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admin receptionist

Flow O2 Fitness

Job Title: Female Fitness Center Receptionist Location: Al Barsha South, Arjan, Dubai Language: English (Good communication skills required)Job Description: We are looking for a friendly, organized, and customer-focused female receptionist to join our fitness center in Arjan, Dubai. As the first person our clients meet, you will help create a warm, professional, and welcoming experience.The ideal candidate can manage time well, handle multiple tasks, and is comfortable using Microsoft Office. Experience with WhatsApp communication, basic math or finance, social media, and simple design tools like Canva is an advantage. Applicants living near Arjan are highly encouraged to apply.Responsibilities:Front Desk Duties:<ul><li>Greet clients and visitors in a polite and professional manner</li><li>Answer and transfer phone calls properly</li><li>Reply to WhatsApp messages clearly and on time</li><li>Keep the reception area clean, tidy, and organized</li></ul>Customer Service:<ul><li>Assist clients with questions and provide correct information</li><li>Handle concerns calmly and professionally</li><li>Maintain a friendly and positive environment</li></ul>Administrative Tasks:<ul><li>Use Microsoft Word and Excel for basic documents</li><li>Manage bookings, schedules, and daily calendars</li><li>Handle mail, deliveries, and simple office tasks</li></ul>Communication &amp; Social Media:<ul><li>Communicate clearly with team members and management</li><li>Help with basic social media posting and replies</li><li>Use Canva or similar tools to create simple flyers, schedules, or announcements</li></ul>Basic Cleaning:<ul><li>Keep the reception area neat throughout the day</li><li>Organize supplies and inform management when stock is low</li></ul>Requirements:Education &amp; Experience:<ul><li>Bachelor&rsquo;s degree or equivalent</li><li>At least 2 years of experience as a receptionist or in customer service</li></ul>Skills:<ul><li>Good knowledge of Microsoft Word and Excel</li><li>Basic math or finance skills (petty cash, simple reports)</li><li>Familiar with Instagram and Facebook</li><li>Able to create simple designs using Canva or similar tools</li><li>Good spoken and written English</li><li>Strong organization, time management, and attention to detail</li><li>Sales skills, including engaging clients and promoting services</li></ul>Personal Qualities:<ul><li>Friendly, professional, and customer-focused</li><li>Well-presented and neat at all times</li><li>Reliable, focused, and able to multitask</li><li>Preferably living in or near Arjan, Dubai</li></ul>Job Type: Full-time Salary: AED 3,500 per monthTo Apply: Female applicants onlyJob Type: Full-timePay: From AED3,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Front office or customer service : 2 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Female admin/receptionist

NHD Real Estate

We are seeking a proactive and organized Admin + Receptionist with real estate experience to join our team. The ideal candidate will be responsible for handling daily administrative tasks and providing exceptional front-desk service. They will support the real estate team by managing office operations, assisting with property documentation, and maintaining a professional environment for both clients and staff.Key Responsibilities: Reception Duties:<ul><li>Greet clients and visitors in a friendly and professional manner.</li><li>Answer and direct incoming calls, emails, and inquiries related to real estate properties and services.</li><li>Manage meeting room schedules and client appointments.</li></ul>Administrative Support:<ul><li>Assist the real estate team with day-to-day administrative tasks such as preparing documents, filing, and data entry.</li><li>Process real estate contracts, forms, and agreements with accuracy.</li><li>Ensure that property listings and related paperwork are updated and organized.</li></ul>Customer Service:<ul><li>Provide general information about available properties and real estate services to potential clients.</li><li>Assist clients with queries and offer administrative support throughout the property transaction process.</li><li>Maintain positive relationships with clients and handle their requests promptly.</li></ul>Office Management:<ul><li>Manage office supplies and ensure that all office equipment is functioning properly.</li><li>Coordinate with maintenance and IT support when necessary.</li><li>Organize and maintain office files, ensuring they are accessible and up to date.</li></ul>Coordination with Agents:<ul><li>Assist real estate agents by coordinating property viewings, client meetings, and supporting with follow-ups.</li><li>Support agents with marketing activities like preparing brochures, posting on property portals, and managing online listings.</li></ul>Data Management:<ul><li>Maintain and update the company CRM with accurate client information and property details.</li><li>Assist in preparing reports and presentations for management and agents.</li></ul>Requirements: Experience:<ul><li>Minimum 1-2 years of experience as an admin or receptionist, preferably in the real estate sector.</li></ul>Skills:<ul><li>Excellent communication and customer service skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint) and CRM systems.</li><li>Strong organizational skills with attention to detail.</li><li>Ability to multitask and prioritize tasks in a fast-paced environment.</li></ul>Knowledge:<ul><li>Understanding of real estate processes, documentation, and terminology.</li><li>Familiarity with property listing platforms and marketing support is a plus.</li></ul>Language:<ul><li>Fluent in English (Arabic or additional languages is a plus).</li></ul>Benefits:<ul><li>Competitive Salary</li><li>Professional Development Opportunities</li><li>Friendly and Collaborative Work Environment</li><li>Career Growth within the Company</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Receptionist/Admin

Climax Marine Services LLC

Location: Umm Ramool, Dubai, UAEWe are looking for an Sales/Receptionist/Admin Assistant to join our marine products company in Dubai.Freshers are welcome!If you are willing to learn, hardworking, and have a positive attitude, we would like to hear from you.Responsibilities:<ul><li>Reply to customer inquiries by phone, email, and WhatsApp</li><li>Prepare quotations, invoices, and sales orders</li><li>Follow up with customers and suppliers</li><li>Assist with office administration and filing</li><li>Update records and reports</li><li>Support daily sales activities</li></ul>Requirements:<ul><li>Basic computer skills (Excel, Word, Email)</li><li>Good English communication skills</li><li>Willing to learn and grow</li><li>Responsible and organized</li><li>Own Visa holders preferred</li></ul>What We Offer:<ul><li>Training provided</li><li>Friendly working environment</li><li>Career growth opportunities</li><li>Opportunity to learn the marine industry</li></ul>To apply, send your CV to: climaxmarinehr@gmail.comSubject: Sales/Receptionist/Admin AssistantPay: AED2,500.00 per monthWork Location: In person

SALES/RECEPTIONIST/ADMIN ASSISTANT

Modular Design Engineering Consultants

We are an engineering company in Dubai and we are urgently looking for a female receptionist cum secretary.Duties:<ul><li>Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.</li><li>Prepare letters ( correspondence , submittal and covering letters ) &amp; minutes of meetings .</li><li>Filing and archiving documents(document control).</li><li>Answer (screening ) phone calls, receiving visitors, schedule meetings, send invoices, and follow up payments with clients.</li><li>Must be smart and Flexible, with the ability to work under pressure.</li><li>Ability to communicate effectively and politely with staff, clients and visitors.</li><li>Assist the Admin and Accounts department.</li><li>Organize &amp; arrange papers in the manager's office.</li><li>Basic office accounts.</li><li>Basic computer operations including MS office - (Word, Excel ) is a must</li><li>Preferably a female who can speak Tagalog &amp; Fluent in English.</li><li>Can join immediately.</li></ul>Salary will be discussed during the Interview.Job Type: Full-timePay: From AED2,500.00 per monthExperience:<ul><li>Secretary and receptionist: 1 year (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Secretary/Receptionist

Mazrui International

<div>
 
 
 Please note that this is Part-Time job ONLY for Emiratis
 
 
 
 
 
 
 
 Students currently study can also apply. Freshers will also be considered.
 
 
 
 
 
 
 
 Location :-
 
 Dubai Investment Park (DIP)
 
 
 
 
 
 
 Brief about company :-
 
 
 MetroMed
 
 (Part of
 
 Mazrui International
 
 ) is a pioneer among
 
 healthcare distributors,
 
 known for its professional excellence and reputation as one of the region&rsquo;s medicare marketing partners of choice.
 
 MetroMed
 
 supplies
 
 pharmaceutical products,
 
 
 medical devices and equipment
 
 , consumer healthcare, and veterinary products to pharmacies, government and private hospitals, supermarkets, and veterinary clinics.
 
 Mazrui International
 
 is a diversified holding group with multiple businesses across different industries such as Financial Investments, Oil &amp; Gas, Real Estate, Trading, Retail, Transportation, Logistics, Hospitality, Education etc.
 
 
 
 
 
 
 Websites :-
 
 
 
 https://www.metromed.me/
 
 
 https://www.mazruiinternational.ae/ (Main Holding Group)
 
 
 
 
 
 
 Job Title :-
 
 Admin Support Officer
 
 (Part-Time)
 
 
 
 
 
 
 
 Job Purpose :-
 
 The role combines general admin tasks, data entry, basic reporting, inventory tracking, and coordination with facilities teams, supporting HR team with various admin activities to ensure smooth daily business unit operations.
 
 
 
 
 
 
 Key role and responsibilities :-
 
 
 <ul>
 <li>
 Perform general office administration tasks including filing, scanning, printing, and organizing documents.
 </li>
 <li>
 Handle incoming and outgoing mail, courier dispatch, and record maintenance.
 </li>
 <li>
 Accurately enter and update data in spreadsheets, internal systems, and databases.
 </li>
 <li>
 Prepare basic reports and ad hoc summaries as requested by management.
 </li>
 <li>
 Maintain and track office supplies inventory; raise requests and coordinate with vendors for procurement.
 </li>
 <li>
 Keep stock movement records and update inventory logs regularly.
 </li>
 <li>
 Monitor usage of stationery and pantry items, ensuring timely replenishment.
 </li>
 <li>
 Coordinate with building management, housekeeping, and service providers for office maintenance and cleanliness.
 </li>
 <li>
 Log and follow up on facility-related issues (AC, plumbing, electrical, etc.) to ensure timely resolution.
 </li>
 <li>
 Support expense tracking and assist with documenting office-related purchases and invoices.
 </li>
 <li>
 Assist in organizing small internal events or meetings by arranging logistics and required supplies.
 </li>
 <li>
 Liaise with PRO for various business needs related to trade licenses etc.
 </li>
 <li>
 Coordinate office equipment/stationery needs of new hires and existing staff members and place orders for stationery with suppliers.
 </li>
 <li>
 Follow up on expenditure claim queries of suppliers.
 </li>
 <li>
 Coordinate timely renewal of trade licenses and tenancy renewals.
 </li>
 <li>
 Maintain and manage service provider contracts, and utility bills, prepare summary for submission to Finance for payments.
 </li>
 <li>
 Maintain and manage Supplier's contract, and MOE registration for Exclusive contracts,
 </li>
 <li>
 Maintain/Manage administrative records/files - Car lease documents/ Tenancy Contracts/AMC about building maintenance.
 </li>
 <li>
 Coordinate ordering and storage of office furniture and fixtures and ensuring appropriate payments.
 </li>
 <li>
 Organizing/Assisting in events/activities for celebrations and staff welfare.
 </li>
 <li>
 To effectively carry out all the Receptionist duties in the absence of the Receptionist.
 </li>
 <li>
 Support any other ad hoc tasks assigned from time to time.
 </li>
 </ul>
 
 
 
 
 
 Experience :- Students currently study can also apply. Freshers will also be considered.
 
 
 
 
 
 
 
 Education :-
 
 High School or Diploma or Bachelor
 
</div>

(Part-Time) Admin Support Officer (UAE National) (Emiratisation)

Vivandi

Job Summary: We are seeking a well-organized and proactive receptionist cum admin assistant who is fluent in Arabic and English to support day-to-day office operations. The ideal candidate will be responsible for front desk management, administrative support, coordination tasks, and effective follow-up across departments.Key Responsibilities:<ul><li>Manage front desk operations, including greeting visitors and handling incoming calls in a professional manner</li><li>Handle day-to-day administrative and office management tasks</li><li>Maintain office filing systems (physical and digital) ensuring proper documentation and record keeping</li><li>Coordinate with internal departments for smooth workflow and task completion</li><li>Follow up on pending tasks, approvals, and external communications</li><li>Assist in scheduling meetings, managing calendars, and preparing basic reports</li><li>Handle incoming and outgoing correspondence (emails, letters, courier, etc.)</li><li>Support procurement of office supplies and coordinate with vendors when required</li><li>Ensure a professional and organized office environment at all times</li></ul>Requirements:<ul><li>Fluent in Arabic and English (mandatory)</li><li>Proven experience in receptionist or administrative roles</li><li>Strong organizational and coordination skills</li><li>Good communication and interpersonal abilities</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work in a fast-paced environment</li><li>Immediate availability will be preferred</li></ul>Pay: AED3,500.00 - AED4,000.00 per hourWork Location: In person

Receptionist cum Admin Assistant (Arabic Speaking)

CBRE Excellerate

<div><div>ABOUT THE ROLE 
CBRE Excellerate is a leading global provider of integrated facilities and corporate real estate management, we are recruiting for an Arabic speaking receptionist to join our team and deliver the Soft Facilities Management services located on the client account.</div><div>
The position is responsible for making a world class first impression of the organisation, upholding the client values and carefully stewarding customers through moments that matter. Exceptional work and strong problem-solving skills are crucial to the role. Our team are beholders to a series of service standards that reflect core behaviors that should be embodied in every interaction made. 
 
KEY RESPONSIBILITIES 
<ul><li>Manage the Visitor Management system, ensuring all guests receive a memorable and professional welcome, with all badges prepared in advance of arrival for a seamless user experience for the building</li><li>Welcome all internal colleagues in a courteous and professional manner</li><li>Maintain complete ownership of the reception area and its surrounding areas by collaborating with all colleagues and service partners to ensure it reflects a positive image of the company</li><li>Assist with issuing and delivery of lost and forgotten passes when applicable</li><li>Use the technology platform to ensure all loaned items are scanned in and out within agreed timelines</li><li>Actively and positively engage with colleagues, clients and other stakeholders to ensure a seamless service experience and coordination across departments</li><li>Provide general administrative support to various departments, including photocopying, filing, and data entry</li><li>Ensure that all matters that may impact the smooth running of the building and facilities are immediately reported and collaborate with the relevant stakeholders to ensure timely closure of tickets and jobs</li><li>Provide support to the admin team by posting and assigning workplace tickets on the Helpdesk system</li><li>Assist the Admin team in the management of the Desk Booking system</li><li>Build and maintain strong working relationships with the Security Team, ensuring that the building is secure at all times</li><li>Report health and safety hazards and take proactive action to resolve the risk where appropriate</li><li>Provide information in relation to local transport links and service statuses so guests are provided with up-to-date information for their onward journeys</li><li>Hold general knowledge of local amenities and directions</li><li>Be familiarised with the Workplace Coordinator roles to provide cover as and when required</li><li>Must be operationally hands on to assist wider team during peak periods and work flexible hours from time to time</li><li>Perform other duties as assigned
</li></ul> 
COMMUNICATION SKILLS<ul><li>Ability to comprehend and interpret instructions, short correspondence, and memos, and ask clarifying questions to ensure understanding</li><li>Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor/manager</li></ul> 
EXPERIENCE / SKILLS REQUIRED<ul><li>Proven experience as a receptionist or in a similar role, preferably in a hotel / service industry / corporate environment</li><li>Must demonstrate a strong sense of customer focus, and promote a sense of team spirit and good morale</li><li>Excellent communication and interpersonal skills, with a professional manner</li><li>Strong organisational skills and attention to detail</li><li>Ability to multitask and prioritise tasks effectively in a fast-paced environment</li><li>Positive attitude, with a willingness to learn and adapt to new challenges</li><li>Ability to maintain confidentiality and handle sensitive information with discretion</li><li>Punctuality and reliability are essential</li><li>Comfortable with and embracing of new technologies and digital tools</li><li>Conversant with Microsoft Office (Word, Excel, Outlook, PowerPoint)</li></ul></div></div>

Receptionist (Arabic speaker)

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