administration officer

Worley

<div>
 
 Building on our past. Ready for the future
 
 
 
 Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
 
 
 
 Job Purpose &amp; Scope
 
 
 
 <ul>
 <li>
 Ensuring HSSEQ goals, objectives and targets are met through personal leadership and involvement.
 </li>
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 Safe delivery and handover of the Project to the Owner, sustainably, safely, on time, within budget, ensuring that a quality product is produced that represents &lsquo;best value&rsquo; for the Owner and their Stakeholders.
 </li>
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 To provide Cost and Estimating management, leadership and support for all Project activities.
 </li>
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 Oversee Budget, Cost, Estimating, Progress Measurement and Forecasting activities of the EPC Contractor and ensure these are aligned to the overall Project objectives.
 </li>
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 Support the Project Controls Manager and provide functional support to the Project PMC and Owner&rsquo;s teams.
 
 
 </li>
 </ul>
 
 Principal Accountabilities
 
 
 
 <ul>
 <li>
 Support office administration and facilities management
 </li>
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 Provide Personnel Administration &amp; Mobilization Support
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 Arrange air tickets, hotel bookings, site accommodation, and transportation.
 </li>
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 Coordinate staff movements between HQ, site, and home country.
 </li>
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 Manage vehicle allocation, driver coordination, and transport schedules.
 </li>
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 Support emergency travel and mobilization requirements.
 </li>
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 Control logistics costs in line with approved budgets
 </li>
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 Maintain administrative records, correspondence logs, and filing systems.
 </li>
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 Support document controllers with transmittals, courier handling, and archiving.
 </li>
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 Manage incoming/outgoing letters, packages, and official communications.
 </li>
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 Ensure proper confidentiality and controlled access to sensitive documents.
 </li>
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 Maintain attendance, timesheets, and leave records for PMC personnel.
 </li>
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 Coordinate with project controls / HR for timesheet validation and payroll inputs.
 </li>
 <li>
 Track annual leave balances and support leave utilization planning.
 </li>
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 Issue reminders on contract end dates and leave encashment policies.
 </li>
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 Manage admin-related vendors (transport, catering, cleaning, accommodation).
 </li>
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 Support procurement with quotations, LPO follow-ups, and service contracts.
 </li>
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 Monitor vendor performance and service-level compliance
 </li>
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 Process invoices related to admin services for finance verification.
 </li>
 <li>
 Support cost tracking for admin and logistics budgets.
 </li>
 <li>
 Verify invoices, receipts, and supporting documents before finance submission.
 </li>
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 Maintain petty cash records (if applicable).
 </li>
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 Act as focal point for administrative coordination with Client and contractors.
 </li>
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 Support Client audits, meetings, and visits (logistics and arrangements).
 </li>
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 Ensure alignment with Client administrative procedures and site rules.
 </li>
 <li>
 Ensure compliance with Company, Client, and regulatory requirements.
 </li>
 <li>
 Support internal and external audits (HR, HSE, ISO, Client audits).
 </li>
 <li>
 Maintain updated administrative procedures and trackers.
 </li>
 <li>
 Provide regular admin status reports to PMC management.
 
 
 </li>
 </ul>
 
 Qualifications And Experience
 
 
 
 <ul>
 <li>
 A bachelor' s degree in any discipline or equivalent from an accredited university and have relevant experience as Administrator or similar role in the Oil &amp; Gas or Petrochemical Projects.
 
 
 </li>
 </ul>
 
 Moving forward together
 
 
 
 We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
 
 
 We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
 
 
 And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
 
 
 Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.
</div>

Administration Officer

Aldar Education

<div>
 
 Job Description
 
 
 
 Muna British Academy is in the heart of the city of Abu Dhabi and was recently rated &lsquo;Outstanding&rsquo; by ADEK - Abu Dhabi Department of Education and Knowledge (ADEK) Serving over 900 students from Nursery &ndash; Year 7 we follow the National Curriculum of England. The school a vibrant community.
 
 
 This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group.
 
 
 The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.
 
 
 Successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Attend all administration team meetings
 </li>
 <li>
 Typing and branding of official documents
 </li>
 <li>
 Receiving, directing and responding to emails
 </li>
 <li>
 Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder&rsquo;s responsibility
 </li>
 <li>
 Link to Aldar HQ for all issues/tasks
 </li>
 <li>
 Design new documents, where necessary, to improve effectiveness
 </li>
 <li>
 Attend any training deemed necessary in relation to the role of Admin.
 </li>
 <li>
 Support new staff &ndash; arrival, induction, accommodation and any other requirements
 </li>
 <li>
 Maintaining up to date records for all staff
 </li>
 <li>
 Assist with the preparation of all documents
 </li>
 <li>
 ADEK Trips and Activities Approvals
 </li>
 <li>
 Mail merge letters to provide a more personalised service
 </li>
 <li>
 Responsible for all communications
 </li>
 <li>
 Ensure all registers are up to date
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor Degree in Business Administration or equivalent.
 </li>
 <li>
 School Experience is preferred.
 </li>
 <li>
 The successful candidate will require use of Microsoft Office, enthusiasm, initiative, flexibility, good interpersonal skills, motivation, resilience, patience, ability to work flexibly as a member of a team and ability to hit the ground running!
 </li>
 <li>
 Applicants must be confident Good literacy skills and an excellent command of English (An ability to speak Arabic would be an advantage).
 
 
 
 </li>
 </ul>
 This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.
 
 
 Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.
</div>

Admin Assistant - Muna British Academy (Academic Year 2026-2027)

Aldar Academies

<div>Muna British Academy is in the heart of the city of Abu Dhabi and was recently rated &lsquo;Outstanding&rsquo; by ADEK - Abu Dhabi Department of Education and Knowledge (ADEK) Serving over 900 students from Nursery &ndash; Year 7 we follow the National Curriculum of England. The school a vibrant community.
This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group.
The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.
Successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.</div>
 <div><ul><li>Bachelor Degree in Business Administration or equivalent.
</li><li>School Experience is preferred.
</li><li>The successful candidate will require use of Microsoft Office, enthusiasm, initiative, flexibility, good interpersonal skills, motivation, resilience, patience, ability to work flexibly as a member of a team and ability to hit the ground running!
</li><li>Applicants must be confident Good literacy skills and an excellent command of English (An ability to speak Arabic would be an advantage).
</li></ul>This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.
Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.</div>
 <div><div><ul><li>Attend all administration team meetings
</li><li>Typing and branding of official documents
</li><li>Receiving, directing and responding to emails
</li><li>Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder&rsquo;s responsibility
</li><li>Link to Aldar HQ for all issues/tasks
</li><li>Design new documents, where necessary, to improve effectiveness
</li><li>Attend any training deemed necessary in relation to the role of Admin.
</li><li>Support new staff &ndash; arrival, induction, accommodation and any other requirements
</li><li>Maintaining up to date records for all staff
</li><li>Assist with the preparation of all documents
</li><li>ADEK Trips and Activities Approvals
</li><li>Mail merge letters to provide a more personalised service
</li><li>Responsible for all communications
</li><li>Ensure all registers are up to date</li></ul></div></div>

Reportage Properties LLC

<div>
 
 We are seeking a motivated, organized, and detail-oriented
 
 Emirati Junior Administrative Officer
 
 to join our team. The role is designed to provide hands-on experience in both
 
 office administration
 
 and
 
 HR support functions
 
 . This is an ideal opportunity for fresh graduates or early-career nationals looking to build a career in business operations, human resources, or corporate services.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Office Administration &amp; Coordination
 
 
 <ul>
 <li>
 Receive, log, and store incoming and outgoing documents (contracts, reports, letters, invoices, etc.)
 </li>
 <li>
 Maintain a digital and physical filing system for company documents, invoices, and contracts.
 </li>
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 Label and index documents clearly for easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 Documentation &amp; Reporting
 
 
 <ul>
 <li>
 Ensure all documentation complies with company confidentiality and data protection standards.
 </li>
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 Scan, photocopy, and archive important documents following company policies save them in electronic folders.
 </li>
 <li>
 Maintain confidentiality of sensitive documents at all times.
 </li>
 <li>
 Assist in archiving old or closed project documents.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 
 A minimum of a diploma or a bachelor's degree is required.
 
 </li>
 <li>
 Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
 </li>
 <li>
 Bilingual proficiency is required.
 </li>
 <li>
 Strong attention to detail.
 </li>
 <li>
 Effective time management skills with the ability to prioritize tasks appropriately.
 </li>
 <li>
 Maintains a professional and courteous demeanor.
 </li>
 <li>
 Demonstrates a willingness to learn and takes proactive initiative.
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 <ul>
 <li>
 Competitive salary.
 </li>
 <li>
 A dynamic and professional work environment.
 </li>
 <li>
 Career growth opportunities in a leading real estate firm.
 </li>
 </ul>
 
 
 
 
 If you have the required experience and skills, and you're ready to take on a challenging yet rewarding role, we&rsquo;d love to hear from you!
 
 
 
 
 
 
 How to Apply:
 
 
 
 Send your resume to Talent@reportageuae.com "
 
 Emirati Junior Admin Officer &ndash; Real Estate
 
 ."
 
 
 
</div>

Fresh Emirati Talent -  Junior Admin Officer

Liwa University

<div>
 
 
 Liwa University , Abu Dhabi Campus:
 
 
 
 
 
 
 Since 1993, Liwa University has stood as a cornerstone of higher education in the Emirate of Abu Dhabi, nurturing potential and supplying the UAE labour market with skilled professionals. Today, Liwa University is dedicated to empowering all students to excel both academically and personally by providing them with the finest resources, support, and guidance available. To achieve this goal, Liwa University offers targeted programs and services meticulously designed to enhance academic progress and overall well-being. We proudly offer 30 Graduate and Undergraduate programs across our 4 colleges: College of Media and Public Relations, College of Medical and Health Sciences, College of Business, and College of Engineering and Computing. These programs are delivered today across two campuses in Abu Dhabi and Al Ain, ensuring broader access to quality education and a supportive learning environment for students throughout the region.
 
 
 
 
 
 
 POSITIONN&rsquo;S SUMMARY:
 
 
 
 
 
 
 The Administrative Officer will provide administrative and clerical support to ensure the efficient operation of the office. The role involves managing day-to-day administrative tasks, scheduling meetings, organizing files, handling communications, etc.
 
 
 
 
 
 
 DUTIES &amp; RESPONSIBILITIES:
 
 
 
 
 
 <ul>
 <li>
 Manage day-to-day administrative duties, including handling phone calls, emails, and other correspondence.
 </li>
 <li>
 Maintain and organize office records, files, and documents, ensuring they are easily accessible and up to date.
 </li>
 <li>
 Assist in preparing meeting agendas, taking minutes, and distributing relevant documents.
 </li>
 <li>
 Reserve rooms and conference facilities.
 </li>
 <li>
 Order and maintain office stationery and equipment supplies from concerned departments.
 </li>
 <li>
 Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, and managing file systems.
 </li>
 <li>
 Liaise with colleagues and external contacts to book travel and accommodation/ conference preparation.
 </li>
 <li>
 Organize and store paperwork, documents, and computer-based information.
 </li>
 <li>
 Sort and distribute incoming posts and organize and send outgoing posts.
 </li>
 <li>
 Photocopy and print various documents.
 </li>
 <li>
 Arrange both in-house and external events.
 </li>
 <li>
 Ensure that the office activities meet health and safety requirements.
 </li>
 <li>
 Spot and notify any safety hazard to the concerned officer.
 </li>
 <li>
 Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets, and databases.
 </li>
 <li>
 Create and maintain filing systems, keep diaries, arrange meetings/appointments, and organize travel for staff.
 </li>
 <li>
 Protect the College&rsquo;s value by maintaining the confidentiality of information and documents.
 </li>
 <li>
 Manage the flow of information to and from the office, ensuring that all communications are handled promptly and efficiently.
 </li>
 <li>
 Letter writing, dealing with telephone and email inquiries.
 </li>
 <li>
 Maintain professionalism in handling confidential information pertaining to management and operations.
 </li>
 </ul>
 
 
 
 
 
 KNOWLEDGE &amp; SKILLS
 
 
 
 
 
 <ul>
 <li>
 Good organizational skills
 </li>
 <li>
 Good time management.
 </li>
 <li>
 Good communication skills, written and verbal English- Arabic.
 </li>
 <li>
 Discretion.
 </li>
 <li>
 Confidence with IT and computer packages.
 </li>
 <li>
 Accuracy and good attention to detail.
 </li>
 <li>
 An ability to stay calm and tactful under pressure.
 </li>
 <li>
 Self-motivation.
 </li>
 <li>
 A bright and positive attitude.
 </li>
 <li>
 Excellent computer skills, including proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
 </li>
 </ul>
 
 
 
 
 
 EXPERIENCE:
 
 
 <ul>
 <li>
 
 Preferable 2-3 years of experience in an administrative or secretarial role.
 
 </li>
 </ul>
 
 
 
 
 
 ACADEMIC QUALIFICATIONS:
 
 
 <ul>
 <li>
 A bachelor's degree in business administration or management. A certificate in the Secretarial course may be beneficial.
 </li>
 </ul>
 
 
</div>

Administrative Officer -  Emirati Talents

Al Eshoush

Bin Fadel Holding &ndash; Abu Dhabi, UAEBin Fadel Holding is seeking a proactive, detail-oriented, and experienced HR Officer to support and enhance our Human Resources operations. The ideal candidate will play a key role in managing HR functions, ensuring compliance, and contributing to a positive workplace culture.Key Responsibilities:<ul><li>Manage the full recruitment cycle including job posting, screening, interviewing, and onboarding</li><li>Prepare and maintain employee records, contracts, and HR documentation in compliance with company standards</li><li>Ensure adherence to UAE Labor Law and internal HR policies</li><li>Handle employee relations matters, including grievances, disciplinary actions, and conflict resolution</li><li>Coordinate payroll inputs, attendance, leave management, and end-of-service benefits</li><li>Support performance management processes, including appraisals and employee development plans</li><li>Assist in implementing HR strategies, policies, and procedures</li><li>Coordinate training and development initiatives</li><li>Monitor and update HR systems and databases for accuracy and confidentiality</li><li>Support administrative HR tasks and audits when required</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s Degree in Human Resources, Business Administration, or a related field</li><li>Minimum of 3 years and above proven experience in a similar HR role</li><li>Strong knowledge and practical experience with UAE Labor Law</li><li>Excellent communication, interpersonal, and problem-solving skills</li><li>Strong organizational skills with the ability to multitask and meet deadlines</li><li>High level of integrity and ability to handle confidential information</li><li>Proficiency in MS Office (Word, Excel, Outlook) and HR software systems</li><li>Experience in construction or contracting industry is an advantage</li></ul>What We Offer:<ul><li>Competitive salary package (to be discussed)</li><li>Professional and supportive work environment</li><li>Opportunities for career growth and development</li></ul>Location: Abu Dhabi, UAEApplication Details: Interested candidates are invited to submit their updated CV to:careersbinfadel@gmail.comWork Location: In person

HR Officer

FIRE STONE FIRE & SAFETY

Job Summary: We are seeking a qualified Public Relations Officer (PRO) to handle Civil Defense documentation, authority approvals, inspection scheduling, and AMC contract coordination. The role requires knowledge of UAE government procedures, Civil Defense systems, and authority portals to ensure timely approvals, inspections, and compliance for maintenance contracts and projects.Key Responsibilities:Civil Defense Documentation &amp; Approvals<ul><li>Prepare, submit, and follow up on Civil Defense documentation and approvals.</li><li>Manage applications through Civil Defense portals (e.g., UAE PASS) and authority systems.</li><li>Ensure all documentation complies with Civil Defense regulations and standards.</li><li>Coordinate submission of inspection requests and compliance documents.</li></ul>Authority Coordination<ul><li>Liaise with Civil Defense and other UAE authorities regarding project approvals and inspections.</li><li>Schedule and coordinate authority inspections for Fire &amp; Life Safety systems.</li><li>Handle communication with authorities to resolve documentation or compliance issues.</li></ul>Inspection Applications<ul><li>Apply for Civil Defense inspections for FLS systems such as:</li><li>Fire alarm systems</li><li>Firefighting systems</li><li>Emergency lighting</li><li>Fire suppression systems</li><li>Coordinate with internal engineering teams to ensure inspection readiness.</li></ul>AMC Contract Documentation<ul><li>Manage documentation related to Annual Maintenance Contracts (AMC), inspection reports, and certificates.</li><li>Ensure Civil Defense compliance certificates and renewals are processed for AMC clients.</li><li>Track contract validity and coordinate necessary submissions for renewals.</li></ul>Administrative Support<ul><li>Assist project and maintenance teams with authority documentation requirements.</li><li>Prepare official letters in Arabic and English for authority submissions.</li><li>Provide regular updates to management on approval and inspection status.</li></ul>Qualifications:<ul><li>Any degree in Public Relations, Administration, or related field.</li><li>Fluent in Arabic and English (spoken and written).</li><li>Minimum 0&ndash;1 years&rsquo; experience in UAE handling government or authority coordination.</li><li>Valid UAE driving license is mandatory.</li><li>Immediate joining preferred.</li></ul>Preferred Skills &amp; Competencies:<ul><li>Excellent communication and coordination skills</li><li>Ability to manage authority documentation and approvals efficiently</li><li>Strong organizational and record-keeping skills</li><li>Ability to work under deadlines for inspections and permit approvals</li></ul>Job Types: Full-time, Permanent, ContractWork Location: In person

Public Relations Officer (PRO) – Civil Defense & Authority Coordination

Explore 99+ Administration officer in Abu Dhabi this April. Find roles across top companies and apply now to boost your career.

99 administration officer jobs In Abu Dhabi

Administration Officer

Admin Assistant - Muna British Academy (Academic Year 2026-2027)

Admin Assistant - Muna British Academy (Academic Year 2026-2027)

Fresh Emirati Talent - Junior Admin Officer

Administrative Officer - Emirati Talents

HR Officer

Public Relations Officer (PRO) – Civil Defense & Authority Coordination