administration clerk

Walmart

<div>Hourly Wage: <b>$22.1 - $25.6 per/hour</b>
<br>
<ul><li>The actual hourly rate will equal or exceed the required minimum wage applicable to the job location.
</li></ul><br>
Additional compensation includes annual or quarterly performance incentives.
<br>
Additional compensation in the form of premiums may be paid in amounts ranging from $0.35 per hour to $3.00 per hour in specific circumstances. Premiums may be based on schedule, facility, season, or specific work performed. Multiple premiums may apply if applicable criteria are met.<br>
 <br>
<br>
<p>Employment Type: <b>Full-Time</b>
 </p><p>Available shifts: <b>Weekday - 1st</b>
</p><p>Location
</p><p><b>Supply Chain Maintenance Trucking #6754</b>
 <br>
385 CALLAWAY CHURCH RD, LAGRANGE, GA, 30241, US
</p><p>Job Overview<br>
<br>
</p><p>Career opportunities in Administration and Clerical roles include Service Shop and Maintenance Clerk, Quality Assurance, System Operator. Administration roles such as Human Resource Clerk and Office Assistant.
</p><p></p><p>Benefits &amp; perks
</p><p>At Walmart, we offer competitive pay as well as performance-based incentive awards and other great benefits for a happier mind, body, and wallet. Health benefits include medical, vision and dental coverage. Financial benefits include 401(k), stock purchase and company-paid life insurance. Paid time off benefits include parental leave, family care leave, bereavement, jury duty, and voting. Other benefits include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more.<br>
<br>
You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable. For information about PTO, see Smart Guide page<br>
<br>
Live Better U is a Walmart-paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart.<br>
<br>
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms. For information about benefits and eligibility, see One.Walmart.com.<br>
<br>
Walmart is committed to maintaining a drug-free workplace and has a no tolerance policy regarding the use of illegal drugs and alcohol on the job. This policy applies to all employees and aims to create a safe and productive work environment.</p></div>

Parts Associate - Truck Shop

Gulf Drug

The Role
<br>We are seeking a detail-oriented Registration Clerk to join our healthcare team(Al Qassimi Hospital) in Sharjah , company name (Gulf Dialysis Technical Services LLC (Private Sector), UAE. The ideal candidate will be responsible for efficiently registering patients, managing their information with confidentiality, and ensuring smooth patient flow. This role is crucial for maintaining accurate records and providing excellent first impressions to our patients. Responsibilities: - Register incoming patients accurately and efficiently. - Verify patient information and insurance details. - Maintain confidentiality and security of patient data. - Manage patient records and update information as needed. - Coordinate with medical staff to ensure smooth patient processing. - Answer patient inquiries and provide general information. - Handle administrative duties related to patient registration. - Assist in the preparation of daily registration reports.
<br><br>
Requirements
<br><ul>
<li>High school diploma or equivalent; additional certification in administration is a plus. -Arabic and English speaking (requirement) - Strong attention to detail and organizational skills. - Excellent communication and interpersonal abilities. - Proficient in basic computer applications and data entry. - Ability to handle sensitive information with discretion. - Customer service oriented with a friendly and professional demeanor. - Ability to work efficiently in a fast-paced environment.</li>
</ul>
About the company
<br>Gulfdrug's history has been tied with the early history of healthcare in the UAE since its inception, providing for hospitals, clinics, pharmacies and other institutions in all UAE. Gulfdrug was established in 1969 initially starting as a pharmaceutical importer then branching into other medical categories in Dubai and has since then progressed side by side with the development, growth and maturity of the various health institution's in the UAE. Having started as a pharmaceutical importer Gulf Drug has progressed over the year: - 60's it started importing medical disposables and devices - 70's it imported high tech medical equipment - 80's started importing comprehensive total product and services - 90's and currently provides one of the most comprehensive total product and services solutions to the healthcare industry.

Registration Clerk

The University of Michigan

<p></p><div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2><h2 class="jobSectionHeader"><b>
How to Apply</b></h2><p>
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.</p><h2 class="jobSectionHeader"><b>
Job Summary</b></h2><p>
The University of Michigan-Flint invites applications for the position of Billing Clerk Intermediate. We seek experienced candidates with demonstrated billing expertise and a strong customer-service focus. This role supports our third-party billing processes and includes follow-up on unpaid accounts to help ensure timely resolution.</p><p>
The Billing Clerk reports to the Accounts Receivable Manager and works collaboratively with the Cashier, Student Accounts team, and other campus departments. The position also provides backup and additional support to team members as needed</p><h2 class="jobSectionHeader"><b>
Responsibilities*</b></h2><p><b>
Third Party Billing</b></p><ul><li>
Oversee the full third-party billing cycle, from invoice creation through payment posting and reconciliation.</li><li>
Coordinate billing for a wide range of sponsors, including U.S. military branches, federal and state agencies, foreign governments, and employer partners.</li><li>
Partner with the K-12 department and multiple school districts to bill Dual Enrollment and Early College programs.</li><li>
Conduct ongoing follow up to ensure timely payment receipts; initiate re-billing and resolution steps as needed.</li></ul><p><b>
Communication</b></p><ul><li>
Communicate with third-party payers via email, phone, online portals/websites, and in-person interactions.</li><li>
Partner with management and campus departments to proactively outreach to students with outstanding balances.</li><li>
Contact students with past-due balances using approved methods (letters, email, phone, text messaging).</li><li>
Document and maintain accurate records of all communications and follow-up activity.</li></ul><p><b>
Accounts Receivable</b></p><ul><li>
Verify, post, and reconcile third-party payments; evaluate accounts and initiate refunds when appropriate.</li><li>
Assist students with establishing repayment plans and deferred payment agreements.</li><li>
Respond to account inquiries and provide supporting documentation related to charges, payments, and balances.</li><li>
Support core accounts receivable functions, including monthly billing, late fee assessment, holds, monthly collection statements, and collections follow-up.</li><li>
Process petty cash transactions and balance/reconcile the fund.</li><li>
Prepare the monthly bank reconciliation.</li></ul><p><b>
Customer Service</b></p><ul><li>
Provide responsive, professional service to students, parents, university departments, and third-party agencies via in-person, phone, and email.</li><li>
Interpret and explain University of Michigan policies and procedures related to student accounts.</li><li>
Resolve routine issues independently and escalate complex matters as appropriate.</li><li>
Ensure compliance with FERPA and institutional privacy requirements.</li><li>
Perform other duties as assigned.</li></ul><h2 class="jobSectionHeader"><b>
Required Qualifications*</b></h2><ul><li>
High school diploma or equivalent.</li><li>
Two or more years of relevant experience to include customer service, accounts receivable and/or third-party billing.</li><li>
Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools (Gmail, Chat, Drive, Calendar, Docs, Sheets, Forms).</li></ul><h2 class="jobSectionHeader"><b>
Why Work at U-M Flint?</b></h2><p>
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.</p><p>
Benefits include:</p><ul><li>
Generous time off</li><li>
A retirement plan that provides two-for-one matching contributions after 12 months of eligible service with immediate vesting.</li><li>
Many choices for comprehensive health insurance</li><li>
Life insurance</li><li>
Long-term disability coverage</li><li>
Flexible spending accounts for healthcare and dependent care expenses.</li></ul><p>
Eligibility for benefits based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility from the UM Human Resources Benefits and Wellness webpage.</p><p>
UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at: https://www.umflint.edu/hr/benefits/.</p><p>
Information about our vision, mission and values can be found at: https://www.umflint.edu/chancellor/leadership-mission-vision/</p><h2 class="jobSectionHeader"><b>
Modes of Work</b></h2><p>
The work requires, or the supervisor approves a fully onsite presence. Onsite is defined as a designated U-M owned or leased work location within or outside of the State of Michigan.</p><p>
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.</p><h2 class="jobSectionHeader"><b>
Background Screening</b></h2><p>
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.</p><h2 class="jobSectionHeader"><b>
U-M EEO Statement</b></h2><p>
The University of Michigan is an equal employment opportunity employer.</p></div></div></div><p></p>
<br><div><div><h3 class="jobSectionHeader"><b>Job Opening ID</b></h3>
<div><p>276093</p>
</div></div><div><h3 class="jobSectionHeader"><b>Working Title</b></h3>
<div><p>Billing Clerk Intermediate - Onsite</p>
</div></div><div><h3 class="jobSectionHeader"><b>Job Title</b></h3>
<div><p>Billing Clerk Intermediate</p>
</div></div><div><h3 class="jobSectionHeader"><b>Work Location</b></h3>
<div><p>Flint Campus</p>
</div></div><p>Flint, MI</p>
<div><h3 class="jobSectionHeader"><b>Modes of Work</b></h3>
<div><p>Onsite
</p></div></div><div><h3 class="jobSectionHeader"><b>Full/Part Time</b></h3>
<div><p>Full-Time</p>
</div></div><div><h3 class="jobSectionHeader"><b>Regular/Temporary</b></h3>
<div><p>Regular</p>
</div></div><div><h3 class="jobSectionHeader"><b>FLSA Status</b></h3>
<div><p>Nonexempt</p>
</div></div><div><h3 class="jobSectionHeader"><b>Organizational Group</b></h3>
<div><p>Flint Vc Bus And Fin</p>
</div></div><div><h3 class="jobSectionHeader"><b>Department</b></h3>
<div><p>Flint Financial Svcs&amp;Contracts</p>
</div></div><div><h3 class="jobSectionHeader"><b>Posting Begin/End Date</b></h3>
<div><p>4/13/2026 - 5/04/2026</p>
</div></div><div><h3 class="jobSectionHeader"><b>Salary</b></h3>
<div><p>$34,300.00 - $42,900.00</p>
</div></div><div><h3 class="jobSectionHeader"><b>Career Interest</b></h3>
<div><p>Finance</p></div></div></div>

Billing Clerk Intermediate - Onsite

City Of Laurens

<p><b>Job Overview</b><br/>Under general supervision, performs a variety of clerical and administrative duties in support of the Municipal Court. Work involves receipting fine payments, preparing reports, maintaining court calendars, and coordinating court-related functions and activities.</p><p>This position requires a high level of accuracy, confidentiality, and customer service while working in a fast-paced environment.</p><p>Reports to the Clerk of Court and Municipal Judge.</p><p><b>Responsibilities</b></p><ul><li>● Files and prepares tickets for court dockets</li></ul><p>● Assists with receipting fines, fees, and restitution payments; prepares weekly bank deposits</p><p>● Assists with preparation of inmate release forms and calculation of outstanding balances</p><p>● Assists with jury selection processes, including generating jury lists and preparing/mailing jury summons</p><p>● Maintains and updates jury trial calendars</p><p>● Notifies officers, witnesses, defendants, attorneys, and other parties of court dates</p><p>● Assists with juror compensation processing</p><p>● Assists Clerk of Court during municipal court proceedings, including:</p><p>○ Recording fines, sentences, and case information</p><p>○ Preparing commitment forms</p><p>○ Processing payments received during court</p><p>○ Preparing purchase orders and vouchers for refunds</p><p>○ Recording court proceedings and bench trials</p><p>● Files and prepares tickets for court dockets</p><p>● Assists with receipting fines, fees, and restitution payments; prepares weekly bank deposits</p><p>● Assists with preparation of inmate release forms and calculation of outstanding balances</p><p>● Assists with jury selection processes, including generating jury lists and preparing/mailing jury summons</p><p>● Maintains and updates jury trial calendars</p><p>● Notifies officers, witnesses, defendants, attorneys, and other parties of court dates</p><p>● Assists with juror compensation processing</p><p>● Assists with scheduling preliminary hearings and notifying all relevant parties (Public Defender, arresting officer, Jail Administrator, etc.)</p><p>● Prepares case files and ensures recording systems are ready for hearings</p><p>● Receives General Sessions warrants, tickets, bonds, and related documentation; prepares transmittals to County Clerk of Court</p><p>● Maintains records for defendants enrolled in PTI (Pre-Trial Intervention) programs</p><p>● Utilizes court management software (e.g., LawTrack) and standard office software (Microsoft Office Suite)</p><p>● Interacts professionally with defendants, attorneys, bondsmen, law enforcement, court officials, and the general public</p><p><b>Additional Job Functions</b></p><p>● Performs general clerical duties including typing, filing, copying, data entry, and mail processing</p><p>● Answers telephone and provides information to the public</p><p>● Attends required training and continuing education</p><p>● Performs related duties as assigned</p><p><b>Minimum Training and Experience</b></p><p>● Associate&rsquo;s degree in business, paralegal studies, or a related field; and</p><p>● Six (6) months to one (1) year of clerical, legal, or administrative experience; or</p><p>● Any equivalent combination of education and experience</p><p>Must possess a valid South Carolina driver&rsquo;s license.</p><p><b>Minimum Qualifications</b></p><p>● Knowledge of municipal court procedures and legal terminology preferred</p><p>● Strong organizational and record-keeping skills</p><p>● Ability to maintain confidentiality of sensitive information</p><p>● Strong attention to detail and accuracy</p><p>● Ability to communicate effectively with diverse groups of people</p><p>● Ability to work under pressure and meet deadlines</p><p><b>Physical Requirements</b></p><p>● Ability to operate standard office equipment (computer, copier, calculator, etc.)</p><p>● Ability to sit, stand, and perform light physical activity as required</p><p>● Occasionally lift up to 20 pounds</p><p><b>Performance Expectations</b></p><p>● Maintains accuracy and attention to detail in all work</p><p>● Demonstrates professionalism and strong customer service</p><p>● Meets deadlines and manages workload effectively</p><p>● Maintains confidentiality and integrity of court records</p><p>● Works cooperatively with staff, law enforcement, and the public</p><p>● Demonstrates initiative and the ability to work independently</p><p>The <b>City of Laurens</b> is an Equal Opportunity Employer. The City is committed to providing equal employment opportunities to all employees and applicants for employment and to ensuring a workplace free of discrimination and harassment.</p><p>Employment decisions are based on merit, qualifications, and abilities. The City does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other protected status in accordance with applicable federal, state, and local laws.</p><p>The City of Laurens is dedicated to fostering a diverse and inclusive work environment where all individuals are treated with dignity and respect.</p><p>Pay: $16.00 - $19.00 per hour</p><p>Expected hours: 40.0 per week</p><p>Benefits:</p><ul><li>Bereavement leave</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Assistant Clerk of Court

Miami Dade County

<div><div><div><div>Job ID</div>
100063
</div><div><div>Location</div>
Downtown
</div></div><div><div><div>Full/Part Time</div>
Full-Time
</div><div><div>Exempt from Classified Service</div>
No
</div><div><div>Minimum Rate</div>
37820.59
</div><div><div>Min Pay Frequency</div>
Yearly
</div><div><div>Maximum Rate</div>
62745.25
</div><div><div>Max Pay Frequency</div>
Yearly
</div><div><div>Regular/Temporary</div>
Regular</div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2>
<div>
<div></div><div>High school diploma or GED. One year of advanced clerical experience to include accounting, records management, business or related field.
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Preferences</b></h2><div><br>
<div><div>
</div><p>Familiarity with computer data entry, Accounts Payables, Accounting software/hardware, Bookkeeping, Scanning and/or other electronic content management systems experience is preferred.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Recruitment Notes</b></h2><div><br>
<div><div>
</div><p><b>ESSENTIAL DUTIES AND RESPONSIBILITIES</b></p><p><b>
 </b>&bull; Using the scanning software, validate and add predefined indexes (Vendor Invoice #, Invoice Amount,</p><p>
Invoice Date, and Vendor Name.</p><ul><li>Review indexes previously entered by another staff member, add additional coding (PO, when present); subsequently, determine the Invoice Type (Direct 'non-PO', PO, or Construction Payment) and route the invoices via electronic workflow to the proper department for review, coding and authorization.</li><li>Process the final review and generation of the invoice financial data in INFORMS and Construction modules so payment can be generated and sent to the vendor.</li><li>Supervision and assistance are received from a technical or administrative superior who reviews and finalizes the work for legibility and finishes product, adherence to established procedures, and the completion of assigned workload.</li><li>Communicate with vendors on inquiries or issues such as invoice clarity, vendor name and invoice discrepancies, and clarification/confirmation on identifying department who is being billed.</li><li>Clerical support for records management. Retrieving files for customers (both internal and external), properly filing, handling moving record boxes that may weigh up to 70lbs., and disposal of records, as defined in Clerk of Courts Certification.</li><li>Receive and prepare invoices-Review quality of invoice for legibility of financial information needed and remove staples, iron out wrinkles, repair torn pages, and inspect numbering for completeness; sort by invoice paper type (single/multi page, carbon copy paper, double sided and various paper size invoices, etc.); prepare batches and add batch covers and separator sheets.</li><li>Assist Shared Services Imaging Clerk - Operate a scanner and scanning system to verify/assure all images of financial records are complete and legible and to assure image quality is equal to or superior to the original document.</li><li>Assist with special projects assigned by supervisors. Performs related work as required.</li></ul><p>
 <b>KNOWLEDGE, SKILLS, AND ABILITIES</b></p><p><b>
 </b>&bull; Knowledge of content management system(s) and records management policies and procedures (types of governmental records).</p><ul><li>Knowledge of the operating principles and maintenance needs of scan machines and related photocopy equipment.</li><li>Some knowledge of accounting principles to properly identify the vendor and corresponding vendor record in INFORMS, as well as all financial structures (Department Codes, Index codes, Sub Object, Projects, Grants, User Codes, etc.), and departmental accounting procedures to assure proper completion of payment process.</li><li>Skill in the operation of basic scanning and ability to maintain assigned production standards and workflow.</li><li>Ability to understand and follow verbal and written instructions. Ability to make minor adjustments to scan equipment and system to handle invoices that require special handling due to clarity of invoice format and paper.</li><li>Ability to do routine clerical work including filing and records retrieval.</li></ul><p><b>
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS</b></p><p><b>
 </b>Primarily office-based, with potential for remote or hybrid work (as approved by Manager), depending on organizational policy, position, and job duties. These arrangements are subject to change at any time.</p><p>
 <b>NOTE</b></p><p>
This description is a representative summary of major job duties. Additional responsibilities may be assigned as necessary.</p></div></div></div></div></div><p></p>

Finance Shared Services Technician (Clerk of Court and Comptroller)

ELDERBERRY HEALTH CARE

<p><b>Company Overview</b><br/>Elderberry Health Care is a reputable skilled nursing facility dedicated to providing compassionate and comprehensive healthcare services. Our facility features 80 skilled nursing beds with around-the-clock nursing care, as well as 20 assisted living beds, emphasizing quality, safety, and personalized attention for our residents.</p><p><b>Overview</b><br/>We are seeking a detail-oriented and proactive Payroll Clerk to join our administrative team. The ideal candidate will possess strong payroll management skills, technical proficiency with payroll and accounting software, and a thorough understanding of financial concepts related to payroll processing. This role offers an excellent opportunity to contribute to the smooth operation of our healthcare facility by ensuring accurate and timely payroll administration.</p><p><b>Duties</b></p><ul><li>Process employee payroll accurately and efficiently using systems such as Workday, ADP, Paychex, or UltiPro.</li><li>Maintain detailed records of hours worked, wage adjustments, benefits administration, and tax information.</li><li>Reconcile payroll accounts through general ledger accounting practices, including journal entries and account reconciliation.</li><li>Ensure compliance with federal, state, and local payroll regulations and tax requirements.</li><li>Manage data entry tasks related to payroll transactions while maintaining data integrity within HRIS systems like Kronos or PeopleSoft.</li><li>Assist in benefits administration by processing enrollments, changes, and terminations for employees.</li><li>Support accounts payable and receivable processes related to payroll expenses and employee reimbursements.</li><li>Collaborate with the human resources team to ensure accurate employee information updates and compliance with company policies.</li></ul><p><b>Experience</b></p><ul><li>Proven experience in payroll management within a healthcare or non-profit organization preferred.</li><li>Proficiency with payroll software such as Workday, ADP, Paychex, Kronos, or UltiPro is essential.</li><li>Strong understanding of accounting principles including double entry bookkeeping, debits &amp; credits, and general ledger reconciliation.</li><li>Familiarity with financial concepts related to benefits administration, taxes, and governmental accounting standards.</li><li>Demonstrated ability to perform data entry with high accuracy using 10 key typing skills.</li><li>Knowledge of human resources processes including HRIS systems and benefits management.</li><li>Experience working with accounting software like QuickBooks or Ceridian is advantageous.</li><li>Excellent analysis skills for reviewing payroll reports and resolving discrepancies efficiently. Join our team as a Payroll Clerk to ensure seamless payroll operations that support the well-being of our residents and staff through precise financial management and dedicated service excellence!</li></ul><p>Pay: $23.13 - $27.86 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>payroll clerk: 2 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Marshall, NC 28753 (Required)</li></ul><p>Work Location: In person</p>

Payroll Clerk

City of Evanston, IL

<div></div><div><ul><div><div>JobID: 1365</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 City Clerk`s Office/Deputy City Clerk<br>
</div><div><b>
Date Posted:</b><br>
 4/7/2026<br>
</div><div><b>
Location:</b><br>
 New Civic Center<br>
</div><div><b>
Date Available:</b><br>
 TBD<br>
</div><div><b>
Closing Date:
</b><br>
 Open Until Filled</div><div><b><br>
Salary: $39.47 - $55.26/hour*</b></div><ul><li><b>starting salary is dependent upon qualifications, but in most cases is no higher than the midpoint</b></li></ul><div><b><br>
NATURE OF WORK</b></div><div>
Under direction of the city clerk, the deputy city clerk is responsible for supplying excellent customer service, vital records, documents, and information for residents, City staff, and the surrounding communities. This role will act as back up to the city clerk and may require filling in at city council or other meetings, as needed, during regular working hours with the possibility of some extended or after hours scheduling.</div><div>
The deputy city clerk is a limited-term position that will end in May 2029, with the possibility of renewal subject to the election of a new city clerk.</div><div></div><div><b><br>
ESSENTIAL FUNCTIONS</b></div><ul><li>
Attends meetings and additional assignments in the absence of the City Clerk and assumes the responsibilities of the ciity clerk in his/her absence</li><li>
Assists in drafting and reviewing agenda items, memos, and supporting legislative documentation. -Supports interpretation and application of the Illinois Freedom of Information Act, including coordination with departments and Legal on complex or sensitive requests.</li><li>
Exercises independent judgment in applying policies, procedures, and regulations to resolve issues and support operational efficiency.</li><li>
Assists the city clerk with project management</li><li>
Updates the website and other systems as needed</li><li>
Assists with record management andInterdepartmental communications</li><li>
Coordinates Boards, Commissions, and Committees (BCC) member management assignments and compliance tasks</li><li>
Provides training and support to staff and for the Mayor's Youth Job Program</li><li>
Processes requests and takes payments</li><li>
Types and registers of birth and death certificates</li><li>
Fills out affidavits, notarizes, and certifies documents</li><li>
Sends required documentation to home birth parents</li><li>
Oversees and reviews the completeness and accuracy of cause of death and birth records, and confirms the necessary signatures.</li><li>
Corrects clinical, hospital, and simple errors on documents as necessary.</li><li>
Registers City of Evanston deaths; signs burial permits; make certified copies of death</li></ul><div>
certificates to be distributed</div><ul><li>
Assists the public with the acquisition of vital records in person, by phone, and online</li><li>
Provides technical assistance, support, and information regarding City programs to the</li></ul><div>
general public</div><ul><li>
Performs day-to-day administrative tasks such as maintaining files and processing paperwork</li><li>
Monitors the front desk for walk-in customers</li><li>
Processes and proofreads resolutions and ordinances through various steps</li><li>
Assists in processing Freedom of Information Act Requests</li><li>
Performs a clerical and admin tasks relating to elections</li><li>
Assists with the preparation of the proposed Clerk's Office budget</li><li>
Purchases supplies; keeps an up-to-date inventory</li><li>
Processes applications, registers, and provides handicap placards</li><li>
Opens/closes the office and reconciles the cash register</li><li>
Picks up, sorts, and distributes mail</li></ul><div></div><div><b><br>
MIN</b><b>IMUM REQUIREMENTS OF WORK</b></div><ul><li>
Must possess a high school diploma or GED with 7 years of more progressively responsible administrative or clerical experience or must possess a bachelor's degree in Public Administration, Political Science Business Administration or similar area of study and 5 years or more of progressively responsible administrative or clerical experience.</li><li>
Prior experience in municipal or local government required.</li></ul><div></div><div><b><br>
KNOWLEDGE, SKILLS, AND ABILITIES</b></div><ul><li>
High level grammar and proofreading skills needed with strong attention to detail.</li><li>
Proficiency in MS Office and Google Suite with strong computer skills.</li><li>
Exceptional customer service skill set, top level written/verbal comprehension and manager level communication abilities.</li><li>
Scheduling flexibility and willingness to rotate working hours on short notice.</li><li>
Ability to accurately collect, manage, organize, and analyze data in various databases.</li><li>
Ability to add, subtract, multiply, and divide all units of measure.</li><li>
Ability to interpret manuals, ordinances, policies, procedures, statutes, rules, regulations, maps, memos, letters, reports, and legal documents.</li><li>
Spanish language proficiency preferred.</li><li>
Must complete laserfiche certificate as a condition of continued employment.</li><li>
Must complete a Freedom of Information Act and Open Meetings Act Certification as a condition of continued employment.</li><li>
Must possess a Notary Certification or attain one as a condition of employment.</li></ul><div><b>
PHYSICAL REQUIREMENTS OF WORK</b><b>:</b></div><div>
Primarily sedentary work occasionally exerts up to 10 pounds of force and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Will occasionally involve walking or standing.</div><div><b>
SUPERVISION</b><b>:</b></div><div>
Under the direction of the city clerk, work is performed with minimal supervision. Must be self-motivated and capable of initiating and developing tasks on a regular basis. Performance is reviewed through observation, completion of projects, status reports, conferences, and meetings. Guidance is provided through the City Code, departmental policies, City operating practices, state laws, and other resources applicable to the specific projects assigned.</div><div></div><div><b><br>
PUBLIC CONTACT</b><b>:</b></div><div>
The candidate will be interacting on a regular basis with citizens coming to the clerk's office on a daily basis, placing requests, and seeking information. In addition, contact with the public during meetings, additional outreach, and other departmental assignments may occur.</div><div><b>
SELECTION METHOD</b></div><div>
Structured Oral Interview</div></div></ul></div><p></p>

Deputy City Clerk

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