administrative assistant

hr assistant

office administrator

executive assistant

office manager

admin secretary

SAMRA JEWELLERY

Operational &amp; Compliance Responsibilities&middot; Manage work permits, NOCs, police permits, and approvals for maintenance, inspections, and services.&middot; Handle retail petty cash, reimbursements, grocery purchases, and operational expenses with proper documentation and tracking.&middot; Coordinate and follow up on retail supplier payments, ensuring smooth communication and payment timelines.&middot; Plan and oversee daily stock-taking, RFID/manual inventory counts, and ensure cash &amp; stock reconciliation accuracy.&middot; Coordinate and follow up on retail supplier payments, ensuring smooth communication and payment timelines.&middot; Plan and oversee daily stock-taking, RFID/manual inventory counts, and ensure cash &amp; stock reconciliation accuracy.&middot; Monitor and manage retail trackers and contract renewals (Pest Control, Scent, Fire Alarm, Fire Fighting, DCD, AC, etc.) across all stores.&middot; Manage retail uniforms (ordering, distribution, supplier negotiation, and inventory control).&middot; Track POS inventory, follow up on deliveries, negotiate pricing, and coordinate payments.&middot; Maintain and update the Monday Board covering retail assistance, payments, RFID, maintenance, IT support, marketing activations, store openings/closures, and cash deposits.&middot; Submit accurate retail staff headcount, allocation, and relocation reports.&middot; Coordinate client gifting, special occasions, and client birthday arrangements, including purchasing and payment processing.&middot; Share the documents needed to process various retail-related financial transactions.&middot; Coordinate store repairs and maintenance, ensuring timely completion and documentation.&middot; Handle IT support requests for retail stores and maintain the IT Reference Board.&middot; Register and manage attendance fingerprint systems for new joiners and relocated staff.HR &amp; Training Support&middot; Track staff attendance, annual leave, extra hours, and pending off days.&middot; Support training registrations, system access, and compliance training (including AML).&middot; Monitor staff consignment items, store keys, and counter keys.&middot; Submit retail staff headcount, allocation, and relocation reports.&middot; Monitor and control staff attendance, overtime, pending off days, company consignments, and store/counter keys to ensure accurate records and proper accountability.Compliance &amp; Legal Responsibilities&middot; Apply and submit trademark applications, follow up on approvals and track the payments.&middot; Oversee trademark renewal processes.&middot; Manage alarm system access for relocating, new, or departing staff.&middot; Handle store insurance and mall compliance documents.&middot; Manage Civil Defense (Hassantuk) registrations, renewals, and payments.&middot; Process disconnection requests and documents needed for Hassantuk safety systems&middot; Coordinate DEWA/electricity disconnections and temporary power shutdowns.&middot; Manage store openings and closures, ensuring all compliance steps are met.&middot; Arrange attendance fingerprint data for new and relocated employees.&middot; Handle deposit receipt modifications, tax invoices, and terms &amp; conditions updates.&middot; Maintain monthly reminders and compliance schedules.Requirement/Qualification: &middot; Minimum 2 years of experience in retail administration or executive secretary roles.&middot; Retail or luxury retail experience preferred.&middot; Good communication and coordination skills.&middot; Well-organized, detail-oriented, and able to multitask.&middot; Proficient in MS Office.&middot; Able to handle confidential information.&middot; Preferable who can be available to join immediately.Job Type: Full-timeApplication Question(s):<ul><li>What's the status of your visa?</li><li>Will you be able to join immediately?</li></ul>Experience:<ul><li>Administrative in Retail Industry: 3 years (Preferred)</li></ul>

Admin Executive Secretary

The House of Torrija Cafe

We are a dynamic and a growing Food and Beverage company seeking a motivated and detail-oriented Admin Secretary to join our team. This is a great opportunity for a proactive individual to work in a fast-paced environment and contribute to the smooth running of our operations.Key Responsibilities:<ul><li>Provide administrative support to senior management</li><li>Handle general office duties such as filing, scheduling, and correspondence</li><li>Manage inventory records and assist with stock control</li><li>Assist with accounting tasks, including invoicing and maintaining financial records</li><li>Coordinate meetings and events, ensuring everything runs smoothly</li><li>Maintain filing systems and ensure documents are organized</li></ul>Skills &amp; Requirements:<ul><li>Proficiency in Adobe software (Photoshop, Acrobat, etc.)</li><li>Strong background in Accounting and financial administration</li><li>Experience in Inventory management or supply chain operations</li><li>Excellent organizational and multitasking abilities</li><li>Strong communication skills, both written and verbal</li><li>Ability to work independently and as part of a team</li></ul>Qualifications:<ul><li>Any nationality are welcome to apply</li><li>Prior experience in the F&amp;B industry is a plus</li><li>High school diploma or equivalent required (Bachelor&rsquo;s degree preferred)</li></ul>If you're ready to contribute to a growing company and have the necessary skills, we encourage you to apply!How to Apply:Please send your CV and cover letter to info@toasteryae.com with the subject line &quot;Admin Secretary Application&quot;Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per month

Administration Secretary

Gmi LLC

Requires Secretary Female with Experiences join Immediately: Key Responsibilities: 1-Provide administrative support to the management team. 2-Assist in maintaining records of property listings, transactions, and client databases. 3-Communicate effectively with clients, partners, and team members. 4-Support office operations to ensure smooth workflows. Cv Required

Secretary Female with Experiences join Immediately:

PlaceUp

<div>Job Title: Admin Executive - UAEN
Location: Dubai - Hybrid 
Role Overview
We are seeking an organized and proactive Admin Executive to support daily administrative operations, office management, and coordination across departments. The ideal candidate is detail-oriented, efficient, and able to handle multiple tasks while maintaining a high level of professionalism. 
Key Responsibilities<ul><li>
Handle daily administrative tasks including filing, documentation, correspondence, and data entry</li><li>
Manage office supplies, stationery, and procurement of general items</li><li>
Coordinate with vendors, service providers, and maintenance teams</li><li>
Assist with scheduling, meeting arrangements, and travel bookings</li><li>
Support HR and finance teams with basic admin tasks (attendance tracking, document collection, invoice processing, etc.)</li><li>
Maintain office records, employee files, and internal databases</li><li>
Handle incoming calls, emails, and front-desk duties (if applicable)</li><li>
Prepare reports, memos, presentations, and other administrative materials</li><li>
Assist in onboarding of new employees by preparing documentation and access setup</li><li>
Ensure office environment is well-maintained, organized, and compliant with company standards</li></ul> 
Requirements<ul><li>
Bachelors degree or diploma in Business Administration or related field</li><li>
1 - 3 years of administrative or office management experience</li><li>
Strong organizational and multitasking abilities</li><li>
Excellent communication skills (written and verbal)</li><li>
Proficient in MS Office (Word, Excel, PowerPoint) and basic office tools</li><li>
Detail-oriented with the ability to prioritize and meet deadlines</li><li>
Professional and positive attitude</li></ul></div>

Admin Executive - UAEN

The Surf Cafe/Leens casual to Gourmet

Job Title: Accounts cum Admin Staff Location: [Dubai , UAE] Salary: AED 3000/- to 3,500/month Job Type: Full-time Joining: ImmediateAbout the Role:We are looking for a motivated Accounts cum Admin Staff to support our finance and administrative operations. The ideal candidate will be detail-oriented, organized, and able to handle both accounting tasks and general office administration.Key Responsibilities:Accounts:<ul><li>Assist in daily accounting entries and bookkeeping</li><li>Maintain petty cash, invoices, and payment records</li><li>Support monthly financial reconciliation and reporting</li><li>Follow up on supplier and customer payments</li></ul>Administration:<ul><li>Handle general office administration and documentation</li><li>Maintain employee files and records</li><li>Coordinate with vendors, service providers, and PRO as needed</li><li>Assist management with day-to-day office operations</li></ul>Requirements:<ul><li>Must be on Husband Visa or Self-Sponsored Visa</li><li>Basic accounting knowledge (Tally/Excel preferred)</li><li>Good English communication skills</li><li>Organized, reliable, and able to multitask</li><li>UAE work experience preferred</li><li>Immediate joining available</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>What is your visa status </li></ul>Experience:<ul><li>2 UAE: 1 year (Required)</li></ul>

Accounts cum Admin Staff

Technotask Business Solutions

Technotask Global is looking to hire for the role of Admin Executive Cum Public Relations Officer (PRO) with good driving skills.Job Responsibilities:<ul><li>Handle all government-related work (Visa processing, Emirates ID, Labour &amp; Immigration)</li><li>Liaise with government departments and authorities.</li><li>Handle office administrative tasks and documentation</li><li>Maintain employee records and company files</li><li>Coordinate with management for daily operations</li><li>Assist HR with onboarding and employee documentation</li><li>Drive company vehicle for office-related tasks</li></ul>Requirements:<ul><li>Valid UAE driving license (mandatory)</li><li>Proven experience as PRO in UAE</li><li>Good knowledge of UAE labour laws and government procedures</li><li>Basic computer skills (MS Office)</li><li>Good communication skills in English (Arabic is a plus)</li><li>Presentable, reliable, and well-organized</li><li>Preferably currently in UAE and is on Self Visa.</li></ul>Job Location: Bur DubaiEmployment Type: Full-timeSalary: AED 2500 &ndash; 3000/Month (Based on experience)Benefits: As per UAE Labour LawDrop your applications to Uvais.Khan@Technotaskglobal.comJob Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per month

Admin Executive

H J Properties

Job description:HJ Real Estates is a premier real estate agency based in Dubai, offering a wide range of property services to clients both locally and internationally. With years of experience and a team of seasoned professionals, we have established ourselves as a trusted name in the industry. We specialize in providing customized solutions to our clients&rsquo; real estate needs, whether they are looking to buy, sell, or rent a property.Key Responsibilities:<ul><li>Ensure accuracy and relevance of property listings for sales and rentals.</li><li>Organize real estate documents and agreements, ensuring legal compliance.</li><li>Coordinate property maintenance and repairs, liaising with contractors for quality work.</li><li>Must have experience working in Ejari, Forms A,B, Tarkeesi and DLD.</li><li>Manage and secure office databases for efficient access to client and property information.</li><li>Conduct verified checks on Property Finder to maintain accurate and up-to-date listings.</li><li>Utilize Salesforce to manage client interactions and maintain communication records.</li><li>Prepare and oversee lease agreements and renewals.</li><li>Collaborate with sales and marketing teams to coordinate leasing events and viewings.</li></ul>Skills &amp; Requirements:1. Strong team management &amp; coaching skills.2. Proficiency in English is must. Arabic &amp; other languages are a plus.3. Good knowledge of Dubai Real Estate industry &amp; real estate laws.4. Strong communication skills &ndash; including both verbal &amp; written.5. Relationship-building.Immediate joiner required.Job Type: Full-timeExperience:<ul><li>DLD: 1 year (Required)</li><li>Ejari: 1 year (Required)</li><li>Dubai Real Estate Admin: 1 year (Required)</li></ul>Job Type: Full-timeJob Type: Full-time

Explore 294+ Admin secretary in Dubai this January. Find roles across top companies and apply now to boost your career.

294 admin secretary jobs IN Dubai

Admin Executive Secretary

Administration Secretary

Secretary Female with Experiences join Immediately:

Admin Executive - UAEN

Accounts cum Admin Staff

Admin Executive

Admin Executive