admin secretary

Spectrum Solution W.L L

Job Summary:The Admin Secretary will provide administrative and clerical support to ensure efficient office operations. The role involves managing documentation, coordinating communication, scheduling meetings, and supporting daily administrative tasks.Key Responsibilities:<ul><li>Manage and organize office files, records, and documentation</li><li>Handle incoming calls, emails, and correspondence professionally</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and official documents</li><li>Coordinate with internal departments and external stakeholders</li><li>Maintain office supplies inventory and place orders when required</li><li>Assist in preparing letters, memos, and other administrative documents</li><li>Support onboarding documentation and HR-related administrative tasks</li><li>Ensure confidentiality of sensitive information</li><li>Perform general clerical duties such as filing, photocopying, and data entry</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>2&ndash;4 years of experience in an administrative or secretarial role</li><li>Valid QID</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication skills</li><li>Professional attitude and ability to handle confidential information</li><li>Ability to work under pressure and meet deadlines</li></ul>Preferred Skills:<ul><li>Experience in handling office coordination and document control</li><li>Knowledge of basic HR or PRO-related processes (advantage)</li><li>Familiarity with office management systems and procedures</li></ul>Work Location: In person

Admin Secretary

ROTA Intl

WE'RE HIRING! Position: Admin cum Photographer Key Responsibilities:<ul><li>Capture basic 2x2 ID photos, visa photos, and other simple official document photographs.</li><li>Ensure photos meet standard requirements (size, lighting, and background).</li><li>Handle administrative tasks such as data entry, filing, and organizing customer records.</li><li>Assist customers in a professional and friendly manner.</li><li>Maintain cleanliness and organization of the workspace and photography equipment.</li></ul>Requirements:<ul><li>Basic photography skills (experience with ID or passport photos is an advantage).</li><li>Familiarity with simple camera setup and photo editing for ID pictures.</li><li>Administrative and office management skills.</li><li>Attention to detail, especially for documents</li><li>Good communication skills in English; Arabic is a plus.</li><li>Responsible, punctual, and able to multitask.</li><li>Ability to work independently and within a team.</li></ul>How to Apply: Send your CV, QID, and related certificates to careers@rota-intl.com or via WhatsApp to +974 3039 8580. Please don&rsquo;t forget to mention the position you are applying for in the subject line.Job Types: Full-time, PermanentApplication Question(s):<ul><li>What kind of visa do you have? Freelance or under company? </li><li>How soon can you join if selected?</li><li>The salary budget is QR 3,000-3,500. To proceed, please confirm. </li></ul>Experience:<ul><li>Photographer: 1 year (Preferred)</li></ul>Work Location: In person

Admin cum Photographer

Smartstep Transportation

&middot; To assists the monitors and parents in the management of the daily operations of the school transportation within an assigned area&middot; Provide training and facilitates monitor and other staff to ensure maximum effectiveness and safety of children and other staff in the vehicle.&middot; Along with the Coordinator, help in planning routes with the driver and parents whenever needed and make sure that the students should be picked up and dropped without any trouble and on time.&middot; Email reply and coordinate with parents, school staff and office staff members for feedback or complaints.&middot; Communicate and update the supervisor and management in case of any malfunction in the vehicle and provide necessary solution urgently.&middot; Coordinates student transportation activities with school officials, department heads and other individuals for the purpose of ensuring that transportation needs are met.&middot; Participates and facilitate meetings with monitors and other staff for development, identifying issues and recommendations for efficiency in processes.&middot; Assist Transport Coordinator in preparing a wide variety of materials (maps, transportation routes report, route schedules, bus safety policies and SOPs, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, providing a solution for daily issues.&middot; Make, distribute and then collect attendance sheets from monitors and submit to the concern department.&middot; To update student information in GPS, provide logins details of GPS to parents, update regarding monitor using GPS and all other work related to GPS.&middot; Keep all records of monitors that includes QID, NOC, passport, agreement and other related documents.&middot; Make monthly salaries, record attendance, fines and other necessary documentation of all monitors.&middot; If Monitor is absent for any reason, admin has to work on her behalf for that day(s).&middot; Update and send Daily and weekly Reporting and other sheets whenever needed.&middot; Hiring of new monitor whenever needed and provide them basic training so that they can perform their duties and also give safety guidelines.&middot; Any other task assigned by the authority.If you have the required skillset, we would be happy to receive your application.Change of Sponsorship is mandatory.To apply, please send your CV to: +974 7733 7562 beenishsiddiqui@smartstep.qa tayyabafarooq@smartstep.qaPay: QAR2,500.00 - QAR2,800.00 per monthWork Location: In person

Female Admin

Benaafor Real

سكرتيرة (Secretary) عربية تعلن شركة بناء للتمنية العقارية عن حاجتها إلى تعيين سكرتيرة عربية للانضمام إلى فريق العمل فورا، وذلك وفقًا للمتطلبات التالية:المهام والمسؤوليات: - تنظيم وجدولة الاجتماعات والمواعيد. - التواصل والمتابعة مع العملاء بشكل مهني والإجابة على الإستفسارات. - إعداد وتنظيم المستندات والملفات وحفظها بطريقة منظمة. - تنسيق وإرسال عروض الأسعار. - التعامل مع البرامج المحاسبية وإدخال البيانات عند الحاجة. - دعم الإدارة في الأعمال المكتبية اليومية. المتطلبات: - خبرة سابقة في مجال السكرتارية.خبرة سابقة في التصميم الداخليمعرفة جيدة بقراءة الخرائط المعماريةوالهندسية- معرفة أساسية بالبرامج المحاسبيةو Microsoft Office. - مهارات تواصل وتنظيم عالية. - القدرة على تحمل ضغط العمل والعمل بروح الفريق. - الجدية والالتزام بالمواعيد. مزايا الوظيفة: - الراتب: من 3,000 إلى 4,000 ريال قطري (يحدد بعد المقابلة). - موعد الانضمام: فوري. - بيئة عمل احترافية وفرصة للتطوير المهني. طريقة التقديم:يرجى إرسال السيرة الذاتية على الايميل الأتي Admin@benaa-qa.comاو على What's up33729944نوع الوظيفة: دوام كامل, دائمالراتب المدفوع: QAR٣٬٠٠٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

سكرتيرة عربية

ADVANCED INFORMATION SECURITY SOLUTIONS

We&rsquo;re Hiring: Executive Secretary to CEOLooking for a proactive, high-impact Executive Secretary to support our CEO/GM in a fast-growing, high-energy environment. Manage calendars, meetings, travel, communications, and strategic projects, maintain confidential records, coordinate leadership events, and streamline processes to maximize executive efficiency.Requirements: 5+ years C-suite support, strong executive presence, multilingual, excellent English, proficient in Microsoft Office &amp; Google Workspace.Pay: QAR7,000.00 - QAR8,000.00 per monthWork Location: In person

Executive Secretary to CEO

Titan Services WLL

Secretary Needed (Part-Time)We are looking for a part-time secretary to work in a professional environment.Responsibilities:<ul><li>Scheduling appointments and managing communications</li><li>Coordinating meetings and files</li><li>Following up with clients and responding to inquiries</li><li>Supporting daily administrative tasks</li></ul>Requirements:<ul><li>Excellent communication skills</li><li>Organizational and meticulous work ethic</li><li>Proficiency in computer skills and Microsoft Office applications</li><li>Presentable appearance and courteous demeanor</li><li>Previous experience preferred</li></ul>Job Details:<ul><li>Part-time</li><li>Professional work environment</li></ul>مطلوب سكرتارية (دوام جزئي)نبحث عن سكرتارية للعمل بدوام جزئي ضمن بيئة عمل احترافية.المهام:<ul><li>تنظيم المواعيد وإدارة الاتصالات</li><li>تنسيق الاجتماعات والملفات</li><li>متابعة العملاء والرد على الاستفسارات</li><li>دعم الأعمال الإدارية اليومية</li></ul>المتطلبات:<ul><li>مهارات تواصل ممتازة</li><li>تنظيم ودقة في العمل</li><li>إجادة استخدام الكمبيوتر وبرامج الأوفيس</li><li>مظهر لائق وأسلوب لبق</li><li>يفضل خبرة سابقة</li></ul>تفاصيل العمل:<ul><li>دوام جزئي</li><li>بيئة عمل احترافية</li></ul>Work Location: In person

Part Time - Secretary Role

Qatar Electricity and Water Company

<div></div><div><div><div><div>Responsibilities </div><div>Location: Headquarters &ndash; Doha, Qatar 
Role Level: Professional (Administrative &amp; Governance) 
 
Role Overview: 
We are seeking an Executive Assistant to provide comprehensive administrative and coordination support to our Governance and Compliance function (roles based in Legal department). In this role, you will serve as the primary point of contact for internal stakeholders and external parties, including financial institutions and auditors. You will play a critical role in supporting the Board Secretary and ensuring the smooth operation of the Board of Directors and Board Committee activities. 
 
Core Responsibilities: 
<li>Provide administrative support to the Board Secretary, assisting in the organization of Board and Committee meetings, including scheduling, logistics, and documentation.</li> 
<li>Coordinate meeting agendas and board papers, ensuring timely distribution of materials in accordance with governance timelines.</li> 
<li>Maintain, organize, and archive official governance documents, minutes, and resolutions with strict confidentiality.</li> 
<li>Facilitate communication between Board members, senior management, and external stakeholders, including the preparation of formal correspondence.</li> 
<li>Assist in recording meeting minutes and tracking action items to ensure timely completion of assigned tasks.</li> 
<li>Support the maintenance of governance registers, Board membership records, and committee structures.</li> 
<li>Handle sensitive and confidential governance information with the highest level of discretion and controlled access.</li> 
 
Qualifications &amp; Experience: 
<li>Diploma or Bachelor&rsquo;s degree in Business Administration, Public Relations, Literature, or a related field.</li> 
<li>Minimum 5 years of administrative experience, preferably within the private sector, commercial companies, or banking.</li> 
<li>High proficiency in both Arabic and English is mandatory.</li> 
<li>Strong organizational and time management skills for coordinating executive schedules and travel.</li> 
<li>Excellent verbal and written communication skills for preparing reports and presentations.</li> 
<li>High level of integrity, professionalism, and extreme attention to detail.</li> 
 
Why Join Us? 
Join our team in Doha and take a central role in supporting the governance framework of Qatar&rsquo;s primary energy and water provider. We offer a stable and professional workplace where your organizational expertise is vital to our corporate leadership. If you are a proactive professional who thrives in a dynamic environment and values high standards of transparency, we&rsquo;re looking for you. 
 
Ready for a new challenge? Apply now.</div></div></div></div>

Executive Assistant

Explore 48+ Admin secretary in Doha this May. Find roles across top companies and apply now to boost your career.