administrative assistant

executive assistant

office manager

office administrator

accounts assistant

admin secretary

BCC Group International

Job Description: Female Sales Administrator / SecretaryLocation: Dubai, UAE Salary: AED 3,000 &ndash; 4,000 Availability: Immediate Joiners Only Job Type: Full-time, On-siteRole OverviewWe are seeking a proactive, organized, and detail-oriented Female Sales Administrator / Secretary to support the sales department and management team. The ideal candidate must have strong administrative skills, excellent communication abilities, and the capability to handle multiple tasks efficiently in a fast-paced environment.Key ResponsibilitiesSales Support<ul><li>Prepare quotations, invoices, purchase orders, and sales agreements.</li><li>Coordinate with customers regarding inquiries, order status, and delivery schedules.</li><li>Maintain and update sales records, customer database, and tracking sheets.</li><li>Assist the sales team with follow-ups, client communication, and documentation.</li><li>Generate weekly and monthly sales reports.</li></ul>Administrative / Secretarial Tasks<ul><li>Manage phone calls, email correspondence, and office communication.</li><li>Schedule meetings, appointments, and maintain calendars for management.</li><li>Prepare presentations, reports, and internal documentation.</li><li>Handle office filing systems (digital &amp; physical).</li><li>Support day-to-day office operations and ensure smooth workflow.</li></ul>Coordination<ul><li>Liaise with suppliers, teams, and internal departments.</li><li>Assist in organizing company events, meetings, and client visits.</li></ul>Requirements<ul><li>Female candidates only (as per job requirement).</li><li>Immediate availability to join.</li><li>Minimum 1&ndash;3 years of experience in sales administration or secretarial roles (UAE experience preferred).</li><li>Strong communication skills in English; Arabic is a plus.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Knowledge of ERP / CRM systems is an advantage.</li><li>Strong organizational and multitasking abilities.</li><li>Professional attitude, presentable, and customer-focused.</li></ul>Benefits<ul><li>Competitive salary (AED 3,000&ndash;4,000).</li><li>Employment visa &amp; benefits as per UAE labor law.</li><li>Career growth opportunities within the company.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Sales Admin /Secretary Female

Magnum Security Services

Job Summary: We are looking for a bilingual (Arabic &amp; English, Russian knowledge is a PLUS) Front Office &amp; Admin Secretary to support our daily office operations and administrative tasks. The ideal candidate is organized, detail-oriented, and has excellent communication skills in both languages.Key Responsibilities:&middot; Answer phone calls, emails, and correspondences in Arabic and English.&middot; Schedule meetings, appointments, and manage calendars.&middot; Prepare, edit, and translate documents, reports, and presentations.&middot; Maintain office filing systems and records.&middot; Administrative tasks as needed Including office expenses.&middot; Welcome visitors and coordinate office activities.&middot; Handle travel arrangements and logistics if required.Requirements:&middot; Fluency in Arabic and English (both written and spoken) Russian language knowledge is a plus.&middot; Proven experience in administrative or secretarial roles.&middot; Strong organizational and multitasking skills.&middot; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).&middot; Professional attitude and excellent communication skills.Preferred Qualifications:&middot; Experience in a corporate office environment.&middot; Ability to work independently and handle confidential information.Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

Female Front Office & Administrative Secretary (Arabic & English Speaking, Russian is a Plus)

Al Riyady Turnkey Projects LLC

We are currently looking for a Secretary cum Accounts for a Skin &amp; Laser Center in Al Wasl Road Jumeirah.Candidate must have UAE experience as a Secretary cum Accounts in a Healthcare industry to apply.Salary: 3500AED - 4000AED (Based on experience)Must have accounting and banking experience.Immediate joiner for nowJob Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Do you have UAE Healthcare industry experience?</li><li>Do you have Secretary cum Accounts experience in a healthcare industry? If yes, which company?</li><li>What is your expected salary?</li><li>What is your visa and notice period?</li><li>Do you have accounting and banking experience?</li></ul>

SECRETARY CUM ACCOUNTS - AESTHETIC CLINIC IN AL WASL ROAD JUMEIRAH

Gmi LLC

Requires Secretary Female with Experiences join Immediately: Key Responsibilities: 1-Provide administrative support to the management team. 2-Assist in maintaining records of property listings, transactions, and client databases. 3-Communicate effectively with clients, partners, and team members. 4-Support office operations to ensure smooth workflows. Cv Required

Secretary Female with Experiences join Immediately:

EAULA WATER

<div>
 
 📍 Location: Dubai, UAE
 
 
 🕐 Schedule: Full-time, 6 days/week
 
 
 
 
 
 
 Role Overview
 
 
 
 
 
 
 We&rsquo;re hiring a highly organized and execution-focused Admin Coordinator to support ongoing rollout activities across multiple client sites. This is a coordination-heavy role involving stakeholder communication, scheduling, documentation, and follow-through.
 
 
 
 
 
 You&rsquo;ll play a key role in ensuring that all operational and technical workflows are well-synchronized, resources are mobilized on time, and execution is smooth and efficient.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Coordinate and schedule multi-departmental tasks to support client project launches and ongoing service activities.
 </li>
 <li>
 Liaise between internal teams (field, technical, support) to ensure process adherence and timely execution.
 </li>
 <li>
 Maintain trackers, update internal systems, and ensure all documentation is accurate and centrally managed.
 </li>
 <li>
 Anticipate and flag operational bottlenecks; work cross-functionally to resolve issues quickly.
 </li>
 <li>
 Assist with ongoing quality control, performance reporting, and administrative organization.
 </li>
 </ul>
 
 
 
 
 Ideal Candidate
 
 
 
 
 <ul>
 <li>
 3&ndash;5 years of experience in project coordination or admin planning roles.
 </li>
 <li>
 Proven ability to manage teams, timelines, and cross-functional workflows in fast-paced environments.
 </li>
 <li>
 Highly skilled in multitasking, time management, and problem-solving.
 </li>
 <li>
 Proficient in Excel, task tracking tools, scheduling calendars, and collaborative documentation systems.
 </li>
 <li>
 Proactive, detail-oriented, and confident in owning coordination across departments.
 </li>
 <li>
 Fluent in English with strong written and verbal communication skills.
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re organized, dependable, and excited to grow within a high-performance team, we&rsquo;d love to hear from you.
 
 
 
 
</div>

Admin Coordinator

HR of world

For more information +971558579769We are looking for a reliable and organized Admin Executive to manage daily administrative operations and ensure smooth office functioning. The ideal candidate will serve as the first point of contact for clients and visitors, handle communication efficiently, and provide strong support in office coordination and supervision.Key Responsibilities:<ul><li>Handle incoming phone calls, emails, and client enquiries in a professional and courteous manner.</li><li>Attend to client concerns and grievances promptly, ensuring timely resolution or escalation when necessary.</li><li>Coordinate and schedule meetings, appointments, and internal communications.</li><li>Manage and maintain office supplies inventory, placing orders as required.</li><li>Supervise office cleanliness, maintenance, and overall administrative operations.</li><li>Support the management team in preparing documents, reports, and correspondence.</li><li>Maintain proper filing systems and records to ensure easy accessibility of information.</li><li>Assist in coordinating with vendors, service providers, and other external stakeholders.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration or related field.</li><li>Minimum 1 years of experience in an administrative or office support role.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Professional attitude with attention to detail and discretion.</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Admin Executive

Cuple

Job Title: Admin Executive &ndash; Purchase Department- Arabic SpeakerDepartment: Procurement / Purchase Reports To: Purchase Manager / Head of Procurement Location: Ras Al KhaimahJob Purpose:The Admin Executive &ndash; Purchase Department is responsible for providing administrative and clerical support to the purchasing team. The role ensures smooth coordination of purchase activities, documentation, supplier communication, and inventory-related follow-ups to support timely and efficient procurement operations.Key Responsibilities:1. Administrative Support<ul><li>Assist the Purchase Manager in day-to-day procurement operations and documentation.</li><li>Prepare, process, and maintain purchase orders (POs), supplier contracts, and related correspondence.</li><li>Maintain and update supplier databases, price lists, and purchase records.</li><li>Ensure all purchase documents are properly filed and easily accessible for audit and reference.</li></ul>2. Coordination &amp; Communication<ul><li>Communicate with suppliers for quotations, order confirmations, and delivery schedules.</li><li>Follow up on pending orders, delivery timelines, and invoice submissions.</li><li>Coordinate with internal departments (accounts, warehouse, and operations) to ensure purchase requirements are fulfilled on time.</li><li>Liaise with logistics and warehouse teams for shipment tracking and goods receiving.</li></ul>3. Reporting &amp; Analysis<ul><li>Prepare periodic reports on purchase status, pending orders, and supplier performance.</li><li>Assist in tracking purchase budgets and comparing with actual spending.</li><li>Update management on procurement progress and highlight any delays or issues.</li></ul>4. Inventory &amp; Documentation<ul><li>Maintain accurate records of material requests, purchase requisitions, and approvals.</li><li>Ensure GRNs (Goods Received Notes) and supplier invoices are verified and submitted for payment.</li><li>Monitor stock levels and coordinate with the warehouse for replenishment.</li></ul>5. Compliance &amp; Process Improvement<ul><li>Ensure all procurement activities comply with company policies and approval procedures.</li><li>Support internal and external audit requirements related to procurement documentation.</li><li>Identify opportunities for process improvement and assist in implementing more efficient purchase workflows.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or a related field.</li><li>2&ndash;4 years of experience in administrative or procurement support, preferably in retail or trading companies.</li><li>Proficient in MS Office (Excel, Word, Outlook) and ERP systems.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and coordination abilities.</li><li>Detail-oriented, proactive, and able to meet deadlines.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

Admin Executive- RAK-Arabic Speaker

Explore 347+ Admin secretary in Dubai this November. Find roles across top companies and apply now to boost your career.