admin officer nafsa

Pakistan Single Window (PSW)

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Coordinate general office administration including workspace readiness, office supplies management, service requests, and routine facilities matters
 </li>
 <li>
 Support estate and facilities coordination including utilities monitoring, maintenance follow-ups, vendor liaison (security, janitorial, maintenance), and service tracking logs
 </li>
 <li>
 Maintain administrative registers including service contracts, maintenance records, facility documentation, and vendor service reports
 </li>
 <li>
 Assist in asset custody documentation and support periodic physical asset verification exercises as assigned
 </li>
 <li>
 Supervise and coordinate support staff (where assigned) to ensure workplace service standards and office discipline are maintained
 </li>
 <li>
 Coordinate meeting logistics, visitor management, and internal event arrangements as required
 </li>
 <li>
 Ensure proper filing, documentation control, and record retention for administrative approvals and service requests
 </li>
 <li>
 Monitor compliance with administrative SOPs and escalate service gaps or operational risks to the Assistant Director
 </li>
 <li>
 Support audit reviews by ensuring availability of complete and accurate administrative records
 </li>
 <li>
 Perform any other duties assigned by the Assistant Director or Deputy Director consistent with NAFSA's mandate.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Bachelor's (Minimum 16 years) in Business/Public Administration or related discipline.
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Minimum 2 years of relevant administration experience
 </li>
 <li>
 Strong coordination, documentation, and communication skills
 </li>
 </ul>
</div>

Admin Officer | NAFSA

Pakistan Single Window

<div>This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan&rsquo;s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA&rsquo;s foundational team, contributing to the development of systems, processes, and institutional capabilities.
Responsibilities:<ul><li>
Coordinate general office administration including workspace readiness, office supplies management, service requests, and routine facilities matters.</li><li>
Support estate and facilities coordination including utilities monitoring, maintenance follow-ups, vendor liaison (security, janitorial, maintenance), and service tracking logs.</li><li>
Maintain administrative registers including service contracts, maintenance records, facility documentation, and vendor service reports.</li><li>
Assist in asset custody documentation and support periodic physical asset verification exercises as assigned.</li><li>
Supervise and coordinate support staff (where assigned) to ensure workplace service standards and office discipline are maintained.</li><li>
Coordinate meeting logistics, visitor management, and internal event arrangements as required.</li><li>
Ensure proper filing, documentation control, and record retention for administrative approvals and service requests.</li><li>
Monitor compliance with administrative SOPs and escalate service gaps or operational risks to the Assistant Director.</li><li>
Support audit reviews by ensuring availability of complete and accurate administrative records.</li>
Perform any other duties assigned by the Assistant Director or Deputy Director consistent with NAFSA&rsquo;s mandate. 
<li>
 
</li></ul> 
 
Requirements 
 
Education:<ul><li>
Bachelor&rsquo;s (Minimum 16 years) in Business/Public Administration or related discipline.
</li></ul>Experience:<ul><li>
Minimum 2 years of relevant administration experience.</li><li>
Strong coordination, documentation, and communication skills.</li></ul></div>

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 The Director General is the chief executive of NAFSA appointed under the NAFSA Act, responsible for establishing and leading the Authority while overseeing smooth transition from legacy departments including Department of Plant Protection and Animal Quarantine Department. Reporting to the Board of Governors of NAFSA, the Director General is required to provide strategic direction and effective governance for optimal service delivery as per statutory mandate of NAFSA.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Timely establishment of NAFSA on modern lines with required systems, policies, SOPs, staffing to ensure effective service delivery as per assigned legal mandate under NAFSA Act 2026
 </li>
 <li>
 Oversee timely transition of assets, operations and systems from legacy departments including DPP and AQD with minimal risk of business disruption or non-compliances
 </li>
 <li>
 Provide strategic leadership and act as the chief executive officer of the Authority
 </li>
 <li>
 Serve as ex-officio member and secretary to the Board of Governors while providing support in implementation of Board's decisions
 </li>
 <li>
 Develop and execute NAFSA's strategic plan and annual work plans
 </li>
 <li>
 Performance reporting to the Board and Federal Government, setting-up KPIs and robust performance appraisal mechanism
 </li>
 <li>
 Establish an appropriate service structure and lead merit-based recruitment of key leadership and technical staff
 </li>
 <li>
 Oversee establishment of various formations of NAFSA with clear responsibilities and development of their operational processes to optimally deliver assigned functions
 </li>
 <li>
 Develop effective coordination and collaboration mechanism between different formations of NAFSA
 </li>
 <li>
 Ensure capacity building and workforce readiness for operations and support functions
 </li>
 <li>
 Development of needed corporate culture and mechanisms to attract and retain best in class human resource and ensure their optimal utilization
 </li>
 <li>
 Approve internal policies, SOPs, delegations and control frameworks consistent with the Act and Board directions
 </li>
 <li>
 Promote integrity, transparency and accountable decision-making
 </li>
 <li>
 Provide stewardship of the NAFSA Fund and budget processes, ensuring financial sustainability, and effective oversight of the Finance and corporate controls
 </li>
 <li>
 Ensure audit and accountability arrangements, including facilitation of internal and external audits including those by the Auditor General of Pakistan, ensure timely corrective actions and closure of observations
 </li>
 <li>
 Represent NAFSA in national and international forums; coordinate with federal and provincial governments, regulators, Customs and development partners to advance SPS compliances, food safety and trade facilitation objectives especially enhancing and sustaining Pakistan's market access for enhanced exports of agri-products
 </li>
 <li>
 Lead risk management and emergency response for SPS incidents (outbreaks, contamination, pest incursions), including crisis coordination and stakeholder communication
 </li>
 <li>
 Adoption of technology and digitalization to minimize human interface and discretion in day to day operations
 </li>
 <li>
 Effective management of various services providers and related service level agreements
 </li>
 <li>
 Delegate powers and functions to authorized officers as appropriate and ensure effective oversight of delegated authorities, consistent with the Act and prescribed conditions.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Master Degree (16 years of education) Management Sciences, Agronomy, Food Safety, Veterinary Sciences, Plant Protection, Public Health, Trade/Economics, or a related field from a reputable institution
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Minimum 15 years of relevant professional experience with at least 5 years in an executive leadership role in a regulator, autonomous body, large public sector organization or comparable institution
 </li>
 <li>
 Proven track record of leading institutional reforms, establishing organizations or large programs, and managing multi-disciplinary teams and geographically distributed operations
 </li>
 <li>
 Experience in public finance and governance, including budgeting, fund management, audit oversight and implementation of internal controls
 </li>
 <li>
 Demonstrated understanding of SPS systems and international standards (WTO SPS, Codex, WOAH, IPPC) and their application to import/export controls and domestic regulation
 </li>
 <li>
 Strong stakeholder engagement and diplomacy skills, including coordination with federal/provincial governments and engagement with private sector and international partners
 </li>
 <li>
 Excellent communication and decision-making abilities with high integrity, independence and resilience under pressure
 </li>
 <li>
 Experience driving digital transformation, data-driven management and integration with national systems is an advantage
 </li>
 </ul>
</div>

Director General | NAFSA

<div>This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan&rsquo;s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA&rsquo;s foundational team, contributing to the development of systems, processes, and institutional capabilities.
The Director General is the chief executive of NAFSA appointed under the NAFSA Act, responsible for establishing and leading the Authority while overseeing smooth transition from legacy departments including Department of Plant Protection and Animal Quarantine Department. Reporting to the Board of Governors of NAFSA, the Director General is required to provide strategic direction and effective governance for optimal service delivery as per statutory mandate of NAFSA.
Responsibilities:<ul><li>
Timely establishment of NAFSA on modern lines with required systems, policies, SOPs, staffing to ensure effective service delivery as per assigned legal mandate under NAFSA Act 2026.</li><li>
Oversee timely transition of assets, operations and systems from legacy departments including DPP and AQD with minimal risk of business disruption or non-compliances.</li><li>
Provide strategic leadership and act as the chief executive officer of the Authority.</li><li>
Serve as ex-officio member and secretary to the Board of Governors while providing support in implementation of Board&rsquo;s decisions.</li><li>
Develop and execute NAFSA&rsquo;s strategic plan and annual work plans.</li><li>
Performance reporting to the Board and Federal Government, setting-up KPIs and robust performance appraisal mechanism.</li><li>
Establish an appropriate service structure and lead merit-based recruitment of key leadership and technical staff.</li><li>
Oversee establishment of various formations of NAFSA with clear responsibilities and development of their operational processes to optimally deliver assigned functions</li><li>
Develop effective coordination and collaboration mechanism between different formations of NAFSA</li><li>
Ensure capacity building and workforce readiness for operations and support functions</li><li>
Development of needed corporate culture and mechanisms to attract and retain best in class human resource and ensure their optimal utilization</li><li>
Approve internal policies, SOPs, delegations and control frameworks consistent with the Act and Board directions.</li><li>
Promote integrity, transparency and accountable decision-making.</li><li>
Provide stewardship of the NAFSA Fund and budget processes, ensuring financial sustainability, and effective oversight of the Finance and corporate controls.</li><li>
Ensure audit and accountability arrangements, including facilitation of internal and external audits including those by the Auditor General of Pakistan, ensure timely corrective actions and closure of observations.</li><li>
Represent NAFSA in national and international forums; coordinate with federal and provincial governments, regulators, Customs and development partners to advance SPS compliances, food safety and trade facilitation objectives especially enhancing and sustaining Pakistan&rsquo;s market access for enhanced exports of agri-products.</li><li>
Lead risk management and emergency response for SPS incidents (outbreaks, contamination, pest incursions), including crisis coordination and stakeholder communication.</li><li>
Adoption of technology and digitalization to minimize human interface and discretion in day to day operations.</li><li>
Effective management of various services providers and related service level agreements.</li>
Delegate powers and functions to authorized officers as appropriate and ensure effective oversight of delegated authorities, consistent with the Act and prescribed conditions. 
<li>
</li></ul> 
 
Requirements 
 
Education:<ul><li>
Master Degree (16 years of education) Management Sciences, Agronomy, Food Safety, Veterinary Sciences, Plant Protection, Public Health, Trade/Economics, or a related field from a reputable institution.</li></ul>
Experience:<ul><li>
Minimum 15 years of relevant professional experience with at least 5 years in an executive leadership role in a regulator, autonomous body, large public sector organization or comparable institution.</li><li>
Proven track record of leading institutional reforms, establishing organizations or large programs, and managing multi-disciplinary teams and geographically distributed operations.</li><li>
Experience in public finance and governance, including budgeting, fund management, audit oversight and implementation of internal controls.</li><li>
Demonstrated understanding of SPS systems and international standards (WTO SPS, Codex, WOAH, IPPC) and their application to import/export controls and domestic regulation.</li><li>
Strong stakeholder engagement and diplomacy skills, including coordination with federal/provincial governments and engagement with private sector and international partners.</li><li>
Excellent communication and decision-making abilities with high integrity, independence and resilience under pressure.</li><li>
Experience driving digital transformation, data-driven management and integration with national systems is an advantage.</li></ul></div>

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 Reporting to the DDG CSW, Director Finance &amp; Procurement leads the establishment and operation of a transparent, efficient and compliant procurement and contract management function for NAFSA. The role ensures that procurement planning, tendering, evaluation support, contract award, and contract administration are conducted in accordance with applicable public procurement rules, NAFSA policies and integrity standards. The position also supports value-for-money outcomes through category planning, vendor management, timely procurements for critical regulatory operations, and strong record-keeping to support audits and governance oversight.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Establish and manage the procurement and contract management function for NAFSA, including SOPs, templates, checklists and controls aligned with applicable procurement rules and Board-approved policies
 </li>
 <li>
 Prepare annual/quarterly procurement plans aligned with approved budgets and work plans; monitor execution, lead times and risks, and propose corrective measures to meet operational timelines
 </li>
 <li>
 Lead end-to-end procurement processes: review requisitions, support specification/ToR development, determine procurement method, prepare bidding documents, publish solicitations, and coordinate bid receipt and opening
 </li>
 <li>
 Coordinate and support evaluation committees (technical and financial evaluations); ensure process transparency, documentation completeness, conflict-of-interest controls and approvals as per delegations
 </li>
 <li>
 Manage contract award and administration, including issuance of purchase orders/contracts, performance securities, deliverables tracking, amendments/variations, and contract close-out in coordination with Finance and Legal
 </li>
 <li>
 Develop and maintain a supplier database, panels/framework arrangements (where approved), and vendor performance evaluation mechanisms; manage vendor communications and dispute resolution with Legal support
 </li>
 <li>
 Ensure compliance with procurement record-keeping requirements (tender files, evaluation reports, approvals and contract documents) and maintain audit-ready procurement registers and dashboards
 </li>
 <li>
 Support procurement reporting to management/Board committees as required, including procurement KPIs (cycle time, compliance, competition levels, savings/value-for-money indicators) and exception reporting
 </li>
 <li>
 Implement and promote digital procurement workflows and e-procurement tools (as adopted by NAFSA), ensuring secure approvals, audit trails and integration with finance/ERP systems
 </li>
 <li>
 Support disposal of obsolete/unserviceable assets in coordination with Admin and Finance through transparent disposal/auction processes as per rules and approved procedures
 </li>
 <li>
 Identify procurement and contract risks; recommend mitigation controls and contribute to ERM and internal control strengthening, including responses to audit observations and corrective action tracking
 </li>
 <li>
 Lead and develop procurement staff; conduct trainings on procurement rules, ethics, evaluation processes and contract management to strengthen institutional capacity.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Master's degree (16 years of education) in Business Administration, Finance, Supply Chain/Procurement, Engineering, Law or a related discipline from a recognized university (Bachelor's degree with strong relevant experience may be considered)
 </li>
 <li>
 Professional procurement/contract management certification (e.g., CIPS, CPP, CPSM or equivalent) is an advantage.
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Minimum 12 years of relevant procurement and contract management experience, including at least 5 years in a supervisory/managerial role; experience with public sector/autonomous bodies or donor-funded procurement is preferred
 </li>
 <li>
 Demonstrated hands-on experience conducting competitive procurements (goods, works and services) under applicable public procurement rules, including preparation of bidding documents and evaluation support
 </li>
 <li>
 Experience in contract administration and vendor performance management, including handling variations, deliverables tracking and coordination of payments with Finance
 </li>
 <li>
 Strong understanding of integrity safeguards (conflict of interest, confidentiality, transparency) and ability to ensure robust documentation for audit and governance review
 </li>
 <li>
 Experience implementing digital procurement tools/e-procurement workflows and using data for procurement dashboards and performance reporting
 </li>
 <li>
 Strong negotiation, analytical and communication skills; ability to advise technical teams on procurement strategies and ensure value-for-money outcomes
 </li>
 <li>
 High integrity, impartiality and resilience; ability to handle tight timelines, multiple procurements and sensitive stakeholder environments.
 </li>
 </ul>
</div>

Director Finance & Procurement | NAFSA

<div>This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan&rsquo;s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA&rsquo;s foundational team, contributing to the development of systems, processes, and institutional capabilities.
Responsibilities:<ul><li>
Manage plant export compliance operations, ensuring consignments meet importing-country phytosanitary requirements prior to certification.</li><li>
Supervise export inspection, sampling, and verification processes, including compliance with export SOPs and importing-country protocols.</li><li>
Coordinate with exporters, treatment providers, and relevant stakeholders to ensure compliances with related SPS and adherence with respective market access requirements</li><li>
Ensure implementation and verification of required phytosanitary treatments and approved measures for exports.</li><li>
Maintain export compliance records including certifications, rejections, interceptions, suspensions, and reinstatements.</li><li>
Coordinate with IPPC Contact Point/MAIC on export compliance issues, including responses to interceptions and verification requests from importing countries.</li><li>
Support verification missions and audits conducted by importing countries and prepare evidence and reports.</li><li>
Prepare periodic export compliance and performance reports for management review.</li>
Perform any other responsibilities assigned by the reporting officer in support of NAFSA&rsquo;s mandate. 
<li>
 
 
</li></ul> 
 
Requirements 
 
Education:<ul><li>
M.Sc. (Hons.) / MPhil (minimum eighteen years of education) in Agriculture with specialisation in Entomology, Plant Protection, Plant Pathology, Weed Science or related field.
</li></ul>Experience:<ul><li>
Minimum 8 years of relevant experience in plant quarantine, phytosanitary certification, export compliance, or SPS operations.</li><li>
Strong knowledge of phytosanitary certification requirements, ISPMs, and importing-country compliance frameworks.</li><li>
Experience coordinating with exporters and border agencies and handling non-compliance cases.</li><li>
Strong documentation and reporting skills.</li></ul></div>

Deputy Director (ITC Plant Exports) | NAFSA

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 The Personal Secretary provides confidential secretarial and administrative support to the Director General, ensuring effective scheduling, documentation management and coordination for meetings, travel and official correspondence.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Manage the DG's calendar, schedule meetings, and coordinate appointments with internal and external stakeholders
 </li>
 <li>
 Prepare meeting files, maintain records, take notes/minutes when required, and ensure timely circulation of meeting outputs
 </li>
 <li>
 Handle confidential correspondence, emails and files; maintain an organized filing and document retrieval system
 </li>
 <li>
 Coordinate travel arrangements, logistics, and protocol-related requirements for DG's official engagements
 </li>
 <li>
 Manage incoming and outgoing communications, ensuring timely drafting, formatting, dispatch and follow-up as directed
 </li>
 <li>
 Maintain office routines, track pending tasks, and support the DG Office in day-to-day administrative requirements
 </li>
 <li>
 Support coordination with the BoG Secretariat for meeting scheduling and documentation when required
 </li>
 <li>
 Perform other duties assigned by the DG/Staff Officer to support smooth functioning of the DG Office.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Bachelor's degree (minimum fourteen years of education) in Business Administration, Public Administration, IT/Office Management or a related discipline
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Minimum 2 years of relevant secretarial/administrative experience, preferably supporting senior leadership in public sector or regulatory organizations, development sector and well reputed multi-national corporations
 </li>
 <li>
 Strong command over office productivity tools (MS Word, Excel, PowerPoint), email and document management
 </li>
 <li>
 Excellent drafting, formatting, and record-keeping skills with high confidentiality and professionalism.
 </li>
 </ul>
</div>

Personal Secretary (DG Office) | NAFSA

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81 admin officer nafsa jobs In Islamabad

Admin Officer | NAFSA

Admin Officer | NAFSA

Director General | NAFSA

Director General | NAFSA

Director Finance & Procurement | NAFSA

Deputy Director (ITC Plant Exports) | NAFSA

Personal Secretary (DG Office) | NAFSA