admin secretary

ayat group

We are seeking an experienced Admin cum Secretary to support our daily operations. Candidates must have a minimum of 5 years of experience in the construction and real estate industry.Responsibilities:<ul><li>Handle administrative and secretarial tasks</li><li>Manage scheduling, correspondence, and documentation</li><li>Coordinate with project teams, clients, and suppliers</li><li>Maintain organized filing systems</li><li>Assist with office operations and project support</li><li>Prepare reports, letters, and project-related documents</li></ul>Requirements:<ul><li>Minimum 5 years of experience in construction and real estate</li><li>Strong communication and organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to multitask and work independently</li><li>Attention to detail and strong follow-up skills</li></ul>Please submit your CV only if you have relevant experience in the construction and real estate field.Job Type: Full-timeApplication Question(s):<ul><li>1.	Do you have at least 5 years of experience working as an Admin, Secretary, or Executive Assistant?</li></ul>YesNo<ul><li>2.	Do you have experience working in the construction or real estate industry?</li></ul>Yes, in constructionYes, in real estateYes, in bothNo<ul><li>3.	Are you experienced in preparing and managing construction-related documents (contracts, site reports, invoices, etc.)?</li></ul>YesNo<ul><li>4.	How soon can you join?</li></ul>Immediately1&ndash;2 weeks1 monthMore than 1 month<ul><li>5. What is your expected monthly salary?</li></ul>

Admin / Secretary (Construction )

Artelia

<div>
 
 
 1 Mission
 
 
 
 The Operations Secretary enables the reliable functioning of Artelia Airports activities. Ensure the efficiency of the overall department by supporting project operations, preparing submissions, organizing meeting and communicating correct information. Prepares deliverables in line with the quality standards and manages document filing.
 
 
 
 
 
 
 2 Line and Staff Relations
 
 
 
 This role will report directly to the Director, Production and Operations. He/she has a hierarchical link with the Heads of practices. He/She has relation with:
 
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 All the local staff
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 All the external entities necessary to his/her job execution
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 3 Key Responsibilities
 
 
 
 
 
 Office Support &amp; Administration
 
 
 
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 Be the focal point within the team to assist with all administrative requirements as and when requested
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 Set up all paper-based Project folders and maintain records
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 Prepare and manage project correspondence, reports and documents.
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 Organize meetings, confirm the meeting to all attendees, Prepare MOM.
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 Format documents
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 Manage all documentation issued for the project at the office/site and as required.
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 Manage &amp; support the printing of all drawings &amp; documents, ensuring the most recent drawings are available and being worked from.
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 File and register all letters, engineer instructions, engineer instruction requests and non-conformity reports from/to contractors, from/to the client, from/to DAEP, DEWA&hellip;
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 Ensure that documents are internally and externally distributed according to the procedure.
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 Ensure that all incoming and outgoing correspondence have been properly registered, copied and distributed as noted by the Managing Director, or the Operations and Production Director
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 Track all documents issued for Approval; RFI&rsquo;s, Technical Submissions, RAMs, Samples etc
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 Track all Deliveries &amp; liaise with the Suppliers &amp; Administration to resolve any discrepancies.
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 Ensure all relevant project information is filed and archived both electronically and hard copies where necessary.
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 Coordinate with administration and follow-up of the client delegations visits (transport, hotels, receptions, airport and visas requests)
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 Assist in ISO Quality Audits related to Correspondence and Document Control.
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 Efficient document controlling.
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 4 Profile Specifications &ndash; Minimum Requirements
 
 
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 Min. 5 years&rsquo; experience as Secretary in the field of Architecture / Engineering
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 Education: Bachelor&rsquo;s Degree or equivalent
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 Well versed in MS office Application (Word, Excel, Outlook, PowerPoint and basic MS Project), Video editing and Adobe PDF
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 Well versed in using Aconex- Document control and database operations, incoming and outgoing correspondence and file transfers for various Projects.
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 Knowledge in using Project management tools : PM Web, Project Wise, RMS
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 </ul>
 
 
 
</div>

Operations Secretary

Arec Engineering Consultant

We are hiring an HR Secretary with 2&ndash;5 years of experience to support daily HR and administrative operations.Responsibilities:<ul><li>Handle HR and administrative tasks</li><li>Prepare documents and reports</li><li>Organize meetings and scheduling</li><li>Support daily HR operations</li></ul>Requirements:<ul><li>2&ndash;5 years of relevant experience</li><li>Experience in well-established/large companies (mandatory)</li><li>Strong communication and organizational skills</li><li>Excellent Microsoft Office skills</li><li>Preferred: Philippines</li></ul>Job Type: Full-time

HR Secretary

Zolo Real Estate LLC

Job DescriptionWe are a growing real estate company in Dubai seeking an experienced Admin Executive to manage Trakhees permits, property advertising on online portals, and general office administration. The ideal candidate will have hands-on experience in UAE real estate administration and strong attention to detail.Key Responsibilities- Apply for and manage Trakhees permits for property advertisements and marketing materials. - Upload, update, and manage property listings on:Bayut, Property Finder - Ensure all listings comply with RERA and Trakhees regulations - Coordinate with sales agents to collect listing details, prices, and availability - Prepare and manage real estate documentation (Forms A, B, F, MOUs, NOCs) - Maintain client, property, and transaction records - Handle daily office administration, correspondence, and filing - Coordinate with PROs, developers, and government authorities when requiredRequirements:- Minimum 3&ndash;5 years experience in UAE real estate administration - Proven experience handling Trakhees permits - Experience listing properties on Bayut and Property Finder. - Strong knowledge of Dubai real estate documentation and compliance - Good command of English (Arabic is an advantage) - Proficient in MS Office and CRM systems. - Well-organized, detail-oriented, and able to multitask.Key Competencies<ul><li>Attention to detail</li><li>Strong coordination skills</li><li>Time management</li><li>Problem-solving ability</li><li>Professional communication</li><li>Confidentiality and integrity</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have 3&ndash;5 years experience in UAE real estate administration?</li></ul>Experience:<ul><li>Administrative: 5 years (Required)</li></ul>

Admin Executive

MedCare

We looking for Office Admin/Secretaryfor SurgiMed companyfor our office located in DubaiApplicant should have a good experience in Microsoft office and able to manage the office according to the Policy and CriteriaResponsibilities :- Preparing Quotations and Receiving orders .-Creating Invoices and handling documents .-Mails Management /other online procedures .-Booking appointments for Managers .-Office Opening/Closing .Requirements :- Should have an Excellent Experience in Microsoft office .Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per month

Office Administrator

Blue Palace Real Estate Broker

We are a medium-sized Real Estate company looking for presentable Admin/Secretary in addition to our excellent team.Requirements: The candidate is expected to have the following competencies:<ul><li>Knowledge of all MS Office suite applications</li><li>Hands-on experience with office equipment</li><li>Professional attitude and appearance</li><li>Solid written and verbal communication skills</li><li>Multitasking and time-management skills, with the ability to prioritize task</li></ul>Please send your email directly to : amro@bluepalacere.com.Job Type: Full-time

Administrative Assistant/Secretary

Dawn Global Model Maker L.L.C

About the Role:We are looking for a Admin Cum Receptionist to manage our front desk and provide administrative support to ensure smooth office operations. As the first point of contact for visitors and callers, the ideal candidate will be friendly, organized, and professional, with strong multitasking abilities and attention to detail.Key Responsibilities:&middot; Greet and assist visitors, clients, and staff in a courteous and professional manner&middot; Answer and direct phone calls promptly and efficiently&middot; Manage incoming and outgoing correspondence, including emails and deliveries&middot; Schedule appointments, meetings, and conference room bookings&middot; Maintain office supplies and inventory&middot; Prepare documents, reports, and presentations as needed&middot; Handle administrative and secretarial duties for various departments&middot; Maintain filing systems and ensure all records and daily bills are updated and organized&middot; Handle confidential information with discretion&middot; Assist HR or management with basic clerical tasks&middot; Maintain employee records, personal files, and HR documentation.&middot; Coordinate with the PRO for all visa-related processes and handle WPS payroll submissions.(All PRO related work needs to Handle )&middot; Responsible for maintaining employee attendance and overtime recordsQualifications:<ul><li>Proven experience as a receptionist, secretary, or in a similar administrative role</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and multitasking skills</li><li>Professional appearance and demeanor</li><li>Ability to work independently and as part of a team</li><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field</li></ul>Industry<ul><li>Architecture and Planning</li></ul>Employment TypeJob Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>What is your Current Salary?</li><li>What is your Expected Salary?</li><li>What is your Notice Period (Days)?</li><li>Are you comfortable with the location of Al Quoz-4 Industrial Area?</li></ul>

Admin cum Receptionist

Explore 221+ Admin secretary in Dubai United Arab Emirates this March. Find roles across top companies and apply now to boost your career.