administration manager

Harmony Ballet&Music Centre

<p><b>Job Title:</b> Female Administrator Manager (Full Time)<br/><b>Location:</b> Harmony Ballet and Music Centre</p><p><b>About Us:</b><br/>Harmony Ballet and Music Centre is a vibrant and nurturing environment that offers dance and music education for children. We specialize in ballet and music programs, fostering creativity and discipline in young minds. We are committed to providing an exceptional learning experience for children and maintaining strong connections with the community.</p><p><b>What we're looking for:</b></p><ul><li>Fluent English skills, Russian and Arabic are required , experience with children is essential.</li></ul><p><b>Position Overview:</b><br/>The Administrative Manager will oversee the day-to-day administrative operations of Harmony Ballet and Music Centre. This role is vital in ensuring the smooth functioning of the Centre by managing all administrative tasks, supporting teachers, students, and parents, and improving operational efficiency. The ideal candidate is highly organized, proactive, and able to handle multiple responsibilities in a dynamic environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Oversee the general administrative operations, ensuring a welcoming and organized environment for students, parents, and staff.</li><li>Manage student enrollment, scheduling of classes, and teacher assignments through Okrabook CRM system.</li><li>Serve as the primary point of contact for parents and students, handling inquiries and communication via social media accounts, email, phone, and in-person.</li><li>Assist with the planning and coordination of events, recitals, and performances.</li><li>Maintain accurate records of student attendance, payments, and other necessary documentation.</li><li>Work closely with the teaching staff to coordinate curriculum schedules and communicate any changes.</li><li>Handle invoices, and other financial records in coordination with the Managing Director.</li><li>Ensure compliance with all regulatory requirements and company policies.</li><li>Implement and manage effective office systems and procedures to improve efficiency, including Okra book CRM, Stripe, Google Sheets etc.</li><li>Monitor and maintain office supplies and equipment.</li><li>Lead and train any administrative staff as necessary.</li></ul><p><b>Qualifications:</b></p><ul><li>Previous experience in an administrative or managerial role, preferably in a similar environment (education, arts, or child-focused organizations).</li><li>Strong organizational and multitasking skills, with attention to detail.</li><li>Excellent communication skills, both written and verbal.</li><li>Proficiency in office software such as Microsoft Office Suite, Google Workspace, CRM systems for similar businesses and Stripe payment system.</li><li>Ability to work independently and collaboratively as part of a team.</li><li>Experience handling financial tasks such as invoicing is a plus.</li><li>A passion for the arts, education, and working with children is highly desirable.</li><li><b>Fluent English:</b> Excellent verbal and written communication skills are mandatory for daily business operations.</li><li><b>Russian (advantageous):</b> Proficiency in verbal and written Russian is a significant advantage, particularly for liaising with Russian-speaking clients or partners.</li><li><b>Arabic (advantageous):</b> Strong communication skills in Arabic (both verbal and written) are a plus, as it is beneficial for local communication and official documentation.</li></ul><p><b>Working Hours:</b><br/>This is full time position with some flexibility required during peak times such as performances or special events. Normal working hours shall be Monday - Friday 12:00pm to 7:00pm and Saturday-Sunday, 10:00am-5:00pm and weekly off provided.</p><p>The salary and benefits package for this position will be discussed with qualified candidates during the interview process. Compensation is competitive and will be based on the candidate's skills, experience, and background.</p><p>Job Types: Full-time, Permanent, Contract</p><p>Pay: AED7,000.00 - AED10,000.00 per month</p><p>Language:</p><ul><li>Fluent in English (Required)</li><li>Russian (Required)</li><li>Arabic (Preferred)</li></ul>

Administration Manager

Upbeatz Investments

<p><b>Position: </b>Administration Manager<br/><b>Location:</b> Kingdom of Saudi Arabia<br/><b>Employment Type:</b> Full-Time</p><p><b>About the Role:</b><br/>We are seeking an experienced administration manager to oversee and streamline all administrative operations across our offices in Saudi Arabia. The ideal candidate will ensure smooth day-to-day functioning, maintain compliance with company policies, and support management in achieving organizational goals efficiently.</p><p><b>Key Responsibilities:</b></p><ul><li>Oversee general administrative functions including office management, facility maintenance, and vendor coordination.</li><li>Supervise and support administrative staff to ensure efficient workflow.</li><li>Develop, implement, and improve administrative systems, policies, and procedures.</li><li>Manage company documentation, correspondence, and filing systems.</li><li>Coordinate with HR and Finance departments for employee onboarding, payroll support, and compliance.</li><li>Ensure legal and regulatory compliance with local authorities</li><li>Oversee logistics, travel arrangements, and company asset management.</li><li>Prepare periodic reports and assist management</li><li>Handle procurement, inventory, and office supplies within approved budgets.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 3 to 5 years of proven experience in an administrative management role, preferably in KSA.</li><li>Strong leadership, organizational, and communication skills.</li><li>Excellent knowledge of MS Office and familiarity with ERP systems.</li><li>Fluent in English; Arabic proficiency is an added advantage.</li></ul><p><b>We Offer:</b></p><ul><li>Competitive salary and benefits package.</li><li>Dynamic and professional work environment.</li><li>Opportunity for growth and career development.</li></ul><p>Job Type: Full-time</p>

Administration Manager - KSA

BTG Pactual

<div>
 <strong>
  About Us
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 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
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  The role
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 </strong>
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
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  Riyad (Saudi Arabia)
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 .
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 The successful candidate will be responsible for administration, office management and executive assistance.
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  Responsibilities
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  Administrative:
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   Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
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   Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
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   Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
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  Office Management
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   Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
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   Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
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   Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
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   Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
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  Logistics
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   Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
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   Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
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   Expense Management: Submit and track travel expenses and claims on behalf of executives.
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  Skills &amp; Experience
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   Bilingual:Fluent in both English and Arabic.
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   Education:Bachelor's degree or Diploma in a relevant field.
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   Experience:Robust experience in a similar role.
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   Self-Motivation:Proactive and self-driven approach to office management.
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   Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
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   Attention to Detail:Strong focus on accuracy and detail in all tasks.
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   Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
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   Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
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   IT Proficiency:Strong proficiency in office software and IT systems.
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   Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
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   Management Skills: Strong leadership and team management skills to oversee office staff and operations.
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  Our offer
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 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
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   Professional, international working environment
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   Challenging, rewarding career
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   Collaborative environment
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   Competitive compensation package, including performance based annual bonus
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   25 working days vacation
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   Health Insurance
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 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
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 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
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Office & Administration Manager

Chenega Corporation

<div>Overview:
<div><b>
Procurement Administration Manager</b></div><div></div><div><b><br>
Wright-Patterson AFB (WPAFB), Ohio</b></div><div></div><div><br>
Are you ready to enhance your skills and build your career in a rapidly evolving business climate? Are you looking for a career where professional development is embedded in your employer&rsquo;s core culture? If so, Chenega Military, Intelligence &amp; Operations Support (MIOS) could be the place for you! Join our team of professionals who support large-scale government operations by leveraging cutting-edge technology and take your career to the next level!</div><div></div><div><br>
Chenega Analytic Business Solutions (CABS) provides federal agencies and commercial customers with trusted insights into Records and Information Management, Administrative Solutions, Information Technology, Engineering, and Training. Formed in 2017 to serve federal and commercial customers, CABS is 8(a) certified and has grown quickly into a leader in the federal IT and Training environment.</div><div></div><div><br>
The <b>Procurement Administration Manager</b> shall support the Air Force Research Laboratory at Wright-Patterson AFB (WPAFB).</div>
Responsibilities:
<ul><li>Ensuring the efficient execution of the entire procurement lifecycle from identifying appropriate vendors through purchase order closeout.</li><li>
Work closely with Program Management staff, technical staff, and customers to support project needs, while simultaneously ensuring compliance with contract requirements and applicable laws and regulations.</li><li>
Prepare and process purchase orders for supplies and equipment, ensuring thorough and complete purchase and inventory records of all purchased goods and services in accordance with purchasing policy.</li><li>
Negotiate prices, terms, schedules, and other provisions of purchase orders, including terms and conditions, so that purchases are carried through promptly and effectively.</li><li>
Exercise discretion and independent judgment concerning matters of financial significance to procurement-related activities.</li><li>
Ensure thorough and complete purchase and inventory records are up to date and maintained by government requirements.</li><li>
Interface with vendors, Program Management staff, Project team, and government personnel.</li><li>
Work rapidly in a multitasking environment and adapt at any given time according to changing priorities, shifting between independent work and teamwork as needed.</li><li>
Develop and maintain a strong partnership with vendors.</li><li>
Research and resolve purchasing issues, disputes, terms, and conditions.</li><li>
Manage time according to priorities dictated by contract requirements and policies.</li><li>
Follow guidelines in purchase orders for all materials, including hazardous, in accordance with AFRL/RQ Chemical Hygiene Plan, AFMAN 32-7002, WPAFB Installation HAZMAT Management Program (IHMP), and the AFRL/RQ supplement, only after approval by the COR and the AFRL/RQ Unit Environmental Coordinator (UEC).</li><li>
Complete annual company and customer-required training, as required.</li><li>
Complete timesheets daily in an online system according to company policies and procedures.</li><li>
Travel up to 10% as required.</li><li>
Other duties as assigned.</li></ul>
Qualifications:
<ul><li>High school diploma or GED equivalent required.<ul><li>
An associate degree is highly preferred.</li></ul></li><li>
5+ years of experience managing multiple vendors, including managing lead time, shipment tracking, and invoice processing.</li><li>
5+ years of relevant work experience, including:
<ul><li>Business</li><li>
Logistics</li><li>
Accounting structure</li><li>
Inventory revenue forecasting</li><li>
Buying or supply chain management experience preferred.</li></ul></li><li>
Must be a U.S. citizen.</li><li>
Ability to obtain and maintain a Public Trust/NACI.</li></ul><div></div><div><b><br>
Knowledge, Skills, and Abilities:</b></div><ul><li>
Knowledge of the federal government contracting environment, FAR, and Contractor Purchasing System Review (CPSR).</li><li>
Knowledge of government acquisition laws, regulations, and guidelines needed to successfully execute this position.
</li><li>Strong skills in organizing and managing time across multiple time zones, tasks, and customer needs.</li><li>
High diligence to detail.</li><li>
Proficient working knowledge of computer software applications, including Microsoft Office Suite, Outlook, Excel, and PowerPoint.</li><li>
Excellent written, verbal, and people skills required.</li><li>
Possess excellent organizational skills with the ability to prioritize.</li><li>
Possess strong critical thinking skills.</li><li>
Ability to prioritize and re-prioritize as required.</li><li>
Ability to determine solutions, using creative approaches, with minimal guidance.</li><li>
Ability to interact verbally and in writing with all levels of staff, government personnel, and management on a professional level.</li><li>
Ability to multitask in a high-performance-based environment.</li><li>
Ability to self-start and work independently or as a team.</li><li>
Ability to comply with applicable codes and standards of the contract.</li><li>
Ability to pass customer security requirements required.</li><li>
Ability to attend all customer in-person meetings and conferences as required.</li><li>
Ability to work nights and weekends as required.</li><li>
Ability to travel up to 10% as required.</li></ul><div></div><div><b><br>
How you&rsquo;ll grow</b></div><div>
At Chenega MIOS, our professional development plan focuses on helping our team members at every level of their careers to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there&rsquo;s always room to learn.</div><div></div><div><br>
We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their careers.</div><div></div><div><b><br>
Benefits</b></div><div>
At Chenega MIOS, we know that great people make a great organization. We value our team members and offer them a broad range of benefits.</div><div>
Learn more about what working at Chenega MIOS can mean for you.</div><div></div><div><b><br>
Chenega MIOS&rsquo;s culture</b></div><div>
Our positive and supportive culture encourages our team members to do their best work every day. We celebrate individuals by recognizing their uniqueness and offering them the flexibility to make daily choices that can help them be healthy, centered, confident, and aware. We offer well-being programs and continuously look for new ways to maintain a culture where we excel and lead healthy, happy lives.</div><div></div><div><b><br>
Corporate citizenship</b></div><div>
Chenega MIOS is led by a purpose to make an impact that matters. This purpose defines who we are and extends to relationships with our clients, our team members, and our communities. We believe that business has the power to inspire and transform. We focus on education, giving, skill-based volunteerism, and leadership to help drive positive social impact in our communities.</div><div>
Learn more about Chenega&rsquo;s impact on the world.</div><div>
Chenega MIOS News- https://chenegamios.com/news/</div><div></div><div><b><br>
Tips from your Talent Acquisition Team</b></div><div>
We want job seekers exploring opportunities at Chenega MIOS to feel prepared and confident. To help you with your research, we suggest you review the following links:</div><div>
Chenega MIOS web site - www.chenegamios.com</div><div>
Glassdoor - https://www.glassdoor.com/Overview/Working-at-Chenega-MIOS-EI_IE369514.11,23.htm</div><div>
LinkedIn - https://www.linkedin.com/company/1472684/</div><div>
Facebook - https://www.facebook.com/chenegamios/</div><div></div><div><br>
#Chenega Analytic Business Solutions, LLC</div>
Teleworking Permitted?: false</div>

Procurement Administration Manager

Factory Grid

<p><b>Job Summary:</b></p><p>The HR and Administration Manager is responsible for overseeing all aspects of human resources practices and processes, as well as managing the company&rsquo;s administrative functions. This role plays a key part in shaping company culture, ensuring legal compliance, optimizing HR strategies, and maintaining smooth day-to-day operations. The ideal candidate is a strategic thinker and effective leader with strong interpersonal and organizational skills.</p><p><b>Key Responsibilities:</b></p><p><b>Human Resource Management:</b></p><p>1. Recruitment &amp; Talent Acquisition</p><ul><li>Manpower planning in coordination with department heads.</li><li>Managing full-cycle recruitment: sourcing, screening, interviewing, and onboarding.</li><li>Employer branding through social platforms and career pages.</li></ul><p>2. Employee Onboarding &amp; Lifecycle Management</p><ul><li>Conduct structured onboarding and orientation programs.</li><li>Manage employee records, confirmation, transfers, and exit processes.</li><li>Develop and maintain updated job descriptions and organization charts.</li></ul><p>3. Performance Management</p><ul><li>Drive the annual and mid-year appraisal process.</li><li>Implement KPI-based performance evaluation systems.</li><li>Provide support in performance improvement plans (PIPs).</li></ul><p>4. Employee Engagement &amp; Retention</p><ul><li>Plan and execute engagement activities, rewards &amp; recognition programs.</li><li>Handle employee relations, grievances, disciplinary actions, and conflict resolution.</li><li>Support wellness, diversity, and inclusion initiatives.</li></ul><p>5. HR Policies &amp; Compliance</p><ul><li>Draft and update HR policies as per company needs and labor laws.</li><li>Ensure legal compliance with ESI, maternity, gratuity, and other statutory laws.</li><li>Conduct periodic audits and maintain compliance documentation.</li></ul><p>6. Payroll &amp; Compensation</p><ul><li>Create compensation sheets, and coordinate for timely payroll processing with management.</li><li>Manage attendance, leave records, and salary inputs.</li></ul><p>7. Training &amp; Development</p><ul><li>Identify skill gaps through training needs analysis (TNA).</li><li>Coordinate internal and external training sessions/workshops.</li><li>Maintain a training calendar and learning outcome assessments.</li></ul><p><b>Administration Management:</b></p><ul><li>Supervise general administrative operations (facilities, office supplies, security, etc.).</li><li>Manage vendor relationships and administrative procurement.</li><li>Ensure the physical and digital workplace is functional, secure, and well-maintained.</li><li>Develop and enforce administrative policies and procedures.</li><li>Oversee contracts, renewals, and compliance.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: &#8377;35,000.00 - &#8377;45,000.00 per month</p><p>Benefits:</p><ul><li>Paid sick time</li><li>Paid time off</li></ul><p>Work Location: In person</p>

HR and Administration Manager

Abdulla Bin Zayed Investment Group

<p><br></p><div><div><div><span> <br><b>Key Responsibilities :<br></b> <br>  Manage the recruitment, retention, and development of employees, including creating and implementing human resources policies and procedures.<br>  Oversee the performance management process, including monitoring performance goals set by the departments and providing feedback and coaching to employees.<br>  Develop and manage the group compensation scheme.<br>  Develop and manage the group performance appraisal system.<br>  Ensure compliance with all relevant local laws and regulations, including labor laws and regulations related to employee benefits.<br>  Manage the company's facilities and equipment, ensuring that they are maintained and used efficiently and effectively.<br>  Develop and implement policies and procedures for the company's administrative processes, such as procurement and budgeting.<br>  Provide guidance and support to managers and employees on HR-related issues.<br>  Monitor the performance of the HR and administration functions and make recommendations for improvements.<br>  Represent the company in dealings with external partners, such as government agencies and regulatory bodies.<br> <br><b>Qualifications :<br></b> <br>  Master's degree in Human Resources, Business Administration, or a related field.<br>  Strong understanding of UAE labor laws and regulations related to employee benefits<br>  Strong leadership and management skills.<br>  Excellent communication and interpersonal skills.<br>  Strong analytical and problem-solving skills.<br>  Strong knowledge of HR-related software, such as HRIS and payroll systems.<br>  Ability to work well under pressure and meet tight deadlines.<br>  Experience in compliance, risk management, and regulatory affairs is a plus.</span>
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