admin secretary

Cherokee Federal

<div>Secretary I 
This position requires an active Secret clearance or the ability to obtain a Secret clearance to be considered. 
A government contract requires that this position be restricted to U.S. citizens or legal permanent residents. You must provide documentation that you are a U.S. citizen or legal permanent resident to qualify. 
The Secretary II provides intermediate to advanced administrative support and performs a broader range of clerical and office coordination duties. This position requires greater independence, judgment, and proficiency with DMDC/DHRA software tools and government business processes. 
Compensation &amp; Benefits:
Estimated Starting Salary Range for Secretary I 20-22/hour +5.55/hour Health and Welfare Benefit
Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice. 
Secretary I Responsibilities Include:
<ul><li>Perform a full range of administrative and clerical functions, including advanced word processing and document preparation
</li><li>Prepare and format briefings, correspondence, reports, and presentations for leadership review
</li><li>Screen and prioritize inquiries, correspondence, and requests for action 
</li></ul><ul><li>Maintain complex electronic filing and document management systems
</li><li>Coordinate calendars, meetings, and logistical support for staff and leadership
</li><li>Track tasks and actions using Enterprise Task Management Software Solution (ETMS2), Task Management Tool (TMT), ServiceNow, or similar systems
</li><li>Ensure timely distribution and follow-up of taskings and correspondence
</li><li>Utilize standard DMDC/DHRA software tools and customized government COTS products to support office operations
</li><li>Ensure compliance with records management, security, and administrative policies
</li><li>Provide guidance or support to junior administrative staff, as assigned
</li><li>Performs other job-related duties as assigned 
</li></ul>Secretary I Experience, Education, Skills, Abilities requested:
High school diploma or GED required
Associate degree or administrative training preferred
Strong administrative and organizational skills
Proficient in Microsoft Word, Excel, Outlook, PowerPoint, SharePoint, Adobe Pro, and Visio
Experience using government task management and workflow systems (e.g., ETMS2, TMT, ServiceNow)
Strong written and verbal communication skills
Ability to prioritize tasks and manage multiple deadlines
Ability to work independently and exercise sound judgment
Ability to handle confidential and sensitive information appropriately
Ability to coordinate and track multiple tasks and assignments 
Ability to adapt to changing priorities in a fast-paced environment
Must pass pre-employment qualifications of Cherokee Federal 
Company Information:
Cherokee Nation Defense Solutions (CNDS) is a part of Cherokee Federal &ndash; the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government&rsquo;s mission with compassion and heart. To learn more about CNDS , visit cherokee-federal.com. 
#CherokeeFederal #LI-WS1 
Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. 
Similar searchable job titles:
<ul><li>Administrative Assistant II
</li><li>Senior Administrative Assistant
</li><li>Office Administrator
</li><li>Executive Secretary
</li><li>Administrative Coordinator
</li></ul>Keywords:
<ul><li>Advanced Administrative Support
</li><li>Task and Calendar Coordination
</li><li>Document Management Systems
</li><li>Correspondence &amp; Briefing Preparation
</li><li>Confidential Information Handling 
</li></ul>Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. 
Many of our job openings require access to government buildings or military installations.</div>

Secretary I

vision catalyst construction llc.shj br

Job SummaryVision Catalyst Construction LLC is looking for a professional and well-organized Secretary / QS Coordinator to provide administrative support and assist the Quantity Surveying department. The ideal candidate must be fluent in both Arabic and English, with excellent communication and organizational skills.Key Responsibilities<ul><li>Provide secretarial and administrative support to management.</li><li>Prepare and manage correspondence, reports, and project documents.</li><li>Coordinate meetings, appointments, and travel arrangements.</li><li>Assist the Quantity Surveying team with BOQs, quotations, tender submissions, and project documentation.</li><li>Liaise with clients, consultants, suppliers, and subcontractors.</li><li>Maintain proper filing systems and document control.</li><li>Follow up on quotations, approvals, and project-related correspondence.</li><li>Handle incoming calls, emails, and official communications.</li></ul>Requirements<ul><li>Bachelor's degree or Diploma in Quantity Surveying, Civil Engineering, or a related field.</li><li>Minimum 2&ndash;3 years of UAE experience in a construction company.</li><li>Fluent in Arabic and English (spoken and written) &ndash; Mandatory.</li><li>Experience supporting the Quantity Surveying department is preferred.</li><li>Proficient in Microsoft Office (Excel, Word, Outlook).</li><li>Excellent communication, coordination, and organizational skills.</li><li>Ability to work independently and manage multiple tasks.</li></ul>Work Location: In person

Secretary /QS

New Horizons Regional Education Centers

<div>GENERAL STATEMENT OF DUTIES
Provides administrative secretarial support to Career and Technical Education Center (CTEC) principal and other professional educators/adminstrators as required. The work involves an emphasis on customer service, bookkeeping, data entry and processing, producing documents and marketing materials, and office duties. May involve coordinating the work of other clerical personnel. Requires effective communication (written and oral), strong computer software skills, and ability to handle multiple priorities. Work is performed according to established procedures with considerable latitude for initiative and independent judgment. 
ESSENTIAL FUNCTIONS
Maintains program financial records including collecting and receipting for monies, preparing checks for payments, posting receipts and disbursements to accounts, reconciling bank statements and preparing monthly financial statements. 
Oversees or carries out the finance and accounting activities related to both student activity and appropriated funds utilizing manual and computer technology. 
Maintains required financial controls and serves as advisor to principal or other school administrator regarding procedures, practices, record keeping and reporting requirements; codes and classifies transactions involving distribution of expenditures among classes of accounts. 
Composes/replies to correspondence not requiring supervisor's personal attention and may sign supervisor&rsquo;s name to correspondence of a routine nature; maintains supervisor&rsquo;s calendar, coordinates meetings and conferences, scheduling time and place and notifying attendee&rsquo;s; makes travel arrangements; screens supervisor's telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/mail to supervisor with pertinent background material; may take dictation and transcribe from dictating equipment. 
Prepares required accounts payable documents, preparing checks for principal&rsquo;s signature; performs or assists in the receipt and deposit of funds from various sources. 
Carries out related clerical/accounting functions for a special fund or activity; may be assigned major supplies, equipment, or textbooks ordering tasks. 
May review outgoing correspondence for accuracy prior to signature by principal or another administrator. 
Oversees and participates in the preparation and maintenance of confidential student and personnel files. 
Serves as receptionist, greeting visitors, providing information or directions to appropriate office; operates telephone switchboard answering inquires or forwards calls and takes messages; provides general assistance and back-up support to a school or central office secretary. 
Performs related duties as required or assigned. 
MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS
Graduation from high school, including or supplemented by courses in keyboarding, record keeping, bookkeeping, and office practices (two years college, junior college business administration/office management course work desirable) and clerical experience, preferably in an education or education related setting. Thorough knowledge of general bookkeeping practices, business English, and modern office practices; or any equivalent combination of education and experience that would provide the above noted knowledge, skill, and ability. 
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Thorough knowledge of business office procedures, general bookkeeping practices, and equipment, business English and modern office terminology and practices; and good knowledge of NHREC mission, operations, procedures, program and practices. 
Ability to establish, maintain and/or supervise maintenance of fiscal, student and personnel records; attendance records, maintain confidentiality as required. Ability to manage business office workflow. 
Ability to type/operate keyboard at approved rate of speed, operate personal computers and data terminals, and to complete routine memos and letters from general instructions. Ability to operate a variety of standard office equipment. 
Ability to maintain clerical and financial records and prepare relatively complex reports from such records. 
Ability to interact with fellow employees, school-based staff, and the public tactfully and courteously and to work harmoniously with other employees. 
Ability to communicate clearly and concisely, both orally and in writing; good organizational, human relations, and communication skills. 
SALARY:
MIN $38,652
MID $52,162
MAX $67,917</div>

Secretary III

Parrish Medical Center

<div>Department: 
Administration 
 
Schedule/Status: 
8am-430pm; Full Time 
 
Standard Hours/Week:
 
40 
 
General Description:
 
The Secretary III reports to the Executive Office Manager, and provides high-level administrative assistance and secretarial services requiring advanced knowledge and experience in performing functions involving discretion and confidentiality. Strong interpersonal and organizational skills and proficient in Microsoft Word, Outlook, Excel, PowerPoint. Superior customer service skills are also keys to success in this position. The position shall exemplify the desired Culture of Choice&reg; and philosophies of Parrish Healthcare. 
 
Key Responsibilities<ul>
<li>Answers, evaluates, and appropriately responds to phone calls, visits, and other inquiries.</li>
<li>Coordinates and maintains the Executive's calendar for meetings and appointments to provide optimal utilization of the executive's time.</li>
<li>Maintains all communications for the Executive and related functional areas including written correspondence and telephone contacts.</li>
<li>Attends a variety of meetings and transcribes minutes as needed; composes general correspondence, memos, and notices not requiring dictated or manually prepared replies; reads outgoing correspondence of procedural and grammatical accuracy, conformance with general policy and factual correctness.</li>
<li>Maintains invoice process including receiving, validating, filing and processing invoices for payment; assist with trouble shooting on invoices and helps prepare monthly expense reports.</li>
<li>Assists the assigned Executive(s) and department with developing presentations, reports, memos, letters, correspondence.</li>
<li>Assists with managing project assignments as needed.</li>
<li>Makes travel arrangements for executive.</li>
<li>Manage contracts for executive's functional area(s) of responsibility.</li>
<li>Responsible for the preparation of reports as directed
</li><li>May be required to provide lunch and /or shift coverage for the front desk.</li>
<li>Responsible for confidential and time sensitive information.</li>
<li>Performs other duties as assigned.</li>
<li>Knows fire, disaster and safety procedures and regulations as it pertains to the work area</li>
</ul> 
Requirements: 
Formal Education<ul><li>
High School/GED required. AA or Vocational degree preferred.
</li></ul> 
Work Experience<ul><li>
&gt;5 years relevant experience; 3+ senior administrative experience of Directors or above;
</li></ul> 
Licenses, Certifications<ul><li>
Professional Administrative Assistant Certification a plus
</li></ul> 
Full Time Benefits:
 
Eligible to participate in a number of PMC-sponsored benefits, including:<ul>
<li>Annual Accrual of 152 Personal Leave Bank (PLB) Hours</li>
<li>Health, Dental and Vision Insurance</li>
<li>403(b) Retirement Program</li>
<li>Tuition Reimbursement/Educational Assistance</li>
EAP, Flex Spending, Accident, Critical and Other Applicable Benefits 
<li>
</li></ul> 
 
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. 
 
Parrish Healthcare is a caring community of healthcare professionals passionate about excellence and fulfilling our mission of providing Healing Experiences For Everyone All The Time&reg;. 
 
Parrish Healthcare has a Culture of Choice&reg;. This means a we have a healing work environment that empowers people to aspire to be their very best. We partner passionate, talented and skilled people in the right role with the right resources. We provide a clear and strategic direction to achieve superior results on behalf of the communities we serve.</div>

Mark Development Inc.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our property manager and maintenance staff, assisting in daily office needs. Administrative Assistant responsibilities include meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word, Outlook, and various office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry. A successful Admin Assistant should ensure the efficient and smooth day-to-day operations.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, mail and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul>Skills<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and copy machines</li><li>Proficiency in MS Office (MS Excel, MS Outlook and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul>Job Type: Full-timePay: $45,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive administrative support: 1 year (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Lihue, HI (Required)</li></ul>Work Location: In person

Administrative Assistant

FIRST AND FAST CARGO LLC (BRANCH)

<ul><li>Serves visitors by greeting, welcoming and directing them appropriately.</li><li>Operation of the telephone by receiving and forwarding calls/emails as well as by providing accurate infonnation.</li><li>Handle company email/s and responding on time in appropriate way and professional manner.</li><li>In charge of the company Dubai Trade portal, PCFC including JAFZA coordination.</li><li>Perfonn clerical receptionist duties such as filing, photocopying, etc.</li><li>Preparation of letters and official documentation in coordination with different departments.</li><li>Coordination with management and colleagues to provide administrative support to ensure efficient operation of the office.</li><li>Ensure the main reception areas are clean and tidy at all times.</li><li>Ensure the necessary filings are done, maintained accurately and completely.</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies.</li><li>Monitors availability of office supplies and do logistic support if necessary.</li><li>Preparation of daily and monthly reports.</li><li>In charge of preparation and payment of utility bills.</li><li>Handle and keep records of petty cash expenses.</li><li>Any additional responsibilities or tasks as assigned.</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthWork Location: In person

Admin (Female)

Illinois Association of Park Districts

EXECUTIVE SECRETARYCompany: Illinois Association of Park DistrictsStatus: Salaried, full-time in office position with parking provided211 E. Monroe, Springfield, IL 62701Salary: commensurate with experience plus a comprehensive benefit packageDescription of DutiesThe Executive Secretary reports to the President/CEO and performs a range of duties from complex administrative responsibilities such board meeting agenda and preparation, drafting resolutions, and preparing meeting minutes to clerical and general office tasks.The Executive Secretary must be detail-oriented and possess excellent oral and written communication skills. The individual will be responsible for communicating directly with association members through written correspondence and telephone calls and preparing remarks for the President/CEO. The individual is responsible for arranging travel and managing the calendar for the President/CEO and is an integral part of the association&rsquo;s team.The ideal candidate will be talented at editing content, developing presentations utilizing PowerPoint and Prezi, updating the association&rsquo;s membership database and website, and utilizing Excel.Knowledge, Skills and AbilitiesQualified candidates must possess clerical experience in a professional office environment and be able to demonstrate excellent oral and written communication skills while validating substantial knowledge and understanding of Microsoft Office software.Personal Attributes&middot; Highly motivated, confident demeanor.&middot; Clear, friendly and professional communication skills.&middot; High level of organization and attention to detail.&middot; Self-starter with the ability to prioritize responsibilities while working with multiple departments, projects and deadlines.Working ConditionsThe Executive Secretary will sit in the main area of the office while using office equipment as well as light lifting of office supplies, files and materials. The Executive Secretary will need a high level of focus and concentration and must be adaptable to changing work-flow priorities.About IAPDThe Illinois Association of Park Districts (IAPD), headquartered in Springfield, has been serving park districts, forest preserves, conservation and recreation agencies since 1928. The IAPD is the oldest and most successful statewide association of its kind in the nation.For confidential consideration, please submit a resume and list of references by August 14, 2026, to ahoward@ilparks.org.Work Location: In person

Executive Secretary

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439 admin secretary jobs Near Me

Secretary I

Secretary /QS

Secretary III

Secretary III

Administrative Assistant

Admin (Female)

Executive Secretary