admin secretary

ALAQQAD REAL ESTATE

Job Title: Secretary/AdminIndustry: Real Estate Location: Sharjah Days Off: Saturday &amp; Sunday Other Benefits: To be discussed during the interviewJob Description:We are a dynamic real estate company looking for a Secretary/Admin who can handle a wide range of administrative and operational tasks. The ideal candidate is proactive, organized, and eager to grow within the real estate field. This is a full-time, all-around support role that contributes to smooth day-to-day operations.Key Responsibilities:Valuation &amp; Client Coordination<ul><li>Prepare and follow up on valuation proposals.</li><li>Coordinate valuation reports and client communications.</li><li>Maintain organized valuation records.</li><li>Handle empanelment processes with banks and developers.</li></ul>Accounting Support<ul><li>Issue invoices, handle petty cash, and follow up on payments.</li><li>Assist in VAT filing, audits, and basic bookkeeping using accounting software.</li></ul>Property &amp; Tenant Management<ul><li>Manage property leases, tenant communications, and payment follow-ups.</li><li>Coordinate property maintenance, legal notices, and inspections.</li><li>Maintain property documents and financial records.</li></ul>- send cv at sarah@alaqqadgroup.com. We need urgent, CV's that are shorlisted will be contacted.Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthExperience:<ul><li>Real Estate: 3 years (Required)</li><li>Secretary/Admin: 2 years (Required)</li></ul>

Secretary/Admin Secretary

Majid Al Futtaim

<div>
 
 
 About the Role
 
 
 
 The Associate Manager &ndash; Admin (Executive Secretary) provides high-level administrative and executive support to senior leadership, ensuring smooth office operations and effective communication. This role demands professionalism, confidentiality, and strong organizational skills to manage priorities and streamline executive functions.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
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 Provide executive-level secretarial and administrative support to the Management.
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 Manage daily calendars, schedule meetings, and ensure timely communication and follow-ups.
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 Draft, review, and maintain official correspondence, reports, and presentations.
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 Handle confidential information and documents with integrity and discretion.
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 Coordinate travel arrangements, visas, accommodation, and event logistics for executives.
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 Supervise overall office administration, including facilities, supplies, and vendor management.
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 Prepare minutes of meetings, track action points, and ensure timely completion.
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 Act as a liaison between senior management, internal teams, and external stakeholders.
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 Assist in budget monitoring, expense control, and implementation of administrative policies.
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 Drive process improvements, ensuring efficient operations and professional standards.
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 Qualifications
 
 
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 Bachelor&rsquo;s degree in Business Administration, Management, (Master&rsquo;s degree preferred).
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 Skills &amp; Competencies
 
 
 
 
 
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 4-5 years of progressive experience in administration, executive support, or secretarial roles.
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 Excellent written and verbal communication in English and Urdu; ability to draft professional correspondence.
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 Strong multitasking, scheduling, and time management capabilities to handle multiple priorities.
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 Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
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 High level of professional discretion in handling sensitive and confidential information.
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 Strong coordination, networking, and stakeholder management abilities.
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 Ability to anticipate issues, propose solutions, and support decision-making.
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 </ul>
 
 
</div>

Associate Manager - Admin (Executive Secretary)

ARDENT TALENT PARTNERS

Admin Secretary &ndash; BahrainKey Requirements:&middot; Graduate, preferably with accounts knowledge.&middot; Minimum 5 years of experience with strong communication skills.&middot; Front desk management and secretarial support experience.&middot; Proficiency in accounts input and payroll data entry preferred.&middot; Excellent organizational skills with ability to handle correspondence, documentation, and daily office coordination.&middot; Candidates currently based in Bahrain will be given preference.Job Type: Full-timePay: BD250.000 - BD350.000 per monthApplication Question(s):<ul><li>How many years of Secretary experience you have?</li><li>Do you have experience in front-desk / reception management?</li><li>Do you have basic accounts or payroll knowledge?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>

Administration Secretary

*Scheduling: Managing calendars, booking meetings, and arranging appointments for team members.*Correspondence: Handling incoming and outgoing mail, emails, and faxes.*Record Keeping: Maintaining accurate records, files, and databases.*Travel Arrangements: Booking flights, hotels, and car rentals for business trips.*Office Supplies: Ordering and managing office supplies inventory.COMMUNICATION*Phone Calls: Answering and directing phone calls, taking messages, and transferring calls.*Internal Communication: Relaying messages, distributing information, and coordinating with other departments.SUPPORT*Document Preparation: Typing, formatting, and printing documents, reports, and presentations.*Meeting Support: Preparing meeting agendas, taking minutes, and distributing meeting materials.*Event Planning: Assisting with organizing company events, conferences, and workshops.*Human Resources: Assisting with recruitment, onboarding, and offboarding processes.*Finance: Processing invoices, expense reports, and payroll.*Project Management: Supporting project managers by tracking deadlines, managing tasks, and coordinating team members.Experience:<ul><li>Secretary: 1 year (Preferred)</li><li>Admin: 1 year (Preferred)</li></ul>Language:<ul><li>English</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you currently living in Dubai or willing to relocate to Dubai before starting the job?</li><li>Are you a Bachelor's Degree holder?</li></ul>

Administrative Secretary

Gulf Overseas HR Consultancy

We are seeking a highly organized and detail-oriented Executive Secretary to provide administrative and secretarial support to senior management. The ideal candidate will have 2 to 5 years of relevant experience and the ability to manage confidential information with professionalism.Job Responsibilities:<ul><li>Provide comprehensive secretarial and administrative support to top management.</li><li>Prepare, edit, and manage correspondence, reports, and official documents.</li><li>Organize and maintain schedules, appointments, and meetings.</li><li>Handle confidential information with discretion and professionalism.</li><li>Manage office filing systems, records, and databases efficiently.</li><li>Communicate effectively with internal departments and external stakeholders.</li><li>Arrange travel itineraries, visas, hotel bookings, and logistics for executives.</li><li>Ensure smooth day-to-day operations of the executive office.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in office administration, secretarial studies, or related field.</li><li>2&ndash;5 years of experience as an Administrative or Executive Secretary.</li><li>Experience with senior management in reputable companies preferred.</li><li>Strong computer literacy and knowledge of office procedures.</li><li>Skilled in secretarial and clerical tasks.</li><li>Excellent written and verbal communication in English.</li><li>Candidates in Qatar with valid NOC and immediate availability preferred.</li></ul>Interested candidates can send CV also on WhatsApp: +974 31131325Job Type: Full-timeApplication Question(s):<ul><li>How many years of experience do you have?</li></ul>

Executive Secretary (Male)

Lime Software Logics (SMC-PVT) Limited

Job Summary:The Executive Secretary/PMO will provide high-level administrative and organizational support to senior leadership while ensuring smooth coordination of strategic projects and business initiatives. This role requires a proactive, detail-oriented professional who can balance executive assistance responsibilities with project management support, ensuring deadlines are met and organizational goals are achieved.Key Responsibilities:<ul><li>Manage and prioritize the chief executive&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Act as the first point of contact for internal and external stakeholders, ensuring professional communication and confidentiality.</li><li>Prepare agendas, record minutes, and follow up on action items from meetings.</li><li>Support in planning, coordinating, and monitoring key organizational projects and initiatives.</li><li>Track project timelines, deliverables, risks, and dependencies to ensure smooth execution.</li><li>Coordinate with cross-functional teams to facilitate collaboration and resolve project-related issues.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field (Master&rsquo;s degree preferred).</li><li>Proven experience (3-4 years) as an Executive Secretary, Executive Assistant, or PMO role.</li><li>Strong organizational, time management, and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.</li><li>Ability to work under pressure, maintain confidentiality, and manage multiple priorities.</li><li>Strong problem-solving and critical-thinking abilities</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthWork Location: In person

Executive Secretary/PMO (Male)

Phantom Healthcare IND. Pvt. Ltd.

We&rsquo;re Hiring &ndash; Admin Executive (Female Only) | Phantom Healthcare IND Pvt. Ltd.Location: Faridabad, Haryana Qualification: Any Bachelor&rsquo;s Degree Experience: 3&ndash;5 years Skills: Good communication skills, multitasking, and organizational abilitiesCompany DescriptionPhantom Healthcare is a global market leader in refurbished medical imaging equipment, specializing in MRI Scanners, CT Scanners, PET-CT Scanners, and Cath-Labs. In addition to sales, we provide comprehensive maintenance contracts, spare parts, repairs, and upgrades&mdash;ensuring high-quality, affordable machines that maximize client success, uptime, and efficiency.Role: Admin Executive (Female Only)We are seeking a proactive and detail-oriented Admin Executive to manage day-to-day administrative operations and support the HR department.Key Responsibilities:<ul><li>Handle bookings for travel, tickets, and accommodation and Health Insurance.</li><li>Issue Tools, laptop, Stationary, Service Book, Bags, ID Cards, Visiting Cards etc.</li><li>Oversee office maintenance including electrical, plumbing, AC work, housekeeping, and gardening etc.</li><li>Manage vendor coordination and service requests</li><li>Support HR with documentation, attendance, and coordination tasks</li><li>Ensure smooth day-to-day office functioning and timely problem resolution</li></ul>Why Join Phantom Healthcare?Be a part of a fast-growing healthcare company that values innovation, growth, and teamwork while supporting a global mission to make medical technology more accessible.Apply Now! Send your CV to mohan@phantomhealthcare.com with the subject line: &ldquo;Application &ndash; Admin Executive&rdquo;Job Type: Full-timePay: &#8377;15,000.00 - &#8377;25,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Work Location: In person

Admin Executive-Female Only

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