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admin officer nafsa

Pakistan Single Window (PSW)

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Coordinate general office administration including workspace readiness, office supplies management, service requests, and routine facilities matters
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 Support estate and facilities coordination including utilities monitoring, maintenance follow-ups, vendor liaison (security, janitorial, maintenance), and service tracking logs
 </li>
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 Maintain administrative registers including service contracts, maintenance records, facility documentation, and vendor service reports
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 Assist in asset custody documentation and support periodic physical asset verification exercises as assigned
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 Supervise and coordinate support staff (where assigned) to ensure workplace service standards and office discipline are maintained
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 Coordinate meeting logistics, visitor management, and internal event arrangements as required
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 Ensure proper filing, documentation control, and record retention for administrative approvals and service requests
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 Monitor compliance with administrative SOPs and escalate service gaps or operational risks to the Assistant Director
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 Support audit reviews by ensuring availability of complete and accurate administrative records
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 Perform any other duties assigned by the Assistant Director or Deputy Director consistent with NAFSA's mandate.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Bachelor's (Minimum 16 years) in Business/Public Administration or related discipline.
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Minimum 2 years of relevant administration experience
 </li>
 <li>
 Strong coordination, documentation, and communication skills
 </li>
 </ul>
</div>

Admin Officer | NAFSA

Pakistan Single Window

<div>This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan&rsquo;s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA&rsquo;s foundational team, contributing to the development of systems, processes, and institutional capabilities. 
 
Responsibilities: 
<ul><li>
Conduct phytosanitary inspection of plants, plant products, and regulated articles at points of entry/exit in accordance with notified laws and SOPs.</li><li>
Collect official samples (plants, plant products, pests, and related material) for diagnostic analysis, ensuring prescribed procedures, chain of custody, and documentation.</li><li>
Inspect export consignments to verify compliance with importing-country phytosanitary requirements and consignment eligibility prior to certification.</li><li>
Supervise and verify phytosanitary treatments (fumigation, heat, cold, and other approved measures) and confirm treatment parameters and safety compliance.</li><li>
Inspect and monitor approved facilities and service providers (packhouses, warehouses, treatment facilities, quarantine stations, yards, conveyances) for compliance.</li><li>
Implement prescribed phytosanitary measures on non-compliant consignments (detention, treatment, re-export, destruction) as authorized.</li><li>
Detect, record, and report pest interceptions, non-compliance, suspected fraud, or biosecurity risks and prepare official inspection/treatment reports.</li><li>
Coordinate with Customs and other border agencies during inspection and clearance processes.</li><li>
Perform any other responsibilities assigned by the reporting officer in support of NAFSA&rsquo;s mandate.</li></ul> 

Requirements 
Education<ul><li>
B.Sc. (Hons.) (Minimum sixteen years of education) in Agriculture with specialization in Entomology, Plant Protection, Plant Pathology, Weed Science or related field.</li></ul>
Experience:<ul><li>
Minimum 2 years of relevant experience in plant quarantine, plant protection, inspection, or related field operations (fresh candidates with strong practical exposure may be considered).</li><li>
Knowledge of sampling, inspection procedures, and basic phytosanitary requirements.</li><li>
Ability to work in field/shift environments and maintain high integrity.</li><li>
Basic computer skills for record entry and reporting. 
 
For contact, kindly reach out to hr.support@psw.gov.pk.</li></ul></div>

Inspector ITC Plants - Islamabad | NAFSA

Rexen Consultancy

Job Title: Admin / Data Entry OfficerJob Location: G8 Markaz IslamabadCorporate Head Quarter: EnglandJob Type &amp; Timings: 12pm-9pm (Summer) / 1pm-10pm (Winters) - Full Time Office BasedExperience Level: Fresh to 1 year of experience in full time office-based positionJob Summary:We are seeking a detail-oriented and organized Admin/Data Entry Officer to support daily administrative operations and ensure accurate data management. The ideal candidate should have strong Excel skills, and the ability to handle multiple tasks efficiently.Key Responsibilities:&middot; Enter, update, and maintain data in company databases and systems&middot; Verify accuracy of information and correct any discrepancies&middot; Organize and maintain files (digital and physical records)&middot; Assist in preparing reports, spreadsheets, and documents&middot; Handle routine administrative tasks such as emails, filing, and scheduling&middot; Maintain confidentiality of sensitive information&middot; Coordinate with other departments to collect and manage data&middot; Perform general office support duties as assignedRequirements:&middot; Proven experience as a Data Entry Operator, Admin Assistant, or similar role&middot; Proficiency in Microsoft Office (Word, Excel, Outlook)&middot; Fast typing skills with high accuracy&middot; Strong attention to detail and organizational skills&middot; Basic understanding of office equipment (printers, scanners, etc.)&middot; Good communication skills (written and verbal)&middot; Ability to work independently and meet deadlinesEducation &amp; Experience:&middot; Minimum: Intermediate / Bachelor&rsquo;s degree preferred&middot; Fresh to 1 year of experienceSkills:&middot; Time management and multitasking&middot; Data management and record-keeping&middot; Proficiency in Microsoft Excel (formulas, data entry, basic reporting)&middot; Good communication and organizational skillsJob Type: Full-timeApplication Question(s):<ul><li>Are you currently living in Islamabad / Rawalpindi?</li></ul>Work Location: In person

Data Entry Officer

The Hunar Foundation

Job Description:The Hunar Foundation (THF) invites applications for the position of Admin &amp; Accounts Officer for its institute in Rawat, Islamabad. The incumbent will be responsible for managing administrative and financial operations while ensuring compliance with organizational policies and procedures.The role includes:<ul><li>Oversee day-to-day administrative operations, including facilities, assets, and logistics management</li><li>Ensure implementation of safety, security, and maintenance protocols at the institute</li><li>Coordinate local procurement activities in line with organizational policies</li><li>Manage daily financial transactions, including petty cash handling</li><li>Process payments, fees &amp; invoices, in a timely manner</li><li>Assist in preparation and submission of monthly financial reports</li><li>Support audits and ensure compliance with financial policies</li><li>Coordinate with Central Administration and Finance teams for reporting and fund management</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, Finance, or a related field</li><li>Minimum 2 years of relevant experience in administration and/or accounts</li><li>Basic understanding of financial processes, reporting, and record-keeping</li><li>Familiarity with procurement and administrative operations</li><li>Proficiency in Microsoft Office (especially Excel)</li><li>Good communication and organizational skills</li></ul>Key Skills:<ul><li>Administrative coordination</li><li>Financial record-keeping &amp; reporting</li><li>Procurement and vendor management</li><li>Documentation and compliance</li><li>Time management and multitasking</li><li>Communication and coordination</li></ul>How to Apply: Send your CV to careers@hunarfoundation.org with the subject line &ldquo;Admin &amp; Accounts Officer &ndash; Rawat&rdquo;Location: Rawat, Islamabad Job Type: Full-time contractual roleJob Types: Full-time, Contract Work Location: In personJob Type: Full-timeWork Location: In person

Admin & Accounts Officer

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Support end-to-end procurement processes (annual procurement planning, requisition validation, solicitation, bid/quote receipt, evaluation coordination, award processing, and contracting) in accordance with applicable procurement rules, delegated authorities, and NAFSA SOPs
 </li>
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 Prepare and maintain procurement plans and trackers, including timelines, sourcing approach (RFQ/RFP/competitive bidding), estimated costs, and linkage with approved budgets and user department requirements
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 Draft and process procurement documentation including bidding documents, RFQs/RFPs, terms of reference/specifications templates, bid opening documentation, comparative statements, evaluation reports, and award recommendation notes for approvals
 </li>
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 Ensure procurement activities are transparent, time-bound, and fully documented with complete audit trails (approvals, communications, bids/quotations, evaluation sheets, minutes, conflict-of-interest declarations where applicable)
 </li>
 <li>
 Coordinate with user departments to finalize technical specifications/SOWs, evaluation criteria, delivery timelines, and acceptance requirements; ensure clarifications are documented and shared consistently with bidders
 </li>
 <li>
 Support contract administration and vendor onboarding including issuance of POs/contracts, delivery/installation coordination, inspection/acceptance documentation, and handover/close-out records
 </li>
 <li>
 Maintain procurement records and vendor files (performance history, compliance documents, dispute/penalty records where applicable) and support vendor performance monitoring against contractual deliverables and SLAs
 </li>
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 Support procurement reporting and analytics including cycle times, savings/valuefor-money indicators, pending procurements, contract status, and compliance reporting for management review and audit requirements
 </li>
 <li>
 Coordinate resolution of procurement-related issues (delays, non-compliance, quality concerns) through documented correspondence and escalation to the relevant approving authorities
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Bachelor's (Minimum sixteen years) in Business Administration, Supply Chain, Finance, Engineering, or related discipline.
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Minimum 4 years overall experience, at least 4 years relevant procurement experience (public sector procurement experience preferred)
 </li>
 <li>
 Knowledge of procurement rules, tendering processes, and contract documentation
 </li>
 <li>
 Strong documentation, coordination, and integrity
 </li>
 </ul>
</div>

Assistant Director (Procurement) | NAFSA

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Support end-to-end employee lifecycle administration including maintenance of employee master data, service records, leave and attendance monitoring, contract documentation, payroll inputs (as applicable), and separation processes
 </li>
 <li>
 Ensure personnel files and HR documentation are complete, accurate, and maintained in structured physical and digital repositories with proper version control and confidentiality safeguards
 </li>
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 Coordinate HR service delivery processes and monitor adherence to defined turnaround timelines; escalate delays or non-compliance issues to the Deputy Director
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 Administer performance management processes including tracking goal-setting, mid-year reviews, annual appraisals, calibration documentation, and performance improvement plans (PIPs)
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 Monitor completion compliance of performance cycles and prepare status reports for review by senior HR leadership
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 Support confirmation and promotion workflows by ensuring documentation completeness and alignment with performance records and approval protocols
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 Assist in implementation of HR policies and SOPs and provide guidance to line managers on routine HR operational queries
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 Coordinate disciplinary and grievance documentation, ensuring due process, confidentiality, and proper record maintenance under supervision
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 Administer HRIS data entry, validation, and periodic reconciliation to ensure data accuracy, access control compliance, and system integrity
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 Prepare periodic HR dashboards and reports including attendance trends, attrition summaries, confirmation status, and performance cycle tracking
 </li>
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 Support internal and external audit requirements by ensuring timely retrieval of HR records and accurate reporting
 </li>
 <li>
 Assist in identifying operational process improvement opportunities and support implementation of HR workflow enhancements
 </li>
 <li>
 Support HR digitalization initiatives and system enhancements in coordination with ICT as assigned
 </li>
 <li>
 Perform any other duties assigned by the Deputy Director or Director HR &amp; Administration
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Bachelor's/Master's degree in HRM, Business/Public Administration, Management Sciences, or related discipline (HEC-recognized)
 </li>
 <li>
 Professional HR certification (e.g., SHRM-CP/CIPD) will be considered an advantage
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Overall experience of 4 years with minimum 4 years of relevant HR operations experience
 </li>
 <li>
 Demonstrated experience in employee lifecycle administration, performance management coordination, HR documentation discipline, and HRIS data handling
 </li>
 <li>
 Experience in a regulatory, autonomous body, SOE, or governance-driven environment will be preferred.
 </li>
 </ul>
</div>

Assistant Director (Admin, HR Operations & Performance Management) | NAFSA

Jantrah Tech Private Limited

Jantrah Tech is looking for a responsible, confident, and detail-oriented Data Entry &amp; Admin Officer to support daily administrative operations and handle client coordination, including calls related to dental software solutions.Job Responsibilities<ul><li>Perform accurate data entry and maintain records, reports, and databases</li><li>Generate, update, and manage client data through online platforms</li><li>Make and receive calls related to dental software products including basic introductions and follow-ups</li><li>Assist with administrative tasks, coordination, and office documentation</li><li>Support internal teams with day-to-day administrative activities</li></ul>Requirements<ul><li>Good communication and interpersonal skills</li><li>Basic computer knowledge (MS Word, Excel, email handling)</li><li>Previous experience in data entry or administrative roles will be an advantage</li><li>Ability to work responsibly, professionally, and with attention to detail</li></ul>Compensation<ul><li>Salary plus commission (based on successful leads or conversions if applicable)</li></ul>Job Details<ul><li>Work Mode: Onsite</li><li>Working Hours: 10:00 AM &ndash; 7:00 PM</li><li>Location: 2nd Floor, Sunrise Plaza, Ghouri Town Phase 5, Islamabad</li><li>Monday-saturday</li></ul>How to ApplySend your resume at hr@jantrah.com or WhatsApp at 0300 5268724Pay: From Rs35,000.00 per monthWork Location: In person

Data Entry & Admin Officer

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