administration assistant

Qatar Airways

<div><div><div><div><div><div><div><div>Job title
</div><div>Administration Assistant
</div></div><div><div>Ref #
</div><div>226055
</div></div><div><div>Location
</div><div>Qatar - Doha
</div></div><div><div>Job family
</div><div>Corporate &amp; Commercial
</div></div><div><div><ul><li>Closing date: 29-Sep-2025</li></ul><br>
</div></div></div></div></div><div><div><div><div><div><p><b>About the role:</b></p><p>
Qatar Airways are pleased to announce an incredibly exciting opportunity to join our Group Risk, Safety &amp; Security (GRS&amp;S) team as an Administration Assistant to be based in Doha, Qatar.</p><p>
As an Administration Assistant, you will responsible for providing administration support for the smooth functioning on a daily basis, for the team. You will also be responsible for handling confidential and sensitive issues involving continual inter-departmental relations. You will also represent the team through correspondence, telephone and personal contact and liaise with other departments for arranging the logistics of resources.</p><p><b>
Specific responsibilities for the role include:</b></p><ul><li><p>
Perform advanced, diversified, and confidential administrative and secretarial support. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.</p></li><li><p>
In consultation with the team generate business documentation, including presentation creation and spreadsheet preparation and distribution.</p></li><li><p>
Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.</p></li><li><p>
Perform administrative tasks based on set procedures, establish and maintain filing systems, categories and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.</p></li><li><p>
Coordinate internal and external communications.</p></li><li><p>
Respond to complaints and requests for information and assistance, interpret and explain procedures and policies pertaining to internal inquiries of staff.</p></li><li><p>
Attend and take notes at meetings, coordinate travel arrangements, records of Communication (documents, E-mail) to meet the requirements of the team.</p></li></ul><p><b>
Be part of an extraordinary story</b><br>
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You&rsquo;ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what&rsquo;s never been done before.<br>
Together, everything is possible.</p>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Qualifications
</b></h3></div></div><div><div><div><div><p>About you</p><p>
The successful candidate will have the following skills and qualifications:</p><ul><li><p>
High School qualifications or equivalent with a minimum of 2 years of job-related experience.</p></li><li><p>
Database administration experience.</p></li><li><p>
Excellent computer skills, including Microsoft Word, Excel and PowerPoint.</p></li><li><p>
Self-motivated and highly organized.</p></li><li><p>
Strong interpersonal and team working skills.</p></li><li><p>
High level of sensitivity and professionalism.</p></li><li><p>
Self-starter, having the ability to work independently with minimal instructions.</p></li><li><p>
Proven ability to work under pressure to defined timescales.</p></li><li><p>
Proven problem-solving abilities.</p></li><li><p>
Excellent written and verbal communication skills.</p></li></ul><p><b>
About Qatar Airways Group</b><br>
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before. So, whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.</p><p><b>
How to apply</b><br>
If you&rsquo;re ready to join a progressive team and have a challenging and rewarding career, then apply now by uploading your CV and completing our quick application form.</p><br>
</div></div><div></div><div><div><br>
<div><b>About Qatar Airways Group
</b></div><br>
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before.<br>
<br>
So whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.<br>
</div></div><div><div>https://aa115.taleo.net/careersection/QA_External_CS/jobapply.ftl?lang=en&amp;job=226055</div></div></div></div></div></div></div></div>

Administration Assistant

Shakti Legal Compliance India (SLCI)

<p><b>Job Title:</b> Executive Assistant / Admin (Female, Male, 30&ndash;40 yrs)</p><p><b>Location:</b> Okhla Industrial Area, Phase-1, New Delhi (On-site)</p><p><b>Salary:</b> &#8377;20,000 &ndash; &#8377;30,000 per month (based on experience)</p><p><b>Company:</b> Shakti Legal Compliance India (SLCI)</p><p><b>About Us</b></p><p>Shakti Legal Compliance India (SLCI) is a reputed organization specializing in legal compliance, payroll, and audit-related services. We are looking for a <b>mature and professional female candidate (30&ndash;40 yrs)</b> to handle <b>Executive Assistant + Admin responsibilities</b> for our senior leadership team.</p><p><b>Key Responsibilities</b></p><ul><li>Manage calendars, meetings, travel, and day-to-day coordination for senior leadership.</li><li>Draft and review professional correspondence, emails, and reports.</li><li>Organize meetings, prepare minutes, and ensure timely follow-ups.</li><li>Handle confidential files, documents, and information securely.</li><li>Oversee general office administration, coordination, and vendor management.</li><li>Liaise with internal departments and external stakeholders.</li><li>Ensure smooth office operations and handle client communication when required.</li></ul><p><b>Requirements</b></p><ul><li><b>Female candidates only, Age: 30&ndash;40 yrs (mature &amp; professional personality preferred).</b></li><li>Graduate or above in any discipline.</li><li>Excellent communication skills in <b>English (spoken &amp; written)</b>.</li><li>Strong organizational skills with ability to multitask and prioritize.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Prior experience as EA/PA/Admin is <b>mandatory</b>.</li></ul><p><b>Why Join Us?</b></p><ul><li>Direct exposure to senior leadership.</li><li>Stable role with long-term career growth.</li><li>Professional work culture in a reputed organization.</li></ul><p>Job Type: Full-time</p><p>Pay: &#8377;20,000.00 - &#8377;30,000.00 per month</p><p>Benefits:</p><ul><li>Internet reimbursement</li></ul><p>Application Question(s):</p><ul><li>How many year of experience do you have ?</li><li>How old are you?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Language:</p><ul><li>Hindi (Required)</li><li>English (Required)</li></ul><p>Location:</p><ul><li>Delhi, Delhi (Required)</li></ul><p>Work Location: In person</p>

Think Big Sites

<p><b>Job Overview:</b></p><p>This is an opportunity to assist our management team with a variety of roles and responsibilities. The admin assistant will be responsible to perform research and recommendations for various types of website and marketing adjustments. The position would be responsible for both WordPress and Shopify updates leading to improved optimization and online performance. This role would also be responsible for different tasks as assigned by the marketing director and design manager.</p><p>Responsibilities:</p><ul><li>Various updates to client websites including shipping and tracking</li><li>General understanding of webs development and design techniques</li><li>Effective communication to both internal and external team members</li><li>Review and edit content from other creative team members</li><li>Build company brand awareness and positioning for new programs</li></ul><p>Requirements:</p><ul><li>Study Marketing or Bachelor's degree, Business, or related field</li><li>Strong understanding of marketing principles and techniques</li><li>Proficiency in analytics tools to measure campaign effectiveness</li><li>Excellent communication skills, both written and verbal</li><li>Ability to work effectively in a fast-paced environment and meet deadlines</li><li>Experience with email marketing platforms such as MailChimp or Constant Contact</li></ul><p>Join our team as a Administrative Assistant and take the first step towards a rewarding career in digital marketing. Apply now to be part of a dynamic team that values creativity, innovation, and collaboration.</p><p>Job Type: Part-time</p><p>Pay: $16.00 - $19.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Logan, UT 84321</p>

GIG Gulf

<div>
 <p>
  <strong>
   Who we are
  </strong>
 </p>
 <p>
  GIG Gulf (a Fairfax company) is part of the Gulf Insurance Group (GIG), the #1 largest regional composite insurer in the Middle East and North Africa, with presence in 12 markets including the United Arab Emirates, Bahrain, Oman, Qatar, Saudi Arabia, Algeria, Egypt, Iraq, Jordan, Kuwait, Lebanon, and Turkey. GIG Group reported consolidated assets of US$ 3.83 billion and $69 million net profit for the year 2023. The majority shareholder of GIG Group is Toronto based Fairfax Financial Holding, a global leader in insurance and reinsurance with a presence in 40 markets.
 </p>
 <p>
  <br/>
 </p>
 <p>
  GIG Gulf is an &lsquo;A&rsquo; rated regional insurer with a top 5 position in each of its markets (UAE, Oman, Qatar, Bahrain). GIG Gulf has been present in the region for over 70 years with a strategic focus on both growth and investments and is a one stop shop offering a wide range of insurance products and services that cater to a broad variety of needs for corporates, SMEs and individual customers throughout UAE, Oman, Bahrain, and Qatar. GIG Gulf also owns a 50% stake in GIG Saudi. Our strategic objectives and guiding principles are focused on Regional Growth, Customer Experience and Digital Transformation.
 </p>
 <p>
  <br/>
 </p>
 <p>
  GIG Gulf has created a diverse and inclusive working environment and culture with a workforce of over 800 employees, with over 60 nationalities, across 15 branches and retail shops region-wide and over 1 million customers. GIG Gulf is a caring partner that encourages customers to achieve their goals and live an inspiring and fulfilling life. We are obsessed with customer feedback and continuously evolving to become the region&rsquo;s digital insurer of reference, committed to running our operations in a responsible, sustainable way
  <strong>
   .
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job purpose:
  </strong>
 </p>
 <p>
  As a Healthcare Policy administration assistant, you will perform various tasks daily. And therefore, you should be able to multitask and prioritize. We also expect you to handle sensitive information confidentially. You should be able to combine exceptional communication skills with an ability to perform behind the scenes tasks,
 </p>
 <p>
  The role requires a great deal of independent thought or judgment acting within well-defined policies and procedures.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide full administrative support to clients &amp; intermediaries including but not limited to &ldquo;Census reconciliation, policy setup, endorsements, invoicing analysis, reports&rdquo;.
  </li>
  <li>
   Review all documents received thoroughly and meticulously and enter data in the healthcare systems while ensuring a high level of accuracy within the time frame as per the agreed SLAs with minimal errors.
  </li>
  <li>
   Ensure regulatory compliance is achieved through continuous monitoring and reporting of process, procedures, and systems gaps.
  </li>
  <li>
   Maintaining physical or electronic records related to medical insurance policies &amp; maintenance requests.
  </li>
  <li>
   Upload member data files to regulatory systems ensuring compliance with regulatory directives.
  </li>
  <li>
   Upload PBM membership data to partner system
  </li>
  <li>
   Liaise with cross-functional teams for customer service, medical and health on track related queries.
  </li>
  <li>
   Ensuring customers, clients and brokers are at the center of day-to-day activities to meet the evolving needs and expectations.
  </li>
  <li>
   Process Improvement and Development mindset &ldquo;Identify opportunities for enhancing policy management workflows and systems&rdquo; having proactive role in developing and improving processes within the organization.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Essential Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Previous experience in policy administration role
  </li>
  <li>
   Tertiary education
  </li>
  <li>
   One-year administrative experience within the insurance industry
  </li>
  <li>
   MS office &ndash; Excellent Microsoft Excel skills including (Data Filters. Data Sorting, Pivot Tables, Cell Formatting, Excel formulas, Data validation and analysis) are a must for this role.
  </li>
  <li>
   Excellent organizational and multitasking skills, Strong attention to details, and interpersonal skills
  </li>
  <li>
   Customer-oriented communication skills
  </li>
 </ul>
 <p>
 </p>
</div>


Policy Administration Assistant

Emirates

<div>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always &lsquo;Fly Better.&rsquo; As one of the most recognised and admired brands globally, we&rsquo;re driven by innovation and excellence. Join us as an
 <strong>
  Administration Assistant
 </strong>
 and make a difference by delivering top-tier medical services that support our employees' health and well-being. Experience a fast-paced, multicultural environment where your medical expertise will directly impact the success of our operations and contribute to our shared success on a global stage.
 <br/>
 <br/>
 As an
 <strong>
  Administration Assistant
 </strong>
 , you will provide general administrative services and/or secretarial support. This role is typically focused on the completion of tasks and work routines which are semi-related. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer is at a basic level and somewhat frequent.
 <br/>
 <br/>
 <strong>
  In This Role, You Will
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Organise appointments as required and prepare necessary documents, keeping designated employees advised of their daily schedule and ensure availability of facilities, meeting rooms etc. Where required, handle all aspects of internal customer service to ensure a professional, accurate and informative service.
  </li>
  <li>
   Receive cash, prepare daily reports on the same and highlight discrepancies where the case. Support supervisory staff in billing and account reconciliation where required. Prepare and submit applications, government forms, permit requests etc. for employees.
  </li>
  <li>
   Prepare documents, passes, licenses and forms for submission to HR, Staff Travel, and other internal departments for staff as required.
  </li>
  <li>
   Complete timekeeping activities such as: input of sick, absence, leave, overtime to ensure accurate records are maintained. Assist in compiling routine management reports. Recommend improvements to process/procedure to seniors.
  </li>
  <li>
   Maintain department records for timekeeping and highlight attendance trends or issues to management.
  </li>
  <li>
   Compose and dispatch routine letters, memos and other correspondence for the department. Sort, consolidate and distribute incoming mail items and other documents in an organised and timely manner.
  </li>
  <li>
   Prepare documents for distribution to internal and external departments as per department requirements. This includes photocopying, collating, scanning, faxing, laminating, binding etc. Wherever required by role, update information systems and prepare routine reports.
  </li>
  <li>
   Maintain an efficient filing system for the department and ensure logs or standard reports are as per requirements. Ensure information is accurate and up to date.
  </li>
  <li>
   Ensure hardware assets are in working order (photocopier, telephones, fax).
  </li>
  <li>
   Order and maintain office stationary supplies, with logs of daily activity.
   <br/>
   <br/>
  </li>
 </ul>
 Qualification
 <br/>
 <br/>
 <strong>
  To be considered for the role, you must meet the below requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience in Administration. General Administration
  </li>
  <li>
   Experience in an administrative or office environment.
  </li>
  <li>
   Computer literate with working knowledge of Word, Excel etc.
   <br/>
   <br/>
  </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 <br/>
 <br/>
 Salary &amp; benefits
 <br/>
 <br/>
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 <br/>
 <br/>
 Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>


Administration Assistant – (Medical Services)

ISS INTERNATIONAL SpA

<div>
 ISS International S.p.A. Abu Dhabi Branch is looking for an Accountant &amp; Administration Assistant for our office located in Abu Dhabi (UAE).
 <br/>
 <br/>
 <strong>
  Job Description:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Record all accounting transactions using QuickBooks software (Must).
  </li>
  <li>
   Conduct monthly, quarterly, and annual accounting tasks, including bank reconciliations, accounts payable and receivable reviews, annual audit coordination, and preparation of financial reports as needed.
  </li>
  <li>
   Request purchase quotations and manage office supplies procurement.
  </li>
  <li>
   Assist with the annual finance auditing.
  </li>
  <li>
   Assist with the annual ICV certification.
  </li>
  <li>
   Collaborate with the PRO to handle visa and labor processes.
  </li>
  <li>
   Address employee HR-related inquiries, grievances, and compliance with rules and regulations. Support payroll preparation by providing necessary data, such as absences, bonuses, leaves, and expense notes.
  </li>
  <li>
   Oversee the process for obtaining CICPA cards, including application submission and card collection.
  </li>
  <li>
   Coordinate travel logistics through the travel agency, including flight tickets and hotel bookings.
  </li>
  <li>
   Assist new employees in completing residence visa requirements, such as medical fitness tests and Emirates ID biometric registrations.
  </li>
  <li>
   Develop and maintain both electronic and physical filing systems.
  </li>
  <li>
   Manage leases, including handling lease expirations, renewals/extensions, insurance certificates, and internal documentation requests.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Good Accounting Experience.
  </li>
  <li>
   Knowledge on QuickBooks (Must).
  </li>
  <li>
   Knowledge in SAP (Preferred).
  </li>
  <li>
   Excellent communication skills and proficiency in English &ndash; written and spoken.
  </li>
  <li>
   Advanced MS office skills.
  </li>
 </ul>
</div>


Accountant & Administration Assistant

ElSewedy Engineering Industries SEI

<div>
 We are seeking a proactive, organized, and detail-oriented
 <strong>
  Administrative Assistant
 </strong>
 to provide administrative and clerical support to ensure efficient operation of the office. The ideal candidate will be responsible for handling office tasks, supporting team members, and ensuring smooth day-to-day operations.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Answer and direct phone calls, emails, and other correspondence.
  </li>
  <li>
   Organize and schedule meetings and appointments.
  </li>
  <li>
   Maintain physical and digital filing systems.
  </li>
  <li>
   Prepare and edit documents, reports, memos, and presentations.
  </li>
  <li>
   Assist with the preparation of regularly scheduled reports.
  </li>
  <li>
   Order and manage office supplies and inventory.
  </li>
  <li>
   Handle requests for information and data entry tasks.
  </li>
  <li>
   Coordinate with internal teams and external contacts.
  </li>
  <li>
   Maintain office policies and procedures.
  </li>
  <li>
   Perform general office duties as required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field is preferred.
  </li>
  <li>
   Proven experience as an administrative assistant or in a similar role.
  </li>
  <li>
   1&ndash;3 years of experience in an administrative role.
  </li>
  <li>
   Fluent in written and spoken English (required).
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  </li>
  <li>
   Strong organizational and time-management skills.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Attention to detail and problem-solving abilities.
  </li>
  <li>
   Familiarity with office equipment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Attractive incentives and benefits.
  </li>
  <li>
   Transportation Provided.
  </li>
  <li>
   Medical ,social insurance and life insurance.
  </li>
  <li>
   A dynamic, growth-driven work environment.
  </li>
 </ul>
</div>


Admin Assistant

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