office manager

operations manager

admin assistant

procurement officer

administrative assistant

administration officer

Zurich Insurance

<div>
 <strong>
  Job Summary
  <br/>
  <br/>
 </strong>
 Zurich Workplace Solutions (ZWS) is an entity from Zurich International located in the heart of the DIFC&rsquo;s International Financial Centre. They provide localized workplace savings solutions that offer flexibility, control and make a positive difference to long-term financial security.
 <br/>
 <br/>
 ZWS are the Administrator of the DIFC Employee Workplace Savings plan (DEWS), a progressive end-of-service benefit plan introduced within the DIFC in 2020.
 <br/>
 <br/>
 We&rsquo;re looking for a dynamic and passionate Administration Officer. Reporting to the Operations Manager, in this role you will be accountable for office service and health and safety for ZWS. Additionally, you will support Member Service administration where capacity allows. The role also covers lease management, cleaning and maintenance, health and safety, vendor relations, reception services and will also be required to support Service administration for ZWS if capacity allows. You&rsquo;ll help create a safe, efficient, and welcoming workplace where everyone can thrive.
 <br/>
 <br/>
 Job Accountabilities
 <br/>
 <br/>
 As Administration Officer, your role will involve:
 <br/>
 <br/>
 <ul>
  <li>
   Manage cleaning, maintenance, and repair services to maintain a safe and pleasant environment.
  </li>
  <li>
   Handle vendor relationships, including sourcing and contract management for office services. Maintain records, inventories, and compliance documentation.
  </li>
  <li>
   Supervise general facilities services.
  </li>
  <li>
   Implementation of health and safety policies and procedures, ensuring compliance with local regulations and Zurich standards.
  </li>
  <li>
   Conduct periodic health and safety audits and risk assessments; organize fire drills and emergency evacuation exercises. Primary contact for health and safety concerns, liaising with staff, vendors, and regulatory bodies.
  </li>
  <li>
   Support Service administration and processing where capacity allows.
   <br/>
   <br/>
  </li>
 </ul>
 Key Performance Indicators
 <br/>
 <br/>
 <ul>
  <li>
   Office lease and vendor contracts managed accurately and proactively.
  </li>
  <li>
   Cleanliness and maintenance standards consistently met.
  </li>
  <li>
   Health and safety compliance maintained at 100%; documented completion of regular audits, risk assessments, emergency drills and tracking of incidents.
  </li>
  <li>
   Staff awareness and engagement in health and safety initiatives (e.g., training participation rates).
  </li>
  <li>
   Reception services rated highly by staff and visitors.
  </li>
  <li>
   Timely completion of facilities projects and issue resolution.
  </li>
  <li>
   QA scores on Service Admin.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Qualifications
  <br/>
  <br/>
 </strong>
 To be successful in this role, you will need:
 <br/>
 <br/>
 <ul>
  <li>
   Bachelor&rsquo;s degree or equivalent qualification in business administration, facilities management, or related field.
  </li>
  <li>
   Formal training or certification in Occupational Health and Safety (OHS) or workplace safety standards (e.g., NEBOSH, IOSH, or local equivalent) desirable.
  </li>
  <li>
   2&ndash;5 years&rsquo; experience in office administration, facilities, or vendor management roles, including direct experience in implementing health and safety policies in an office environment.
   <br/>
   <br/>
  </li>
 </ul>
 Skills and Competencies
 <br/>
 <br/>
 <ul>
  <li>
   Strong organizational and time management skills.
  </li>
  <li>
   Excellent communication and interpersonal abilities.
  </li>
  <li>
   Problem-solving mindset with attention to detail.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why Zurich?
  <br/>
  <br/>
 </strong>
 At Zurich, we like to think outside the box and challenge the status quo. We take an optimistic approach by focusing on the positives and constantly asking What can go right?
 <br/>
 <br/>
 We are an equal opportunity employer who knows that each employee is unique - that&rsquo;s what makes our team so great!
 <br/>
 <br/>
 Join us as we constantly explore new ways to protect our customers and the planet.
 <br/>
 <br/>
 <ul>
  <li>
   Location(s): AE - Dubai
  </li>
  <li>
   Remote working: No
  </li>
  <li>
   Schedule: Full Time
  </li>
  <li>
   Recruiter name: Taniya Baby
  </li>
  <li>
   Closing Date: 28 November 2025
   <br/>
  </li>
 </ul>
</div>


Administration Officer

<div><div><div><div><div>Job Summary</div></div><div></div><div><br>
<div>
Zurich Workplace Solutions (ZWS) is an entity from Zurich International located in the heart of the DIFC&rsquo;s International Financial Centre. They provide localized workplace savings solutions that offer flexibility, control and make a positive difference to long-term financial security.</div><br>
<div></div>
<div>
ZWS are the Administrator of the DIFC Employee Workplace Savings plan (DEWS), a progressive end-of-service benefit plan introduced within the DIFC in 2020.</div><br>
<div></div>
<div>
We&rsquo;re looking for a dynamic and passionate Administration Officer. Reporting to the Operations Manager, in this role you will be accountable for office service and health and safety for ZWS. Additionally, you will support Member Service administration where capacity allows. The role also covers lease management, cleaning and maintenance, health and safety, vendor relations, reception services and will also be required to support Service administration for ZWS if capacity allows. You&rsquo;ll help create a safe, efficient, and welcoming workplace where everyone can thrive.</div></div></div><div></div><div><div><div><br>
Job Accountabilities</div><br>
</div><div><div>
</div><div>As Administration Officer, your role will involve:</div><br>
<div></div>
<ul>
<li>Manage cleaning, maintenance, and repair services to maintain a safe and pleasant environment.</li>
<li>Handle vendor relationships, including sourcing and contract management for office services. Maintain records, inventories, and compliance documentation.</li>
<li>Supervise general facilities services.</li>
<li>Implementation of health and safety policies and procedures, ensuring compliance with local regulations and Zurich standards.</li>
<li>Conduct periodic health and safety audits and risk assessments; organize fire drills and emergency evacuation exercises. Primary contact for health and safety concerns, liaising with staff, vendors, and regulatory bodies.</li>
<li>Support Service administration and processing where capacity allows.</li></ul><br>
<div></div>
<div>
Key Performance Indicators</div><br>
<div></div>
<ul>
<li>Office lease and vendor contracts managed accurately and proactively.</li>
<li>Cleanliness and maintenance standards consistently met.</li>
<li>Health and safety compliance maintained at 100%; documented completion of regular audits, risk assessments, emergency drills and tracking of incidents.</li>
<li>Staff awareness and engagement in health and safety initiatives (e.g., training participation rates).</li>
<li>Reception services rated highly by staff and visitors.</li>
<li>Timely completion of facilities projects and issue resolution.</li>
<li>QA scores on Service Admin.</li></ul></div></div><div></div><div><div><div><br>
Job Qualifications</div></div><div></div><div><br>
<div>
To be successful in this role, you will need:</div><br>
<div></div>
<ul>
<li>Bachelor&rsquo;s degree or equivalent qualification in business administration, facilities management, or related field.</li>
<li>Formal training or certification in Occupational Health and Safety (OHS) or workplace safety standards (e.g., NEBOSH, IOSH, or local equivalent) desirable.</li>
<li>2&ndash;5 years&rsquo; experience in office administration, facilities, or vendor management roles, including direct experience in implementing health and safety policies in an office environment.</li></ul><br>
<div></div>
<div>
Skills and Competencies</div><br>
<div></div>
<ul>
<li>Strong organizational and time management skills.</li>
<li>Excellent communication and interpersonal abilities.</li>
<li>Problem-solving mindset with attention to detail.</li></ul></div></div></div><div></div><div><b><br>
Why Zurich?</b></div><br>
<div>
At Zurich, we like to think outside the box and challenge the status quo. We take an optimistic approach by focusing on the positives and constantly asking What can go right?</div><br>
<div></div>
<div>
We are an equal opportunity employer who knows that each employee is unique - that&rsquo;s what makes our team so great!</div><br>
<div></div>
<div>
Join us as we constantly explore new ways to protect our customers and the planet.</div><br>
<div></div>
<ul>
<li>Location(s): AE - Dubai</li>
<li>Remote working: No</li>
<li>Schedule: Full Time</li>
<li>Recruiter name: Taniya Baby</li>
<li>Closing Date: 28 November 2025</li></ul></div>

LARAIX DEVELOPERS LLC

<p><b>Requirements:</b></p><ul><li>Required Female Candidate</li><li>Minimum <b>3 years of experience</b> in <b>Real Estate Administration</b> or <b>Developers Administration</b> (experience in developer admin is a strong plus).</li><li>Strong organisational and multitasking skills.</li><li>Excellent communication and documentation abilities.</li><li>Proficiency in MS Office and administrative tools.</li><li>Ability to coordinate with internal teams, developers, and clients.</li><li>Knowledge of real estate processes, documentation, and compliance is preferred.</li></ul><p><b>Key Responsibilities:</b></p><ul><li>Handle administrative tasks related to developer projects and real estate operations.</li><li>Maintain and update project documentation and records.</li><li>Coordinate with developers, clients, and internal departments.</li><li>Support day-to-day office and project activities.</li><li>Prepare reports, follow-ups, and ensure timely completion of deliverables.</li></ul><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED7,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Admin: 3 years (Preferred)</li></ul>

Developers Administration Officer

Commercial Bank of Dubai

<p><strong>Job Accountabilities</strong></p> <ul> <li> Assist in the planning, organizing, and execution of FMA activities to support operational effectiveness.</li> <li> Manage annual reviews, contract renewals and relationships with vendors</li> <li> Conduct regular inspections to ensure cleanliness, hygiene, and safety standards are maintained at all bank premises.</li> <li> Support the implementation and monitoring of strategies for continuous improvement in equipment reliability and effectiveness.</li> <li> Report and track FMA-related issues, ensuring timely resolution and escalation as needed.</li> <li> Manage ordering and inventory control of office supplies and durable goods in a cost-effective manner.</li> <li> Ensure contracted maintenance and housekeeping service level agreements are adhered to and maintained.</li> <li> Support contract management for FMA services and the implementation of maintenance procedures.</li> <li> Inspect buildings, equipment, and systems to identify any issues </li> <li> Ensure to comply with Audit requirements, internal and external report obligations etc. in line with Policy guidelines</li> <li> Review FM of each CBD location</li> <li> Visit branches to inspect the buildings, equipment, and systems to identify faults or risks</li> <li> Liaise with AMC vendors for scheduled preventive maintenance</li> <li> The FMA Support Officer is responsible for supporting end-to-end facilities management and administration processes, contributing to the department s transition towards centralized, customer-focused operations.</li> <li> The role requires adaptability to ongoing changes in department structure and processes, with a focus on enhancing internal customer satisfaction and achieving business goals.</li> </ul>

Facilities Management and Administration Officer

PalladiumHR Consultants

<p>A distinguished and reputed marble and natural stone contracting company in Dubai, specializing in executing luxury stone works for premium residential and commercial projects, is looking to hire an experienced <b>Accounts &amp; Administration Executive</b>.</p><p>We seek a professional to manage the end-to-end accounting functions up to finalization, while simultaneously overseeing all day-to-day office administration and operational coordination. This is a critical dual-role position at the heart of our operations.</p><p>Key Responsibilities</p><p>1. Accounts &amp; Finance Management</p><ul><li>Manage the full accounting cycle: entries, reconciliations, payables, receivables, and petty cash management.</li><li>Prepare comprehensive monthly financial statements, trial balance, and <b>final accounts</b> for management review.</li><li>Coordinate effectively with external auditors, banks, and management for all financial reporting requirements.</li><li>Ensure rigorous compliance with <b>UAE VAT and corporate tax regulations</b>.</li><li>Oversee project billing, detailed expense tracking, and timely supplier payments.</li><li>Maintain <b>high speed and accuracy</b> in data entry, specifically within Tally software.</li></ul><p>2. Administration &amp; Operations Oversight</p><ul><li>Manage general office administration, including procurement coordination and essential logistics support.</li><li>Handle comprehensive staff records, attendance, and HR documentation in coordination with the PRO/HR department.</li><li>Provide vital assistance to management in budgeting, cost control, and strategic operational planning.</li><li>Support daily communication with clients, vendors, and site teams to ensure smooth workflow.</li><li>Ensure the smooth functioning of office systems and meticulous maintenance of all administrative records (e.g., visa, PRO tasks).</li></ul><p>Qualifications &amp; Skills Required</p><ul><li><b>Education:</b> Bachelor&rsquo;s Degree in Commerce, Accounting, or Finance is mandatory.</li><li><b>Experience:</b> <b>5-7 years of UAE-specific experience</b> in a construction, marble, natural stone, or fit-out contracting company.</li><li><b>Technical Proficiency:</b> Strong, practical knowledge of accounting software (e.g., <b>Tally,</b> QuickBooks, or ERP systems).</li><li><b>Financial Expertise:</b> Solid, demonstrable understanding of VAT processes, bank reconciliation, and the <b>finalization of accounts</b>.</li><li><b>Soft Skills:</b> Excellent communication, superior organizational, and proven multitasking skills.</li><li><b>Versatility:</b> Proven ability to efficiently handle administrative responsibilities (including visa/PRO coordination) alongside core accounting tasks.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED5,000.00 - AED9,000.00 per month</p><p>Application Question(s):</p><ul><li>The Salary indicated for this role is between 5,000-9,000 AED.  Are you agreeable with this?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>construction, marble, or fit-out contracting company: 5 years (Required)</li></ul>

Accounts and Administrative Executive

Ultimate trading company

<p><b>About Us</b></p><p>Ultimate Trading Co. LLC is a leading supplier of building materials and sanitaryware across the UAE &amp; GCC. With our own brand <b>Aqua Pro</b> and partnerships with top international manufacturers, we deliver high-quality products to major projects and distributors. Our success is driven by a strong commitment to professionalism, teamwork, and operational excellence across all departments.</p><p><b>Role Overview</b></p><p>We are looking for a proactive and organized <b>HR cum Admin cum PRO</b> to manage human resources, office administration, and government relations activities. The ideal candidate will have hands-on experience in HR operations, visa processing, and document control within the UAE. This role is key to ensuring smooth day-to-day operations, employee satisfaction, and compliance with labor and immigration laws.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage end-to-end HR operations including recruitment, onboarding, and employee documentation.</li><li>Maintain employee records, attendance, leave tracking, and payroll coordination.</li><li>Prepare and process employment contracts, offer letters, and HR correspondence.</li><li>Coordinate with government departments (MOHRE, Immigration, etc.) for visa processing, renewals, cancellations, and labor card formalities.</li><li>Handle all PRO-related activities including document submissions, attestations, and trade license renewals.</li><li>Manage general office administration, supplies, maintenance, and logistics.</li><li>Support management with internal communications, meeting coordination, and travel arrangements.</li><li>Maintain organized filing systems (digital and physical) for HR and company documentation.</li><li>Ensure compliance with UAE labor laws and company policies.</li><li>Assist in company events, training programs, and employee welfare initiatives.</li></ul><p><b>Skills &amp; Qualifications:</b>.</p><ul><li>Strong understanding of UAE labor law and visa processes.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Highly organized, detail-oriented, and able to multitask effectively.</li></ul><p><b>What We Offer:</b></p><ul><li>Visa Sponsorship</li><li>Health Insurance Coverage</li><li>Competitive Salary (based on experience and qualifications)</li><li>Opportunity to grow within a reputed and expanding organization</li><li>Professional development and career advancement</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,500.00 per month</p>

HR & Admin Officer

Al Riyady

<p><b>Salary:</b> From AED 5,000 - AED 7,000 (Based on Experience)<br/><b>Availability:</b> Immediate Joiner Only</p><p><b>About the Role:</b></p><p>A reputed real estate development firm in Downtown Dubai is seeking an experienced <b>HR cum Admin Executive</b> to manage daily HR operations and provide administrative support to the management team. The ideal candidate must have prior experience in a <b>real estate or property development company</b> within the UAE.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle employee records, onboarding, and HR documentation.</li><li>Assist in payroll preparation, attendance, and leave management.</li><li>Manage visa processing, renewals, and coordination with PRO.</li><li>Provide administrative support including scheduling, correspondence, and office coordination.</li><li>Support management with HR reports, policy updates, and compliance.</li><li>Ensure smooth day-to-day office operations.</li></ul><p><b>Requirements:</b></p><ul><li>Minimum <b>2&ndash;3 years of UAE experience</b> in HR and administration.</li><li><b>Real Estate or Developer industry experience is mandatory.</b></li><li>Strong communication and organizational skills.</li><li>Proficient in MS Office and HR systems.</li><li>Able to join immediately.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED5,000.00 - AED7,500.00 per month</p><p>Application Question(s):</p><ul><li>Nationality? </li><li>How many years of UAE experience in HR &amp; administration within the Real Estate/Property Development industry do you have?</li><li>Expected Salary?</li><li>Immediate joiner?</li></ul>

HR cum Admin – Real Estate Development (Downtown Dubai)

Explore 1316+ Administration officer in Dubai this December. Find roles across top companies and apply now to boost your career.

1316 administration officer jobs IN Dubai

Administration Officer

Administration Officer

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Facilities Management and Administration Officer

Accounts and Administrative Executive

HR & Admin Officer

HR cum Admin – Real Estate Development (Downtown Dubai)