administration manager

Petrofac

<div>Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world&rsquo;s leading energy companies. 
We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination. 
The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs. 
This is an exciting time to join us on this journey. 
We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week. 
Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone? 
JOB TITLE: ADMINISTRATION MANAGER 
State this is a contract residential role based in Abu Dhabi. 
KEY RESPONSIBILITIES:<ul><li> 
The Facilities and Administration Manager will be responsible for the overall management of EOG's office facilities.</li><li>
Managing vendor relationships.</li><li>
Oversight and coordination of all maintenance, repair and inspections for facilities.</li><li>
Management of new construction and renovation projects.</li><li>
Responsible for required reporting and department budget preparation.</li><li>
Coordination with Corporate Administration on corporate-wide purchasing agreements.</li></ul>
 Additionally, the selected candidate will oversee and work as part of facilities team responsible for:<ul><li>
Mail service - all inbound and outbound, sorting and delivery</li><li>
Office moves - coordination, scheduling, communication, churn reports, supplies, floor map updates, name plate installation</li><li>
Office supplies - inventory, ordering, distribution, stocking</li><li>
Office furniture - purchasing, installation, repair, lock repair, warranty coordination</li><li>
Conference room set-up, teardown</li><li>
Break room - inventory, ordering, stocking</li><li>
Fleet services - pool vehicle maintenance, repair, inspection and registration, cleaning, fleet tracking/reporting, maintenance of vehicle binder (insurance/safety forms/general info)</li><li>
Facilities Maintenance - carpets, lighting, furniture, office locks</li><li>
Division Review and Field Trip Coordination - catering, transportation, materials coordination</li><li>
Facilities related invoice auditing, tracking, coding, payments, past due tracking, budgets, cost analysis.</li></ul></div>

Administration Manager

Worley

<div>Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
We are hiring an Administration Manager to oversee office operations, logistics, and general services for our Egypt project. This role ensures safe, efficient, and cost-effective workplaces; manages the provision of personal protective equipment, transport, site access, and accommodation; and serves as the primary liaison with the Customer, subcontractors, service providers, and relevant authorities on all administrative matters.
Duties and Responsibilities
<ul><li>Plan, equip, and maintain project offices and site workplaces to meet ergonomic and HSE standards.
</li><li>Manage office consumables, utilities, cleaning, pest control, and waste disposal.
</li><li>Maintain inventory of office equipment and furniture, including condition tracking and reconciliations.
</li><li>Administer staff housing and hotel bookings, including check-ins, maintenance, and documentation.
</li><li>Oversee PPE stock levels, issuance, compliance, and coordination with Procurement and HSE.
</li><li>Supervise transport services, including route planning, vehicle inspections, and usage reporting.
</li><li>Coordinate site access, work permits, and badge renewals with authorities and subcontractors.
</li><li>Organize project events and activities, managing logistics, approvals, and budgets.
</li><li>Maintain digital records and issue monthly administration reports.
</li><li>Implement workflows for staff requests and develop an administration management system aligned with project plans.
</li></ul><div>Experience and Qualifications
</div><ul><li><div>Bachelor&rsquo;s degree in Business Administration, Facilities/Logistics Management, or related field; equivalent experience considered.
</div></li><li><div>Experience in administration/facilities, logistics, or office management in large, multi-site projects is an advantage.
</div></li><li><div>Languages: Fluent Arabic and English (spoken and written).
</div></li><li><div>Proficient in MS Office (Excel, Word, PowerPoint, Outlook); familiarity with SharePoint or document control tools is an advantage.
</div></li><li><div>Eligibility for site/security clearance in Egypt.
</div></li></ul><div>Special Job Requirements
</div><ul><li><div>Strong organisational skills, attention to detail, and follow-through.
</div></li><li><div>Ability to run parallel workstreams with clear priorities.
</div></li><li><div>Effective communicator and negotiator with a service-oriented mindset.
</div></li><li><div>Practical problem-solver with a hands-on approach; comfortable in remote site conditions.
</div></li><li><div>Integrity, confidentiality, and strict adherence to HSE and security protocols.
</div></li></ul>Moving forward together
We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div>
 <ul><li>Bachelor's degree in Business Administration, Facilities/Logistics Management, or related field; equivalent experience considered.</li><li>
Experience in administration/facilities, logistics, or office management in large, multi-site projects is an advantage.</li><li>
Effective communicator and negotiator with a service-oriented mindset.</li><li>
Practical problem-solver with a hands-on approach; comfortable in remote site conditions.</li><li>
Integrity, confidentiality, and strict adherence to HSE and security protocols.</li></ul>

Legend Holding Group

<div>
 
 
 About us:
 
 
 
 Legend Holding Group is a diversified enterprise headquartered in Dubai, operating across the Middle east and African region. With a strong focus on sustainability and innovation, the group manages a growing portfolio of companies in automotive, trading, energy, Travel and Tourism and mobility services.
 
 
 
 
 
 Rooted in Loyalty, Excellence, and Progress, we lead with innovation and technology to seamlessly connect the physical and digital worlds.
 
 
 Our goal is to become a leader in intelligent, data-driven solutions because Together We Grow.
 
 
 
 
 
 
 Job Overview
 
 
 
 The Group Administrative Head plays a critical leadership role in ensuring the smooth and efficient operation of administrative functions across the entire organization. Tasked with aligning administrative strategies to the group&rsquo;s overarching business objectives, this role focuses on driving operational excellence, cost efficiency, and continuous improvement.
 
 
 Key areas of responsibility include setting and implementing group-wide administrative policies, managing daily office operations, and overseeing facilities and assets to maintain safe, productive, and well-equipped workplaces. The role also covers vendor and contract management, budget control, corporate travel and logistics, and organizing high-level meetings and events.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 The Group Administrative Head is responsible for overseeing and optimizing the administrative functions across the entire organization to ensure operational excellence and support strategic goals. Key duties include:
 
 
 
 
 <ul>
 <li>
 Strategic Administrative Leadership: Develop and implement efficient administrative policies, procedures, and systems aligned with the group's overall strategy.
 </li>
 <li>
 Office Operations Management: Oversee daily operations of all group offices/facilities, ensuring smooth workflows, resource availability, and a productive work environment.
 </li>
 <li>
 Facilities &amp; Asset Management: Manage physical office spaces (leases, maintenance, security, safety, renovations) and oversee group assets (equipment, supplies, inventory).
 </li>
 <li>
 Vendor &amp; Contract Management: Negotiate, manage, and evaluate contracts with service providers (e.g., IT support, cleaning, catering, travel agencies, office suppliers).
 </li>
 <li>
 Budgeting &amp; Cost Control: Develop and manage the group-wide administrative budget, monitor expenditures, and identify cost-saving opportunities.
 </li>
 <li>
 Travel &amp; Logistics Coordination: Oversee corporate travel policies and manage complex travel arrangements, accommodations, and logistics for executives and staff.
 </li>
 <li>
 Event &amp; Meeting Management: Plan, coordinate, and execute high-level corporate events, meetings, conferences, and board meetings.
 </li>
 <li>
 Executive Support Coordination: Oversee the provision of high-level administrative support to senior executives/C-suite (may include managing executive assistants).
 </li>
 <li>
 Compliance &amp; Record Keeping: Ensure administrative activities comply with relevant laws, regulations, and internal policies. Oversee efficient records management (physical and digital).
 </li>
 <li>
 Team Leadership &amp; Development: Lead, mentor, and develop the administrative support staff across the group, fostering a collaborative and high-performing team culture.
 </li>
 <li>
 Cross-Departmental Collaboration: Serve as a central point of contact, facilitating communication and coordination between departments and group entities on administrative matters.
 </li>
 <li>
 Process Improvement: Continuously identify and implement improvements to administrative processes and systems to enhance efficiency and service quality.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s degree or MBA preferred).
 </li>
 <li>
 Minimum of 10 years of progressive experience in administrative management or corporate services, with at least 5 years in a leadership or group-wide/head office role.
 </li>
 <li>
 Familiarity with procurement, contract negotiation, and vendor management.
 </li>
 <li>
 Competence in travel management systems, office productivity tools, and digital record-keeping solutions.
 </li>
 <li>
 Strong leadership and people management skills with the ability to inspire, develop, and lead cross-functional teams.
 </li>
 <li>
 Excellent organizational, problem-solving, and decision-making abilities.
 </li>
 <li>
 Strategic thinker with a proactive approach to process improvement and operational efficiency.
 </li>
 <li>
 Strong sense of accountability, confidentiality, and professionalism.
 </li>
 <li>
 Flexible and adaptable to work across diverse functions and handle dynamic organizational needs.
 </li>
 </ul>
</div>

Industrial and Commercial Bank of China

<div>
 
 
 Company Description
 
 
 
 Industrial and Commercial Bank of China Ltd. (ICBC) is China's largest bank and the largest bank in the world by market value, deposits, and profitability. As one of China's "Big Four" state-owned commercial banks, ICBC was founded on January 1, 1984, and has grown to operate 408 overseas branches. The bank holds assets amounting to RMB 48.82 trillion and has a significant global presence, ensuring comprehensive financial services to clients worldwide.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 
 This is a full-time on-site role based in Dubai, United Arab Emirates, for an Associate Administration Manager in the HR &amp; Admin Department. The candidate will (not limited to)：
 
 
 
 
 <ol>
 <li>
 Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the SM team, organise and coordinate executive outreach and external relations efforts.
 </li>
 <li>
 Completes a broad variety of administrative tasks for the SM team, including managing the calendar of appointments, completing expense reports, composing and preparing confidential correspondence, and arranging complex and detailed travel plans, itineraries, and agendas, compiling documents for meetings, car and meal arrangements, and attending to SM personal matters if required.
 </li>
 <li>
 Handle all kinds of routine administration processes like office management and maintenance; support the other departments whenever related issues are faced; coordinate with external vendors, Head Office, and the regional team.
 </li>
 <li>
 Prepare regular reports on expenses and office budgets.
 </li>
 <li>
 Handle all sorts of administration-related expenses, including but not limited to flight tickets, accommodation, maintenance, etc.
 </li>
 <li>
 Manage marketing or procurement projects, negotiate contracts with vendors, perform budgeting &amp; timeline control, submit procurement proposals for the Financial Review Committee, and supervise the overall progress.
 </li>
 <li>
 Update office policies as needed.
 </li>
 <li>
 Security management and inspection.
 </li>
 <li>
 Prepare reports and presentations with statistical data, as assigned.
 </li>
 <li>
 Manage the office renovation projects, handle the procurement of office furniture and supplies, and collaborate with internal teams on security and FA-related projects.
 </li>
 <li>
 Coordinate and organize team-building activities and internal events.
 </li>
 <li>
 Any other responsibility assigned by the bank or the person in charge of the department from time to time on the basis of requirements.
 </li>
 </ol>
 
 
 
 
 
 Qualifications
 
 
 <ol>
 <li>
 Bachelor's degree or above.
 </li>
 <li>
 1-3 years of experience in relevant administrative work.
 </li>
 <li>
 Strong written and verbal communication skills in English and Mandarin.
 </li>
 <li>
 Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
 </li>
 <li>
 Have a proactive and methodical approach with the ability to work on key targets, under pressure, and within tight timelines.
 </li>
 <li>
 Excellent negotiation, communication, and interpersonal skills.
 </li>
 <li>
 Excellent planning, organizing, execution, and control abilities.
 </li>
 <li>
 Demonstrates a high degree of confidentiality in interpersonal interaction.
 </li>
 <li>
 Ability for problem-solving &amp; managing expectations.
 </li>
 <li>
 A good team player with the ability to work on own initiatives.
 </li>
 <li>
 A strong passion for administrative work.
 </li>
 </ol>
</div>

Associate Administration Manager

BTG Pactual

<div>
 
 About Us
 
 
 
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 
 
 
 The role
 
 
 
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 
 Riyad (Saudi Arabia)
 
 .
 
 
 The successful candidate will be responsible for administration, office management and executive assistance.
 
 
 
 Responsibilities
 
 
 
 
 Administrative:
 
 
 
 <ul>
 <li>
 Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
 </li>
 <li>
 Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
 </li>
 <li>
 Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
 
 
 </li>
 </ul>
 
 Office Management
 
 
 
 <ul>
 <li>
 Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
 </li>
 <li>
 Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
 </li>
 <li>
 Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
 </li>
 <li>
 Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
 
 
 </li>
 </ul>
 
 Logistics
 
 
 
 <ul>
 <li>
 Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
 </li>
 <li>
 Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
 </li>
 <li>
 Expense Management: Submit and track travel expenses and claims on behalf of executives.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Bilingual:Fluent in both English and Arabic.
 </li>
 <li>
 Education:Bachelor's degree or Diploma in a relevant field.
 </li>
 <li>
 Experience:Robust experience in a similar role.
 </li>
 <li>
 Self-Motivation:Proactive and self-driven approach to office management.
 </li>
 <li>
 Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
 </li>
 <li>
 Attention to Detail:Strong focus on accuracy and detail in all tasks.
 </li>
 <li>
 Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
 </li>
 <li>
 Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
 </li>
 <li>
 IT Proficiency:Strong proficiency in office software and IT systems.
 </li>
 <li>
 Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
 </li>
 <li>
 Management Skills: Strong leadership and team management skills to oversee office staff and operations.
 
 
 </li>
 </ul>
 
 Our offer
 
 
 
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 
 
 <ul>
 <li>
 Professional, international working environment
 </li>
 <li>
 Challenging, rewarding career
 </li>
 <li>
 Collaborative environment
 </li>
 <li>
 Competitive compensation package, including performance based annual bonus
 </li>
 <li>
 25 working days vacation
 </li>
 <li>
 Health Insurance
 
 
 </li>
 </ul>
 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 
 
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
</div>

Office & Administration Manager

Dandy

<div>Dandy is transforming the massive and antiquated dental industry&mdash;an industry worth over $200B. Backed by some of the world&rsquo;s leading venture capital firms, we&rsquo;re on an ambitious mission to simplify and modernize every function of the dental practice through technology. As we expand our reach globally, Dandy is building the operating system for dental offices around the world&mdash;empowering clinicians and their teams with technology, innovation, and world-class support to achieve more for their practices, their people, and their patients.<h3 class="jobSectionHeader">
Overview</h3>
The Administration Manager is responsible for overseeing and optimizing all administrative operations to ensure the smooth and efficient functioning of the workplace. This role manages office administration, vendor relationships, reporting processes, and cross-functional coordination. The Administration Manager will also support IT and finance functions through structured reporting lines and process management.<h2 class="jobSectionHeader">
Key Responsibilities</h2><h3 class="jobSectionHeader">
Office &amp; Administrative Management</h3><ul><li>
Oversee daily office operations to maintain an efficient and productive work environment.</li><li>
Supervise and support administrative/office assistant staff, ensuring clear task allocation and performance management.</li><li>
Maintain office systems, supplies, equipment, and facility operations.</li><li>
Develop and implement administrative policies, procedures, and best practices.</li><li>
Manage relationships with vendors, service providers, and contractors.</li><li>
Negotiate contracts and service agreements to ensure cost-effectiveness and quality.</li><li>
Track vendor performance and oversee timely payments and renewals.</li><li>
Prepare and present administrative, budget, and operational reports.</li><li>
Maintain documentation and records according to company policies and compliance standards.</li><li>
Coordinate with the finance team for invoice tracking, reconciliation, and budget planning.</li><li>
Serve as a liaison between administration and IT teams for office-related IT needs.</li><li>
Ensure timely escalation and follow-up on IT issues affecting employees or operations.</li><li>
Oversee asset inventory, access management, and IT-related vendor coordination (as applicable).</li></ul><h3 class="jobSectionHeader"> 
Employee Services &amp; Workplace Experience</h3><ul><li>
Support onboarding and offboarding processes from an administrative standpoint.</li><li>
Manage office events, employee engagement activities, and workplace logistics.</li><li>
Ensure a safe, clean, and well-organized workplace environment.</li></ul><h2 class="jobSectionHeader"> 
Qualifications</h2><ul><li>
Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>
3&ndash;5+ years of administrative or office management experience, preferably in a fast-paced environment.</li><li>
Strong organizational, problem-solving, and decision-making skills.</li><li>
Excellent communication and interpersonal abilities.</li><li>
Proficiency with office software and administrative systems.</li><li>
Experience in vendor management, budgeting, or IT coordination is a plus.</li></ul><h2 class="jobSectionHeader"> 
Key Competencies</h2><ul><li>
Leadership &amp; team management</li><li>
Operational efficiency</li><li>
Attention to detail</li><li>
Multitasking and prioritization</li><li>
Professional communication</li><li>
Process improvement mindset</li></ul>
For full-time positions, Dandy offers a wide range of best-in-class, comprehensive, and inclusive benefits tailored to each country where we operate. Our local benefits packages typically include healthcare, dental, mental health support, parental planning resources, retirement savings options, and generous paid time off&mdash;ensuring our team members are supported no matter where they live and work.
Dandy is proud to be an equal-opportunity employer. We are committed to building a diverse and inclusive culture that celebrates authenticity to win as one. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, disability, protected veteran status, citizenship or immigration status, or any other legally protected characteristics.
Dandy also fully complies with the Americans with Disabilities Act (ADA). We are dedicated to embracing challenges and creating an accessible, inclusive workplace for all individuals. If you require any accommodations for your interview or have any questions beforehand, rest assured that we will do everything we can to meet your needs. Visit Dandy Careers for more!</div>

Administration Manager, MENA

ALTAWKILAT

Qualifications <ul> <li>Strong experience in administrative affairs</li> <li>Contacts within and knowledge of the local authorities (Baladiah Amanah, Civil Defence, Police, etc.)</li> <li>Self-motivated</li> <li>Able to communicate and manage a team</li> <li>Disciplined and professional</li> <li>Some knowledge on facility management</li> <li>Able to follow instructions and work in a team environment</li> <li>A reasonable command of the English language is required</li> <li>Excel and general computer skills</li> </ul>

ADMINISTRATION MANAGER

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