admin executive

FOREST TOWN

<p><b>Job Title: </b>Admin Executive</p><p><b>Company Name:</b> Forest Town</p><p><b>Location:</b> 4th Floor, Darwaish Plaza, Opposite DHA II, Main GT Road, Rawalpindi (Head Office)</p><p><b>About Us:</b></p><p>Forest Town is Pakistan's 1st biophilic housing society, offering picturesque living spaces surrounded by nature. We provide plots on flexible installments, making luxury living affordable for all.</p><p><b>Job Description:</b></p><p>We are seeking a highly competent and proactive professional to assist in overseeing Administration, HR, and Procurement functions. The ideal candidate must possess exceptional documentation skills, strong command over MS Office, and the ability to manage day-to-day operations with precision and responsibility.</p><p><b>Responsibilities:</b></p><p>- Prepare, maintain, and organize all administrative, HR, and procurement documentation.</p><p>- Draft official letters, memos, and internal communication.</p><p>- Manage data entry, reporting, and record-keeping with accuracy.</p><p>- Assist in vendor coordination, procurement processes, and purchase documentation.</p><p>- Support HR operations, including recruitment coordination, attendance management, and employee record maintenance.</p><p>- Handle administrative tasks such as office management, inventory tracking, and coordination with departments.</p><p>- Prepare daily, weekly, and monthly reports as required.</p><p>- Maintain high standards of confidentiality and professionalism.</p><p><b>Requirements:</b></p><p>- Strong proficiency in MS Office (Excel, Word, PowerPoint).</p><p>- Excellent documentation and drafting abilities.</p><p>- Strong communication and coordination skills.</p><p>- Ability to work independently and deliver under pressure.</p><p>- Detail-oriented, organized, and highly responsible.</p><p><b>Benefits:</b></p><p>- Market Competitive salary commensurate with experience.</p><p><b>How to Apply:</b></p><p>Please submit your resume mentioning the Job Title in the subject line WhatsApp on <b>03217380302</b>.</p><p>Job Type: Full-time</p><p>Ability to commute/relocate:</p><ul><li>Rawalpindi: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Admin Executive

AIKA Entertainment

<p>AIKA Entertainment is looking for a motivated and organized well arabic (written &amp; spoken) Administrative Executive to join our team in Kuwait City. This role is ideal for fresh graduates who are eager to begin their career and grow within a dynamic entertainment company.</p><p>Responsibilities include:</p><p>* Handling day-to-day administrative tasks.</p><p>* Managing and organizing documents and files</p><p>* Coordinating internal and external communication</p><p>* Assisting in scheduling meetings and preparing reports</p><p>* Supporting other departments when needed</p><p>Requirements:</p><p>* Fresh graduate with up to 1 year of relevant experience</p><p>* Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</p><p>* Fluent in both Arabic and English (spoken and written)</p><p>* Strong communication and organizational skills</p><p><b>To Apply:</b><br/>Interested candidates should send their CV to: <b>narmin@superpark.com.kw</b></p><p>Job Types: Full-time, New grad</p><p>Work Location: In person</p>

Admin executive

Desert Face Trading LLC

<div><div>We are seeking an experienced <b>Senior HR Coordinator</b> to oversee daily administrative operations and manage end-to-end HR coordination. The ideal candidate should have strong knowledge of UAE HR processes, excellent documentation skills, and hands-on experience with Dubai government portals. This role requires someone who is organized, proactive, and capable of handling multiple responsibilities while ensuring compliance with UAE labor regulations.
</div><div><b>Key Responsibilities:</b></div><ul><li>
Coordinate and manage the complete employee lifecycle, including recruitment, onboarding, probation, confirmation, transfers, and exit formalities.</li><li>
Prepare and maintain HR documents such as offer letters, employment contracts, warning letters, salary certificates, experience letters, and other employee correspondence.</li><li>
Maintain accurate employee records and ensure all HR documentation is up to date.
</li><li>Coordinate visa applications, renewals, cancellations, Emirates ID, medical appointments, and labor-related documentation.</li><li>
Handle attendance, leave records, employee files, and HR reporting.</li><li>
Manage company administrative functions, including office documentation and record management.</li><li>
Coordinate with internal departments to ensure smooth HR and administrative operations.</li><li>
Liaise with government departments, service providers, and external agencies as required.</li><li>
Ensure compliance with UAE Labour Law and company policies.</li><li>
Support payroll preparation by maintaining accurate employee data and records.</li><li>
Handle confidential employee information with professionalism and discretion.</li></ul><div></div><div><b><br>
Requirements:</b></div><ul><li>
Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>
Minimum <b>5 years</b> of experience in HR and Administration within the UAE.</li><li>
Strong knowledge of UAE Labour Law and HR best practices.</li><li>
Experience handling end-to-end HR processes independently.</li><li>
Hands-on experience with Dubai government portals.</li><li>
Excellent documentation, drafting, and record management skills.</li><li>
Strong communication and interpersonal skills.</li><li>
Excellent organizational and time management abilities.</li><li>
Proficient in Microsoft Office (Excel, Word, Outlook).</li><li>
Ability to work independently and maintain confidentiality.</li></ul><div></div><div><b><br>
Skills:</b></div><ul><li>
HR Administration.</li><li>
Recruitment &amp; Onboarding.</li><li>
Employee Relations.</li><li>
UAE Labour Law.</li><li>
Visa &amp; Immigration Coordination.</li><li>
Government Portal Management.</li><li>
Documentation &amp; Record Keeping.</li><li>
Payroll Coordination.</li><li>
Microsoft Office.</li><li>
Communication &amp; Organizational Skills.</li></ul></div><div></div>

Senior Admin Executive

Aramex International L. L. C.

<div><div><div><div><div>Posting Start Date: 6/24/26
</div></div></div></div><div><div><div><div>
<div><div><div><h2 class="jobSectionHeader"><b>Purpose of the Job</b></h2>
</div><div><div>
The Freight Operations Team Member at Aramex is responsible for supporting the efficient and timely movement of goods across various logistics channels. This role ensures the smooth coordination of freight shipments, from pick-up to delivery, while adhering to company and regulatory standards. The individual will work closely with other team members, carriers, and vendors to ensure accurate, on-time, and cost-effective transportation.</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Description</b></h2>
</div><div><ul><li>Arrange with the customer for pre-alerts and review documents before starting the clearance process.</li>
<li>Follow up with vendors and update the customer via phone and email.</li>
<li>Prepare daily updates using Excel to share reports with customers.</li>
<li>Use the Aramex CargoWise system to update and create new shipments.</li>
<li>Contact truckers for transportation, arrange the required reports, and collect their invoices.</li>
<li>Close shipments by issuing a job costing sheet along with the related receipts.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Job Requirements - Experience and Education</b></h2>
</div><div><ul><li>Fresh graduates holding a Bachelor's degree or equivalent are encouraged to apply.</li>
<li>Very good command of the English language.</li>
<li>Proficiency in Microsoft Office, especially Excel, is highly required.</li>
<li>Excellent communication skills.</li>
<li>Detail-oriented with strong time-management skills, and ability to handle multiple tasks.</li>
<li>Work location: Alexandria</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Leadership Behaviors</b></h2>
</div><div><div>Building Outstanding Teams</div><div>
Setting a clear direction</div><div>
Simplification</div><div>
Collaborate &amp; break silos</div><div>
Execution &amp; Accountability</div><div>
Growth mindset</div><div>
Innovation</div><div>
Inclusion</div><div>
External focus</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Skills</b></h2></div></div></div></div></div></div></div></div><div></div>

Freight Admin Executive

Altech Group

<p>Do you have experience in <b>management, sales, service, office support, admin, accounts, IT, logistics, or delivery</b>?</p><p>Do you want to <b>double your current salary</b> by moving into a new opportunity with strong growth potential?</p><p>We are building our team for our <b>Rex Rotary branded MFP, Print Management, and Document Management Solutions</b> business. Opportunities are available across all levels, from management to delivery staff, with openings for both indoor and outdoor roles in more than 10 locations.</p><p><b>Open Positions</b></p><p><b>Sales Department</b></p><ul><li>Sales Manager</li><li>Assistant Sales Manager</li><li>Senior Sales Executive</li><li>Sales Executive</li><li>Business Development Executive</li></ul><p><b>Technical &amp; Service Department</b></p><ul><li>Technical Manager</li><li>Assistant Technical Manager</li><li>Service Manager</li><li>Senior Service Engineer</li><li>Service Engineer</li><li>Photocopier / MFP Technician</li></ul><p><b>Print &amp; Document Management Solutions</b></p><ul><li>Print Management Specialist</li><li>Document Management Solutions Executive</li><li>Software Support Executive</li><li>IT Support Executive</li><li>Solutions Support Engineer</li></ul><p><b>Administration &amp; Accounts</b></p><ul><li>Admin Executive</li><li>Office Coordinator</li><li>Accounts Executive</li><li>Customer Support Executive</li><li>Sales Coordinator</li><li>Service Coordinator</li></ul><p><b>Logistics &amp; Delivery</b></p><ul><li>Logistics Coordinator</li><li>Delivery Coordinator</li><li>Delivery Staff</li><li>Driver / Delivery Assistant</li></ul><p><b>What We Offer</b></p><ul><li>Indoor and outdoor job opportunities</li><li>Commission-based earning potential</li><li>Career growth in the MFP and print solutions industry</li><li>Opportunity to work with Rex Rotary branded solutions</li><li>Openings across more than 10 locations</li></ul><p><b>Locations</b></p><p><b>Dubai | Abu Dhabi | Doha | Muscat | Salalah | Bahrain | Kuwait | Saudi Arabia | Sudan</b></p><p>Interested candidates can apply by sending their CV.</p><p>Work Location: In person</p>

MFP & Print Solutions Team (Multiple Openings)

Commercial Bank

<div>
 <strong>
  About Commercial Bank
  <br/>
  <br/>
 </strong>
 Commercial Bank, founded in 1975 and headquartered in Doha, plays a vital role in Qatar&rsquo;s economic development by offering a range of personal, business, government, international and investment services. We believe in empowering our employees, providing them with opportunities for growth and professional development.
 <br/>
 <br/>
 By Joining us, you&rsquo;ll be part of a workplace culture that fosters innovation, supports work-life balance, and encourages you to reach your full potential.
 <br/>
 <br/>
 Join us in shaping the future of banking!
 <br/>
 <br/>
 <strong>
  <strong>
   Job Responsibilities
   <br/>
   <br/>
  </strong>
 </strong>
 <strong>
  Litigation Support &amp; Case Management (Civil &amp; Criminal)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Receive and verify transferred case files (digital and physical) from LM/LO teams across Retail and Corporate Divisions.
  </li>
  <li>
   Maintain accurate safekeeping of originals under proper classifications and ensure complete digital archiving for all handed-over cases.
  </li>
  <li>
   Prepare physical litigation files (Physical Archiving) and update the RCS legal system; scan and archive documents in E‑Store and RCS.
  </li>
  <li>
   Update litigation databases daily with hearing outcomes, next hearing dates, actions required, and any documents received or submitted.
  </li>
  <li>
   Prepare report related to weekly hearing rolls and weekly defense memo to be submitted / cases for judgment.
  </li>
  <li>
   Flag new cases and unflag cancelled cases to maintain Credit Bureau compliance.
  </li>
  <li>
   Managing the Legal Report Data and maintaining an Accurate data.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Reporting, Dashboard Management &amp; Data Governance
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prepare monthly legal reports for the Head of Admin for Civil cases, including:
  </li>
  <li>
   New files received from business units
  </li>
  <li>
   New civil/criminal cases filed by CB
  </li>
  <li>
   New enforcement actions
  </li>
  <li>
   Cases filed against CB
  </li>
  <li>
   New appeals (Court of Appeal &amp; Cassation)
  </li>
  <li>
   Cancelled/closed cases
  </li>
  <li>
  </li>
  <li>
   Prepare monthly legal reports for the Head of Admin for Criminal report (New complaint/ judgment issued /New Appeal /New cassation/Enforcement)
  </li>
  <li>
   Prepare and maintain comprehensive monitoring reports for all ongoing and upcoming legal matters, ensuring timely escalation to the Chief Legal Officer. This includes tracking and reporting deadlines related to:
  </li>
  <li>
   New cases to be filed
  </li>
  <li>
   Defence memoranda to be submitted
  </li>
  <li>
   Expert report feedback and submission timelines
  </li>
  <li>
   Judgments requiring appeal
  </li>
  <li>
   Judgments requiring enforcement
  </li>
  <li>
   Judgments to be appealed before the Court of Cassation
  </li>
  <li>
   Manage and prepare the Management Reports and share it with Head of Admin and Paralegal Manager on Monthly basis.
  </li>
  <li>
   Reconcile monthly reports with the Legal Dashboard (Civil/Criminal) ensuring zero data gaps.
  </li>
  <li>
   Maintain a structured archive record with complete details (customer name, ID, case number, stages, base number).
  </li>
  <li>
   Assist in building and maintaining litigation &amp; Documentation performance KPIs and dashboards as guided by the Head of Admin.
  </li>
  <li>
   Ensure accuracy, completeness, and timely delivery of all reports, highlighting critical deadlines, risks, and required actions for executive visibility and decision‑making.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Legal Operations Support to Head of Admin
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  <br/>
 </strong>
 <ul>
  <li>
   Assist in the development, updating, and organization of SOPs, DOA, SLAs, and internal governance documents.
  </li>
  <li>
   Support the Head of Admin in preparing executive-level presentations for the Chief Legal Officer, Board of Directors, and Executive Committees.
  </li>
  <li>
   Assist the Head of Admin to Prepare overview litigation performance report for overall (cases against bank, Retail and corporate cases)
  </li>
  <li>
   Assist in gathering and organizing quarterly data for:
  </li>
  <li>
   External Audit
  </li>
  <li>
   Operational Risk submissions
  </li>
  <li>
   QCB reports
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  <li>
   Credit Risk updates on key legal exposures
  </li>
  <li>
  </li>
  <li>
   Support the implementation and maintenance of legal technology solutions, including:
  </li>
  <li>
   Dealing with External Vendor
  </li>
  <li>
   Preparing Business requirement document
  </li>
  <li>
   Conduction of UAT project
  </li>
  <li>
   Enhancing Litigation tracking tools
  </li>
  <li>
   Enhancing Digital archiving
  </li>
  <li>
   Participate in department-wide initiatives including Business Continuity Planning (BCP), crisis management readiness, and internal audit follow-ups.
  </li>
  <li>
   Play as Key person with IT project
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Administrative &amp; Financial Governance Support
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  <br/>
 </strong>
 <ul>
  <li>
   Prepare memos for Loan Operations for Legal Expenses paid by External Law firm or any third party.
  </li>
  <li>
   Act as first-level checker in reconciliation of legal suspense accounts and legal credit card expenses.
  </li>
  <li>
   Support the Head of Admin in reviewing legal memos and related financial documentation for accuracy and policy compliance.
  </li>
  <li>
   Manage administrative tasks such as stationery, office supplies, meeting coordination, and maintaining the CLO&rsquo;s agenda.
  </li>
  <li>
   Assist Legal team for any administrative request
  </li>
  <li>
   Performed other related duties or assignments as required by head of Admin
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Team Leadership &amp; Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist the Paralegal Manager and Head of Admin in managing and supervising the paralegal team to achieve department goals.
  </li>
  <li>
   Ensure all paralegal reports (weekly and monthly) are submitted on time and meet quality standards.
  </li>
  <li>
   Support project management activities assigned to the Legal team and ensured timely delivery of milestones.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compliance, Policies &amp; Quality Assurance
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ensure strict adherence with Legal DOA, SOPs, and all internal bank policies.
  </li>
  <li>
   Maintain audit‑ready documentation for all litigation and administrative activities.
  </li>
  <li>
   Ensure confidential handling of all legal material, following data protection and governance standards.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Process Improvement
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 </strong>
 <ul>
  <li>
   Suggesting automation or workflow upgrades to reduce manual workload in legal operations.
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   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications &amp; Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Law
  </li>
  <li>
   Minimum of 3 years of relevant professional experience in the legal field
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Why Commercial Bank
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Best Performing Bank in Qatar in The Banker&rsquo;s prestigious Top 1000 World Banks Rankings 2025.
  </li>
  <li>
   Best Digital Bank in the Middle East 2024 by World Finance and Best Mobile Banking App in the Middle East 2024 by Global Finance.
  </li>
  <li>
   An Innovation-Driven, Digital-First Environment where employees work with the latest tools and technologies to redefine banking
  </li>
  <li>
   Opportunities for Global Partnerships &amp; International Exposure, connecting employees with global networks and perspectives.
  </li>
  <li>
   A focus on Employee Well-being &amp; Work-Life Balance, ensuring a healthy and supportive environment for all team members
  </li>
  <li>
   Competitive Compensation &amp; Benefits that ensure our employees are rewarded for their dedication and performance
  </li>
  <li>
   A strong Commitment to Diversity, Equity &amp; Inclusion, fostering a culture that values every individual&rsquo;s unique perspective
   <br/>
   <br/>
  </li>
 </ul>
 At Commercial Bank, we don&rsquo;t just offer careers, We shape futures by pioneering
 <strong>
  digital transformation
 </strong>
 in Qatar&rsquo;s banking sector, blending
 <strong>
  digital-first
 </strong>
 approach to redefine banking through
 <strong>
  innovative
 </strong>
 solutions.
 <br/>
 <br/>
 <strong>
  Disclaimer
  <br/>
  <br/>
 </strong>
 We appreciate your interest in joining CB! Please note that only selected candidates will be contacted for further steps in the hiring process. This job posting is for informational purposes only, and CB reserves the right to modify, withdraw, or close it at any time without notice.
</div>


Senior Paralegal Officer

American Pool Enterprises Inc.

<p>Large commercial swimming pool company is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and technicians, assisting in daily office needs and managing our company&rsquo;s general administrative activities. Administrative Assistant responsibilities include answering the phone and all day to day duties in the office. The ideal candidate should have excellent oral and written communication skills and be able to organize their work and computer literate. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we&rsquo;d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.</p><p><b>Responsibilities</b></p><ul><li>Answer and direct phone calls</li><li>Excellent and Proficient Data Entry</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Submit and reconcile expense reports</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul><p><b>Skills</b></p><ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li><li>Spanish a plus but not a requirement</li></ul><p>Job Type: Full-time</p><p>Pay: $18.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Customer service: 1 year (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant

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