administration assistant

Emirates Flight Catering

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 The Administration Assistant will oversee schedules, manage communications, and execute various administrative tasks to ensure the department operates efficiently. This role demands exceptional communication skills, proficiency in administrative functions, and the ability to handle multiple priorities in a dynamic, fast-paced setting.
 
 
 
 
 
 
 Key Result Areas
 
 
 <ul>
 <li>
 Oversee employee records, manage Coupa requests, ERP ordering processes, and generate invoices to ensure accurate processing and enhance operational efficiency.
 </li>
 <li>
 Coordinate meetings, prioritize tasks, and facilitate effective stakeholder communication to ensure task alignment, timely completion, and improved communication efficiency.
 </li>
 <li>
 Prepare, publish, and maintain comprehensive reports and analyses for management to aid in decision-making and strategic planning.
 </li>
 <li>
 Update and maintain files, documentation, and databases in compliance with company policies to ensure confidentiality and adherence to regulations.
 </li>
 <li>
 Facilitate seamless interdepartmental communication and coordination to support operational planning and execution.
 </li>
 <li>
 Provide comprehensive administrative support to enhance departmental efficiency, including managing schedules, coordinating daily operations, and overseeing timekeeping, attendance, and leave schedules.
 </li>
 <li>
 Serve as a reliable backup within the department to ensure continuity during peak periods or absences.
 </li>
 <li>
 Handle inquiries and correspondence, providing excellent customer service to both internal and external clients.
 </li>
 <li>
 Assist in organizing Company events, meetings, and conferences, including booking venues, arranging catering, and preparing materials.
 </li>
 </ul>
 
 
 
 
 
 Knowledge, Skills &amp; Minimum Experience:
 
 
 
 Education Qualification:
 
 
 &bull; Higher Diploma Certification.
 
 
 
 
 
 Work Experience:
 
 
 &bull; Minimum 3 years of administrative experience preferably within the hospitality or airline industry supporting senior management.
 
 
 
 
 
 Skills:
 
 
 &bull; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 
 
 &bull; Excellent organizational and time management skills.
 
 
 &bull; Strong written and verbal communication skills.
 
 
 &bull; Ability to handle confidential information with discretion.
 
 
 &bull; Attention to detail and accuracy in work.
 
 
 &bull; Ability to work independently and as part of a team.
 
 
 &bull; Ability to work under pressure and meet tight deadlines.
 
</div>

Administration Assistant

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose
</h5>dnata is one of the world&rsquo;s largest air and travel services providers; offering ground handling, cargo, travel and catering &amp; retail services at over 130 airports in more than 34 countries across six continents. At dnata, we are by your side for the entire travel experience.
As an Administration Assistant you will, provide general administrative services and/or secretarial support. This role is typically focussed on the completion of tasks and work routines which are semi-related. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer is at a basic level and somewhat frequent.
In this role, you will:
<ul><li>Organise appointments as required and prepare necessary documents, keeping designated employees advised of their daily schedule and ensure availability of facilities, meeting rooms etc. Where required, handle all aspects of internal customer service to ensure a professional, accurate and informative service.
</li><li>Receive cash, prepare daily reports on the same and highlight discrepancies where the case. Support supervisory staff in billing and account reconciliation where required. Prepare and submit applications, government forms, permit requests etc. for employees.
</li><li>Prepare documents, passes, licenses and forms for submission to HR, Staff Travel, and other internal departments for staff as required.
</li><li>Complete timekeeping activities such as input of sick, absence, leave, overtime to ensure accurate records are maintained. Assist in compiling routine management reports. Recommend improvements to process/procedure to seniors.
</li><li>Maintain department records for timekeeping and highlight attendance trends or issues to management.
</li><li>Compose and dispatch routine letters, memos and other correspondence for the department. Sort, consolidate and distribute incoming mail items and other documents in an organised and timely manner.
</li><li>Prepare documents for distribution to internal and external departments as per department requirements. This includes photocopying, collating, scanning, faxing, laminating, binding etc. Wherever required by role, update information systems and prepare routine reports.
</li><li>Maintain an efficient filing system for the department and ensure logs or standard reports are as per requirements. Ensure information is accurate and up to date.
</li><li>Ensure hardware assets are in working order (photocopier, telephones, fax).
</li><li>Order and maintain office stationery supplies, with logs of daily activity.
</li></ul><h5 class="jobSectionHeader">Qualification
</h5>To be considered for the role, you must meet the below requirements:
<ul><li>10 years of schooling or equivalent and 1+ year of experience in Administration.
</li><li>Experience in an administrative or office environment.
</li><li>Computer literate with working knowledge of Word, Excel etc.
</li></ul>P&amp;L Requirement
<div><ul><li>Recommended International Qualifications: MCIPS, CIPS, CPP, CSMP, CPSM, IPSCMI qualifications (CIPP, CPPP, CISCP, CICCM, CIPN, CITLP, CISM, CMPO)
</li><li>Master Degree or bachelor&rsquo;s degree in Procurement, Finance, Engineering, MBA equivalent to CIPS or MCIPS.
</li></ul></div>Our services on the ground keep the world in the air. We&rsquo;re one of the largest air services providers in the world, and you&rsquo;ll find us in over 80 countries offering expertise in ground handling, cargo, travel and flight catering. We&rsquo;re growing fast, and we&rsquo;re looking for people with imagination and creativity to join our team of more than 40,000 people. We want potential stars to help us deliver on the promises our customers to make.
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers</div>

Hunting Cherry

Dear Job seekers, Please find the details carefully and apply accordingly:Job Title: Facility Administration &ndash; Assistant ManagerJob Type: Full-time Work Mode: Work From Office (WFO) Location: Mohali Joining: Immediate joiners onlyJob SummaryWe are seeking an experienced Facility Administration &ndash; Assistant Manager to oversee and coordinate daily facility and administrative operations for a corporate office. The role involves managing vendors, security, office infrastructure, travel administration, and ensuring smooth office operations in compliance with company policies and regulatory standards.Mandatory Requirement: Candidates must have hands-on experience in arranging international travel and visa processing.Key Responsibilities:<ul><li>Coordinate a range of administrative and facility services to ensure efficient office operations</li><li>Manage facility operations including maintenance, repairs, security, housekeeping, and vendor coordination</li><li>Review maintenance and service vendor contracts and assist with recommendations for approvals</li><li>Maintain office inventory and ensure availability of supplies for office and pantry</li><li>Ensure compliance with safety, security, environmental, and statutory requirements</li><li>Provide administrative support to ensure accurate and timely completion of tasks</li><li>Handle facility management, vendor management, and security management activities</li><li>Develop, review, and improve administrative systems, policies, and procedures</li><li>Oversee procurement of office supplies and maintain accurate expense and vendor records</li><li>Coordinate office events, meetings, and conferences</li><li>Build and manage strong relationships with service vendors</li><li>Oversee operation and maintenance of electrical systems, air-conditioning, internet connectivity, CCTV, and other infrastructure</li><li>Identify, onboard, and manage vendors under cost-effective contracts and SLAs</li><li>Negotiate annual renewals and contracts with service providers</li><li>Liaise with government agencies, manage compliance documentation, and maintain evaluation records</li><li>Ensure effective security operations, compliance, and staff training</li><li>Administer end-to-end travel and accommodation management, including international travel and visas</li><li>Audit administrative processes to improve service quality</li><li>Manage infrastructure projects such as renovations, new office setup, or branch expansion</li></ul>Requirements:<ul><li>Graduate with 8&ndash;10 years of experience as an Assistant Manager / Admin Manager in a corporate office environment</li><li>Proven experience in facility administration and office operations</li><li>Hands-on experience managing multiple infrastructure projects from planning to completion</li><li>Experience handling administrative operations across multiple office locations</li><li>Strong understanding of office management procedures, policies, and legal requirements</li><li>Proficiency in standard office tools and systems</li><li>Strong organizational and record-keeping skills</li><li>Excellent verbal and written communication skills</li><li>Ability to multitask, work independently, and collaborate effectively with teams</li><li>High level of integrity and professionalism</li><li>Strong interpersonal skills and ability to work with stakeholders at all levels</li></ul>Job Type: Full-timePay: ₹66,000.00 - ₹92,000.00 per monthAbility to commute/relocate:<ul><li>Chandigarh, Chandigarh: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>How many years of experience in Facility Administration / Office Administration in a corporate?</li><li>Do you have experience managing vendors, AMCs, and service contracts (SLAs)?</li><li>Do you have hands-on experience in arranging international travel and visa processing?</li><li>How many years of experience in overseeing office security, housekeeping, and compliance activities?</li><li>Have you managed office procurement, inventory, and expense records?</li><li>Are you comfortable managing multiple office locations and handling day-to-day administrative operations?</li><li>Are you available to join immediately or within 15 days?</li><li>What's your current CTC?</li><li>What's your expected CTC?</li><li>Can you join immediately? If not, What's your Notice Period?</li><li>This location is for Mohali (Work from Office), Are you open for this location?</li></ul>Experience:<ul><li>Facilities management: 8 years (Preferred)</li></ul>Location:<ul><li>Chandigarh, Chandigarh (Preferred)</li></ul>Work Location: In person

Facility Administration – Assistant Manager

Omada Rail Systems

<div><ul><li>Permanent Contract
</li></ul><ul><li>Executive
</li></ul><ul><li>Dubai
</li></ul><ul><li>Assistant and Administration</li></ul></div>
 <div>About Us 
Waagner Biro Bridge Services is a leader in delivering high-quality projects in bridge construction, steel structures, and marine engineering. Known for iconic and technically advanced structures, we also provide design and build solutions for harbors, marinas, and jetties.
Our comprehensive facility management services cover bridges, road infrastructure, buildings, and aviation facilities, ensuring long-term performance and excellence. At Waagner Biro, we are committed to achieving the extraordinary in every project.
 Learn more: www.waagnerbiro-bridgesystems.com 
About the Role 
We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner</li><li>
Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite</li><li>
Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation</li><li>
Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency</li><li>
Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels</li><li>
Assist in planning, organizing, and executing company events, meetings, and special initiatives</li><li>
Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs</li><li>
Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values</li><li>
Perform general office maintenance tasks and troubleshoot basic office equipment issues</li><li>
Support the team in achieving departmental goals through proactive problem-solving and collaborative teamwork</li></ul> 
What do we need from you 
<ul><li>
Must be a UAE National (mandatory requirement)</li><li>
1-3 years of proven experience in an administrative or office support role</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy</li><li>
Excellent verbal and written communication skills in both English and Arabic</li><li>
Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge with familiarity with financial documentation</li><li>
Proficiency in office equipment operation and maintenance</li><li>
Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams</li><li>
Problem-solving abilities and a proactive approach to identifying solutions</li><li>
Professional demeanor, reliability, and punctuality</li><li>
Knowledge of UAE business practices, culture, and professional etiquette</li><li>
Bachelor's degree in Business Administration, Office Management, or a related field (preferred)</li><li>
Familiarity with office management software and digital communication tools (preferred)</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion</li></ul></div>

Administration Assistant ( UAE National )

Oryx

Job Title: Admin AssistantJob Code: Admin AssistantJob Description:Assisting the Managing Partner and Senior Executives and providing administrative support to the organization.Key Responsibilities<ul><li>Assist with day-to-day operations of company-wide Admin functions.</li><li>Responsible for managing the day-to-day operations of the Admin department for the company and all its sister concerns</li><li>Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses and vehicle registration and family members documents.</li><li>Coordinate with the Legal Department to ensure that all visa and residency-related formalities for employees are completed on time.</li><li>Responsible for compiling jot forms for management signature, under the supervision of the Office Manager.</li><li>Maintains an up-to-date database of company licenses (and staff residencies, if required).</li><li>Assist with processing documentation and preparing reports related to personnel activities (attendance, overtime, absences, staff programs).</li><li>Coordinate and report on business trips</li><li>Supervise managing company documents and archives through the Admin Assistant and Office Assistant.</li><li>Report on project management software on all activities to top management and follow up on overdue tasks with all functional heads and staff</li><li>Obtain Management approval on agreement / Transactions / Payments,. Etc as deemed necessary</li><li>Serve as an aide to the family and liaising with the office</li><li>Handle travel arrangements as and when required</li><li>Conducts research and analysis tasks are required.</li><li>Handle confidential and non-routine information</li><li>Provides clerical and administrative support to the Office Manager, as well as to ALL functional heads.</li><li>Acts as a replacement Receptionist in the event of the absence of the Office Assistant / Reception staff.</li><li>Monitors the performance and progress of Office and home Drivers and reports the same to the Office Manager.</li><li>Occasionally handles confidential and non-routine information.</li><li>Undertakes general administrative tasks as required by top management.</li><li>Acts as a floating CSR depending on workload.</li><li>Any other task as required by the management.</li></ul>People Management<ul><li>Organize people, information, and other resources.</li><li>Ensure that office equipment is maintained, relevant records are up to date and that's all administration processes work effectively.</li></ul>Self-Management:<ul><li>Achieve the highest levels of proficiency in all skills required to perform the role.</li><li>Ensure that performance goals set by and agreed with management are achieved during the course of the year</li></ul>Minimum Requirements &amp; Key Skills:<ul><li>Bachelor&rsquo;s Degree. Certification in a relevant field is a plus</li><li>Prior relevant experience in office management and administration.</li><li>Communication Proficiency</li><li>Willingness to learn</li><li>Excellent independent initiative</li><li>Data entry and strong documentation skills</li><li>Ability to follow up and proactive attitude</li><li>Ability to work under pressure</li><li>Proficient in MS Office, email, tech-savvy.</li></ul>Language Skills:<ul><li>Excellent oral and written communication skills in English.</li></ul>Job Type:<ul><li>Full-time</li></ul>Work location: Kuwait CityHOW TO APPLYPlease use the link (https://airtable.com/appwm2VUujXVQ2mIB/shrBmmYJs7pftZ2kJ) to complete the job application form.Email CV: hr@oryx1.comJob Types: Full-time, PermanentPay: From KD0.010 per monthApplication Question(s):<ul><li>To proceed further with your job application please complete the job application form https://airtable.com/appwm2VUujXVQ2mIB/shrBmmYJs7pftZ2kJ</li></ul>

Admin Assistant

Job Title: Facility Administration &ndash; Assistant ManagerJob Type: Full-time Work Mode: Work From OfficeJob SummaryThe Facility Administration &ndash; Assistant Manager will be responsible for overseeing and coordinating day-to-day facility and administrative operations to ensure smooth office functioning. The role involves managing maintenance, vendors, security, inventory, compliance, and overall administrative processes while maintaining high service and operational standards.Key Responsibilities<ul><li>Coordinate office services to ensure smooth and efficient daily operations</li><li>Manage facility operations including maintenance, repairs, housekeeping, security, and utilities</li><li>Handle vendor management including onboarding, performance monitoring, contract renewals, and negotiations</li><li>Maintain office inventory, pantry supplies, and essential equipment</li><li>Ensure compliance with security, safety, environmental, and statutory regulations</li><li>Oversee operation and maintenance of electrical systems, air-conditioning, internet connectivity, CCTV, and other infrastructure</li><li>Manage procurement of office supplies and maintain accurate expense records</li><li>Coordinate travel and accommodation arrangements for employees</li><li>Assist in planning and managing office events, meetings, and conferences</li><li>Liaise with government authorities for compliance, audits, and documentation</li><li>Handle infrastructure projects such as renovations, office expansions, or new office setup</li><li>Develop, review, and improve administrative systems, policies, and procedures</li><li>Provide administrative support and ensure timely and accurate completion of tasks</li><li>Build and maintain strong relationships with internal teams and external vendors</li></ul>Requirements &amp; Qualifications<ul><li>Graduate with 8&ndash;10 years of experience in Facility Administration / Office Administration / Admin Manager role</li><li>Proven experience managing corporate office facilities and multiple vendors</li><li>Hands-on experience in infrastructure projects and office operations</li><li>Strong understanding of office administration procedures, compliance, and legal requirements</li><li>Excellent organizational, communication, and interpersonal skills</li><li>Proficient in MS Office and administrative systems</li><li>Ability to multitask, work independently, and manage priorities effectively</li><li>High level of integrity, professionalism, and attention to detail</li></ul>Job Type: Full-timePay: ₹50,182.13 - ₹75,131.25 per monthWork Location: In person

Assistant Facility Manager (Travel agent )

Recity Network India

<div>Job Position: Administrative Assistant

Location: Mathura, India

About Recity: Founded in 2017, Recity Network Private Limited aims to make cities more livable by transforming the journey of plastic waste globally. We focus on creating streamlined, inclusive, and traceable waste management solutions, collaborating with multinational brands, CSRs, multilaterals, governments, and city administrations to revolutionize the global plastic waste industry.
RECITY

Role Overview: The Administrative Assistant at our Material Recovery Facility (MRF) in Mathura will oversee administrative tasks to ensure smooth operations.

Key Responsibilities:

Procurement:
<ul><li>
Assist in sourcing suppliers and obtaining quotations for goods and services. 
</li><li>Prepare and process purchase orders, ensuring accuracy and compliance with procurement guidelines.
</li><li>Maintain and update vendor databases, contracts, and procurement records.
</li><li>Coordinate with vendors for timely delivery and resolve any discrepancies in orders or invoices.
</li><li>Track and monitor inventory levels; alert the team for replenishment as required.
</li><li>Support administrative tasks such as filing, record-keeping, and preparing procurement reports.
</li><li>Liaise with internal teams to understand procurement needs and ensure timely fulfillment.
</li><li>Assist in budget tracking and expense documentation related to procurement.
</li><li>Ensure adherence to company procurement policies and regulatory compliance.</li></ul>

Inventory Oversight:
<ul><li>Maintain records of stock and inventory at the MRF facility.
</li></ul>Safety and Compliance:
<ul><li>
Document and report any workplace accidents or safety incidents.
</li><li>Ensure proper documentation for compliance and audits.
</li></ul>Collaboration:
<ul><li>
Work with HR and admin teams to streamline workforce management.
</li><li>Organize regular training sessions on the Prevention of Sexual Harassment (POSH).
</li><li>Assist in other administrative responsibilities as required.
</li></ul>Qualifications:

Education: Bachelor's degree in any discipline (preferred: Administration, HR, or related field).

Experience: 1-2 years in administrative role.

Experience in worker management or facility operations is a plus.

Skills:
<ul><li>
Strong organizational and record-keeping abilities.
</li><li>Effective communication and problem-solving skills.
</li></ul>Application Process: Please send your updated CV along with a cover letter to careers@recity.in.
Applications accompanied by a cover letter will be given preference.

Join us in our mission to transform plastic waste management and contribute to a sustainable future</div>

Admin Assistant - Procurement (Mathura)

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