administration manager

Alpha Beta Partners Ltd (UK based company)

<p><b>Organization:</b> Abdul Latif Khan Memorial School</p><p><b>Position Title:</b> Admin Manager<br/><b>Location:</b> Bani Galla, Islamabad<br/><b>Job Type:</b> Full-Time (Onsite)<br/><b>Shift:</b> Morning Shift</p><p><b>Job Summary</b></p><p>Abdul Latif Khan Memorial School is seeking a highly organized, experienced, and proactive <b>Admin Manager</b> to oversee the school's administrative operations. The ideal candidate will ensure the smooth functioning of daily administrative activities, manage support staff, maintain school facilities, coordinate with vendors, and ensure compliance with school policies and government regulations.</p><p><b>Key Responsibilities Administrative Management</b></p><ul><li>Oversee the school's day-to-day administrative operations.</li><li>Develop and implement administrative policies and procedures.</li><li>Maintain accurate administrative records and documentation.</li><li>Ensure smooth coordination among all school departments.</li></ul><p><b>Facility &amp; Infrastructure Management</b></p><ul><li>Supervise the maintenance and cleanliness of the school premises.</li><li>Monitor repairs, renovations, and maintenance work.</li><li>Ensure proper functioning of utilities, classrooms, offices, and common areas.</li><li>Conduct regular inspections to maintain safety standards.</li></ul><p><b>Staff Supervision</b></p><ul><li>Supervise administrative, janitorial, security, transport, and support staff.</li><li>Prepare duty rosters and monitor attendance.</li><li>Conduct performance evaluations and recommend improvements.</li><li>Ensure discipline and adherence to school policies.</li></ul><p><b>Procurement &amp; Inventory</b></p><ul><li>Manage procurement of office supplies, furniture, equipment, and stationery.</li><li>Maintain inventory records and stock levels.</li><li>Coordinate with suppliers and negotiate contracts.</li><li>Ensure cost-effective purchasing practices.</li></ul><p><b>Transport &amp; Security Management</b></p><ul><li>Oversee school transport operations.</li><li>Coordinate with drivers and transport staff.</li><li>Ensure implementation of security measures across the campus.</li><li>Supervise security guards and emergency response procedures.</li></ul><p><b>Vendor &amp; Contract Management</b></p><ul><li>Liaise with contractors, vendors, and service providers.</li><li>Monitor service agreements and contract renewals.</li><li>Ensure quality service delivery within approved budgets.</li></ul><p><b>Budget &amp; Financial Administration</b></p><ul><li>Assist in preparing annual administrative budgets.</li><li>Monitor administrative expenditures.</li><li>Ensure cost control and efficient resource utilization.</li><li>Prepare reports related to administrative expenses.</li></ul><p><b>Compliance &amp; Health &amp; Safety</b></p><ul><li>Ensure compliance with school policies and government regulations.</li><li>Maintain health, safety, and fire protection standards.</li><li>Coordinate emergency drills and safety training.</li><li>Ensure legal compliance regarding administrative operations.</li></ul><p><b>Coordination &amp; Reporting</b></p><ul><li>Report directly to the Principal/School Management.</li><li>Prepare administrative reports and presentations.</li><li>Coordinate school events, meetings, and official activities.</li><li>Support academic departments with administrative requirements.</li></ul><p><b>Required Qualifications</b></p><ul><li>Bachelor's degree in <b>Business Administration (BBA), Public Administration, Management, Education Management, or a related field</b>.</li><li>Master's degree (MBA/MPA) will be considered an added advantage.</li><li>Professional certifications in Administration or Facility Management are preferred.</li></ul><p>Experience</p><ul><li><b>6&ndash;7 years</b> of relevant administrative experience.</li><li>Minimum <b>2&ndash;3 years</b> in a managerial or supervisory role.</li><li>Experience in a school, college, educational institution, or corporate environment is highly preferred.</li></ul><p><b>Required Skills</b></p><ul><li>Strong administrative and organizational skills.</li><li>Leadership and team management abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Budgeting and financial management knowledge.</li><li>Vendor and procurement management..</li><li>Proficiency in <b>Microsoft Office (Word, Excel, PowerPoint, Outlook)</b>.</li><li>Ability to prepare reports and maintain records.</li></ul><p>Pay: Rs95,000.00 - Rs100,000.00 per month</p><p>Work Location: In person</p>

Admin Manager (School)

Inspire Pakistan

<div><div><div><div><b>Posted date</b></div> <div>11th July, 2026</div> <div><b>Last date to apply</b></div> <div>17th July, 2026</div>
</div><br>
<div><div><b>Country</b></div> <div>Pakistan</div> <div><b>Locations</b></div> <div>Islamabad</div>
</div><br>
<div><div><b>Category</b></div> <div>Operations Management
</div></div><br>
<div><div><b>Salary</b></div> <div>350,000/- (fixed Salary)</div>
</div><br>
<div><div><b>Type</b></div> <div>Full Time</div> <div><b>Position</b></div> <div>1</div>
</div><br>
<div><div><b>Experience</b></div> <div>5 years</div></div></div></div>
<br><p></p><div><div><div><div><div><div><p><b>About the Organisation</b></p>
<p>
Inspire Pakistan is a non-governmental, non-profit organisation implementing community-based and rights-focused programmes in partnership with donors, government counterparts, and other stakeholders. Its work focuses on supporting vulnerable and at-risk communities through accountable, inclusive, and ethical service delivery, with a strong emphasis on human rights interventions, including but not limited to Protection, Education, GBV and MHPSS.</p></div></div><p></p><div><br>
<div>
<p><b>Job Title</b></p></div><div><br>
<p>
Senior Admin &amp; Finance Manager</p></div></div><div><br>
<div>
<p><b>Reporting to or/supervised by<br>
</b></p></div><div><p>Under the direct supervision of the Director Operations, with a parallel reporting line to the CEO Office.</p></div></div><div><br>
<div>
<p><b>Unit</b></p></div><div><br>
<p>
Operations</p></div></div><div><br>
<div>
<p><b>Section</b></p></div><div><br>
<p>
Finance, Administration, Procurement &amp; IT</p></div></div><div><br>
<div>
<p><b>Duty Station</b></p></div><div><br>
<p>
Head Office</p></div></div><br>
</div>
</div></div><p></p><div><div><div><div><div><p><b>Purpose
</b></p><p>The Senior Admin &amp; Finance Manager is responsible for providing strategic leadership and oversight of the Finance, Administration, Procurement, Information Technology (IT), Asset Management, Facility Management, and Operational Support functions across Head Office, Regional Offices, field offices, project locations, and associated facilities.</p><br>
<p></p>
<p>
The role ensures efficient, compliant, transparent, and well-coordinated operational support across the organisation by strengthening financial management, budgeting, forecasting, internal controls, procurement systems, administrative systems, information technology, and operational readiness. The position supports organisational planning, programme implementation, and executive decision-making through effective resource utilisation, operational excellence, and compliance with organisational policies, donor requirements, and applicable regulations.</p></div></div><div><br>
<div>
<p><b>Key Responsibilities</b></p>
<p><b>
Strategic Leadership &amp; Operational Management</b></p>
<ul>
<li>Lead and manage the Finance, Administration, Procurement, and Information Technology (IT) Sections across Head Office, Regional Offices, field offices, and project locations.</li>
<li>Provide strategic leadership and direction to operational support functions, ensuring efficiency, accountability, consistency, and compliance across the organisation.</li>
<li>Develop, implement, review, and continuously improve operational systems, policies, procedures, manuals, and internal controls.</li>
<li>Support organisational planning, operational strategy, budgeting, and resource allocation.</li>
<li>Exercise delegated financial and administrative authority in accordance with the approved Delegation of Authority (DOA).</li>
<li>Provide strategic operational advice, financial analysis, and recommendations to support executive decision-making.</li>
<li>Ensure operational systems effectively support programme implementation and organisational objectives across all locations.</li>
</ul>
<p><b>Financial Management, Budgeting &amp; Forecasting</b></p>
<ul>
<li>Lead the development, consolidation, implementation, monitoring, and revision of organisational and project budgets in coordination with Programme Units, Regional Offices, and senior management.</li>
<li>Coordinate the annual organisational budgeting process and periodic budget revisions to ensure alignment with organisational priorities, approved workplans, and donor requirements.</li>
<li>Monitor budget utilisation across Head Office, Regional Offices, field offices, project locations, and associated facilities.</li>
<li>Prepare financial forecasts, cash flow projections, Budget versus Actual (BvA) analyses, expenditure forecasts, and financial reports.</li>
<li>Ensure Programme Managers, Unit Heads, Regional Offices, and budget holders receive timely budget updates, expenditure reports, forecasts, variance analyses, and financial guidance.</li>
<li>Lead periodic budget review meetings with Programme Units, Regional Offices, and budget holders to monitor financial performance and implementation progress.</li>
<li>Review and approve financial transactions, supporting documentation, coding, and expenditure within delegated authority.</li>
<li>Ensure effective management of bank accounts, reconciliations, cash management, advances, settlements, and financial controls.</li>
<li>Oversee preparation of monthly, quarterly, annual, management, and donor financial reports.</li>
<li>Support proposal development through preparation and review of project budgets, budget narratives, and financial assumptions.</li>
<li>Promote financial accountability, value for money, cost optimisation, and efficient utilisation of organisational resources.</li>
</ul>
<p><b>Administration, Procurement, Asset, Facility &amp; Information Technology Management</b></p>
<ul>
<li>Lead administration, procurement, facility management, asset management, and operational support services across all organisational locations.</li>
<li>Ensure effective office administration, facilities management, utilities, office maintenance, leases, travel, transport, fleet management, warehouses, stores, inventory, and administrative support services.</li>
<li>Oversee procurement planning, vendor selection, framework agreements, procurement documentation, contract management, and procurement compliance.</li>
<li>Ensure procurement activities comply with organisational policies, donor requirements, the Delegation of Authority (DOA), and applicable procedures.</li>
<li>Oversee management of organisational assets, including acquisition, inventory, tracking, maintenance, physical verification, transfer, and disposal.</li>
<li>Oversee vendor agreements, service contracts, lease agreements, maintenance contracts, and organisational insurance relating to offices, vehicles, assets, and operational resources, where applicable.</li>
<li>Provide strategic oversight of organisational Information Technology (IT) functions, including IT infrastructure, systems, networks, cybersecurity, ICT assets, software licensing, data protection, and business-critical digital services.</li>
</ul>
<p><b>Field Financial Oversight &amp; Coordination</b></p>
<ul>
<li>Provide operational leadership and oversight to Regional Offices, field offices, project locations, and associated facilities.</li>
<li>Ensure consistent implementation of finance, administration, procurement, IT, and operational procedures across all organisational locations.</li>
<li>Supervise Regional Senior Admin &amp; Finance Officers and provide technical guidance to operational teams across field locations.</li>
<li>Undertake regular monitoring and support missions to Regional Offices, field offices, project locations, and associated facilities to strengthen systems, ensure compliance, resolve operational challenges, and improve operational performance.</li>
<li>Ensure field operations remain aligned with organisational policies, donor requirements, operational standards, and management directives.</li>
</ul>
<p><b>Compliance, Risk Management &amp; Audit</b></p>
<ul>
<li>Ensure compliance with organisational policies, donor requirements, statutory regulations, and standard operating procedures.</li>
<li>Monitor compliance with approved operational policies and procedures and lead their periodic review and improvement.</li>
<li>Strengthen organisational internal control systems, financial controls, and risk management frameworks.</li>
<li>Identify financial and operational risks through budget monitoring, expenditure analysis, operational reviews, and financial forecasting, and implement appropriate mitigation measures.</li>
<li>Serve as the organisational focal point for internal and external audits relating to finance and operations.</li>
<li>Coordinate audit processes, prepare documentation, manage audit responses, and monitor implementation of audit recommendations.</li>
<li>Ensure compliance with statutory, taxation, NGO regulatory, and other applicable operational requirements.</li>
</ul><ul><li>Ensure operational records and documentation remain complete, accurate, and audit-ready.</li>
</ul>
<p><b> </b><b>Coordination &amp; Organisational Support</b></p>
<ul>
<li>Ensure effective coordination between Programme Units, Finance, Administration, Procurement, Information Technology, the Executive Office, Regional Offices, and field locations.</li>
<li>Coordinate operational implementation across organisational units to support programme delivery.</li>
<li>Ensure relevant departments, management, and budget holders are informed of budget performance, expenditure trends, forecasted variances, funding gaps, operational risks, and resource requirements.</li>
<li>Prepare and present operational performance reports, financial analyses, organisational dashboards, and strategic updates for senior management.</li>
<li>Maintain effective coordination with donors, auditors, banks, vendors, consultants, and external stakeholders on operational matters, as required.</li>
<li>Represent the Operations Unit in management meetings, donor meetings, audits, operational coordination forums, and external engagements, as delegated.</li>
<li>Ensure timely implementation of organisational priorities, management decisions, and operational directives.</li>
</ul>
<p><b>Team Leadership, Supervision &amp; Capacity Building</b></p>
<ul>
<li>Provide strategic leadership, supervision, and performance management for the Finance, Administration, Procurement, and Information Technology Sections across Head Office and field locations.</li>
<li>Directly supervise assigned operational personnel through established reporting structures.</li>
<li>Allocate workloads, monitor performance, and ensure timely achievement of departmental objectives and operational deliverables.</li>
<li>Provide technical guidance, coaching, mentoring, and on-the-job support to strengthen staff performance and professional development.</li>
<li>Identify capacity-building needs and support staff learning, development, and succession planning.</li>
<li>Promote accountability, collaboration, professionalism, ethical conduct, and adherence to organisational policies and standards.</li>
</ul>
<p><b>Systems Development &amp; Operations Continuity</b></p>
<ul>
<li>Strengthen financial, administrative, procurement, information technology, and operational systems across the organisation.</li>
<li>Lead operational improvement initiatives through process optimisation, digitisation, automation, innovation, and technology-driven solutions.</li>
<li>Develop operational Key Performance Indicators (KPIs), management dashboards, reporting tools, and performance monitoring mechanisms.</li>
<li>Promote cost optimisation and sustainable utilisation of organisational resources.</li>
<li>Develop and maintain operations continuity arrangements and ensure organisational readiness for emergency response and surge operations.</li>
<li>Coordinate operational support, financial planning, procurement, and resource mobilisation during emergencies.</li></ul><br>
<p></p>
<p><b>
Other Duties</b></p>
<ul>
<li>Perform any other duties related to Finance, Administration, Procurement, Information Technology, operational management, and organisational priorities as assigned by the Director Operations or the Executive Office.</li>
<li>Support strategic organisational initiatives and institutional strengthening activities.</li></ul></div><br>
</div><br>
<div><div><p><b>Qualifications &amp; Experience</b></p>
<ul>
<li>Preferably Bachelor's or Master's degree in Finance, Accounting, Business Administration, Commerce, Management, Supply Chain Management, Information Technology, or a related field.</li>
<li>Professional qualifications such as ACCA, CA (Inter), CMA, CIPS, MBA Finance, MBA Operations, or equivalent will be considered an asset.</li>
<li>Minimum 5&ndash;10 years of progressively responsible experience in finance, administration, procurement, operations management, or related fields.</li>
<li> Demonstrated experience managing multi-functional operational teams across Head Office and field locations.</li>
<li>Strong understanding of financial management, budgeting, forecasting, procurement systems, administrative management, information technology, internal controls, asset management, risk management, and donor compliance.</li>
<li>Experience managing organisational audits, financial reporting, operational planning, policy implementation, and organisational systems.</li>
<li>Excellent leadership, organisational, analytical, communication, negotiation, and problem-solving skills.</li>
<li>Proficiency in financial management systems, ERP/HRMIS platforms, Microsoft Office applications, and organisational information systems.</li>
<li>Ability to work strategically while ensuring effective operational oversight across multiple organisational locations.</li></ul></div><br>
</div><br>
<div><div><p><b>Policies &amp; Compliance</b></p>
<ul>
<li>The position is subject to and governed by the organisation&rsquo;s policies, procedures, codes of conduct and ethical standards.</li>
<li>All staff are required to comply with all applicable policies at all times as a condition of employment.</li></ul></div></div></div></div></div></div><p></p>

Senior Admin and Finance Manager

Larsen & Toubro

<div>
 <strong>
  <strong>
   Position Title
   <br/>
   <br/>
  </strong>
 </strong>
 Assistant Manager &ndash; Administration
 <br/>
 <br/>
 <strong>
  <strong>
   Location
   <br/>
   <br/>
  </strong>
 </strong>
 Fabrication Yard / Project Site
 <br/>
 <br/>
 <strong>
  <strong>
   Reporting To
   <br/>
   <br/>
  </strong>
 </strong>
 Manager &ndash; Administration / Project Manager
 <br/>
 <br/>
 <strong>
  <strong>
   Purpose of the Role
   <br/>
   <br/>
  </strong>
 </strong>
 To manage and oversee all administrative, facility, logistics, and support services at the fabrication yard, ensuring smooth day?to?day operations in compliance with company policies, statutory requirements, and project needs.
 <br/>
 <br/>
 <strong>
  <strong>
   Key Responsibilities
  </strong>
 </strong>
 <strong>
  <strong>
   Administration &amp; Facility Management
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Manage day?to?day administrative operations of the fabrication yard.
  </li>
  <li>
   Oversee office administration, accommodation, canteen, transport, housekeeping, and security services.
  </li>
  <li>
   Ensure proper upkeep of yard offices, buildings, utilities, and common facilities.
  </li>
  <li>
   Coordinate with vendors for maintenance, AMC, and support service
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Logistics &amp; Asset Management
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Manage transport arrangements, vehicle deployment, and driver administration.
  </li>
  <li>
   Maintain records for yard assets, office equipment, consumables, and stationery.
  </li>
 </ul>
</div>


Asst. Manager - Administration

D.H. Pace Company, Inc.

<div><div><p><b>Why DH Pace?</b></p>
<p>
The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the distribution, installation, maintenance, and repair of a complete range of commercial, industrial, and residential door, docking and security products. In 2026, DH Pace is celebrating its 100th anniversary in business.</p></div><p>
Join one of the most respected names in the building access solutions industry - <b>Overhead Door Company of Atlanta&trade;, a DH Pace Company, Inc.</b><b> </b>During times of economic uncertainty, being employed by a company that sells, installs, and services products deemed as necessities in all buildings and homes (i.e., doors, frames, hardware, and commercial security systems) offers great peace of mind. 100 years in business with continued growth plans!</p>
<p>
The <b>Area Administrative Operations Manager </b>works collaboratively with Sales and Operations Management teams to ensure all back-office operations and administrative personnel deliver excellence in administrative processes while continuously leading training initiatives for developing high-performing administrative teams across multiple offices in the SE Area.</p>
<p><b>
POSITION OVERVIEW</b></p>
<p>
Additionally, the Area Administrative Operations Manager works directly with and alongside Regional/District Administration Managers, Area Administration Business Specialists, and other Administrative Managers, and their teams of administrative associates. Ensures multiple aspects of sales and service operations support are well understood and supported by the administration team. The position requires a collaborative, hands-on leader to manage daily functions while driving process improvement and team development across many offices.</p>
<p><b>
PRIMARY RESPONSIBILITIES</b></p>
<ul>
<li>Oversee, manage and continually evaluate back-office administration functions, workflow, and productivity, which include, but are not limited to: Customer Service, Sales Order Entry, Contracts, Billing and Invoicing</li>
<li>Supervise and mentor direct reports, providing guidance to ensure accuracy, timeliness, and high-quality support and consistently provide constructive feedback</li>
<li>Proactively identify areas in the business for improvement utilizing audit results and our data-driven administrative/operational reports</li>
<li>Collaborate and directly support Mid and Senior level Administration as well as Operational leadership to align administration, sales, and operational processes and outcomes with company goals, reporting requirements, and standards</li>
<li>Train and develop team members to foster growth, consistency, and efficiency</li>
<li>Ensure compliance with company policies and internal controls</li>
<li>Lead team meetings, support and participate in recruiting, interviewing, hiring and onboarding all levels of administrative and customer service personnel to include evaluating new hires during training phase and setting clear expectations for performance</li>
<li>Promote and participate in activities supporting team building, health and wellness, volunteering in our community, and manage annual dinner event processes to control costs and success</li>
<li>Travel 25% - 40% to SE Area Offices, which currently include:
<ul><li>Southern Region [Atlanta, GA, Dalton, GA, Nashville, TN, and Huntsville, AL] and Florida [Jacksonville, Port St. Lucie, Tampa, Orlando, Apopka]</li>
</ul></li><li>Knowledge of ERP systems as well as some degree of familiarity with AI</li>
</ul>
<p><b>QUALIFICATIONS:
</b></p><ul><li>Business degree preferred with minimum five (5) years of Administrative Management / Administration Operations Management / Multi-Branch Administration Management coupled with a minimum of five (5) years of administrative office experience with direct experience and knowledge of: Managing Administrative Staff and Managers, Reporting, C/S, Sales Order Entry, Contracts, billing, invoicing, and auditing. Minimum requirement is a High School Diploma or equivalent coupled with a minimum of ten (10) years of management experience.</li>
<li>Must be willing to travel 25% - 40% to SE Area Offices; onsite visits at least quarterly to larger offices and twice/year to smaller offices with more frequent visits to underperforming offices and when business necessitates such as for onboarding following acquisitions and to assist with implementations.</li>
<li>Successful completion of references, employment verifications, background check, and drug screen required in advance of hire. Must have a good driving record.</li>
<li>Technical proficiency: Microsoft Office Suite is a must to include proficiency with Excel; ERP and CRM system experience is also very important, as is experience with BI Reports and Dashboard and knowledge of ERP systems as well as some degree of familiarity with AI.</li>
<li>Successful candidate will have excellent communication and customer relation skills, high sense of urgency with exceptional problem-solving skills and a keen sense for details.</li>
</ul>
<p><b>OFFICE LOCATION / FULL-TIME ONSITE POSITION:</b> 5105 Avalon Ridge Pkwy, Peachtree Corners, Georgia 30071</p>
<p>
#LI-SW1</p>
<p>
#PaceID1</p><p></p><div><p><b><br>
What We Offer</b></p>
<ul>
<li>Comprehensive medical, dental, and vision coverage &mdash; available your first full month</li>
<li>Generous paid time off plus paid holidays and floating holidays</li>
<li>Company-paid life insurance, short-term disability, and long-term disability</li>
<li>401(k) with employer match</li>
<li>Health Savings Account (HSA) and Flexible Spending Account (FSA) options</li>
<li>Voluntary benefits including supplemental life and critical illness coverage</li>
<li>Employee discounts for you and your immediate family</li>
<li>Competitive compensation with annual performance reviews</li></ul><br>
<p></p>
<p><i>
Successful completion of employment verifications, background check, drug screen, and driving record (if applicable) required in advance of hire.</i></p><br>
<p></p>
<p><b>
DH Pace Company, Inc. does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of DH Pace Company, Inc. without a prior written search agreement will be considered unsolicited and the property of DH Pace Company, Inc. Please, no phone calls or emails.</b></p><br>
<p></p>
<p>
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities</p>
<p>
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)</p>
<p>
DH Pace is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age disability, protected veteran status, genetic information, or any other status protected by applicable federal, sate, or local law.</p></div></div>

Area Administrative Operations Manager

Special Olympics Kansas

<p></p><div><div><div><p><b>JOB TITLE:</b></p><p><br>
Finance and Grants Manager</p><p><b><br>
DEPARTMENT:<br>
</b></p><p>Finance</p></div><div><p><b><br>
FLSA STATUS:</b></p><p><br>
Exempt</p><p><b><br>
DATE:</b></p><p><br>
July 2026</p></div><div><p><b><br>
SAFETY SENSITIVE:</b></p><p><br>
No</p><p><b><br>
REPORTS TO:</b></p><p><br>
Director of Finance</p></div><br>
</div><p>
</p><p><b>JOB SUMMARY</b></p><p>
The Finance and Grants Manager is responsible for assisting the Finance Department with a focus on tracking, reporting, and documentation associated with federal grants awarded to Special Olympics Kansas (SOKS). This position serves as the primary financial liaison between program staff, finance, and grant administrators to ensure grant funds are properly managed, expenditures are allowable, documentation meets federal standards, and reporting deadlines are consistently achieved.</p><p>
This position plays a critical role in protecting the organization's financial stewardship while maximizing the impact of grant-funded programs serving individuals with intellectual disabilities throughout Kansas.</p><p><b>
ESSENTIAL DUTIES, FUNCTIONS, AND RESPONSIBILITIES</b></p><p><b>
Federal Grant Financial Management</b></p><ul><li>
Monitor budgets for assigned federal grants to ensure expenditures remain within approved funding limits.</li><li>
Review expenditures for allowability, allocability, reasonableness, and compliance with federal Uniform Guidance (2 CFR Part 200).</li><li>
Monitor grant spending and provide regular budget-to-actual and variance reporting to leadership and program managers.</li><li>
Assist with budget modifications and grant amendments when necessary.</li><li>
Prepare financial reports required by federal agencies and pass-through entities.</li></ul><p><b>
ComplianceDocumentation</b></p><ul><li>
Maintain complete financial documentation supporting all grant expenditures.</li><li>
Organize digital and physical grant files for audit readiness.</li><li>
Ensure invoices, receipts, contracts, payroll allocations, and supporting documentation meet federal documentation standards.</li><li>
Assist in developing and maintaining internal grant compliance procedures.</li><li>
Monitor matching fund and cost-share requirements when applicable.</li></ul><p><b>
PayrollCost Allocation</b></p><ul><li>
Coordinate payroll allocations charged to grants.</li><li>
Review employee time and effort documentation to ensure compliance with grant requirements.</li><li>
Assist in maintaining accurate indirect cost and cost allocation records.</li></ul><p><b>
Collaboration</b></p><ul><li>
Work closely with program managers to understand grant activities and projected expenditures.</li><li>
Provide guidance to staff regarding allowable expenses and purchasing procedures.</li><li>
Participate in grant planning meetings to ensure financial compliance throughout the life of each award.</li></ul><p><b>
Audit Support</b></p><ul><li>
Prepare documentation requested during annual financial audits, Single Audits, and grant monitoring visits.</li><li>
Respond to auditor requests related to federal grants.</li><li>
Assist in implementing corrective actions resulting from audit findings, if applicable.</li></ul><p><b>
Financial Administration</b></p><ul><li>
Assist with monthly reconciliations related to grant accounts.</li><li>
Maintain accounting records and document retention systems.</li><li>
Track and record grant-related obligations and expenditures to ensure accurate financial reporting and compliance.</li><li>
Support annual budgeting for grant-funded programs.</li><li>
Assist with year-end financial closing related to grants.</li><li>
Perform other finance and accounting duties as assigned.</li></ul><p><b>
General AccountingFinance Support</b></p><ul><li>
Review accounts payable and expense reimbursements for accuracy and compliance.</li><li>
Assist with account reconciliations.</li><li>
Help maintain the general ledger and supporting schedules.</li><li>
Coordinate with payroll regarding grant-funded personnel costs.</li><li>
Support fixed asset tracking and inventory documentation.</li><li>
Assist with procurement documentation and vendor management.</li></ul><p><b>
EDUCATIONRELATED EXPERIENCE</b></p><p><b>
Required</b></p><ul><li>
Bachelor's degree in Accounting, Finance, Business Administration, or related field.</li><li>
2+ years of accounting or nonprofit finance experience.</li><li>
Experience managing budgets and financial reporting.</li><li>
Strong attention to detail and organizational skills.</li><li>
Advanced proficiency with Microsoft Excel.</li><li>
Ability to interpret financial reports and budgets.</li><li>
Excellent written and verbal communication skills.</li></ul><p><b>
Preferred</b></p><ul><li>
Experience administering federal grants.</li><li>
Knowledge of Uniform Guidance (2 CFR Part 200).</li><li>
Experience with nonprofit accounting.</li><li>
Experience supporting Single Audits.</li><li>
Familiarity with accounting software, such as QuickBooks or similar systems.</li></ul><p><b>
KNOWLEDGE, SKILLS, AND ABILITIES</b></p><ul><li>
Strong analytical and problem-solving skills.
</li><li>Ability to manage multiple grant deadlines simultaneously.
</li><li>High degree of integrity and confidentiality.
</li><li>Ability to work collaboratively across departments.
</li><li>Strong customer service mindset when assisting internal staff.
</li><li>Ability to translate complex financial requirements into practical guidance.
</li></ul><p><b>SUPERVISORY RESPONSIBILITIES AND INTERACTIONS WITH OTHERS</b></p><p>
The Finance and Grants Manager does not supervise any staff. However, they will interact daily with leadership, coworkers, volunteers, corporate and individual donors, and the general public.</p><p><b>
PHYSICAL REQUIREMENTS</b></p><p>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.</p><p>
While performing the duties of this job, the employee is <b>frequently</b> required to sit, talk, hear, and see using close- and/or distance-vision, and use their hands to touch, grasp, or type. The employee may <b>occasionally</b> be required to reach with their hands and arms, walk, and lift or move objects up to 20 pounds. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.</p><p><b>
WORKING CONDITIONS</b></p><p>
This job requires minimal travel locally, This role will work mostly in regulated inside climate. This position, as well as other administrative staff of Special Olympics Kansas, must operate with a time-frame concept of &quot;whatever time it takes to insure quality results&quot;.</p><p><b>
This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties may differ from those outlined in the job description and other duties, as assigned, may be required. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, disability, veteran status, genetic information, or any other status protected under applicable local, state, or federal nondiscrimination laws.</b></p></div>

Finance and Grants Manager

American Airlines

<div><div><div><h2 class="jobSectionHeader"><b>Intro</b></h2></div><div><p>
Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you&rsquo;ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you&rsquo;ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Why you'll love this job</b></h2></div><div><p>
This job is a member of the Operations Administration team within the Customer and Operational Excellence organization supporting Airports, Contact Centers, and Inflight Dining Operations. As part of this centralized team, you will lead transformative initiatives that strengthen workforce reliability and elevate customer service by fostering a culture of accountability and supportive engagement. Apply structured planning and advanced analytics&mdash;including AI-driven methodologies&mdash;to optimize attendance management and lost time processes, while driving continuous improvement through innovative, centralized strategies. Grow your career through engagement with stakeholders across our Skyview campus, including Operations senior leadership. This role empowers you to shape the future of operations administration at American Airlines through collaboration, best practices, and forward-thinking solutions.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
What you'll do</b></h2></div><div><p>
This list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.</p><ul><li>
Drive improvements in customer and team member experience while prioritizing a safety-conscious environment as part of the centralized lost time team for Airports, Contact Centers, and Inflight Dining Operations.</li><li>
Engage frontline team members to improve attendance and support overall performance.</li><li>
Collaborate with operational leaders, union partners, HR, and Labor Relations to implement centralized strategies and drive continuous improvement.</li><li>
Ensure compliance with corporate policies, procedures, and union agreements while understanding how corporate initiatives apply locally.</li><li>
Apply structured planning and leverage data, analytics, and AI-driven insights to optimize attendance management, scheduling, and lost time processes.</li><li>
Produce location-specific reporting and analyze performance data to identify opportunities for improvement.</li><li>
Develops and mentors team members for growth within the organization</li><li>
Provides guidance, counseling, training, coaching and administer corrective action</li><li>
Works closely with Human Resources/Employee Relations to ensure understanding and proper application of policies, procedures and the collective bargaining agreement</li><li>
Establishes and maintains a positive work environment that encourages and rewards excellence while fostering team-spirit through engagement</li><li>
Build strong, respectful relationships that foster integrity, compassion, and collaboration across teams and stakeholders.</li><li>
Promote clear communication and teamwork across departments to achieve shared objectives.</li><li>
Embrace and model core values such as passion, commitment, reliability, and positivity in all interactions.</li><li>
Ability to work flexible schedules and travel as needed to support operational priorities.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
All you'll need for success</b></h2></div><div><p><b>
Minimum Qualifications &ndash; Education &amp; Prior Job Experience</b></p><ul><li>
Bachelors degree or equivalent experience/training</li></ul><p><b>
Preferred Qualifications &ndash; Education &amp; Prior Job Experience</b></p><ul><li>
2 years leadership experience</li><li>
Previous contact center or airport operational experience</li><li>
Proficiency in Reservations or Airports operating and performance reporting systems</li></ul><p><b>
Skills, Licenses, and Certifications</b></p><ul><li>
Ability to bring out the best performance in the workforce through proactive employee engagement and support for an inclusive working environment</li><li>
Critical thinking ability - using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems</li><li>
Ability to monitor and assess performance of self, team members and the operation to make improvements or take corrective action</li><li>
Ability to lead, train, develop, and motivate a team in a fast-paced, ever-changing environment</li><li>
Ability to manage multiple tasks and effectively handle shifting priorities</li><li>
Ability to analyze and interpret complex documents</li><li>
Ability to resolve difficult personnel and administrative issues</li><li>
Creative thinking and problem-solving skills</li><li>
Strong presentation skills</li><li>
Knowledge of Microsoft Office to include Word, Excel, Outlook, etc</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
What you'll get</b></h2></div><div><p>
Feel free to take advantage of all that American Airlines has to offer:</p><ul><li>
Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.</li><li>
Health Benefits: On day one, you&rsquo;ll have access to your health, dental, prescription and vision benefits to help you stay well. And that&rsquo;s just the start, we also offer virtual doctor visits, flexible spending accounts and more.</li><li>
Wellness Programs: We want you to be the best version of yourself &ndash; that&rsquo;s why our wellness programs provide you with all the right tools, resources and support you need.</li><li>
401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.</li><li>
Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Feel free to be yourself at American</b></h2></div><div><p>
From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Team Member Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.<br>
<br>
Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life&rsquo;s journey? Feel free to be yourself at American.</p></div></div></div>

Attendance Manager, Operations Administration

Nanotech Scientific

<p><b>Job Title:</b> Admin &amp; Finance Assistant</p><p><b>Location:</b> Islamabad (Office-Based, In-Person)</p><p><b>Job Type:</b> Full-Time</p><p><b>About the Role:</b></p><p>We are seeking an Admin &amp; Finance Officer to manage day-to-day administration, procurement, and finance support operations. This role covers purchasing and supplier coordination, client quotations, office administration, records management, and finance-related follow-ups including payments, tax coordination, and statutory filings.</p><p>The ideal candidate is organized, detail-oriented, and comfortable juggling multiple responsibilities across admin, procurement, and finance functions.</p><p><b>What You'll Do (Procurement &amp; Client Side):</b></p><ul><li>Manage purchasing activities, office supplies, and internal purchase requisitions</li><li>Coordinate with suppliers to schedule deliveries and resolve shortages or delays</li><li>Evaluate suppliers and verify quotations and bills against purchase orders</li><li>Inspect incoming shipments for accuracy and specification compliance</li><li>Prepare and submit client quotations, handle follow-ups and inquiries</li><li>Review tender cuttings and manage store/spare parts inquiries</li></ul><p><b>What You'll Do (Admin &amp; Finance Side):</b></p><ul><li>Maintain office equipment and support staff with device-related issues</li><li>Manage attendance system, telephone operations, mail handling, and courier billing</li><li>Handle certification renewals (SECP, ICCI, etc.), visa matters, and delegate arrangements</li><li>Follow up with clients on outstanding payments and receivables</li><li>Coordinate with the tax department and ensure timely statutory filings</li><li>Prepare claims sheets and collect tax challans/withholding certificates from third parties</li><li>Maintain records and submit daily activity reports, meeting minutes, and memos</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor's degree in Business Administration, Commerce, Finance, or a related field</li><li>1&ndash;2 years of experience in admin and finance roles preferred</li></ul><p><b>Ideal Candidate:</b></p><ul><li>Organized and detail-oriented with strong multitasking ability</li><li>Good communication skills for client and supplier coordination</li><li>Proficient in Excel, Word, and email correspondence</li><li>Familiarity with basic tax/finance documentation is a plus</li><li>Trustworthy in handling confidential records and financial documents</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary</li><li>Professional growth in admin and finance operations</li><li>Exposure to procurement, tax, and corporate compliance work</li></ul><p>Pay: Rs30,000.00 - Rs60,000.00 per month</p><p>Work Location: In person</p>

Admin and Finance Assistant

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