admin secretary

Jobstronaut

<div>
 
 The client is looking to hire a Technical Coordinator Cum Admin Secretary for their team at Al Khobar.
 
 
 
 
 
 
 Responsibilities :
 
 
 
 
 
 <ul>
 <li>
 Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
 </li>
 <li>
 Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.
 </li>
 <li>
 Manage communication channels, such as phone calls and emails.
 </li>
 <li>
 Supervise office staff, including clerical and administrative personnel.
 </li>
 <li>
 Maintain filing systems and ensure the proper retention, protection, and disposal of records.
 </li>
 <li>
 Manage data entry and other record-keeping tasks.
 </li>
 <li>
 Oversee office supplies to ensure resources are available when needed.
 </li>
 <li>
 Establish and implement office policies and procedures to maintain order and efficiency.
 </li>
 <li>
 Review and update office policies as necessary to reflect changing needs.
 </li>
 <li>
 Assist with budget preparation and track expenditures.
 </li>
 <li>
 Process invoices and manage accounts payable and receivable.
 </li>
 <li>
 Coordinate with building management for office maintenance and repairs.
 </li>
 <li>
 Ensure a safe and clean work environment.
 </li>
 <li>
 Provide regular office operations reports to management and identify areas for improvement.
 </li>
 <li>
 Support the recruitment, onboarding, and training of new employees.
 </li>
 </ul>
 
 
 
 
 
 Qualifications :
 
 
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Ability to multi-task, organize, and prioritize work
 </li>
 </ul>
 
 
</div>

Technical Coordinator Cum Admin Secretary

Jazz & Riffs Hardware Collection

You&rsquo;ll support the founder in marketing, online shop upkeep, and daily admin/order flow. A hands-on role where design, organization, and execution meet.Key ResponsibilitiesMarketing (Brevo, Instagram, Etsy, Shopify, Canva): - Schedule and track Brevo email campaigns (color series, white papers, showroom outreach). - Post to Instagram (reels, captions, hashtags), LinkedIn, and Pinterest. - Maintain Etsy listings (titles, tags, photos, SEO) and prep Shopify pages. - Light Canva editing and template updates.Admin &amp; Sales Support: - Create and track sales orders, invoices, and wholesale sign-ups. - Keep contact spreadsheets current. - Organize digital files/folders; create labels and shipping docs.Production Support: - Turn sales orders into job tickets. - Monitor materials (glass, stainless, packaging). - Confirm shipping dates with customers.Job Type: Part-timePay: $19.00 - $28.00 per hourExpected hours: 15 &ndash; 25 per weekBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>1. Have you managed email campaigns (Brevo/Mailchimp)? What results did you achieve?</li></ul>2. Show me a sample IG or Etsy listing you&rsquo;ve created. What was the impact? 3. How do you prioritize when multiple requests (orders, posts, follow-ups) come in at once? 4. Walk me through how you&rsquo;d structure SEO tags for an Etsy listing. 5. Tell me about a time you improved organization or processes in a past role. 6. Comfort level with spreadsheets&mdash;can you create dropdowns, filters, or simple formulas? 7. How would you describe &ldquo;design-forward&rdquo; content in your own words?Work Location: Hybrid remote in Mesa, AZ 85207

Marketing & Admin Secretary

Al Tamimi

<div><div>Role: Bilingual Admin Assistant / Secretary
</div>Reporting line: Team Leader
Requirements:
<ul><li>5+ years of secretarial experience with a professional services company
</li><li>Familiarity with legal documents and terminology
</li><li>Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
</li><li>Experience with legal technology (document management systems, transcription software, dictaphone, etc)
</li><li>Superior written and oral communication skills in English
</li><li>Ability to work with a team of lawyers and other colleagues
</li><li>Outstanding time-management and accurate typing skills
</li><li>Capability to effectively prioritize and meet deadlines
</li><li>Strong interpersonal skills with an ability to build relationships with senior executives
</li><li>Good problem-solving and decision-making skills
</li><li>Exceptional organizational skills
</li><li>Demonstrate a courteous and professional demeanour
</li></ul>Duties and Responsibilities:
<ul><li>Provide administrative support to one or more lawyers
</li><li>Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
</li><li>Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
</li><li>Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
</li><li>Maintains lawyer&rsquo;s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
</li><li>File, organize, scan, copy and fax legal documents promptly
</li><li>Screen, direct, and prioritize incoming calls and emails to lawyers
</li><li>Adhere to the Firm&rsquo;s policies and procedures
</li></ul>Relationships:
<ul><li>Lawyers
</li><li>Team Leader
</li><li>Business Support Teams
</li><li>Secretaries
</li></ul>Diversity, Equity &amp; Inclusion :
<ul><li>Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
</li><li>We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
</li><li>Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.</li></ul></div>

Admin Assistant / Secretary

Al Tamimi & Company

<div>
 
 
 
 Role:
 
 
 Bilingual Admin Assistant / Secretary
 
 
 
 
 
 
 
 Reporting line:
 
 
 Team Leader
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 
 <ul>
 <li>
 5+ years of secretarial experience with a professional services company
 </li>
 <li>
 Familiarity with legal documents and terminology
 </li>
 <li>
 Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
 </li>
 <li>
 Experience with legal technology (document management systems, transcription software, dictaphone, etc)
 </li>
 <li>
 Superior written and oral communication skills in English
 </li>
 <li>
 Ability to work with a team of lawyers and other colleagues
 </li>
 <li>
 Outstanding time-management and accurate typing skills
 </li>
 <li>
 Capability to effectively prioritize and meet deadlines
 </li>
 <li>
 Strong interpersonal skills with an ability to build relationships with senior executives
 </li>
 <li>
 Good problem-solving and decision-making skills
 </li>
 <li>
 Exceptional organizational skills
 </li>
 <li>
 Demonstrate a courteous and professional demeanour
 </li>
 </ul>
 
 
 
 
 
 
 Duties and Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Provide administrative support to one or more lawyers
 </li>
 <li>
 Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
 </li>
 <li>
 Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
 </li>
 <li>
 Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
 </li>
 <li>
 Maintains lawyer&rsquo;s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
 </li>
 <li>
 File, organize, scan, copy and fax legal documents promptly
 </li>
 <li>
 Screen, direct, and prioritize incoming calls and emails to lawyers
 </li>
 <li>
 Adhere to the Firm&rsquo;s policies and procedures
 </li>
 </ul>
 
 
 
 
 
 
 Relationships:
 
 
 
 
 
 
 <ul>
 <li>
 Lawyers
 </li>
 <li>
 Team Leader
 </li>
 <li>
 Business Support Teams
 </li>
 <li>
 Secretaries
 </li>
 </ul>
 
 
 
 
 
 
 Diversity, Equity &amp; Inclusion
 
 
 :
 
 
 
 
 <ul>
 <li>
 Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
 </li>
 <li>
 We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 </li>
 <li>
 Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
 </li>
 </ul>
</div>

Acube Abodes Realty

We are seeking a highly organized and proactive Admin cum Secretary and Receptionist to support daily operations in our real estate development company. The ideal candidate will handle a wide range of administrative and clerical tasks to ensure the smooth running of the office and support project teams across departments, including development, finance, marketing, and legal.Key ResponsibilitiesOffice Management:<ul><li>Maintain and organize office supplies inventory and manage procurement.</li><li>Manage and maintain reception area, always ensuring a clean and organize space</li><li>Oversee filing systems (physical and digital) for ease of access and compliance.</li><li>Handle scheduling, calendar management, and meeting coordination.</li><li>Manage CEO and Director daily, weekly schedule</li><li>Coordinate with the company driver and other staff for outdoor urgent needs</li><li>Maintain and organize office files. Records and documentation.</li><li>Arrange and coordinate meetings including preparing minutes.</li><li>Manage external contacts and maintaining regular communications</li><li>Serves main point of contact for all incoming calls and redirect them accordingly</li><li>Greet and welcome visitors and guest in a warm and professional manner</li><li>Serve welcome drinks/coffees to guests</li><li>Coordinate with other team members to ensure seamless communication and collaboration</li></ul>Document Control &amp; Correspondence:<ul><li>Prepare, review, and format correspondence, reports, and presentations.</li><li>Develop and design high quality PowerPoint presentation for meetings and conferences.</li><li>Manage incoming/outgoing communications (emails, letters, packages).</li></ul>Project Support:<ul><li>Assist project teams with administrative tasks such as tracking approvals, documentation follow-up, and appointment setting.</li><li>Coordinate with consultants, contractors, and clients as required.</li><li>Support in updating project logs, contracts, and status reports.</li><li>Assist in basic procurement coordination and vendor follow up.</li></ul>Financial and HR Coordination:<ul><li>Support finance with basic invoice tracking, petty cash, and expense reports.</li><li>Assist HR in onboarding new employees, record keeping, and attendance tracking.</li><li>Support HR in visa processing, trade license renewals, insurance and PRO related documentation</li></ul>Event &amp; Travel Arrangements:<ul><li>Plan company events, meetings, or conferences.</li><li>Handle travel bookings for staff and management.</li><li>Coordinate and Manage guest list and awards lists for events etc.</li></ul>Requirements:<ul><li>Proven experience as an administrative assistant, preferably in real estate or construction.</li><li>Strong knowledge of MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent organizational and multitasking skills.</li><li>Professional communication skills &ndash; written and verbal.</li><li>Familiarity with real estate documentation is a plus.</li><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field preferred.</li></ul>Preferred Qualities:<ul><li>Attention to detail and ability to handle confidential information.</li><li>Proactive, self-motivated, and adaptable to fast-paced environments.</li><li>Strong time management skills with the ability to prioritize tasks effectively.</li><li>Pleasant personality and excellent interpersonal skills</li><li>Highly motivated, dedicated, and hardworking</li><li>Ability to manage administrative tasks and document control independently, with a creative and proactive approach</li><li>Pay strong attention to detail and resolve the issues effectively.</li><li>Strong time management skills with the ability to prioritize tasks effectively.</li><li>Ability to work independently and as part of a team</li></ul>Salary: AED 2,500 to AED 3,000 Based on experienceVisa: Spouse / Own Visa*Must be available to join immediately or with a short notice period*Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthLanguage:<ul><li>English (Preferred)</li></ul>

Admin cum Secretary and Receptionist

Like Home by Dar Al Zain

Job description:Position Overview:We are seeking a highly organized and proactive Admin cum Secretary to join our dynamic real estate team. The ideal candidate will have experience with Trakeeshi and property listing platforms, providing administrative and secretarial support to ensure smooth office operations and efficient property transactions.Key Responsibilities:<ul><li>Handle daily administrative tasks, including filing, scheduling, and document management.</li><li>Prepare, update, and manage property listings on Trakeeshi, MLS, and other real estate platforms.</li><li>Draft, review, and organize contracts, agreements, and real estate documents.</li><li>Coordinate and schedule meetings, appointments, property viewings, and open houses.</li><li>Answer phone calls, emails, and client inquiries promptly and professionally.</li><li>Maintain accurate records of client details, transactions, and property data.</li><li>Prepare reports, presentations, and marketing materials for property promotions.</li><li>Provide secretarial support to management, including calendar management and travel arrangements.</li><li>Follow up on deadlines for contracts, inspections, and other key real estate processes.</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as an administrative assistant or secretary, preferably in the real estate industry.</li><li>Familiarity with Trakeeshi software/platform and property listing tools (MLS, Zillow, etc.).</li><li>Strong organizational, multitasking, and time-management skills.</li><li>Excellent communication skills, both verbal and written.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.</li><li>Ability to work independently and handle confidential information with discretion.</li><li>Knowledge of real estate processes and terminology is a strong advantage.</li><li>Arabic speaker</li></ul>Preferred Skills:<ul><li>Experience with CRM systems or real estate management software.</li><li>Basic marketing or social media management skills for property promotions.</li><li>Attention to detail and problem-solving abilities.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per month

Admin cum Secretary (with Trakeeshi & Listing Experience)

Alaska Cleaning Center

We are looking for a responsible Secretary cum Admin to perform a variety of administrative, clerical tasks and providing support to General Manager and Sales Team.Roles and Responsibilities:-<ul><li>As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.</li><li>Prepare LPO, Quotations, Contracts as and when required.</li><li>Tender Estimation</li><li>You will be the point of reference for all queries, requests or issues and will be an integral part of the company&rsquo;s workforce.</li><li>Assist colleagues and executives by supporting them with planning and distributing information</li><li>Answering phone calls and redirect them when necessary</li></ul>Requirements:-<ul><li>Proven work experience as a Secretary or Sales Admin for at least 2-3 years</li><li>Preferable from cleaning products, equipment, chemical trading companies.</li><li>Fluency in English- Verbal and Written</li><li>Proficiency in MS Office</li><li>Must be locally available and ready to join immediately.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Secretary cum Admin

Search 1578+ Admin secretary jobs near you this October. New roles added regularly across leading industries. Apply today.

1578 admin secretary jobs NEAR_ME

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