administration assistant

Charismatic Dental Laboratory

<div>
 
 
 Company Description
 
 
 
 Charismatic Dental Laboratory is a globally recognized leader in merging advanced dental technology with artistic craftsmanship. Based on innovative techniques, we deliver cutting-edge solutions in dentistry. With a relentless commitment to quality and precision, we pride ourselves on redefining dental excellence and enhancing the work of dentists worldwide
 
 
 
 
 
 
 Role Description:
 
 
 
 This role provides comprehensive administrative support to the top management team, ensuring the smooth day-to-day coordination of executive activities. The Administrative Assistant acts as a key point of organization and communication, managing schedules, handling correspondence, and supporting internal processes. The role contributes to efficiency by organizing information, prioritizing tasks, and assisting leadership in maintaining focus on key business priorities.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 
 Information Coordination and Reporting:
 
 Review reports, internal updates, and communications to prepare clear summaries for the management team. Highlight important updates, deadlines, and required actions to support informed decision-making.
 </li>
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 Stakeholder Support and Communication:
 
 Act as a point of contact for external partners, clients, and government entities. Handle routine inquiries and correspondence, escalating more complex matters to management when necessary.
 </li>
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 Cross-Department Coordination:
 
 Assist in tracking the progress of tasks and initiatives across departments. Follow up on pending items, help identify delays, and support the arrangement of meetings to ensure smooth collaboration.
 </li>
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 Document Review and Formatting:
 
 Support the preparation and review of reports, presentations, and official documents to ensure accuracy, consistency, and professional presentation.
 </li>
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 Calendar and Schedule Management:
 
 Maintain and organize management calendars, schedule meetings, and ensure efficient time management by prioritizing appointments and minimizing conflicts.
 </li>
 <li>
 
 Event and Training Support:
 
 Assist in organizing company events, meetings, and training sessions by coordinating logistics, preparing materials, and liaising with vendors and participants.
 </li>
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 Confidential Administrative Support:
 
 Handle sensitive information with discretion and assist with administrative tasks related to internal projects, reports, and documentation.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Arabic Speaker.
 </li>
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 Proven experience as a Administration Assistant (healthcare or dental industry is a plus).
 </li>
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 Excellent organizational and time-management skills.
 </li>
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 Strong written and verbal communication skills.
 </li>
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 High level of professionalism and confidentiality.
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 Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
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 Ability to multitask and work under pressure.
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 Strong attention to detail and problem-solving skills.
 </li>
 </ul>
</div>

Administration Assistant (Arabic Speaker)

Savills Middle East

<div>
 
 The Role
 
 
 
 We are seeking a dynamic and organized Administrative Assistant to join our office. The ideal candidate will play a crucial role in ensuring smooth daily operations and providing administrative support to various departments. This position requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. This role is based in our office in Marina Plaza, Dubai Marina.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Office Management: Maintain office supplies, coordinate with vendors, handle daily office operations (alongside our Office Assistant)
 </li>
 <li>
 Invoicing: Prepare invoices and track payments.
 </li>
 <li>
 Travel Booking: Arrange flights, hotels, transport, and prepare travel itineraries.
 </li>
 <li>
 Document Control: Manage filing systems, maintain secure and organised records.
 </li>
 <li>
 PQQ &amp; Client Onboarding: Prepare PQQ documents, gather required information, manage onboarding checklists and client documentation.
 </li>
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 General Administration: Organize internal meetings, including meeting room booking, preparing meeting rooms and refreshments (alongside our Office Assistant)
 
 
 </li>
 </ul>
 
 Skills, Knowledge And Experience
 
 
 
 <ul>
 <li>
 Fluent English and Arabic &ndash; written and spoken.
 </li>
 <li>
 Highly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central team
 </li>
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 Strong communication and customer service skills
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 Excellent organizational and multitasking abilities
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 Ability to work independently and as part of a team
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 Presentable and confident demeanour
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 Detail-oriented and proactive problem solver
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 Adaptability and flexibility in a fast-paced environment
 
 
 </li>
 </ul>
 Over 42,000 people work for us in more than 700 offices all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
</div>

Administration Assistant (UAE Nationals Only)

American Express

<div>At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service.
As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
Enterprise Technology Services Governance &amp; Control is looking for a highly organized and thoughtfully engaged Executive Assistant to play a central and critical role in the success of two Vice Presidents within the organization.
This position requires comprehensive prioritization and interpersonal skills in addition to a strong sense of integrity with the utmost discretion. The ideal candidate must be highly communicative and able to work well in a dynamic and complex environment with multiple shifting priorities.
Job responsibilities include:
<ul><li>Organizing and maintaining a complex calendar using a high level of tact and integrity, including scheduling meetings and conference calls across different time zones, most frequently between AZ, NY, UK and India
</li><li>Managing the logistics of key meetings, including room booking, catering, production of meeting materials, etc.
</li><li>Coordinating travel arrangements as needed, including air, hotel, transfers &amp; visas
</li><li>Reconciling expenses and filing expense reports
</li><li>Producing accurate presentations, documents and general correspondence in a timely manner.
</li><li>General follow-up and reminders in order to effectively meet deadlines and commitments.
</li><li>Organizing regular team meetings and 1:1s with Direct Reports.
</li><li>Maintaining inventory of office supplies, including placing orders
</li><li>Managing confidential filing and keeping regulatory records in good order
</li><li>Assisting with special projects and initiatives as needed
</li></ul>Qualifications
<ul><li>3+ years of experience in an executive assistant or office manager capacity
</li><li>Ability to organize and work on own initiative
</li><li>Ability to work independently or with minimal direction
</li><li>Experience in handling a wide range of administrative related tasks, organizing large meetings, and arranging travel
</li><li>Ability to manage and complete multiple tasks within specified timeframes
</li><li>Ability to act diplomatically and respectfully when communicating with individuals of varying levels
</li><li>Expert level of written and verbal communication skills
</li><li>Understanding and appreciation of key customer relationships (internal &amp; external).
</li><li>Accuracy and attention to details
</li><li>Commitment to ongoing learning &amp; development
</li><li>Flexible, proactive, well organized, resourceful and efficient
</li><li>Handling of confidential and sensitive issues in an appropriate manner
</li><li>An ability to demonstrate adaptability and flexibility
</li><li>A proactive approach with strong interpersonal skills and decision-making ability
</li><li>Strong knowledge of MS Office, including Word, Excel, PowerPoint
</li><li>Project management skills are a plus 
</li></ul>Salary Range: $31.49 to $49.28 hourly + bonus + benefits
The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
<ul><li>Competitive base salaries
</li><li>Bonus incentives
</li><li>6% Company Match on retirement savings plan
</li><li>Free financial coaching and financial well-being support
</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits
</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
</li><li>Free and confidential counseling support through our Healthy Minds program
</li><li>Career development and training opportunities
</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site .
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
US Job Seekers - Click to view the &ldquo; Know Your Rights &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster
 
 
Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.</div>

Executive Administration Assistant

Ounass

<div>
 
 
 Role Overview
 
 
 As the Middle East&rsquo;s premier luxury e‑commerce destination, Ounass is committed to developing Emirati talent to play a central role in the future of luxury merchandising. The UAE National Merchandising Administration Assistant will provide essential administrative and operational support to the Merchandising team, learning core merchandising processes while contributing local insight and a strong service mindset.
 
 
 This is an entry‑to‑mid level position designed for UAE Nationals who are organised, curious about retail operations, and eager to grow a career within a fast‑paced, high‑standards luxury environment. The role blends day‑to‑day administrative duties with cross‑functional coordination and basic data handling to ensure smooth merchandising execution across channels.
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 Merchandising Administration
 
 
 
 
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 Support the Merchandising team with daily administrative tasks including purchase order preparation, file management, and maintenance of merchandise records.
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 Assist in updating product master data (descriptions, attributes, categories) in internal systems to ensure accuracy across the catalogue.
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 Help manage pricing updates, promotions, and seasonal assortment changes under the guidance of Merchandisers.
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 Prepare and distribute internal documentation such as product briefs, sample trackers, and margin reports as required.
 
 
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 </ul>
 
 
 Inventory &amp; Sample Coordination
 
 
 
 
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 Coordinate sample receipt, tagging, storage and return processes to support buying and content teams.
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 Maintain clear inventory tracking and support stock reconciliation activities with the warehouse and operations teams.
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 Liaise with suppliers, couriers and internal stakeholders to resolve sample or stock queries promptly.
 
 
 </li>
 </ul>
 
 
 Systems &amp; Data Support
 
 
 
 
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 Enter and maintain basic merchandising data within ERP, PIM and reporting tools, ensuring adherence to data quality standards.
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 Run routine reports and extract simple datasets to assist Merchandisers with performance monitoring and inventory planning.
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 Support the team with administrative tasks in Jira or other workflow platforms, tracking requests and following through to completion.
 
 
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 Cross‑functional Coordination
 
 
 
 
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 Work closely with Buying, Trading, Creative and Operations to facilitate timely product launches and merchandising activities.
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 Assist with scheduling meetings, preparing agendas and circulating meeting notes to ensure clear follow‑up on action points.
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 Support quality assurance checks on product listings and creative assets to ensure consistency and brand compliance prior to publication.
 
 
 </li>
 </ul>
 
 
 Customer &amp; Stakeholder Support
 
 
 
 
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 Respond to routine internal and external enquiries related to product information, sample status or basic merchant requests, escalating as needed.
 </li>
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 Contribute to a customer‑first culture by ensuring internal stakeholders receive timely, accurate support from the Merchandising team.
 </li>
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 Capture and share local market feedback or trends observed through stakeholder interactions to inform merchandising thinking.
 
 
 </li>
 </ul>
 
 
 Performance &amp; Reporting Assistance
 
 
 
 
 <ul>
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 Compile simple performance summaries and assist with data visualisation tasks to help the team understand product and campaign outcomes.
 </li>
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 Maintain logs of merchandising activities, asset usage and campaign attributions to support accurate reporting.
 </li>
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 Support ad hoc tasks and analysis as directed by senior Merchandisers to surface operational improvements.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 
 
 Education
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent qualification in Business, Retail, Merchandising, Supply Chain, or a related discipline, or relevant practical experience.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
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 0&ndash;2 years of experience in retail, merchandising, operations or administrative roles; internships and part‑time experience are valued.
 
 
 </li>
 </ul>
 
 
 Skills &amp; Competencies
 
 
 
 
 <ul>
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 Proficient with Microsoft Office (Excel, Word) and comfortable learning new merchandising or inventory systems.
 </li>
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 Good written and verbal communication skills in English; Arabic language skills are highly desirable.
 </li>
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 Strong organisational skills, attention to detail, and the ability to manage multiple tasks to meet deadlines.
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 Numerically literate with the ability to compile and interpret simple datasets and reports.
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 Collaborative mindset, responsive to stakeholder needs and able to take direction from senior colleagues.
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 Proactive, adaptable, and comfortable working in a dynamic retail environment with evolving priorities.
 
 
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 </ul>
 
 
 Core Competencies
 
 
 
 
 <ul>
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 Collaboration
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 Customer Focus
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 Instils Trust
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 Agile Learning
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 Managing Diversity
 
 
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 </ul>
 
 
 Nationalisation Commitment
 
 
 Ounass is dedicated to supporting the UAE&rsquo;s vision for Emirati talent development. This role offers a clear pathway for UAE Nationals to build merchandising expertise, receive structured mentorship and progress within a leading luxury e‑commerce business operating across the region and beyond.
</div>

UAE National Digital Merchandising Administration Assistant

City of Lubbock

<div>
 
 Summary
 
 
 
 Performs professional administrative work as staff assistant to a department head and/or director.
 
 
 
 Essential Functions
 
 
 
 <ul>
 <li>
 Assist in budget preparation and maintain records of budget status;
 </li>
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 Gather and analyze information and statistics on departmental activities;
 </li>
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 Prepare analyses, summary reports, presentations, and recommendations for review of supervisor;
 </li>
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 Conduct studies of personnel utilization and training needs;
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 Relieve supervisor of routine administrative details;
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 Answer inquiries from the public and handle general public relations work;
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 Supervise the work of clerical employees;
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 Coordinate various meetings for supervisor;
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 Perform related duties as directed.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Completion of a bachelor degree in public administration or a related field with an additional six to eighteen months of experience in municipal administration; or any combination of relevant education and experience which provides the following:
 
 
 Valid Driver's License
 
 
 Emergency Management:
 
 
 *** Critical Infrastructure:
 
 
 
 
 This position has been determined to have close contact with, or control of Critical Infrastructure components.
 
 
 
 
 This position is subject to extensive background checks and random drug screening. ***
 
 
 
 
 Knowledge and Abilities
 
 
 
 Knowledge Of
 
 
 
 <ul>
 <li>
 The principles and methods of public administration;
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 <li>
 Use of computers in business applications;
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 <li>
 Statistics and research methods.
 
 
 </li>
 </ul>
 
 
 Ability to:
 
 
 
 
 <ul>
 <li>
 Analyze problems and make sound recommendations;
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 Speak and write effectively;
 </li>
 <li>
 Establish and maintain effective relationships with administrators, employees, and the public;
 </li>
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 Communicate effectively with others.
 
 
 </li>
 </ul>
 
 Physical Requirements
 
 
 
 <ul>
 <li>
 Frequently lift and carry up to 10 pounds
 </li>
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 Occasionally lift and carry up to 25 pounds
 </li>
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 Occasionally walk during the shift
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 Occasionally climb stairs and other inclined surfaces
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 Occasionally bend and kneel during the shift
 
 
 </li>
 </ul>
 The City of Lubbock provides a comprehensive, cost effective, health and welfare package. To view the employee benefits click here.
 
 
 01
 
 
 Do you have completion of a bachelor degree in public administration or a related field
 
 
 <ul>
 <li>
 Yes
 </li>
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 No
 
 
 </li>
 </ul>
 02
 
 
 Do you have six to eighteen months of experience in municipal administration?
 
 
 <ul>
 <li>
 Yes
 </li>
 <li>
 No
 
 
 </li>
 </ul>
 03
 
 
 Do you have a valid drivers license?
 
 
 <ul>
 <li>
 Yes
 </li>
 <li>
 No
 </li>
 <li>
 Required Question
 </li>
 </ul>
</div>

Management Assistant

EUROPHON ACOUSTICS TRADING L.L.C

Job Title: Admin Assistant Location: United Arab Emirates Employment Type: Full-TimeJob Overview We are looking for a highly organized and proactive Admin Assistant to support daily office operations. The ideal candidate will assist in administrative tasks, maintain records, coordinate communications, and ensure smooth functioning of office activities.Key Responsibilities<ul><li>Provide general administrative and clerical support to management and staff.</li><li>Manage office documentation, filing systems, and records.</li><li>Handle incoming calls, emails, and correspondence.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Prepare reports, presentations, and other documents as required.</li><li>Coordinate with internal departments and external suppliers or clients.</li><li>Maintain office supplies inventory and place orders when necessary.</li><li>Assist in preparing invoices, quotations, and basic documentation when required.</li><li>Ensure proper organization of company files and confidential records.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field.</li><li>2&ndash;4 years of experience in administrative or office support roles (UAE experience preferred).</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Strong communication and organizational skills.</li><li>Ability to multitask and manage time effectively.</li><li>Professional attitude and attention to detail.</li></ul>Preferred<ul><li>Experience in construction, contracting, or engineering companies.</li><li>Knowledge of office management systems and procedures.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Admin Assistant

ENERGY TECH INTERIORS & FURNITURES

WALKING INTERVIEW-25/03/2026Send CV on 0557730698Job SummaryWe are seeking a highly organized and reliable Admin Assistant to support the daily operations of the office, including administrative tasks, basic accounting functions, and HR coordination. The ideal candidate should be detail-oriented, capable of multitasking, and able to maintain confidentiality while ensuring smooth office operations.Key Responsibilities*Administrative Duties*-Contracting Experience ( Mandatory)Manage day-to-day office administrative tasks and ensure smooth office operations.Maintain office project files, records, and documentation.Assist project team*Accounts Responsibilities*Assist in preparing delivery notes, invoices and purchase orders.Maintain records of expenses, payments, receipts, delivery notes.Support bookkeeping and basic accounting tasks.*HR Responsibilities*Assist in recruitment activities such as posting job ads and scheduling interviews.Track employee attendance, leave records, and payroll inputs.*Qualifications &amp; Skills*Bachelor&rsquo;s degree in Business Administration, Accounting, HR, or related field.Proficiency in Microsoft Office (Excel, Word, Outlook).Basic knowledge of accounting principles.Strong organizational and multitasking skills.Ability to multitask and handle pressure.Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

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Administration Assistant (Arabic Speaker)

Administration Assistant (UAE Nationals Only)

Executive Administration Assistant

UAE National Digital Merchandising Administration Assistant

Management Assistant

Admin Assistant

Admin Assistant