administration assistant

Malmaison

<div>
 
 About The Role
 
 
 
 
 Role: Administration Assistant
 
 
 
 
 Location: Fraser Suites, Riyadh - Saudi Arabia
 
 
 
 
 Salary: Competitive
 
 
 
 Frasers Hospitality is looking for an Administration Assistant to join the team at Fraser Suites, Riyadh. As an Administration Assistant, you will Provide full range of administrative and meeting support. Independently administer assigned several assigned responsibilities in accordance with Frasers Suites Dubai standards.
 
 
 
 What You Will Be Doing As An Administrative Assistant
 
 
 
 Provides a full range of administrative, clerical and office support including, but not limited to:
 
 
 <ul>
 <li>
 Word processing production for variety of executive team members.
 </li>
 <li>
 Manages calendars.
 </li>
 <li>
 Assists in phone reception for executive and administrative departments.
 </li>
 <li>
 Prepares and coordinate mail, faxes, and express packages.
 </li>
 <li>
 Provide filing assistance.
 </li>
 <li>
 Provides clerical/administrative support, including the composition and preparation of routine correspondence and presentations using computer software applications.
 </li>
 <li>
 Prepares and maintains telephone directory and other company information.
 </li>
 <li>
 Performs photocopying and other production services.
 </li>
 <li>
 Travel - Co-ordinate travel ensuring that the most competitive fares are procured and that accommodation and other travel related arrangements are made on their behalf in accordance to with the hotel's travel policy.
 </li>
 <li>
 Prepare itineraries with scheduled appointments and relevant documentations.
 </li>
 <li>
 Project - Support managers in administration including, preparation of documents, and follow- up on timelines and deliverables.
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 You have proven experience in a similar role with excellent communication and administration skills. You are an enthusiastic individual with a passion for attention to detail.
 
 
 
 Who are Frasers Hospitality?
 
 
 
 Conceived with the lifestyle preferences of today&rsquo;s discerning travelers in mind, Frasers Hospitality has three award-winning branded serviced residences offerings &ndash; the Gold-Standard Fraser Suites, Fraser Place and Fraser Residence, as well as Modena by Fraser, a second-tier brand targeted at the road warrior and Capri by Fraser, a design-led hotel residence aimed at the Millennial business traveler.
 
 
 With 80% of our residents from Fortune 500 and Forbes-listed companies, Frasers&rsquo; intrinsic understanding of the importance of excellence in service and innovation in meeting the evolving needs of corporate travelers is reflective in the number of prestigious accolades garnered over the years.
 
 
 In addition to competitive rates of pay we also offer a range of great benefits.
 
 
 
 Interested?? Click Apply Now
 
 
 
 Frasers Hospitality, Malmaison &amp; Hotel Du Vin are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
 
 
 
 Benefits
 
 
 
 About You
 
 
 Not Specified
 
 
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Administration Assistant

Egis Group

<div>Company Description 
Waagner Biro Bridge Services has been a trusted leader in the UAE construction industry for over 50 years. Headquartered in Dubai, the company specializes in delivering innovative engineering and construction solutions for both government and private sector clients. Backed by a highly skilled team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services provides comprehensive services that span design, construction, and ongoing maintenance. Known for its integrated approach and commitment to quality, the company has set a benchmark for excellence in construction engineering across the region.
For more information, visit: https://waagnerbiro-bridgeservices.com 
Job Description 
The responsibilities of the Administration Assistant include, but are not limited to:
Document Control:<ul><li>
Establish, maintain, and manage document control systems in compliance with company standards.</li><li>
Receive, register, distribute, and archive project documentation (drawings, technical documents, contracts, reports, correspondence).</li><li>
Track document revisions, approvals, and submissions to ensure accuracy and version control.</li><li>
Prepare and maintain logs, registers, and reports on document status for the Division Director.</li><li>
Liaise with project teams, consultants, and clients to ensure timely submission and receipt of documents</li></ul>
Secretarial &amp; Administrative Support:<ul><li>
Manage the Division Director&rsquo;s calendar, appointments, and travel arrangements.</li><li>
Draft, review, and format letters, memos, reports, and presentations.</li><li>
Screen calls, emails, and correspondence, ensuring urgent matters are prioritized.</li><li>
Organize meetings, prepare agendas, and take minutes when required.</li><li>
Handle confidential information with professionalism and discretion.</li></ul>
Coordination &amp; Communication:<ul><li>
Act as the point of contact between the Division Director and internal/external stakeholders.</li><li>
Follow up on pending tasks, correspondence, and deliverables.</li><li>
Support the preparation of tender submissions, project progress reports, and executive presentations.</li><li>
Coordinate with HR, Finance, Procurement, and Project Managers to streamline processes and provide updates to the Director.</li></ul> 

Qualifications 
Diploma or Bachelor&rsquo;s degree in Business Administration
Experience in similar business for at least 5 years 
Additional Information 
Good communication and team working skills
Strong organizational and multitasking abilities
The ability to work to tight deadlines
Logical thinking and being able to analyze details.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Reporting skills.</div>

Omada Rail Systems

<div><ul><li>General Admin &amp; Other Support Functions
</li></ul><ul><li>Permanent Contract
</li></ul><ul><li>Entry-Level
</li></ul><ul><li>Dubai</li></ul></div>
 <div>About Us 
Waagner Biro Bridge Services has been a trusted leader in the UAE construction industry for over 50 years. Headquartered in Dubai, the company specializes in delivering innovative engineering and construction solutions for both government and private sector clients. Backed by a highly skilled team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services provides comprehensive services that span design, construction, and ongoing maintenance. Known for its integrated approach and commitment to quality, the company has set a benchmark for excellence in construction engineering across the region.
For more information, visit: https://waagnerbiro-bridgeservices.com 
About the Role 
The responsibilities of the Administration Assistant include, but are not limited to:
Document Control:<ul><li>
Establish, maintain, and manage document control systems in compliance with company standards.</li><li>
Receive, register, distribute, and archive project documentation (drawings, technical documents, contracts, reports, correspondence).</li><li>
Track document revisions, approvals, and submissions to ensure accuracy and version control.</li><li>
Prepare and maintain logs, registers, and reports on document status for the Division Director.</li><li>
Liaise with project teams, consultants, and clients to ensure timely submission and receipt of documents</li></ul>
Secretarial &amp; Administrative Support:<ul><li>
Manage the Division Director&rsquo;s calendar, appointments, and travel arrangements.</li><li>
Draft, review, and format letters, memos, reports, and presentations.</li><li>
Screen calls, emails, and correspondence, ensuring urgent matters are prioritized.</li><li>
Organize meetings, prepare agendas, and take minutes when required.</li><li>
Handle confidential information with professionalism and discretion.</li></ul>
Coordination &amp; Communication:<ul><li>
Act as the point of contact between the Division Director and internal/external stakeholders.</li><li>
Follow up on pending tasks, correspondence, and deliverables.</li><li>
Support the preparation of tender submissions, project progress reports, and executive presentations.</li><li>
Coordinate with HR, Finance, Procurement, and Project Managers to streamline processes and provide updates to the Director.</li></ul> 
What do we need from you 
Diploma or Bachelor&rsquo;s degree in Business Administration
Experience in similar business for at least 5 years 
What's in it for you? 
Good communication and team working skills
Strong organizational and multitasking abilities
The ability to work to tight deadlines
Logical thinking and being able to analyze details.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Reporting skills.</div>

Egis

<div>
 
 Company Description
 
 
 
 Waagner Biro Bridge Services has been a trusted leader in the UAE construction industry for over 50 years. Headquartered in Dubai, the company specializes in delivering innovative engineering and construction solutions for both government and private sector clients. Backed by a highly skilled team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services provides comprehensive services that span design, construction, and ongoing maintenance. Known for its integrated approach and commitment to quality, the company has set a benchmark for excellence in construction engineering across the region.
 
 
 For more information, visit: https://waagnerbiro-bridgeservices.com
 
 
 
 Job Description
 
 
 
 The responsibilities of the Administration Assistant include, but are not limited to:
 
 
 
 
 Document Control:
 
 
 
 
 <ul>
 <li>
 Establish, maintain, and manage document control systems in compliance with company standards.
 </li>
 <li>
 Receive, register, distribute, and archive project documentation (drawings, technical documents, contracts, reports, correspondence).
 </li>
 <li>
 Track document revisions, approvals, and submissions to ensure accuracy and version control.
 </li>
 <li>
 Prepare and maintain logs, registers, and reports on document status for the Division Director.
 </li>
 <li>
 Liaise with project teams, consultants, and clients to ensure timely submission and receipt of documents
 
 
 
 </li>
 </ul>
 
 
 Secretarial &amp; Administrative Support:
 
 
 
 
 <ul>
 <li>
 Manage the Division Director&rsquo;s calendar, appointments, and travel arrangements.
 </li>
 <li>
 Draft, review, and format letters, memos, reports, and presentations.
 </li>
 <li>
 Screen calls, emails, and correspondence, ensuring urgent matters are prioritized.
 </li>
 <li>
 Organize meetings, prepare agendas, and take minutes when required.
 </li>
 <li>
 Handle confidential information with professionalism and discretion.
 
 
 
 </li>
 </ul>
 
 
 Coordination &amp; Communication:
 
 
 
 
 <ul>
 <li>
 Act as the point of contact between the Division Director and internal/external stakeholders.
 </li>
 <li>
 Follow up on pending tasks, correspondence, and deliverables.
 </li>
 <li>
 Support the preparation of tender submissions, project progress reports, and executive presentations.
 </li>
 <li>
 Coordinate with HR, Finance, Procurement, and Project Managers to streamline processes and provide updates to the Director.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Diploma or Bachelor&rsquo;s degree in Business Administration
 
 
 Experience in similar business for at least 5 years
 
 
 
 Additional Information
 
 
 
 Good communication and team working skills
 
 
 Strong organizational and multitasking abilities
 
 
 The ability to work to tight deadlines
 
 
 Logical thinking and being able to analyze details.
 
 
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
 
 
 Reporting skills.
</div>

offish character art studio pvt ltd

Role OverviewWe are looking for a smart, proactive, and highly organized Personal Assistant to support the Directors of Offish Character Art Studio. The ideal candidate will be a quick thinker with excellent communication and coordination skills, capable of managing multiple responsibilities in a creative yet structured environment.This role requires someone who not only manages schedules and communications but also understands the administrative, operational, and contractual side of running a studio.Key Responsibilities<ul><li>Manage and coordinate the calendars and appointments of both Directors efficiently.</li><li>Act as a communication bridge between Directors, internal teams, and external stakeholders.</li><li>Handle emails, calls, meetings, and documentation with professionalism and clarity.</li><li>Oversee administrative operations, maintain organized filing systems, and ensure smooth day-to-day workflow.</li><li>Review and understand tenders, contracts, and official documents; assist in documentation and submission processes.</li><li>Provide legal and compliance support by coordinating with consultants or lawyers (basic LLB knowledge is a plus).</li><li>Support PR and HR activities&mdash;from recruitment coordination to public communication and studio representation.</li><li>Draft reports, proposals, and presentations; ensure all communications are well-written and articulate.</li><li>Coordinate with vendors, clients, and production teams for project-related requirements.</li><li>Contribute creatively where needed&mdash;especially if from a design or creative education background.</li><li>Handle sensitive and confidential information with discretion.</li></ul>Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree (Design, Management, Communications, or Law preferred).</li><li>Prior experience as a Personal/Executive Assistant or in an administrative/coordinating role.</li><li>Strong understanding of administrative processes, contracts, and tender documentation.</li><li>Excellent command of English and Hindi (spoken and written).</li><li>Proficiency in MS Office, Google Workspace, and preferably basic design software (Adobe Suite, Canva, etc.).</li><li>Good knowledge of PR, HR, and office coordination.</li><li>Legal or LLB background will be a strong plus.</li><li>Organized, detail-oriented, and capable of multitasking in a fast-paced environment.</li><li>Confident communicator, persuasive, and a good listener with strong interpersonal skills.</li><li>Quick thinker with initiative, problem-solving ability, and a sense of ownership.</li></ul>Why Join Offish<ul><li>Work directly with the creative leadership of one of India&rsquo;s most unique design and build studios.</li><li>Be part of a team that combines art, design, and engineering to create unforgettable experiences.</li><li>Grow across creative, managerial, and administrative domains.</li></ul>About Offish Character Art StudioOffish is a unique facility in Mumbai that blends conceptual design and physical manufacturing services for the entertainment industry. From characters and sets to large-scale creative builds, Offish works across mediums to bring imaginative ideas to life.Job Type: Full-timePay: &#8377;18,000.00 - &#8377;22,000.00 per monthBenefits:<ul><li>Food provided</li></ul>Ability to commute/relocate:<ul><li>Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Mumbai, Maharashtra (Required)</li></ul>Willingness to travel:<ul><li>25% (Required)</li></ul>Work Location: In person

EP Group

Finance Administration AssistantCompany Size: Small head office with up to 3 staff Reporting to: Financial Controller (UK based)Role Overview:We are seeking a qualified and experienced Finance Administration Assistant to manage a diverse portfolio of financial and operational responsibilities across multiple entities and jurisdictions. The ideal candidate will be proactive, detail-oriented, and capable of working independently in a dynamic environment for a Family owned and run business.This role requires strong knowledge of UAE compliance regulations and the ability to liaise effectively with local government bodies.Key Responsibilities:Accounting &amp; Financial Management<ul><li>Prepare and maintain accounts for 3 operations.</li><li>Monthly and annual accounts preparation</li><li>Bank reconciliations and audit support</li><li>VAT filings and tax returns</li><li>Payroll management</li><li>Record and invoice management fees for services rendered</li></ul>Property &amp; Asset Management<ul><li>Oversee rental property operations including tenant management</li><li>Coordinate property maintenance and liaise with Euro Residences or other service providers</li><li>Track and manage insurance policies (property, health, vehicles)</li><li>Manage company vehicles and related documentation</li></ul>Compliance &amp; Legal &amp; Personal<ul><li>Ensure UAE legal compliance including ESR, VAT, and other regulatory filings</li><li>Liaise with DEWA, JAFZA, and other government agencies</li><li>Maintain strong understanding of UAE visa requirements and processes</li><li>Ensure visas and related documents are up to date</li><li>Control personal health insurance policies</li></ul>Systems &amp; Reporting<ul><li>Utilize ERP systems (Xero preferred) for financial reporting</li><li>Maintain and improve use of property management software (status to be confirmed)</li><li>Generate monthly reports and support strategic financial planning</li></ul>Candidate Requirements:<ul><li>Qualifications: Recognised accountancy qualification</li><li>Experience: Minimum 5 years in a similar role, ideally with exposure to UAE and UK jurisdictions</li><li>Skills:</li><li>Advanced proficiency in Xero, Microsoft Office (Excel, Word, Outlook)</li><li>English communication skills &ndash; both written and verbal</li><li>Strong understanding of UAE tax laws, VAT, ESR, and compliance frameworks</li><li>Ability to work independently and manage multiple responsibilities</li><li>Experience dealing with local government agencies and visa processes</li><li>Personal Attributes:</li><li>Hardworking, dedicated, and enthusiastic with excellent memory</li><li>High attention to detail and total accuracy</li><li>Strong organisational skills</li><li>Comfortable working in a small team environment</li></ul>Job Type: Full-time

Finance Administration Assistant

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose
</h5>At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always 'Fly Better.' As one of the most recognised and admired brands globally, we're driven by innovation and excellence. Join us as a Senior Administration Assistant (Receptionist) and make a difference by delivering top-tier medical services that support our employees health and well-being. Experience a fast paced, multicultural environment where your medical expertise will directly impact the success of our operations and contribute to our shared success on a global stage.
As a Senior Administration Assistant (Receptionist) you will be responsible for providing second tier front end administration and clerical support to the Clinic Administration Officer in the following designated areas: Aviation Medicine, Reception, and Telephone Room (Medical and Dental). You will need to function as a responsible individual in these areas, continuously monitoring and reviewing all the existing process and makings suggestion for improvement and assisting in implementation of new processes.
In this role, you will:
<ul><li>Maintaining, updating, filing and processing all documentation related to Aviation Medical Licensing in coordination with the doctors to consolidate and establish proper recall and filing systems.
 </li><li>Oversee assigned area, report all quantifiable workload drivers, escalate any relevant problems, recommend enhancements / modifications relating to existing processes and practices followed within the section to team leaders.
</li><li>Initiate and monitor progress of specialised (MEDIFS) e-work flow systems with proper communication and coordination with relevant personnel until resolution.
</li><li>Ensure the smooth operation of the telephone room by monitoring (call waiting, lost calls, timed out) calls, executing action plans for immediate resolution of ongoing problems and escalating complex cases to appropriate personnel using the computerised telephone statistics system.
</li><li>Assist and collect information for senior team members to use as training initiatives.
</li><li>Reallocate resources to assist in other routing clerical administrative functions.
</li><li>Ensure the smooth operation of reception in order to provide high quality service. This will include correct processing of documents and files for current and future appointments in sequence and the front line problems are resolved as quickly and effectively as possible and escalated if required.
</li><li>Ensure all public area in Medical Services is clean and tidy and contact the maintenance people if any problem needs to be actioned.
</li><li>Maintain records of bookings of the conference room, library, and electronic equipment by various sections at the Clinic to ensure proper allocation of resources.
</li><li>Generate the roster for team members and ensure appropriate coverage for clinic hours.
</li></ul><h5 class="jobSectionHeader">Qualification
</h5>To be considered for this role, you must meet the below requirements:
<ul><li>10 Years schooling or equivalent with 3 years of Administration experience
</li><li>Proficiency in spoken and written English
</li><li>Computer literacy (Word Excel Power Point)
</li><li>Proficient in operating a business telephone system
</li><li>Experience in working in a Medical or Dental environment would be an advantage
</li><li>Experience in customer interaction would be an advantage
</li></ul>At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers .</div>

Senior Administration Assistant

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