administration assistant

ISS INTERNATIONAL SpA

<div>
 ISS International S.p.A. Abu Dhabi Branch is looking for an Accountant &amp; Administration Assistant for our office located in Abu Dhabi (UAE).
 
 
 
 Job Description:
 
 
 
 <ul>
 <li>
 Record all accounting transactions using QuickBooks software (Must).
 </li>
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 Conduct monthly, quarterly, and annual accounting tasks, including bank reconciliations, accounts payable and receivable reviews, annual audit coordination, and preparation of financial reports as needed.
 </li>
 <li>
 Request purchase quotations and manage office supplies procurement.
 </li>
 <li>
 Assist with the annual finance auditing.
 </li>
 <li>
 Assist with the annual ICV certification.
 </li>
 <li>
 Collaborate with the PRO to handle visa and labor processes.
 </li>
 <li>
 Address employee HR-related inquiries, grievances, and compliance with rules and regulations. Support payroll preparation by providing necessary data, such as absences, bonuses, leaves, and expense notes.
 </li>
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 Oversee the process for obtaining CICPA cards, including application submission and card collection.
 </li>
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 Coordinate travel logistics through the travel agency, including flight tickets and hotel bookings.
 </li>
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 Assist new employees in completing residence visa requirements, such as medical fitness tests and Emirates ID biometric registrations.
 </li>
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 Develop and maintain both electronic and physical filing systems.
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 <li>
 Manage leases, including handling lease expirations, renewals/extensions, insurance certificates, and internal documentation requests.
 
 
 </li>
 </ul>
 
 Key Requirements:
 
 
 
 <ul>
 <li>
 Good Accounting Experience.
 </li>
 <li>
 Knowledge on QuickBooks (Must).
 </li>
 <li>
 Knowledge in SAP (Preferred).
 </li>
 <li>
 Excellent communication skills and proficiency in English &ndash; written and spoken.
 </li>
 <li>
 Advanced MS office skills.
 </li>
 </ul>
</div>

Accountant & Administration Assistant

B N Construction

Qualification:-<ul><li>Must have a graduate.</li><li>Excellent written and oral communication skills required</li><li>Applicant should be highly organized and detail-oriented</li><li>Knowledge of Microsoft Office a plus</li></ul>Job Responsibilities :-<ul><li>Diary management and management of meeting rooms</li><li>Possibly handling event coordination, both internally and externally</li><li>Handling queries and complaints via phone, email and general correspondence</li><li>Greeting all visitors</li><li>Transferring calls as necessary</li><li>Possibly managing office supplies such as stationery, equipment and furniture</li><li>Maintaining office services as required (such as cleaners and maintenance companies)</li><li>Assisting with mail as required</li><li>Taking and ensuring messages are passed to the appropriate staff member on a timely basis</li><li>Assisting the HR team with recruitment, on-boarding and termination processes</li></ul>Job Types: Full-time, Walk-InPay: &#8377;8,500.00 - &#8377;15,000.00 per monthWork Location: In person

Receptionist/Administration Assistant

Mövenpick

<div>Company Description 
&quot;Why work for Accor?&quot;
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities. 
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ 
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS&quot;
We are Heartists&reg;
&ldquo;Heartist&rdquo; describes both our culture and who we are. Everything we do comes from the heart, and we&rsquo;re experts in what we do. Generous, attentive, and free, we ensure that everyone can come as they are, and feel like they belong. As one big team, we know that only together can we do amazing things!
We believe that the world is more welcoming when we&rsquo;re connected. So that we see what we have in common, instead of what sets us apart.
Life in Movenpick
The Place to Savour Life- We believe true hospitality is about turning small gestures into heartwarming moments.
We enable our guests to Savour the flavor of life, balancing small indulgence with what&rsquo;s good for them- and good for the world. 
Job Description 
The Role<ul><li>
To provide service that is sincere, warm and enthusiastic, ensuring the employees satisfaction in order to make a professional first impression of the People &amp; Cultures Department</li><li>
To set up the medical insurance of the group, making sure that heartists have the best medical benefits with the most reasonable prices while not jeopardizing the quality of care that they will receive.</li><li>
Promotes awareness of health, safety and wellness.</li><li>
Oversees the administration and communication of all benefits within the hotel units.</li><li>
Treats each heartist as a unique individual with tender love and care.</li><li>
Streamlines clinic operations for uniformity of nursing service with an eye towards quality patient care.</li><li>
Negotiates with benefits providers for better rates, service and savings.</li></ul>
Key Deliverables and Responsibilities
Planning &amp; Organizing:<ul><li>
Inform heartists of changes to People &amp; Cultures related benefits policies and procedures.</li><li>
To be aware and fully support all M&ouml;venpick People &amp; Cultures core standards.</li><li>
To conduct a benefits survey of similar properties in the area including a comparison of benefits given (e.g. housing, education allowance, medical cover, etc.) in order to compare and adjust benefits to be in line with market practice.</li><li>
Organize the medical clinics and the furnishing of all the medical clinics for the 4 properties in the M&ouml;venpick group including overseeing the selection of FF&amp;E and OS&amp;E.</li><li>
Set up and implement full medical policies and procedures including long-term and temporary disability coverage.</li><li>
Process medical papers for heartists of all levels in preparation for securing employment visas.</li><li>
Ensures that all Dubai Municipality guidelines are strictly observed and adhered to.</li><li>
Set up and conduct various training programs on personal hygiene, kitchen safety procedures, food handling and basic first aid including defibrillator training.</li><li>
Actively involved in coordinating and promoting annual Health, Safety and Wellness Fair.</li><li>
Responsible for recruiting, training and managing the performance of nurses for the hotel clinics.</li><li>
Promotes health and safety programs, including injury prevention, long and short term disability and coaches departments on the hotels&rsquo; modified work program.</li><li>
Maintains good working relationships with the management team while maintaining confidentiality and quality patient care.</li><li>
Will initiate visa medical and occupational health processing at the Dubai Municipality with an eye towards cutting the Company&rsquo;s medical expenditures and ensuring a smoother flow of medical procedure.</li><li>
Will initiate community service in coordination with the Dubai Municipality such as Clean Up The World, blood donation and an Earth Hour campaign.</li></ul>
Operations:<ul><li>
Maintains a fully supplied clinic (i.e. medicines, first aid apparatus etc.) and staff accommodation clinic as well as keeping a systemic medical file for all staff.</li><li>
Ensures a clean and safe working environment, by participating in any ongoing safety programs.</li><li>
Works hand in hand with the Government Relations Department towards issues related to the medical clinics and medical licenses.</li><li>
Attends to staff&rsquo;s medical needs.</li><li>
Main point of contact whenever a major medical decision/procedure is to be carried out on the patient&rsquo;s behalf.</li><li>
Promotes awareness of health, safety and wellness to reduce work-related injuries and illness.</li><li>
Will help pre-screened/reference check candidate</li><li>
Negotiations benefits rates with underwriters</li></ul>
Administration:<ul><li>
Distribute benefits and pension notices to eligible heartists monthly, and cross-check/follow up to ensure all eligible heartists have applied/waived pension and benefits.</li><li>
Ensures Heartist action forms and benefits commencement dates are accurate for salaried hires or transfers or re-hires and likewise ensures and transferring and terminated forms are process accurately.</li><li>
Audits enrolments, waivers, terminations and billings by insurance monthly, quarterly and annually, ensure the accuracy of records.</li><li>
Facilitates, organizes and administers New Hire sign in.</li><li>
Responsible for processing all the necessary papers for reimbursement.</li><li>
Tracks and reports monthly summary of incidents and safety statistics, champion&rsquo;s hotel&rsquo;s prevention of lost-day claims, by probing incidents and reporting for standards.</li><li>
Files all general documents and correspondence and ensures the confidentiality in all matters relating to the People &amp; Cultures department.</li><li>
Update heartist records in regards to incident report, and short &ndash; term disability days and leave accumulated days.</li><li>
Authorizes and controls sick leave of heartists at all levels.</li><li>
Completes payroll data entry in a timely manner</li></ul> 
Generic Aspects on Hygiene / Personal Safety / Environment/Confidentiality:<ul><li>
Ensure proper care of all equipment and furniture entrusted for Heartists use.</li><li>
Be well-familiar with the hotel's policies and procedures, well-acquainted with the physical layout of the hotel and its premises and knowledgeable of the hotel's emergency procedures in regard to fire, medical, bomb threat, black-out and evacuation.</li><li>
Knows the safety regulations and ensures their application &amp; ensures the safety of people and property in the hotel.</li><li>
Respects and ensures respect of the hotel's commitments to the &quot;Environment Charter&quot; of Sustainability program (saving energy, recycling, sorting waste etc).</li><li>
Understands and strictly adhere to the Rules &amp; Regulations established in the Heartists Handbook and the Hotel&rsquo;s policy on Fire, Hygiene, Health and Safety.</li><li>
Ensure that confidential records and other confidential information are properly safeguarded and are not removed from the office.</li><li>
Does not disclose any financial information or any other information of the Accor Hotels.</li></ul>
Our Values
Our values are our common language, they drive us every day. Embodied in and flowing through our Heartist program, a symbol of our identity and culture, these values are the bedrock that binds us to the Group. They perpetuate and spread -beyond professions, persons, countries and cultures- the sense of hospitality and service, our strength and nourishment of the Group&rsquo;s success worldwide.
Guest Passion
We obsess over our customers. Our guests are the driver of our decisions and our actions. We put them first, we care for them. We go the extra mile for them. We enjoy doing it.
Sustainable Performance
We believe that hospitality has the power to unlock a better tomorrow. We act for good to support &amp; empower the communities in which we live and protect the planet that you visit.
Respect
We are connected with the world, and to others. We enjoy the mix of cultures. We are proud of our differences. We put you first and we value you, whoever you are. We care for the planet.
Spirit of Conquest
Our guests are globetrotters, and so are we. We want to be where they want to be. We explore, we initiate, and we develop. We are ambitious for our guests. We make the impossible possible, we have fun doing it.Trust
Hospitality is a team sport, and we&rsquo;re stronger when we trust and support each other. We believe in natural kindness, respect our differences and value all voices. We work as one team, to say what we do, and do what we say.
Innovation
We dare to challenge the status quo. We embrace innovation and challenge ourselves to do things better and faster. We take risks, dream the impossible and make it possible. 
Qualifications 
<ul><li>
1-2 years of experience in a similar Human Resources position or strong experience in administration role and payroll.</li><li>
Strong computer skills and social media savvy with an excellent knowledge of Graphic Design Software (Adobe Suite, Canva etc)</li><li>
Ability to maintain the highest level of confidentiality.</li><li>
A strong work ethic with a proactive and flexible approach.</li><li>
Ability to coordinate and build a strong core of people who can assist with hosting events.</li><li>
Ability to work well under pressure.</li><li>
Ability to support a collaborative environment.</li></ul></div>

People and Culture Administration Assistant

Sandcastle Properties

Job Title: Administrative Assistant &ndash; Real EstateLocation: Dubai Media City Department: Real Estate / AdministrationJob Purpose:To provide comprehensive administrative and clerical support to the real estate team, ensuring smooth day-to-day operations, efficient handling of documentation, and effective coordination with clients, agents, and developers.Key Responsibilities:<ul><li>Handle phone calls, emails, and correspondence with clients, developers, and internal teams.</li><li>Maintain property listings, update CRM systems, and manage documentation for sales, leasing, and property management.</li><li>Assist in preparing tenancy contracts, sales agreements, addendums, and other legal documents.</li><li>Coordinate property viewings, client meetings, and follow-up schedules.</li><li>Ensure proper filing, data entry, and record-keeping for all real estate transactions.</li><li>Support the HR/Accounts department in preparing invoices, commission sheets, and payment follow-ups.</li><li>Handle inquiries from walk-in clients and provide accurate property/project information.</li><li>Prepare reports, presentations, and marketing materials when required.</li><li>Liaise with developers for project updates, inventory, and marketing collaterals.</li><li>Provide general administrative support to the management and sales team.</li></ul>Requirements:<ul><li>Proven experience as an Administrative Assistant (preferably in the Real Estate sector).</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Familiarity with real estate CRM systems (preferred).</li><li>Excellent communication skills (written and verbal).</li><li>Ability to work under pressure and meet deadlines.</li><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field (preferred).</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary based on experience.</li><li>Health insurance &amp; annual leave benefits as per UAE labor law.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you on Visit Visa? </li><li>How many years of Administration in UAE?</li></ul>

Admin Assistant

Spencer Interiors & Contracting LLC

Spencer Interiors is a reputed interior fit-out and contracting firm in the UAE, delivering premium solutions across commercial, retail and hospitality sectors. In line with our commitment to Emiratization, we are seeking a motivated and detail-oriented UAE National to join our team as an Administration Assistant.Key Responsibilities<ul><li>Provide day-to-day administrative and clerical support.</li><li>Handle incoming emails and correspondence professionally.</li><li>Assist in preparing letters and internal communications if required.</li><li>Organize and maintain company records, employee files and databases.</li><li>Support HR and PRO teams with documentation, visa processing, and onboarding activities when necessary.</li><li>Assist in translation of documents from English to Arabic.</li><li>Perform additional office tasks and responsibilities assigned by management.</li></ul>Requirements<ul><li>Must be a UAE National (Emirati).</li><li>High school diploma or bachelor&rsquo;s degree.</li><li>Prior experience in administration, office support is an advantage (fresh graduates are encouraged to apply).</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong communication skills in Arabic and English.</li><li>Professional, organized, and able to manage multiple tasks efficiently.</li><li>Ability to handle confidential information with discretion.</li></ul>Job Type: Full-timeLanguage:<ul><li>Arabic (Required)</li></ul>

Administrative Assistant - (UAE Nationals only)

Cair actuators & valves

Accounts Assistant cum HRCompany: Cair actuators &amp; valves, kolkata Location: Kolkata 700001 Job Type: Full-time Experience: 1&ndash;3 Years Preferred Qualification: B.Com / M.Com / MBA (HR) or EquivalentJob SummaryWe are looking for a dynamic and detail-oriented Accounts Assistant cum HR to support our accounting operations and human resources functions. The ideal candidate will have sound knowledge of accounting principles, HR coordination, and good communication &amp; typing skills.Key Duties &amp; ResponsibilitiesAccounts:<ul><li>Handle day-to-day accounting and billing entries in Tally.</li><li>Prepare and verify vouchers, invoices, and receipts.</li><li>Maintain petty cash and assist in bank reconciliation.</li><li>Support in GST, TDS, and other statutory compliance documentation.</li><li>Coordinate with auditors for reporting and records.</li></ul>HR &amp; Administration:<ul><li>Maintain attendance; leave records, and payroll data.</li><li>Support recruitment, joining formalities, and exit procedures.</li><li>Draft HR letters, maintain employee files, and update records.</li><li>Coordinate internal communication and HR documentation.</li><li>Ensure confidentiality and smooth HR operations.</li></ul>Expertise &amp; Skills Required<ul><li>Strong knowledge of Tally ERP / Accounting Software</li><li>Good command of MS Excel, Word &amp; Email Drafting</li><li>Familiar with PF, ESI, and Salary Processing</li><li>Excellent organizational and multitasking abilities</li><li>Strong interpersonal and communication skills</li><li>Typing Speed: Minimum 35&ndash;40 WPM preferred</li></ul>Why Join Us<ul><li>Stable and growing company in the valve automation industry</li><li>Exposure to both accounting and HR domains</li><li>Supportive team and professional work environment</li></ul>Apply Now: operations.cav@gmail.com Contact: +91 9875621150Job Type: Full-timePay: &#8377;14,000.00 - &#8377;20,000.00 per monthBenefits:<ul><li>Internet reimbursement</li><li>Leave encashment</li></ul>Ability to commute/relocate:<ul><li>Strand Road, Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Human resources: 1 year (Required)</li></ul>Work Location: In person

Accounts assistant cum HR

Gulf Floor Carpet Trading1-Sole Proprietorship LLC

Company Overview: We are a flooring subcontractor company specializing in supply and installation of carpets, vinyl, Rubber, and other floor finishes. We deliver quality craftsmanship and professional service to contractors, developers, and clients.Job Description:We are seeking a Project Administration Assistant with proficiency in AutoCAD and Revit to join our team. The candidate will be responsible for coordinating flooring projects from planning to completion, ensuring smooth workflow between clients, suppliers, and site teams. The ideal candidate must be detail-oriented, proactive, and able to handle multiple projects at once.Key Responsibilities:<ul><li>Coordinate and monitor flooring project activities from start to finish.</li><li>Prepare and review shop drawings, layouts, and details.</li><li>Ensure project schedules, material orders, and site requirements are followed.</li><li>Conduct site visits to monitor progress and resolve technical issues.</li><li>Assist in preparing project documentation, reports, and submittals.</li><li>Track project timelines, budgets, and materials.</li><li>Support project manager in daily operations and project coordination tasks.</li></ul>Qualifications:<ul><li>Proficiency in AutoCAD and Revit (required).</li><li>Knowledge of MS Office (Word, Excel, Outlook, Project).</li><li>Strong understanding of construction drawings, specifications, and site execution.</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Project Coordinator Assistant

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