administration manager

Zeregaber Group

JOB LOCATION: JUBA, SOUTH SUDAN<ul><li>Manage daily office administration, including facilities, supplies, and general services.</li><li>Supervise support staff such as clerks, drivers, and office assistants.</li><li>Develop and implement administrative policies and procedures to improve efficiency.</li><li>Oversee company documentation, filing systems, and record management.</li><li>Handle staff travel arrangements, visa processing, accommodation, and logistics support.</li><li>Coordinate with government offices and regulatory bodies for company compliance requirements</li><li>Ensure smooth communication between departments and act as a central point of contact for administrative matters.</li><li>Support HR functions such as recruitment, onboarding, staff welfare, and disciplinary processes.</li><li>Monitor company assets, vehicles, and equipment, ensuring proper maintenance and utilization.</li><li>Assist management in planning and execution of operational activities.</li></ul>Bachelor&rsquo;s degree in Business Administration, Management, or related field. 5&ndash;7 years of proven experience in administration, preferably in trading, construction, or related industries. Strong leadership and people management skills. Excellent organizational, communication, and negotiation abilities. Proficiency in MS Office and administrative systems.Job Type: Full-timePay: Up to AED5,500.00 per month

Administration Manager

Budget Rent a Car, UAE

<div>
 
 The Fleet Administration Manager is a critical role responsible for the entire lifecycle of administrative and financial operations for the company's vehicle fleet. This position ensures all fleet-related documentation, licensing, registration, compliance, and financial processes are executed with maximum efficiency, accuracy, and compliance with UAE federal, emirate-specific regulations and company policies. Working closely with physical operations (Fleet Manager), the incumbent will leverage data and robust processes to control costs, mitigate risk, and support the profitability of the fleet.
 
 
 
 
 
 
 Roles and Responsibilities
 
 
 
 
 
 
 
 1. Fleet Documentation &amp; Lifecycle Administration:
 
 
 <ul>
 <li>
 
 End-to-End Process Ownership:
 
 Design, implement, and manage a seamless, standardized process for the administration of every vehicle from pre-delivery to final disposal. This includes creating checklists for new vehicle onboarding (e.g., confirming chassis number accuracy, coordinating initial registration) and de-fleeting (e.g., ensuring all liabilities are cleared before sale).
 </li>
 <li>
 
 Centralized Record Management:
 
 Establish and maintain a single source for all fleet documentation, including vehicle registration cards (Mulkiya), insurance certificates, purchase invoices, lease agreements, and transfer documents. Implement a digital archiving system for easy retrieval and audit readiness.
 </li>
 <li>
 
 Insurance Program Administration:
 
 Act as the primary admin lead for the fleet insurance program. Responsibilities include:
 </li>
 <li>
 Maintaining an accurate and up-to-date vehicle schedule for the insurer.
 </li>
 <li>
 Facilitating the timely processing of insurance claims by providing all required documentation to the insurer and the Finance department.
 </li>
 <li>
 Analyzing insurance-related costs and reporting on trends.
 </li>
 </ul>
 
 
 
 
 
 2. Proactive Compliance &amp; Regulatory Governance:
 
 
 <ul>
 <li>
 
 Regulatory Intelligence:
 
 Proactively monitor the official portals and communications from UAE federal and emirate-specific authorities (RTA, Dubai Police, Abu Dhabi Police, Darb, etc.) for any changes in legislation, processes, or required documentation that impacts the fleet.
 </li>
 <li>
 
 Compliance Auditing:
 
 Conduct regular internal audits of a sample of vehicles across different emirates to ensure 100% compliance in registration, insurance, and testing standards. Pre-emptively identify and rectify any discrepancies.
 </li>
 <li>
 
 Policy &amp; Procedure Development:
 
 Develop, document, and disseminate clear Standard Operating Procedures (SOPs) for all fleet administration tasks to ensure consistency and compliance across the organization.
 </li>
 </ul>
 
 
 
 
 
 3. Vehicle Maintenance &amp; Repair Billing Control:
 
 
 <ul>
 <li>
 
 Maintenance Administration Oversight:
 
 Manage the
 
 administrative
 
 framework of the preventive maintenance program. Ensure that reminders are generated, work orders are accurately logged in the system, and that all maintenance activities are fully documented for each vehicle's history.
 </li>
 <li>
 
 Billing Verification
 
 : Implement a rigorous process for reviewing, verifying, and approving all maintenance, repair, and tire-related invoices from vendors and workshops.
 </li>
 <li>
 
 Task Validation
 
 : Cross-reference invoices with work orders to ensure all billed tasks were authorized and completed.
 </li>
 <li>
 
 Parts Validation:
 
 Verify the cost and quantity of parts used against standard price lists and the vehicle's recorded mileage.
 </li>
 <li>
 
 Warranty Recovery:
 
 Ensure all repair orders are checked for potential manufacturer or part warranty coverage before payment is processed, maximizing cost recovery.
 </li>
 <li>
 
 Cost Analysis &amp; Reporting:
 
 Track and analyze maintenance spend by vehicle, vehicle type, vendor, and branch. Identify outliers, trends, and opportunities for cost savings. Report these findings to the Fleet Manager and CFO.
 </li>
 </ul>
 
 
 
 
 
 4. Financial Stewardship &amp; Cost Optimization:
 
 
 <ul>
 <li>
 
 Budgetary Control:
 
 Work with the CFO to develop the annual budget for all fleet administration costs (registration renewals, fine management, testing fees, etc.). Track actual spend against budget and provide detailed variance analyses.
 </li>
 <li>
 
 Invoice Management:
 
 Oversee the entire accounts payable process for fleet-related expenses. Validate all invoices for accuracy against services rendered (e.g., confirming registration fees are correct) before submitting for payment.
 </li>
 <li>
 
 Fine Management System:
 
 Establish a robust process for the management, validation, allocation, and dispute of traffic and parking fines. This includes:
 </li>
 <li>
 Implementing a system to quickly assign fines to the responsible rental customer or branch.
 </li>
 <li>
 Working with the Government Relations Officer to formally dispute incorrect fines through the official channels.
 </li>
 <li>
 Reporting on fine trends to the Fleet Manager to identify problematic areas or driver behaviors for targeted training.
 </li>
 </ul>
 
 
 
 
 
 5. Collaboration &amp; Government Liaison:
 
 
 <ul>
 <li>
 
 Team Leadership:
 
 Lead, mentor, and develop a high-performing admin team. Foster a culture of continuous improvement, accuracy, and exceptional internal customer service for the operations team.
 </li>
 <li>
 
 Partnership with Fleet Manager:
 
 Maintain a daily, collaborative relationship with the Fleet Manager. Ensure the administrative operations fully supports the logistical and operational work (e.g., planning registration timelines around vehicle maintenance schedules, ensuring smooth documentation flow for quick dealer transfers).
 </li>
 <li>
 
 TARS:
 
 Ensure timely opening and closing of TARS contract.
 </li>
 <li>
 
 Collaboration with Government Relations Officer:
 
 This is a critical partnership.
 </li>
 <li>
 
 Channel for Communication:
 
 Utilize the Government Relations Officer as the primary channel for all formal communications and negotiations with government entities, ensuring a consistent and professional corporate representation.
 </li>
 </ul>
 
 
 
 
 
 6. Procurement &amp; Disposal Support:
 
 
 <ul>
 <li>
 
 New Vehicle Procurement:
 
 Work closely with the Procurement team to ensure all necessary documentation (e.g., proof of purchase, conformity certificates, import documents) is accurately received from the supplier to facilitate a swift and error-free first-time registration process.
 </li>
 <li>
 
 Vehicle Disposal Support:
 
 Provide comprehensive administrative support for the end-of-life process. This includes preparing all required documentation for car auctions and private sales, ensuring the smooth transfer of ownership to the buyer, and providing the Finance team with the necessary paperwork to process the de-capitalization of the asset.
 </li>
 </ul>
 
 
 
 
 
 Qualifications/Requirements/Experience
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in business administration, Finance, Logistics, or a related field.
 </li>
 <li>
 
 Experience:
 
 Minimum of 8-10 years of experience in fleet administration, automotive logistics, or a similar role, with at least 5 years in a managerial capacity.
 </li>
 <li>
 
 Industry Background:
 
 Experience within the car rental, leasing, automotive, or logistics industry in the UAE is
 
 highly preferred
 
 .
 </li>
 <li>
 
 Technical Skills:
 
 Expert knowledge of UAE vehicle registration and traffic laws across multiple emirates. Advanced skills in MS Office (especially Excel for data analysis and reporting).
 </li>
 <li>
 
 Language:
 
 Fluency in English is essential. Proficiency in Arabic is a significant advantage.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Please note only shortlisted candidates will be contacted. Thanks for your interest in joining us!
 
 
 
 
 
</div>

Fleet Administration Manager

wego

<div>About Wego
We&rsquo;re on a mission to help people discover the real value of travel &mdash; to inspire, to give more reasons, to make it easy &mdash; for you to go. Our company was founded back in 2005, and since then, we&rsquo;ve imagined and created some of the most well-loved products for travelers all around the world.
Today, Wego is used by millions of people every month &mdash; people who travel for adventure, work, family, and for many other reasons. That&rsquo;s why we work tirelessly to make your experience of planning &amp; booking flights, hotels, and trips as seamless as possible. 
Team Description:
This role would sit and support our Cairo office and functions within our customer service organization 
 
Our Customer Service team is at the heart of Wego&rsquo;s operations, ensuring travelers receive seamless assistance across all stages of their journey. We pride ourselves on delivering fast, reliable, and empathetic service, whether it&rsquo;s resolving booking issues, handling ticket modifications, or guiding customers through travel processes.
The Role:
The Office Administration Manager is responsible for overseeing and coordinating all administrative, procurement, and facility-related functions of Wego&rsquo;s Cairo office. This role ensures smooth day-to-day operations for the Customer Service 24/7 hub, supports staff needs, and serves as the key liaison with building management, suppliers, and external service providers.
What you will be working on:
You will manage office operations, facilities, procurement, and vendor relationships to ensure efficient functioning of the Cairo office. You will also support staff needs, coordinate with HR and Finance, and ensure compliance with corporate and legal requirements.<ul>
</ul>
Manage purchasing of pantries, stationery, and supplies.<ul><li>Prepare procurement sheets, source vendors, and negotiate for cost efficiency.</li><li>Ensure timely provision of consumables (e.g., water supply).</li><li>Liaise with building management for repairs, maintenance, and parking.</li><li>Manage Face ID access requests and updates with building management.</li><li>Oversee housekeeping schedules for full CS shift coverage.</li><li>Coordinate contractors for repairs and maintenance.</li><li>Request PRI inbound/outbound call reports from Telecom Authority.</li><li>Manage equipment handover during employee exits.</li><li>Support staff inquiries on policies, insurance, and reimbursements.</li><li>Handle legal/tax advisor documentation and requests.</li><li>Issue employee letters (e.g., banks, visa support).</li><li>Maintain company stamps and document authorization.</li><li>Process daily petty cash and reconcile monthly with Finance.</li><li>Liaise with banks for accounts, inquiries, and employee needs.</li><li>Coordinate corporate secretarial documentation with HQ.</li><li>Supervise runner tasks and track transportation expenses.</li></ul>
Skills and experience:<ul><li>Proven experience in office administration, procurement, or facilities management.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and negotiation skills with vendors and external partners.</li><li>Proficiency in MS Office, Google Workspace, and facility management applications.</li><li>Ability to handle confidential information with discretion.</li></ul></div>

Office Administration Manager

BTG Pactual

<div>
 
 About Us
 
 
 
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 
 
 
 The role
 
 
 
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 
 Riyad (Saudi Arabia)
 
 .
 
 
 The successful candidate will be responsible for administration, office management and executive assistance.
 
 
 
 Responsibilities
 
 
 
 
 Administrative:
 
 
 
 <ul>
 <li>
 Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
 </li>
 <li>
 Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
 </li>
 <li>
 Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
 
 
 </li>
 </ul>
 
 Office Management
 
 
 
 <ul>
 <li>
 Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
 </li>
 <li>
 Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
 </li>
 <li>
 Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
 </li>
 <li>
 Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
 
 
 </li>
 </ul>
 
 Logistics
 
 
 
 <ul>
 <li>
 Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
 </li>
 <li>
 Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
 </li>
 <li>
 Expense Management: Submit and track travel expenses and claims on behalf of executives.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Bilingual:Fluent in both English and Arabic.
 </li>
 <li>
 Education:Bachelor's degree or Diploma in a relevant field.
 </li>
 <li>
 Experience:Robust experience in a similar role.
 </li>
 <li>
 Self-Motivation:Proactive and self-driven approach to office management.
 </li>
 <li>
 Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
 </li>
 <li>
 Attention to Detail:Strong focus on accuracy and detail in all tasks.
 </li>
 <li>
 Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
 </li>
 <li>
 Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
 </li>
 <li>
 IT Proficiency:Strong proficiency in office software and IT systems.
 </li>
 <li>
 Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
 </li>
 <li>
 Management Skills: Strong leadership and team management skills to oversee office staff and operations.
 
 
 </li>
 </ul>
 
 Our offer
 
 
 
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 
 
 <ul>
 <li>
 Professional, international working environment
 </li>
 <li>
 Challenging, rewarding career
 </li>
 <li>
 Collaborative environment
 </li>
 <li>
 Competitive compensation package, including performance based annual bonus
 </li>
 <li>
 25 working days vacation
 </li>
 <li>
 Health Insurance
 
 
 </li>
 </ul>
 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 
 
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
</div>

Office & Administration Manager

ELSEWEDY ELECTRIC

<div>
 
 
 Job Purpose:
 
 
 
 Responsible for managing and optimizing all administrative, facility, and government relations functions in KSA. The role ensures efficient office, facility, fleet, and security operations, while maintaining full compliance with Saudi laws, labor regulations, and Saudization requirements. The position plays a key role in building strong relations with government bodies, supporting employees&rsquo; administrative needs, and advising management on compliance risks and regulatory matters. It also contributes to business continuity and expansion initiatives by facilitating government approvals, providing operational support, and ensuring a safe and sustainable workplace.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Governmental Relations
 
 
 <ul>
 <li>
 Act as the main liaison with Saudi ministries and authorities to secure permits, licenses, and approvals.
 </li>
 <li>
 Ensure timely processing of government documentation and regulatory filings.
 </li>
 <li>
 Maintain strong networks with officials to facilitate smooth operations.
 </li>
 <li>
 Monitor regulatory changes and advise management on compliance and risks.
 </li>
 <li>
 Support resolution of disputes with government entities.
 </li>
 </ul>
 
 
 Administration &amp; Operations
 
 
 <ul>
 <li>
 Oversee all office administration and ensure compliance with corporate policies and Saudi regulations.
 </li>
 <li>
 Manage contracts, vendors, and service providers for admin and facility services.
 </li>
 <li>
 Support travel, accommodation, and government documentation for employees.
 </li>
 </ul>
 
 
 Facility Management
 
 
 <ul>
 <li>
 Manage the maintenance, safety, and regulatory compliance of company facilities.
 </li>
 <li>
 Coordinate facility upgrades, repairs, and space optimization.
 </li>
 <li>
 Implement energy efficiency and sustainability measures.
 </li>
 </ul>
 
 
 Security Management
 
 
 <ul>
 <li>
 Develop and enforce security policies to protect people, assets, and operations.
 </li>
 <li>
 Supervise security providers and ensure adherence to safety standards.
 </li>
 <li>
 Conduct risk assessments and maintain emergency response protocols.
 </li>
 </ul>
 
 
 Fleet Management
 
 
 <ul>
 <li>
 Oversee company fleet operations to ensure safe and cost-effective utilization.
 </li>
 <li>
 Ensure compliance with Saudi transportation regulations.
 </li>
 <li>
 Implement tracking systems and policies to optimize performance and reduce risks.
 </li>
 </ul>
 
 
 Compliance &amp; HR Support
 
 
 <ul>
 <li>
 Partner with HR to ensure Saudization and compliance with Saudi Labor Law.
 </li>
 <li>
 Support onboarding, offboarding, and employment documentation.
 </li>
 <li>
 Align company policies and procedures with local regulations.
 </li>
 </ul>
 
 
 Strategic &amp; Operational Support
 
 
 <ul>
 <li>
 Advise management on compliance issues and regulatory developments.
 </li>
 <li>
 Develop strategies for effective government relations and administrative support.
 </li>
 <li>
 Facilitate regulatory approvals required for business continuity and expansion.
 </li>
 </ul>
 
 
 
 
 
 Qualification &amp; Education:
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Law, Public Administration, or a related field..
 </li>
 <li>
 
 Years of Experience:
 
 10- 12 years of experience in administration and government relations in KSA (preferably in manufacturing or large companies).
 </li>
 <li>
 Strong knowledge of Saudi Labor Law, GOSI, Saudization, visas, and licensing procedures.
 </li>
 <li>
 Proven track record of dealing with Saudi government agencies and building strong networks.
 </li>
 </ul>
 
 
 Technical competencies:
 
 
 <ul>
 <li>
 Government Relations Expertise
 </li>
 <li>
 Compliance &amp; Risk Management
 </li>
 <li>
 Administrative &amp; Facility Operations
 </li>
 <li>
 Strategic Thinking &amp; Planning
 </li>
 <li>
 Stakeholder Management
 </li>
 </ul>
 
 
 Interpersonal Competencies:
 
 
 <ul>
 <li>
 Leadership &amp; Team Management
 </li>
 <li>
 Negotiation &amp; Problem-Solving Skills
 </li>
 <li>
 Cultural Awareness &amp; Adaptability
 </li>
 <li>
 Strong Communication &amp; Collaboration
 </li>
 <li>
 Decision-Making
 </li>
 </ul>
 
 
</div>

Administration & Facility Manager

Mashreq

<div>
 
 Job Purpose
 
 
 
 
 
 
 Lead, direct and manage the following functions of CoE Pakistan:-
 
 
 
 Purchase, Leasing &amp; Maintenance of:
 
 <ul>
 <li>
 Good and services
 </li>
 <li>
 Office Supplies
 </li>
 <li>
 Stationary
 </li>
 <li>
 Hospitality, Hotels, Service Apartments,
 </li>
 <li>
 Travel Arrangements complete process
 </li>
 <li>
 Visa ,Protocol Services,
 </li>
 <li>
 Airport Pick-up / send-off.
 </li>
 </ul>
 
 
 Properties:
 
 
 <ul>
 <li>
 Maintenance of all CoE premises directly or through the third parties.
 </li>
 <li>
 Identification of premises for leasing, outright purchase,
 </li>
 <li>
 lease negotiations and renewals.
 </li>
 <li>
 All logistics associated with opening new premises.
 </li>
 <li>
 Managing all matters related to properties (owned, rented) including maintenance, repairs, insurance, rent collection, security and adherence to related regulations.
 </li>
 </ul>
 
 
 General Services:
 
 
 <ul>
 <li>
 Repair of buildings, offices including relocation, planning, shifting, and coordination with all related services e.g. IT, Cabling, Electrical, builders, contractors, landlord, furnishing, interior designing, until the move happens and the office settles down.
 </li>
 <li>
 Inventory Management: Supervise warehousing and logistics, contracts with courier companies and ensuring remote working staff is completely equipped to perform their job responsibilities.
 </li>
 <li>
 Maintain updated list of Fixed Assets with the Insurance company. Liaison with insurance company to file claims of Fixed Assets.
 </li>
 <li>
 Responsible to look after overall Health, Security &amp; Safety of employees
 </li>
 </ul>
 
 
 
 
 Key result Areas
 
 
 
 
 <ul>
 <li>
 Identify new locations / remote working space for Co
 </li>
 <li>
 Management of projects; fit out, renovation and relocation of new / existing CoE at best competitive cost and optimal utilization of resources / fixed asset
 </li>
 <li>
 Ensure maintenance team attends to complaint with regards office premises and/or any other administrative requirements of remote working staff.
 </li>
 <li>
 Direct (including re-engineering stream line) the purchases / procurement process to ensure quality consistency, standardization time lines and cost effectiveness of goods, furniture, office equipments, stationary and services such as hotel reservation, ticket booking, grocery, supplying water&hellip;.etc.
 </li>
 <li>
 Develop, implement and monitor Service Quality Standards and Supplier Quality Standard
 </li>
 <li>
 Ensure maintenance / repairs of buildings in a cost effective manner.
 </li>
 <li>
 Liaise with owners of properties for existing / new location of branches / offices
 </li>
 <li>
 Review the terms and conditions of Tenancy Contract / obtain Legal Department opinion and arrange the issuance of rental payment.
 </li>
 <li>
 Ensure adherence to controls that governs the physical security and safety policies and standard operation procedures and disaster recovery plan.
 </li>
 <li>
 Manage the relocation / renovation projects to ensure smooth transfer at the minimal cost and optimal utilization of available resources / fixed assets.
 </li>
 <li>
 Monitor cost Liaise with Government authorities to ensure renewal of all licenses, permits and marketing promotions.
 </li>
 <li>
 Effectiveness of all the functions provided by the department. &middot; Preparing the estimate budget, real estate, reflecting project rationale, projected investments, revenues, expenses, breakeven periods and paybacks, approvals and signed off by delegated proper Business approvals prior to any commitments
 </li>
 <li>
 Comply with CoE Pakistan&rsquo;s policies for tendering, Selecting, appointing Ensure all contractual obligations are clear as to scope of work etc&hellip; and terms and conditions cover Mashreq Bank&rsquo;s interests
 </li>
 <li>
 Manage the financial expenditure budgets of the project and monitors costs to ensure compliance with planned expenditure. &middot; Ensure compliance with legal, regulatory, Fire life &amp; safety and environmental issues.
 </li>
 <li>
 Coordination between various internal (Tech., Marketing, Financial control, Operations, Safety &amp; Security, Cash management and Legal )&amp; external parties ( Vendors, Project Managers, Architects, Contractors, government bodies, Central Bank) to achieve successful completion of the project.
 </li>
 <li>
 Coordinate with operations for correct capitalization and categorization of projects within approved time limit
 </li>
 <li>
 Safety and security access review , CCTV complete knowledge
 </li>
 </ul>
 
 
 Operating Environment, Framework and Boundaries, Working Relationships:
 
 
 <ul>
 <li>
 The success of the job depends on understanding of the administrative needs of business, Authority Delegation Manual, Service Quality Standards, Supplier Quality Standards and local regulations related to the functions
 </li>
 <li>
 This requires close co-ordination and relationships with the ultimate user and supplier (internal and external customers &ndash; at all levels) due to requirements of turnaround time, quality and cost effectiveness.
 </li>
 <li>
 This requires close co-ordination and relationships with the ultimate user and supplier (internal and external customers &ndash; at all levels) due to requirements of turnaround time, quality and cost effectiveness.
 </li>
 <li>
 Job holder needs to continuously interact internally with Senior Managers of the Bank and externally with vendors, tenants and Local Authorities
 </li>
 </ul>
 
 
 Problem Solving:
 
 
 <ul>
 <li>
 The nature of job is complex, varied and generally of non-routine nature involving cross functional and multi-vendor / user implications.
 </li>
 <li>
 As most of the job involve multiple customers / suppliers, the management of interdependency is always a challenge and delivering on time and budget to every body&rsquo;s satisfaction is a real achievement which is more often a never ending challenging then a job
 </li>
 <li>
 The need to adhere to policies and standards always creates impatience among the internal customers which, if not handled properly, can lead to dissatisfaction despite a job well done
 </li>
 <li>
 Managing expectations is the biggest challenge. Proper coordination in case of multi-vendor / user situation is essential as to ensure quality and timeliness of numerous non-routine requests for service
 </li>
 <li>
 Job involves various constraints due to multi-party involvement. If not handled professionally and with patience, discontent or non-compliance could be the outcome
 </li>
 <li>
 Managing suppliers with obvious and not-so-obvious agendas.
 </li>
 <li>
 Trouble shooting, whenever required and including dealing with local authorities for various problems / issues which crop up from time to time.
 </li>
 </ul>
 
 
 Decision Making Authority &amp; Responsibility:
 
 
 <ul>
 <li>
 Decision on renting out flats / offices / shops
 </li>
 <li>
 Standardization and utilization of available resources including fixed assets. &middot; Responsible to ensure that all requests for goods / services are approved by authorized personnel
 </li>
 <li>
 Responsible for providing appropriate solutions to the users.
 </li>
 <li>
 Responsible to ensure cost effectiveness and timeliness of the goods / services provided.
 </li>
 <li>
 Responsible to ensure adherence to internal standards and external regulatory requirements.
 </li>
 </ul>
 
 
 
 
 Knowledge, Skills and Experience
 
 
 
 
 <ul>
 <li>
 10+Year Sound knowledge of administrative functions of a large organization.
 </li>
 <li>
 Sound knowledge of Safety and security , property management.
 </li>
 <li>
 Knowledge of related local regulations is essential.
 </li>
 <li>
 Innovative , dedicated and resourceful.
 </li>
 <li>
 Proven leadership skills / qualities along with strong inter-personnel, communication and organizational skills.
 </li>
 <li>
 Computer skills (Windows environment, MS Project&hellip;..etc)
 </li>
 <li>
 Excellent command in spoken/written English.
 </li>
 </ul>
 
 
</div>

Administration Manager (Mashreq Global Network Pakistan)

Legal Aid Society - Pakistan

<div>
 
 
 Position Title:
 
 &nbsp;Manager &ndash; Administration &amp; Procurement (Head of Department)
 
 
 
 Department:
 
 &nbsp;Administration &amp; Procurement
 
 
 
 Location:
 
 &nbsp;Head Office Karachi
 
 
 
 Reports To:
 
 &nbsp;Chief Operating Officer
 
 
 
 
 About the Organization
 
 
 
 The Legal Aid Society (LAS) is a Not-For-Profit organization dedicated to ensuring accessible, effective, and expedient justice for marginalized and underprivileged communities across Pakistan. Founded in 2013 under the visionary leadership of Justice Nasir Aslam Zahid, a former Supreme Court Judge, LAS was born out of the belief that true social justice can only be achieved when people are empowered to understand and claim their legal rights.
 
 
 What sets LAS apart is its holistic approach: we combine on-the-ground legal support with systemic reform efforts. From advocating for individuals facing injustice to reshaping the policies and institutions that govern them, we work at both the grassroots and policy levels. This bottom-up approach ensures that our impact is not only immediate but also long-lasting, transforming lives and the legal system alike.
 
 
 By empowering communities and influencing national policy, LAS is driving meaningful change and making justice a reality for all.
 
 
 
 
 Position Overview
 
 
 
 The&nbsp;
 
 Manager Administration &amp; Procurement (Head of Department)
 
 &nbsp;will lead, manage, and oversee all functions of Administration and Procurement at LAS. The role requires a strategic leader who ensures organizational efficiency, compliance, cost-effectiveness, and smooth operational support across all units. In addition, the incumbent will be responsible for the implementation, management, and continuous upgradation of the&nbsp;
 
 Enterprise Resource Planning (ERP) system
 
 , ensuring streamlined integration of administrative and procurement functions within the system.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Administration:
 
 
 <ul>
 <li>
 Provide leadership and direction for all administrative operations across LAS offices and projects.
 </li>
 <li>
 Ensure effective facilities management, office management, security, fleet management, travel logistics, and other administrative support functions.
 </li>
 <li>
 Develop and implement administrative policies, procedures, and SOPs aligned with organizational goals and compliance requirements.
 </li>
 <li>
 Manage vendor contracts, lease agreements, and service-level agreements to ensure best value and compliance.
 </li>
 <li>
 Supervise administrative staff and build capacity for efficient and responsive service delivery.
 </li>
 </ul>
 
 
 
 
 
 Procurement:
 
 
 <ul>
 <li>
 Lead the procurement function ensuring transparency, accountability, and value-for-money principles.
 </li>
 <li>
 Develop and enforce procurement policies, procedures, and compliance frameworks in line with donor regulations, organizational policies, and local laws.
 </li>
 <li>
 Oversee the procurement planning process, tendering, bid evaluation, vendor selection, contract negotiations, and vendor performance monitoring.
 </li>
 <li>
 Ensure cost efficiency, timeliness, and quality in procurement of goods and services.
 </li>
 <li>
 Build and maintain a robust vendor database and strategic supplier partnerships.
 </li>
 </ul>
 
 
 
 
 
 ERP System (Implementation &amp; Upgradation:
 
 
 <ul>
 <li>
 Lead the&nbsp;
 
 implementation, customization, and upgradation
 
 &nbsp;of the ERP system to integrate administration, procurement, and other business functions.
 </li>
 <li>
 Coordinate with ERP vendors/consultants, IT teams, and internal stakeholders to ensure system functionality, compliance, and ease of use.
 </li>
 <li>
 Train and guide relevant staff on ERP utilization to optimize efficiency and reporting.
 </li>
 <li>
 Ensure continuous system improvements and upgrades in line with evolving organizational needs.
 </li>
 </ul>
 
 
 
 
 
 Key Deliverables
 
 
 <ul>
 <li>
 Fully functional and efficient Administration and Procurement framework.
 </li>
 <li>
 Transparent and compliant procurement practices.
 </li>
 <li>
 Successful implementation and operationalization of ERP modules related to Administration and Procurement.
 </li>
 <li>
 Streamlined reporting and data-driven decision-making enabled by ERP.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Master&rsquo;s degree in Business Administration, Supply Chain Management, Management Sciences, or related field.
 </li>
 <li>
 Minimum 4 to 5 years of progressive experience in Administration and Procurement, with at least 3&ndash;5 years in a senior management or head-of-department role.
 </li>
 <li>
 Proven experience in procurement management, vendor negotiations, and compliance (experience with donor-funded projects preferred).
 </li>
 <li>
 Hands-on experience in&nbsp;
 
 ERP implementation/management
 
 .
 </li>
 <li>
 Strong leadership, people management, and communication skills.
 </li>
 <li>
 Demonstrated ability to establish systems, processes, and SOPs.
 </li>
 <li>
 High level of integrity, accountability, and organizational commitment.
 </li>
 </ul>
 
 
 
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Strategic leadership and decision-making.
 </li>
 <li>
 Strong negotiation and contract management skills.
 </li>
 <li>
 Knowledge of ERP systems and business process automation.
 </li>
 <li>
 Analytical and problem-solving skills.
 </li>
 <li>
 Excellent interpersonal and stakeholder management.
 </li>
 <li>
 Ability to multitask and deliver under pressure.
 </li>
 </ul>
 
 
 
 
 
 EEO Statement:
 
 
 
 Integrated into our shared values is LAS&rsquo;s commitment to diversity and equal employment opportunity. All qualified applicants will receive consideration for employment regardless of sex, age, race, colour, creed, religion, disability, sexual orientation, gender identity, or any other characteristics or conduct protected by law. LAS is committed to being an inclusive organization where all people are treated fairly, recognized for their individuality, promoted based on performance and encouraged to strive to reach their full potential. We believe in understanding and respecting differences among all people. Every individual at LAS has an ongoing responsibility to respect and support a diverse environment.
 
 
 
 
 
 
 Protection Against Sexual Exploitation and Abuse:
 
 
 
 Legal Aid Society (LAS) is committed to the prevention and protection from all forms of sexual exploitation and abuse (SEA). LAS explicitly prohibits its
 
 
 staff, associates, partners, consultants, or any other representatives associated with the delivery of its work from:
 
 <ul>
 <li>
 Engaging in any form of sexual exploitation or abuse;
 </li>
 <li>
 Sexual activity with children (persons below the age of (18) irrespective of a mistaken belief of the age of the child which shall not amount to a defense);
 </li>
 <li>
 Exchange of money, employment, goods or services for sex, including sexual favors or other forms of humiliating, degrading or exploitative behavior, is prohibited. This includes any exchange of assistance that is due to beneficiaries of assistance;
 </li>
 <li>
 Sexual relationships between LAS staff and beneficiaries of assistance, since they are based on inherently unequal power dynamics, undermine the credibility and integrity of the work of LAS and are strongly discouraged.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 An inclusive and collaborative work environment.
 </li>
 <li>
 Opportunities for professional growth and development.
 </li>
 <li>
 A chance to contribute meaningfully to social impact.
 </li>
 </ul>
 
 
 
</div>

Administration & Procurement Manager (Head of Department)

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