admin secretary

Department of Energy Abu Dhabi

<div>
 
 The Executive Secretary is responsible for assisting the line manager with all daily responsibilities and tasks assigned to the manager, ensuring that all duties are successfully performed.
 
 
 
 
 
 The Executive Secretary's responsibilities include scheduling meetings, organizing logistics, responding to inquiries, conducting research, receiving and scanning phone calls and emails in order to respond, and assisting with administrative tasks.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide secretarial and administrative support to direct and support day-to-day office requirements such as conducting basic research, preparing documents and correspondence, coordinating meetings, logistical procedures, and scheduling.
 </li>
 <li>
 Draft regular memos and correspondence as per templates and guidelines This includes drafting letters and correspondence, recording and distributing meeting minutes, and any other required correspondence, formal or informal.
 </li>
 <li>
 Receive, document, and archive incoming documents, mail, and other forms of communication.
 </li>
 <li>
 Keep and submit an internal and external document record in accordance with approved office procedures and practices.
 </li>
 <li>
 Provide the necessary assistance by tracking down the documents/information required from the main partners as well as internal and external stakeholders.
 </li>
 <li>
 Prepare the schedule, as well as organize and manage interviews, internal and external meetings, and other events as needed.
 </li>
 <li>
 Answer, scan, sort, and transfer phone calls.
 </li>
 <li>
 Deal effectively with internal sector/directorates/sections and ensure effective support is provided, particularly in the HR and Finance Directorates.
 </li>
 <li>
 Organize, book, and manage travel arrangements as needed, as well as coordinate with internal and external work groups.
 </li>
 <li>
 Ensure that appropriate office supplies are available through the General Services.
 </li>
 <li>
 Demonstrate proficiency with computers, fax machines, printers, scanning, photocopying, and other office tools required to support documentation requirements.
 </li>
 <li>
 Maintain the confidentiality of office files, records, documents, and data.
 </li>
 <li>
 Establish positive working relationships with internal work groups within the Department of Energy, as well as partners and external stakeholders, to drive the implementation of tasks.
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's Degree in a relevant discipline, e.g., Business Administration.
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 Minimum of 2 years of experience in executive affairs.
 </li>
 </ul>
 
 
 
</div>

Executive Secretary (UAEN)

Kickstarter inc

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul> Requirements and skills<ul><li>Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus  </li></ul>About our company we specialize in empowering businesses by connecting them with skilled virtual professionals who streamline workflows and drive success. Our team values efficiency, collaboration, and innovation to ensure our clients meet their goals. Whether you’re a small business owner or a growing organization, we help you focus on what matters most by providing tailored virtual assistant solutions. Join us and be part of a company committed to supporting professionals and organizations worldwide.

Work from home Administrative assistant

Howard County Conservancy

The Bookkeeper/Human Resources Manager is responsible for recording financial transactions, managing payroll and maintaining and balancing the books. This position also manages HR functions including hiring, onboarding, benefits and retirement plan administration. This position is hybrid with flexibility for remote work. Duties include:Bookkeeping<ul><li>Manages bi-weekly payroll through payroll service</li><li>Pays bills and manages vendors in online bill pay system</li><li>Manages bank deposits and inputs donations, earned income, debits and receipts into Quickbooks. Reconciles bank statements</li><li>Oversees annual and quarterly payroll returns through payroll vendor</li><li>Completes registration with Secretary of State and other regulatory agencies</li><li>Maintains and updates Chart of Accounts</li><li>Creates quarterly P&amp;L and balance sheet statements for staff and board, and other reports as needed</li><li>Manages employee IRA contributions including annual reminders to staff, and managing withholding</li><li>Manages reporting and data input with employee benefits providers</li><li>Interacts with investment advisors and respond to requests for information</li><li>Work with auditors, prepares reports and provides documentation as requested</li><li>Manages financial reporting for grant programs</li></ul>Human Resources<ul><li>Posts job openings and completes initial screenings and interviews</li><li>Ensures onboarding documentation and orientation is complete for new hires</li><li>Manages edits to and distribution of the employee handbook</li><li>Manages employee files</li><li>Serves as fingerprint administrator for the organization</li><li>Provide clerical and administrative support as requested</li><li>Other duties as assigned.</li></ul>Requirements:<ul><li>Associates degree or equivalent experience</li><li>3+ years experience in bookkeeping, HR or admin support in office environment</li><li>Experience using Quickbooks required, experience with nonprofit bookkeeping preferred</li><li>Payroll services and payment processing systems experience required</li><li>Ability to handle multiple tasks and roles patiently and professionally</li><li>Proven communication skills and solid decision-making skills</li><li>Strong project management and time management skills; highly organized and detail oriented</li><li>Works effectively with a variety of staff, clients and stakeholders</li><li>Proficient with Microsoft Office, Google Suite, and CRM systems</li></ul>Benefits and salary include:<ul><li>Salary range $65,000 - $68,000</li><li>Three weeks of PTO with an increase after 5 years, 14 paid holidays</li><li>Pretax Simple IRA with fully vested employer match of 3%</li><li>Employer funded short &amp; long term disability insurance and life insurance</li><li>Employer contribution to group health insurance plan</li></ul>Position open until filled. Submit resume and cover letter to talita.lucena@howardnature.orgPay: $65,000.00 - $68,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: Hybrid remote in Woodstock, MD 21163

Bookkeeper/Human Resources Manager

Info center Network & Communications W.L.L.

<ul><li>Monitor office supplies and coordinate procurement when required.</li><li>Coordinate office maintenance and repair requests.</li><li>Liaise with vendors, suppliers, and service providers.</li><li>Support the organization of meetings, company events, and staff activities.</li><li>Ensure office equipment is functioning properly.</li><li>Follow up on pending approvals and administrative requests.</li><li>Support management with special projects and assignments.</li><li>Assist in maintaining smooth communication between departments.</li><li>Prepare administrative reports as requested by management.</li><li>Ensure compliance with company policies and administrative procedures.</li><li>Support continuous improvement of administrative processes.</li></ul>Pay: QAR2,000.00 - QAR4,000.00 per monthWork Location: In person

Admin Coordinator

MAF FIRE MIDDLE EAST LLC

Job Title: Secretary cum Sales CoordinatorLocation: Dubai, UAEJob Type: Full-timeWe're Hiring!Job DescriptionWe are seeking a motivated and organized Secretary cum Sales Coordinator to join our team in Dubai. Preference will be given to candidates with experience in the Fire &amp; Safety industry.Requirements:Bachelor's Degree (Graduate)Minimum 2 years of Dubai/UAE experienceFire &amp; Safety industry experience is preferredStrong communication and interpersonal skillsGood knowledge of Microsoft Office (Word, Excel &amp; Outlook)Well-organized, responsible, and able to multitaskKey Responsibilities:Handle office administration and secretarial dutiesPrepare quotations and sales documentsCoordinate with customers and the sales teamFollow up on inquiries and ordersMaintain records and support daily office operationsWhy Join Us?Competitive salaryCareer growth opportunitiesFriendly and professional work environmentBenefits as per UAE Labour LawApply now if you meet the above requirements and are ready to join immediately or at short notice.Job Type: Full-timeExperience:<ul><li>Secretary: 1 year (Preferred)</li></ul>License/Certification:<ul><li>Driving License (Preferred)</li></ul>Work Location: In person

Secretary cum Sales Coordinator

Temple University Health System

Provides direct and indirect patient care duties under the guidance and direction of the registered nurse. Responsible for implementing components of the plan of care through the initiation/completion of procedures relating to basic human, mental health and social needs; comfort, safety and emergency measures; activities of daily living; personal care needs; nutrition and fluid needs; and elimination needs. Measures vitals signs, interprets cardiac monitoring strips, identifies dysrhythmias, documents monitoring strips and reports information to the registered nurse. Performs ECGs, venipuncture, capillary blood glucose testing, and Unit Secretary, Patient Transport and Environment of Care duties.
 
Education
 Other Successful completion of Nurses Aide/Medical Assistant Training and Competency Evaluation program or successful completion of the Fundamentals of Nursing Care Course in a Registered Professional Nurse program. Required
 High School Diploma or Equivalent Preferred
 
Experience
 General Experience as a nursing assistant, medical assistant, monitor technician and/or unit secretary. Preferred
 General Experience as a nursing assistant, medical assistant, monitor technician, phlebotomist and/or unit secretary - for Medical Telemetry Preferred
 
Licenses

PATIENT CARE TECHNICIAN 6A Med Surg 24HR Night Shift (7pm-7:30am) Episcopal Campus

State of Michigan

<div>JOB The Department reserves the right to close this posting prior to its original end date. Once 50 applications have been received, the posting will automatically close. 
At the Department of Labor and Economic Opportunity, we are passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful to all our employees and the public we serve. Our department provides the connections, expertise and innovative solutions to drive continued business growth, build vibrant communities, create affordable housing, generate tourism and attract and retain key talent to fill Michigan&rsquo;s vast pipeline of opportunities. Learn more at www.michigan.gov/LEO.
This position serves as the secretary and management assistant to district/site manager in an MRS district administrative unit. Position is responsible for coordination of office activities, is knowledgeable of confidential personnel matters and performs a full range of management support secretarial assignments. Serves as lead administrative support for the district. Serves as the district Procurement Card holder; completes authorized purchases in accordance with State of MI procurement policies. Performs related work as assigned.
Secretary - Position Description Summary 
 
If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position.
Employment and Training Careers page 
EXAMPLE OF DUTIES Education 
Educational level typically acquired through completion of high school. 
 
Experience 
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8. 
 
OR 
 
Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7. SUPPLEMENTAL INFORMATION

To be considered for this position you must: 
 
1. Attach a cover letter describing what strengths and work experience you bring to this position. 
2. Attach a copy of your detailed resume to the job application. Dates of employment should include month and year and hours per week.
Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.
All classified employees are subject to Civil Service Rule 2-8 Ethical Standards and Conduct and will be expected to disclose any personal and financial interests that may conflict with official duties as a classified employee.
All newly hired state employees are required to submit and pass a pre-employment drug test prior to their actual appointment. Certain positions within the Michigan Department of Labor and Economic Opportunity may also require state criminal, fingerprint-based and driving record background checks. Any position offer will be conditional until results of the background checks and drug test indicate eligibility for employment.
The Michigan Department of Labor and Economic Opportunity participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.
The department reserves the right to close this posting at any time if it is determined that a sufficient number of applications have been received. 
 
Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of results.
 
 
Applications must be submitted through NEOGOV. If you have questions or need assistance uploading and/or attaching your documents, please contact the NEOGOV applicant support at 855-524-5627. 
 
For information about this specific position, please email LEO-OHR@michigan.gov. Please reference the job posting number in subject line.
View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdf</div>

Secretary 9 - Management Assistant - Ann Arbor

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