administration assistant

AECOM

<div>
 
 
 Company Description
 
 
 
 
 Work with Us. Change the World.
 
 
 
 At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
 
 
 There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
 
 
 We're one global team driven by our common purpose to deliver a better world. Join us.
 
 
 
 Job Description
 
 
 
 We are seeking an organized and efficient Administration Assistant to join our team in Doha, Qatar. The ideal candidate will provide vital support to our office operations, ensuring smooth day-to-day functioning and contributing to the overall success of our organization.
 
 <ul>
 <li>
 Manage and maintain office filing systems, both electronic and physical
 </li>
 <li>
 Handle incoming and outgoing correspondence, including mail and emails
 </li>
 <li>
 Schedule and coordinate meetings, appointments, and travel arrangements
 </li>
 <li>
 Prepare and edit various documents, including reports, memos, and presentations
 </li>
 <li>
 Perform data entry tasks and maintain accurate records in company databases
 </li>
 <li>
 Assist with basic bookkeeping duties, such as processing invoices and expense reports
 </li>
 <li>
 Greet visitors and handle phone inquiries in a professional manner
 </li>
 <li>
 Provide administrative support to various departments as needed
 </li>
 <li>
 Maintain office supplies inventory and place orders when necessary
 </li>
 <li>
 Assist in organizing company events and meetings
 </li>
 
 </ul>
 
 Qualifications
 
 
 <ul>
 <li>
 High school diploma or equivalent required; Associate's degree in Business Administration or related field preferred
 </li>
 <li>
 1-3 years of administrative experience in a professional office environment
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
 </li>
 <li>
 Strong organizational skills with the ability to multitask and prioritize effectively
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Detail-oriented with a high level of accuracy in work
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information professionally
 </li>
 <li>
 Strong customer service skills and a positive, proactive attitude
 </li>
 <li>
 Basic bookkeeping knowledge
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Familiarity with office equipment and technologies
 </li>
 
 </ul>
 
 Additional Information
 
 
 
 
 About AECOM
 
 
 
 AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
 
 
 AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
 
 
 
 What makes AECOM a great place to work
 
 
 
 You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
 
 
 As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
 
 
 
 ReqID:
 
 J10138843
 
 
 
 Business Line:
 
 Transportation
 
 
 
 Business Group:
 
 DCS
 
 
 
 Strategic Business Unit:
 
 ME and Africa
 
 
 
 Career Area:
 
 Administration
 
 
 
 Work Location Model:
 
 On-Site
 
 
 
</div>

Administration Assistant

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
We are seeking an organized and efficient Administration Assistant to join our team in Doha, Qatar. The ideal candidate will provide vital support to our office operations, ensuring smooth day-to-day functioning and contributing to the overall success of our organization.<ul><li>
Manage and maintain office filing systems, both electronic and physical</li><li>
Handle incoming and outgoing correspondence, including mail and emails</li><li>
Schedule and coordinate meetings, appointments, and travel arrangements</li><li>
Prepare and edit various documents, including reports, memos, and presentations</li><li>
Perform data entry tasks and maintain accurate records in company databases</li><li>
Assist with basic bookkeeping duties, such as processing invoices and expense reports</li><li>
Greet visitors and handle phone inquiries in a professional manner</li><li>
Provide administrative support to various departments as needed</li><li>
Maintain office supplies inventory and place orders when necessary</li><li>
Assist in organizing company events and meetings</li></ul> 

Qualifications 
<ul><li>
High school diploma or equivalent required; Associate's degree in Business Administration or related field preferred</li><li>
1-3 years of administrative experience in a professional office environment</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong organizational skills with the ability to multitask and prioritize effectively</li><li>
Excellent written and verbal communication skills</li><li>
Detail-oriented with a high level of accuracy in work</li><li>
Ability to maintain confidentiality and handle sensitive information professionally</li><li>
Strong customer service skills and a positive, proactive attitude</li><li>
Basic bookkeeping knowledge</li><li>
Ability to work independently and as part of a team</li><li>
Familiarity with office equipment and technologies</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Massar Business Solutions

Job Description:We are currently seeking a qualified and motivated Administration Manager to join our team. The ideal candidate will oversee and streamline all administrative functions, ensure office operations run smoothly, and support organizational efficiency and compliance.Key Responsibilities:Manage daily administrative operations and office procedures.Supervise administrative staff and coordinate support services.Ensure compliance with organizational policies and government regulations.Coordinate logistics, supplies, equipment, and maintenance needs.Oversee scheduling, correspondence, document control, and filing systems.Support HR, finance, and procurement departments with administrative tasks.Prepare reports and presentations for management when required.Requirements:Nationality: Saudi (mandatory)Gender: Female candidates preferred (as part of Saudization &amp; diversity goals)Bachelor's degree in Business Administration, Management, or a related field.Minimum of 3&ndash;5 years of experience in a similar administrative role.Excellent communication (Arabic &amp; English), organizational, and leadership skills.Strong proficiency in MS Office (Word, Excel, PowerPoint).Ability to handle sensitive information with confidentiality and integrity.Why Join Us?Career growth opportunitiesDiverse and inclusive work environmentCompetitive compensation packageShortlisted candidates will be contacted for interviews in the coming weeks.Job Type: Full-timeApplication Question(s):<ul><li>What is your Nationality?</li><li>What is your gender?</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your nationality?</li><li>What is your gender?</li></ul>

TTI Europe

<div>We continue to grow. Grow with us! As one of the world&rsquo;s leading distributor specialists of electronic components, we at TTI, Inc., a Berkshire Hathaway company, work every day to exceed our customers&rsquo; expectations. 
 
Are you looking for a long-term perspective with responsible tasks and attractive development opportunities in an international and familiar company? Then we are exactly right for you!
<h1 class="jobSectionHeader">Branch administration assistant</h1>
Location: Maltepe/ISTANBUL-Turkey
<h2 class="jobSectionHeader">Your responsibilities include:</h2>
As a Branch Administration Assistant, you will play a key role in supporting the daily operations of our branch office. You will provide essential administrative and clerical support to the General Manager and branch personnel, ensuring smooth and efficient office functioning.
<ul>
<li>Answer internal and external calls in a professional and timely manner; take accurate messages and route calls appropriately.</li>
<li>Manage all incoming and outgoing mail, ensuring timely sorting and distribution.</li>
<li>Maintain confidential records, correspondence, and filing systems in an organized and secure manner.</li>
<li>Provide backup administrative support to the Director as needed.</li>
<li>Coordinate office services including supply orders, and occasionally manage vending, security, and general facility needs.</li>
<li>Prepare supplier and customer sales reports, business reviews, and presentations with accuracy and within deadlines.</li>
<li>Record, finalize, and distribute meeting minutes.</li>
<li>Track attendance, vacation requests, and time-off records for managers, supervisors, and staff.</li>
<li>Perform other related administrative duties as assigned to support branch operations.</li>
</ul>
<h2 class="jobSectionHeader">What you bring to us:</h2>
<ul><li>Completed professional training.</li>
<li>Minimum of 2 years of relevant experience or equivalent.</li>
<li>Strong problem-solving and organizational abilities.</li>
<li>Capacity to work independently and make sound decisions.</li>
<li>Detail-oriented with excellent multitasking skills.</li>
<li>Exceptional written and verbal communication.</li>
<li>Strong organisational skills with a high level of attention to detail and accuracy</li>
<li>Ability to handle confidential information and employee records with discretion</li>
<li>Ability to prioritise multiple tasks under time-sensitive conditions</li>
<li>Proficiency in Microsoft Office applications.</li>
<li>Good English level would be appreciated</li>
</ul>
<h3 class="jobSectionHeader">We offer:</h3>
A future-orientated perspective on the various roles in our company with responsibilities over different tasks and the opportunity to develop and grow within our progressively expanding organisation.
If you are a highly motivated individual with the drive and skills to meet the challenges of our rapidly growing business needs, then apply to us in English language by sending your application online with salary expectations and possible starting date. 
 
Contact: Janyce Guagliata - Human Resources
Apply now!
Civil Kule, Cevizli Mah. Tansel Cad. No: 76 K: 11 , 34846 Maltepe/ Istanbul - ttieurope.com</div>

Branch administration assistant

EP Group

Finance Administration AssistantCompany Size: Small head office with up to 3 staff Reporting to: Financial Controller (UK based)Role Overview:We are seeking a qualified and experienced Finance Administration Assistant to manage a diverse portfolio of financial and operational responsibilities across multiple entities and jurisdictions. The ideal candidate will be proactive, detail-oriented, and capable of working independently in a dynamic environment for a Family owned and run business.This role requires strong knowledge of UAE compliance regulations and the ability to liaise effectively with local government bodies.Key Responsibilities:Accounting &amp; Financial Management<ul><li>Prepare and maintain accounts for 3 operations.</li><li>Monthly and annual accounts preparation</li><li>Bank reconciliations and audit support</li><li>VAT filings and tax returns</li><li>Payroll management</li><li>Record and invoice management fees for services rendered</li></ul>Property &amp; Asset Management<ul><li>Oversee rental property operations including tenant management</li><li>Coordinate property maintenance and liaise with Euro Residences or other service providers</li><li>Track and manage insurance policies (property, health, vehicles)</li><li>Manage company vehicles and related documentation</li></ul>Compliance &amp; Legal &amp; Personal<ul><li>Ensure UAE legal compliance including ESR, VAT, and other regulatory filings</li><li>Liaise with DEWA, JAFZA, and other government agencies</li><li>Maintain strong understanding of UAE visa requirements and processes</li><li>Ensure visas and related documents are up to date</li><li>Control personal health insurance policies</li></ul>Systems &amp; Reporting<ul><li>Utilize ERP systems (Xero preferred) for financial reporting</li><li>Maintain and improve use of property management software (status to be confirmed)</li><li>Generate monthly reports and support strategic financial planning</li></ul>Candidate Requirements:<ul><li>Qualifications: Recognised accountancy qualification</li><li>Experience: Minimum 5 years in a similar role, ideally with exposure to UAE and UK jurisdictions</li><li>Skills:</li><li>Advanced proficiency in Xero, Microsoft Office (Excel, Word, Outlook)</li><li>English communication skills &ndash; both written and verbal</li><li>Strong understanding of UAE tax laws, VAT, ESR, and compliance frameworks</li><li>Ability to work independently and manage multiple responsibilities</li><li>Experience dealing with local government agencies and visa processes</li><li>Personal Attributes:</li><li>Hardworking, dedicated, and enthusiastic with excellent memory</li><li>High attention to detail and total accuracy</li><li>Strong organisational skills</li><li>Comfortable working in a small team environment</li></ul>Job Type: Full-time

Finance Administration Assistant

Car Rental Company

<ul><li>Manage and organize office schedules, ensuring efficient allocation of time for meetings, events, and deadlines.</li><li>Serve as the first point of contact for visitors and clients, providing exceptional customer service and a welcoming atmosphere.</li><li>Maintain accurate and detailed records, including filing systems and databases, to ensure easy access to important information.</li><li>Assist in the preparation of reports and presentations, utilizing advanced software skills to create visually appealing documents.</li></ul>

AJJU HOODA HOTELS

<ul><li>Manage daily office operations.</li><li>Maintain and organize comprehensive filing systems for both electronic and hard-copy documents, facilitating quick access to vital information.</li><li>Oversee office supplies inventory.</li><li>Facilitate onboarding processes for new employees, providing essential resources and guidance to help them acclimate successfully.</li><li>Implement and monitor administrative procedures to enhance efficiency and promote a culture of continuous improvement.</li><li>Serve as the first point of contact for visitors and clients, creating a welcoming environment and fostering positive relationships.</li></ul>

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