administration officer

MAT Facility Management And Sevices

Title: Senior HR &amp; Admin Officer &ndash; QatarDescription: We are looking for an experienced Senior HR &amp; Admin Officer to set up and manage HR and Administration functions in Qatar. The candidate will develop HR policies, manage recruitment, employee relations, HR operations, and office administration, ensuring compliance with Qatar Labour Law. Candidate must be currently in Qatar and available for immediate mobilization.Requirements: ✔ 8&ndash;10 years HR &amp; Admin experience (Qatar/GCC preferred) ✔ Bachelor&rsquo;s in HR, Business Admin, or related field (HR certification advantage) ✔ Strong knowledge of Qatar Labour Law &amp; HR compliance ✔ Experience in HR policies, procedures, and systems setup ✔ Proficient in MS Office; HR systems/ERP experience is a plus ✔ Excellent organizational, multitasking, and communication skills ✔ Languages: English mandatory, Arabic advantage ✔ Qatar Driving License advantageEmail: matrecruit2023@gmail.com WhatsApp: +974 7771 2353Job Type: Full-timePay: QAR5,000.00 - QAR8,000.00 per month

Senior HR & Admin Officer

Confidential Careers

<div>
 
 Job-Specific Responsibilities Schedule Administration
 
 
 &squf;Coordinate and schedule meetings organized by the Chief Officer, ensuring effective prioritization and consideration for the availability of all participants and proactively addressing arising scheduling conflicts.
 
 
 &squf;Prepare accurate and comprehensive minutes of meetings, documenting discussions, decisions, and action items for distribution to relevant parties. Communication Administration
 
 
 &squf;Manage incoming and outgoing communication (incl. correspondence), ensuring timely responses, appropriate prioritization.
 
 
 &squf;Draft various communications, including emails, memos, and letters, maintaining professional tone and accuracy.
 
 
 &squf;Administrate confidential communications and correspondence with discretion and confidentiality, ensuring sensitive information is handled securely and appropriately. Administration of Reporting to the Chief Officer
 
 
 &squf;Coordinate the submission of monthly and ad-hoc reports within the Group to ensure prompt and exhaustive submission in alignment with company and departmental standards.
 
 
 
 
 
 Document Administration
 
 
 &squf;Maintain an organized and efficient filing system for the documentation prepared, received or forwarded by the Chief Officer.
 
 
 Act as the
 
 primary administrative head
 
 of the department, ensuring smooth day-to-day operations
 
 
 Oversee preparation and review of
 
 official reports, policy documents, and government correspondence
 
 
 
 Coordinate between
 
 various departments, ministries, and external agencies
 
 
 
 Ensure
 
 timely implementation of decisions, policies, and directives
 
 
 
 Monitor compliance with
 
 financial regulations, taxation laws, and governance standards
 
 
 
 Facilitate
 
 meetings, briefings, and high-level communications
 
 
 
 Maintain proper
 
 documentation, records, and confidential files
 
 
 
 Supervise administrative staff and ensure efficient workflow within the department
 
 
 &squf;Ensure that all administrative and support activities comply with company policies, industry standards, and regulatory requirements.
 
 
 KEY RESULT AREAS
 
 
 &squf;Optimized Chief Officer calendar with potential scheduling conflicts proactively resolved.
 
 
 &squf;Accurate and succinct minutes of meeting for the key meetings attended by the Chief Officer.
 
 
 &squf;Timely communication and correspondence administration.
 
 
 &squf;Strict confidentiality of Chief Officer&rsquo;s correspondence and other communications, ensuring the integrity of information flow.
 
 
 &squf;Timely reporting within the Group.
 
 
 &squf;Efficient filing of all incoming and outgoing documentation.
 
 
 &squf;Satisfaction regarding working relationships between the Chief Officer, internal stakeholders and third parties.
 
 
 
 
 
 JOB REQUIREMENTS
 
 
 Minimum Qualifications:
 
 
 &squf;Diploma in Administration, Financial, Secretarial &amp; Personal Assistance or equivalent.
 
 
 Minimum Experience:
 
 
 &squf;Minimum of 5 years of experience in Financial and administrative support.
 
</div>

Chief' Secretary

The Clean Team

Job Title: HR OfficerLocation: Doha, Qatar Job Type: Full-timeJob Summary: We are seeking a motivated and detail-oriented HR Officer to support our Human Resources department with daily administrative and HR functions. The ideal candidate will assist in recruitment, employee documentation, onboarding, and HR operations while ensuring compliance with company policies and local labor regulations.Key Responsibilities:<ul><li>Assist in the recruitment process, including job postings, screening resumes, and scheduling interviews</li><li>Support employee onboarding and orientation processes</li><li>Maintain and update employee records and HR databases</li><li>Assist with preparation of employment contracts, HR letters, and documentation</li><li>Monitor employee attendance, leave records, and HR reports</li><li>Support payroll preparation by providing relevant employee data</li><li>Ensure compliance with company policies and HR procedures</li><li>Assist in employee engagement activities and internal communications</li><li>Provide general administrative support to the HR department</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field</li><li>0&ndash;2 years of HR experience (fresh graduates with internships are welcome)</li><li>Basic understanding of HR practices and labor regulations</li><li>Strong organizational and communication skills</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Ability to handle confidential information with professionalism</li><li>Good attention to detail and ability to multitask</li></ul>Preferred Qualifications:<ul><li>Previous internship or entry-level HR experience</li><li>Experience with HR software or HRIS systems</li><li>Strong interpersonal and problem-solving skills</li></ul>Job Types: Full-time, Permanent, Contract

Human Resources Officer

Riyadh Doha Farm

Key Responsibilities<ul><li>Supplier &amp; Vendor Management: Identify, evaluate, and maintain relationships with suppliers, negotiating pricing, terms, and quality standards.</li><li>Procurement &amp; Purchasing: Process purchase orders (POs), track deliveries, and ensure timely, cost-effective acquisition of materials.</li><li>Inventory Control: Monitor stock levels to prevent shortages or overstocking, aligning with production or project schedules.</li><li>Cost Analysis: Analyze spending patterns, market trends, and quotes to identify cost-saving opportunities.</li><li>Documentation &amp; Compliance: Maintain accurate records, contracts, and invoices, ensuring compliance with company policies and legal regulations.</li></ul>Required Skills and Qualifications<ul><li>Experience: Proven experience as a Purchasing Officer, Assistant, or similar role.</li><li>Education: Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, Logistics, or a related field.</li><li>Skills: Strong negotiation, analytical, and communication skills.</li><li>Technical Skills: Proficiency in procurement software, ERP systems, and MS Office (especially Excel).</li><li>Attributes: Detail-oriented, organized, and capable of working under pressure.</li></ul>Job Type: Full-timePay: QAR2,500.00 - QAR4,000.00 per month

Purchase Officer

Holding Group

The HR Officer supports day‑to‑day human resources operations and helps ensure the organization&rsquo;s policies and procedures are applied consistently.Key Responsibilities<ul><li>Assist with recruitment activities, including posting jobs, screening candidates, and coordinating interviews.</li><li>Prepare employment contracts, onboarding documents, and orientation schedules.</li><li>Maintain and update employee records and HR databases.</li><li>Support payroll preparation by providing relevant data such as attendance and leave.</li><li>Administer employee benefits and respond to related inquiries.</li><li>Handle employee relations matters, escalating complex issues when needed.</li><li>Monitor compliance with labor laws and internal HR policies.</li><li>Coordinate training sessions and performance review processes.</li><li>Prepare HR reports for management.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Experience in HR or administrative roles is an advantage.</li><li>Good knowledge of labor laws and HR best practices.</li><li>Strong communication, organization, and problem‑solving skills.</li><li>Proficiency in MS Office and HR information systems.</li></ul>Job Type: Full-time

HR Generalist

Specialties Qatar

We are seeking a detail-oriented Commercial &amp; Contracts Officer (Civil Engineer) to join our fit-out team immediately. The candidate should have 4&ndash;6 years of experience in contracts, variations, and commercial support within the construction sector.Responsibilities:<ul><li>Review project contracts, subcontracts, and technical agreements</li><li>Administer contractual obligations in line with project specifications and scope</li><li>Prepare and follow up on contractual correspondences related to scope, delays, and variations</li><li>Monitor change orders, additional works, and variation submissions</li><li>Assist in preparation of notices related to delays, claims, and contractual risks</li><li>Coordinate with project managers, technical engineers, and QS team on contract matters</li><li>Maintain contract logs, correspondence records, and document registers</li><li>Liaise with clients, consultants, and subcontractors for contractual clarifications</li><li>Track contractual milestones, deliverables, and scope compliance</li><li>Support commercial team in protecting contractual rights and warranty conditions</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Civil Engineering</li><li>4&ndash;6 years of experience in contract administration within fit-out or construction projects</li><li>Familiarity with standard construction contract forms is preferred</li><li>Strong understanding of drawings, BOQs, and project documentation</li><li>Proficient in MS Office</li><li>Good communication and time-management skills</li><li>Ability to work independently and meet deadlines</li><li>Available to join immediately</li></ul>Job Type: Full-timeWork Location: In person

Commercial & Contract Officer (Civil Engineer)

Target Trading & Contracting W.L.L

Job SummaryThe Payroll Officer is responsible for managing the end-to-end payroll process for employees, ensuring accurate and timely salary payments in compliance with company policies, labor regulations, and financial controls. The role includes payroll preparation, overtime calculation, deductions, employee benefits administration, and coordination with HR and Finance departments.Key ResponsibilitiesPayroll Processing<ul><li>Prepare and process monthly payroll for employees, ensuring accuracy in salary, allowances, overtime, and deductions.</li><li>Verify attendance records, overtime sheets, and leave balances prior to payroll processing.</li></ul>Payroll Data Management<ul><li>Maintain accurate payroll records including salary structures, allowances, deductions, and benefits.</li><li>Update employee payroll data such as promotions, increments, bonuses, and adjustments.</li></ul>Attendance &amp; Overtime Verification<ul><li>Coordinate with HR and departments to verify attendance reports, overtime approvals, and shift records.</li><li>Ensure proper calculation of overtime in accordance with company policy.</li></ul>Statutory Compliance<ul><li>Ensure payroll compliance with labor regulations and statutory requirements.</li><li>Prepare payroll-related reports required for internal and external audits.</li></ul>Salary Disbursement<ul><li>Prepare bank transfer files, salary sheets, and payment reports.</li><li>Coordinate with Finance for timely salary disbursement.</li></ul>Payroll Reconciliation<ul><li>Reconcile payroll accounts and ensure accurate recording in the accounting system.</li><li>Investigate and resolve payroll discrepancies.</li></ul>Employee Support<ul><li>Respond to employee inquiries related to salary, deductions, and payroll calculations.</li><li>Provide payslips and payroll-related documentation.</li></ul>Reporting<ul><li>Generate payroll reports such as salary summaries, overtime reports, and payroll cost analysis for management.</li></ul>Record Keeping<ul><li>Maintain proper documentation of payroll files, approvals, and related records for audit and compliance purposes.</li></ul>Key RequirementsEducation<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field.</li></ul>Experience<ul><li>Minimum 5 years of experience in payroll administration, preferably within a trading, contracting, or construction company environment.</li></ul>Technical Skills<ul><li>Strong knowledge of payroll systems and ERP software.</li><li>Advanced proficiency in Microsoft Excel (formulas, data validation, payroll calculations).</li><li>Familiarity with attendance management systems.</li></ul>Knowledge<ul><li>Good understanding of payroll processes including overtime, allowances, deductions, and end-of-service calculations.</li><li>Knowledge of labor laws and payroll compliance requirements.</li></ul>Competencies<ul><li>High attention to detail and accuracy.</li><li>Strong analytical and problem-solving skills.</li><li>Confidentiality and integrity when handling payroll information.</li><li>Good communication and coordination skills.</li></ul>Preferred Qualifications<ul><li>Experience managing payroll for large workforce environments.</li><li>Experience handling payroll for blue-collar and white-collar employees.</li><li>Experience with ERP systems used in trading or contracting companies.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>How soon you can join?</li><li>How much is your salary expectation?</li></ul>Work Location: In person

Payroll Officer

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