administration officer

Worley

<div>
 
 Building on our past. Ready for the future
 
 
 
 Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
 
 
 
 Job Purpose &amp; Scope
 
 
 
 <ul>
 <li>
 Ensuring HSSEQ goals, objectives and targets are met through personal leadership and involvement.
 </li>
 <li>
 Safe delivery and handover of the Project to the Owner, sustainably, safely, on time, within budget, ensuring that a quality product is produced that represents &lsquo;best value&rsquo; for the Owner and their Stakeholders.
 </li>
 <li>
 To provide Cost and Estimating management, leadership and support for all Project activities.
 </li>
 <li>
 Oversee Budget, Cost, Estimating, Progress Measurement and Forecasting activities of the EPC Contractor and ensure these are aligned to the overall Project objectives.
 </li>
 <li>
 Support the Project Controls Manager and provide functional support to the Project PMC and Owner&rsquo;s teams.
 
 
 </li>
 </ul>
 
 Principal Accountabilities
 
 
 
 <ul>
 <li>
 Support office administration and facilities management
 </li>
 <li>
 Provide Personnel Administration &amp; Mobilization Support
 </li>
 <li>
 Arrange air tickets, hotel bookings, site accommodation, and transportation.
 </li>
 <li>
 Coordinate staff movements between HQ, site, and home country.
 </li>
 <li>
 Manage vehicle allocation, driver coordination, and transport schedules.
 </li>
 <li>
 Support emergency travel and mobilization requirements.
 </li>
 <li>
 Control logistics costs in line with approved budgets
 </li>
 <li>
 Maintain administrative records, correspondence logs, and filing systems.
 </li>
 <li>
 Support document controllers with transmittals, courier handling, and archiving.
 </li>
 <li>
 Manage incoming/outgoing letters, packages, and official communications.
 </li>
 <li>
 Ensure proper confidentiality and controlled access to sensitive documents.
 </li>
 <li>
 Maintain attendance, timesheets, and leave records for PMC personnel.
 </li>
 <li>
 Coordinate with project controls / HR for timesheet validation and payroll inputs.
 </li>
 <li>
 Track annual leave balances and support leave utilization planning.
 </li>
 <li>
 Issue reminders on contract end dates and leave encashment policies.
 </li>
 <li>
 Manage admin-related vendors (transport, catering, cleaning, accommodation).
 </li>
 <li>
 Support procurement with quotations, LPO follow-ups, and service contracts.
 </li>
 <li>
 Monitor vendor performance and service-level compliance
 </li>
 <li>
 Process invoices related to admin services for finance verification.
 </li>
 <li>
 Support cost tracking for admin and logistics budgets.
 </li>
 <li>
 Verify invoices, receipts, and supporting documents before finance submission.
 </li>
 <li>
 Maintain petty cash records (if applicable).
 </li>
 <li>
 Act as focal point for administrative coordination with Client and contractors.
 </li>
 <li>
 Support Client audits, meetings, and visits (logistics and arrangements).
 </li>
 <li>
 Ensure alignment with Client administrative procedures and site rules.
 </li>
 <li>
 Ensure compliance with Company, Client, and regulatory requirements.
 </li>
 <li>
 Support internal and external audits (HR, HSE, ISO, Client audits).
 </li>
 <li>
 Maintain updated administrative procedures and trackers.
 </li>
 <li>
 Provide regular admin status reports to PMC management.
 
 
 </li>
 </ul>
 
 Qualifications And Experience
 
 
 
 <ul>
 <li>
 A bachelor' s degree in any discipline or equivalent from an accredited university and have relevant experience as Administrator or similar role in the Oil &amp; Gas or Petrochemical Projects.
 
 
 </li>
 </ul>
 
 Moving forward together
 
 
 
 We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
 
 
 We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
 
 
 And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
 
 
 Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.
</div>

Administration Officer

BASIS FINANCIAL SERVICES, INC.

Key ResponsibilitiesAccounts Support &amp; Receivables<ul><li>Prepare, issue, and dispatch customer invoices.</li><li>Follow up on outstanding receivables and maintain invoicing trackers.</li><li>Coordinate with finance or external accountants as needed.</li></ul>Administration &amp; Office Management<ul><li>Oversee daily office administration.</li><li>Manage office supplies.</li><li>Maintain organized company records, contracts, and statutory documentation.</li><li>Coordinate administrative requirements with management.</li></ul>HR Administration<ul><li>Maintain employee files and HR documentation.</li><li>Provide payroll inputs to management or external consultants.</li><li>Handle employee visa applications, renewals, and cancellations via relevant portals.</li></ul>Company Renewals, &amp; Portal Management<ul><li>Manage company renewals and compliance submissions (trade license, establishment, and statutory requirements).</li><li>Liaise with free zone authorities and service providers.</li><li>Ensure timely compliance with regulatory deadlines (excluding MOHRE and GDRFA).</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or related field.</li><li>3&ndash;5 years of UAE experience in an Admin / Office Executive role.</li><li>Experience with company portals, visa processing, and renewals preferred.</li><li>Basic knowledge of invoicing, receivables.</li><li>DMCC and free zone administration experience is an advantage.</li></ul>Skills &amp; Competencies<ul><li>Ability to work independently with strong organizational and follow-up skills.</li><li>Understanding of UAE administrative and compliance processes.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Clear English communication skills (Arabic is a plus).</li><li>Detail-oriented with a strong deadline focus.</li></ul>The job is located in Dubai, UAE, and we are looking for someone who is either currently living in Dubai or willing to relocate there.Job Type: Full-timeWork Location: In person

Office Administrator

Emirates

<div>
 
 Job Purpose
 
 
 
 At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always &lsquo;Fly Better.&rsquo; As one of the most recognised and admired brands globally, we&rsquo;re driven by innovation and excellence. Join us as an
 
 Administration Coordinator
 
 at
 
 EFTA
 
 and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Here, you&rsquo;ll grow alongside professionals from diverse backgrounds, contributing to our shared success and making your mark on a global stage.
 
 
 As an
 
 Administration Coordinator
 
 at
 
 EFTA,
 
 you will plan and execute the administration function related to leave distribution, manpower resource deployment and stores planning and management for the Department in accordance with Company/ Departmental regulations, to ensure optimum utilisation of resources to cover the 24 hrs shift operations whilst maintaining an effective quality service delivery, in adherence with the SOP. Maintain adequate stationery, a regular contact with Customs for unclaimed bags and ensure all equipment are functional for a smooth operation.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Maintains continuity of work operations by documenting and communicating needed actions to management: discovers irregularities and determines continuing needs.
 </li>
 <li>
 Resolves administrative problems by identifying and analysing information to create better solutions.
 </li>
 <li>
 Administers data through relevant systems to ensure that administration processes are followed.
 </li>
 <li>
 Maintain records of staff overtime, in-lieu, sickness, absence, and leave. Update HR systems, i.e. TER, in a timely and accurate manner.
 </li>
 <li>
 Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures.
 </li>
 <li>
 Guide employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines.
 </li>
 <li>
 Provide consistent and accurate customer service over available communication methods.
 </li>
 <li>
 Coordination of airside pass applications for internal and external stakeholders.
 
 
 </li>
 </ul>
 Qualification
 
 
 <ul>
 <li>
 12 years schooling or equivalent.
 
 
 </li>
 </ul>
 
 To be considered for this role, you must meet the below requirements:
 
 
 
 <ul>
 <li>
 3+ years experience in an administration environment, preferably in a similar capacity.
 </li>
 <li>
 Proficient with MS packages.
 
 
 </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
 Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>

Administration Coordinator (Emiratisation) - Emirates Flight Training Academy (EFTA)

Landmark Group

<div>a. Co-ordinating and setting up Budgeting Calendar
 
b. Liasoning with FP&amp;A Team for monthly territory/concept meetings
 
c. Schedule audit &amp; other meetings, appointments and manage travel itineraries
 
d. Review Payment Documents
 
e. Petty Cash Management
 
f. Office administrative tasks including filing, printing, reporting etc
 
g. Perform other related duties as assigned</div>
 <div><ul><li>3 to 5 years experience Accounting &amp; Administration
</li><li>Bachelors degree in Accounting / Finance along with
 
a. Good Communication skills with fluency in English
 
b. Excellent organizational and time management skills
 
c. Ability to work independently and as a part of a team</li></ul></div>
 <div>Our journey started in 1973 with a single store in Bahrain. Since then, we have grown into a global retail and hospitality group. The proud creator of 25 plus value led, own-built brands across retail, hospitality, food, and leisure.
Over the years, our UAE - based group has evolved into a comprehensive retail and hospitality entity, with over 2200 retail stores, leisure, and hospitality outlets, panning the GCC, Middle East, India, Southeast Asia, and Africa. Today, Landmark Group is one of GCC's largest omnichannel retailers and India's top home and fashion retailer.
We take immense pride in the organic growth of our retail brands, which have blossomed into household names. From Max, Splash, Babyshop, Centrepoint, Shoemart, Homecentre, Emax, Fitness First, to Funcity, to name a few, our brands span across a multitude of categories, enriching the lives of countless families over the past decade.</div>

Assistant - Finance (FP & A)

Reportage Properties LLC

<div>
 
 We are seeking a motivated, organized, and detail-oriented
 
 Emirati Junior Administrative Officer
 
 to join our team. The role is designed to provide hands-on experience in both
 
 office administration
 
 and
 
 HR support functions
 
 . This is an ideal opportunity for fresh graduates or early-career nationals looking to build a career in business operations, human resources, or corporate services.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Office Administration &amp; Coordination
 
 
 <ul>
 <li>
 Receive, log, and store incoming and outgoing documents (contracts, reports, letters, invoices, etc.)
 </li>
 <li>
 Maintain a digital and physical filing system for company documents, invoices, and contracts.
 </li>
 <li>
 Label and index documents clearly for easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 Documentation &amp; Reporting
 
 
 <ul>
 <li>
 Ensure all documentation complies with company confidentiality and data protection standards.
 </li>
 <li>
 Scan, photocopy, and archive important documents following company policies save them in electronic folders.
 </li>
 <li>
 Maintain confidentiality of sensitive documents at all times.
 </li>
 <li>
 Assist in archiving old or closed project documents.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 
 A minimum of a diploma or a bachelor's degree is required.
 
 </li>
 <li>
 Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
 </li>
 <li>
 Bilingual proficiency is required.
 </li>
 <li>
 Strong attention to detail.
 </li>
 <li>
 Effective time management skills with the ability to prioritize tasks appropriately.
 </li>
 <li>
 Maintains a professional and courteous demeanor.
 </li>
 <li>
 Demonstrates a willingness to learn and takes proactive initiative.
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 <ul>
 <li>
 Competitive salary.
 </li>
 <li>
 A dynamic and professional work environment.
 </li>
 <li>
 Career growth opportunities in a leading real estate firm.
 </li>
 </ul>
 
 
 
 
 If you have the required experience and skills, and you're ready to take on a challenging yet rewarding role, we&rsquo;d love to hear from you!
 
 
 
 
 
 
 How to Apply:
 
 
 
 Send your resume to Talent@reportageuae.com "
 
 Emirati Junior Admin Officer &ndash; Real Estate
 
 ."
 
 
 
</div>

Fresh Emirati Talent -  Junior Admin Officer

GEMS Education

<div>
 
 Job Description
 
 
 
 GEMS Cambridge International School, Abu Dhabi is seeking a detail-oriented and tech-savvy professional to join our team as an
 
 Examinations Officer &amp; Academic Data Analyst
 
 for a
 
 May 2026
 
 start. This dual-role position supports both internal school improvement through data analysis and the administration of external assessments.
 
 
 
 Examinations Officer &ndash; Key Responsibilities
 
 
 
 <ul>
 <li>
 Oversee all external examinations (Cambridge, Edexcel, AQA, Oxford), ensuring full compliance with board requirements.
 </li>
 <li>
 Manage candidate registration, entry submissions, forecast grades, amendments, and withdrawals via online portals.
 </li>
 <li>
 Provide students with Statements of Entry, candidate IDs, and exam-related materials (digital and hard copies).
 </li>
 <li>
 Liaise with exam boards and represent the school at official meetings.
 </li>
 <li>
 Prepare detailed examination timetables for students, staff, and parents.
 </li>
 <li>
 Receive, check, and securely store confidential exam materials.
 </li>
 <li>
 Coordinate internal assessments and ensure proper administration of all exams.
 </li>
 <li>
 Access and distribute electronic results; handle post-results services and issue final certificates.
 </li>
 <li>
 Stay updated on annual exam board changes and implement them effectively.
 </li>
 <li>
 Draft and issue official letters (course completion, visa support, etc.) in response to student requests.
 </li>
 <li>
 Respond calmly and efficiently to any unforeseen issues during examination sessions.
 </li>
 <li>
 Coordinate with internal teams (teachers, Heads of Departments, IT, reception) for smooth exam operations.
 
 
 </li>
 </ul>
 
 Academic Data &amp; Assessment Coordinator
 
 
 
 <ul>
 <li>
 Collect, manage, and analyze student achievement data to support school improvement and instructional planning.
 </li>
 <li>
 Generate reports from internal, national, and international assessments to identify trends and monitor progress.
 </li>
 <li>
 Maintain accurate data systems (SIMS/Phoenix), ensuring data integrity and security.
 </li>
 <li>
 Support teachers and leaders in interpreting assessment data; lead data literacy sessions and training.
 </li>
 <li>
 Design and produce clear, user-friendly data reports for staff.
 </li>
 <li>
 Input and transfer data accurately between assessment platforms.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 
 Required Qualifications, Experience &amp; Skills:
 
 
 
 <ul>
 <li>
 Degree in IT/Computer Science (B.E., MCA, M.Sc. preferred).
 </li>
 <li>
 Prior school experience in a British curriculum school is mandatory.
 </li>
 <li>
 Strong analytical and statistical skills; attention to detail.
 </li>
 <li>
 Proficiency in Microsoft Office; experience with SIMS/Phoenix is a plus.
 </li>
 <li>
 Excellent communication, organization, and time management skills.
 </li>
 <li>
 Able to work under pressure, especially during exam periods.
 </li>
 <li>
 Team player with a service-oriented attitude and willingness to learn.
 
 
 </li>
 </ul>
 
 GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.
 
</div>

Examinations Officer/Data Analyst (May 2026 Start)

Dar Al Hajar

Chief Executive Officer (CEO)Company: Dar Al Hajar Contracting Building LLC Location: United Arab EmiratesJob Type: Full-TimeJob Summary:Dar Al Hajar Contracting Building LLC is seeking a highly experienced and strategic Chief Executive Officer (CEO) to lead and oversee all aspects of our construction operations. The CEO will be responsible for driving company growth, ensuring operational excellence, and maintaining strong relationships with clients, stakeholders, and partners across the UAE.Key Responsibilities:<ul><li>Develop and execute the company&rsquo;s long-term strategic vision and business plans</li><li>Oversee daily operations and ensure efficient project execution across all construction sites</li><li>Lead, mentor, and manage senior leadership and departmental teams</li><li>Identify new business opportunities, partnerships, and market expansions</li><li>Ensure compliance with UAE laws, regulations, and safety standards</li><li>Manage company budgets, financial performance, and cost control strategies</li><li>Build and maintain strong relationships with clients, government entities, and stakeholders</li><li>Monitor industry trends and implement innovative construction practices</li><li>Represent the company in high-level meetings, negotiations, and public engagements</li><li>Ensure high standards of quality, safety, and customer satisfaction</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Construction Management, Business Administration, or related field (Master&rsquo;s preferred)</li><li>Minimum of 10&ndash;15 years of leadership experience in the construction industry</li><li>Proven track record in managing large-scale construction projects</li><li>Strong financial and business acumen</li><li>Excellent leadership, communication, and decision-making skills</li><li>In-depth knowledge of UAE construction regulations and market</li><li>Ability to drive growth and operational efficiency</li></ul>Preferred Qualifications:<ul><li>Experience working with government and private sector projects in the UAE</li><li>Strong network within the construction industry</li><li>PMP or relevant professional certifications</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Leadership role in a growing construction company</li><li>Opportunity to drive impactful projects across the UAE</li></ul>Pay: AED30,000.00 - AED40,000.00 per hourWork Location: In person

Chief Executive Officer

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