administration officer

Worley

<div>
 
 Building on our past. Ready for the future
 
 
 
 Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
 
 
 
 Job Purpose &amp; Scope
 
 
 
 <ul>
 <li>
 Ensuring HSSEQ goals, objectives and targets are met through personal leadership and involvement.
 </li>
 <li>
 Safe delivery and handover of the Project to the Owner, sustainably, safely, on time, within budget, ensuring that a quality product is produced that represents &lsquo;best value&rsquo; for the Owner and their Stakeholders.
 </li>
 <li>
 To provide Cost and Estimating management, leadership and support for all Project activities.
 </li>
 <li>
 Oversee Budget, Cost, Estimating, Progress Measurement and Forecasting activities of the EPC Contractor and ensure these are aligned to the overall Project objectives.
 </li>
 <li>
 Support the Project Controls Manager and provide functional support to the Project PMC and Owner&rsquo;s teams.
 
 
 </li>
 </ul>
 
 Principal Accountabilities
 
 
 
 <ul>
 <li>
 Support office administration and facilities management
 </li>
 <li>
 Provide Personnel Administration &amp; Mobilization Support
 </li>
 <li>
 Arrange air tickets, hotel bookings, site accommodation, and transportation.
 </li>
 <li>
 Coordinate staff movements between HQ, site, and home country.
 </li>
 <li>
 Manage vehicle allocation, driver coordination, and transport schedules.
 </li>
 <li>
 Support emergency travel and mobilization requirements.
 </li>
 <li>
 Control logistics costs in line with approved budgets
 </li>
 <li>
 Maintain administrative records, correspondence logs, and filing systems.
 </li>
 <li>
 Support document controllers with transmittals, courier handling, and archiving.
 </li>
 <li>
 Manage incoming/outgoing letters, packages, and official communications.
 </li>
 <li>
 Ensure proper confidentiality and controlled access to sensitive documents.
 </li>
 <li>
 Maintain attendance, timesheets, and leave records for PMC personnel.
 </li>
 <li>
 Coordinate with project controls / HR for timesheet validation and payroll inputs.
 </li>
 <li>
 Track annual leave balances and support leave utilization planning.
 </li>
 <li>
 Issue reminders on contract end dates and leave encashment policies.
 </li>
 <li>
 Manage admin-related vendors (transport, catering, cleaning, accommodation).
 </li>
 <li>
 Support procurement with quotations, LPO follow-ups, and service contracts.
 </li>
 <li>
 Monitor vendor performance and service-level compliance
 </li>
 <li>
 Process invoices related to admin services for finance verification.
 </li>
 <li>
 Support cost tracking for admin and logistics budgets.
 </li>
 <li>
 Verify invoices, receipts, and supporting documents before finance submission.
 </li>
 <li>
 Maintain petty cash records (if applicable).
 </li>
 <li>
 Act as focal point for administrative coordination with Client and contractors.
 </li>
 <li>
 Support Client audits, meetings, and visits (logistics and arrangements).
 </li>
 <li>
 Ensure alignment with Client administrative procedures and site rules.
 </li>
 <li>
 Ensure compliance with Company, Client, and regulatory requirements.
 </li>
 <li>
 Support internal and external audits (HR, HSE, ISO, Client audits).
 </li>
 <li>
 Maintain updated administrative procedures and trackers.
 </li>
 <li>
 Provide regular admin status reports to PMC management.
 
 
 </li>
 </ul>
 
 Qualifications And Experience
 
 
 
 <ul>
 <li>
 A bachelor' s degree in any discipline or equivalent from an accredited university and have relevant experience as Administrator or similar role in the Oil &amp; Gas or Petrochemical Projects.
 
 
 </li>
 </ul>
 
 Moving forward together
 
 
 
 We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
 
 
 We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
 
 
 And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
 
 
 Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.
</div>

Administration Officer

Reportage Properties LLC

<div>
 
 We are seeking a motivated, organized, and detail-oriented
 
 Emirati Junior Administrative Officer
 
 to join our team. The role is designed to provide hands-on experience in both
 
 office administration
 
 and
 
 HR support functions
 
 . This is an ideal opportunity for fresh graduates or early-career nationals looking to build a career in business operations, human resources, or corporate services.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Office Administration &amp; Coordination
 
 
 <ul>
 <li>
 Receive, log, and store incoming and outgoing documents (contracts, reports, letters, invoices, etc.)
 </li>
 <li>
 Maintain a digital and physical filing system for company documents, invoices, and contracts.
 </li>
 <li>
 Label and index documents clearly for easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 Documentation &amp; Reporting
 
 
 <ul>
 <li>
 Ensure all documentation complies with company confidentiality and data protection standards.
 </li>
 <li>
 Scan, photocopy, and archive important documents following company policies save them in electronic folders.
 </li>
 <li>
 Maintain confidentiality of sensitive documents at all times.
 </li>
 <li>
 Assist in archiving old or closed project documents.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 
 A minimum of a diploma or a bachelor's degree is required.
 
 </li>
 <li>
 Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
 </li>
 <li>
 Bilingual proficiency is required.
 </li>
 <li>
 Strong attention to detail.
 </li>
 <li>
 Effective time management skills with the ability to prioritize tasks appropriately.
 </li>
 <li>
 Maintains a professional and courteous demeanor.
 </li>
 <li>
 Demonstrates a willingness to learn and takes proactive initiative.
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 <ul>
 <li>
 Competitive salary.
 </li>
 <li>
 A dynamic and professional work environment.
 </li>
 <li>
 Career growth opportunities in a leading real estate firm.
 </li>
 </ul>
 
 
 
 
 If you have the required experience and skills, and you're ready to take on a challenging yet rewarding role, we&rsquo;d love to hear from you!
 
 
 
 
 
 
 How to Apply:
 
 
 
 Send your resume to Talent@reportageuae.com "
 
 Emirati Junior Admin Officer &ndash; Real Estate
 
 ."
 
 
 
</div>

Fresh Emirati Talent -  Junior Admin Officer

GEMS Education

<div>
 
 Job Description
 
 
 
 GEMS Cambridge International School, Abu Dhabi is seeking a detail-oriented and tech-savvy professional to join our team as an
 
 Examinations Officer &amp; Academic Data Analyst
 
 for a
 
 May 2026
 
 start. This dual-role position supports both internal school improvement through data analysis and the administration of external assessments.
 
 
 
 Examinations Officer &ndash; Key Responsibilities
 
 
 
 <ul>
 <li>
 Oversee all external examinations (Cambridge, Edexcel, AQA, Oxford), ensuring full compliance with board requirements.
 </li>
 <li>
 Manage candidate registration, entry submissions, forecast grades, amendments, and withdrawals via online portals.
 </li>
 <li>
 Provide students with Statements of Entry, candidate IDs, and exam-related materials (digital and hard copies).
 </li>
 <li>
 Liaise with exam boards and represent the school at official meetings.
 </li>
 <li>
 Prepare detailed examination timetables for students, staff, and parents.
 </li>
 <li>
 Receive, check, and securely store confidential exam materials.
 </li>
 <li>
 Coordinate internal assessments and ensure proper administration of all exams.
 </li>
 <li>
 Access and distribute electronic results; handle post-results services and issue final certificates.
 </li>
 <li>
 Stay updated on annual exam board changes and implement them effectively.
 </li>
 <li>
 Draft and issue official letters (course completion, visa support, etc.) in response to student requests.
 </li>
 <li>
 Respond calmly and efficiently to any unforeseen issues during examination sessions.
 </li>
 <li>
 Coordinate with internal teams (teachers, Heads of Departments, IT, reception) for smooth exam operations.
 
 
 </li>
 </ul>
 
 Academic Data &amp; Assessment Coordinator
 
 
 
 <ul>
 <li>
 Collect, manage, and analyze student achievement data to support school improvement and instructional planning.
 </li>
 <li>
 Generate reports from internal, national, and international assessments to identify trends and monitor progress.
 </li>
 <li>
 Maintain accurate data systems (SIMS/Phoenix), ensuring data integrity and security.
 </li>
 <li>
 Support teachers and leaders in interpreting assessment data; lead data literacy sessions and training.
 </li>
 <li>
 Design and produce clear, user-friendly data reports for staff.
 </li>
 <li>
 Input and transfer data accurately between assessment platforms.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 
 Required Qualifications, Experience &amp; Skills:
 
 
 
 <ul>
 <li>
 Degree in IT/Computer Science (B.E., MCA, M.Sc. preferred).
 </li>
 <li>
 Prior school experience in a British curriculum school is mandatory.
 </li>
 <li>
 Strong analytical and statistical skills; attention to detail.
 </li>
 <li>
 Proficiency in Microsoft Office; experience with SIMS/Phoenix is a plus.
 </li>
 <li>
 Excellent communication, organization, and time management skills.
 </li>
 <li>
 Able to work under pressure, especially during exam periods.
 </li>
 <li>
 Team player with a service-oriented attitude and willingness to learn.
 
 
 </li>
 </ul>
 
 GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.
 
</div>

Examinations Officer/Data Analyst (May 2026 Start)

Khidmah

<div>
 
 
 
 Job Purpose
 
 
 
 <ul>
 <li>
 To provide effective and efficient administrative, Secretarial and personal Assistance to the Services Division
 </li>
 </ul>
 
 
 
 Roles , Responsibilities, Duties
 
 
 
 <ol>
 <li>
 Provide general administration and personal assistance required by Services Department
 </li>
 <li>
 Provide a full admin support to the team and department.
 </li>
 <li>
 Archive documents or files on behalf of the Team.
 </li>
 <li>
 Prepare the daily or weekly expenses report and ensure that accurate and timely expense reports are approved by Supervisors before lodging with Finance Department.
 </li>
 <li>
 Prepare and coordinate data and approvals starting from RFQ, Quotations, and Purchase requisitions for the online purchasing.
 </li>
 <li>
 Maintain a proper and user-friendly filing and document control system for recording and tracking of all documents
 </li>
 <li>
 To develop and draft various reports (Weekly Reports, Monthly Reports) as required by the Facilities Manager and client.
 </li>
 <li>
 To chase suppliers for materials delivery and ensure it reaches the sites.
 </li>
 <li>
 To chase submitting of invoices through the supplier and DC and the supplier payment process through finance department.
 </li>
 <li>
 To seek approvals from the client for any additional works required in the sites as per the Facilities Manager requests.
 </li>
 <li>
 Provide general administration assistance for HR related issues for both Technical and Professional staff.
 </li>
 <li>
 Provide the required documents for the monthly PMS and maintain regularly in FSI.
 </li>
 <li>
 Arrange meetings, inductions, and associated tasks.
 </li>
 <li>
 Attend meetings and keep records of proceedings on behalf of the team.
 </li>
 <li>
 Assist the manager in making the reports or any clerical job particularly during the busy periods.
 </li>
 </ol>
 
 
 
 Qualification:
 
 
 
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration or relevant specialization
 </li>
 </ul>
 
 FM Related certifications e.g. Facility Management Professional is preferable
 
 
 
 
 
 
 
 Experience and Skills:
 
 
 
 
 
 
 <ol>
 <li>
 1-3 years of experience working as an Administrative Officer
 </li>
 <li>
 Preference will be given to candidates with relevant FM Industry.
 </li>
 <li>
 Knowledge of Workplace Health and Safety (WH&amp;S) practices and policies.
 </li>
 <li>
 Experience of safe working practices, risk assessments, method statements, permit-to-work systems, and water treatment management.
 </li>
 </ol>
 
 
</div>

Administrator - Emirati Future Leaders

Liwa University

<div>
 
 
 Liwa University , Abu Dhabi Campus:
 
 
 
 
 
 
 Since 1993, Liwa University has stood as a cornerstone of higher education in the Emirate of Abu Dhabi, nurturing potential and supplying the UAE labour market with skilled professionals. Today, Liwa University is dedicated to empowering all students to excel both academically and personally by providing them with the finest resources, support, and guidance available. To achieve this goal, Liwa University offers targeted programs and services meticulously designed to enhance academic progress and overall well-being. We proudly offer 30 Graduate and Undergraduate programs across our 4 colleges: College of Media and Public Relations, College of Medical and Health Sciences, College of Business, and College of Engineering and Computing. These programs are delivered today across two campuses in Abu Dhabi and Al Ain, ensuring broader access to quality education and a supportive learning environment for students throughout the region.
 
 
 
 
 
 
 POSITIONN&rsquo;S SUMMARY:
 
 
 
 
 
 
 The Administrative Officer will provide administrative and clerical support to ensure the efficient operation of the office. The role involves managing day-to-day administrative tasks, scheduling meetings, organizing files, handling communications, etc.
 
 
 
 
 
 
 DUTIES &amp; RESPONSIBILITIES:
 
 
 
 
 
 <ul>
 <li>
 Manage day-to-day administrative duties, including handling phone calls, emails, and other correspondence.
 </li>
 <li>
 Maintain and organize office records, files, and documents, ensuring they are easily accessible and up to date.
 </li>
 <li>
 Assist in preparing meeting agendas, taking minutes, and distributing relevant documents.
 </li>
 <li>
 Reserve rooms and conference facilities.
 </li>
 <li>
 Order and maintain office stationery and equipment supplies from concerned departments.
 </li>
 <li>
 Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, and managing file systems.
 </li>
 <li>
 Liaise with colleagues and external contacts to book travel and accommodation/ conference preparation.
 </li>
 <li>
 Organize and store paperwork, documents, and computer-based information.
 </li>
 <li>
 Sort and distribute incoming posts and organize and send outgoing posts.
 </li>
 <li>
 Photocopy and print various documents.
 </li>
 <li>
 Arrange both in-house and external events.
 </li>
 <li>
 Ensure that the office activities meet health and safety requirements.
 </li>
 <li>
 Spot and notify any safety hazard to the concerned officer.
 </li>
 <li>
 Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets, and databases.
 </li>
 <li>
 Create and maintain filing systems, keep diaries, arrange meetings/appointments, and organize travel for staff.
 </li>
 <li>
 Protect the College&rsquo;s value by maintaining the confidentiality of information and documents.
 </li>
 <li>
 Manage the flow of information to and from the office, ensuring that all communications are handled promptly and efficiently.
 </li>
 <li>
 Letter writing, dealing with telephone and email inquiries.
 </li>
 <li>
 Maintain professionalism in handling confidential information pertaining to management and operations.
 </li>
 </ul>
 
 
 
 
 
 KNOWLEDGE &amp; SKILLS
 
 
 
 
 
 <ul>
 <li>
 Good organizational skills
 </li>
 <li>
 Good time management.
 </li>
 <li>
 Good communication skills, written and verbal English- Arabic.
 </li>
 <li>
 Discretion.
 </li>
 <li>
 Confidence with IT and computer packages.
 </li>
 <li>
 Accuracy and good attention to detail.
 </li>
 <li>
 An ability to stay calm and tactful under pressure.
 </li>
 <li>
 Self-motivation.
 </li>
 <li>
 A bright and positive attitude.
 </li>
 <li>
 Excellent computer skills, including proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
 </li>
 </ul>
 
 
 
 
 
 EXPERIENCE:
 
 
 <ul>
 <li>
 
 Preferable 2-3 years of experience in an administrative or secretarial role.
 
 </li>
 </ul>
 
 
 
 
 
 ACADEMIC QUALIFICATIONS:
 
 
 <ul>
 <li>
 A bachelor's degree in business administration or management. A certificate in the Secretarial course may be beneficial.
 </li>
 </ul>
 
 
</div>

Administrative Officer -  Emirati Talents

Confidential Careers

<div>
 
 We are a large and diversified group of companies based in the UAE, seeking a professional and detail oriented
 
 Administrative Officer
 
 to support our executive and corporate operations in Abu Dhabi. This role is ideal for a dependable administrator with strong organizational skills, excellent communication abilities, and a solid understanding of
 
 local business practices, regulations, and cultural protocols
 
 .
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Greet and assist visitors in a courteous, professional, and culturally appropriate manner.
 </li>
 <li>
 Manage incoming calls, emails, and inquiries, directing them promptly to the relevant departments or stakeholders.
 </li>
 <li>
 Provide day‑to‑day administrative support to executives and internal teams, including scheduling meetings, managing calendars, and coordinating appointments.
 </li>
 <li>
 Handle incoming and outgoing correspondence, documentation, and record keeping with high accuracy and confidentiality.
 </li>
 <li>
 Maintain a tidy, organized, and welcoming reception and office environment at all times.
 </li>
 <li>
 Coordinate office supplies, facilities requests, and general administrative needs.
 </li>
 <li>
 Support internal processes by ensuring documentation and administrative workflows are followed consistently.
 </li>
 <li>
 Liaise with internal departments and external parties as required to facilitate smooth operations.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Minimum
 
 5 years of experience
 
 in an administrative, office coordination, or front office role, preferably within a corporate or group environment.
 </li>
 <li>
 Bachelor&rsquo;s degree in
 
 Business Administration
 
 or a related field (or equivalent professional experience).
 </li>
 <li>
 Excellent verbal and written communication skills in
 
 English and Arabic
 
 .
 </li>
 <li>
 Strong attention to detail with well-developed organizational and time management skills.
 </li>
 <li>
 Professional appearance, positive attitude, and strong interpersonal skills.
 </li>
 <li>
 Familiarity with
 
 UAE local regulations, business customs, and workplace etiquette
 
 .
 </li>
 <li>
 Ability to handle confidential information with discretion and professionalism.
 </li>
 </ul>
</div>

Administrative Officer

Transguard Workforce Solutions

<div>
 
 
 Transguard Workforce Solutions
 
 is the UAE&rsquo;s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.
 
 
 We are currently recruiting an
 
 Senior Officer - Admin Operations (HR)
 
 for our client based in
 
 Abu Dhabi, UAE.
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 Responsible for providing comprehensive administrative and travel management support across the organization, ensuring efficient operations, accurate documentation, vendor coordination, and compliance with policies and service standards.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 1. Travel Management
 
 
 <ul>
 <li>
 Manage domestic and international travel bookings within approved budgets.
 </li>
 <li>
 Monitor and record travel expenditures and process requests within defined SLAs.
 </li>
 </ul>
 
 
 2. Payroll Management
 
 
 <ul>
 <li>
 Payroll management.
 </li>
 </ul>
 
 
 3.Adminstrion
 
 
 <ul>
 <li>
 Oversee daily administrative activities and coordinate with outsourced service providers.
 </li>
 <li>
 Serve as the key contact for internal teams and external stakeholders requiring admin support.
 </li>
 <li>
 Manage office supplies, vendor services, and facility-related needs.
 </li>
 <li>
 Support annual budget preparation, forecasting, and monitoring Actual vs. Budget for admin expenses.
 </li>
 </ul>
 
 
 4. Document Management
 
 
 <ul>
 <li>
 Maintain updated and secure records related to admin and outsourced operations.
 </li>
 <li>
 Ensure effective filing systems to enable accurate and timely document retrieval.
 </li>
 </ul>
 
 
 5. Reporting &amp; Compliance
 
 
 <ul>
 <li>
 Prepare and submit periodic operational and administrative reports.
 </li>
 <li>
 Ensure adherence to policies and support audits with accurate documentation.
 </li>
 </ul>
 
 
 6. People Management
 
 
 <ul>
 <li>
 Supervise and guide subordinates to ensure efficient task execution.
 </li>
 <li>
 Provide on‑the‑job training and feedback to support employee development.
 </li>
 </ul>
 
 
 7. Other Duties
 
 
 <ul>
 <li>
 Perform any additional tasks assigned by Management as required by business needs.
 </li>
 </ul>
 
 
 
 
 
 Key Working Relationships
 
 
 <ul>
 <li>
 
 Internal:
 
 All employees (admin and travel support).
 </li>
 <li>
 
 External:
 
 Vendors, subcontractors, and travel service providers.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in a relevant field.
 </li>
 <li>
 4-6 years in HR operations and administration.
 </li>
 <li>
 
 UAE Experience
 
 with in the same function is Mandatory
 </li>
 <li>
 
 Experience
 
 in
 
 Business Travel Management, Vendor Management, and Payroll Management
 
 is essential for this position.
 </li>
 <li>
 Full professional proficiency in English
 </li>
 </ul>
 
 
</div>

Senior Officer - Admin Operations (HR)

Explore 263+ Administration officer in Abu Dhabi this May. Find roles across top companies and apply now to boost your career.

263 administration officer jobs In Abu Dhabi

Administration Officer

Fresh Emirati Talent - Junior Admin Officer

Examinations Officer/Data Analyst (May 2026 Start)

Administrator - Emirati Future Leaders

Administrative Officer - Emirati Talents

Administrative Officer

Senior Officer - Admin Operations (HR)