administration officer

GIE Saudi Arabia

<p><b>HR &amp; Administration Officer (Saudi National)</b><br/>Job Description &amp; Responsibilities</p><p><b>Position Overview</b></p><p>The HR &amp; Administration Officer is responsible for managing the organization&rsquo;s human resources functions and ensuring efficient administrative operations. The role supports recruitment, employee relations, performance management, HR compliance, and office administration while maintaining a productive and well-organized work environment.</p><p>The position also ensures that company policies, procedures, and labor regulations are properly implemented and followed.</p><p><b>Key Responsibilities</b></p><p><b>1. Human Resources Management</b>Recruitment &amp; Talent Acquisition</p><ul><li>Coordinate the recruitment process including job postings, screening resumes, scheduling interviews, and candidate selection.</li><li>Support onboarding and orientation of new employees.</li><li>Maintain candidate databases and recruitment records.</li></ul><p>Employee Relations</p><ul><li>Serve as the main point of contact for HR-related inquiries.</li><li>Address employee concerns and workplace issues.</li><li>Foster a positive and productive workplace culture.</li></ul><p>Performance Management</p><ul><li>Assist in implementing performance evaluation systems.</li><li>Coordinate performance reviews and feedback processes.</li><li>Track employee development and improvement plans.</li></ul><p>HR Policies &amp; Compliance</p><ul><li>Ensure compliance with labor laws and organizational policies.</li><li>Maintain and update HR policies and employee handbook.</li><li>Ensure proper implementation of workplace regulations and standards.</li></ul><p>HR Records &amp; Documentation</p><ul><li>Maintain accurate employee records and HR databases.</li><li>Manage employment contracts, job descriptions, and HR documentation.</li><li>Track employee attendance, leave records, and working hours.</li></ul><p><b>2. Payroll &amp; Employee Benefits</b></p><ul><li>Assist in preparing payroll data and salary records.</li><li>Track employee benefits such as insurance, leave, and allowances.</li><li>Coordinate with finance for salary processing and reimbursements.</li><li>Maintain confidentiality of employee compensation information.</li></ul><p><b>3. Administrative Management</b>Office Administration</p><ul><li>Manage daily office operations and administrative tasks.</li><li>Coordinate office supplies, equipment, and vendor services.</li><li>Ensure the office environment is organized and efficient.</li></ul><p>Documentation &amp; Records</p><ul><li>Maintain company documentation and filing systems.</li><li>Manage contracts, agreements, and internal records.</li><li>Prepare official letters, memos, and administrative reports.</li></ul><p>Meeting &amp; Event Coordination</p><ul><li>Schedule meetings and prepare meeting materials.</li><li>Coordinate internal events, workshops, and staff activities.</li></ul><p><b>4. Financial &amp; Procurement Support</b></p><ul><li>Assist with administrative procurement processes.</li><li>Coordinate vendor contracts and service agreements.</li><li>Track office expenses and administrative budgets.</li></ul><p><b>6. Compliance &amp; Governance</b></p><ul><li>Ensure compliance with company regulations and HR policies.</li><li>Support internal audits and administrative reviews.</li><li>Maintain confidentiality of company and employee information.</li></ul><p><b>Key Deliverables</b></p><ul><li>HR policies and procedures documentation</li><li>Employee records and HR database management</li><li>Recruitment and onboarding processes</li><li>Performance review documentation</li><li>Administrative reports and records</li><li>Office operations management</li></ul><p><b>Required Skills</b>Core Skills</p><ul><li>Human resources management</li><li>Organizational and administrative skills</li><li>Communication and interpersonal skills</li><li>Problem solving and conflict resolution</li><li>Time management and multitasking</li></ul><p>Technical Skills</p><ul><li>HR systems and databases</li><li>Microsoft Office (Excel, Word, PowerPoint)</li><li>Payroll and attendance systems</li><li>Document management systems</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>3+ years experience in HR and administration.</li><li>Knowledge of labor laws and HR best practices in KSA.</li><li>HR certifications (SHRM, CIPD, or equivalent) are an advantage.</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p><p>Expected Start Date: 27/03/2026</p>

HR & Administration Officer (Saudi National)

Worley

<div>
 <strong>
  Building on our past. Ready for the future
  <br/>
  <br/>
 </strong>
 Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
 <br/>
 <br/>
 <strong>
  Job Purpose &amp; Scope
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ensuring HSSEQ goals, objectives and targets are met through personal leadership and involvement.
  </li>
  <li>
   Safe delivery and handover of the Project to the Owner, sustainably, safely, on time, within budget, ensuring that a quality product is produced that represents &lsquo;best value&rsquo; for the Owner and their Stakeholders.
  </li>
  <li>
   To provide Cost and Estimating management, leadership and support for all Project activities.
  </li>
  <li>
   Oversee Budget, Cost, Estimating, Progress Measurement and Forecasting activities of the EPC Contractor and ensure these are aligned to the overall Project objectives.
  </li>
  <li>
   Support the Project Controls Manager and provide functional support to the Project PMC and Owner&rsquo;s teams.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Principal Accountabilities
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 </strong>
 <ul>
  <li>
   Support office administration and facilities management
  </li>
  <li>
   Provide Personnel Administration &amp; Mobilization Support
  </li>
  <li>
   Arrange air tickets, hotel bookings, site accommodation, and transportation.
  </li>
  <li>
   Coordinate staff movements between HQ, site, and home country.
  </li>
  <li>
   Manage vehicle allocation, driver coordination, and transport schedules.
  </li>
  <li>
   Support emergency travel and mobilization requirements.
  </li>
  <li>
   Control logistics costs in line with approved budgets
  </li>
  <li>
   Maintain administrative records, correspondence logs, and filing systems.
  </li>
  <li>
   Support document controllers with transmittals, courier handling, and archiving.
  </li>
  <li>
   Manage incoming/outgoing letters, packages, and official communications.
  </li>
  <li>
   Ensure proper confidentiality and controlled access to sensitive documents.
  </li>
  <li>
   Maintain attendance, timesheets, and leave records for PMC personnel.
  </li>
  <li>
   Coordinate with project controls / HR for timesheet validation and payroll inputs.
  </li>
  <li>
   Track annual leave balances and support leave utilization planning.
  </li>
  <li>
   Issue reminders on contract end dates and leave encashment policies.
  </li>
  <li>
   Manage admin-related vendors (transport, catering, cleaning, accommodation).
  </li>
  <li>
   Support procurement with quotations, LPO follow-ups, and service contracts.
  </li>
  <li>
   Monitor vendor performance and service-level compliance
  </li>
  <li>
   Process invoices related to admin services for finance verification.
  </li>
  <li>
   Support cost tracking for admin and logistics budgets.
  </li>
  <li>
   Verify invoices, receipts, and supporting documents before finance submission.
  </li>
  <li>
   Maintain petty cash records (if applicable).
  </li>
  <li>
   Act as focal point for administrative coordination with Client and contractors.
  </li>
  <li>
   Support Client audits, meetings, and visits (logistics and arrangements).
  </li>
  <li>
   Ensure alignment with Client administrative procedures and site rules.
  </li>
  <li>
   Ensure compliance with Company, Client, and regulatory requirements.
  </li>
  <li>
   Support internal and external audits (HR, HSE, ISO, Client audits).
  </li>
  <li>
   Maintain updated administrative procedures and trackers.
  </li>
  <li>
   Provide regular admin status reports to PMC management.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications And Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A bachelor' s degree in any discipline or equivalent from an accredited university and have relevant experience as Administrator or similar role in the Oil &amp; Gas or Petrochemical Projects.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Moving forward together
  <br/>
  <br/>
 </strong>
 We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
 <br/>
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 We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
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 And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
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 Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.
</div>


Administration Officer

Crescent Steel & Allied Products

<div><div><div><p>Crescent Steel and Allied Products Limited is a multi business organization spread over four campuses with over 500 employees. We are currently inviting applications from dynamic individuals whose values align with ours for the position of Officer Administration (Factory).
<br>
<br>
This position will be reporting to the Manager Administration and HR (Factory). Standard (not exhaustive) requirements of the position are listed below:
</p></div></div><div><div><div><div><div><div><p>Job Title</p>
</div><div><p>Officer Administration (Factory)</p>
</div></div></div><div><div><div><p>Location</p>
</div><div><p>Factory, Nooriabad</p>
</div></div></div><div><div><div><p>Age</p>
</div><div><p>25-35 years</p>
</div></div></div><div><div><div><p>Education / Qualification</p>
</div><div><p>Bachelors in Business Administration / Arts / Commerce</p>
</div></div></div><div><div><div><p>Salary Range (PKR)</p>
</div><div><p>Market Compatible</p>
</div></div></div><div><div><div><p>Experience</p>
</div><div><p>4 to 5 years</p>
</div></div></div><div><div><div><p>Last Date of Application</p>
</div><div><p>April 15, 2026</p>
</div></div></div><div><div><div><p>Job Description</p>
</div><p></p><div><div><ul><li>Manage all administrative activities at the factory, such as maintaining cleanliness and hygiene, ensuring proper functioning of fire-fighting apparatus for use during emergencies, and making arrangements for serving tea and refreshments to staff and guests visiting the factory, etc.</li></ul>
<ul><li>Arrange travel, boarding, and lodging for all guests visiting the factory, and manage the affairs of the guest house.</li></ul>
<ul><li>Handle procurement of office supplies, kitchen items, and general maintenance requirements.</li></ul>
<ul><li>Supervise administrative staff and horticulture activities, ensuring efficient task allocation and execution.</li></ul>
<ul><li>Take timely action on charge sheets, disciplinary actions, inquiries, and issuance of show cause notices to employees.</li></ul>
<ul><li>Implement company policies, maintain discipline, and report incidents while guiding employees on rules and procedures.</li></ul>
<ul><li>Maintain and update employee records, including personal files, medical, insurance, and claims documentation.</li></ul>
<ul><li>Manage attendance, leave, overtime, and related payroll inputs for factory employees.</li></ul>
<ul><li>Ensure accurate HR records and compliance by coordinating employee data for statutory bodies and insurance eligibility.</li></ul>
<ul><li>Manage employee onboarding and payroll processes while ensuring compliance with labor laws and overseeing the maintenance of factory and residential facilities.</li></ul>
<ul><li>Liaise with workers for communicating their grievances and suggestions to management.</li></ul>
<ul><li>Carry out any other tasks assigned by the Manager Administration and HR at the factory.</li></ul>
<ul><li>Ensure adherence to safety standards and support audits/inspections.</li></ul>
<ul><li>Oversee employee transport, vehicle maintenance, and fuel usage (if applicable).</li></ul>
<ul><li>Monitor vendor performance, renew contracts, and ensure service quality.</li></ul>
<ul><li>Coordinate internally with all department personnel at the factory for matters related to administration, HR and Administration department personnel at the Head Office</li></ul>
<ul><li>Coordinate internally wiith external and internal auditors for audit purposes, regulatory authorities, local community including police, labor, SITE officials, etc.</li></ul>
</div>
</div></div></div><p></p><div><div><div><p>Skills Required</p>
</div><p></p><div><p><b>Behavioral:</b></p>
<ul>
<li>Negotiation skills</li>
<li>Interpersonal skills</li>
<li>Analytical Thinking</li>
<li>Multi-tasking</li>
<li>Responsiveness</li>
<li>Enterprising</li>
<li>Prioritizing and Problem Solving</li>
<li>Courage and Conviction</li>
<li>Ethics (Compliance, Fraud, Abuse, Business)</li>
</ul><p></p>
</div><p></p><div><p><b>Technical:</b></p>
<ul>
<li>Talent Management</li>
<li>Rewards</li>
<li>Performance Management</li>
<li>Employee Engagement</li>
<li>Advocacy</li>
<li>Labour Laws</li>
<li>Interviewing Skills</li></ul></div></div></div></div></div></div></div><p></p>

Officer Administration (Factory)

Ramr

<p>The Payroll &amp; Administration Officer is responsible for the accurate and timely processing of payroll while supporting day-to-day administrative operations. This role ensures compliance with company policies and Kuwait&rsquo;s labor regulations, maintains employee records, and contributes to efficient office management.</p><p><b>Requirements</b></p><ul><li>Bachelor degree</li><li>5 years of experience</li><li>Experience in handling payroll cycle</li><li>Knowledge of HR administration</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Admin & payroll officer

Irfan & Faran Law Associates

<p><b>Receptionist cum Administration Officer (Hospital)</b></p><p><b>Location: Mehmoodad/Baloch Colony Residents</b></p><p><b>Job Overview:</b><br/>At Bismillah Hospital we are looking for a responsible and well-organized <b>Receptionist cum Administration Officer</b> to manage front desk operations and support daily administrative tasks in a hospital setting. The ideal candidate should have good communication skills, a professional attitude, and the ability to handle patients with care and empathy.</p><p><b>Key Responsibilities:</b></p><ul><li>Greet and assist patients and visitors in a polite and professional manner</li><li>Manage <b>patient appointments</b>, registrations, and inquiries</li><li>Handle incoming calls and direct them to the relevant departments</li><li>Maintain <b>patient records</b> and ensure proper documentation</li><li>Manage billing coordination and basic cash handling (if required)</li><li>Support administrative tasks such as filing, data entry, and report preparation</li><li>Coordinate with doctors, nurses, and other hospital staff</li><li>Ensure cleanliness and organization of the reception area</li><li>Handle patient concerns and guide them accordingly</li></ul><p><b>Requirements:</b></p><ul><li>Minimum <b>Intermediate / Bachelor&rsquo;s degree</b></li><li>Good communication skills (Urdu &amp; basic English)</li><li>Basic computer knowledge (MS Word, Excel)</li><li>Strong organizational and multitasking skills</li><li>Friendly, presentable, and professional personality</li><li>Prior experience in a hospital/clinic is must</li></ul><p><b>Working Hours:</b><br/>Evening Shift</p><p>Work Location: In person</p>

Receptionist cum Administrator - Evening Shift Only with hospital experience

<div><div><div><p>Crescent Steel and Allied Products Limited is a multi business organization spread over four campuses with over 500 employees. We are currently inviting applications from dynamic individuals whose values align with ours for the position of Officer Administration.
<br>
<br>
This position is responsible for assisting the Manager Administration in all administrative tasks. Standard (not exhaustive) requirements of the position are listed below:
</p></div></div><div><div><div><div><div><div><p>Job Title</p>
</div><div><p>Officer Administration</p>
</div></div></div><div><div><div><p>Location</p>
</div><div><p>Head Office, Karachi</p>
</div></div></div><div><div><div><p>Age</p>
</div><div><p>Maximum 28 years</p>
</div></div></div><div><div><div><p>Education / Qualification</p>
</div><div><p>Bachelors (BA / B.Com / BBA)</p>
</div></div></div><div><div><div><p>Salary Range (PKR)</p>
</div><div><p>Market Compatible</p>
</div></div></div><div><div><div><p>Experience</p>
</div><div><p>Minimum 2 years</p>
</div></div></div><div><div><div><p>Last Date of Application</p>
</div><div><p>April 15, 2026</p>
</div></div></div><div><div><div><p>Job Description</p>
</div><p></p><div><div><ul><li>Oversee the processing and implementation of office service contracts, ensuring high standards of facility maintenance and timely service delivery.</li></ul>
<ul><li>Check and verify the accuracy and correctness of the amount and other details of utility bills/invoices received from service providers.</li></ul>
<ul><li>Collect and scrutinize all medical reimbursement bills and compile and forward them to the Payroll department.</li></ul>
<ul><li>Ensure timely EOBI payments and maintain accurate, up-to-date records in compliance with regulatory requirements.</li></ul>
<ul><li>Provide logistical and administrative support to user departments for outdoor tasks and meeting arrangements.</li></ul>
<ul><li>Ensure consistent and high-quality housekeeping across all office areas.</li></ul>
<ul><li>Prepare and monitor monthly administrative expenses and preventive maintenance plans to ensure cost efficiency and operational continuity.</li></ul>
<ul><li>Ensure compliance with HSE objectives and execute actions in line with plans and calendar.</li></ul>
<ul><li>Assist in the preparation of attendance report on monthly basis and forward to the Payroll department.</li></ul>
<ul><li>Assist in preparation of departmental daily and monthly reporting.</li></ul>
<ul><li>Assist in preparation of CAPEX and OPEX budgets.</li></ul>
<ul><li>Assist in the preparation of purchase requisitions.</li></ul>
<ul><li>Arrange travel and accommodation for employees on official trips.</li></ul>
<ul><li>Fleet management including the timely registration and insurance of company vehicles, and maintain comprehensive records of repairs, maintenance, and fuel consumption.</li></ul>
<ul><li>Ensure registration of all eligible employees with designated health and life insurance providers, and maintain accurate documentation.</li></ul>
<ul><li>Ensure effective record management in accordance with the company&rsquo;s Record Management Policy.</li></ul>
<ul><li>Manage office supplies inventory, ensuring timely procurement and proper stock levels.</li></ul>
<ul><li>Manage the security of physical records and assets, maintaining a reliable asset inventory.</li></ul>
<ul><li>Petty cash expense management.</li></ul>
<ul><li>Ensure policy and process adherence as per the Administration Systems Manual and participate in internal audits.</li></ul>
<ul><li>Conduct regular office rounds to ensure smooth operations, address employee concerns, and maintain a productive work environment.</li></ul>
<ul><li>Provide on-ground coordination for assigned projects, ensuring smooth progress and reporting.</li></ul>
<ul><li>Remain accessible during emergencies and provide operational or technical support to team members as and when required.</li></ul>
<ul><li>Assist in managing administrative services such as reception, photocopying, parking, mailroom, meeting rooms, fleet vehicles, and canteen/messing.</li></ul>
<ul><li>Respond to employee queries and service-related requests, ensuring professional and timely resolution.</li></ul>
<ul><li>Maintain strong working relationships with service providers, vendors, and internal stakeholders to support smooth daily operations.</li></ul>
<ul><li>Supervise support staff and monitor work processes.</li></ul>
</div>
</div></div></div><p></p><div><div><div><p>Skills Required</p>
</div><p></p><div><p><b>Behavioral:</b></p>
<ul>
<li>Interpersonal Skills</li>
<li>Negotiation Skills</li>
<li>Attention to Detail</li>
<li>Responsiveness</li>
<li>Business Acumen</li>
<li>Problem Solving</li>
<li>Persuasion</li>
<li>Multi-Tasking</li>
<li>Analytical Thinking</li>
<li>Courage and Conviction</li>
<li>Ethics (Compliance, Fraud, Abuse, Business)</li>
</ul><p></p>
</div><p></p><div><p><b>Technical:</b></p>
<ul>
<li>Risk Management</li>
<li>Project Management</li>
<li>MS Office</li>
<li>Compliance and Internal Control</li>
<li>Market Knowledge</li>
<li>Process Improvement</li>
<li>Basic Knowledge of Supply Chain and Logistics</li>
<li>Basic Financial Knowledge</li></ul></div></div></div></div></div></div></div><p></p>

Officer Administration

Dar Al Shifa Hospital

<div><p>The Junior Medical Officer is responsible for mediating the Medical Administration&rsquo;s assignments pertaining to operational execution, incident management, legal inquiries, documents initiation and review, continuous quality improvement, planning and participation in relevant educational activities, orientation of newly joining staff, following up and auditing new projects and clinical programs, and performing any other relevant task assigned by the Medical Administration.
</p><p><b>Main Duties and Responsibilities/Performance Standards</b></p>
<ul>
<li>Directs and coordinates investigations of medical departments&rsquo; incidents and follows on the corrective and preventive measures.</li>
<li>Reviews and acts on improvement of key medical performance indicators</li>
<li>Evaluates patients' medical records as part of investigations, documentation audits, or legal inquiries</li>
<li>Initiates and/or revises medical informed consents</li>
<li>Conducts regular visits to the clinical units to verify compliance with best practices as per hospital policies or national legislation</li>
<li>Actively participates in medical departments&rsquo; quality initiatives, risk management and other activities as required and assigned.</li>
<li>Participates in the planning, development, coordination, and presentation of specific training and educational programs as appropriate to the improvement needs.</li>
<li>Assistant in initiation and reviewing Medical Administration&rsquo;s related policies and procedures, keeping in mind accreditation standards, professional consideration, Country&rsquo;s laws and regulations.</li>
<li>Participates in medical departments&rsquo; meetings related to quality, safety and other operational matters as assigned by the Medical Administration</li>
<li>Assists in the development of the Medical Administration&rsquo;s operational plan, and follows up its timely execution</li>
<li>Promotes inclusive health by working on initiatives to provide equitable and accessible care to patients and families with special needs.</li>
<li>Orients and overseas new medical administration staff for their job functions as assigned by the Medical Director.</li>
<li>Delegated by the Medical Administration to supervise and follow up the progress of assigned projects and clinical programs and performs required audits as assigned</li>
<li>Performs any job-related duties arising due to additional department functions as required and assigned by the Medical Director.</li>
<li>Working Condition: Able to withstand stressful environment.</li>
</ul>
<div><b>Qualifications, Competences and Skills
</b></div><div><b>Education</b>: Bachelor&rsquo;s Degree (Health Care Profession)
</div><div><b>Experience</b>: 2-3 years of experience in healthcare field
</div><div><b>Licensure</b>: Not applicable
</div><div><b>Language</b>: Proficiency in English Languages. (Arabic language added advantages)
</div><div><b>Computer Proficiency</b>: Proficiency in Microsoft Office, Excel, PowerPoint and on SPSS-Optional
</div><div><b>Performance Competencies
</b></div><ul><li>Ability to detect problems and report information to appropriate personnel.
</li><li>Ability to communicate effectively, both verbally and in writing.
</li><li>Ability to understand and follow safety instructions and procedures.
</li><li>Ability to gather data, compile information, and prepare reports.
</li><li>Able to understand workflow in various departments and do necessary reports.</li>
<li>Ability to perform Statistical Analysis</li>
<li>Strong observation skills, Capable problem-solver</li>
<li>Strong multi-tasking capability</li>
</ul>
<p><b>Principle Working Relationships and Remarks
</b></p><ul><li>Hospital /Outsourced employees and Patients/Patient&rsquo;s relatives</li>
<li>External personnel visiting the organization on job related issues</li></ul></div>

Junior Medical Officer

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