procurement officer

executive assistant

hr officer

operations coordinator

assistant front office manager Jobs in Abu Dhabi

assistant front office manager

administration officer

Wasael Property Management

<div>
 
 Job Purpose
 
 
 
 To provide pro-active administrative support within the business to all relevant stakeholders to ensure that full administrative needs are met within the business for a smooth daily operation.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Maintain records of attendance, gate pass information access, leave applications, incoming and outgoing transmittals related to the department.
 </li>
 <li>
 Provide general administrative and clerical support to the Operations department employees (e.g. annual leave applications, time sheets, correspondence etc.).
 </li>
 <li>
 Follow up with different departments to ensure the effective processing of business requirements to meet the department and Head of Department needs.
 </li>
 <li>
 Generating monthly, quarterly and annual reporting on all aspects of the operation in additional to any ad hoc reports as required by the Head of Department by using the information entered in the system.
 </li>
 <li>
 Maintain and update all necessary records and database that includes but not limited to services provided, supplier&rsquo;s list etc.
 </li>
 <li>
 Ensure that the office facilities are well always presented and professional.
 </li>
 <li>
 Improves programming and service quality by suggesting new applications, updating procedures as evaluated by Line Manager.
 </li>
 <li>
 Serves as a point of contact for contractors for receiving invoices, service reports, and other submittals from the suppliers, service providers, etc. for Line Manager&rsquo;s approval.
 </li>
 <li>
 Create Purchase Requisitions and submit them to Line Manager for approval, when required.
 </li>
 <li>
 Responsible for raising concerns, issues, delays, complaints to Line Manager for appropriate intervention in relation to business activities.
 </li>
 <li>
 Perform other duties as assigned by the Direct Manager.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree or Diploma with equivalent experience.
 </li>
 <li>
 Experience: Minimum 2 years&rsquo; professional experience in Administration.
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Knowledge in MS Office, Oracle
 </li>
 <li>
 Experience in procurement administration (Purchase Order / Purchase request) an advantage
 
 
 </li>
 </ul>
 
 KPIs
 
 
 
 <ul>
 <li>
 Ensure weekly completion of review and forwarding of all invoice to Finance.
 </li>
 <li>
 Distribute and file relevant documents such as service reports, correspondences within 2 working days after receipt.
 </li>
 <li>
 Organize and monitor the project documentation to ensure that all documents are available in the correct file for reference. This should be reviewed on a weekly / monthly basis.
 </li>
 </ul>
</div>

Administration Officer

Confidential

<div>
 
 We are looking for a proactive and detail-oriented
 
 Human Resources and Business Administration Officer
 
 to support our business units with HR operations, administrative processes, and general business coordination. This role is key to ensuring smooth operations across HR, administration, and departmental functions, while maintaining compliance with company policies and UAE labor regulations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 HR Operations Administration
 
 
 <ul>
 <li>
 Support HR Business Partner and corporate HR team with daily HR operations.
 </li>
 <li>
 Ensure accurate and timely payroll submission and WPS compliance.
 </li>
 <li>
 Validate and provide monthly payroll data, including joiners, leavers, overtime, deductions, and timesheets of Engineers.
 </li>
 <li>
 Manage end-to-end onboarding of new employees, including joining formalities, system access, documentation, and induction coordination.
 </li>
 <li>
 Support probation reviews, confirmations, transfers, offboarding, and employee lifecycle activities.
 </li>
 <li>
 Book travel tickets of new joiners.
 </li>
 <li>
 Liaise with HR Shared Services for routine HR transactions and employee requests.
 </li>
 </ul>
 
 
 
 
 
 Employee Records &amp; Database Management
 
 
 <ul>
 <li>
 Maintain and update employee personnel files, payroll records, and HR databases.
 </li>
 <li>
 Ensure all employee records are complete, accurate, and easily accessible.
 </li>
 <li>
 Support development and maintenance of HRIMS and other reporting tools.
 </li>
 <li>
 Prepare monthly HR activity reports and track employee lifecycle metrics.
 </li>
 </ul>
 
 
 
 
 
 Government Relations &amp; Compliance
 
 
 <ul>
 <li>
 Coordinate with PRO teams for visas, Emirates IDs, medicals, security passes, and regulatory requirements.
 </li>
 <li>
 Ensure timely renewal of trade licenses, permits, insurances, and other statutory obligations.
 </li>
 <li>
 Monitor compliance with HSE and other regulatory requirements for operational staff.
 </li>
 </ul>
 
 
 
 
 
 Training Administration
 
 
 <ul>
 <li>
 Assist with training requisitions, course bookings, and coordination with providers.
 </li>
 <li>
 Collate business unit training needs and maintain training records.
 </li>
 </ul>
 
 
 
 
 
 Operations &amp; Business Administration
 
 
 <ul>
 <li>
 Oversee contracts, NDAs, service orders, and payment requests; ensure proper cost allocation.
 </li>
 <li>
 Review and approve timesheets, monitor overtime, and report discrepancies.
 </li>
 <li>
 Book travel tickets and coordinate travel arrangements for staff as required.
 </li>
 <li>
 Manage office administration including facilities, rentals, housekeeping, and insurance.
 </li>
 <li>
 Coordinate with multiple departments (Operations, Finance, Sales, Administration) to ensure smooth workflows.
 </li>
 </ul>
 
 
 
 
 
 Reporting &amp; Coordination
 
 
 <ul>
 <li>
 Prepare monthly HR and operational reports.
 </li>
 <li>
 Track staff attendance, daily activities, and departmental metrics.
 </li>
 <li>
 Support management in implementing company policies and process improvements.
 </li>
 </ul>
 
 
 
 
 
 Other Responsibilities
 
 
 <ul>
 <li>
 Provide support in disciplinary investigations, communication meetings, and special projects.
 </li>
 <li>
 Undertake additional administrative or operational tasks as required to support business units.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Detail-oriented, with excellent multitasking and prioritization abilities.
 </li>
 <li>
 Ability to work independently, prioritize tasks, and coordinate across teams.
 </li>
 <li>
 Basic knowledge of UAE labor law, PRO procedures, and HR operations.
 </li>
 <li>
 Proficiency in MS Office and HRIS.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Preferably Bachelor&rsquo;s degree or Diploma in Human Resources, Business Administration, or related field.
 </li>
 <li>
 2-5 years of relevant experience in HR operations, administration, or business support.
 </li>
 <li>
 Hands-on experience with monthly payroll data validation, joiners/leavers, timesheets, travel bookings, and full-cycle onboarding preferred.
 </li>
 <li>
 Exposure to cross-functional business operations and reporting is an advantage.
 </li>
 </ul>
</div>

Human Resources Administration Officer

Reem Hospital

<div>
 
 
 Reem Hospital
 
 is seeking a highly motivated and customer‑focused
 
 Emirati
 
 to join our team as a
 
 Patient Administration Officer
 
 . This role is ideal for someone who enjoys working in a healthcare environment, supporting patients, and ensuring smooth day‑to‑day administrative operations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Manage patient calls
 
 professionally and efficiently, ensuring excellent service at all times.
 </li>
 <li>
 
 Book and coordinate meetings
 
 for internal departments and patient-related requirements.
 </li>
 <li>
 
 Assist with patient queries
 
 and direct them to appropriate departments when necessary.
 </li>
 <li>
 Provide
 
 front‑office and back‑office administrative support
 
 , ensuring accuracy and compliance with hospital procedures.
 </li>
 <li>
 Maintain
 
 patient records and documentation
 
 in line with confidentiality and data protection standards.
 </li>
 <li>
 Support daily operational tasks to ensure smooth functioning of the department.
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 
 Emirati
 
 (Emiratization Role).
 </li>
 <li>
 High school diploma or bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Ability to multitask and prioritize in a fast-paced environment.
 </li>
 <li>
 Proficiency in MS Office and general administrative systems.
 </li>
 <li>
 Customer‑service oriented with a positive attitude.
 </li>
 </ul>
 
 
 What We Offer
 
 
 <ul>
 <li>
 Full-time
 
 or
 
 part-time employment options.
 </li>
 <li>
 Supportive work environment within a leading healthcare facility.
 </li>
 <li>
 Career development and training opportunities.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 </ul>
 
 
</div>

Patient Admin Officer (UAEN)

DNIEPER SAFETY-UK

Admin &amp; Finance Officer | Fire Safety Division<ul><li>Male candidate with a valid UAE driving license.</li><li>2&ndash;3 years of relevant accounting experience.</li><li>Strong hands-on experience in Accounts Receivable, including invoicing, follow-ups, payment reconciliation, and collection coordination.</li><li>Salary package: AED 2,500 &ndash; AED 3,000. (based on experience)</li><li>Immediate Joiner.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>How many years of experience you have in Fire Safety Industry. </li><li>How soon you can join, if selected. </li></ul>Education:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Finance &amp; Admin : 3 years (Required)</li></ul>License/Certification:<ul><li>UAE Visit Visa, Cancelled or Spouse Visa (Required)</li><li>Driving License (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Finance Assistant (Male)

<div>
 
 
 Procurement Officer
 
 
 
 Emarati
 
 
 Location: Abu Dhabi
 
 
 Salary: AED 21,000
 
 
 Experience Required: Minimum 4 Years.
 
 
 
 
 
 Seeking a qualified and experienced
 
 Procurement Officer
 
 to join our team in Abu Dhabi.
 
 
 Key Responsibilities:
 
 <ul>
 <li>
 Manage end-to-end procurement processes in line with company policies and procedures.
 </li>
 <li>
 Prepare and issue RFQs, RFPs, and tender documents.
 </li>
 <li>
 Evaluate supplier quotations and negotiate pricing, terms, and contracts.
 </li>
 <li>
 Coordinate with internal departments to understand procurement requirements.
 </li>
 <li>
 Maintain supplier database and build strong vendor relationships.
 </li>
 <li>
 Ensure compliance with procurement policies and UAE regulations.
 </li>
 <li>
 Monitor contract performance and resolve supplier-related issues.
 </li>
 <li>
 Prepare procurement reports and maintain proper documentation.
 </li>
 </ul>
 
 Requirements:
 
 <ul>
 <li>
 Emarati
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Supply Chain, or related field.
 </li>
 <li>
 Minimum 4 years of relevant procurement experience.
 </li>
 <li>
 Strong negotiation and communication skills.
 </li>
 <li>
 Knowledge of procurement systems and ERP platforms is preferred.
 </li>
 </ul>
 
 
</div>

Procurement Officer

Facility Management

Position Title: Public Relations Officer (PRO)Department: HR / Administration Location: UAEReports To: HR Manager / Admin ManagerJob PurposeThe Public Relations Officer (PRO) manages and processes all government, legal, and regulatory documentation, including visas, licensing, labor approvals, and official permits. The role ensures full compliance with UAE laws and facilitates smooth interaction between the company and bodies such as MOHRE, GDRFA, DED, Free Zone authorities, and various ministries.Key Responsibilities1. Visa &amp; Immigration Management<ul><li>Process new, renewal, and cancellation of employment, investor, and family visas.</li></ul>[expectuae.com]<ul><li>Coordinate medical tests and Emirates ID registration/renewals.</li></ul>[officesquare.com]<ul><li>Manage entry permits, visa stamping, and follow-up with GDRFA/ICP.</li></ul>[officesquare.com]2. Labor &amp; MOHRE Procedures<ul><li>Handle labor contracts, work permits, employee quota applications, and WPS‑related documentation.</li></ul>[officesquare.com]<ul><li>Ensure compliance with labor laws to avoid fines and penalties.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,000.00 per month

PRO Executive

Lamco New Technical LLC

Job SummaryWe are seeking a reliable and detail-oriented HR Officer with PRO experience to manage HR operations while handling all government-related processes. The ideal candidate will ensure full compliance with UAE labor laws and maintain smooth coordination with government authorities.Key ResponsibilitiesHuman Resources<ul><li>Manage end-to-end recruitment process (job posting, screening, interviews, onboarding)</li><li>Prepare employment contracts, offer letters, and HR documentation</li><li>Maintain employee records and HR database</li><li>Handle payroll coordination and leave management</li><li>Ensure compliance with UAE Labour Law and company policies</li><li>Manage employee relations and disciplinary procedures</li></ul>PRO (Public Relations Officer) Duties<ul><li>Process employment visas, labor contracts, Emirates ID, medical tests, and renewals</li><li>Handle company trade license renewals and related documentation</li><li>Liaise with MOHRE, Immigration, Free Zone authorities, and other government entities</li><li>Manage WPS compliance and labor quota requirements</li><li>Maintain tracking of visa expiry and renewal timelines</li><li>Coordinate document attestation and notarization when required</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field</li><li>3&ndash;5 years of HR experience in the UAE</li><li>Proven experience as a PRO handling government portals (MOHRE, GDRFA, ICA, Free Zone portals)</li><li>Strong knowledge of UAE Labour Law and visa processes</li><li>Good Arabic and English communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficient in MS Office</li></ul>Preferred<ul><li>Experience in industrial or trading companies</li><li>Familiarity with payroll systems and HR software</li><li>Immediate availability</li></ul>Job Types: Full-time, Permanent

HR Officer (with PRO Experience)

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