admin secretary

Grand Global FZE

<p>We are currently seeking a dedicated and highly organized Admin Secretary to join our team. The ideal candidate will provide comprehensive administrative support, assist with client management, and coordinate internal office operations.</p><p>Key Responsibilities:</p><ul><li>Manage front desk operations by greeting visitors, answering inquiries, and directing them to appropriate personnel swiftly and courteously.</li><li>Coordinate and schedule appointments and meetings, ensuring all relevant materials are prepared in advance to optimize executive time management.</li><li>Handle incoming calls with professionalism, taking accurate messages and ensuring effective communication between departments and external contacts.</li><li>Maintain an organized filing system, both digital and physical, for easy retrieval of important documents and information as needed.</li><li>Oversee office supplies inventory, anticipating needs and placing orders to ensure the workplace is fully equipped at all times.</li><li>Manage correspondence by drafting, editing, and sending emails, documents and letters while adhering to the company&rsquo;s communication guidelines</li><li>Assist with day-to-day operational support as required</li><li>Requirements:</li></ul><p>Fluent in English and Arabic</p><ul><li>Currently based in Dubai &ndash; applications from outside the UAE will not be considered</li><li>Minimum educational qualification of a high school diploma; an associate or bachelor&rsquo;s degree in business administration is preferred.</li><li>1-3 years of relevant experience in a receptionist or administrative support role within a corporate environment is essential.</li><li>Proficiency in office software, including MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.</li><li>Excellent verbal and written communication skills to interact professionally with clients, visitors, and colleagues.</li><li>A proactive attitude with a keen attention to detail to ensure accuracy in all tasks and communications.</li><li>Ability to maintain confidentiality and handle sensitive information with discretion and integrity.</li><li>Preferably immediate joining.</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Experience:</p><ul><li>admin: 2 years (Required)</li></ul><p>Language:</p><ul><li>arabic (Required)</li></ul>

Executive Secretary cum Receptionist

South Coastal County Legal Services

<p>The Justice Center of Southeast Massachusetts (JCSM), a subsidiary of South Coastal Counties Legal Services, Inc. (SCCLS), a non-profit legal services program providing free civil legal assistance to eligible low-income and elder residents is hiring a full-time Administrative Secretary The Justice Center is located in Brockton, MA.</p><p><b>The Organization: </b></p><p>JCSM is a subsidiary of SCCLS, the principal provider of free, civil legal aid to low-income residents of Southeastern Massachusetts, Cape Cod, and the Islands of Martha&rsquo;s Vineyard and Nantucket. SCCLS&rsquo; core mission is to achieve justice for eligible clients through community-based advocacy. The organization prioritizes legal services in housing, public benefits, elder law, domestic relations, employment, education, immigration, and consumer matters. The organization&rsquo;s law offices are located in Hyannis, New Bedford, Fall River, and Brockton.</p><p>Principal duties, which may be modified accordingly based on the needs of the office, shall include, but not limited to, the following:</p><p>1. Providing direct support to the Managing Attorney of the office in which the Administrative Secretary is in the fulfillment of their official responsibilities.</p><p>2. Coordinating with all legal secretaries, to ensure the smooth flow of work through the office and to distribute the workload equitably. Provide administrative support to the office, including review, sorting and stamping incoming mail and faxes and ensure daily delivery of outgoing mail to the post office.</p><p>3. Directly manage and as appropriate refer incoming calls for assistance, including client eligibility screening, taking messages for staff, and making appointments or referrals for clients.</p><p>4. Greet and assist clients and others appearing at the office for assistance, including soliciting information from clients about their legal problems.</p><p>5. Maintaining clients' accounts, office petty cash, and all office docket control and other files, if so assigned.</p><p>6. Assembling office forms and statistics and filing and transmitting to others as appropriate.</p><p>7. Maintaining office supplies and routing supply requisitions and purchase orders.</p><p>8. Assisting in equipment and resource inventories.</p><p>9. Acting as office or unit timekeeper if so assigned.</p><p>10. Training or supporting the training and onboarding process for new employees.</p><p>11. Opening and closing cases and assembling office forms, statistics, and filing, compiling information with regard to office caseloads and transmitting to others as appropriate.</p><p>12. Maintaining and servicing office equipment, including but not limited to:</p><p>a. postal machine</p><p>b. fax machines</p><p>c. TTY</p><p>d. photocopier</p><p>e. computers and peripherals</p><p>13. Maintaining staff attendance records as directed by the Managing Attorney.</p><p>14. Working with the Managing Attorney to ensure front office coverage.</p><p>15. Consulting with the Managing Attorney about circumstances affecting the operations of the front office.</p><p>16. Use any available language skill which they possess to assist clients whether or not a multi-lingual increment has been approved; however, translation activities shall be commensurate with the administrative secretary's knowledge and experience and with the demands of other activities in the administrative secretary's individual work plan, if any.</p><p>17. Order and maintain an adequate supply of client informational pamphlets for the office.</p><p>18. Performing other duties as are reasonably related to the functions of an Administrative Secretary as set out in this job description, as assigned by the Managing Attorney/Executive Director or designees.</p><p><b>Qualifications: </b></p><p>1. Bachelor&rsquo;s degree or equivalent experience required; commitment to working clients from all backgrounds who may have experienced poverty, trauma or discrimination required;</p><p>2. Prior experience advocating or serving the needs of those clients desirable; experience with case management desirable; experience with community education desirable, and prior experience working as An Administrative Secretary or in a similar role desirable;</p><p>3. Knowledge and experience in various areas of the law desirable, especially with housing, benefits, elder, family law, and consumer legal issues;</p><p>4. Ability to work independently and as a team member; goal and detail oriented with ability to prioritize;</p><p>5. Ability to work effectively with people from diverse cultures, with diverse opinions and values, including with staff, volunteers, students, community members and funders;</p><p>6. Fluency in a second language which reflects our client communities (Spanish, Portuguese, Cape Verdean Creole) strongly preferred;</p><p>7. Ability to be flexible and multitask; willingness to become familiar with a variety of substantive law matters; ability to establish hybrid client and colleague relationships with a combination of in-person and remote work;</p><p>8. Proficiency with Microsoft Office Suite, social media, or graphic design; familiarity with other technology platforms desirable. Willingness to become effective and efficient in use of case management system required.</p><p>SCCLS offers competitive compensation based on comparable public interest salaries and commensurate with experience with a salary. Multi-lingual annual increment to base salary may be added for demonstrated language skills (written, oral, or both). Generous benefits and leave offered.</p><p>For full consideration, submit resume and cover letter to: Lissl Thelin at lthelin@sccls.org with subject line: ADMIN SEC.</p><p>SCCLS is an Equal Opportunity Employer, and we welcome applicants from a broad range of backgrounds and experiences. We strive to foster a healthy, inclusive environment where all staff, clients, and community members are valued, empowered, and recognized, especially individuals who come from marginalized communities that are often under resourced, underserved, and underrepresented.</p><p>Job Type: Full-time</p><p>Pay: $50,100.00 - $79,800.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Brockton, MA 02301</p>

Administrative Secretary

Al Afrah Groups

<p><b>Location:</b> Ajman, UAE</p><p>Position Overview</p><p>We are seeking a <b>Male Secretary</b> to join our team. The ideal candidate will provide administrative and clerical support to ensure smooth daily operations.</p><p>Compensation</p><p><b>Salary:</b> To be discussed during the interview. Visa provided + Accomodation</p><p>How to Apply</p><p>Interested candidates may send their CV to <b>shahrazadfoods@gmail.com</b> with the subject line: <i>Application &ndash; Male Secretary</i>.</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED1,500.00 - AED2,000.00 per month</p>

Male Secretary

Maxemo Capital

<p>Job Summary:</p><p>We are looking for a qualified and experienced Company Secretary (CS) to join our NBFC Maxemo Capital.</p><p>The ideal candidate will be responsible for ensuring the company complies with all</p><p>applicable statutory and regulatory requirements, managing corporate governance, and</p><p>providing strategic support to the board and senior management.</p><p>Key Responsibilities:</p><p>Secretarial &amp;amp; Compliance:</p><p>&#61623; Ensure compliance with all provisions of the Companies Act, 2013 and RBI</p><p>regulations applicable to NBFCs.</p><p>&#61623; Organize and conduct Board Meetings, Committee Meetings, and Annual General</p><p>Meetings (AGMs), including preparing agendas, notices, minutes, and resolutions.</p><p>&#61623; Maintain statutory registers, records, and filings (ROC, RBI, etc.).</p><p>&#61623; Handle filings and returns with MCA (e.g., MGT-7, AOC-4, DIR-3 KYC) and RBI</p><p>(e.g., NBS-9, statutory returns, etc.).</p><p>Regulatory Liaisoning:</p><p>&#61623; Act as a liaison between the company and regulatory authorities like RBI, MCA,</p><p>SEBI, etc.</p><p>&#61623; Ensure timely submission of returns and compliance documentation as per RBI</p><p>guidelines for NBFCs.</p><p>Corporate Governance &amp;amp; Legal Support:</p><p>&#61623; Advise the Board on corporate governance best practices and assist in board</p><p>evaluations and disclosures.</p><p>&#61623; Draft, review, and manage legal agreements, shareholder agreements, MOUs, etc.</p><p>&#61623; Monitor changes in regulatory framework and update internal policies and procedures</p><p>accordingly.</p><p>RBI &amp;amp; NBFC-Specific Compliance:</p><p>&#61623; Ensure compliance with RBI circulars, KYC/AML guidelines, Fair Practices Code,</p><p>and other NBFC-specific norms.</p><p>&#61623; Prepare and coordinate for statutory/internal audits, RBI inspections, and compliance</p><p>reviews.</p><p>Key Skills &amp;amp; Competencies:</p><p>&#61623; Strong knowledge of Company Law, RBI regulations, and NBFC compliance</p><p>frameworks.</p><p>&#61623; Excellent drafting, communication, and interpersonal skills.</p><p>&#61623; Proactive, detail-oriented, and able to handle confidential information with integrity.</p><p>&#61623; Ability to manage multiple stakeholders and deadlines efficiently.</p><p>Qualifications:</p><p>&#61623; Qualified Company Secretary (CS) from ICSI (mandatory)</p><p>&#61623; Additional qualifications like LLB or MBA in Finance/Corporate Law will be an</p><p>advantage</p><p>&#61623; 2-7 years of relevant experience in a CS role, preferably in an NBFC or BFSI</p><p>company</p><p>Job Type: Full-time</p><p>Pay: &#8377;50,000.00 - &#8377;60,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you a qualified CS?</li><li>How soon can you join?</li><li>Are you ok with 6 days working &amp; face to face interview?</li></ul><p>Experience:</p><ul><li>NBFC: 1 year (Preferred)</li></ul>

Company Secretary - NBFC

Linxon

<div></div><div><div>Job Description</div><div></div><div>
Job Title: Company Secretary - India</div><div>
Job Location: Chennai</div><div></div><div>
Join Us!</div><div>
We combine AtkinsR&eacute;alis project management expertise and Hitachi Energy&rsquo;s deep technological knowledge to create a company dedicated to substations &ndash; we are Linxon!</div><div></div><div>
The candidate will support the India business unit in respect of secretarial, legal, and compliance matters relating to engineering, procurement, construction (EPC) projects, major procurements with clients, partners, sub-contractors, and suppliers globally. Gradually, the candidate will also be involved in compliance with group entities and the parent company.</div><div></div><div>
The selected candidate will work closely with internal and external stakeholders on all issues relevant to the Company for secretarial, and compliance management in India. As the Company Secretary, you will be responsible for ensuring that all corporate actions, proposals, and transactions are carried out in compliance with the Company&rsquo;s policies, governance rules, and statutory requirements.</div><div></div><div>
What will you do?</div><ul><li>
Ensure compliance with Companies Act 2013 and other applicable laws for the company, group companies, and parent company.</li><li>
Organize, prepare agenda, and minutes for Board, Committee, and General Meetings; ensure timely filings with the Registrar of Companies (RoC)</li><li>
Maintain statutory registers and records for the company and its subsidiaries/affiliates.</li><li>
Liaise with regulators, auditors, and stakeholders for secretarial and legal matters across the group structure.</li><li>
Draft, review, and vet legal documents, resolutions, and agreements for all group entities.</li><li>
Support the Board in governance, risk management, and policy implementation for the company and its group companies.</li><li>
Handle share transfers, transmission, and related secretarial matters for all group entities.</li><li>
Ensure timely disclosures and filings with SEBI (for listed companies), MCA, and other authorities for the parent and group companies.</li><li>
Assist in preparation and filing of annual returns, financial statements, and other statutory documents for all entities.</li><li>
Advise management on corporate laws, secretarial standards, and best practices for the entire group.</li><li>
Support in mergers, acquisitions, and other corporate actions involving group companies.</li><li>
Coordinate with internal teams for compliance and legal support across the group.</li></ul><div></div><div>
Experience, Education and other Required:</div><ul><li>
Qualified Company Secretary (ACS) from the Institute of Company Secretaries of India (ICSI).</li><li>
Minimum 3 years of relevant experience in a corporate secretarial role, preferably in construction, engineering, utilities, or manufacturing.</li><li>
Experience in handling compliance for group companies and parent company is preferred.</li><li>
Strong drafting, communication, and organizational skills.</li><li>
Proficiency in MS Office and secretarial software.</li><li>
Ability to work independently and as part of a team.</li><li>
High attention to detail and integrity.</li></ul><div></div><div>
What we offer:</div><div>
In return, we offer a wide range of rewards and benefits,</div><ul><li><div>
20 days Privilege Leave, 13 days Emergency leave and 14 Public holidays per year.</div></li><li><div>
Medical Insurance, Life Insurance and Career Progression</div></li><li><div>
When it comes to diversity and inclusion, we see things differently at Linxon - we encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you&rsquo;ll see things our way, too.</div></li></ul><div></div><div>
About Linxon</div><div>
Shaping energy solutions to empower sustainable connectivity.</div><div></div><div>
Linxon&rsquo;s vision is to deliver the best market offering for turnkey substation projects through world-class power technologies and delivering the highest level of competence in managing infrastructure projects.</div><div></div><div>
As a leading engineering company, we help our customers with turnkey substation solutions in the field of power transmission, renewable energy, and transportation.</div><div>
In this role, you will have the opportunity to be part of a new company as it evolves and help shape it for the future. If you like new challenges, have an entrepreneurial spirit, and are interested in working with other motivated professionals with expertise in the Substations EPC business, then this is the new opportunity for you.</div><div></div><div>
.</div><div><div>
Join the future with Linxon GETS Chennai, India</div></div><div></div><div>
Worker Type</div>
Employee<div></div><div>
Job Type</div>
Regular<div></div><div><i>
At Linxon, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.</i></div></div>

Company Secretary - India

Manforce Group

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  Job Description:
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 Responsible for accurate data entry, document handling and
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 general administrative support. Must be detail-oriented, fast and proficient in
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 MS
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 Office applications. Handle confidential information with discretion.
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 Salary: QAR 4,000 (Full Package)
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 Apply: Send CV with subject &ldquo;Assistant Secretary&rdquo; to: Email &ndash;
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 <br/>
 site.support@manforcegroup.com or WhatsApp/ Call: 00974 55541077
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  Apply Now
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  <br/>
 </strong>
 Your name Your email Phone Number Your message (optional) Note:You will not be considered if you do not submit your resume.
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Assistant Secretary

ISC Projects Pvt. Ltd.

<p><b>Position: </b>Admin Executive</p><p><b>Qualification &amp; Experience:</b> Graduate with minimum 3 to 5 years of experience in onsite admin activities, <i>Person should be ready to travel 15-20 days in a month across India</i>. <i>Experience from Construction / Real Estate industry would be preferable</i>.</p><p>Job Type: Full-time</p><p>Pay: &#8377;40,000.00 - &#8377;45,000.00 per month</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid sick time</li><li>Provident Fund</li></ul><p>Ability to commute/relocate:</p><ul><li>Pune Cantonment, Pune, Maharashtra: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>onsite Admin: 3 years (Required)</li><li>Construction/Real Estate industry: 3 years (Required)</li></ul><p>Willingness to travel:</p><ul><li>50% (Required)</li></ul><p>Work Location: In person</p>

Admin Executive

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