executive assistant

office administrator

personal assistant

administrative assistant

hr assistant

admin secretary

Acube Abodes Realty

We are seeking a highly organized and proactive Admin cum Secretary and Receptionist to support daily operations in our real estate development company. The ideal candidate will handle a wide range of administrative and clerical tasks to ensure the smooth running of the office and support project teams across departments, including development, finance, marketing, and legal.Key ResponsibilitiesOffice Management:<ul><li>Maintain and organize office supplies inventory and manage procurement.</li><li>Manage and maintain reception area, always ensuring a clean and organize space</li><li>Oversee filing systems (physical and digital) for ease of access and compliance.</li><li>Handle scheduling, calendar management, and meeting coordination.</li><li>Manage CEO and Director daily, weekly schedule</li><li>Coordinate with the company driver and other staff for outdoor urgent needs</li><li>Maintain and organize office files. Records and documentation.</li><li>Arrange and coordinate meetings including preparing minutes.</li><li>Manage external contacts and maintaining regular communications</li><li>Serves main point of contact for all incoming calls and redirect them accordingly</li><li>Greet and welcome visitors and guest in a warm and professional manner</li><li>Serve welcome drinks/coffees to guests</li><li>Coordinate with other team members to ensure seamless communication and collaboration</li></ul>Document Control &amp; Correspondence:<ul><li>Prepare, review, and format correspondence, reports, and presentations.</li><li>Develop and design high quality PowerPoint presentation for meetings and conferences.</li><li>Manage incoming/outgoing communications (emails, letters, packages).</li></ul>Project Support:<ul><li>Assist project teams with administrative tasks such as tracking approvals, documentation follow-up, and appointment setting.</li><li>Coordinate with consultants, contractors, and clients as required.</li><li>Support in updating project logs, contracts, and status reports.</li><li>Assist in basic procurement coordination and vendor follow up.</li></ul>Financial and HR Coordination:<ul><li>Support finance with basic invoice tracking, petty cash, and expense reports.</li><li>Assist HR in onboarding new employees, record keeping, and attendance tracking.</li><li>Support HR in visa processing, trade license renewals, insurance and PRO related documentation</li></ul>Event &amp; Travel Arrangements:<ul><li>Plan company events, meetings, or conferences.</li><li>Handle travel bookings for staff and management.</li><li>Coordinate and Manage guest list and awards lists for events etc.</li></ul>Requirements:<ul><li>Proven experience as an administrative assistant, preferably in real estate or construction.</li><li>Strong knowledge of MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent organizational and multitasking skills.</li><li>Professional communication skills &ndash; written and verbal.</li><li>Familiarity with real estate documentation is a plus.</li><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field preferred.</li></ul>Preferred Qualities:<ul><li>Attention to detail and ability to handle confidential information.</li><li>Proactive, self-motivated, and adaptable to fast-paced environments.</li><li>Strong time management skills with the ability to prioritize tasks effectively.</li><li>Pleasant personality and excellent interpersonal skills</li><li>Highly motivated, dedicated, and hardworking</li><li>Ability to manage administrative tasks and document control independently, with a creative and proactive approach</li><li>Pay strong attention to detail and resolve the issues effectively.</li><li>Strong time management skills with the ability to prioritize tasks effectively.</li><li>Ability to work independently and as part of a team</li></ul>Salary: AED 2,500 to AED 3,000 Based on experienceVisa: Spouse / Own Visa*Must be available to join immediately or with a short notice period*Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthLanguage:<ul><li>English (Preferred)</li></ul>

Admin cum Secretary and Receptionist

Like Home by Dar Al Zain

Job description:Position Overview:We are seeking a highly organized and proactive Admin cum Secretary to join our dynamic real estate team. The ideal candidate will have experience with Trakeeshi and property listing platforms, providing administrative and secretarial support to ensure smooth office operations and efficient property transactions.Key Responsibilities:<ul><li>Handle daily administrative tasks, including filing, scheduling, and document management.</li><li>Prepare, update, and manage property listings on Trakeeshi, MLS, and other real estate platforms.</li><li>Draft, review, and organize contracts, agreements, and real estate documents.</li><li>Coordinate and schedule meetings, appointments, property viewings, and open houses.</li><li>Answer phone calls, emails, and client inquiries promptly and professionally.</li><li>Maintain accurate records of client details, transactions, and property data.</li><li>Prepare reports, presentations, and marketing materials for property promotions.</li><li>Provide secretarial support to management, including calendar management and travel arrangements.</li><li>Follow up on deadlines for contracts, inspections, and other key real estate processes.</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as an administrative assistant or secretary, preferably in the real estate industry.</li><li>Familiarity with Trakeeshi software/platform and property listing tools (MLS, Zillow, etc.).</li><li>Strong organizational, multitasking, and time-management skills.</li><li>Excellent communication skills, both verbal and written.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.</li><li>Ability to work independently and handle confidential information with discretion.</li><li>Knowledge of real estate processes and terminology is a strong advantage.</li><li>Arabic speaker</li></ul>Preferred Skills:<ul><li>Experience with CRM systems or real estate management software.</li><li>Basic marketing or social media management skills for property promotions.</li><li>Attention to detail and problem-solving abilities.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per month

Admin cum Secretary (with Trakeeshi & Listing Experience)

Tawseel delivery service

Job Description &ndash; Female Admin &amp; Operations ExecutiveWe are seeking a proactive and detail-oriented Female Admin &amp; Operations Executive to manage administrative tasks and support the smooth operation of our bike rider delivery services. This role requires excellent organizational skills, multitasking ability, and effective coordination with both riders and management to ensure operational efficiency.Key Responsibilities:<ul><li>Handle day-to-day administrative tasks including documentation, filing, and data entry</li><li>Manage riders&rsquo; records, attendance, and leave tracking</li><li>Coordinate recruitment, onboarding, and training support for bike riders</li><li>Assist in visa processing, renewals, and compliance with labor regulations</li><li>Monitor fleet schedules, deployment, and ensure riders meet operational requirements</li><li>Prepare and maintain reports for management on riders&rsquo; performance and operations</li><li>Act as a point of contact for riders regarding administrative and operational queries</li><li>Support management in planning and implementing operational improvements</li></ul>Requirements:<ul><li>Female candidate with prior experience in administration and/or operations (delivery/logistics industry preferred)</li><li>Strong communication and interpersonal skills (English, Hindi/Urdu an advantage)</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Ability to handle multiple tasks and work under pressure</li><li>Organized, detail-oriented, and problem-solving mindset</li></ul>Salary &amp; Benefits:<ul><li>Competitive monthly salary (to be discussed based on experience)</li><li>Additional benefits as per UAE labor law</li></ul>Job Types: Full-time, FresherPay: AED2,500.00 - AED3,000.00 per month

Admin cum Operations

Uniplus

The ideal candidate will be well experienced in :<ul><li>Managing social media posts for the company</li><li>Creating the graphic design using Canva, photo shop as well as making videos and editing</li><li>Should be creative and well versed with current trends in communication and design</li><li>Be able to shoot and act in reels if required, should not be camera shy</li><li>High level of command on English language and grammar</li><li>Experience in Paid advertising, meta suite, google AdWords and analytics</li><li>should have fast typing speed</li><li>Should be fine with all office admin work</li><li>Ready to assist the director as secretary</li><li>Multitasker</li><li>30-40% job would be social media related , 30 % admin and rest as personal secretary to the Director</li></ul>Job Type: Full-timePay: Up to AED4,000.00 per month

Social Media Specialist cum multifunctional admin

AL REEM REAL ESTATE

We are urgently seeking a proactive and detail-oriented Admin Executive to join our team in Dubai. The ideal candidate should have prior experience in administrative roles, preferably within the hospitality or real estate sectors, and be able to manage daily operations efficiently while supporting various departments.Key Responsibilities:<ul><li>Handle day-to-day administrative tasks and office coordination</li><li>Manage documentation, filing, and data entry</li><li>Support HR, operations, and management teams as required</li><li>Maintain office supplies and ensure smooth facility operations</li><li>Coordinate with vendors, clients, and internal teams</li><li>Schedule meetings, prepare reports, and maintain records</li><li>Ensure compliance with company policies and procedures</li></ul>Requirements:<ul><li>2&ndash;3 years of proven administrative experience</li><li>Background in hospitality or real estate is highly preferred</li><li>Excellent organizational and multitasking skills</li><li>Strong communication and interpersonal abilities</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Must be currently residing in the UAE</li><li>Available to join immediately</li></ul>Job Type: Full-timeApplication Deadline: 15/10/2025 Expected Start Date: 09/10/2025

Admin Executive

M S K Real Estate Brokers

We are hiring a Secondary &amp; Portal Admin Executive to join our fast-growing real estate brokerage in Dubai. The ideal candidate must have 1&ndash;2 years of UAE real estate experience, strong portal listing skills, and good knowledge of DLD, Ejari, and Trakheesi procedures.Key Responsibilities<ul><li>Create and manage property listings on Bayut, Property Finder, and Dubizzle &mdash; ensuring accuracy, valid permits, quality images, and timely updates.</li><li>Monitor live listings, update status, and archive expired posts.</li><li>Coordinate with agents to collect documents, images, and required details for publishing.</li><li>Support secondary sales and leasing teams with DLD forms, NOCs, title deeds, and viewings.</li><li>Maintain organized records of all property leads, listings, and deals for reporting and compliance.</li><li>Publish and verify listings in HubSpot CRM; track performance and generate reports.</li><li>Coordinate portal promotions with marketing, assist with photo editing, open houses, and handovers.</li><li>Handle day-to-day office admin tasks and respond to portal/client queries.</li></ul>Requirements<ul><li>1&ndash;2 years&rsquo; experience in Dubai real estate administration.</li><li>Hands-on experience with Bayut, Property Finder, Dubizzle.</li><li>Knowledge of DLD / Ejari / Trakheesi processes.</li><li>Proficient in Microsoft Office and CRM systems (HubSpot preferred).</li><li>Excellent English communication skills (Arabic/Hindi/Tagalog is a plus).</li><li>Highly organized, proactive, and able to multitask.</li></ul>Why Join Us<ul><li>Opportunity to work in a fast-paced brokerage with strong marketing support.</li><li>Hands-on exposure to portal operations and secondary market transactions.</li><li>Career growth and learning opportunities within Dubai&rsquo;s real estate market.</li><li>Visa and insurance provided by the company.</li></ul>Experience Required<ul><li>Real Estate Admin: 1 year (Required)</li><li>Portal Listing: 1 year (Required)</li><li>Real Estate Industry: 1 year (Required)</li></ul>Job Type: Full-time Location: Dubai, UAE Female candidates preferredJob Type: Full-time

Secondary & Portal Admin Executive

IT cum Admin for our Dubai office. Please apply only if you have experience or background in IT.-Must be in DubaiImmediate Join.Responsibilities<ul><li>Administer network and data security, including directory, group policy, firewalls, virus protection, and email security</li><li>Perform data backups to ensure all company-owned work is saved</li><li>Install and update network system improvements</li><li>Monitor servers, LAN/WAN, and Wi-Fi to ensure full coverage</li><li>Evaluate connectivity issues, equipment, and software and hardware</li><li>Respond to IT issues; hardware maintenance, software, networking, etc.</li><li>Provide helpdesk and technical support either by phone, remote access.</li><li>Oversee troubleshooting for system errors</li><li>Set up equipment for new users and employees</li><li>Consult with vendors and clients to integrate and update company technology</li><li>Website/portal check and monitoring</li><li>Coordinate office activities and operations to secure efficiency and compliance to company policies</li><li>Manage agendas/travel arrangements/appointments etc. for the management</li><li>Manage phone calls and correspondence (e-mail, letters, packages etc.)</li><li>Support budgeting and bookkeeping procedures</li><li>Create and update records and databases with personnel, financial and other data</li><li>Track stocks of office supplies and place orders when necessary</li><li>Assist colleagues whenever necessary</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Provide information by answering questions and requests</li><li>Generate reports</li><li>Handle multiple projects</li><li>Prepare and monitor invoices</li></ul>Job Type: Full-timePay: AED3,000.00 per monthLocation:<ul><li>Dubai (Required)</li></ul>

IT cum Admin

Explore 278+ Admin secretary in Dubai this October. Find roles across top companies and apply now to boost your career.