executive assistant

office manager

administrative assistant

secretary

accounts assistant

admin secretary

Grand Global FZE

We are currently seeking a dedicated and highly organized Admin Secretary to join our team. The ideal candidate will provide comprehensive administrative support, assist with client management, and coordinate internal office operations.Key Responsibilities:<ul><li>Manage front desk operations by greeting visitors, answering inquiries, and directing them to appropriate personnel swiftly and courteously.</li><li>Coordinate and schedule appointments and meetings, ensuring all relevant materials are prepared in advance to optimize executive time management.</li><li>Handle incoming calls with professionalism, taking accurate messages and ensuring effective communication between departments and external contacts.</li><li>Maintain an organized filing system, both digital and physical, for easy retrieval of important documents and information as needed.</li><li>Oversee office supplies inventory, anticipating needs and placing orders to ensure the workplace is fully equipped at all times.</li><li>Manage correspondence by drafting, editing, and sending emails, documents and letters while adhering to the company&rsquo;s communication guidelines</li><li>Assist with day-to-day operational support as required</li><li>Requirements:</li></ul>Fluent in English and Arabic<ul><li>Currently based in Dubai &ndash; applications from outside the UAE will not be considered</li><li>Minimum educational qualification of a high school diploma; an associate or bachelor&rsquo;s degree in business administration is preferred.</li><li>1-3 years of relevant experience in a receptionist or administrative support role within a corporate environment is essential.</li><li>Proficiency in office software, including MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.</li><li>Excellent verbal and written communication skills to interact professionally with clients, visitors, and colleagues.</li><li>A proactive attitude with a keen attention to detail to ensure accuracy in all tasks and communications.</li><li>Ability to maintain confidentiality and handle sensitive information with discretion and integrity.</li><li>Preferably immediate joining.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>admin: 2 years (Required)</li></ul>Language:<ul><li>arabic (Required)</li></ul>

Executive Secretary cum Receptionist

Gmi LLC

Requires Secretary Female with Experiences join Immediately: Key Responsibilities: 1-Provide administrative support to the management team. 2-Assist in maintaining records of property listings, transactions, and client databases. 3-Communicate effectively with clients, partners, and team members. 4-Support office operations to ensure smooth workflows. Cv Required

Secretary Female with Experiences join Immediately:

Al Riyady Corporate Services

We are looking for an organized, detail-oriented Secretary cum Accounts Executive to support the daily administrative and financial operations of our Skin &amp; Laser Clinic Centre. The role combines front-desk responsibilities, patient coordination, and basic accounting tasks. The ideal candidate will be professional, dependable, and experienced in managing clinic office operations with high accuracy and confidentiality.Location: Al Wasl Road Jumeirah, DubaiKey Responsibilities:<ul><li>Manage front-desk operations, greet patients, answer incoming calls, and schedule appointments.</li><li>Maintain patient records, ensure confidentiality, and manage filing systems (digital and physical).</li><li>Handle email correspondence, prepare letters, reports, and internal communications.</li><li>Coordinate with dermatologists, laser technicians, and clinic staff to ensure smooth patient flow.</li><li>Manage clinic inventory (supplies, consumables, forms) and coordinate with suppliers.</li><li>Assist in preparing daily schedules, meeting agendas, and documentation.</li></ul>Accounts &amp; Finance Support<ul><li>Record daily financial transactions, including patient payments, invoices, and receipts.</li><li>Handle billing, prepare estimates, collect payments, and issue receipts.</li><li>Reconcile cash and card transactions at end of day.</li><li>Assist in maintaining petty cash, expenses, and monthly financial reports.</li><li>Coordinate with external accountants for monthly VAT, payroll, and financial statements.</li><li>Follow up on outstanding payments and track receivables and payables.</li></ul>Patient Coordination<ul><li>Provide information about treatments, pricing, and promotions as trained by clinic management.</li><li>Confirm appointments, send reminders, and follow up with patients after procedures if required.</li><li>Ensure excellent service and patient satisfaction throughout their clinic experience.</li></ul>Requirements<ul><li>Previous experience as a secretary, receptionist, or accounts assistant, preferably in a medical or aesthetic clinic.</li><li>Strong knowledge of basic accounting principles and hands-on experience with accounting software (e.g., QuickBooks, Tally, or clinic management systems).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational skills with the ability to multitask in a fast-paced environment.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Fluency in English; additional languages (Arabic, Hindi, Tagalog) are an advantage.</li><li>Professional appearance and customer-oriented attitude.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>How much your expected salary?</li><li>Are you available to join immediately?</li></ul>Experience:<ul><li>Secretary Cum Accounts: 1 year (Preferred)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>

Secretary cum Accounts - For Skin & Laser Clinic Centre

TTE GULF Management Consultancy

Job SummaryThe Executive Secretary provides administrative support to the Duba&iuml; office.This role involves managing schedules, handling correspondence (suppliers, banks,&hellip;), smooth operation of the executive's office and sales support : logistic, invoicing.Key ResponsibilitiesAdministrative Support:- Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.- Prepare, proofread, and edit correspondence, reports, and presentations.- Screen phone calls, emails, and inquiries, and direct them as appropriate.Meeting Coordination:- Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.- Coordinate logistics for internal and external meetings or events.Office Management:- Ensure that the executive&rsquo;s office operates efficiently by maintaining office supplies and handling other administrative tasks as needed.- Manage confidential documents and ensure proper filing systems are in place.Communication:- Serve as a point of contact between the executive and internal/external stakeholders.- Handle sensitive and confidential information with discretion.Project Assistance:- Support the executive in managing projects and conducting research as required.- Monitor and prioritize incoming tasks or requests to ensure timely completion.Required QualificationsExperience:- Proven experience as an Executive Secretary, Executive Assistant, or similar role for 3 years minimum.- Strong familiarity with office management procedures and basic accounting principles.Skills:- Exceptional organizational and time-management skills.- Excellent written and verbal communication in English &ndash; Arabic is a plus- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ERP- Ability to multitask, prioritize, and meet deadlines under pressure.Personal Attributes:- High level of professionalism and discretion.- Strong interpersonal skills and ability to build relationships.- Detail-oriented with a proactive approach to problem-solving.Job Type: Full-timePay: AED4,000.00 per monthApplication Question(s):<ul><li>Are you ready to join immediately ?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Executive Secretary Cum Junior Accountant - Spouse Visa

CRI 360 Architects and Engineers

The position is at an Engineering consultancy, candidate should be a female admin with related degree. Must be on own visa or husband/relative visa.Only Candidates who can answer the below questions will be entertained.1. Are you on Husband/relative visa or own visa? 2. Do you have a working experience as Admin or document controller in an Engineering consulting company? 3. Do you have experience working in the construction industryQUALIFICATIONS / REQUIREMENTS:<ul><li>Female with at least 2 years UAE of experience of administrative and clerical experience.</li><li>Proven experience as an office administrator, office assistant or relevant role.</li><li>Outstanding communication and interpersonal abilities.</li><li>Excellent organizational and leadership skills.</li><li>Familiarity with office management procedures.</li><li>Knowledgeable in QuickBooks account management.</li><li>Excellent knowledge of MS Office and office management software (ERP etc.)</li><li>Qualifications in secretarial studies will be an advantage.</li><li>Familiarity with UAE Labor Law and HR Policies.</li><li>Having a drivers license is advantage.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>What is your current Visa (Visit, Golden, Company sponsored, Spouse or parent Sponsored, other please indicate)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Dubai: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li><li>Tagalog (Preferred)</li></ul>

Female Admin

Ralshypermarket

Job SummaryThe Admin Coordinator is responsible for providing administrative support, ensuring smooth office operations, coordinating between departments, and maintaining accurate documentation. The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.Key ResponsibilitiesAdministrative Support&middot; Manage daily office operations and ensure proper functioning of administrative activities.&middot; Handle correspondence, emails, phone calls, and document circulation.&middot; Prepare letters, memos, reports, and presentations as required.&middot; Maintain accurate filing systems (physical and digital).Coordination &amp; Communication&middot; Serve as a central point of contact between departments, employees, and management.&middot; Coordinate meetings, appointments, and calendars for managers.&middot; Assist in organizing company events, trainings, and employee activities.&middot; Follow up on pending tasks with relevant team members.Documentation &amp; Record Maintenance&middot; Maintain employee records, attendance, leave requests, and other administrative documents.&middot; Ensure all documents are updated, organized, and accessible when needed.&middot; Handle procurement of office supplies, stationery, and other admin requirements.Office &amp; Facility Management&middot; Monitor and manage office equipment, maintenance, and cleanliness.&middot; Oversee vendor management and coordinate with suppliers/contractors.&middot; Assist in arranging travel, accommodation, and transportation for staff (if required).Support to HR &amp; Finance (if applicable)&middot; Assist HR with onboarding, joining formalities, and document collection.&middot; Support basic finance activities such as invoice processing, petty cash handling, and expense tracking.RequirementsEducation&middot; Bachelor&rsquo;s degree in Business Administration or related field.Experience&middot; 1&ndash;3 years of experience in administration or office coordination.&middot; Experience in UAE/GCC environment is an advantage.Skills&middot; Excellent communication and interpersonal skills.&middot; Strong organizational and time-management abilities.&middot; Proficiency in MS Office (Word, Excel, PowerPoint).&middot; Ability to handle confidential information professionally.&middot; Multi-tasking and problem-solving skills.Job Type: Full-time

Admin Coordinator

JIFCO Trading LLC

Job Title: Admin cum DesignerWe are seeking a motivated and detail-oriented Admin cum Designer to support our administrative operations and contribute to design-related tasks within our team. The ideal candidate will have basic knowledge of Quantity Surveying (QS), cost estimation, quotations, and invoicing. This role also involves preparing presentations, handling client communications, and assisting with design documentation. Experience in the furniture manufacturing industry will be an added advantage.Key Responsibilities - Administrative &amp; Client Coordination<ul><li>Handle client emails, inquiries, and follow-ups in a professional manner.</li><li>Maintain records of project documents, quotations, invoices, and purchase files.</li><li>Coordinate internally between design, production, and sales teams.</li><li>Assist in preparing and organizing presentations, reports, and meeting materials.</li></ul>Design &amp; QS Support<ul><li>Assist in preparing design layouts, drawings, and presentations (basic design knowledge preferred).</li><li>Support QS activities such as taking measurements, quantity take-offs, and preparing BOQs.</li><li>Prepare cost estimates, quotations, and invoices accurately and on time.</li><li>Coordinate with suppliers for material details, pricing, and samples if required.</li></ul>Software &amp; Technical Skills<ul><li>Proficient in MS Office (Excel, Word, PowerPoint).</li><li>Basic design software knowledge (AutoCAD, SketchUp, or similar) is a plus.</li><li>Ability to create professional presentations for client meetings.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in any related field.</li><li>0&ndash;1 year of experience in an administrative, QS, or design support role.</li><li>Experience in a furniture manufacturing industry is an advantage.</li><li>Strong communication skills and attention to detail.</li><li>Ability to multitask and manage deadlines.</li></ul>Key Attributes<ul><li>Organized and proactive.</li><li>Good interpersonal and coordination skills.</li><li>Willingness to learn and grow in a fast-paced environment.</li></ul>Job Type: Full-time

Admin cum designer

Explore 393+ Admin secretary in Dubai this December. Find roles across top companies and apply now to boost your career.