefits<ul><li> 
Social Insurance</li><li>Medical Insurance</li><li>Laptop provided</li></ul></div>

Yama Engineering Systems

Yama Engineering Systems is looking for a motivated and detail-oriented Sales Coordinator to join our team!Job Summary: We&rsquo;re seeking a professional who can coordinate sales team communication, manage documentation, and support daily sales operations. The ideal candidate will play a key role in ensuring smooth workflows between the sales team, management, and clients.Responsibilities:<ul><li>Communicate with customers to understand their requirements and respond to their inquiries in a professional manner.</li><li>Follow up with clients regarding quotations, offers, and pending sales opportunities</li><li>Maintain regular communication with customers to ensure high levels of satisfaction and engagement.</li><li>Coordinate with the sales team regarding customer requirements, quotations, and order status</li><li>Support the sales team in tracking leads, opportunities, and customer requests</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>1-2 years of experience in Admin Sales or Sales Coordination (preferably in Firefighting or HVAC field).</li><li>Excellent communication and organizational skills.</li><li>Proficiency in MS Office and CRM systems.</li></ul>Pay: E&pound;10.00 - E&pound;20.00 per monthWork Location: In person

Sales Coordinator

<div>
 At JTI we celebrate differences, and everyone truly belongs.
 
 46,000 people from all over the world
 
 are continuously building their unique success story with us.
 
 83% of employees feel happy
 
 working at JTI.
 
 
 To make a difference with us, all you need to do is bring your
 
 human best.
 
 
 
 What will your story be? Apply now!
 
 
 
 Learn more jti.com
 
 
 
 
 Admin Supervisor
 
 
 
 The Admin Supervisor supports the General Manager and Management Team by keeping priorities, schedules, and communication well coordinated -ensuring leaders stay prepared, aligned, and focused. In addition, the role helps ensure the administrative team delivers smooth day-to-day office operations by coordinating workloads, improving processes, and acting as a key connector across functions. This position requires strong reliability, discretion, attention to detail, and the ability to perform under pressure in a fast-paced environment.
 
 
 
 Position
 
 
 
 As the Admin Supervisor, you will
 
 
 <ul>
 <li>
 Manage the GM&rsquo;s calendar, schedule appointments, and coordinate internal meetings and conference calls
 </li>
 <li>
 Organize travel arrangements, including flights, accommodation, and itineraries
 </li>
 <li>
 Prepare briefing materials, reports, presentations, meeting agendas, and correspondence in a timely and accurate manner
 </li>
 <li>
 Support the GM in documenting key meetings, business reviews, and strategic planning sessions
 </li>
 <li>
 Coordinate weekly management team meetings, ensuring schedules are aligned, materials are prepared, and minutes are accurately recorded and distributed
 </li>
 <li>
 Support the management team in driving cross-functional projects and initiatives
 </li>
 <li>
 Assist in the preparation and follow-up of management presentations and strategic updates
 </li>
 <li>
 Organize and manage logistics for business visitors, including scheduling, hospitality, and onsite arrangements; serve as a point of contact for visiting executives
 </li>
 <li>
 Handle the settlement of the Management Team&rsquo;s expenses in coordination with the accounting department
 </li>
 <li>
 Act as a communication bridge between the GM&rsquo;s office and other departments, ensuring clear and timely information flow
 </li>
 <li>
 Serve as a point of contact for admin-related requests, ensuring smooth office operations and consistent service delivery
 </li>
 <li>
 Support the Admin Manager in identifying areas for process improvement and supporting the development of the admin staff
 </li>
 <li>
 Support the General Services Manager in overseeing the daily activities of the administrative team
 </li>
 <li>
 Handle sensitive information with the utmost discretion and professionalism
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field
 </li>
 <li>
 5+ years of experience in an executive assistant or administrative role
 </li>
 <li>
 Fluent in English &amp; Arabic
 </li>
 <li>
 Strong organizational and multitasking abilities; ability to work under pressure
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other administrative tools
 </li>
 <li>
 Excellent presentation skills
 </li>
 <li>
 Creative, proactive mindset; thinks outside the box
 </li>
 <li>
 Strong attention to detail and problem-solving skills
 </li>
 <li>
 High level of reliability, discretion, and professionalism
 
 
 </li>
 </ul>
 
 What To Expect
 
 
 
 Expect well-being initiatives, flexible work arrangements, growth opportunities, and excellent benefits, including a unique family leave policy. For more details on local policies, speak with the Talent Advisor.
 
 
 Are you ready to join us? Build your success story at JTI. Apply now!
 
 
 Next Steps
 
 
 After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure Phone screening with Talent Advisor &gt; Assessment tests &gt; Interviews &gt; Offer. Each step is eliminatory and may vary by role type.
 
 
 At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.
</div>

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