administration manager

HRInvest

<div>
 <p>
  <strong>
   About The Client
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  A regional leader in turnkey interior solutions, this company delivers high-quality products and services across sectors like hospitality, healthcare, retail, and education. With decades of experience, it offers a wide range of furnishings, fixtures, and commercial equipment, combining functionality and design to meet diverse project needs.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About The Role
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The position will be based in Riyadh to manage and ensure seamless coordination between the organization and government entities by managing all administrative and regulatory processes related to employee visas, company licensing, and compliance. This role plays a critical part in maintaining legal and procedural integrity across HR and operational functions, especially in alignment with local labor laws and Saudization requirements.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About You
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  An ideal candidate must have the following:
 </p>
 <ul>
  <li>
   Bachelor's degree in Business Administration or any relevant field
  </li>
  <li>
   Experience in HR &amp; Office Administration, Government Relations
  </li>
  <li>
   Strong knowledge of local labor laws and government procedures, especially in Saudi Arabia (including Saudization policies)
  </li>
  <li>
   Experience in visa processing and government liaison work, ideally 5 - 8 years in a similar role/capacity
  </li>
  <li>
   Strong interpersonal skills to build and maintain relationships with government departments and officials
  </li>
  <li>
   Effective in working with HR and other departments to align administrative processes with organizational needs
  </li>
  <li>
   Must be a Saudi Citizen
  </li>
 </ul>
 <p>
 </p>
</div>


Administration Manager

Baskin Robbins Pakistan

<div>
 <p>
  <strong>
   Company Description
  </strong>
 </p>
 <p>
  Baskin-Robbins Pakistan is a franchise of the world's largest chain of ice cream specialty shops, offering a wide array of ice cream flavors and delicious treats. With more than 1,300 flavors in its library, Baskin-Robbins offers custom ice cream cakes, frozen beverages, and the Chocolate Chip Ice Cream Treat. The brand serves as a place where people can connect, create special memories, and explore unique flavors. Baskin-Robbins Pakistan is located in Lahore.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Description
  </strong>
 </p>
 <p>
  This is a full-time on-site role for a Human Resource &amp; Administration Manager at Baskin-Robbins Pakistan. The Manager will be responsible for overseeing HR functions, such as recruitment, training, performance evaluation, and employee relations. Additionally, the Manager will manage administrative tasks related to office operations and ensure compliance with company policies and regulations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   HR Strategy &amp; Planning
  </strong>
 </p>
 <p>
  &bull;&nbsp;&nbsp;&nbsp;Align HR initiatives with business goals
 </p>
 <p>
  &bull;&nbsp;&nbsp;&nbsp;Forecast talent needs and develop succession plans
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Recruitment &amp; Staffing
  </strong>
 </p>
 <p>
  &bull;&nbsp;&nbsp;&nbsp;Lead end-to-end hiring processes, ensure quality hires through strategic sourcing, interviewing, and onboarding practices.
 </p>
 <p>
  &bull;&nbsp;&nbsp;&nbsp;Build talent pipelines via hospitality schools
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Training &amp; Development
  </strong>
 </p>
 <p>
  &bull;&nbsp;&nbsp; Design and implement staff training programs focused on customer service, food &amp; beverage.
 </p>
 <p>
  &bull;&nbsp;&nbsp; Identify and address skill gaps
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Employee Relations &amp; Culture
  </strong>
 </p>
 <p>
  &bull;&nbsp;  Promote a positive, inclusive work environment
 </p>
 <p>
  &bull;&nbsp;&nbsp;&nbsp;Handle employee grievances, disciplinary issues, and conflict resolution professionally, and engage in activities
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compliance &amp; HR Operations
  </strong>
 </p>
 <p>
  &bull;&nbsp;&nbsp;&nbsp;Ensure labor law compliance and accurate HR documentation
 </p>
 <p>
  &bull;&nbsp;&nbsp;&nbsp;Coordinate payroll with finance
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Organizational Development
  </strong>
 </p>
 <p>
  <strong>
   &bull;&nbsp;&nbsp;&nbsp;
  </strong>
  Drive change management and support business expansion
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administration
  </strong>
 </p>
 <p>
  &bull;&nbsp;&nbsp;&nbsp;Handle EOBI, social security, utility bills, licenses (PFA, tourism, civil defense)
 </p>
 <p>
  &bull;&nbsp;&nbsp;&nbsp;Oversee logistics, packaging, dengue team visits, and more
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Skills
  </strong>
 </p>
 <p>
  &bull;&nbsp;&nbsp;&nbsp;Strong interpersonal and leadership skills
 </p>
 <p>
  &bull;&nbsp;&nbsp;&nbsp;In-depth knowledge of Pakistani labor laws
 </p>
 <p>
  &bull;&nbsp;&nbsp;&nbsp;Strategic thinker with hands-on execution ability
 </p>
 <p>
  &bull;&nbsp;&nbsp;&nbsp;Proficient in HR tools (e.g., TimeTrax, MS Dynamics)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  &bull;&nbsp;&nbsp;&nbsp;Bachelor's/Master&rsquo;s in HR or Business Administration
 </p>
 <p>
  &bull;&nbsp;&nbsp;&nbsp;6&ndash;10 years of HR experience (3+ in food industry preferred)
 </p>
 <p>
  &bull;&nbsp;&nbsp;&nbsp;Experience with multi-location operations
 </p>
 <p>
  &bull;&nbsp;&nbsp;&nbsp;Strong organizational and communication skills
 </p>
 <p>
  <br/>
 </p>
</div>


Human Resource & Administration Manager

<p>Responsibilities</p><p>A. Financial Management &amp; Reporting</p><p>&middot; Financial Planning &amp; Analysis (FP&amp;A): Develop annual budgets, forecasts, and long-term financial models. Analyze financial data and provide insights on trends, variances, and opportunities for improvement.</p><p>&middot; Accounting Operations: Oversee all accounts payable, accounts receivable, payroll, and general ledger activities. Ensure all transactions are recorded accurately and in a timely manner.</p><p>&middot; Financial Reporting: Prepare monthly, quarterly, and annual financial statements (Income Statement, Balance Sheet, Cash Flow Statement) for management and stakeholders.</p><p>&middot; Cash Flow Management: Manage company cash flow, including forecasting, to ensure sufficient liquidity for operational needs. Oversee banking relationships and investments.</p><p>&middot; Compliance &amp; Audit: Ensure compliance with all local, state, and federal financial regulations and tax filings. Manage the annual audit process and serve as the primary contact for external auditors.</p><p>&middot; Cost Control &amp; Analysis: Identify and implement cost-saving initiatives. Analyze operational costs and profitability.</p><p>&middot; Tax Strategy: Work with external accountants to develop and implement tax strategies to minimize liability and ensure compliance.</p><p>&middot; Internal Controls: Develop, implement, and maintain robust internal control policies and procedures to safeguard company assets.</p><p>B. Administrative &amp; Operational Management</p><p>&middot; Office Management: Oversee the smooth running of the office, including facilities management, supplies, equipment, and vendor relationships (e.g., leases, insurance, cleaners, IT support).</p><p>&middot; Human Resources Oversight: Often manages or supports HR functions such as:</p><p>&middot; Payroll processing and benefits administration.</p><p>&middot; Recruitment, onboarding, and offboarding.</p><p>&middot; Maintaining employee records and ensuring compliance with labor laws.</p><p>&middot; Supporting performance management processes.</p><p>&middot; Technology &amp; Systems: Oversee the company's IT infrastructure, software systems (e.g., ERP, CRM, accounting software), and data security. Lead or assist in technology upgrades.</p><p>&middot; Legal &amp; Compliance: Manage business licenses, permits, and corporate insurance policies. Ensure the company adheres to all operational regulations.</p><p>&middot; Team Leadership: Lead, mentor, and develop the finance and administrative staff (e.g., accountants, administrative assistants).</p><p>&middot; Strategic Support: Provide data-driven recommendations to the CEO and senior management team to support strategic planning and business growth initiatives.</p><p>&middot; Policy Development: Develop and implement administrative policies and procedures to improve operational efficiency.</p><p>Requirements and Qualifications</p><p>- Bachelor&rsquo;s degree in Finance, Accounting, Business Administration, or a related field.</p><p>- Highly Preferred: Master of Business Administration (MBA) or Master's in Finance or Accounting.</p><p>- Professional Certification (Often Required): Certified Public Accountant (CPA), Chartered Financial Analyst (CFA), or similar credential (e.g., CMA) is highly valued.</p><p>- Minimum 5-8 years of progressive experience in finance and accounting roles.</p><p>- At least 3-5 years in a managerial or supervisory capacity, with proven experience leading a team.</p><p>- Demonstrated experience in financial reporting, budgeting, forecasting, and analysis.</p><p>- Hands-on experience with managing administrative functions, HR, and office operations (especially in smaller organizations).</p><p>- Financial Modeling: Strong ability to build and maintain complex financial models for forecasting and scenario planning.</p><p>- Leadership &amp; Team Management: Ability to inspire, motivate, and develop a team.</p><p>- Problem-Solving &amp; Analytical Skills: Exceptional ability to analyze data, identify issues, and develop effective solutions.</p><p>- Communication Skills: Excellent verbal and written communication skills in ARABIC and English</p><p>- Attention to Detail: Meticulous accuracy is critical in all financial and regulatory matters.</p><p>Job Type: Full-time</p>

Finance and Administration Manager

TAWANTECH

<div><p><b>Key Responsibilities</b></p><ul><li>Administer and maintain JIRA projects, workflows, screens, custom fields, user roles, permissions, and system</li></ul><p>
configurations.</p><ul><li>Support departmental teams in designing JIRA workflows that reflect business processes for SDLC, CAB, PMO, QA, and</li></ul><p>
Service Management.</p><ul><li>Collaborate with governance and quality teams to implement traceable, audit-ready setups aligned with ITQMS and</li></ul><p>
delivery standards.</p><ul><li>Build and manage custom dashboards and advanced filters (JQL) for team-level and executive reporting.</li><li>Integrate JIRA with Confluence, Bitbucket, and Power BI for end-to-end tracking and reporting.</li><li>Automate tasks using JIRA Automation, ScriptRunner, or REST API for notifications, field updates, and ticket transitions.</li><li>Manage plugin installations and evaluations, ensuring compatibility, license compliance, and platform stability.</li><li>Train and support users across business and technical units on efficient JIRA usage, best practices, and self-service reporting.</li><li>Coordinate with hosting/infra teams for system upgrades, backups, and performance monitoring.</li><li>Maintain proper documentation for configurations, processes, and governance usage guidelines.</li></ul><p><b>
Requirements</b></p><p><b>
QUALIFICATIONS</b></p><ul><li>Bachelor&rsquo;s degree in Computer Science, Information Systems, Engineering, or related field.</li><li>Strong understanding of Agile, DevOps, and IT delivery lifecycle tools and practices.</li></ul><p></p><p><b>
Experience</b></p><ul><li>7&ndash;10 years of IT experience, with 3&ndash;5 years in Atlassian administration, ideally in enterprise or regulated environments.</li><li>Proven experience in managing Atlassian platforms across multiple departments or functional teams.</li></ul><p></p><p><b>
Technical Skills</b></p><ul><li>JIRA Administration: Expertise in configuring projects, custom workflows, screens, permissions, issue types, and automation rules.</li><li>JQL (JIRA Query Language): Advanced ability to build and manage filters for dashboards, boards, and reports.</li><li>Confluence Integration: Skilled in integrating and managing Confluence spaces for documentation, knowledge bases, and meeting</li></ul><p>
logs.</p><ul><li>Power BI Integration: Ability to connect JIRA with Power BI for real-time reporting on KPIs, SLAs, and project performance</li></ul><p>
metrics.</p><ul><li>Scripted Automation: Familiarity with ScriptRunner, REST API integrations, or Automation for JIRA for workflow automation.</li><li>Marketplace Plugins: Working knowledge of tools such as Xray (test management), BigPicture (project portfolio), and Tempo (time</li></ul><p>
tracking).</p><ul><li>Bitbucket/CI Tool Integration: Experience in integrating JIRA with Bitbucket or other Git repositories for DevOps pipelines and</li></ul><p>
traceability.</p><ul><li>Cloud &amp; On-Prem Atlassian Support: Experience with Atlassian Cloud and/or Data Center deployments, including upgrades and migrations.</li></ul><p></p><p><b>
Leadership Skills</b></p><p>
&middot; Cross-Functional Collaboration: Proven ability to work with PMO, QA, ITSM, DevOps, and Business Teams to ensure platform alignment with process needs. &middot; Platform Governance: Ability to define and enforce usage standards, project templates, and configuration baselines across departments. &middot; Process Optimization: Leads the effort to continuously improve JIRA usage to support agility, reporting accuracy, and operational transparency &middot; User Enablement: Skilled at training users, creating documentation, and enabling teams to adopt JIRA and Confluence effectively. &middot; Stakeholder Engagement: Comfortable interacting with mid-to-senior level stakeholders, converting requirements into scalable solutions.</p><p></p><p><b>
Preferred Certifications</b></p><ul><li>Atlassian Certified JIRA Administrator (ACP-100) &ndash; Strongly preferred</li><li>Atlassian Certified Agile Development with JIRA (ACP-300) &ndash; Adds value for Agile/DevOps alignment</li><li>ITIL&reg; v4 Foundation &ndash; Helpful for managing JIRA Service Management (JSM) and ITSM alignment</li><li>Microsoft Power BI Data Analyst (PL-300) &ndash; Useful for advanced reporting and data modeling</li><li>Scrum Master or SAFe Practitioner &ndash; Desirable for Agile/Scaled Agile environments</li></ul><p>
Key Competencies</p><ul><li>Analytical Thinking: Able to translate process gaps and operational needs into actionable JIRA configurations and reporting views.</li><li>Detail-Oriented: High attention to data accuracy, configuration integrity, and consistency in project setup and reporting.</li><li>Problem Solving: Skilled in identifying JIRA-related inefficiencies and implementing scalable solutions across multiple teams.</li><li>Service Mindset: Supportive of internal users with troubleshooting, training, and enhancement requests.</li><li>Governance-Oriented: Aligns tool usage with internal controls, audit requirements, and IT governance standards (e.g., ISO,</li></ul><p>
CMMI).</p></div>

JIRA & Atlassian Administration Manager

NEP India

<div><p><b>Essential Duties / Responsibilities:</b></p>
<p><b>Office Administration</b></p>
<ul><li>Manage the Office Administration within the Company including Reception responsibilities and managing phone calls.</li>
<li>Ensure adequate office supplies, determine stock level and manage the right balance between inventory availability and cost-efficiency.</li>
<li>Manage travel expenses processing and provide a monthly travel report and travel expenses reconciling for HR and finance team.</li>
<li>Control costs by identifying cost saving factors and opportunities. Optimize spending and negotiate favorable pricing terms.</li>
<li>Be in tune with NEP financial and business concepts in the context of administration. This includes budgets, expenses, and financial records.</li>
<li>Allocate resources appropriately to support operational needs and achieve cost-effectiveness.</li>
</ul>
<p><b>Facilities Management</b></p>
<ul><li>Manage contracts for Singapore Office maintenance such as lighting, air-conditioning, water dispenser, copier, internet services, IT, telephone services, and other housekeeping matters.</li>
<li>Manage relationships with office vendors and service providers. Develop knowledge and build strategic partnerships for better relationships with service providers and suppliers.</li>
<li>Communicate with Building Management authorities to resolve issues.</li>
<li>Support and supervise the team for regular inspection of workplace to identify any hazards/ risks factor, manage the risks with corrective action plan.</li>
</ul>
<p><b>Travel Management</b></p>
<ul><li><p>Manage corporate travel arrangements, including flights, accommodations, and ground transportation for employees and executives.</p>
</li><li><p>Ensure compliance with travel policies, negotiate vendor contracts, and optimize travel spend.</p>
</li><li><p>Provide executive-level travel support, including last-minute adjustments and risk mitigation.</p>
</li><li><p>Maintain travel emergency protocols and duty-of-care measures for employee safety.</p>
</li></ul><p><b>Position Requirements</b></p>
<ul><li>Preferably a degree or diploma in business administration or management.</li>
<li>Minimum 7-8 years&rsquo; work experience including at least 3-4 years in managerial or supervisory role.</li>
<li>Strong administrative skills, includes office management, record keeping and proficient in MS Office</li>
<li>Exceptional time-management and multitasking capabilities combined with organizational skills</li>
<li>Must be meticulous &amp; pay attention to detail.</li>
<li>Excellent verbal and written Communication</li>
<li>Ability to work under pressure and meet deadlines.</li></ul></div>

Facilities and Administration Manager

Mashreq

<div>
 <p>
  Job Purpose
 </p>
 <p>
  <br/>
 </p>
 <p>
  The role includes providing leadership and direction to the Project and Construction Management, Facilities Management, Design and Engineering, Supervising Supply Chain Management and General Administration of MGN Pakistan.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Key result Areas
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Lead Admin and facilities team of MGN Pakistan.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Purchase, Leasing &amp; Maintenance of: &middot;
  </strong>
 </p>
 <ul>
  <li>
   Goods and services
  </li>
  <li>
   Office Supplies
  </li>
  <li>
   Stationary
  </li>
  <li>
   Hospitality, Hotels, Service Apartments, Travel Arrangements, Protocol Services, Airport Pick-up / send-off.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Properties: &middot;
  </strong>
 </p>
 <ul>
  <li>
   Maintenance of all MGN premises directly or through the third parties.
  </li>
  <li>
   Identification of premises for leasing, outright purchase, lease negotiations and renewals
  </li>
  <li>
   All logistics associated with opening new premises
  </li>
  <li>
   Managing all matters related to properties (owned, rented) including maintenance, repairs, insurance, rent collection, security and adherence to related regulations
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   General Services:
  </strong>
  &middot;
 </p>
 <ul>
  <li>
   Repair of buildings, offices including relocation, planning, shifting, and coordination with all related services e.g. IT, Cabling, Electrical, builders, contractors, landlord, furnishing, interior designing, until the move happens and the office settles down.
  </li>
  <li>
   Inventory Management: Supervise warehousing and logistics, contracts with courier companies and ensuring remote working staff is completely equipped to perform their job responsibilities.
  </li>
  <li>
   Take complete ownership of MGN Pakistan's all fixed assets (IT and Non-IT) and ensure SOPs are updated and aligned with the practice.
  </li>
  <li>
   Maintain updated list of Fixed Assets with the Insurance company. Liaison with insurance company to file claims of Fixed Assets.
  </li>
  <li>
   Responsible to look after overall Health, Security &amp; Safety of employees.
  </li>
  <li>
   Responsible for liaising with all government and regulatory departments which come under the ambit of administration. Ensuring all permits/licenses are upto date. &middot; Identify new locations / remote working space for MGN
  </li>
  <li>
   Management of projects; fit out, renovation and relocation of new / existing MGN at best competitive cost and optimal utilization of resources / fixed assets. &middot; Ensure maintenance team attends to complaint with regards office premises and/or any other administrative requirements of remote working staff.
  </li>
  <li>
   Develop, implement and monitor Service Quality Standards and Supplier Quality Standards
  </li>
  <li>
   Ensure maintenance / repairs of buildings in a cost effective manner
  </li>
  <li>
   Liaise with owners of properties for existing / new location of branches / offices
  </li>
  <li>
   Review the terms and conditions of Tenancy Contract / obtain Legal Department opinion and arrange the issuance of rental payment
  </li>
  <li>
   Ensure adherence to controls that governs the physical security and safety policies and standard operation procedures and disaster recovery plan.
  </li>
  <li>
   Manage the relocation / renovation projects to ensure smooth transfer at the minimal cost and optimal utilization of available resources / fixed assets.
  </li>
  <li>
   Monitor cost Liaise with Government authorities to ensure renewal of all licenses, permits and marketing promotions.
  </li>
  <li>
   Coordinate with law enforcement agencies and other relevant private security groups. &middot;
  </li>
  <li>
   Effectiveness of all the functions provided by the department.
  </li>
  <li>
   Preparing the estimate budget, real estate, reflecting project rationale, projected investments, revenues, expenses, breakeven periods and paybacks, approvals and signed off by delegated proper Business approvals prior to any commitments.
  </li>
  <li>
   Comply with MGN Pakistan&rsquo;s policies for tendering, Selecting, appointing Ensure all contractual obligations are clear as to scope of work etc&hellip; and terms and conditions cover Mashreq Bank&rsquo;s interests.
  </li>
  <li>
   Manage the financial expenditure budgets of the project and monitors costs to ensure compliance with planned expenditure.
  </li>
  <li>
   Ensure compliance with legal, regulatory, Fire life &amp; safety and environmental issues.
  </li>
  <li>
   Coordination between various internal (Tech., Marketing, Financial control, Operations, Safety &amp; Security, Cash management and Legal )&amp; external parties ( Vendors, Project Managers, Architects, Contractors, government bodies, Central Bank) to achieve successful completion of the project
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Operating Environment, Framework and Boundaries, Working Relationships
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The success of the job depends on understanding of the administrative needs of business, Authority Delegation Manual, Service Quality Standards, Supplier Quality Standards and local regulations related to the functions.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Problem Solving:
  </strong>
 </p>
 <ul>
  <li>
   The nature of job is complex, varied and generally of non-routine nature involving cross functional and multi-vendor / user implications.
  </li>
  <li>
   As most of the job involve multiple customers / suppliers, the management of interdependency is always a challenge and delivering on time and budget to every body&rsquo;s satisfaction is a real achievement which is more often a never ending challenging then a job.
  </li>
  <li>
   The need to adhere to policies and standards always creates impatience among the internal customers which, if not handled properly, can lead to dissatisfaction despite a job well done.
  </li>
  <li>
   Managing expectations is the biggest challenge. Proper coordination in case of multi-vendor / user situation is essential as to ensure quality and timeliness of numerous non-routine requests for services.
  </li>
  <li>
   Job involves various constraints due to multi-party involvement. If not handled professionally and with patience, discontent or non-compliance could be the outcome. &middot; Managing suppliers with obvious and not-so-obvious agendas.
  </li>
  <li>
   Trouble shooting, whenever required and including dealing with local authorities for various problems / issues which crop up from time to time
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Decision Making Authority &amp; Responsibility:
  </strong>
 </p>
 <ul>
  <li>
   Decision on renting out flats / offices / shops.
  </li>
  <li>
   Standardization and utilization of available resources including fixed assets.
  </li>
  <li>
   Responsible to ensure that all requests for goods / services are approved by authorized personnel.
  </li>
  <li>
   Responsible for providing appropriate solutions to the users. &middot;
  </li>
  <li>
   Responsible to ensure cost effectiveness and timeliness of the goods / services provided. &middot;
  </li>
  <li>
   Responsible to ensure adherence to internal standards and external regulatory requirements.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Knowledge, Skills and Experience
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   10+ years of sound knowledge of administrative functions of a large organization. &middot;
  </li>
  <li>
   10+ years of experience in property management. &middot;
  </li>
  <li>
   Knowledge of related local regulations is essential. &middot;
  </li>
  <li>
   Innovative and resourceful. &middot;
  </li>
  <li>
   Proven leadership skills / qualities along with strong inter-personnel, communication and organizational skills. &middot;
  </li>
  <li>
   Computer skills (Windows environment, MS Project&hellip;..etc) &middot; Excellent command in spoken/written English
  </li>
 </ul>
</div>


Administration Manager-Real Estate and Facilities (Mashreq Global Network Pakistan)

University of Arizona

<div></div><div><div><div><div><div><b>Posting Number</b></div> <div>req23775
</div></div><br>
<div><div><b>Department</b></div> <div>James C Wyant Coll Optical Sci
</div></div><br>
<div><div><b>Department Website Link</b></div> <div><b>Wyant Coll of Optical Sci</b>.<p><br>
</p></div></div><br>
<div><div><b>Location</b></div> <div>Main Campus
</div></div><br>
<div><div><b>Address</b></div> <div>Tucson, AZ USA
</div></div><br>
<div><div><b>Position Highlights</b></div>
<div><p>The University of Arizona&rsquo;s Optical Engineering and Fabrication Facility, housed within the Wyant College of Optical Sciences, is seeking a Research Program Administration Manager to lead and coordinate complex, multidisciplinary research initiatives from planning through execution. Based in the state of the art Meinel Building, the Facility serves as a center for optical design, fabrication, and testing supporting both University research initiatives and the broader national and international optics community.</p>
<p>The position will play a critical role in managing technical research projects, ensuring that project milestones, budgets, compliance requirements, quality control standards, and technical deliverables are successfully met. If you are passionate about advancing the frontiers of optical science and engineering, we encourage you to apply and join our dynamic, innovative team.
</p><p><i>Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!</i></p>
<p>The University of Arizona has been recognized for our innovative work-life programs.</p></div><br>
</div><br>
<div><div><b>Duties &amp; Responsibilities</b></div>
<div><p><b>Project Management and Technical Oversight</b></p><ul><li>
Manage new and ongoing research projects from inception through completion, often overseeing multiple projects simultaneously.</li><li>
Track project resources, schedules, deliverables, and technical milestones.</li><li>
Identify, assess, and mitigate project risks (technical and management) through ongoing collaboration with PIs and project stakeholders.</li><li>
Manage project budgets, cost controls, forecasts, and generate earned value analyses.</li><li>
Review and negotiate change orders, amendments, and scope deviations directly with sponsors and coordinate with internal teams.</li><li>
Prepare and present project status updates, including progress reports, budget projections, risk assessments, and resource planning to PIs and research leadership.</li><li>
Review technical documentation, drawings, and purchasing requests to ensure project requirements are met.</li><li>
Facilitate project milestone reviews with internal and external stakeholders.</li><li>
Oversee compliance with system engineering standards, quality control, configuration management, and document control.</li><li>
Ensure research project activities align with sponsor technical requirements, University policies, and regulatory standards.</li></ul><p><b>
Project and Business Development</b></p><ul><li>
Participate in responding to Requests for Information (RFIs), Requests for Proposals (RFPs), and federal solicitations.</li><li>
Collaborate with PIs and cognizant engineers to prepare scopes of work, resource estimates, budget plans, facility descriptions, schedules, and work breakdown structures.</li><li>
Draft, review, and edit technical and business proposals to ensure clarity, consistency, and sponsor compliance.</li><li>
Support business development initiatives aimed at expanding the College&rsquo;s research funding and project portfolio.</li></ul><p><b>
Internal Business Management and Team Supervision</b></p><ul><li>
Manage internal financial tracking, timesheet oversight, billing processes, and budget forecasting throughout project life cycles.</li><li>
Oversee asset and inventory management; ensure compliance with audit and University property policies.</li><li>
Supervise the activities of Project Coordinators, student workers, and other assigned support staff to ensure alignment with project timelines and goals.</li><li>
Support strategic administrative functions to maintain operational compliance with sponsor and University requirements.</li></ul><p><b>
Knowledge, Skills and Abilities</b></p><ul><li>
Strong understanding of research-driven project management practices, including technical, financial, and compliance aspects.</li><li>
Technical literacy with the ability to oversee engineering workflows, quality controls, and configuration management.</li><li>
Expertise in budget management, forecasting, cost controls, and financial reporting.</li><li>
Ability to identify project risks, develop mitigation strategies, and drive risk resolution.</li><li>
Skilled in sponsor communication, including negotiation of contract changes and deliverables clarification.</li><li>
Excellent leadership, interpersonal, and supervisory skills, with the ability to mentor and manage support staff.</li><li>
Outstanding organizational, analytical, and problem-solving capabilities.</li><li>
Strong written and verbal communication skills with attention to clarity and detail.</li><li>
Ability to manage multiple complex projects concurrently with minimal supervision.</li></ul>
</div></div><br>
<div><div><b>Minimum Qualifications</b></div>
<ul><li>Bachelor&rsquo;s degree in Engineering, Optical Sciences, Aerospace Engineering, Mechanical Engineering, Astronomy, Space Sciences, or related technical field.</li><li>
At least five (5) years of relevant project management or system engineering experience (three (3) years acceptable with an advanced degree such as MS or PhD), including two (2) years of managerial experience.</li><li>
Demonstrated experience managing technical or scientific projects, preferably within aerospace, defense, astronomy, or space sciences.</li><li>
Applicants must be currently authorized to work in the United States (required by research sponsors such as DOD, NASA, DOE, and NSF).</li><li>
Must have a valid driver&rsquo;s license and ability to drive according to the University <b>Fleet Safety Policy</b>.</li></ul>
</div><br>
<div><div><b>Preferred Qualifications</b></div><ul>
<li>Advanced degree (MS or PhD) in a technical field.</li>
<li>Experience working with federally sponsored projects (NASA, NSF, DOD, DOE) in areas such as technical project management, grant compliance, or research administration.</li>
<li>PMP (Project Management Professional) certification or equivalent.</li>
<li>Experience preparing federal research proposals and managing complex research grants or contracts.</li>
<li>Experience in system engineering principles, quality assurance standards, and configuration control systems.</li>
<li>Experience using project management tools like MS Project, Smartsheet, or equivalent software.</li>
</ul></div><br>
<div><div><b>FLSA</b></div> <div>Exempt
</div></div><br>
<div><div><b>Full Time/Part Time</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Number of Hours Worked per Week</b></div> <div>40
</div></div><br>
<div><div><b>Job FTE</b></div> <div>1.0</div>
</div><br>
<div><div><b>Work Calendar</b></div> <div>Fiscal</div>
</div><br>
<div><div><b>Job Category</b></div> <div>Research</div>
</div><br>
<div><div><b>Benefits Eligible</b></div> <div>Yes - Full Benefits
</div></div><br>
<div><div><b>Rate of Pay</b></div> <div>DOE</div>
</div><br>
<div><div><b>Compensation Type</b></div> <div>salary at 1.0 full-time equivalency (FTE)
</div></div><br>
<div><div><b>Grade</b></div> <div>11
</div></div><br>
<div><div><b>Compensation Guidance</b></div> <div>The <b>Rate of Pay Field</b> represents the University of Arizona&rsquo;s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate&rsquo;s work experience, education/training, key skills, and internal equity.
<br>
<br>
The <b>Grade Range</b> represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
</div></div><br>
<div><div><b>Career Stream and Level</b></div> <div>M2</div>
</div><br>
<div><div><b>Job Family</b></div> <div>Research Program Admin
</div></div><br>
<div><div><b>Job Function</b></div> <div>Research
</div></div><br>
<div><div><b>Type of criminal background check required:</b></div> <div>Name-based criminal background check (non-security sensitive)
</div></div><br>
<div><div><b>Number of Vacancies</b></div> <div>1
</div></div><br>
<div><div><b>Target Hire Date</b></div>
</div><br>
<div></div><div><div><b>Expected End Date</b></div>
</div><br>
<div></div><div><div><b>Contact Information for Candidates</b></div> <div>HR-OPSC@arizona.edu
</div></div><br>
<div><div><b>Open Date</b></div> <div>8/27/2025</div>
</div><br>
<div><div><b>Open Until Filled</b></div> <div>Yes</div>
</div><br>
<div><div><b>Documents Needed to Apply</b></div> <div>Resume</div>
</div><br>
<div><div><b>Special Instructions to Applicant</b></div>
</div><br>
<div></div><div><div><b>Notice of Availability of the Annual Security and Fire Safety Report</b></div> <div>In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University&rsquo;s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
<br>
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.</div></div></div></div></div><div></div>

Research Program Administration Manager, James C. Wyant College of Optical Sciences

Search 10000+ Administration manager jobs near you this September. New roles added regularly across leading industries. Apply today.