admin secretary

Nimbus Logistics Cargo LLC

We are looking for a highly organized and professional Executive Secretary to provide dedicated administrative and secretarial support to our Managing Director.Key Responsibilities:- Manage the MD's calendar, appointments, meetings, and travel arrangements- Handle confidential correspondence, emails, and documentation- Prepare reports, presentations, and meeting minutes- Coordinate with internal departments and external stakeholders on behalf of the MD- Screen and prioritize calls, emails, and visitors- Maintain filing systems and ensure smooth day-to-day office operations.Requirements:- Minimum 3 to 5 years of experience as an Executive Secretary or Personal Assistant, preferably supporting C-level executives- Excellent command of written and spoken English- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook)- Professional, discreet, and highly reliable- Ability to multitask and work under pressure with minimal supervision- Valid UAE residence visa preferredInterested candidates may send their CV to: hr@neelkamal.comSubject Line: Application &ndash; Executive Secretary | MD OfficePay: AED1,940.85 - AED5,000.00 per monthWork Location: In person

Executive Secretary – Managing Director's Office

Obras Contracting LLC

Job Description:We are seeking a dedicated and detail-oriented Receptionist cum Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. UAE nationality is preferred.Responsibilities:<ul><li>Greet and welcome visitors courteously and professionally.</li><li>Assist visitors in directing them to the appropriate person or department.</li><li>Answer, screen, and transfer incoming calls to the relevant individuals or departments.</li><li>Provide basic and accurate information in person, over the phone, or via email.</li><li>Sort and distribute incoming mail to the appropriate parties.</li><li>Oversee all documents received from the site and distribute them to the relevant departments.</li><li>Update contact details of employees, clients, etc.</li><li>Monitor office and kitchen supply levels and place orders as needed.</li><li>Assist all departments with documentation and provide support as required.</li><li>Perform general clerical duties, including filing, photocopying, and data entry.</li><li>Coordinate meeting appointments for top management.</li><li>Manage the driver's schedule, specifically for cheque deposits, document submissions to consultants, clients, etc.</li><li>Prepare and distribute correspondence, memos, letters, and reports on behalf of the management.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>receptionist/secretary: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Receptionist cum Secretary

CoRE MENA

Admin Assistant &ndash; Pharmaceutical Company Experience: 7-10+ years Education: Bachelor&rsquo;s degree minimumAbout Us: Join a leading pharmaceutical company where precision, professionalism, and teamwork drive everything we do. We&rsquo;re looking for a proactive and reliable Admin Assistant to support our marketing and supply chain department, helping us maintain seamless operations.Role &amp; Responsibilities:<ul><li>Handle day-to-day administrative duties: meetings, correspondence, and filing (both physical and digital)</li><li>Coordinate meetings, appointments, and event arrangements</li><li>Prepare presentations, reports, and other business documents</li><li>Support documentation: contracts, company events.</li><li>Support a clean, well-organized office environment and liaise with vendors</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree</li><li>7-10 years of experience in admin</li><li>Excellent organizational, communication, and multitasking skills</li><li>Professional level of MS Office (Word, Excel, PowerPoint, Outlook)</li><li>High level of discretion and ability to handle sensitive information</li><li>Team-oriented and able to work with different departments</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Positive and supportive work environment</li><li>Opportunities for professional growth within the company</li></ul>Work Location: In person

Admin Assistant

HAZO CO. Technical Services LLC

HAZO Creations is a growing interior design and fit-out company based in the UAE. We're restructuring for scale and need a sharp, organized individual who can hold the operational backbone of our office together.What you'll own:<ul><li>Day-to-day office administration and coordination</li><li>Basic bookkeeping, invoice tracking, and expense management (Zoho / QuickBooks or similar)</li><li>Document control &mdash; contracts, submittals, shop drawings, BOQs, project files</li><li>Liaising with suppliers, clients, and project teams on paperwork and approvals</li><li>Supporting PRO tasks and government documentation when needed</li></ul>You're the right fit if:<ul><li>You have 2&ndash;4 years of UAE experience in admin, accounts, or document control (fit-out or construction background is a strong plus)</li><li>You're fluent in English; Arabic is an advantage</li><li>You don't wait to be told twice</li><li>You're comfortable owning chaos and turning it into systems</li></ul>What we offer:<ul><li>Direct exposure to leadership and company growth</li><li>Room to grow as the company scales</li></ul>Send your CV to: HR@hazo.ae Subject line: Admin &amp; Accounts &mdash; [Your Name]Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Administrative experience in construction: 2 years (Required)</li></ul>Work Location: In person

Office Administrator

Elchaigroup

QA Tester Intern &mdash; AI-Assisted Testing &amp; AutomationCompany: Elchai Group Location: Dubai, UAE Job Type: Internship Work Mode: On-site Department: Product / Engineering / Quality Assurance Compensation: Unpaid internship Start Date: Immediate / To be confirmedAbout Elchai GroupElchai Group is a technology company focused on AI, automation, digital platforms, workflow optimization, and business transformation.We are building advanced digital platforms across real-world assets, AI infrastructure, legal AI, compliance workflows, investor portals, admin dashboards, automated registry systems, and business operations.Our platforms are not simple websites. They include investor onboarding, admin approval workflows, role-based access control, document upload and review flows, audit logs, proof systems, API-driven dashboards, AI-assisted workflows, and multi-step business processes.About the InternshipElchai Group is looking for a QA Tester Intern to support the testing of our digital platforms before they are released to users, investors, internal teams, and external partners.This role is suitable for someone who wants practical experience in software testing, QA automation, AI-assisted testing, Playwright, API testing, bug reporting, and product quality.This is not a basic manual testing internship. The selected candidate should be willing to learn how to test complex products using structured QA thinking, AI tools, browser testing, automation tools, and clear documentation.Key ResponsibilitiesAI-Assisted Test Planning<ul><li>Use AI tools to help generate and organize test cases</li><li>Create test scenarios from product requirements</li><li>Identify edge cases, negative cases, and failure paths</li><li>Build regression checklists</li><li>Create acceptance test checklists</li><li>Prepare role-based testing matrices</li><li>Review and improve AI-generated test cases using actual product requirements</li></ul>Manual QA and Exploratory Testing<ul><li>Test web dashboards, portals, admin panels, and user workflows</li><li>Test sign-up, login, onboarding, forms, approvals, uploads, downloads, and dashboard states</li><li>Check error states, loading states, empty states, and mobile responsiveness</li><li>Test cross-browser behavior</li><li>Identify broken flows, confusing UX, incorrect permissions, and missing validations</li></ul>Playwright Automation<ul><li>Support the creation of automated tests using Playwright and JavaScript or TypeScript</li><li>Help build end-to-end browser tests</li><li>Test login flows, form validation, role-based access, and multi-step workflows</li><li>Review Playwright traces for failed tests</li><li>Support regression test creation and maintenance</li></ul>API and Backend Workflow Testing<ul><li>Help test API response status and structure</li><li>Check authentication and authorization behavior</li><li>Test role and permission restrictions</li><li>Verify data consistency between frontend and backend</li><li>Test error handling, duplicate submissions, state transitions, audit logs, and backend-driven workflows</li></ul>Compliance and Boundary TestingThe intern will help test what the system should not allow, not only what it should allow.Examples include:<ul><li>A user without approval should not access restricted pages</li><li>A normal user should not access admin pages</li><li>One user should not see another user&rsquo;s documents or private records</li><li>Hidden modules should remain hidden until enabled</li><li>A restricted workflow should not behave like an open marketplace</li><li>A legal AI user should not receive inappropriate final legal advice</li><li>Admin-only actions should not be available to regular users</li></ul>Bug Reporting and QA DocumentationThe intern will help write clear bug reports that developers can act on quickly.Bug reports should include:<ul><li>Clear title</li><li>Environment</li><li>User role tested</li><li>Steps to reproduce</li><li>Expected result</li><li>Actual result</li><li>Screenshot or video when useful</li><li>Browser and device</li><li>Severity</li><li>Suggested area of issue</li></ul>Required Skills<ul><li>Strong interest in QA, software testing, AI tools, and automation</li><li>Basic understanding of web applications</li><li>Good attention to detail</li><li>Clear written English communication</li><li>Ability to read product requirements and convert them into test cases</li><li>Basic knowledge of JavaScript or TypeScript</li><li>Basic understanding of Playwright or willingness to learn quickly</li><li>Familiarity with browser DevTools</li><li>Ability to test both successful flows and failure flows</li><li>Willingness to learn technical tools hands-on</li></ul>Preferred Skills<ul><li>Playwright</li><li>Cypress</li><li>Postman</li><li>REST API testing</li><li>GitHub or GitHub Actions</li><li>Basic SQL</li><li>Jira, Linear, Trello, or similar tools</li><li>Figma inspection</li><li>Accessibility testing</li><li>Security testing basics</li><li>Prompt testing or LLM testing</li><li>Fintech, legaltech, regtech, SaaS, or investor platform interest</li></ul>AI Tools in the RoleThe intern should be comfortable using AI tools to support QA work, including:<ul><li>Generating first-draft test cases</li><li>Creating edge-case lists</li><li>Comparing requirements against implemented UI</li><li>Summarizing bug patterns</li><li>Drafting Playwright test structures</li><li>Reviewing test coverage gaps</li><li>Creating regression checklists</li><li>Producing QA reports</li></ul>AI tools should support the tester, not replace judgment. Final QA decisions must come from careful review, product understanding, and actual testing.What You Will LearnDuring the internship, you will gain exposure to:<ul><li>AI-assisted QA workflows</li><li>Playwright automation</li><li>Manual and exploratory testing</li><li>API and UI testing</li><li>QA documentation</li><li>Bug triage</li><li>Test planning from product requirements</li><li>Testing complex investor, compliance, and admin platforms</li><li>Product quality for regulated digital products</li><li>Working with developers, product managers, and operations teams</li></ul>Ideal CandidateThis internship is suitable for a student, recent graduate, or early-career candidate who is interested in becoming a:<ul><li>QA Automation Engineer</li><li>AI QA Tester</li><li>Product QA Analyst</li><li>Software Tester</li><li>Test Automation Engineer</li></ul>The ideal candidate is structured, detail-oriented, curious, willing to learn fast, and able to test complex workflows carefully.Internship DeliverablesThe intern may help produce:<ul><li>QA test case library</li><li>Regression checklist</li><li>Playwright test scripts</li><li>Bug reports</li><li>Test execution summaries</li><li>Role-based testing matrix</li><li>AI-assisted edge-case reports</li><li>Product readiness checklists</li><li>Basic automation coverage for critical user flows</li></ul>CompensationThis is an unpaid internship. The selected candidate will receive practical experience, mentorship, exposure to advanced AI-based product testing, and an internship completion letter or certificate subject to satisfactory performance.Application Question(s):<ul><li>This is an unpaid, on-site internship in Dubai. Are you willing and able to commit to the internship terms if shortlisted?</li></ul>Please answer: Yes / No.<ul><li>Which tools have you used, and what is your comfort level with each?</li></ul>Examples: ChatGPT, Claude, Gemini, Perplexity, Canva, CapCut, Higgsfield, GitHub, VS Code, Playwright, Postman, Apollo, LinkedIn Sales Navigator, Make.com, Zapier, n8n, or similar tools. Please mention: Beginner / Intermediate / Advanced.<ul><li>Briefly describe your experience with AI tools, automation tools, research, content creation, sales, QA/testing, GitHub, coding, or technical documentation.</li></ul>Work Location: In person

QA Tester Intern, AI-Assisted Testing & Automation

Baker Hughes

<div>Admin Support - Wireline Services 
Would you like the opportunity to learn cutting-edge technology?
Do you enjoy being part of a successful team?
Join our Wireline Team!
We are the leader in well construction and production. Our innovative physical and digital solutions improve efficiency, production and maximize reservoir value.
Partner with the best
As an Admin Support - Wireline Services , you will be responsible for:<ul><li>
Supporting planning and forecasting processes by maintaining accurate schedules and forecasts</li><li>
Assisting in billing and invoicing activities, ensuring accuracy and compliance with internal and customer requirements</li><li>
Maintaining administrative control of job records, reports and documentation, customer-related data</li><li>
Providing coordination support between service delivery teams, finance and billing teams, customers and external stakeholders</li><li>
Tracking and reporting key operational metrics (planning accuracy, billing status, backlog tracking)</li><li>
Ensuring timely communication and follow-up on operational and customer requests</li></ul> 
Fuel your passion
To be successful in this role you will:<ul><li>
Have a minimum of 3-5 years of experience in administrative support and coordination</li><li>
Have experience in oil &amp; gas / industrial services environment (added advantage)</li><li>
Have good knowledge of customer service principles with ability to handle internal/external stakeholders professionally</li><li>
Have SAP experience (preferred)</li><li>
Be proficient in Microsoft Office</li><li>
Be familiar with reporting dashboards (Power BI / Excel advanced functions - preferred)</li><li>
Have strong written and verbal communication skills</li><li>
Have high attention to detail and accuracy, and be able to work under pressure</li><li>
Be team-oriented with a strong coordination mindset</li></ul>
Work in a way that works for you
We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone.
Working with us
Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.
Working for you
Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect: &middot;<ul><li>
Contemporary work-life balance policies and wellbeing activities</li><li>
Comprehensive private medical care options</li><li>
Safety net of life insurance and disability programs</li><li>
Tailored financial programs</li><li>
Additional elected or voluntary benefits</li></ul>
The Baker Hughes internal title for this role is: Support Services Professional - Admin SupportAbout Us:<div>
We are an energy technology company that provides solutions to energy and industrial customers worldwide. Built on a century of experience and conducting business in over 120 countries, our innovative technologies and services are taking energy forward &ndash; making it safer, cleaner and more efficient for people and the planet.</div> 

Join Us:<div>
Are you seeking an opportunity to make a real difference in a company that values innovation and progress? Join us and become part of a team of people who will challenge and inspire you! Let&rsquo;s come together and take energy forward. 
 
Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.</div></div>

Admin Support - Wirelines Services

Abdulla Al Arif Investment

Executive SecretaryTo provide high-level administrative and secretarial support to the Department Head, ensuring smooth coordination, efficient communication, and effective handling of all executive-level responsibilities and correspondence.Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage the schedule, meetings, appointments, and travel arrangements.</li><li>Prepare and organize documents, reports, presentations, and correspondence.</li><li>Maintain organized filing systems (physical and electronic).</li><li>Meeting Coordination:</li><li>Arrange and coordinate meetings, take minutes, and follow up on action items.</li><li>Assist in preparing agendas, briefings, and meeting materials.</li><li>Communication Management:</li><li>Handle internal and external communication on behalf of the Department Head.</li><li>Screen phone calls, emails, and correspondence, responding or redirecting as appropriate.</li><li>Confidentiality &amp; Professionalism:</li><li>Maintain strict confidentiality of sensitive information.</li><li>Represent the office of the Department Head professionally in all interactions.</li><li>Support Functions:</li><li>Liaise with internal departments and external stakeholders.</li><li>Assist in coordination and follow-up of strategic initiatives or projects led by the Department Head.</li><li>Perform other duties as assigned to support the Department Head's office.</li></ul>Qualifications:<ul><li>Male candidate added advantage</li><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field.</li><li>Minimum 5 years of experience in a senior secretarial or executive assistant role.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and multitasking skills.</li><li>High level of discretion and integrity.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED7,000.00 per monthExperience:<ul><li>Executive Secreatary : 5 years (Preferred)</li></ul>Language:<ul><li>Tagalog (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Executive Secretary - Male Candidate (Construction Company Background)

Explore 28+ Admin secretary in Dubai this July. Find roles across top companies and apply now to boost your career.