administration officer

Wasael Property Management

<div>
 
 Job Purpose
 
 
 
 To provide pro-active administrative support within the business to all relevant stakeholders to ensure that full administrative needs are met within the business for a smooth daily operation.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Maintain records of attendance, gate pass information access, leave applications, incoming and outgoing transmittals related to the department.
 </li>
 <li>
 Provide general administrative and clerical support to the Operations department employees (e.g. annual leave applications, time sheets, correspondence etc.).
 </li>
 <li>
 Follow up with different departments to ensure the effective processing of business requirements to meet the department and Head of Department needs.
 </li>
 <li>
 Generating monthly, quarterly and annual reporting on all aspects of the operation in additional to any ad hoc reports as required by the Head of Department by using the information entered in the system.
 </li>
 <li>
 Maintain and update all necessary records and database that includes but not limited to services provided, supplier&rsquo;s list etc.
 </li>
 <li>
 Ensure that the office facilities are well always presented and professional.
 </li>
 <li>
 Improves programming and service quality by suggesting new applications, updating procedures as evaluated by Line Manager.
 </li>
 <li>
 Serves as a point of contact for contractors for receiving invoices, service reports, and other submittals from the suppliers, service providers, etc. for Line Manager&rsquo;s approval.
 </li>
 <li>
 Create Purchase Requisitions and submit them to Line Manager for approval, when required.
 </li>
 <li>
 Responsible for raising concerns, issues, delays, complaints to Line Manager for appropriate intervention in relation to business activities.
 </li>
 <li>
 Perform other duties as assigned by the Direct Manager.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree or Diploma with equivalent experience.
 </li>
 <li>
 Experience: Minimum 2 years&rsquo; professional experience in Administration.
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Knowledge in MS Office, Oracle
 </li>
 <li>
 Experience in procurement administration (Purchase Order / Purchase request) an advantage
 
 
 </li>
 </ul>
 
 KPIs
 
 
 
 <ul>
 <li>
 Ensure weekly completion of review and forwarding of all invoice to Finance.
 </li>
 <li>
 Distribute and file relevant documents such as service reports, correspondences within 2 working days after receipt.
 </li>
 <li>
 Organize and monitor the project documentation to ensure that all documents are available in the correct file for reference. This should be reviewed on a weekly / monthly basis.
 </li>
 </ul>
</div>

Administration Officer

Terracotta medical services

Job Description: <ul><li>Process and verify supplier invoices, perform statement reconciliations, and ensure payments are made within agreed timelines (Accounts Payable).</li><li>Generate and issue invoices related to accommodation services (including room rent, laundry, utilities, inventory, etc.) and follow up on outstanding payments (Accounts Receivable).</li><li>Maintain accurate records of company expenditures with proper supporting documents and allocate costs appropriately.</li><li>Administer petty cash, including fund disbursement, monitoring, and regular reconciliation.</li><li>Monitor repair and maintenance activities, coordinate with service providers, and track related expenses.</li><li>Manage employee-related administrative matters such as visa processing, payroll data coordination, documentation, and oversee labor camp operations in line with UAE regulations.</li></ul>Required Skills &amp; Competencies:<ul><li>Effective communication and coordination abilities.</li><li>Strong understanding of cost control and budget monitoring for operational and maintenance expenses.</li><li>Working knowledge of UAE labor regulations, visa procedures, and labor camp management.</li><li>Ability to prioritize tasks, multitask efficiently, and meet deadlines.</li><li>Proficiency in MS Excel and preparation of reports.</li></ul>Mandatory Qualifications:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or a related discipline.</li><li>Prior experience in labor camp administration and workers&rsquo; affairs within the same or similar industry is essential.</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>We are looking for immediate joiners .. With in how many days you can join with us ?</li><li>Salary for the role is Between AED 4000-5000. Please apply if you agree with the offer</li></ul>Experience:<ul><li>Accountant: 1 year (Required)</li><li>labor camp administration : 1 year (Required)</li></ul>Work Location: In person

Junior Accountant (Arabic)

ALEC Holdings

<div>
 
 Join the backbone of our logistics operations. We&rsquo;re seeking a detail-oriented
 
 Logistics Officer
 
 to manage administrative and data functions that keep our site logistics running smoothly and efficiently across major UAE projects.
 
 
 
 
 
 Who We Are
 
 
 
 ALEC Holdings PJSC
 
 , part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region&rsquo;s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.
 
 
 
 
 
 
 ALEC Building
 
 is our flagship business unit, delivering comprehensive construction solutions with a strong emphasis on quality, safety, and sustainability. As part of our logistics team, you will play a critical role in supporting seamless site operations through effective administration and data management.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a
 
 Logistics Officer
 
 , you will be key to maintaining accurate logistics records, coordinating with suppliers, and supporting site teams via digital tools and documentation. If you are organized, tech-savvy, and passionate about operational excellence, this is the role for you.
 
 
 About Your Team
 
 
 Reporting directly to the
 
 Logistics Manager
 
 , you will work closely with site operations, safety, commercial teams, and external suppliers to ensure smooth logistics administration and compliance across all activities.
 
 
 
 
 
 
 Your Role
 
 
 
 As a
 
 Logistics Officer
 
 , you will:
 
 <ul>
 <li>
 Plan and execute setup of logistics files aligned with site requirements
 </li>
 <li>
 Maintain accurate reports and forecasts on plant utilization
 </li>
 <li>
 Update storage area requests and labour histograms for planning and welfare purposes
 </li>
 <li>
 Manage digital records for plant bookings, fuel consumption, hired plant schedules, operator registers, and daily progress reports
 </li>
 <li>
 Submit monthly equipment and inspection registers to the Safety department
 </li>
 <li>
 Compile daily site reports including machinery, manpower, activities, and visitor logs for consultant submissions
 </li>
 <li>
 Raise Purchase Requests (PRs), track LPOs, and verify invoices with supporting documentation
 </li>
 <li>
 Maintain scanned backups of resource requests, timesheets, delivery notes, and breakdown logs for cost transfer and contra charging
 </li>
 <li>
 Coordinate with suppliers on plant breakdowns, servicing, deliveries, and off-hiring
 </li>
 <li>
 Manage online entry/exit pass requests and scheduling
 </li>
 <li>
 Oversee documentation for inspections, inductions, toolbox talks, permits, vendor agreements, and more
 </li>
 <li>
 Liaise with DAEP and airport authorities for landside and airside passes, material entry/exit permits, and driving licenses, tracking expiry dates for passes
 </li>
 </ul>
 
 
 
 
 
 Skills and Competencies
 
 
 
 
 Essential:
 
 
 <ul>
 <li>
 Diploma or equivalent qualification
 </li>
 <li>
 Proven experience in office administration, preferably within construction or logistics
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Proficient in MS Office and digital logistics tools
 </li>
 <li>
 Understanding of LEEDs/Estidama and environmental (ESG) reporting
 </li>
 <li>
 Familiarity with audit processes and basic data analytics
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Excellent time-management and multitasking skills
 </li>
 <li>
 High attention to detail and organizational ability
 </li>
 <li>
 Comfortable with technology and innovative administrative solutions
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 Opportunity to contribute to some of the most iconic and challenging projects in the region
 </li>
 <li>
 A high-performing, collaborative site environment with room to grow
 </li>
 <li>
 Direct involvement in end-to-end construction operations
 </li>
 <li>
 A full-time, on-site role in the UAE, with hands-on exposure to real-world logistics challenges
 </li>
 </ul>
 
 
 
 
 
 Ready to drive construction logistics on world-class projects?
 
 
 
 If you&rsquo;re inspired by this opportunity and meet the requirements, we want to hear from you.
 
 
 Join
 
 ALEC Building
 
 and be a key force behind our on-site success and delivery excellence.
 
 
 
 
 
 
 Apply today and let&rsquo;s build something exceptional.
 
 
</div>

Logistics Officer

<div>
 HR Support Officer
 
 
 
 Job Purpose
 
 
 
 The
 
 HR Support Officer
 
 is an entry-level role aimed at developing UAE Nationals by providing hands-on experience in human resources operations, employee services, and administrative HR functions. The role supports day-to-day HR activities including employee documentation, onboarding coordination, and HR system updates, while building foundational HR knowledge and professional skills for long-term career growth within the Human Resources department.
 
 
 Key Responsibilities
 
 
 Support day-to-day HR operations including employee documentation, HR records management, and administrative support.
 
 
 Assist in coordinating
 
 employee onboarding processes
 
 , including preparing employee files, documentation, and orientation arrangements.
 
 
 Maintain and update
 
 HR databases and employee records
 
 to ensure accuracy and compliance with company policies.
 
 
 Support the preparation and issuance of
 
 HR letters
 
 , employment certificates, and other employee-related documents.
 
 
 Assist in tracking
 
 employee attendance, leave records, and HR documentation
 
 under supervision.
 
 
 Coordinate with internal departments regarding HR requirements, employee requests, and administrative support.
 
 
 Support the
 
 recruitment process
 
 by assisting in scheduling interviews, coordinating candidate communications, and maintaining recruitment records.
 
 
 Assist in preparing
 
 HR reports and documentation
 
 related to workforce data, employee records, and HR activities.
 
 
 Ensure compliance with
 
 company policies, HR procedures, and UAE labor regulations
 
 when handling HR documentation and employee records.
 
 
 Provide administrative and operational support to the
 
 HR Department
 
 as assigned by the Direct Manager.
 
 
 
 Education
 
 
 
 Qualifications &amp; Experience
 
 
 High School Diploma (Diploma/Bachelor&rsquo;s in Human Resources, Business Administration, Management, or related field preferred)
 
 
 
 Experience
 
 
 
 0&ndash;2 years of experience in HR support, administration, customer service, or office coordination; fresh graduates are welcome to apply.
 
 
 
 Nationality
 
 
 
 UAE National only
 
 
 Skills &amp; Competencies
 
 
 Basic understanding of
 
 Human Resources practices and administrative procedures
 
 
 
 Strong
 
 organizational and documentation management skills
 
 
 
 Proficiency in
 
 Microsoft Office (Word, Excel, Outlook)
 
 
 
 Good
 
 written and verbal communication skills
 
 
 
 Attention to detail and ability to maintain
 
 confidential HR information
 
 
 
 Time management and ability to handle multiple tasks
 
 
 Professionalism and high ethical standards
 
 
 Ability to work collaboratively within a
 
 team-oriented environment
 
 
 
 Customer-service mindset when dealing with employees and internal stakeholders
 
 
 KPIs
 
 
 Accuracy and timely maintenance of
 
 employee records and HR documentation
 
 
 
 Effective coordination and support of
 
 onboarding and HR administrative processes
 
 
 
 Timely response to
 
 employee HR requests and documentation needs
 
 
 
 Accuracy of HR reports and administrative records
 
 
 Successful completion of
 
 assigned HR training and development programs
 
 
 
 Compliance with company HR policies and procedures
</div>

HR Support Officer - UAEN Only

PROPERTY SHOP INVESTMENT LLC - HQ

Job Summary:The Government Relations Officer manages all company interactions with government entities and regulatory authorities to ensure full legal compliance. This role oversees the issuance, renewal, and amendment of trade licenses, real estate brokerage licenses, civil defense and security permits, drone and aviation approvals, and tenancy registrations. The position manages company vehicles, employee residencies, health insurance, and maintains accurate documentation across all government systems. Through strong communication with ministries, municipalities, and free zone authorities, the officer ensures compliance with all UAE laws and administrative procedures.Key Responsibilities &amp; Accountabilities:Trade &amp; Business Licenses<ul><li>Handle the issuance, renewal, amendment, and cancellation of the company&rsquo;s trade licenses.</li><li>Obtain and renew real estate brokerage licenses for both the company and employees.</li><li>Ensure full compliance with all requirements set by DMT, ADDED, ADREC, ADGM, RA, Free Zones, etc.</li></ul>Vehicle &amp; Fleet Administration <ul><li>Handle complete administration for company vehicles, including registration, insurance renewal, parking permits, Salik, and advertising permits.</li><li>Handle all traffic fines and penalties, monitor, report, and process payments with the finance department.</li><li>Maintain detailed logs and monthly reports on vehicle renewals, fines, and insurance status.</li></ul>Employee &amp; HR Documentation (ADGM) <ul><li>Handle all employee-related processes within ADGM (visas, renewals, cancellations, employment contracts, access passes).</li><li>Coordinate with HR and management to maintain accurate employee profiles within the ADGM system.</li></ul>Property &amp; Tenancy Management <ul><li>Manage all tenancy contract registrations, renewals, amendments, and cancellations through Dari and ADGM Tawtheeq systems.</li><li>Coordinate with the leasing and property management departments to ensure accurate and up-to-date tenancy records.</li></ul>Health Insurance Management <ul><li>Oversee the end-to-end management of employee health insurance, including policy issuance, renewal, and maintenance.</li><li>Coordinate with providers and HR to ensure comprehensive coverage that complies with UAE regulations.</li></ul>Safety &amp; Security Compliance <ul><li>Process all Civil Defense applications, renewals, and approvals &amp; maintain valid certificates for all locations.</li><li>Handle all applications and renewals for security permits and access approvals (e.g., National Guard).</li></ul>Specialized Operations (Drones) <ul><li>Manage all applications for drone registration, aerial photography, and flight permits with GCAA, MOD, etc.</li><li>Secure and maintain all necessary pre-operational security clearances and approvals.</li><li>Maintain detailed records of all drones, flight approvals, renewals, and related correspondence.</li></ul>Government Relations &amp; Master Tracking <ul><li>Maintain active communication with all government entities (MOHRE, ADGM, DMT, RTA, TAMM, Civil Defense).</li><li>Systematically track expiry dates of all official documents to ensure timely renewals.</li><li>Regularly update HR and management with new governmental laws, procedures, or system changes.</li><li>Update government systems and internal trackers daily with accurate information and progress status.</li><li>Provide regular updates and reports to supervisors on application statuses and overall progress.</li></ul>Education and Skills<ul><li>Bachelor&rsquo;s degree in public relations, Communications, or related field</li><li>Excellent knowledge of UAE government online portals and processes</li><li>Strong attention to detail and organizational skills</li><li>Ability to maintain accurate electronic records and databases.</li></ul>Work Experience<ul><li>Minimum 1-3 years of experience in government relations or corporate communications</li><li>Proven experience with online government submission systems</li><li>Good understanding of labor and immigration regulations</li><li>Proficient in digital documentation and tracking systems.</li><li>Strong follow-up and time management abilities</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Can you join immediately?</li><li>Are you fluent in Arabic and English?</li><li>Share resume with professional photo on it</li></ul>Experience:<ul><li>Government Relations Officer : 2 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Work Location: In person

Government Relations Officer

Alkojak General Contracting

Real Estate &amp; Property Management Company &ndash; Abu DhabiWe are seeking a proactive, well-organized, and detail-oriented Secretary / Administrative Officer to join our real estate and property management team in Abu Dhabi. The ideal candidate should have hands-on experience in leasing administration, tenancy documentation, and managing real estate platforms.Key Responsibilities<ul><li>Draft, review, and process tenancy contracts, renewals, amendments, and terminations</li><li>Handle Tawtheeq registrations, updates, and renewals in accordance with Abu Dhabi regulations</li><li>Manage and update property listings on DARI, Property Finder, Dubizzle, and other real estate portals</li><li>Coordinate email and written correspondence with tenants, landlords, brokers, and relevant authorities</li><li>Maintain accurate and organized records of leases, contracts, client documentation, and payments</li><li>Provide administrative support to the leasing and property management teams</li><li>Schedule property viewings, meetings, and follow-ups with clients</li><li>Assist with tenant move-in and move-out procedures</li><li>Coordinate with ADDC for utility registrations, transfers, and disconnections</li><li>Prepare official letters, notices, NOCs, and internal reports</li><li>Monitor lease expiry dates and follow up on renewals and outstanding payments</li><li>Ensure compliance with company policies and Abu Dhabi real estate regulations</li></ul>Requirements<ul><li>Proven experience as a Secretary or Administrative Officer in a real estate or leasing company in Abu Dhabi</li><li>Good understanding of tenancy contracts and leasing procedures</li><li>Practical experience using DARI, Property Finder, Dubizzle, or similar property platforms</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong written and verbal communication skills</li><li>Excellent organizational skills with the ability to multitask</li><li>Ability to work independently and handle tasks under pressure</li></ul>What We Offer<ul><li>Professional and supportive working environment</li><li>Long-term career growth opportunities</li></ul>Location: Abu Dhabi Job Type: Full-timeJob Type: Full-timeApplication Question(s):<ul><li>Are you currently located in Abu dhabi?</li><li>What is your expected salary?</li><li>What is your age?</li></ul>

Administrative Assistant / Secretary - Female Candidates Only

AAR Enterprises

We are looking for a motivated and creative Fresher Marketing Officer to join our team in the Food &amp; Beverage industry. This is a great opportunity for candidates who want to start their career in marketing and gain experience in restaurant branding, promotions, and digital marketing.Key Responsibilities:<ul><li>Assist in planning and executing marketing campaigns and promotions.</li><li>Manage and update social media platforms.</li><li>Support the marketing team with content creation and promotional activities.</li><li>Coordinate with operations team to promote menu items and offers.</li><li>Monitor market trends and competitor activities.</li><li>Help organize events and marketing activities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Marketing, Business Administration, or related field.</li><li>Freshers are encouraged to apply.</li><li>Basic knowledge of social media platforms and digital marketing.</li><li>Good communication and creativity.</li><li>Willingness to learn and work in a fast-paced environment.</li></ul>Job Types: Full-time, FresherPay: AED6,000.00 - AED8,000.00 per monthWork Location: In person

Marketing Officer - UAE NATIONALITY ONLY

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