administrative assistant Jobs in Riyadh Saudi Arabia

administrative assistant

office manager Jobs in Riyadh Saudi Arabia

office manager

admin assistant Jobs in Riyadh Saudi Arabia

admin assistant

executive office manager Jobs in Riyadh Saudi Arabia

executive office manager

office & administration manager Jobs in Riyadh Saudi Arabia

office & administration manager

administration and support services manager

Talaat Moustafa Group Saudi

<div>
 
 
 Job Summary:
 
 
 
 
 
 
 
 Support Services Manager is responsible for overseeing the operation, maintenance, and improvement of the organization's physical facilities. This role ensures that buildings and infrastructure are properly maintained, safe, and compliant with regulations. The manager will lead a team of maintenance professionals, coordinate facilities-related services, manage vendors, and implement cost-effective strategies for facilities management, aiming to optimize performance, safety, and functionality
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Lead and supervise a team of maintenance and facilities staff, ensuring high standards of performance, safety, and efficiency.
 </li>
 <li>
 Create work schedules, allocate resources, and ensure adequate staffing for daily operations and emergency response.
 </li>
 <li>
 Oversee the day-to-day maintenance operations of all facilities, including HVAC, plumbing, electrical systems, lighting, cleaning, and other infrastructure needs.
 </li>
 <li>
 Troubleshoot and resolve facility-related issues such as equipment failures, repairs, and urgent maintenance needs in a timely and cost-effective manner.
 </li>
 <li>
 Ensure all building systems (e.g., electrical, plumbing, HVAC) are functioning according to standards and regulations.
 </li>
 <li>
 Manage external vendors and contractors for specialized services (e.g., janitorial services, security, landscaping, etc.), ensuring contracts are executed efficiently and within budget.
 </li>
 <li>
 Monitor vendor performance and ensure compliance with service level agreements (SLAs), quality standards, and safety regulations.
 </li>
 <li>
 Ensure compliance with all relevant health, safety, and environmental regulations (e.g., OSHA, fire safety codes, building codes) within the facilities.
 </li>
 <li>
 Conduct safety inspections, risk assessments, and safety drills to ensure a safe working environment.
 </li>
 <li>
 Develop and manage the facilities and maintenance budget, ensuring cost-effective use of resources.
 </li>
 <li>
 Maintain accurate records of maintenance activities, repair logs, inspections, and compliance reports.
 </li>
 <li>
 Coordinate with other departments to ensure facilities meet operational needs, including IT, operations, and human resources.
 </li>
 <li>
 Communicate facility-related policies and procedures clearly to employees and external contractors.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Facilities Management, Business Administration, Engineering, or a related field. A relevant certification (e.g., Facilities Management Professional - FMP) is a plus.
 </li>
 <li>
 Minimum 5 years of experience in facilities management, maintenance, or a related field, with at least 2 years in a supervisory or management role.
 </li>
 <li>
 Proven experience in managing a team, vendor relationships, and maintenance operations.
 </li>
 <li>
 Familiarity with building systems (HVAC, electrical, plumbing, etc.) and maintenance best practices.
 </li>
 <li>
 Strong leadership and management skills with the ability to motivate and develop teams.
 </li>
 <li>
 Excellent organizational and project management skills, with a keen attention to detail.
 </li>
 <li>
 Knowledge of building systems, maintenance procedures, and safety regulations.
 </li>
 <li>
 Proficiency in facilities management software (e.g., CMMS systems), MS Office, and other relevant tools.
 </li>
 <li>
 Strong problem-solving and troubleshooting skills.
 </li>
 <li>
 Ability to manage budgets, negotiate contracts, and optimize resources.
 </li>
 <li>
 Facilities Management certification (e.g., FMP, CFM, or similar) preferred.
 </li>
 <li>
 OSHA certification or knowledge of health and safety regulations is a plus.
 </li>
 </ul>
</div>

Administration and Support Services Manager

Tharwah Group

<div>
 
 
 Tharwah
 
 is a leading Saudi advisory company with four well-established business lines: Consultancy, Training and Development, Assessment, and Pro HR Service. We've proudly served hundreds of clients in both the government and private sectors, achieving thousands of successful transactions. In August 2024, we will make history as the first Saudi advisory company to be listed in the Saudi Parallel Market (نمو) with 15% of our shares going public. 📈🚀
 
 
 
 
 
 As we expand our operations, we are seeking a
 
 Director of Shared services to
 
 join our dynamic team.
 
 
 
 
 
 
 Position Overview:
 
 
 
 The Director of Support Services is responsible for providing strategic leadership and oversight of multiple business support functions including Human Resources, Procurement, Facilities Management, and Government Relations. This role ensures operational excellence across these functions while aligning them with organizational objectives and stakeholder needs.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Strategic Leadership
 
 
 <ul>
 <li>
 Develop and implement strategic plans for all support service functions
 </li>
 <li>
 Establish KPIs and performance metrics across departments
 </li>
 <li>
 Provide executive-level reporting on operational effectiveness
 </li>
 <li>
 Manage departmental budgets and resource allocation
 </li>
 <li>
 Build and maintain relationships with key stakeholders
 </li>
 </ul>
 
 
 
 
 
 Human Resources Management
 
 
 <ul>
 <li>
 Oversee HR strategy, including talent acquisition, development, and retention
 </li>
 <li>
 Ensure effective performance management and compensation programs
 </li>
 <li>
 Guide employee relations and engagement initiatives
 </li>
 <li>
 Maintain compliance with employment laws and regulations
 </li>
 <li>
 Direct training and development programs
 </li>
 </ul>
 
 
 
 
 
 Procurement
 
 
 <ul>
 <li>
 Direct procurement strategy and supplier relationship management
 </li>
 <li>
 Oversee contract negotiations and vendor management
 </li>
 <li>
 Establish procurement policies and procedures
 </li>
 <li>
 Ensure cost-effective purchasing practices
 </li>
 <li>
 Monitor supply chain efficiency and risk management
 </li>
 </ul>
 
 
 
 
 
 Facilities Management
 
 
 <ul>
 <li>
 Direct facility operations, maintenance, and security
 </li>
 <li>
 Oversee space planning and workplace optimization
 </li>
 <li>
 Manage facility renovations and improvement projects
 </li>
 <li>
 Ensure compliance with safety regulations and building codes
 </li>
 <li>
 Supervise facility service contractors
 </li>
 </ul>
 
 
 
 
 
 Government Relations
 
 
 <ul>
 <li>
 Lead engagement with government officials and regulatory bodies
 </li>
 <li>
 Manage compliance with government regulations
 </li>
 <li>
 Develop and maintain relationships with public sector stakeholders
 </li>
 <li>
 Monitor legislative changes affecting the organization
 </li>
 <li>
 Coordinate responses to government inquiries
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications:
 
 
 <ul>
 <li>
 Master's degree in Business Administration, Public Administration, or related field
 </li>
 <li>
 10+ years of progressive management experience
 </li>
 <li>
 Proven experience in multiple support service functions
 </li>
 <li>
 Strong understanding of regulatory compliance
 </li>
 <li>
 Experience in budget management and resource allocation
 </li>
 <li>
 Track record of successful stakeholder management
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Exceptional leadership and strategic planning abilities
 </li>
 <li>
 Strong analytical and problem-solving skills
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Ability to manage multiple complex projects
 </li>
 <li>
 Change management expertise
 </li>
 <li>
 Strong negotiation skills
 </li>
 <li>
 Political acumen and diplomatic abilities
 </li>
 </ul>
 
 
 
 
 
 Working Relationships:
 
 
 <ul>
 <li>
 Reports to: Chief Executive Officer/Chief Operating Officer
 </li>
 <li>
 Direct Reports: HR Manager, Procurement Manager, Facilities Manager, Government Relations Manager
 </li>
 <li>
 Key Stakeholders: Executive team, government officials, vendors, employees
 </li>
 </ul>
 
 
 
 
 
 Success Metrics:
 
 
 <ul>
 <li>
 Operational efficiency improvements
 </li>
 <li>
 Cost savings and budget management
 </li>
 <li>
 Employee satisfaction and retention rates
 </li>
 <li>
 Compliance adherence
 </li>
 <li>
 Successful government relations outcomes
 </li>
 <li>
 Facility management effectiveness
 </li>
 <li>
 Procurement savings and supplier performance
 </li>
 </ul>
 
 
</div>

Shared Services Director

Hosuk Travel

<div>At Hosuk Travels, we pride ourselves on delivering exceptional travel and tourism services with efficiency and professionalism. We are seeking an organized and proactive Office Manager to join our team in Riyadh. The ideal candidate will oversee daily office operations, manage administrative staff, and ensure smooth coordination across departments to maintain a productive and organized workplace.

Key Responsibilities:
<ul>
<li>Supervise day-to-day office operations and administrative functions.</li>
<li>Manage and coordinate the work of administrative staff to ensure smooth workflow.</li>
<li>Maintain office supplies, equipment, and vendor relationships.</li>
<li>Oversee scheduling, meetings, and internal communication between teams.</li>
<li>Prepare and maintain company records, reports, and documentation.</li>
<li>Assist in budgeting, expense tracking, and financial reporting.</li>
<li>Ensure compliance with company policies and local regulations.</li>
<li>Support HR processes including recruitment, onboarding, and employee engagement.</li>
<li>Handle confidential documents and correspondence securely.</li>
<li>Foster a positive and efficient office culture.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager or similar administrative role.</li>
<li>Strong leadership, organizational, and multitasking abilities.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li>
<li>Experience in travel or tourism industry is a plus.</li>
</ul>
At Hosuk Travels, we value efficiency, teamwork, and professionalism. Joining our Riyadh office as an Office Manager provides the opportunity to contribute to a dynamic travel organization while ensuring smooth operations and a supportive work environment.</div>

Office Manager

NEXTracker

<div>Job Description: 
<h2 class="jobSectionHeader">Admin Executive
</h2><h2 class="jobSectionHeader">Job Description 
</h2> 
The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. 
Here's a glimpse of what you'll do&hellip; 
General Task Management
<ul><li>Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
</li><li>Handle correspondence, emails, and communication with internal and external stakeholders.
</li><li>Maintain and update company records, files, and databases.
</li><li>Support HR in employee documentation, attendance records, and onboarding formalities.
</li><li>Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
</li><li>Assist in organizing meetings, preparing minutes, and following up on action items.
</li><li>Liaise with vendors, service providers, and landlords for office-related requirements.
</li><li>Ensure compliance with company policies, health &amp; safety standards, and government regulations.
</li><li>Manage petty cash, office budgets, and administrative expense reporting.
</li><li>Provide general administrative support to different departments as required.
</li><li>Provide support to different departments regarding administrative and logistical requirements.
</li><li>Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
</li><li>Oversee office requirements, including stationery, consumables, and equipment.
</li><li>Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
</li><li>Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
</li><li>Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
</li><li>Oversee medical and facility insurance and ensure timely annual renewal and updates.
</li><li>Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis. 
</li></ul>Qualifications
<ul><li>Bachelor&rsquo;s degree in business administration, Management, or related field.
</li><li>Courses specialized in Human Resources Management or Administrative Affairs is preferred. 
</li></ul>Skills
<ul><li>Proven experience (2&ndash;4 years) in office administration or executive support role.
</li><li>Strong organizational and multitasking skills.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Excellent communication and interpersonal skills.
</li><li>Ability to work independently and handle confidential information.
</li><li>Problem-solving mindset with attention to detail.
</li><li>Taking Responsibility. Working with team spirit.
</li></ul><ul><li>Team player with strong organizational skills.
</li><li>Outstanding verbal and written communication skills. Strong command over English speaking and writing.
</li></ul><ul><li>Taking Responsibility
</li><li>Strong ability to generate reports and conduct data analysis, strong presentation skills
</li></ul><ul><li>A results-driven approach and a keen eye for detail.
</li></ul><ul><li>Strong ability to generate reports and conduct data analysis, strong presentation skills 
</li></ul>Relationship Management
<ul><li>Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
</li><li>Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
</li><li>Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy. 
</li></ul>Here is some of what you'll need (required)&hellip;
<ul><li>Relevant HR or business/commercial degree.
</li><li>Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
</li><li>Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
</li><li>Proven experience in managing relationships with suppliers and stakeholders.
</li></ul><ul><li>Proficiency in Microsoft Office.
</li><li>Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
</li><li>Good knowledge of health, safety, and security procedures. 
</li></ul>This position reports to:
&middot; Administration Manager
At Nextracker, we are leading in the energy transition, providing the most comprehensive portfolio of intelligent solar tracker and software solutions for solar power plants, as well as strategic services to capture the full value of solar power plants for our customers. Our talented worldwide teams are transforming PV plant performance every day with smart technology, data monitoring and analysis services.
For us at Nextracker, sustainability is not just a word. It's a core part of our business, values and our operations. Our sustainability efforts are based on five cornerstones: People, Community, Environment, Innovation, and Integrity. We are creative, collaborative and passionate problem-solvers from diverse backgrounds, driven by our shared mission to provide smart solar and software solutions for our customers and to mitigate climate change for future generations.
<h1 class="jobSectionHeader">Culture is our Passion</h1></div>

Admin Executive

RADCARE

<div>
 
 Job Title: Outpatient Clinics Manager
 
 
 Location: Riyadh, Saudi Arabia
 
 
 Job Type: Full-Time
 
 
 Industry: Healthcare &ndash; Polyclinics
 
 
 
 
 
 
 About the Role:
 
 
 
 
 
 
 We are seeking a dynamic and experienced Outpatient Clinics Manager to lead the operations of our multi-specialty polyclinics in Riyadh. If you are passionate about delivering high-quality patient care and excel in a fast-paced clinical environment, we&rsquo;d love to meet you.
 
 
 
 
 
 As the Clinics Manager, you will oversee the day-to-day management of outpatient services, lead a multidisciplinary team, and ensure compliance with healthcare regulations in Saudi Arabia. Your role will be critical in enhancing patient experience, supporting clinical excellence, and driving operational efficiency.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Lead and manage all outpatient clinic operations, including general medicine, pediatrics, dermatology, dentistry, and specialty services.
 </li>
 <li>
 Supervise clinic staff and ensure high levels of professionalism, teamwork, and service quality.
 </li>
 <li>
 Implement and monitor clinic policies and procedures in line with MOH and CBAHI requirements.
 </li>
 <li>
 Optimize patient scheduling, flow, and satisfaction across all clinics.
 </li>
 <li>
 Coordinate with physicians, nurses, and administrative teams to ensure seamless care delivery.
 </li>
 <li>
 Monitor performance metrics, prepare reports, and lead continuous improvement initiatives.
 </li>
 <li>
 Handle patient feedback and resolve complaints professionally and efficiently.
 </li>
 <li>
 Manage clinic budgets, supplies, and equipment in coordination with procurement and finance teams.
 </li>
 <li>
 Prepare clinics for regulatory inspections and accreditation processes.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Healthcare Administration, Nursing, Business Administration, or a related field (Master&rsquo;s degree is a plus).
 </li>
 <li>
 Minimum 5&ndash;7 years of experience in clinic or hospital management, preferably in an outpatient or polyclinic setting.
 </li>
 <li>
 Strong knowledge of Saudi healthcare regulations, MOH policies, and CBAHI accreditation standards.
 </li>
 <li>
 Proven leadership skills and ability to manage cross-functional healthcare teams.
 </li>
 <li>
 Proficiency in healthcare information systems (HIS/EMR).
 </li>
 <li>
 Excellent communication skills in English; Arabic is an advantage.
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 
 
 
 <ul>
 <li>
 Competitive salary and benefits package
 </li>
 <li>
 Professional development and training opportunities
 </li>
 <li>
 Supportive, mission-driven work environment
 </li>
 <li>
 Opportunity to contribute to healthcare excellence in the Kingdom of Saudi Arabia
 </li>
 </ul>
 
 
</div>

Outpatient Clinics Manager

IQVIA

<div><h3 class="jobSectionHeader">About the Role
</h3>We are seeking a highly skilled Cloudera Engineer to join our Big Data team. In this role, you will design, build, and manage Hadoop clusters using Cloudera technologies, ensuring optimal performance, scalability, and security. You will collaborate with cross-functional teams to deliver robust big data solutions that power critical business insights.
<h3 class="jobSectionHeader">Key Responsibilities
</h3><ul><li>Build and configure new clusters and projects involving Cloudera (CDH) technologies.
</li><li>Manage storage, performance tuning, and volume management for Hadoop clusters.
</li><li>Troubleshoot and resolve application and cluster issues, escalating when necessary.
</li><li>Handle cluster design, capacity planning, performance optimization, monitoring, and scaling.
</li><li>Perform standard system administration tasks, including user management, permissions, and upgrades.
</li><li>Monitor and resolve day-to-day cluster issues, ensuring SLA compliance.
</li><li>Support users with administrative needs and optimize job performance.
</li><li>Perform SQL queries and performance tuning across all levels.
</li><li>Collaborate with cross-functional teams to set up production environments and enable business solutions.
</li><li>Develop scripts to automate reporting and maintenance activities.
</li><li>Implement backup and recovery strategies using Cloudera Replication Manager.
</li><li>Address live performance and stability issues and prevent recurrence.
</li><li>Support data engineering efforts, ETL pipelines, and data science teams using Python and Scala.
</li></ul><h3 class="jobSectionHeader">What We&rsquo;re Looking For
</h3><ul><li>Proven experience in Hadoop administration and Cloudera (CDH) technologies.
</li><li>Strong knowledge of cluster design, performance tuning, and troubleshooting.
</li><li>Proficiency in SQL and scripting for automation.
</li><li>Familiarity with backup/recovery strategies and operational best practices.
</li><li>Ability to support data engineering and data science teams.
</li><li>Strong problem-solving skills and ability to work under pressure.
</li></ul><h3 class="jobSectionHeader">Why Join Us?
</h3><ul><li>Work on cutting-edge big data technologies in a collaborative environment.
</li><li>Opportunity to influence architecture and performance strategies.
</li><li>Be part of a team that values innovation, efficiency, and continuous improvement.
</li></ul>IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide . Learn more at https://jobs.iqvia.com</div>

Cloudera Engineer

DXC Technology

<div>Job Description:
Essential Job Functions:
<ul><li>Design and implement secure, scalable, and cost-effective GCP solutions for enterprise and retail IT environments.</li><li>
Lead cloud migration strategies, including planning and execution of workload transitions to GCP.</li><li>
Develop and maintain Infrastructure as Code (IaC) using Terraform or Deployment Manager.</li><li>
Integrate third-party services such as Active Directory, ServiceNow, Backup, Antivirus and FinOps tools with GCP.</li><li>
Troubleshoot and resolve GCP infrastructure issues to ensure high availability and performance.</li><li>
Collaborate with DevOps teams to implement CI/CD pipelines and manage GKE-based container orchestration.</li><li>
Ensure security, compliance and governance across GCP environments.</li><li>
Stay updated with GCP service enhancements and industry best practices.</li><li>
Support Windows and Linux OS installation and troubleshooting.</li><li>
Communicate effectively with clients, stakeholders, and internal teams.</li></ul>
Basic Qualifications:<ul><li>
Bachelor's degree in a relevant field or equivalent combination of education and experience</li><li>
Minimum 7 to 10 years of experience in IT, with 3 years of working experience on GCP projects.</li><li>
Proven expertise in GCP native SaaS and PaaS services.</li><li>
Hands-on experience with cloud migration, infrastructure automation and DevOps practices.</li><li>
Proficiency in Terraform, Deployment Manager and CI/CD tools.</li><li>
Strong understanding of IAM, VPC, and GCP security frameworks.</li><li>
Good understanding of GCP database services such as Cloud SQL, BigQuery, Firestore and Cloud Spanner.</li><li>
Experience with Windows and Linux system administration.</li><li>
Excellent communication and collaboration skills.</li><li>
GCP Professional Cloud Architect certification is required.</li><li>
Preferred to have certification on Azure, AWS &amp; OCI.</li></ul>
Other Qualifications:<ul><li>
An advanced degree in a relevant field is a plus</li><li>
Relevant certifications, such as CompTIA A+, Microsoft Certified: Azure Fundamentals, or Certified Cloud Practitioner, are a plus.</li></ul>
At DXC Technology, we believe strong connections and community are key to our success. Our work model prioritizes in-person collaboration while offering flexibility to support wellbeing, productivity, individual work styles, and life circumstances. We&rsquo;re committed to fostering an inclusive environment where everyone can thrive.
Recruitment fraud is a scheme in which fictitious job opportunities are offered to job seekers typically through online services, such as false websites, or through unsolicited emails claiming to be from the company. These emails may request recipients to provide personal information or to make payments as part of their illegitimate recruiting process. DXC does not make offers of employment via social media networks and DXC never asks for any money or payments from applicants at any point in the recruitment process, nor ask a job seeker to purchase IT or other equipment on our behalf. More information on employment scams is available here.</div>

GCP Subject Matter Expert

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