administration assistant

Qatar Airways

<div><div><div><div><div><div><div><div>Job title
</div><div>Administration Assistant
</div></div><div><div>Ref #
</div><div>226080
</div></div><div><div>Location
</div><div>Qatar - Doha
</div></div><div><div>Job family
</div><div>Corporate &amp; Commercial
</div></div><div><div><ul><li>Closing date: 07-Sep-2025</li></ul><br>
</div></div></div></div></div><p></p><div><div><div><div><div><div><p><b>About the role</b></p>
<p>As an Administration Assistant, you will be responsible in providing administration support for the smooth functioning on a daily basis, for the team. You will also be responsible in the handling of confidential and sensitive issues involving continual inter-departmental relations. You will represents the team through correspondence, telephone and personal contact as well as Liaise with other departments for arranging the logistics of resources.</p><p><br>
</p><p>Additional responsibilities:</p>
<ul><li>Perform advanced, diversified, and confidential administrative and secretarial support. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.</li>
<li>In consultation with the team generate business documentation, including presentation creation and spreadsheet preparation and distribution.</li>
<li>Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.</li>
<li>Perform administrative tasks based on set procedures, establish and maintain filing systems, categorise and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.</li>
<li>Research information and initiate assigned tasks accordingly.</li>
<li>Coordinate internal and external communications.</li>
<li>Respond to complaints and requests for information and assistance, interpret and explain procedures and policies pertaining to internal inquiries of staff.</li>
 <li>Attend and take notes at meetings, coordinate travel arrangements, records of Communication (documents, E-mail) to meet the requirements of the team.</li>
<li>Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.</li>
</ul></div></div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Qualifications
</b></h3></div></div><div><div><div><div><div><div><div><p><b>Be part of an extraordinary story</b></p>
<p>Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You&rsquo;ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.</p>
<p>Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what&rsquo;s never been done before.</p>
<p>Together, everything is possible</p>
</div></div></div><div></div><div><div><div><b>Qualifications - External</b></div>
<p></p><div><p><b>About you</b></p>
<p><i>Without a Degree:</i></p>
 <p>High School Qualification with Minimum 1 year of job-related experience</p>
<p><i>With a Degree:</i></p>
<p>Bachelor&rsquo;s Degree or Equivalent with No prior job-related work experience</p><p><br>
</p><p>Job Specific Skills:</p>
<ul><li>Excellent written and verbal communication skills.</li>
<li>Excellent computer skills, including Microsoft Word, Excel and PowerPoint.</li>
<li>Client focused and business aware.</li>
<li>Self-motivated and highly organized.</li>
<li>Strong interpersonal and team working skills.</li>
<li>High level of sensitivity and professionalism.</li>
<li>Self-starter, having the ability to work independently with minimal instructions.</li>
<li>Proven ability to work under pressure to defined timescales</li>
<li>Proven problem-solving abilities.</li></ul><br>
<p></p><p><b>About Qatar Airways Group</b></p>
<p>Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before. So whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community</p><br>
</div></div></div></div></div><div></div><div><div><br>
<div><b>About Qatar Airways Group
</b></div><br>
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before.<br>
<br>
So whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.<br>
</div></div><div><div>https://aa115.taleo.net/careersection/QA_External_CS/jobapply.ftl?lang=en&amp;job=226080</div></div></div></div></div></div></div></div>

Administration Assistant

Airbus

<div>
 <p>
  We are looking for a reliable, highly organized individual with great communication skills to join our team as an Administration Assistant/ PRO.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a full-time, entry-level position based at our office in Dubai Airport Free Zone. The role offers a permanent contract and requires daily on-site presence.
 </p>
 <p>
  This role is about assisting the Senior Administration Officer in daily management of administrative services for Airbus Africa and Middle East employees within DAFZA and all concerned authorities inside or outside of the UAE (immigration, consulates, municipality, Civil Aviation Authority, etc.).
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Handle on-line visa application
  </li>
  <li>
   Manage of e-wallet and combine expenses report as required by Finance department
  </li>
  <li>
   Assist Procurement department with various purchases by raising purchase orders via SAP
  </li>
  <li>
   Administer the company&rsquo;s parking slot allocation system
  </li>
  <li>
   Managing business cards and other printing press orders
  </li>
  <li>
   Preparing gate passes and other permits for the visitors
  </li>
  <li>
   Support the Senior Administration Officer in planning and organizing company events and activities
  </li>
  <li>
   Provide backup support to the Senior Administration Officer and other secretarial staff during absences or leave
  </li>
  <li>
   Administer medical insurance applications and cancellations; update the census list during renewals
  </li>
  <li>
   Collect, maintain and review employee data for internal reports, assist in developing or refining reporting formats and verifying information
  </li>
  <li>
   Assist in HR-related administrative tasks and recruitment projects
  </li>
  <li>
   Perform general clerical duties, including filing, scanning, copying, and archiving
  </li>
  <li>
   Carry out other administrative tasks as assigned
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Degree or diploma and at least 3 years relevant work experience in Dubai
  </li>
  <li>
   Practical knowledge of UAE immigration rules and procedures
  </li>
  <li>
   Excellent verbal and written communication skills in English is a must
  </li>
  <li>
   Speaking and writing in Arabic is a big advantage
  </li>
  <li>
   Good organizational and interpersonal skills are strongly required.
  </li>
  <li>
   Advanced proficiency in the use of MS Office applications like Excel and Powerpoint or G-Suite (Google Sheets and Google Slides)
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Administration Assistant/ PRO

Sky Arch

<p><b>Sky Arch </b>Interiors and construction company is looking for a candidate for handling accounts and administration related duties.</p><p><b>(i) Job Responsibilities:-</b></p><p>- Accounts management.</p><p>- Communicate with C A for account related queries.</p><p>- Project estimate calculations.</p><p>- Project accounts report submissions.</p><p>- Site related money management.</p><p>- Labour payroll management.</p><p>- Purchase management.</p><p>- Ability to negotiate with vendors.</p><p>-Willing to meet vendors in person for purchase management.</p><p><b>(ii) Requirements:-</b></p><p>Qualification: B. Com/M.Com/Accounts related.</p><p>Languages: Proficiency in Hindi, English, Tamil, Malayalam.</p><p>-Proficiency in Excel.</p><p>-Freshers are welcome.</p><p>-Mala/Female candidates can apply.</p><p>Salary: 9,000-12,000</p><p>* Office working hours: 9.30 to 5.30</p><p>* Office working days: Monday to Saturday.</p><p>Location: Ulloor, Trivandrum.</p><p>Interested candidates kindly sent in your resume in :</p><p>hr.skyarchdesigners@gmail.com</p><p>Contact: 7736480349</p><p>Job Type: Full-time</p><p>Pay: &#8377;9,000.00 - &#8377;12,000.00 per month</p><p>Work Location: In person</p>

Accounts & Administration Assistant

Wood PLC

<div><p>Wood is seeking a motivated and detail-oriented Administrative Assistant (UAE National) to join our team on the ADNOC project. This role is a great opportunity for individuals who are organized, proactive, and eager to support project operations in a dynamic site environment.
</p><p>As an Admin Assistant, you will play a key role in ensuring smooth day-to-day administrative support for the project team, handling documentation, coordinating communications, and assisting with office activities to help the project run efficiently.</p></div>
<br><div><div><div><div><ul><li>Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
</li><li>Requires an understanding of the content of the manager&rsquo;s job and method of operation as well as knowledge of departmental operations and procedures.
</li><li>Organizes and maintains files of manager&rsquo;s correspondence, records etc. and follows up pending matters
</li><li>Acts as receptionist for the manager, screening correspondence and telephone calls
</li><li>Schedules appointments and coordinates arrangements for meetings
</li><li>Prints, organises and prepares information for meetings
</li><li>Arranging travel/accommodation/car hire Prepares routine letters and memoranda for manager&rsquo;s review
</li><li>Organizes and expedites flow of work through office and initiates follow up action
</li><li>Support in collecting information and data for reporting
</li><li>Populates templates and creates documents
</li><li>General office housekeeping activities as required</li></ul></div></div></div></div><p></p>
<br><div><ul><li>Competent in Microsoft Office
</li><li>Excellent English verbal and written communications skills
</li><li>Attention to detail
</li><li>Ability to manage a high volume of work and priorities
</li><li>Minimum 1 year experience as admin assistant.</li></ul></div>
<br><div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com<br>
</div><div></div><br>
<div><b>Diversity Statement
</b></div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Administration Assistant (UAE National)

DAMAC

<div><p><b>Role/Responsibilities:
</b></p><p>Well-organized, pays close attention to detail, and has preferably had some experience as administrative assistant to senior management personnel.<br>
</p><p><br>
Manage the daily schedule and calendar of the Senior Vice President, including organizing meetings, appointments, and travel arrangements. Ensure the SVP is well-prepared with necessary materials for each engagement.<br>
</p><p><br>
Handle incoming and outgoing communications on behalf of the SVP. Draft and type official letters, emails, and memos related to contracts and risk management matters, maintaining a professional tone. Filter and prioritize emails and calls, and prepare routine responses when appropriate.<br>
</p><p><br>
Schedule and coordinate high-level meetings (internal and external) involving the department. Prepare meeting agendas, assemble relevant documents (e.g. summaries, reports), and take meeting minutes. After meetings, follow up on action items with responsible parties to ensure completion.
 </p><p>Act as a point of contact for the SVP&rsquo;s office in coordinating with other departments such as Legal, Finance, and Project Teams. Collect and consolidate information or documents from these departments when the SVP needs data for reviews or assessments. Ensure that requests from the SVP are clearly communicated and responded to in a timely manner.<br>
</p><p><br>
Manage confidential files and information with utmost discretion. This includes handling sensitive contract terms, risk reports, and personnel information. Ensure that confidential documents are accessed only by authorized personnel and are stored securely.<br>
</p><p><br>
Oversee general administrative duties for the SVP&rsquo;s office, such as maintaining office supplies, processing expense reports, and managing correspondence logs. Also, provide support in organizing any departmental events or trainings, ensuring invitations, venues, and materials are handled efficiently.<br>
</p><p><br>
Create and maintain a variety of logs/summaries (computer and hard copy including confidential files) to ensure accurate, up-to-date information is available.<br>
</p><p></p><p><b>Qualifications/Specific Experience/Skills:
</b></p><p>Diploma or Bachelor&rsquo;s degree in a construction related field. Masters degree is a plus.
</p><p>8&ndash;10 years of experience in an administrative or executive assistant role, preferably supporting senior management
<br>
Systematic and organized
<br>
Sharp and attention to details (i.e. able to identify any missing pages when checking completeness of documents).</p></div>

Administration Assistant / Junior Engineer

Accor

<div><b>Company Description</b><p><b><br>
&quot;Why work for Accor?&quot;</b></p><p>
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities.<br>
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/<br>
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS&quot;</p><p><b>
We are Heartists&reg;
</b></p><p>&ldquo;Heartist&rdquo; describes both our culture and who we are. Everything we do comes from the heart, and we&rsquo;re experts in what we do. Generous, attentive, and free, we ensure that everyone can come as they are, and feel like they belong. As one big team, we know that only together can we do amazing things!</p><p>
We believe that the world is more welcoming when we&rsquo;re connected. So that we see what we have in common, instead of what sets us apart.</p><p><b>
Life in Movenpick</b></p><p>
The Place to Savour Life- We believe true hospitality is about turning small gestures into heartwarming moments.</p><p>
We enable our guests to Savour the flavor of life, balancing small indulgence with what&rsquo;s good for them- and good for the world.</p><p></p><b><br>
Job Description</b><p><b><br>
The Role</b></p><p>
To provide service that is sincere, warm and enthusiastic, ensuring the employees satisfaction in order to make a professional first impression of the People &amp; Cultures Department</p><ul><li>
To set up the medical insurance of the group, making sure that heartists have the best medical benefits with the most reasonable prices while not jeopardizing the quality of care that they will receive.</li><li>
Promotes awareness of health, safety and wellness.</li><li>
Oversees the administration and communication of all benefits within the hotel units.</li><li>
Treats each heartist as a unique individual with tender love and care.</li><li>
Streamlines clinic operations for uniformity of nursing service with an eye towards quality patient care.</li><li>
Negotiates with benefits providers for better rates, service and savings.</li></ul><p><b>
Key Deliverables and Responsibilities</b></p><p><b>
Planning &amp; Organizing:</b></p><ul><li>
Inform heartists of changes to People &amp; Cultures related benefits policies and procedures.</li><li>
To be aware and fully support all M&ouml;venpick People &amp; Cultures core standards.</li><li>
To conduct a benefits survey of similar properties in the area including a comparison of benefits given (e.g. housing, education allowance, medical cover, etc.) in order to compare and adjust benefits to be in line with market practice.</li><li>
Organize the medical clinics and the furnishing of all the medical clinics for the 4 properties in the M&ouml;venpick group including overseeing the selection of FF&amp;E and OS&amp;E.</li><li>
Set up and implement full medical policies and procedures including long-term and temporary disability coverage.</li><li>
Process medical papers for heartists of all levels in preparation for securing employment visas.</li><li>
Ensures that all Dubai Municipality guidelines are strictly observed and adhered to.</li><li>
Set up and conduct various training programs on personal hygiene, kitchen safety procedures, food handling and basic first aid including defibrillator training.</li><li>
Actively involved in coordinating and promoting annual Health, Safety and Wellness Fair.</li><li>
Responsible for recruiting, training and managing the performance of nurses for the hotel clinics.</li><li>
Promotes health and safety programs, including injury prevention, long and short term disability and coaches departments on the hotels&rsquo; modified work program.</li><li>
Maintains good working relationships with the management team while maintaining confidentiality and quality patient care.</li><li>
Will initiate visa medical and occupational health processing at the Dubai Municipality with an eye towards cutting the Company&rsquo;s medical expenditures and ensuring a smoother flow of medical procedure.</li><li>
Will initiate community service in coordination with the Dubai Municipality such as Clean Up The World, blood donation and an Earth Hour campaign.</li></ul><p><b>
Operations:</b></p><ul><li>
Maintains a fully supplied clinic (i.e. medicines, first aid apparatus etc.) and staff accommodation clinic as well as keeping a systemic medical file for all staff.</li><li>
Ensures a clean and safe working environment, by participating in any ongoing safety programs.</li><li>
Works hand in hand with the Government Relations Department towards issues related to the medical clinics and medical licenses.</li><li>
Attends to staff&rsquo;s medical needs.</li><li>
Main point of contact whenever a major medical decision/procedure is to be carried out on the patient&rsquo;s behalf.</li><li>
Promotes awareness of health, safety and wellness to reduce work-related injuries and illness.</li><li>
Will help pre-screened/reference check candidate</li><li>
Negotiations benefits rates with underwriters</li></ul><p></p><p><b><br>
Administration:</b></p><ul><li>
Distribute benefits and pension notices to eligible heartists monthly, and cross-check/follow up to ensure all eligible heartists have applied/waived pension and benefits.</li><li>
Ensures Heartist action forms and benefits commencement dates are accurate for salaried hires or transfers or re-hires and likewise ensures and transferring and terminated forms are process accurately.</li><li>
Audits enrolments, waivers, terminations and billings by insurance monthly, quarterly and annually, ensure the accuracy of records.</li><li>
Facilitates, organizes and administers New Hire sign in.</li><li>
Responsible for processing all the necessary papers for reimbursement.</li><li>
Tracks and reports monthly summary of incidents and safety statistics, champion&rsquo;s hotel&rsquo;s prevention of lost-day claims, by probing incidents and reporting for standards.</li><li>
Files all general documents and correspondence and ensures the confidentiality in all matters relating to the People &amp; Cultures department.</li><li>
Update heartist records in regards to incident report, and short &ndash; term disability days and leave accumulated days.</li><li>
Authorizes and controls sick leave of heartists at all levels.</li><li>
Completes payroll data entry in a timely manner</li></ul><p></p><p><b><br>
Generic Aspects on Hygiene / Personal Safety / Environment/Confidentiality:</b></p><ul><li>
Ensure proper care of all equipment and furniture entrusted for Heartists use.</li><li>
Be well-familiar with the hotel's policies and procedures, well-acquainted with the physical layout of the hotel and its premises and knowledgeable of the hotel's emergency procedures in regard to fire, medical, bomb threat, black-out and evacuation.</li><li>
Knows the safety regulations and ensures their application &amp; ensures the safety of people and property in the hotel.</li><li>
Respects and ensures respect of the hotel's commitments to the &quot;Environment Charter&quot; of Sustainability program (saving energy, recycling, sorting waste etc).</li><li>
Understands and strictly adhere to the Rules &amp; Regulations established in the Heartists Handbook and the Hotel&rsquo;s policy on Fire, Hygiene, Health and Safety.</li><li>
Ensure that confidential records and other confidential information are properly safeguarded and are not removed from the office.</li><li>
Does not disclose any financial information or any other information of the Accor Hotels.</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
1-2 years of experience in a similar Human Resources position or strong experience in administration role and payroll.</li><li>
Strong computer skills and social media savvy with an excellent knowledge of Graphic Design Software (Adobe Suite, Canva etc)</li><li>
Ability to maintain the highest level of confidentiality.</li><li>
A strong work ethic with a proactive and flexible approach.</li><li>
Ability to coordinate and build a strong core of people who can assist with hosting events.</li><li>
Ability to work well under pressure.</li><li>
Ability to support a collaborative environment.</li></ul></div>

People and Culture Administration Assistant

MacElree Harvey, Ltd

<p>MacElree Harvey, a well-respected mid-sized law firm has an outstanding opportunity for a full-time Estates Administration Legal Assistant in our West Chester office.</p><p><b>Essential Functions and Responsibilities: </b></p><ul><li>Assist attorneys by producing well-prepared and accurate documents.</li><li>Provide administrative support for the execution and administration of trust, decedents&rsquo; and guardian estates, wills intestacy and other estate and trust matters.</li><li>Produce documents such as wills, trust agreements and deeds. Draft correspondence, bills and various documents pertaining to estates and trusts.</li><li>Provide support in gathering and preparing tax returns. Gather and maintain client financial records.</li><li>Receive and transcribe dictation from draft or dictated text.</li><li>Create and maintain all office files, logs and any other information in relation to the work of the attorney.</li><li>Respond to and assist clients by answering questions, providing information and assuring appropriate follow-through and/or resolution.</li><li>Meet with clients to assist with execution of estate and trust documents.</li><li>Handle heavy call volume and provide information in response to telephone calls.</li><li>Enters time, reviews billing, conduct conflict checks, and maintains client files and preparation of new matter memos. Keeps accurate time records.</li></ul><p><b>Position Specifications: </b></p><ul><li>High school diploma with a minimum of 5 years prior related experience including Corporate, Tax and Estate Planning &amp; Administration.</li><li>Computer proficient with working knowledge of MS Word and Excel required.</li><li>Ability to work with documents and produce documents from transcription.</li><li>Must be highly organized, detail oriented with the ability to multi-task.</li><li>Working knowledge of Outlook and iManage or similar document management system required and TABS or other similar billing system preferred.</li><li>Able to maneuver IRS and other government websites to search for tax forms, etc.</li><li>Keyboarding skills of 70 wpm or higher required.</li><li>Ability to proofread typed material for contextual, grammatical, typographical or spelling errors.</li><li>Must possess a positive attitude.</li><li>Must be able to work comfortably and confidently with clients.</li></ul><p>Job Type: Full-time</p><p>Pay: From $23.62 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Estates Administration Legal Assistant (5 years experience)

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