admin secretary

Parsons Corporation

<div>
 In a world of possibilities, pursue one with endless opportunities. Imagine Next!
 
 
 At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.
 
 
 
 Job Description
 
 
 
 Parsons is looking for an amazingly talented
 
 Site Administrator/Secretary
 
 to join our team! In this role you will get to
 
 performs a variety of administrative/document control functions for a project or department.
 
 
 
 
 What You'll Be Doing
 
 
 
 <ul>
 <li>
 Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.
 </li>
 <li>
 Under general supervision, performs a variety of administrative and document control functions for a project or department.
 </li>
 <li>
 Responsible for greeting visitors. Maintains visitor sign-in book.
 </li>
 <li>
 Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.
 </li>
 <li>
 Maintains the Corporate Directory. Updates phone numbers and location of the staff, and distributes updated contact list.
 </li>
 <li>
 Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
 </li>
 <li>
 Performs other duties commensurate with functional level and responsibilities.
 </li>
 <li>
 Contributes as a team player who is deadline driven and works well with others.
 </li>
 <li>
 Performs other responsibilities associated with this position as may be appropriate.
 
 
 
 </li>
 </ul>
 
 What Required Skills You'll Bring
 
 
 
 <ul>
 <li>
 Associates Degree or Diploma in Business
 </li>
 <li>
 At least 4-5 years of relevant work experience, including prior document control experience .
 </li>
 <li>
 Strong written and oral communication, organizational, and interpersonal skills are required.
 </li>
 <li>
 Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.
 </li>
 <li>
 Detail oriented and comfortable working in a fast-paced office environment
 </li>
 <li>
 Superior organization skills and dedication to completing projects in a timely manner.
 
 
 
 </li>
 </ul>
 Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
 
 
 We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
 
 
 Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.
</div>

Site Admin/Secretary

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Parsons is looking for an amazingly talented Site Administrator/Secretary to join our team! In this role you will get to performs a variety of administrative/document control functions for a project or department. 
What You'll Be Doing:<ul><li>
Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.</li><li>
Under general supervision, performs a variety of administrative and document control functions for a project or department.</li><li>
Responsible for greeting visitors. Maintains visitor sign-in book.</li><li>
Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.</li><li>
Maintains the Corporate Directory. Updates phone numbers and location of the staff, and distributes updated contact list.</li><li>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</li><li>
Performs other duties commensurate with functional level and responsibilities.</li><li>
Contributes as a team player who is deadline driven and works well with others.</li><li>
Performs other responsibilities associated with this position as may be appropriate.</li></ul>
What Required Skills You'll Bring:<ul><li>
Associates Degree or Diploma in Business</li><li>
At least 4-5 years of relevant work experience, including prior document control experience .</li><li>
Strong written and oral communication, organizational, and interpersonal skills are required.</li><li>
Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.</li><li>
Detail oriented and comfortable working in a fast-paced office environment</li><li>
Superior organization skills and dedication to completing projects in a timely manner.</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Noor al yamama transport llc

Admin cum ReceptionistLocation: UAE Industry: Building Materials Transport CompanyJob SummaryWe are seeking a responsible, well-organized, and proactive Admin cum Receptionist to manage front desk operations and provide administrative support for our well-established building materials transport company in the UAE.Responsibilities:<ul><li>Handle front desk operations and attend incoming calls</li><li>Welcome clients, drivers, and visitors professionally</li><li>Prepare and issue quotations</li><li>Prepare and process LPO (Local Purchase Orders)</li><li>Manage and maintain petty cash records</li><li>Maintain proper filing of invoices, delivery notes, and transport documents</li><li>Assist management with daily administrative tasks</li><li>Coordinate with operations and accounts department</li></ul>Requirements:<ul><li>Previous experience in admin/reception role (2/3 Years transport/logistics experience preferred)</li><li>Knowledge of quotation preparation and LPO documentation</li><li>Experience handling petty cash and maintaining expense records</li><li>Good communication skills in English (written and verbal)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Well organized, trustworthy, and able to multitask</li><li>Professional attitude and presentable personality</li><li>Ability to work under pressure and meet deadlines</li></ul>Preferred Candidate:<ul><li>Candidates currently in UAE</li><li>Immediate joiners preferred</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>Admin cum Receptionist: 2 years (Required)</li></ul>

Admin cum Secretary

Total Property Solutions Real Estate LLC

Admin SecretaryCompany: DBX SIGNAGE FOR PROMOTIONAL GIFTS PREPARING LLC location: Abu Dhabi Salary: AED 3,000 &ndash; 3,500 Full-TimeJob Overview: DBX Signage for Promotional Gifts Preparing LLC is seeking a proactive and detail-oriented Admin Secretary to support daily office, sales, and operational activities. The role requires strong documentation skills, proper record-keeping, and consistent follow-up on payments, inquiries, and internal coordination.Key Responsibilities:<ul><li>Handle daily administrative and secretarial tasks</li><li>Maintain proper recording and documentation of contracts, quotations, LPOs, invoices, and company files</li><li>Organize and update digital and physical filing systems</li><li>Prepare quotations, invoices, reports, and official correspondence</li><li>Follow up on pending payments, collections, and outstanding invoices</li><li>Track client inquiries, sales leads, and ensure timely follow-ups</li><li>Coordinate with clients regarding orders, approvals, and job updates</li><li>Communicate with suppliers for materials and delivery coordination</li><li>Monitor job orders and assist in tracking production timelines</li><li>Support management with reports and operational updates</li><li>Handle incoming calls, emails, and customer inquiries professionally</li></ul>Requirements:<ul><li>Minimum 1&ndash;2 years administrative experience preferred</li><li>Strong organizational and documentation skills</li><li>Ability to follow up payments firmly and professionally</li><li>Good communication skills (English required)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Responsible, detail-oriented, and reliable</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Secretary

gharafa bakery

Job Title: Secretary/CoordinatorAbout the RoleWe are seeking a proactive and organized Secretary/Coordinator to provide administrative support and oversee coordination tasks across departments. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities effectively. The successful candidate will serve as a central point of contact, ensuring smooth operations and efficient workflow.Key Responsibilities<ul><li>Manage correspondence, including emails, phone calls, and official documents.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Prepare reports, presentations, and meeting minutes.</li><li>Maintain filing systems and ensure records are accurate and up to date.</li><li>Assist in handling confidential information with discretion.</li><li>Coordinate between departments to ensure timely completion of tasks and projects.</li><li>Track deadlines, deliverables, and follow-ups to support management.</li><li>Support event planning, logistics, and stakeholder communication.</li></ul>Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Management, or related field (preferred).</li><li>Proven experience as a secretary, coordinator, or administrative assistant.</li><li>Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and multitasking abilities.</li><li>Strong communication and interpersonal skills.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li><li>Professional demeanor and problem-solving mindset.</li><li>Must have QID</li></ul>native arabic, and can speak English well also.Job Type: Full-timePay: From QAR3,000.00 per monthWork Location: In person

secretary or Admin

Confidential

<div>
 
 
 Job Title:
 
 Secretary
 
 
 
 Gender:
 
 Male
 
 
 
 Language Requirement:
 
 Fluent in Arabic (English is a plus)
 
 
 
 Salary:
 
 AED 8,000 per month
 
 
 
 Location:
 
 [Dubai]
 
 
 
 Job Summary:
 
 
 
 We are seeking a well-organized and professional Secretary to provide administrative and clerical support and ensure the smooth day-to-day operations of the office. The ideal candidate will have strong communication skills, excellent time management, and the ability to multitask efficiently.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage calendars, appointments, and daily schedules.
 </li>
 <li>
 Handle phone calls, emails, and correspondence.
 </li>
 <li>
 Prepare and format letters, reports, and official documents.
 </li>
 <li>
 Maintain filing systems &ndash; both physical and electronic.
 </li>
 <li>
 Coordinate with other departments and provide administrative assistance.
 </li>
 <li>
 Arrange travel bookings and accommodations as needed.
 </li>
 <li>
 Greet visitors and manage front-desk responsibilities professionally.
 </li>
 <li>
 Maintain confidentiality and discretion at all times.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum 2 years of experience in a similar secretarial or administrative support role.
 </li>
 <li>
 Fluency in Arabic (spoken and written) is a must; English is an advantage.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Professional appearance and ability to interact with all levels of staff.
 </li>
 <li>
 Strong organizational skills with the ability to multitask and meet deadlines.
 </li>
 <li>
 A diploma or a bachelor&rsquo;s degree in a relevant field is preferred.
 </li>
 </ul>
 
 
</div>

Executive Secretary – Arabic Speaker

Hardin County School District

<div>LOCAL DISTRICT CLASSIFICATION PLAN<h3 class="jobSectionHeader"> 
SUMMARY CLASS TITLE: SECRETARY II</h3> 
BASIC FUNCTION: 
Perform advanced-level secretarial duties for a Director-level administrator of a major District function requiring independent judgment and analysis; plan, organize and coordinate office activities and communications to relieve the administrator of routine administrative and clerical details. 
DISTINGUISHING CHARACTERISTICS: 
Secretary II incumbents report to a Director-level administrator with responsibilities for overall program administration of a large, complex District function and perform administrative assistance duties. Secretary I incumbents report to a District coordinator, specialist or other administrator having responsibility for a program of smaller size, complexity and impact and perform responsible administrative assistance duties. 
REPRESENTATIVE DUTIES: 
<ul><li>
Serve as secretary to a District-level Director or administrator of a large, complex program or function; plan, organize and coordinate activities to relieve the administrator of routine clerical details.</li><li>
Interview and screen callers and visitors, including students, teachers, administrators, parents, vendors and the public and provide information or direct to appropriate personnel; provide detailed and technical information concerning District policies, procedures and established regulations.</li><li>
Communicate with parents and District personnel on confidential or sensitive issues; screen incoming calls to gather and exchange information.</li><li>
Assure timely communications between office and District employees; make phone calls to receive and transmit information; type memos, bulletins, letters and notices; prepare Board agenda items and related materials as assigned; compose correspondence or prepare from rough draft.</li><li>
Coordinate enrollment of elementary and secondary school students; during summer months process and register students for fall classes; coordinate the inter-district transfer of students into and out of the District; coordinate registration of foreign students into District schools and assure proper immigration documents are completed.</li><li>
Type a variety of items including inter-office communications, requisitions, forms, letters, special projects, legal documents and other materials; establish, modify and maintain project and confidential filing systems.</li><li>
Train and provide work direction to other clerical personnel as assigned.</li><li>
Research and compile information and compute statistical data for federal, State and District reports and special projects as assigned.</li><li>
Schedule meetings, conferences and appointments for the Director; maintain Director's calendar; arrange for conference rooms and refreshments; arrange and schedule travel accommodations as necessary.</li></ul> 
Secretary II - Continued Page 2 
REPRESENTATIVE DUTIES - continued: 
<ul><li>
Assist in the maintenance of department budgets; enter data into computer to charge appropriate accounts; review invoices, requisitions and purchase orders for accuracy, completeness and compliance with department and District policies; inspect and verify accuracy of District financial reports with office records; research and resolve discrepancies as needed.</li><li>
Review or prepare a variety of materials and documents, including financial documents, invoices, inventory records and statistics; order supplies and materials and prepare purchase orders; assure adequate forms and supplies to support office operations.</li><li>
Attend a variety of meetings; prepare and send out notices of meetings; collect and compile information for meetings, projects and workshops; prepare and distribute minutes.</li><li>
Take and transcribe dictation of letters, reports, bulletins, meetings and memoranda as required; transcribe materials from dictation equipment as required; provide secretarial and clerical assistance to other staff as necessary.</li><li>
Maintain a variety of complex personnel records, time sheets, lists, files and records, including confidential materials.</li><li>
Compile data for budget; post and maintain budget and financial records of a variety of programs; monitor account balances and record expenditures.</li><li>
Receive, open and screen incoming mail and independently compose replies according to established procedures.</li><li>
Operate a variety of office equipment such as typewriter, computer terminal, FAX machine, copier and calculator.</li><li>
Coordinate communications between supervisor and other District staff and the public.</li><li>
Perform related duties as assigned.</li></ul> 
KNOWLEDGE AND ABILITIES: 
 KNOWLEDGE OF:<ul><li>
Modern office practices, procedures and equipment.</li><li>
Applicable sections of Kentucky Administrative Regulations and other applicable laws.</li><li>
District organization, operations, policies and objectives.</li><li>
Organization, rules, regulations and programs related to an assigned office or function.</li><li>
Operation of a computer terminal and data entry techniques.</li><li>
Software applications used by the District, including word processing and spreadsheets.</li><li>
Financial and statistical record-keeping techniques.</li><li>
Basic budget monitoring and control.</li><li>
Telephone techniques and etiquette.</li><li>
Financial and statistical record-keeping techniques.</li><li>
Correct English usage, grammar, spelling, punctuation and vocabulary.</li><li>
Interpersonal skills using tact, patience and courtesy.</li></ul> 
ABILITY TO:<ul><li>
Perform advanced-level secretarial duties requiring independent judgment and analysis.</li><li>
Plan, organize and coordinate office activities and communications to relieve the Director of routine administrative and clerical details.</li><li>
Work independently with little direction.</li></ul> 
Secretary II - Continued Page 3 
 ABILITY TO - continued:<ul><li>
Type at an acceptable rate of speed.</li><li>
Analyze situations accurately and adopt an effective course of action.</li><li>
Compose independently or from oral instructions letters, memos, bulletins or other material.</li><li>
Read, interpret, apply and explain rules, regulations, policies and procedures.</li><li>
Maintain records and prepare reports.</li><li>
Communicate effectively both orally and in writing.</li><li>
Meet schedules and time lines.</li><li>
Add, subtract, multiply and divide quickly and accurately.</li><li>
Establish and maintain cooperative and effective working relationships with others.</li></ul> 
EDUCATION AND EXPERIENCE: 
Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and three years of increasingly responsible secretarial and clerical experience. 
LICENSES AND OTHER REQUIREMENTS: 
Some positions in this class may be required to take and transcribe shorthand at an acceptable rate of speed.</div>

Secretary II - 7771

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Site Admin/Secretary

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Executive Secretary – Arabic Speaker

Secretary II - 7771