operations manager

safety officer

administrative assistant

office assistant

procurement officer

administration officer

Rentokil Initial

<div>
 
 About The Role
 
 
 
 We are seeking a proactive and detail-oriented
 
 Admin Officer
 
 to join our team in Dubai. This role acts as the first point of contact at our front desk while supporting administration, document control, logistics coordination, certificate issuance, marketing materials, and UAE government document monitoring.
 
 
 If you are highly organized, good at multitasking, and enjoy coordinating between teams, this role is for you!
 
 
 
 Key Responsibilities
 
 
 
 
 Front Desk &amp; Communication
 
 
 
 <ul>
 <li>
 Manage incoming calls
 </li>
 <li>
 Assist candidates during recruitment days/interviews
 </li>
 <li>
 Coordinate facility maintenance requests
 
 
 </li>
 </ul>
 
 Administration &amp; Documentation
 
 
 
 <ul>
 <li>
 Prepare official company letters
 </li>
 <li>
 Track and renew Trade Licenses, Establishment Cards &amp; Permits
 
 
 </li>
 </ul>
 
 Office Supplies &amp; Coordination
 
 
 
 <ul>
 <li>
 Arrange tissue, stationery, and pantry supplies
 </li>
 <li>
 Coordinate marketing materials and printing with suppliers
 </li>
 <li>
 Maintain proper inventory display for marketing shelves
 
 
 </li>
 </ul>
 
 Logistics &amp; Shipping
 
 
 
 <ul>
 <li>
 Manage local &amp; international shipment bookings
 
 
 </li>
 </ul>
 
 Marketing &amp; Review Support
 
 
 
 <ul>
 <li>
 Assist in Google reviews listing and response preparation
 </li>
 <li>
 Coordinate printing of brochures, newsletters, and collateral
 
 
 </li>
 </ul>
 
 Vehicle &amp; Driver Coordination
 
 
 
 <ul>
 <li>
 Update Trackers
 </li>
 <li>
 Ensure new drivers sign fleet policy
 </li>
 <li>
 Monitor driver license validity and vehicle registration status
 
 
 </li>
 </ul>
 
 Certificates &amp; Recognition Materials
 
 
 
 <ul>
 <li>
 Prepare employee monthly award certificates
 </li>
 <li>
 Process Pest Management, SSC, and QPA certificates
 
 
 </li>
 </ul>
 
 Travel &amp; Accommodation
 
 
 
 <ul>
 <li>
 Arrange hotel bookings
 </li>
 <li>
 Coordinate travel tickets
 
 
 </li>
 </ul>
 
 Government Portals &amp; Attestations
 
 
 
 <ul>
 <li>
 Process Fujairah Municipality attestations
 </li>
 <li>
 Merge required documents for contract approvals
 </li>
 <li>
 Submit using assigned government portals
 
 
 </li>
 </ul>
 
 Municipality &amp; Doc Handling
 
 
 
 <ul>
 <li>
 Maintain Ajman Municipality credentials and secure filing
 </li>
 <li>
 Handle essential document files for PRO and sales support
 
 
 </li>
 </ul>
 
 Qualifications &amp; Skills
 
 
 
 Bachelor's degree or relevant administrative experience
 
 
 Minimum 2 years in administration/front desk coordination
 
 
 Strong communication &amp; customer service skills
 
 
 Good command of MS Office and PDF tools
 
 
 Experience with UAE documentation &amp; logistics (advantage)
 
 
 Highly organized and proactive with a sense of ownership
</div>

Administration Officer

<div><h3 class="jobSectionHeader">About the Role</h3>
We are seeking a proactive and detail-oriented Admin Officer to join our team in Dubai. This role acts as the first point of contact at our front desk while supporting administration, document control, logistics coordination, certificate issuance, marketing materials, and UAE government document monitoring.
If you are highly organized, good at multitasking, and enjoy coordinating between teams, this role is for you!
Key Responsibilities
Front Desk &amp; Communication<ul>
<li>
Manage incoming calls
</li><li>Assist candidates during recruitment days/interviews
</li><li>Coordinate facility maintenance requests
</li></ul>Administration &amp; Documentation<ul>
<li>
Prepare official company letters
</li><li>Track and renew Trade Licenses, Establishment Cards &amp; Permits
</li></ul>Office Supplies &amp; Coordination<ul>
<li>
Arrange tissue, stationery, and pantry supplies
</li><li>Coordinate marketing materials and printing with suppliers
</li><li>Maintain proper inventory display for marketing shelves
</li></ul>Logistics &amp; Shipping<ul><li>
Manage local &amp; international shipment bookings
</li></ul>Marketing &amp; Review Support<ul>
<li>
Assist in Google reviews listing and response preparation
</li><li>Coordinate printing of brochures, newsletters, and collateral
</li></ul>Vehicle &amp; Driver Coordination<ul>
<li>
Update Trackers</li>
<li>Ensure new drivers sign fleet policy
</li><li>Monitor driver license validity and vehicle registration status
</li></ul>Certificates &amp; Recognition Materials<ul>
<li>
Prepare employee monthly award certificates
</li><li>Process Pest Management, SSC, and QPA certificates
</li></ul>Travel &amp; Accommodation<ul>
<li>
Arrange hotel bookings
</li><li>Coordinate travel tickets
</li></ul>Government Portals &amp; Attestations<ul>
<li>
Process Fujairah Municipality attestations
</li><li>Merge required documents for contract approvals
</li><li>Submit using assigned government portals
</li></ul>Municipality &amp; Doc Handling<ul>
<li>
Maintain Ajman Municipality credentials and secure filing
</li><li>Handle essential document files for PRO and sales support
</li></ul><h3 class="jobSectionHeader">Qualifications &amp; Skills</h3>
Bachelor&rsquo;s degree or relevant administrative experience 
Minimum 2 years in administration/front desk coordination 
Strong communication &amp; customer service skills 
Good command of MS Office and PDF tools 
Experience with UAE documentation &amp; logistics (advantage) 
Highly organized and proactive with a sense of ownership</div>

Brillianz Education

Job Title: Administrative Officer (Keralites- Male)Job Description:We are looking for a responsible and efficient Administrative Officer to coordinate office activities and ensure smooth day-to-day operations in compliance with company policies. The ideal candidate will handle a wide range of administrative tasks including:Managing a busy calendar of appointmentsPreparing expense reports and correspondenceCompiling documents for meetingsRequirements:Proficient in Microsoft Office (Excel, Outlook, Word)Experience with Tally and basic accountingStrong oral and written communication skillsMinimum 1 year of relevant experience Male Candidate Preferred Educational Qualification: MBA preferredJob Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per month

Confidential Company

<h4>. Office & Administrative Management</h4><ul><li>Handle day-to-day administrative operations, including correspondence, filing, document management, and office supplies.</li><li>Maintain a well-organized and safe office environment in compliance with QHSE (Quality, Health, Safety & Environment) standards.</li><li>Coordinate meetings, appointments, and travel arrangements for management and project staff.</li><li>Manage incoming and outgoing communication, courier, and mail distribution.</li></ul><h4>2. Project & Document Support</h4><ul><li>Assist in maintaining project-related documentation such as drawings, transmittals, approvals, and correspondence.</li><li>Work closely with document control and engineering teams to ensure accurate and timely documentation flow.</li><li>Maintain registers for project documentation, vendor records, and contractual documents.</li></ul><h4>3. Procurement & Logistics Coordination</h4><ul><li>Support procurement by preparing purchase requisitions, obtaining quotations, and coordinating with suppliers and contractors.</li><li>Track material deliveries, invoices, and ensure timely follow-up with vendors.</li><li>Arrange logistics for personnel and materials between office, site, and client facilities.</li></ul><h4>4. HR & Compliance Assistance</h4><ul><li>Maintain employee attendance, leave records, and timesheets for office and project staff.</li><li>Support HR with onboarding, induction, and mobilization/demobilization processes for employees and subcontractors.</li><li>Ensure administrative activities comply with company standards, legal, and regulatory requirements.</li></ul><h4>5. Financial & Reporting Responsibilities</h4><ul><li>Assist in managing petty cash, office expenses, and administrative cost tracking.</li><li>Prepare periodic administrative and logistics reports for management.</li><li></li></ul>

Senior Administration Officer

Glow Beauty on Demand

OverviewAl Saqer Property Management (ASPM) is a real estate arm of United AlSaqer Group L.L.C. ASPM manages and leases properties in the emirates of Abu Dhabi, Al Ain, Dubai and Overseas. Our development projects continue to provide quality residential, commercial and retail space at affordable prices which appeal to a broad range of customers.Summary:The Property Management Administration Officer is responsible for providing administrative and operational support to the property management team. The role ensures efficient coordination of documentation, tenant services, property records, and compliance activities, contributing to the smooth management of residential, commercial, or mixed-use properties.Area of ResponsibilityAdministrative &amp; Documentation Support:Maintain and update property management records, lease agreements, and tenant files.Prepare correspondence, notices, and reports for property managers and tenants.Handle filing, data entry, and record-keeping in line with company standards.Tenant Relations &amp; Service Coordination:Respond to tenant inquiries, requests, and complaints promptly and professionally.Coordinate property maintenance requests and ensure timely resolution with service providers.Support tenant move-in and move-out processes with proper documentation.Financial &amp; Billing Support:Assist in preparing invoices, rent collection follow-ups, and payment tracking.Maintain accurate financial records for service charges, utilities, and maintenance fees.Provide administrative support for budget preparation and expense monitoring.Compliance &amp; Reporting:Ensure property management activities comply with company policies, lease agreements, and regulatory requirements.Prepare periodic reports on occupancy, collections, and property performance.Support audits and inspections by maintaining proper documentation.Coordination &amp; Team Support:Liaise with vendors, contractors, and service providers for property-related services.Assist the property management team in scheduling meetings and inspections.Provide general office administration support as required.BenefitsIn return, we offer you a path towards your most rewarding career and an opportunity to be part of one of the leading family groups within the UAE. Additionally, we provide a competitive benefits package for all successful candidates.LocationAl Bustan Office Tower, Beside Novotel &amp; AdagioAbout United Al Saqer GroupEstablished more than 37 years ago, the United Al Saqer Group (UASG) is one of the leading multi-sector business groups in the United Arab Emirates. The UASG owns and operates a diverse yet complementary portfolio of six UAE-based companies encompassing a number of key industry sectors, which includes Abu Dhabi Motors, Dalma Motors, Al Saqer Heavy Equipment, Al Saqer Property Management, Awraq Islamic Financial Brokerage, Royal International Construction, and Royal Joinery.Qualifications &amp; Certifications &amp; Experience (Mandatory &amp; Preferred)Bachelor's degree in business administration, real estate or related fieldMinimum 2-4 years of experience in property management, real estate, or administrative support.Strong organizational and multitasking skills with attention to detail.Good communication and customer service abilities.Proficiency in MS Office (Word, Excel, PowerPoint); knowledge of property management software is an advantage.Skills &amp; CompetenciesTechnical Skills:Property Documentation &amp; Lease ManagementTenant Relations &amp; Service CoordinationBilling &amp; Payment TrackingCompliance &amp; ReportingVendor &amp; Contractor CoordinationBehavioral Skills &amp; Competencies:Attention to Detail - Ensures accuracy in inspection and documentation during handover.Customer Orientation - Delivers a smooth and satisfying experience for clients.Communication Skills - Clearly explains procedures and resolves client concerns effectively.Problem Solving - Manages last-minute issues or snags quickly and efficiently.Time Management - Coordinates multiple handovers while meeting deadlines and quality standards.

Property Management Administration Officer UAE National

We are looking for a highly organized and detail-oriented Administration & Payroll Officer to handle day-to-day administrative functions and manage end-to-end payroll processing. The ideal candidate must have a strong understanding of UAE labor laws, payroll systems, and HR administration processes. You will be responsible for ensuring accurate and timely payroll execution and supporting general HR and office administration tasks.

Administration & Payroll Officer

Commercial Bank of Dubai

Job Accountabilities <ul> <li> Assist in the planning, organizing, and execution of FMA activities to support operational effectiveness.</li> <li> Manage annual reviews, contract renewals and relationships with vendors</li> <li> Conduct regular inspections to ensure cleanliness, hygiene, and safety standards are maintained at all bank premises.</li> <li> Support the implementation and monitoring of strategies for continuous improvement in equipment reliability and effectiveness.</li> <li> Report and track FMA-related issues, ensuring timely resolution and escalation as needed.</li> <li> Manage ordering and inventory control of office supplies and durable goods in a cost-effective manner.</li> <li> Ensure contracted maintenance and housekeeping service level agreements are adhered to and maintained.</li> <li> Support contract management for FMA services and the implementation of maintenance procedures.</li> <li> Inspect buildings, equipment, and systems to identify any issues </li> <li> Ensure to comply with Audit requirements, internal and external report obligations etc. in line with Policy guidelines</li> <li> Review FM of each CBD location</li> <li> Visit branches to inspect the buildings, equipment, and systems to identify faults or risks</li> <li> Liaise with AMC vendors for scheduled preventive maintenance</li> <li> The FMA Support Officer is responsible for supporting end-to-end facilities management and administration processes, contributing to the department s transition towards centralized, customer-focused operations.</li> <li> The role requires adaptability to ongoing changes in department structure and processes, with a focus on enhancing internal customer satisfaction and achieving business goals.</li> </ul>

Facilities Management and Administration Officer

Explore 1996+ Administration officer in Dubai this November. Find roles across top companies and apply now to boost your career.

1996 administration officer jobs IN Dubai

Administration Officer

Administration Officer

Administration Officer

Senior Administration Officer

Property Management Administration Officer UAE National

Administration & Payroll Officer

Facilities Management and Administration Officer