administration officer

Islamic Development Bank (IsDB)

<div>
 Title: Administration Officer
 
 
 Requisition ID: 5777
 
 
 
 Overview
 
 
 
 
 Complex:
 
 IsDB Institute
 
 Division:
 
 DG, IsDBi Front Office
 
 Country:
 
 Saudi Arabia
 
 Location:
 
 IsDB HQ, Jeddah
 
 Job Grade:
 
 E1
 
 Contract Type:
 
 Fixed Term
 
 Closing Date:
 
 18-Mar-2026
 
 
 
 Job Purpose
 
 
 
 To Coordinate and Follow up the day-to-day office administration, procurement of goods &amp; services for the Institute to ensure smooth functioning of the Institute that will enable the Institute achieving its strategic objectives.
 
 
 
 Key Accountabilities
 
 
 
 
 Administrative Policies, Processes and Procedures:
 
 
 
 <ul>
 <li>
 Follow up the Implementation of the internal Administrative policies and procedures for the Institute ensuring consistency and compliance with the IsDB policies and procedures.
 
 
 </li>
 </ul>
 
 Office Administration
 
 
 
 <ul>
 <li>
 Ensure timely provision of various administrative services, office supplies, office equipment etc. to enable conduct of business in an efficient manner.
 </li>
 <li>
 Liaise and coordinate with Teams to ensure the implementation of Director General&rsquo;s instructions as well as to follow up on assignments/tasks and provide the Director General with the updated status in a timely manner.
 </li>
 <li>
 Draft Memos, letters for the Director General.
 </li>
 <li>
 Assist and manage the Director General calendar and meetings. Official correspondence with the internal and external the Institute stakeholders.
 
 
 </li>
 </ul>
 
 Facilities Management
 
 
 
 <ul>
 <li>
 In coordination with the ASD Facilities Unit, ensure all office facilities like office space, furniture, HVAC System, Electrical System, Telecom System and other facilities are maintained in a timely and effective manner to enable the Institute conducting its business in an efficient manner.
 
 
 </li>
 </ul>
 
 Procurement
 
 
 
 <ul>
 <li>
 Participate in bidding committees for goods and services at the Institute, provide and the support to the bidding committees members on the
 
 
 </li>
 </ul>
 procurement Policies and procedures.
 
 
 <ul>
 <li>
 Procure goods and services, as per the business needs, ensuring compliance with the established procurements policies and procedures.
 
 
 </li>
 </ul>
 
 Budget
 
 
 
 <ul>
 <li>
 Participate in the development of the general administration budget while taking into consideration current and future needs, areas of unsatisfactory performance are identified, and potential areas of cost reduction or performance improvement opportunities are capitalized upon.
 
 
 </li>
 </ul>
 
 Service Agreements
 
 
 
 <ul>
 <li>
 Coordinate with the Legal Division to draft, finalize and sign agreements with various vendors and service providers and ensure that goods and services are
 
 
 </li>
 </ul>
 provided, by the vendors, as per the agreements.
 
 
 <ul>
 <li>
 Maintain the agreements signed in a safe and secure manner.
 
 
 </li>
 </ul>
 
 Invoice And Payments
 
 
 
 <ul>
 <li>
 Process and provide to the corporate performance team all invoices of the vendors and service providers in a timely and accurate manner to facilitate release of payments.
 </li>
 <li>
 Escalate issues to the Management and the concerned vendor / service providers in case of any dispute and resolve the same in a timely and amicable manner.
 
 
 </li>
 </ul>
 
 IMDT Services
 
 
 
 <ul>
 <li>
 Liaise with the concerned IT Business Partner to ensure provision of efficient and adequate IT services to the Institute.
 
 
 </li>
 </ul>
 
 Academic And Professional Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration/ Commerce or any relevant discipline.
 </li>
 <li>
 Minimum 3 years of experience in administration and / or procurement in a large organization.
 </li>
 <li>
 Languages: English: Mandatory | Arabic: Preferred | French: Preferred.
 
 
 </li>
 </ul>
 
 Skills &amp; Necessary Knowledge
 
 
 
 <ul>
 <li>
 Building Relationships
 </li>
 <li>
 Passion for Excellence
 </li>
 <li>
 Problem Solving
 </li>
 <li>
 Stakeholder Management
 </li>
 <li>
 Customer Service Orientation
 </li>
 <li>
 Vendor Management
 </li>
 <li>
 SAP ERP and JIRA skills
 </li>
 <li>
 Advanced MS Office skills.
 
 
 </li>
 </ul>
 
 About Application Process
 
 
 
 If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):
 
 
 <ul>
 <li>
 Resume/CV
 </li>
 <li>
 Copy of passport
 </li>
 <li>
 Academic certificate
 
 
 </li>
 </ul>
 If you are currently an IsDB Regular staff applying for this role and get selected through the competitive selection process; your current contract type and other terms and conditions will remain unchanged.
 
 
 The Islamic Development Bank (IsDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications). In addition, the IsDB does not request information on applicants&rsquo; bank accounts. The IsDB declines all responsibility for the fraudulent publications of job posts or job offers in its name or, in general, for the fraudulent use of its name in any way whatsoever.
</div>

Administration Officer

Asianet Pakistan

Position Overview &ndash; Junior Administration OfficerWe are looking for a responsible and organized Junior Administration Officer to support daily administrative functions and ensure smooth office operations. The ideal candidate will assist with record management, office coordination, and general administrative tasks while providing support to multiple departments. This role is suitable for someone who is detail-oriented, dependable, and capable of handling routine tasks efficiently in a professional environment.Job DetailsLocation: Karachi Employment Type: Full-TimeKey Responsibilities<ul><li>Maintain, organize, and regularly update office records, documents, and files</li><li>Perform routine administrative tasks including photocopying, scanning, and filing</li><li>Assist in onboarding new employees by preparing workspaces and necessary documentation</li><li>Support procurement activities and help manage office supplies and inventory</li><li>Provide day-to-day administrative assistance to various departments as assigned by supervisors</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in any discipline</li><li>6 months to 1 year of experience in administrative or office support roles</li><li>Proficiency in Microsoft Office, particularly Word and Excel</li><li>Good organizational skills with attention to detail</li><li>Ability to manage tasks efficiently and work collaboratively within a team</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your current Salary?</li></ul>Experience:<ul><li>administration: 1 year (Preferred)</li></ul>Work Location: In person

Junior Administration Officer

Wasael Property Management

<div>
 
 Job Purpose
 
 
 
 To provide pro-active administrative support within the business to all relevant stakeholders to ensure that full administrative needs are met within the business for a smooth daily operation.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Maintain records of attendance, gate pass information access, leave applications, incoming and outgoing transmittals related to the department.
 </li>
 <li>
 Provide general administrative and clerical support to the Operations department employees (e.g. annual leave applications, time sheets, correspondence etc.).
 </li>
 <li>
 Follow up with different departments to ensure the effective processing of business requirements to meet the department and Head of Department needs.
 </li>
 <li>
 Generating monthly, quarterly and annual reporting on all aspects of the operation in additional to any ad hoc reports as required by the Head of Department by using the information entered in the system.
 </li>
 <li>
 Maintain and update all necessary records and database that includes but not limited to services provided, supplier&rsquo;s list etc.
 </li>
 <li>
 Ensure that the office facilities are well always presented and professional.
 </li>
 <li>
 Improves programming and service quality by suggesting new applications, updating procedures as evaluated by Line Manager.
 </li>
 <li>
 Serves as a point of contact for contractors for receiving invoices, service reports, and other submittals from the suppliers, service providers, etc. for Line Manager&rsquo;s approval.
 </li>
 <li>
 Create Purchase Requisitions and submit them to Line Manager for approval, when required.
 </li>
 <li>
 Responsible for raising concerns, issues, delays, complaints to Line Manager for appropriate intervention in relation to business activities.
 </li>
 <li>
 Perform other duties as assigned by the Direct Manager.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree or Diploma with equivalent experience.
 </li>
 <li>
 Experience: Minimum 2 years&rsquo; professional experience in Administration.
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Knowledge in MS Office, Oracle
 </li>
 <li>
 Experience in procurement administration (Purchase Order / Purchase request) an advantage
 
 
 </li>
 </ul>
 
 KPIs
 
 
 
 <ul>
 <li>
 Ensure weekly completion of review and forwarding of all invoice to Finance.
 </li>
 <li>
 Distribute and file relevant documents such as service reports, correspondences within 2 working days after receipt.
 </li>
 <li>
 Organize and monitor the project documentation to ensure that all documents are available in the correct file for reference. This should be reviewed on a weekly / monthly basis.
 </li>
 </ul>
</div>

BlackStone eIT

<div>
 Job Title: Documentation &amp; Technical Administration Officer (Arabic Speaking) - a hybrid of technical writer + administrative coordinator Job Summary The Documentation &amp; Technical Administration Officer is responsible for creating, formatting, and managing all official departmental documentation, including memos, user guides, SOPs, and operational manuals. The role ensures that all written materials are clear, accurate, compliant with organizational standards, and properly stored for easy retrieval. Key Responsibilities
 
 
 <ul>
 <li>
 Official Communication: o Draft and format official memos, letters, and formal correspondence for internal and external stakeholders. o Ensure all communications follow the approved corporate tone, structure, and formatting standards
 
 
 </li>
 </ul>
 &squf; Standard Operating Procedures (SOPs) &squf; Work instructions and process flows &squf; Policies and guidelines &squf; User manuals and training materials o Maintain document version control and archiving systems.
 
 
 <ul>
 <li>
 User Guides, Manuals, &amp; Service Cards: o Update and standardize user guides for systems, tools, and processes used within the department. o Collaborate with SMEs to ensure technical accuracy and usability of guides
 </li>
 <li>
 Records &amp; Knowledge Management: o Organize and maintain the department's documentation repository in SharePoint or other platforms. o Track approvals and keep an up-to-date log of active, obsolete, and pending documents
 </li>
 <li>
 Support to Department Operations o Assist with preparing meeting minutes, reports, and presentations. o Coordinate with other departments to gather data and updates needed for reports or memos. Qualifications
 </li>
 <li>
 Bachelor's degree in Business Administration, Communications, or related field
 </li>
 <li>
 3+ years in administrative support, documentation management, or technical writing roles
 </li>
 <li>
 Strong command of Arabic and English for formal and technical writing
 </li>
 <li>
 Experience in government, corporate, or regulated environments is an advantage
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, PowerPoint) and SharePoint
 </li>
 <li>
 Excellent organizational skills and attention to detail
 </li>
 <li>
 Ability to understand and summarize technical or procedural information clearly
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Information Technology, Technical Communication, or a related field
 </li>
 <li>
 5+ years of experience in technical writing, documentation management, or a related administrative role
 </li>
 <li>
 Strong understanding of technical concepts and ability to communicate them clearly
 </li>
 <li>
 Experience with document management systems and tools (e.g., Confluence, SharePoint, or similar).
 </li>
 <li>
 Excellent writing, editing, and proofreading skills
 </li>
 <li>
 Highly organized with attention to detail
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment
 </li>
 <li>
 Strong interpersonal skills and ability to work effectively with cross-functional teams
 </li>
 </ul>
</div>

Documentation & Technical Administration Officer

Al Murad Sign

Duties &amp; Responsibilities<ul><li>Greet and assist visitors, clients, and suppliers in a professional and courteous manner</li><li>Answer, screen, and route incoming phone calls and handle general inquiries</li><li>Manage front desk operations and maintain a neat and welcoming reception area</li><li>Handle email communication with clients, suppliers, and relevant authorities</li><li>Perform general administrative and clerical duties as assigned by management</li><li>Prepare, maintain, and organize office records, files, and correspondence</li><li>Assist in preparing quotations, delivery notes, invoices, and related documents</li><li>Coordinate with internal departments to support daily office and operational activities</li><li>Maintain basic records related to projects, materials, and office requirements</li><li>Arrange access passes, entry permits, and approvals when required</li><li>Monitor and maintain office stationery and office supplies</li><li>Provide routine administrative support to Accounts and HR departments</li><li>Ensure compliance with company policies, confidentiality, and safety procedures</li><li>Carry out any other tasks assigned by management from time to time</li></ul>Skills &amp; Requirements<ul><li>Proven experience minimum 2 years as a receptionist or administrative assistant</li><li>Good communication skills in English (Arabic is a plus)</li><li>Proficient in MS Office (Word, Excel, Outlook), Oracle, SAP</li><li>Basic knowledge of office administration and documentation</li><li>Ability to handle multiple tasks and work under pressure</li><li>Well-organized, detail-oriented, and professional attitude</li><li>Good interpersonal and customer service skills</li><li>Ability to work independently and as part of a team</li><li>Willingness to join immediately</li></ul>LocationAl Sajja, Sharjah - Please check the location before applyingWorking Hours<ul><li>8:00 AM to 6:00 PM</li><li>1-hour lunch break</li></ul>Salary<ul><li>AED 2,000 &ndash; 2,500 per month</li><li>Transportation not provided</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per month

Reception & Administration Officer

Tech4life Enterprises

About Us: Tech4Life Enterprises develop innovative healthcare software and medical devices for the developing world. Our goal is to improve access to quality healthcare by providing simple, affordable, and impactful health solutions for communities and frontline health providers.Role: The Administration &amp; Finance Officer plays a critical dual role within the organization, providing comprehensive financial management and administrative support to ensure smooth day-to-day operations. This position is responsible for maintaining accurate financial records, coordinating administrative functions, and contributing to the organization's operational efficiency and compliance.KEY RESPONSIBILITIESFinancial Management<ul><li>Maintain accurate books of accounts including general ledger, accounts payable, and accounts receivable</li><li>Prepare monthly, quarterly, and annual financial reports and statements</li><li>Manage budgeting, forecasting, and variance analysis processes</li><li>Process payroll, staff expense claims, and vendor invoices in a timely manner</li><li>Ensure compliance with tax regulations, statutory filings, and internal financial controls</li><li>Liaise with external auditors, banks, and regulatory bodies as required</li><li>Monitor cash flow and maintain accurate treasury records</li></ul>Administration &amp; Office Management<ul><li>Oversee day-to-day office operations, supplies procurement, and facilities management</li><li>Maintain and manage organizational records, filing systems, and documentation</li><li>Coordinate meetings, travel arrangements, and correspondence for senior management</li><li>Draft, review, and distribute internal communications, reports, and memos</li><li>Manage contracts, vendor relationships, and service agreements</li><li>Support HR administrative functions including onboarding and personnel file maintenance</li><li>Ensure compliance with company policies and procedures across all administrative activities</li></ul>QUALIFICATIONS &amp; EDUCATION<ul><li>Bachelor's degree in Finance, Accounting, Business Administration, or a related field (required)</li><li>Professional certification (CPA, ACCA, CMA, or equivalent) is an added advantage</li><li>Minimum 2&ndash;4 years of relevant experience in a finance and/or administrative role</li><li>Prior experience in a private sector company is preferred</li></ul>SKILLS &amp; COMPETENCIESTechnical Skills<ul><li>Proficiency in accounting software such as QuickBooks, SAP, Sage, or similar ERP systems</li><li>Strong command of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)</li><li>Sound knowledge of bookkeeping principles, GAAP/IFRS standards, and financial reporting</li><li>Experience with payroll processing, tax computations, and statutory compliance</li><li>Familiarity with procurement processes and contract management</li></ul>Soft Skills<ul><li>High level of integrity, accuracy, and attention to detail</li><li>Strong organizational and time-management skills with ability to prioritize competing tasks</li><li>Excellent written and verbal communication skills</li><li>Ability to work both independently and collaboratively within a team environment</li><li>Proactive problem-solving approach and analytical mindset</li><li>Discretion and professionalism in handling confidential information</li></ul>WORKING CONDITIONS<ul><li>Standard office hours, Monday to Friday (flexibility may be required during reporting periods)</li><li>Occasional overtime during audits, budget cycles, or end-of-year financial close</li><li>Office-based role with possible travel for banking or regulatory purposes</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs50,000.00 per monthWork Location: In person

Administration & Finance Officer

Confidential

<div>
 
 We are looking for a reliable HR and Administration Officer to support workforce administration for oil and gas maintenance operations based in Al Khor (Ras Lafan). The role focuses mainly on employee coordination, site documentation, and day to day HR and administrative support for a large project workforce.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Coordinate employee site access approvals and ensure all required permits are arranged before deployment
 </li>
 <li>
 Support visa related documentation and coordinate with the PRO team for employee processing and renewals
 </li>
 <li>
 Assist the recruitment team with interview coordination, document collection, and candidate onboarding
 </li>
 <li>
 Maintain daily employee attendance records and prepare overtime details for payroll processing
 </li>
 <li>
 Support the joining process of new employees and ensure smooth induction and documentation
 </li>
 <li>
 Coordinate staff accommodation including room allocation and camp related administration
 </li>
 <li>
 Arrange transportation schedules between accommodation and work locations
 </li>
 <li>
 Coordinate meal and catering arrangements for employees working on project sites
 </li>
 <li>
 Maintain manpower records and prepare regular administrative and HR reports
 </li>
 <li>
 Provide general HR and administrative support to project management and site teams
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 5+ experience in HR and administration within oil and gas or industrial maintenance projects in Qatar.
 </li>
 <li>
 Proficiency in MS Office applications
 </li>
 <li>
 Experience handling workforce administration for site-based employees
 </li>
 <li>
 Ability to manage multiple tasks in a fast-paced project environment
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 </ul>
 
 
</div>

HR and Admin Officer

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