administration officer

Konnak Engineering Private Limited

About Us:Konnak Engineering Private Limited is a growing engineering consulting and EPC services company, specializing in oil &amp; gas, petrochemical, infrastructure projects, and emerging green energy solutions. We provide complete project execution services, including engineering, procurement, and construction management, helping clients deliver safe, efficient, and cost-effective industrial projects.Role Overview:We are seeking a proactive and organized Administration Officer to oversee and manage daily administrative operations. The role involves coordinating office activities, managing resources, and supporting the smooth operation of multi-million dollar EPC and engineering projects. The Administration Officer will work closely with management and project teams to ensure operational efficiency. This is a full-time, on-site role based in Nagercoil.Key Responsibilities:&middot; Manage day-to-day office operations and administrative activities.&middot; Coordinate with different departments to ensure seamless workflow and project support.&middot; Oversee procurement of office supplies, equipment, and services.&middot; Maintain proper records, documentation, and filing systems for administrative purposes.&middot; Assist with HR-related activities, including recruitment coordination and onboarding support.&middot; Support travel arrangements, accommodations, and logistics for staff and visitors.&middot; Ensure compliance with company policies and statutory requirements.&middot; Monitor office expenses and assist in budget preparation and tracking.&middot; Organize company meetings, events, and communications.&middot; Act as a point of contact between management, employees, and external stakeholders.Qualifications:&middot; Bachelor&rsquo;s degree in Business Administration, Management, or related field.&middot; 3&ndash;7 years of experience in administration, preferably in EPC or project-based companies.&middot; Strong organizational and multitasking skills.&middot; Good understanding of HR, procurement, and compliance processes.&middot; Proficiency in MS Office Suite and other administrative tools.&middot; Excellent communication and interpersonal skills.&middot; Ability to work independently and handle sensitive information with confidentiality.What We Offer:&middot; Opportunity to work in a growing EPC and engineering company.&middot; On-site role with exposure to multi-million dollar projects.&middot; Career development and growth opportunities.&middot; Supportive and collaborative work culture.&middot; Competitive salary and benefits package.Job Type: Full-timePay: &#8377;25,000.00 - &#8377;400,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Provident Fund</li><li>Work from home</li></ul>Work Location: In person

Administration Officer

Arakar Investment Management LLC

Company Description&nbsp;Founded in 2024 and regulated by the Securities and Commodities Authority (SCA), Arakar Investment Management is a pioneering global investment manager. The firm specializes in identifying new venture opportunities and exploring untapped markets. Strategically based in Dubai, our mission is to create value for clients by leveraging global market insights.&nbsp;Role Description &nbsp;We are seeking a Finance &amp; Administration Officer&nbsp;to join our Dubai office in a full-time, on-site role reporting to the Financial Controller. This position combines core accounting tasks with office management and administrative support, offering the opportunity to gain hands-on exposure to the investment industry. As we grow, you will have the chance to develop your skills, take on increasing responsibilities, and build a rewarding career within a dynamic investment management firm.&nbsp;Key responsibilities include: &nbsp;<ul><li>Managing day-to-day accounting tasks: bookkeeping, reconciliations, maintaining the general ledger, and preparing financial statements.</li><li>Supporting financial reporting</li><li>Assisting with audits and ensuring compliance with local financial regulations.</li><li>Handling administrative tasks such as office coordination, vendor management, document filing, and basic HR support (onboarding, maintaining employee records).</li><li>Supporting ad-hoc projects and other operational needs within the finance team.</li></ul>&nbsp;Qualifications &nbsp;<ul><li>Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.</li><li>Minimum 3 years of accounting experience</li><li>Strong understanding of accounting principles, reconciliations, and financial reporting.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook); knowledge of accounting software is an advantage.</li><li>Strong organizational and multitasking skills with the ability to handle both finance and administrative duties.</li><li>Excellent communication skills and attention to detail.</li></ul>

Finance & Administration Officer

Equestrian Learning Academy Ltd

Job Purpose:To support the Administration Team Leader in the efficient administration of government-funded learning programs, ensuring compliance and accuracy using internal and external systems. The role is critical to always maintaining operational effectiveness and upholding data integrity.Key Responsibilities:&middot; Verify and monitor start documentation using audit checklists.&middot; Prepare New Learner/Employer Starter Packs across all contracts.&middot; Maintain accurate, up-to-date records (both paper-based and digital).&middot; Submit funding paperwork to Prime Contractor.&middot; Track learners and outstanding compliance items.&middot; Update MIS and E-portfolio systems as required.&middot; Liaise with frontline teams regarding enrolment documentation.&middot; Respond to and resolve Strode paperwork queries.&middot; Monitor e-signature workflows and chase pending approvals.&middot; Upload learner details to internal and third-party platforms (Equal, SharePoint, etc.).&middot; Manage ERNs and PLRs and ensure they are correctly logged.&middot; Provide support with awarding body administration.&middot; Assist with preparation for audits and inspections.&middot; Undertake regular data cleansing activities.&middot; Perform exam invigilation when required.&middot; Update weekly enrolment tracking sheets.&middot; Additional Duties&middot; Support procurement and distribution of office/IT equipment.&middot; Manage stationery and utilities as needed.&middot; Assist trainers with logistical support (printing, room bookings, etc.).&middot; Minute-taking during internal meetings.&middot; Use PICS and OneFile systems for verification or data entry.&middot; Generate internal reports upon request.&middot; Assist in managing the admin mailbox.Key Skills and Competencies:&middot; Strong verbal and written communication skills&middot; High attention to detail&middot; Excellent time and task management&middot; Proficiency in Microsoft Office, MIS systems, and E-portfolios&middot; Ability to prioritise work and meet deadlines&middot; Problem-solving and analytical skills&middot; Adaptability in a fast-paced environment&middot; Willingness to work beyond core hours when requiredQualification &amp; Other Requirements:Education: Bachelor&rsquo;s Degree (*Required)*Experience: Minimum 3 years in administrative roles (Required)Location: Based in Dubai or able to reliably commute/relocate (*Required)*Visa Status: Must hold a valid sponsor visa (*Own/Spouse or Father) (Required)*Expected start date: ImmediateJob Type: Full-timePay: AED4,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you have your own VISA? What is the Type and validity? </li><li>Can you join us immediately? </li><li>Our office hours are 11 a.m. to 7 p.m. (Mon-Fri) and during (Oct-Mar 12 p.m. to 8 p.m. (Mon-Fri)</li></ul>Are you fine with these working hours?<ul><li>We follow UK calendar holidays. Are you fine with it?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Administration: 2 years (Required)</li><li>Data Entry: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Universal Power Tech Pune

The Accounts and Administration Officer will manage both financial and administrative operations, ensuring accuracy, compliance, and efficiency. This dual role is ideal for a proactive multitasker with expertise in accounting and office management.Key Responsibilities: Accounting Duties:<ul><li>Manage accounts payable/receivable, invoicing, and reconciliations.</li><li>Prepare financial statements, budgets, and forecasts.</li><li>Process payroll and ensure timely tax filings.</li><li>Liaise with auditors and maintain compliance with financial regulations.</li><li>Monitor cash flow and financial reporting systems.</li><li>Maintain accurate and up-to-date financial records (e.g., ledgers, journals, invoices).</li><li>Process accounts payable (AP) and accounts receivable (AR).</li><li>Reconcile bank statements and resolve discrepancies.</li><li>Prepare monthly, quarterly, and annual financial statements (P&amp;L, balance sheet, cash flow).</li><li>Generate management reports to track budgets, expenses, and financial performance.</li><li>Calculate and file tax returns (income tax, GST/VAT, payroll tax).</li><li>Stay updated on tax laws and regulations to ensure compliance.</li><li>Assist with internal and external audits by providing documentation and explanations.</li><li>Implement audit recommendations to improve financial processes.</li><li>Collaborate with departments to prepare budgets and financial forecasts.</li><li>Monitor budget adherence and report variances.</li><li>Process payroll, including deductions, benefits, and tax withholdings.</li><li>Ensure compliance with labor laws and payroll regulations.</li><li>Streamline accounting workflows using software (e.g., QuickBooks, SAP, Xero,Tally).</li><li>Recommend automation tools to enhance efficiency and accuracy.</li><li>Adhere to accounting standards (GAAP, IFRS) and company policies.</li><li>Maintain confidentiality of financial data.</li></ul>Administrative Duties:<ul><li>Oversee office operations (supplies, equipment, vendor relations).</li><li>Assist with HR tasks (onboarding, records, employee queries).</li><li>Maintain organized physical/digital filing systems.</li><li>Coordinate meetings, travel, and company events.</li><li>Implement and improve office policies and procedures.</li></ul>Job Types: Full-time, PermanentPay: &#8377;20,000.00 - &#8377;30,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: In person

Accounts and Administration Officer-3 Years Experience

Inceptigon Solutions OPC

Key Responsibilities:<ul><li>Run errands in person within India as required (basic local and logistical requirements, e.g. attending banks/agencies for OTC filings, collecting purchases from suppliers, organising couriers, etc.</li><li>Coordinate local appointments, bookings, or task follow-ups</li><li>Assist with other administrative or operational tasks requiring physical presence</li><li>Communicate clearly and promptly regarding task status and completion</li><li>For paralegal will help with government agency matters, e.g. MCA office address change issue.</li></ul>Qualifications:<ul><li>With at least 5 years of relevant experience</li><li>Preferably with background in Administration and paralegal.</li><li>Strong organizational and communication skills</li><li>Ability to handle sensitive and confidential information with discretion</li><li>Based in India with the ability to travel locally for in-person tasks</li><li>Previous experience as a freelance paralegal or personal assistant is a plus</li><li>Access to basic tech tools (email, messaging, scanning apps, etc.)</li></ul>Job Type: Part-timePay: &#8377;300.00 - &#8377;500.00 per hour

Senior Administration Officer

ALEC Holdings

<div>
 
 
 Who We are?
 
 
 
 ALEC Engineering and Contracting L.LC. (ALEC), part of the Investment Corporation of Dubai (ICD), is a large construction company with related businesses operating in the GCC with a presence in Africa. ALEC has consistently evolved and grown over the last 20 years to become a trusted partner for the execution of complex and iconic construction projects. The company builds and provides construction solutions to exceed our clients&rsquo; expectations for quality, safety, functionality, and aesthetics.
 
 
 ALEC has extensive experience in complex projects across diverse sectors including airports, retail, hotels &amp; resorts, high-rise buildings, themed projects as well as construction management, design management, estimating, cost planning and procurement. ALEC also possesses a Design and Build capability, which enables us to provide integrated construction solutions to our clients.
 
 
 ALEC offers its clients a complete turnkey solution with construction, MEP, fit-out, energy efficiency solutions and solar opportunities, facilities management capabilities, heavy equipment rental as well as technology systems.
 
 
 We are looking for highly motivated administrative officer to join our team.
 
 
 
 
 
 
 Position Overview
 
 
 
 As an Administrative Officer at ALEC, you&rsquo;ll play a vital role in ensuring accurate payment processing and seamless coordination between finance, treasury, and senior management. This is a hands-on position ideal for early-career professionals eager to grow in a dynamic and iconic construction environment.
 
 
 
 
 
 
 Your Role
 
 
 <ul>
 <li>
 Receive payment instructions from finance team members.
 </li>
 <li>
 Confirm notice of assignment letters.
 </li>
 <li>
 Import payments into banking portal, after reviewing details to ensure that its accurate.
 </li>
 <li>
 Submit payments to accountant to review.
 </li>
 <li>
 Ensure all details entered into banking portals are correct.
 </li>
 <li>
 Review banking platform to ensure that suppliers are loaded on bank account.
 </li>
 <li>
 Liaise with treasury on banking issues.
 </li>
 <li>
 Investigate reason for rejected payments and communicate it to finance teams.
 </li>
 <li>
 Assist commercial department with any administrative duties.
 </li>
 <li>
 Assist with any administrative duties as and when required from senior management.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 Experience:
 
 0&ndash;2 years of administrative experience.
 
 
 
 Education:
 
 Bachelor or equivalent technical qualification in Business Administration.
 
 
 
 Top Skills
 
 
 <ul>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Excellent communication and coordination skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, Outlook).
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of KSA&rsquo;s most iconic projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence
 </li>
 <li>
 Opportunities for professional growth and career progression
 </li>
 </ul>
 
 
 
 
 
 Ready to elevate your career?
 
 Join ALEC and play a key role in delivering iconic projects while growing in a dynamic and supportive team environment. We&rsquo;re excited to hear from you!
 
 
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 Join ALEC and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 
 Apply today and be part of something excellent!
 
 
</div>

Administration Officer - KSA Nationals

TAWANTECH

<div>Key Responsibilities<ul><li>Assist in the configuration and maintenance of JIRA projects, including workflows, issue types, fields, screens, and user</li></ul>
permissions.<ul><li>Create and manage JIRA dashboards, filters, and boards using JQL to support teams and reporting needs.</li><li>Support user access management by creating, modifying, or removing accounts, groups, and roles based on governance</li></ul>
approvals.<ul><li>Provide first-level support for JIRA, Confluence, and Bitbucket users including troubleshooting and usage guidance.</li><li>Maintain Confluence spaces and content linking for project documentation, release notes, and knowledge bases.</li><li>Coordinate with the BI or reporting teams to export and prepare JIRA data for KPI/SLA dashboards in Power BI.</li><li>Assist in configuring automation rules (notifications, status updates, field population) using built-in JIRA features.</li><li>Help monitor plugin usage (e.g., ScriptRunner, Xray, BigPicture) and assist with basic setup and support.</li><li>Maintain documentation for configurations, usage guidelines, and platform standards.</li><li>Ensure adherence to established configuration practices, naming conventions, and data quality standards</li></ul>
Requirements
QUALIFICATIONS<ul><li>Bachelor&rsquo;s degree in Information Systems, Computer Science, Business Technology, or related field.</li><li>Solid understanding of project tracking tools, service management systems, and process governance.</li></ul>
Experience<ul><li>2&ndash;5 years of experience in JIRA/Atlassian administration or related IT support functions.</li><li>Exposure to Agile, SDLC, or ITSM environments where JIRA is used as a central work and reporting platform.</li></ul>
Technical Skills<ul><li>Working knowledge of JIRA Software and JIRA Service Management configuration and administration.</li><li>Ability to write and manage JQL queries, filters, and custom dashboards.</li><li>Experience with Confluence space management and linking JIRA issues to documentation pages.</li><li>Familiarity with Power BI data exports or dashboard integration support.</li><li>Basic understanding of automation rules, plugins, and REST API usage.</li></ul>
Leadership Skills<ul><li>Atlassian Certified JIRA Project Administrator (ACP-620) &ndash; preferred</li><li>ITIL&reg; v4 Foundation &ndash; for understanding service workflows and SLAs</li><li>ISO 9001 Awareness Certification &ndash; helpful for quality-aligned tool configurations</li><li>Microsoft Power BI Fundamentals or PL-300 &ndash; optional but beneficial</li></ul>
Preferred Certifications<ul><li>Atlassian Certified JIRA Administrator (ACP-100) &ndash; Strongly preferred</li><li>Atlassian Certified Agile Development with JIRA (ACP-300) &ndash; Adds value for Agile/DevOps alignment</li><li>ITIL&reg; v4 Foundation &ndash; Helpful for managing JIRA Service Management (JSM) and ITSM alignment</li><li>Microsoft Power BI Data Analyst (PL-300) &ndash; Useful for advanced reporting and data modeling</li><li>Scrum Master or SAFe Practitioner &ndash; Desirable for Agile/Scaled Agile environments</li></ul>
Key Competencies<ul><li>Detail-Oriented: Ensures accuracy in configurations and reporting outputs.</li><li>Analytical Thinking: Interprets workflow needs and suggests improvements within the platform&rsquo;s limits.</li><li>Service-Driven: Supports user experience and tool adoption across functions.</li><li>Documentation-Focused: Maintains process clarity and historical traceability for all changes made.</li><li>Process-Aligned: Understands how Atlassian tools support governance, delivery, and quality frameworks.</li></ul></div>

JIRA & Atlassian Administration Officer

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