administration officer

ambiance design

We are seeking a highly organized and proactive HR &amp; Administration Officer to manage the company&rsquo;s human resources and administrative functions. The ideal candidate will support day-to-day HR operations, employee administration, recruitment, visa processes, and client coordination while ensuring smooth internal operations within a fast-paced interior design environmentKey ResponsibilitiesHuman Resources &amp; Employee Administration&middot; Manage all employee administrative work, including attendance tracking, weekly reports, leave records, and personnel documentation.&middot; Maintain accurate and up-to-date employee files.&middot; Oversee onboarding and offboarding processes, ensuring compliance with company policies and UAE labor regulations.&middot; Handle employee queries related to HR policies, benefits, and procedures.Recruitment &amp; Talent Acquisition&middot; Manage the full recruitment cycle from sourcing, screening, and interviewing to final hiring approval.&middot; Coordinate interviews with management and ensure a smooth candidate experience.&middot; Prepare job offers, employment contracts, and related documentation.Visa &amp; PRO Coordination&middot; Handle visa renewals and new visa applications for employees.&middot; Liaise with PRO services for all immigration, labor, and government-related processes.&middot; Ensure compliance with UAE labor laws and immigration requirements.Client &amp; External Communication&middot; Act as a point of contact for clients, responding to inquiries in a timely and professional manner.&middot; Communicate with clients to explain, promote, and offer company services while maintaining a positive company image.&middot; Schedule meetings with clients, suppliers, and internal teams, ensuring proper coordination and follow-ups.Administration &amp; Office Management&middot; Maintain an organized database of suppliers, clients, and business contacts.&middot; Manage and archive all company records, including employee files, projects, events, and office supplies.&middot; Support project teams with administrative coordination related to design projects and site activities.&middot; Assist with general office management tasks to ensure smooth daily operations.Coordination &amp; Support&middot; Coordinate with designers, project managers, and suppliers to support project timelines.&middot; Assist in organizing company events, meetings, and internal activities.&middot; Ensure confidentiality of sensitive employee and company information at all times.Skills &amp; Qualifications&middot; Excellent communication and interpersonal skills.&middot; Proficient in English and Arabic.&middot; Strong problem-solving and organizational abilities.&middot; Ability to multitask and work under pressure in a fast-paced environment.&middot; High attention to detail and strong time management skills.&middot; Professional, confident, and client-focused attitude.Experience &amp; Requirements&middot; Minimum 2+ years of experience in an HR/Admin role within the UAE.&middot; Strong knowledge of UAE labor laws, visa processes, and HR best practices.&middot; Previous experience in an interior design, construction, or creative industry is an advantage.&middot; Proficiency in MS Office and HR/admin systems.Job Type: Full-timePay: From AED4,000.00 per month

HR & Administration Officer

BankByChoice

HR &amp; Office Administration OfficerThe HR &amp; Office Administration Officer supports project managers, teams, and HR functions by organizing administrative tasks, managing documentation, assisting with employee coordination, and supporting HR-related processes. This role ensures smooth communication, efficient operations, and supports both project and people-related initiatives within the organization.Key Accountabilities<ul><li>Maintain and update employee records, attendance, and leave data.</li><li>Support recruitment efforts, including posting job ads, scheduling interviews, and assisting in onboarding.</li><li>Communicate effectively with team members and coordinate internal updates.</li><li>Prepare basic reports, presentations, and HR-related documentation.</li><li>Support employee engagement and welfare activities.</li></ul>Job Specific Skills<ul><li>Organization skills: Ability to manage documents, schedules, and HR files.</li><li>Basic computer skills: Familiarity with Microsoft Word, Excel, PowerPoint, and email tools.</li><li>Communication skills: Clear and professional English writing and speaking.</li><li>Time management: Prioritizing administrative and HR tasks to meet deadlines.</li><li>Confidentiality: Handling employee and company information with discretion.</li></ul>Qualifications<ul><li>At least a High School Diploma; a Bachelor&rsquo;s Degree in Business Administration, Human Resource Management, or related field is an advantage.</li><li>Minimum of 1&ndash;2 years of experience in administrative and/or HR support roles preferred.</li><li>Experience in a multinational or project-based company is a plus.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Worley

<div>Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
Job Purpose &amp; Scope:
<ul><li>Ensuring HSSEQ goals, objectives and targets are met through personal leadership and involvement.
</li><li>Safe delivery and handover of the Project to the Owner, sustainably, safely, on time, within budget, ensuring that a quality product is produced that represents &lsquo;best value&rsquo; for the Owner and their Stakeholders.
</li><li>To provide Cost and Estimating management, leadership and support for all Project activities.
</li><li>Oversee Budget, Cost, Estimating, Progress Measurement and Forecasting activities of the EPC Contractor and ensure these are aligned to the overall Project objectives.
</li><li>Support the Project Controls Manager and provide functional support to the Project PMC and Owner&rsquo;s teams.
</li></ul>Principal Accountabilities:
<ul><li>Support office administration and facilities management
</li><li>Provide Personnel Administration &amp; Mobilization Support
</li><li>Arrange air tickets, hotel bookings, site accommodation, and transportation.
</li><li>Coordinate staff movements between HQ, site, and home country.
</li><li>Manage vehicle allocation, driver coordination, and transport schedules.
</li><li>Support emergency travel and mobilization requirements.
</li><li>Control logistics costs in line with approved budgets
</li><li>Maintain administrative records, correspondence logs, and filing systems.
</li><li>Support document controllers with transmittals, courier handling, and archiving.
</li><li>Manage incoming/outgoing letters, packages, and official communications.
</li><li>Ensure proper confidentiality and controlled access to sensitive documents.
</li><li>Maintain attendance, timesheets, and leave records for PMC personnel.
</li><li>Coordinate with project controls / HR for timesheet validation and payroll inputs.
</li><li>Track annual leave balances and support leave utilization planning.
</li><li>Issue reminders on contract end dates and leave encashment policies.
</li><li>Manage admin-related vendors (transport, catering, cleaning, accommodation).
</li><li>Support procurement with quotations, LPO follow-ups, and service contracts.
</li><li>Monitor vendor performance and service-level compliance.
</li><li>Process invoices related to admin services for finance verification.
</li><li>Support cost tracking for admin and logistics budgets.
</li><li>Verify invoices, receipts, and supporting documents before finance submission.
</li><li>Maintain petty cash records (if applicable).
</li><li>Act as focal point for administrative coordination with Client and contractors.
</li><li>Support Client audits, meetings, and visits (logistics and arrangements).
</li><li>Ensure alignment with Client administrative procedures and site rules.
</li><li>Ensure compliance with Company, Client, and regulatory requirements.
</li><li>Support internal and external audits (HR, HSE, ISO, Client audits).
</li><li>Maintain updated administrative procedures and trackers.
</li>Provide regular admin status reports to PMC management. 
<li>
 
</li></ul>Qualification and Experience
<ul><li>A bachelor&rsquo;s degree in any discipline or equivalent from an accredited university
</li><li>Relevant years' experience as Administrator or similar role in Oil &amp; Gas or Petrochemical projects including experience in GCC region.
</li></ul>Moving forward together
We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div>

Senior Administration Officer

Silverleaf Real Estate

Job Title: Administrative OfficerLocation: DUBAICompany: CLICK GROUPEmployment Type: Full-TimeWe are a forward-thinking marketing company focused on delivering data-driven, creative, and performance-oriented solutions. As we expand our capabilities, we are integrating advanced AI technologies into our workflows to enhance campaign effectiveness, personalization, and scalability.Key Responsibilities:<ul><li>Manage daily administrative tasks and office operations</li><li>Handle correspondence, emails, and phone calls professionally</li><li>Maintain and organize company records, files, and documents</li><li>Coordinate meetings, appointments, and schedules</li><li>Prepare reports, presentations, and documentation</li><li>Assist in procurement of office supplies and vendor coordination</li><li>Support HR and finance departments with administrative tasks</li><li>Ensure compliance with company policies and procedures</li></ul>Requirements:<ul><li>Proven experience as an Administration Officer, Administrative Assistant, or similar role</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication skills</li><li>Ability to multitask and work under pressure</li><li>Attention to detail and problem-solving skills</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Administrative Officer

Global Mission Support Services LLC

Position: Finance Officer Country Location: On-site, Nauru (Pacific Island Nation) Contract Type: Full-time Management Account &ndash; Healthcare (Hospital) Location: NauruJob Duties: Plans, schedules and oversees major software upgrades, new releases, and installation of related software applications. <ul><li>Develops documentation and training for end users on how to effectively use financial management system features and related applications.</li><li>Access control of various users review and management</li></ul>Liaising:<ul><li>Liaisons with the Banks to deal with banking issues. </li><li>Liaisons with other function managers to put the finance view in context.</li><li>Handles Financial Liaisons with related parties &amp; performs monthly Inter Company Current Account Reconciliations.</li></ul>Other Duties:<ul><li>Attends Statutory Audits, Quarterly Audit reviews and complies with the Audit requirements.</li><li>Develops various Accounting Policies &amp; Procedures and Accounting Manual in accordance with the Internal Management rules &amp; International Accounting Standards. </li><li>Be the focal point of contact for Finance reporting to Dubai HO and liaising with all relevant parties at the ground in Nauru</li><li>Performs other related duties as assigned or requested by the Finance Manager from time to time</li></ul>What You Bring:<ul><li>CIMA/ CMA or relevant financial qualifications</li><li>Experienced in management accountant in healthcare preferably a Hospital</li><li>Strong working knowledge of financial regulations and payroll legislation</li><li>High level of integrity, discretion, and professionalism</li><li>Excellent communication, and analytical skills</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Accommodation and meals provided.</li><li>Relocation expenses will be convered.</li><li>Annual Ticket with 30 days paid leave</li><li>Opportunity to work in an international environment.</li></ul>Note: All applications are contingent upon visa approval.Interested candidates are invited to send their CV and cover letter to recruitment@GMSS.ltd | talent@gmss.ltd with subject line Finance OfficerApplication Question(s):<ul><li>Do you understand that this position requires relocation to the country Nauru? Are you willing to be relocated to Nauru?</li><li>Do you have experience with Healthcare or Hospital?</li></ul>Work Location: In person

Finance Officer - Nauru Deployment

Volunteers of America

<div>Overview:
<div>
WHO WE ARE: We are more than a nonprofit organization. We are a ministry of service that includes nearly 400 paid, professional employees dedicated to helping those in need to rebuild their lives and reach their full potential. Founded locally in 1911, the Northern California &amp; Northern Nevada affiliate of Volunteers of America (VOA-NCNN) is one of the largest providers of social services in the region, operating more than 40 programs including housing, employment services, substance abuse, and recovery services to families, individuals, veterans, seniors, and youth. In fact, VOA-NCNN provides shelter or housing to over 3,500 men, women, and children every night.</div><div></div><div> 
OUR MISSION: To change individual lives, instill hope, increase self-worth and facilitate independence through quality housing, employment, and related supportive services. Volunteers of America Northern California &amp; Northern Nevada inspires self-sufficiency, dignity, and hope by providing critical health and human services to thousands of vulnerable individuals and families across Northern California &amp; Northern Nevada.</div><div></div><div> 
PROGRAM AND LOCATION: VOA, a Certified Great Place to Work, is recruiting for a Chief Financial Officer (CFO) position for VOA-NCNN. The CFO of the $40 million nonprofit organization will serve as a key member of the executive leadership team, responsible for providing strategic financial leadership and oversight to ensure the financial health and sustainability of the organization. This individual will play a critical role in managing financial resources, implementing financial policies and procedures, and supporting the organization&rsquo;s mission-driven initiatives. This position is a hybrid role with some days in the Sacramento office and some days working from home. Full-time employees (working 30 or more hours a week) are eligible for a benefits package that includes paid holidays, vacation, sick pay, health, dental, vision, life, and short-term disability insurance coverage.</div> 
<div></div>
Responsibilities:
<div>
OBJECTIVES/ACTIVITIES:</div><div>
A. Financial Planning and Strategy. 
1. Develop and implement financial strategies, goals, and objectives aligned with the organization&rsquo;s mission and strategic priorities. 
2. Lead the annual budgeting process and long-range financial planning efforts, ensuring alignment with organizational goals and objectives. 
3. Provide financial analysis and insights to support decision-making by the executive leadership team and the Board of Directors.</div><div></div><div> 
B. Financial Management and Operations: 
1. Oversee all aspects of financial management, including accounting, budgeting, cash flow management, and financial reporting. 
2. Ensure compliance with accounting principles, regulatory requirements and nonprofit financial standards. 
3. Implement and maintain robust internal controls to safeguard the organization&rsquo;s assets and mitigate financial risks.</div><div></div><div> 
C. Financial Reporting and Compliance: 
1. Prepare accurate and timely financial reports, including financial statements, budget variance analysis, and cash flow projections, for internal and external stakeholders. 
2. Coordinate with external auditors and regulatory agencies to ensure compliance with all financial reporting requirements and statutory regulations. 
3. Provide support and guidance to program managers and department heads on financial reporting and budget management.</div><div></div><div> 
D. Grant and Contract Management:
 
1. Oversee the financial aspects of grant and contract administration, including proposal budgeting, financial reporting, and compliance with funding requirements. 
2. Work closely with program staff to ensure alignment of grant budgets with programmatic goals and objectives. 
3. Monitor grant revenue and expenses, track grant performance metrics, and provide regular updates to stakeholders. 
</div><div>E. Strategic Leadership and Collaboration: 
1. Serve as a strategic advisor to the CEO, Board of Directors, and senior leadership team on financial matters and organizational strategy. 
2. Collaborate with cross-functional teams to integrate financial considerations into programmatic planning and decision-making. 
3. Participate in strategic planning initiatives and contribute to the development of organizational policies and initiatives.</div>
Qualifications:
<div>
EQUIVALENT EDUCATION AND EXPERIENCE:</div><div>
Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field; CPA or MBA preferred. Minimum of</div><div>
7-10 years of progressively responsible experience in financial management, with at least 3-5 years in a senior leadership role within a nonprofit organization. Strong knowledge of nonprofit accounting principles, financial reporting standards, and compliance requirements. Experience with grant and contract management, including federal grants and private foundation funding. Excellent analytical, problem-solving, and decision-making skills, with the ability to interpret complex financial data and provide strategic insights. Exceptional leadership, communication, and interpersonal skills, with the ability to build effective relationships with internal and external stakeholders. Demonstrated ability to lead and motivate a team, foster a culture of collaboration and accountability, and drive results in a mission-driven organization. Ideal candidate must have a strong desire to work for an organization dealing with issues unique to homelessness, substance abuse, mental health, seniors, and veterans. A valid California Driver&rsquo;s License is required and the ability to meet the organization&rsquo;s insurance carrier guidelines are required.</div><div></div><div> 
SPECIFIC SKILLS REQUIRED:</div><div>
Leadership skills 
Excellent oral and written communication skills 
Ability to assist and motivate other people 
Organizational skills 
Analytical 
Strategic thinker 
Statistical and mathematical skills</div><div></div><div> 
PHYSICAL REQUIREMENTS:</div><div>
Lift and move up to 10 pounds 
Stand, walk and sit frequently 
Bend and stoop occasionally</div> 
<div></div>
Pay Range: USD $185,000.00 - USD $210,000.00 /Yr.</div>

Administration - Chief Financial Officer (CFO)

YASMAC EQUIPMENT RENTAL & REPAIRING LLC

Admin &amp; Accounts Executive (Multi-Branch Operations)Company: Yasmac Equipment Rental &amp; Repairing LLC Location: Dubai, UAE Job Type: Full-timeJob OverviewWe are a well-established equipment rental and repair company operating across multiple branches in the UAE, seeking an experienced Admin &amp; Accounts Executive to manage integrated accounting, administrative, and operational support functions.This role is suited for a detail-oriented professional with strong UAE accounting experience and exposure to HR/admin operations in a multi-branch environment.Key ResponsibilitiesAccounting &amp; Finance<ul><li>Manage day-to-day accounting entries (AP/AR)</li><li>Handle supplier and customer ledger reconciliation</li><li>Prepare and review bank reconciliation statements</li><li>Monitor branch-wise expenses and petty cash</li><li>Verify invoices, payment vouchers, and supporting documents</li><li>Assist in monthly closing and management reporting</li><li>Maintain accurate financial records in ERP system</li><li>Support VAT-related documentation and compliance</li></ul>Administration &amp; HR Coordination<ul><li>Maintain employee records and HR documentation</li><li>Track attendance, leave, and overtime records</li><li>Support visa, renewal, and labor documentation coordination</li><li>Prepare internal communications, memos, and notices</li><li>Coordinate with branch managers on operational administration</li></ul>ERP &amp; Reporting<ul><li>Maintain and update ERP system data accurately</li><li>Generate financial and operational reports using Excel</li><li>Ensure data consistency across multiple branches</li><li>Support process improvements and documentation control</li></ul>Requirements (Strictly Required)<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or Business Administration</li><li>Minimum 4&ndash;6 years UAE experience in accounting and administration roles</li><li>Strong knowledge of accounts payable, receivable, and bank reconciliation</li><li>Hands-on experience with VAT procedures in the UAE</li><li>Advanced proficiency in Microsoft Excel (mandatory)</li><li>Experience working with ERP systems (any platform)</li><li>Strong English communication skills (written and verbal)</li><li>Ability to handle multi-branch coordination and reporting</li></ul>Preferred Experience<ul><li>Background in construction, equipment rental, contracting, or industrial services</li><li>Exposure to HR administrative tasks</li><li>Experience in fast-paced operational environments</li><li>Ability to work independently with minimal supervision</li></ul>Key Competencies<ul><li>High attention to detail and accuracy in financial data</li><li>Strong organizational and time management skills</li><li>Ability to handle confidential financial and employee data</li><li>Problem-solving mindset with process improvement ability</li><li>Strong accountability and ownership attitude</li></ul>What We Offer<ul><li>Competitive salary based on experience</li><li>UAE employment visa</li><li>Medical insurance as per UAE law</li><li>Annual leave and benefits as per Labour Law</li><li>Opportunity to work in a growing multi-branch organization</li></ul>Pay: AED2,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Please describe your experience in UAE accounts payable/receivable?</li><li>Please describe your experience in Bank reconciliation?</li><li>Please describe your experience in ERP systems?</li><li>Please describe your experience in Multi-branch reporting?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>UAE: 3 years (Required)</li></ul>Language:<ul><li>Malayalam (Required)</li></ul>Work Location: In person

Admin cum Accountant

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3074 administration officer jobs Near Me

HR & Administration Officer

HR & Administration Officer

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Administrative Officer

Finance Officer - Nauru Deployment

Administration - Chief Financial Officer (CFO)

Admin cum Accountant