administration specialist

Alera Group

<div>Overview:
<div></div><div><b>
Claims Administration Specialist &ndash; Employee Benefits</b><br>
<b>Location:</b> Remote</div><div></div><div><br>
At Alera Group, our Employee Benefits team helps organizations attract, retain, and engage their workforce through thoughtful, compliant, and competitive benefits strategies. We&rsquo;re seeking a <b>Claims Administration Specialist</b> who will contribute to delivering proactive service, strategic guidance, and an exceptional client experience.</div><h3 class="jobSectionHeader"><b>
About Alera Group</b></h3><div>
Alera Group was founded in 2017 and has grown to become the 14th largest broker of U.S. business. We are passionate about our clients&rsquo; success in the areas of Employee Benefits, Property and Casualty Insurance, and Financial Services. With a network of offices nationwide, our commitment to collaboration allows us to offer national resources combined with local service.</div><h2 class="jobSectionHeader"><b>
Why Alera Group</b></h2><ul><li><div><b>
Make an Impact:</b> Your work supports businesses and individuals in protecting what matters most.</div></li><li><div><b>
Grow With Us:</b> We invest in development, mentorship, and long-term career growth.</div></li><li><div><b>
The Collaborative Way:</b> We believe in accountability, teamwork, and shared success across all offices and lines of business.</div></li><li><div><b>
National Strength. Local Heart:</b> Scale, resources, and expertise &mdash; with relationships that feel personal.</div></li></ul>
Responsibilities:
<h3 class="jobSectionHeader"><b>What You&rsquo;ll Do / Your Impact</b></h3><ul><li><div>
Administer claims across a variety of health and pre-tax benefit plans including HSA, HRA, FSA, DCA, LSA, and Qualified Transportation Accounts, ensuring accurate processing in compliance with plan guidelines.</div></li><li><div>
Respond promptly and professionally to inquiries from internal teams, external customers, vendors, and partners, providing clear guidance and resolution related to claims administration.</div></li><li><div>
Educate customers on account rules, features, and IRS regulations, promoting understanding and proper use of pre-tax benefits.</div></li><li><div>
Independently investigate and resolve claims-related issues by researching discrepancies, troubleshooting processing errors, and collaborating with internal departments for complex resolutions.</div></li><li><div>
Monitor and follow up on pending claims, verify documentation for accuracy, and ensure timely reimbursement and resolution in alignment with service level expectations.</div></li><li><div>
Process claims payments and refunds using internal systems and banking platforms, while supporting department initiatives and project-specific tasks to meet organizational goals.</div></li><li><div>
Maintain strict adherence to HIPAA privacy rules and stay current on evolving regulatory requirements, company offerings, and benefit plan features to ensure compliance and quality service delivery.</div></li></ul>
Qualifications:
<h3 class="jobSectionHeader"><b>What You Bring</b></h3><ul><li><b>
Education</b>: Associate degree</li><li><b>
Experience</b>: Minimum 1&ndash;2-year experience in customer service role preferred</li><li><div>
Possess strong working knowledge of HSA, HRA, and FSA plans, with the ability to stay current on evolving regulations and compliance requirements.</div></li><li><div>
Demonstrate excellent customer service, communication, and interpersonal skills, including the ability to manage escalations professionally.</div></li><li><div>
Excel at multitasking and prioritizing in a dynamic environment, seamlessly switching between tasks and internet-based systems throughout the day.</div></li><li><div>
Proficient in Excel and data analysis, with the ability to interpret and manipulate large data sets for actionable insights.</div></li><li><div>
Apply basic project management skills and experience with platforms such as WEX CDH to support operational efficiency and deliver high-quality results.</div></li></ul>
Additional Information:
<div><b>
Compensation:</b><br>
Hourly range: $20-$23.50/hour, depending on experience.</div><div></div><div><b><br>
Benefits:</b><br>
Alera Group offers comprehensive benefits including medical, dental, vision, life and disability coverage, 401(k), generous PTO, and more.</div><div></div><div><b><br>
Work Model:</b><br>
This role is<b> Remote. </b>Preference to Eastern and Central time zones.</div><div></div><h3 class="jobSectionHeader"><b><br>
Professional Development &ndash; Alera Group Academy</b></h3><div>
At Alera Group, growth isn&rsquo;t left to chance. Through <b>Alera Group Academy</b>, we provide structured development opportunities designed to help you expand your expertise and build a meaningful career.</div><div>
You&rsquo;ll have access to:</div><ul><li><div>
Role-specific learning paths</div></li><li><div>
Leadership development programs</div></li><li><div>
Technical and compliance training</div></li><li><div>
Industry certifications and continuing education support</div></li><li><div>
Peer learning and knowledge-sharing communities</div></li></ul><div>
Whether you&rsquo;re deepening your technical expertise or preparing for leadership, we&rsquo;re invested in helping you grow.</div><div></div><p><br>
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other protected class.</p><div><br>
Alera Group is committed to protecting your privacy. Please review our Privacy Policy to understand what personal information we may collect and use as part of your application process.</div><div></div><div><br>
#LI-KC1</div><div>
#LI-Remote</div></div>

Claims Administration Specialist

Hanmi Bank

<div><p>SUMMARY</p><p>
The Operations Administration Specialist performs a variety of routine daily tasks, such as reviewing reports, preparing correspondence, and participating in special projects designated to the department. It is required that you have a thorough knowledge of the Company&rsquo;s policies and procedures. The Operations Administration Specialist I is responsible for assisting branches by handling customer issues and ensuring daily transactions are processed smoothly in Operations Administration, the branch and/or corporate levels. The Operations Administration Specialist I helps to ensure internal controls, policies, and mechanisms comply with standard industry practices, regulatory guidelines, and senior management&rsquo;s recommendations and/or directions.</p><p>
Ensures compliance with established Bank policies and procedures. Demonstrates knowledge of, adherence to, monitoring and responsibility for compliance with state and federal regulations and laws as they pertain to this position including but not limited to the following: GLBA(Gramm-Leach-Briley Act) , Regulation Z (Truth in Lending Act), Regulation DD (Truth in Savings Act) Regulation B (Equal Credit Opportunity Act), Dodd&ndash;Frank Wall Street Reform and Consumer Protection Act (Dodd Frank Act), Elder Abuse Laws, Bank Secrecy Act in conjunction with the USA PATRIOT Act, Anti-Money Laundering and Customer Information Program, Right to Financial Privacy Act (state and federal) and Community Reinvestment Act.</p><p></p><p><br>
REQUIRED DUTIES</p><p>
1. Assist branches and act as liaison for any staff or customer inquiries.</p><p>
2. Process all transactions including reconcilement and research any out of balance conditions according to NACHA and Federal guidelines.</p><p>
3. Process day-to-day requests for reclamations and fraudulent activity and ACH origination as necessary.</p><p>
4. Scan all daily documentation within allocated time frames</p><p>
5. Review and process all in-clearings, including FRB returned items, and process all deposit adjustments including ATM and non-posted transactions.</p><p>
6. Maintain IRA documentation and audit reports as well as being a resource for branch staff.</p><p>
7. Conduct investigations into claims of fraudulent activity including contacting customer when necessary, including Reg E claims.</p><p>
8. Review database and correct Tax Identification Number (TIN) related errors.</p><p>
9. Assist customers reporting debit card issues and other requests received either via mail or telephone.</p><p>
10. Reconcile assigned department accounts including cash advances and bond redemption, perform monthly department GL certification.</p><p>
11. Analyze all digital signature verification rejects and contacts the branch to confirm with the customer if necessary.</p><p>
12. Consistently apply decision making techniques pertaining to inquiries, approvals and requests as they apply to existing policies and procedures, keeping within assigned approval limits.</p><p>
13. Receive and process declarations and indemnity bonds for official company items.</p><p>
14. Process wire transfer requests from Branches, departments and online banking business customers.</p><p>
15. Create, maintain, and follow policies and procedures according to company guidelines.</p><p>
16. Ensures excellent internal and external communication with clients and coworkers</p><p>
17. Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values; accepts responsibility for own actions.</p><p>
18. Demonstrates knowledge of and adherence to EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes working environment free of harassment of any type; builds a diverse workforce and supports affirmative action.</p><p>
19. Follows policies and procedures; completes tasks correctly and on time; supports the company&rsquo;s goals and values.</p><p>
20. Performs the position safely, without endangering the health or safety to themselves or others and will be expected to report potentially unsafe conditions. The employee shall comply with occupational safety and health standards and all rules, regulations and orders issued pursuant to the OSHA Act of 1970, which are applicable to one&rsquo;s own actions and conduct.</p><p>
21. Performs duties specific to the position and other functions as assigned.</p><p></p><p><br>
MINIMUM REQUIREMENTS</p><p>
These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and/or ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from these guidelines.</p><ul><li> High School Diploma, and 1-3 years of related experience and/or training; some college preferred; or the equivalent combination of education and experience.</li><li> Work related experience must consist of a credit or loan processing background. Educational experience, through in-house training sessions, formal school or financial industry related curriculum, should be business or financial industry related.</li><li> Basic skills in computer terminal and personal computer operation, mainframe computer system, word processing, typing and spreadsheet software programs to meet the needs of the position.</li><li> Intermediate math skills; ability to calculate interest, commissions, proportions, and percentages; balance accounts; add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; locate routine mathematical errors; compute rate, ratio and percent, including the drafting and interpretation of bar graphs.</li><li> Good verbal, written and interpersonal communication skills, with the ability to apply common sense to carry out instructions and instruct others, train personnel, write reports, correspondence and procedures, and speak clearly to customers and employees.</li><li> Thorough understanding of bank policy and procedures.</li><li> Ability to deal with complex problems involving multiple facets and variables in non-standardized situations.</li><li> Ability to work with no supervision while performing duties.</li></ul><p></p><p><br>
Pay $36,000 - $52,000 per year. The salary reflects the full, reasonably expected salary range for this position. Salary is based on the candidate&rsquo;s current experience, education, skills, and abilities related to the position. Successful candidates may be eligible for bonus, stock, commissions, and incentives at the Company&rsquo;s sole discretion. We offer a comprehensive benefits package, which vary depending on the position ultimately offered. All employees are offered paid sick time off. Depending on the position offered, benefits packages may include vacation leave; paid holidays; medical, dental, vision, life and disability insurance packages for employees and dependents; various other voluntary benefit offers, and optional retirement accounts.</p><p></p><p><br>
We are an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity, gender expression, genetic information, or military or Veteran status, or any other characteristic protected by law.</p><p></p><p><br>
The application window for this position is expected to close on June 18, 2026.</p></div>

Operations Administration Specialist

Al Jazeera Media Network

<div><div><b>Senior ERP Administration Specialist</b></div><div>
</div><div><b>
12 Month Contract</b></div><div>
</div><div>
The role is basically specialized in ERP system administration aspects including ERP users and authorizations administration, system security, landscape management, architect, maintenance, upgrades, migration (SAP BASIS complex functions), this role extends to SME for the overall ERP technical architecture and its interlinks / interfaces with other 3rd party applications / S/Ws. Additionally this role should also have a solid knowledge and hands-on experience over the ERP different DBs and OSs e.g. AIX, LINUX, Oracle, SQL, DB2, and OS400.</div><div></div><div><b>
Key Responsibilities:</b></div><div>
</div><ul><li>Provide installation, configuration, integration, upgrade, testing and tuning/optimization services for new projects and on-going maintenance for the SAP ECC6 environment</li><li>Extensive knowledge in administration of SAP BI, SAP Enterprise Portal, SAP PI, and Solution Manager.
</li><li>Provide performance tuning, problem analysis, upgrades and system administration for ECC6.0 databases and SAP instances
</li><li>Knowledge in performing client copies, system refreshes, and SAP troubleshooting.
</li><li>Knowledge of SAP Correction and Transport System and SAP Security management.
</li><li>Knowledge of single sign-on (SSO) solutions to portal and backend R/3 and BI systems.
</li><li>Develop and execute SAP data archiving strategy for BI and Enterprise
</li><li>Review and implement the recommendations of SAP EarlyWatch sessions
</li><li>Interact with SAP development teams, configuration teams, various technical support teams, and business stakeholders to optimize and maintain the overall SAP reliability, availability, and performance.
</li><li>Provide support in AIX administration including space management, monitoring, performance tuning and security.
</li><li>Research, identify, and formally present opportunities to increase productivity, improve quality, and reduce costs for SAP landscape
</li><li>Maintain standard operating procedures and documentation.
</li><li>Provide technical expertise and functional knowledge on SAP Basis systems and applications
</li><li>Research new and better ways of solving business problems using SAP Technologies
</li><li>Develop and maintain effective working relationships with the company&rsquo;s SAP applications owners, IT Infrastructure team and third-party OS/Network/DBA teams
</li><li>Mentor/provides technical guidance to other systems analysts, programmer analysts and SAP developers
</li><li>Communicate timely and relevant status updates (both verbal and written) to team members and management</li></ul><div></div><div><br>
</div><div><b>
Education:</b></div><div><br>
<ul><li>Bachelor Degree in Computer Science, Software Engineering, IT or related field
</li><li>SAP Certified</li></ul></div><div>
</div><div><b>
Experience:</b></div><ul><li>6+ years of experience in SAP System Administration and architecture</li></ul></div>

Senior ERP Administration Specialist

Smithsonian Astrophysical Observatory

<div><h3 class="jobSectionHeader"><b>Description</b></h3><div><br>
<b>
OPENING DATE: March 19, 2026</b><br>
<b>CLOSING DATE: April 10, 2026
</b><br>
<b>SERIES/GRADE:</b> IS-1101-12<br>
<b>TYPE OF POSITION: Trust Indefinite (Non-Federal)</b><br>
<b>DIVISION: Director's Office</b><br>
<b>LOCATION: Cambridge, MA</b><br>
<b>AREA OF CONSIDERATION: This position is open to all eligible candidates.</b><br>
<br>
<b>We plan to make up to two hires.</b>
</div><div><br>
<b>What are Trust Fund Positions?</b></div><div>
Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental &amp; Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Flexible Spending Account (Health &amp; Dependent Care).</div><div><br>
<b>
Conditions of Employment</b></div><ul>
<li>Pass Pre-employment Background Check and Subsequent Background Investigation, as required.</li>
<li>Complete a Probationary Period if applicable.</li>
<li>Maintain a Bank Account for Direct Deposit/Electronic Transfer.</li>
<li>The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.</li>
<li>Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.</li></ul><div></div><h3 class="jobSectionHeader"><b><br>
OVERVIEW</b></h3><div><br>
<b><i>
INTRODUCTION</i></b><br>
The Smithsonian Astrophysical Observatory (SAO) is at the forefront, internationally, of the scientific exploration of the universe. SAO combines its resources with those of the Harvard College Observatory to form the Harvard-Smithsonian Center for Astrophysics (CfA). The CfA is the best-known astrophysics center in the world. Its programs range from ground-based astronomy and astrophysics research to space-based research, the engineering and development of major scientific instrumentation for space launch and use in large ground-based facilities, and research designed to improve science education. The research objectives of SAO are carried out primarily with the support of Government and Smithsonian Institution funds, with additional philanthropic support. Government funds are in the form of Federal appropriations or the form of contracts and grants from other agencies. In contrast, Institution funds are available to SAO through grants from the Institution's Restricted Funds, Special Purpose Funds, Bureau Activities, Business Activities, and non-Federal contracts and grants.
<br>
<br>
<b><i>SUMMARY</i></b><br>
The Research Administration Specialist provides full lifecycle research administration in support of a portfolio of Principal Investigators (PIs). The position is part of a team-based research administration PI support team. The incumbent exercises independent judgment, ensuring compliance with federal and sponsor requirements, and provides oversight and guidance to junior staff members of the PI support team.</div><br>
<h3 class="jobSectionHeader"><b>
MAJOR DUTIES<br>
</b></h3><br>
<div>The incumbent is responsible for comprehensive pre-award and post-award research administration, financial management, and compliance monitoring across assigned PI portfolios. Duties include proposal development, award management, forecasting, reporting, liaison with internal and external stakeholders, and leadership in process improvement initiatives.</div><div></div><div><b><br>
Proposal Development and Pre-Award Administration</b></div><ul>
<li>Collaborates with PIs to develop, review, and submit proposals for both federal and non-federal sponsors in accordance with SAO and sponsor policies.</li>
<li>Prepares, reviews, and advises on budgets, budget justifications, under-recovery, use of institutional resources, and sponsor forms.</li>
<li>Ensures compliance with Smithsonian, federal, and sponsor requirements before submission.</li>
<li>Coordinates with Research Administrative Services (RAS) reviewers to route proposals and make adjustments as needed on the prescribed timelines.</li>
<li>Advises PIs on pre-award requirements, including cost allowability, indirect cost recovery, and sponsor restrictions.</li>
<li>Anticipates and resolves issues that could delay or compromise submission.</li>
</ul><div><b>Award and Post-Award Management</b></div><ul>
<li>Establishes and manages project accounts for federal, trust, and sponsored awards.</li>
<li>Reviews and approves financial transactions for compliance.</li>
<li>Oversees award set-ups, closeouts, extensions, and required reports.</li>
<li>Tracks and addresses account overruns; reallocates charges as appropriate.</li>
<li>Manages payroll and personnel actions, including salary distributions, changes to appointments, promotions, new hires, renewals, and reappointments.</li>
<li>Prepares spending plans, account projections, and financial status reports for assigned PIs.</li>
</ul><div><b>Financial Oversight and Compliance</b></div><ul>
<li>Reviews monthly and quarterly expenses for certification, including salary expenses.</li>
<li>Monitors and enforces compliance with sponsor terms, OMB circulars, GAAP, and Smithsonian directives.</li>
<li>Reviews internal controls, variance analyses, and ensures the allowability of costs.</li>
<li> Manages subawards, cost sharing, and subcontracts for assigned PI portfolios.</li>
<li>Supports internal and external audits and escalates complex matters to senior leadership as needed.</li>
<li>Ensures institutional policies are implemented consistently across PI portfolios.</li>
</ul><div><b>Budgeting, Forecasting, and Analysis</b></div><ul>
<li>Prepares monthly account projections and multi-year budget forecasts by PI.</li>
<li>Provides financial forecasts to PIs, Budget and Financial Services (BFS), and leadership.</li>
<li>Conduct variance analysis, trend analysis, and identify risks and opportunities.</li>
<li>Develops and conducts financial modeling and fiscal management studies to support decision-making.</li>
<li>Tracks and forecasts multi-year budgets at PI and project levels.</li>
<li>Collaborate with Business Operations Services (BOS) and other system offices to design reporting tools for evaluating budgets and spending.</li>
<li>Contributes to long-range financial planning and forecasting across PI portfolios.</li>
</ul><div><b>Collaboration and Liaison</b></div><ul>
<li>Serves as liaison with internal and external offices, including Human Resources (HR), BOS, Procurement, Contracts, Property (PCP), (BFS), RAS, and sponsors.</li>
<li>Collaborates with PI support teams and administrative colleagues across SAO.</li>
<li>Provides authoritative guidance to PIs, staff, and junior administrators on financial and administrative matters.</li>
<li>Coordinates financial input across PI support teams to ensure consistent and accurate reporting.</li>
<li>Represents the PI support team in meetings with central administration and sponsors.</li>
</ul><div><b>Leadership and Continuous Improvement</b></div><ul>
<li>Provides oversight, mentorship, and training to junior members of the PI support team.</li>
<li>Participate in cross-functional teams to improve research administration and fiscal management.</li>
<li>Contributes to the development and refinement of financial procedures and administrative processes.</li>
<li>Implement process improvements to strengthen the team-based PI support model.</li>
<li>Ensure proactive risk management and address project risks before they impact research.</li>
<li>Maintains expert knowledge of evolving sponsor regulations, OMB guidance, and Smithsonian policies.</li>
</ul><div><b>Other Duties as Assigned</b></div><ul><li>
Performs additional administrative, financial, or research operations tasks as directed by management to support the mission of the Smithsonian Astrophysical Observatory</li></ul><h3 class="jobSectionHeader"><b><br>
QUALIFICATION REQUIREMENTS</b></h3><div><br>
<b>
Basic Requirements:</b><br>
Candidates must possess at least one year of specialized experience at or above the grade 11 level in a similar position, such as experience managing pre- and post-award research administration, including developing proposals and budgets.<br>
<br>
<b>Factor 1 &ndash; Knowledge Required by the Position</b>
</div><ul><li>Expert knowledge of federal regulations, OMB guidance, and sponsor policies governing sponsored research administration, including independent management of both pre-award and post-award administration.</li>
<li>Advanced knowledge and skill in applying accounting, budgeting, and financial reporting principles for multi-sponsor, multi-year Principal Investigator (PI) portfolios.</li>
<li>Skill in applying acquisition regulations (FAR), cost analysis, audit requirements, proposal strategy, and negotiation practices.</li>
<li>Comprehensive knowledge of Smithsonian policies, federal cost principles (Uniform Guidance, OMB Circulars), and sponsor systems (e.g., NSF Research.gov, NASA NSPIRES, NIH eRA Commons).</li>
<li>Proficiency with Smithsonian business systems and common accounting tools (PeopleSoft, webTA, ServiceNow, SAM.gov, Concur, MS Office), with the ability to diagnose and resolve complex system errors.</li>
<li>Skill in analyzing financial data, preparing projections, reconciling accounts, and advising PIs and institutional leadership on strategic, financial, and compliance decisions.</li>
<li>Ability to interpret and reconcile conflicting or incomplete guidance and independently develop compliant, practical solutions to complex administrative and fiscal issues.</li>
<li>Demonstrated ability to supervise and mentor staff, set performance standards, and develop training resources to strengthen team capability.</li>
</ul><div></div><div>
Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.</div><div>
</div><div>Join us in &quot;Inspiring Generations through Knowledge and Discovery.&quot;</div><div>
<br>
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.<br>
<br>
What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.</div><div>
</div><div>
Relocation expenses are not paid.<br>
<br>
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact <b>hr@cfa.harvard.edu</b>. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian&rsquo;s Accommodation Procedures.</div><div>
</div><div>
The Smithsonian Astrophysical Observatory is an equal opportunity employer. Please visit the SAO website at http://www.cfa.harvard.edu/</div><br>
<h3 class="jobSectionHeader"><b>
About Smithsonian Astrophysical Observatory</b></h3><div>
The Smithsonian Astrophysical Observatory is joined by Harvard College Observatory to form the Center for Astrophysics | Harvard &amp; Smithsonian. The Center is a collaboration between Harvard and Smithsonian designed to ask &mdash; and ultimately answer &mdash; humanity&rsquo;s greatest unresolved questions about the nature of the universe. Founded in 1973, the Center for Astrophysics | Harvard &amp; Smithsonian is an ongoing collaboration designed to foster innovation and propel discovery. Our mission is to advance knowledge of the Universe through research in astronomy and astrophysics and in related areas of fundamental physics and geophysics.<br>
<br>
At the CfA, scientists in a broad range of disciplines study the universe at every scale, from every wavelength, and using telescopes and instruments that span and orbit the globe, all with a single purpose: making groundbreaking discoveries that advance human knowledge.</div></div>

Research Administration Specialist, (IS-1101-12)

Primoris Services Corporation

<div>
 Join our Belton, TX team as an Administrative Specialist supporting heavy civil construction projects through contract administration, financial coordination, and compliance support.
 <br/>
 <br/>
 Primoris Heavy Civil is seeking an Administrative Specialist to support the Heavy Civil Division in Belton, TX. This role provides essential clerical, payroll, and administrative support, including managing contracts, assisting with financial processes, and ensuring compliance requirements are met while contributing to overall project coordination and team success.
 <br/>
 <br/>
 <strong>
  Job Summary
  <br/>
  <br/>
 </strong>
 The Administrative Specialist provides administrative and financial support for heavy civil construction projects, including subcontract administration, contract execution, accounts payable and receivable, timesheets, and equipment cost tracking. The role supports bid preparation, purchasing, and estimating activities while ensuring compliance with project requirements and DBE/WBE regulations. The Administrative Specialist coordinates with owners, project teams, and subcontractors to maintain accurate records and support successful project delivery.
 <br/>
 <br/>
 <strong>
  Job Duties
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Subcontract Administration
  </li>
  <li>
   Timesheets &amp; mJobTime knowledge
  </li>
  <li>
   Accounts Payable &amp; Accounts Receivable experience with Heavy Civil Construction
  </li>
  <li>
   Equipment tracking and costs
  </li>
  <li>
   Prepare and track execution of subcontracts for projects.
  </li>
  <li>
   Prepare and track execution of major material purchase orders for projects.
  </li>
  <li>
   Prepare and track execution of trucker service agreements for projects.
  </li>
  <li>
   Prepare bid proposal forms for execution, including obtaining bid guaranty.
  </li>
  <li>
   Coordinate, review, and prepare contracts from owners for execution, including obtaining payment/performance bonds.
  </li>
  <li>
   Obtain plans, proposals, and addenda from owners for projects to be bid.
  </li>
  <li>
   Prepare final DBE/WBE reports.
  </li>
  <li>
   Maintain current listing of all qualified DBE/WBE subcontractors.
  </li>
  <li>
   Provide assistance to estimating section in identifying qualified minority subcontractors to achieve required minority goals on specific projects.
  </li>
  <li>
   Act as a DBE/WBE Liaison between owner, project management, business managers, and other departments.
  </li>
  <li>
   Maintain records documenting minority subcontractors&rsquo; performance to provide input to other departments for cost and scheduling, performance evaluation, etc.
  </li>
  <li>
   Perform special assignments/projects.
  </li>
  <li>
   Perform related duties as required of the position of as assigned by supervision.
  </li>
  <li>
   May require supervision of clerical or secretarial position.
  </li>
  <li>
   Knowledge of project requirements relating to contracting.
  </li>
  <li>
   Use of conventional contracting techniques and concepts.
  </li>
  <li>
   Good working knowledge of purchasing, finance, and basic engineering principles.
  </li>
  <li>
   Effective oral and written communication skills.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications/Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum of three (3) years of multi-disciplinary administrative experience in Heavy Civil Construction.
  </li>
  <li>
   technical or business education, or equivalent combination of technical training and/or related experience.
  </li>
  <li>
   Post-offer drug/alcohol screen and physical evaluation.
  </li>
  <li>
   New Hire Orientation Quiz
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Competitive compensation paid weekly
  </li>
  <li>
   Best-in-class; Medical, Dental, Vision, and LTD/STD
  </li>
  <li>
   401(k) with company match, vested day-one
  </li>
  <li>
   Employee Stock Purchase Plan [ESPP]
  </li>
  <li>
   Tuition Reimbursement
  </li>
  <li>
   Paid Time Off, Holiday Pay, and Community Service Paid Time Off
  </li>
  <li>
   Pet Coverage "For our Furry Friends"
  </li>
  <li>
   Legal Assistance Coverage
  </li>
  <li>
   Award winning safety programs
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Company Overview
  <br/>
  <br/>
 </strong>
 Primoris was formed in 2004 as the parent company and is traded on the NYSE under the symbol PRIM. We provide a wide range of construction, maintenance, and engineering services for power generation, oil and gas, chemical, pipeline, utilities and distribution, and civil infrastructure clients. Primoris is ranked in the top 1% of the prestigious Top 600 Specialty Contractors List by Engineering News-Record (ENR), having built projects throughout the U.S. and Canada. For additional information, please visit www.prim.com.
 <br/>
 <br/>
 Primoris Heavy Civil (formerly James Construction Group) has long-standing history that dates back to the 1920&rsquo;s, where it earned the reputation as one of the most well respected heavy civil contractors in the Gulf Coast region. In 2009, the company&rsquo;s growth continued through a merger with Primoris Services Corporation (Primoris), one of the largest companies listed in ENR&rsquo;s Top 400 Contractors. Supported by the bonding capacity and resources of Primoris, Primoris Heavy Civil has expanded into an even larger role within the heavy civil, infrastructure rehabilitation and transportation industries.
 <br/>
 <br/>
 <strong>
  Agency Statement
  <br/>
  <br/>
 </strong>
 We are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR.
 <br/>
 <br/>
</div>


Administration Specialist - Primoris Heavy Civil - Belton, TX

Oregon Department of Corrections

<div><div>Initial Posting Date:</div>
03/19/2026<div></div><div>
Application Deadline:</div>
03/29/2026<div></div><div>
Agency:</div>
Department of Corrections<div></div><div>
Salary Range:</div>
$4,558 - $5,995<div></div><div>
Position Type:</div>
Employee<div></div><div>
Position Title:</div>
Administrative Assistant, Administration Specialist 1 (Ontario)<div></div><div>
Job Description:</div><div>
Administrative Assistant, Administration Specialist 1 (Ontario)</div><div>
Snake River Correctional Institution</div><div><div>
Oregon Department of Corrections</div></div><div></div><div>
Are you organized, detail-oriented, and passionate about supporting educational opportunities for adults in custody (AIC)s?</div><div></div><div>
Snake River Correctional Institution is seeking a dedicated Administrative Specialist 1 to join our Education Services team.</div><div></div><div>
About the Job &ndash; Your Role</div><div></div><div>
In this vital role, you&rsquo;ll help coordinate educational resources and technology services that support AICs on their path to personal growth and successful reentry. You&rsquo;ll assist with the daily operations of the education department, managing computer labs, coordinating college classes, and overseeing the use of laptops for AICs enrolled in educational programs. This position works closely with students, instructors, DOC staff, and partner colleges to ensure smooth program delivery and reliable technology access within a secure environment.</div><div></div><div>
As an Administrative Specialist 1, you&rsquo;ll develop procedures and systems for computer lab use, laptop checkouts, and classroom operations. You&rsquo;ll orient new students to the available technology, provide assistance with accessing laptops and software, and ensure classrooms and labs are ready for daily use. Your responsibilities will include accurately entering student records, attendance, and progress into DOC databases, proctoring exams, monitoring laptop inventory, and overseeing computer lab security. You&rsquo;ll work alongside DOC and college IT teams to troubleshoot online classes and help AICs complete important forms like FAFSA and college applications.</div><div></div><div>
In this role, you&rsquo;ll also supervise and train AIC tutors and clerks, coordinate callouts and class schedules, and support the application and approval process for educational and vocational programs. Additionally, you&rsquo;ll gather data, compile reports, and maintain up-to-date documentation to track program participation and outcomes. If you&rsquo;re ready to bring strong organization, clear communication, and a commitment to education into a rewarding position that makes a daily impact, we encourage you to apply.</div><div></div><div>
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police &amp; Fire (P&amp;F) benefits through Public Employees Retirement System (PERS), as defined by statute.</div><div></div><div>
Minimum Qualifications</div><div></div><div>
Two (2) years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;</div><div></div><div>
OR</div><div></div><div>
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;</div><div></div><div>
OR</div><div></div><div>
An equivalent combination of education and experience.</div><div></div><div>
Requested Skills</div><ul><li>
Strong organizational and time management skills, with the ability to manage multiple tasks and priorities in a fast-paced environment.</li><li>
Ability to interpret and apply rules, policies, and procedures related to technology use, security, and education programs.</li><li>
Proficiency in written and verbal communication for professional correspondence, reporting, and instructional purposes.</li><li>
Experience assisting individuals with technology, software orientation, and troubleshooting basic computer issues.</li><li>
Ability to compile, analyze, and report program data and statistics.</li></ul><div></div><div>
Application Information</div><ul><li>
In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. <i>Applicants must meet the minimum qualifications on or before the job posting close date.</i></li><li>
The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans&rsquo; preference immediately following your submittal. These questions are necessary to complete the application process.</li><li>
Please monitor both your email and Workday account for updates regarding this recruitment.</li><li>
As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates&rsquo; qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.</li><li>
Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.</li></ul><div></div><div>
Working Conditions</div><div></div><div>
Regular attendance is an essential function required to meet the demands of this job and to provide necessary services.</div><div></div><div>
The work schedule will be Tuesday through Friday from 12:00 p.m. to 9:00 p.m., and Saturday from 8:00 a.m. to 4:00 p.m.</div><div></div><div>
Work is performed in an adult correctional facility and has daily interactions with AIC&rsquo;s. Possible encounters with abusive/hostile AIC&rsquo;s pose a risk of personal injury and/or being taken hostage and death. Exposure to materials of graphic nature, and to dangerous situations does exist.</div><div>
Work includes extended sitting time at a computer terminal, involvement in telephone and video conversations, writing various documents, data entry, bending, lifting, stooping, and stretching</div><div></div><div>
About the Department</div><div></div><div>
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.</div><div></div><div>
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.</div><div></div><div>
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.</div><div></div><div>
Benefits</div><div></div><div>
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect <i>an</i><i> additional 6.95%.</i></div><div></div><div>
The State of Oregon provides a generous benefit package, which includes:</div><ul><li><div>
Family health, vision, and dental insurance</div></li><li>
Vacation, sick leave, and 11 paid holidays</li><li>
21 days paid military leave for national guard and reserve components</li><li>
Optional short and long-term disability</li><li>
Term life insurance</li><li><div>
Fully paid retirement program</div></li><li><div>
Oregon Saving Growth Plan</div></li><li>
Flexible spending accounts for health and childcare</li><li><div><i>
And more</i></div></li></ul><div></div><div>
About the Process &ndash; What to Expect</div><ul><li>
After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.</li><li>
Top candidates will be referred to the hiring manager.</li><li>
The hiring manager will review your application and schedule interviews.</li><li>
Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.</li><li>
Final candidates will have a background check, <div>PREA check</div>, and reference checks.</li><li>
A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. <div>Learn more about Equal Pay.</div></li><li>
A job offer will be extended through Workday to the successful candidate. <i>Congratulations, and welcome to the team!</i></li></ul><div></div><div>
Requirements for Employment</div><div></div><div>
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.</div><div></div><div>
Equity, Diversity, Inclusion, and Belonging (EDI&amp;B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.</div><div></div><div>
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from <div>The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights</div>.</div><div></div><div>
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. <div>Learn more about PREA.</div></div><div></div><div>
Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit <div>Veterans Resources.</div> Please note &ndash; if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.</div><div></div><div>
The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.</div><div></div><div>
Questions</div><div></div><div>
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.</div><div></div><div>
Recruiter: Stephanie Johnston, <div>Stephanie.M.Johnston@doc.oregon.gov</div></div><div>
Reference Number: 197071</div><div></div><ul><li><i>
Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.</i></li><li><i>
Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.</i></li><li><i>
ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.</i></li><li><i>
This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.</i></li><li><i>
This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.</i></li></ul></div><div></div>

Administrative Assistant, Administration Specialist 1 (Ontario)

State of Nebraska

<div><p><b>The work we do matters!
</b></p><p><b>Hiring Agency:
</b></p>Health &amp; Human Services - Agency 25<br>
<p><br>
<b>Location:
</b></p>Lincoln, NE<br>
<p><br>
<b>Hiring Rate:
</b></p>$17.254<br>
<p><br>
<b>Job Posting:
</b></p>JR2026-00023594 Office Specialist Health Information Technician (Open)<br>
<p><br>
<b>Applications No Longer Accepted On </b>(If no date is displayed, job is posted as open until closed):
</p>03-17-2026<br>
<p><br>
<b>Job Description:
</b></p>Are you ready to launch or grow your career in healthcare administration? Join the team at Lincoln Regional Center as an Office Specialist in our Health Information Management (HIM) Department and make a meaningful impact every day.
<br>
This is more than an office role &mdash; it&rsquo;s an opportunity to build a stable, rewarding career in public service while supporting the integrity, coordination, and security of vital medical information and admissions processes. If you&rsquo;re detail-oriented, dependable, and thrive in a fast-paced, team-oriented environment, we encourage you to apply!
<br>
<br>
Start Your Career with Purpose
<br>
Whether you're beginning your professional journey or looking for your next step, this position offers hands-on experience in healthcare administration, medical records management, and admissions coordination &mdash; all within a respected state facility.
<br>
<br>
What We Offer:
<br>
State-matched retirement contributions of 156%
<br>
13 paid holidays per year
<br>
Generous paid leave, starting immediately (12 vacation days &amp; 12 sick days annually)
<br>
79% employer-paid health insurance
<br>
Dental and Vision insurance
<br>
Employer-paid $20,000 life insurance
<br>
Tuition reimbursement
<br>
Public Service Loan Forgiveness (PSLF) eligibility
<br>
Career advancement opportunities across the state&rsquo;s largest and most diverse employers
<br>
Supportive, team-oriented work culture
<br>
Ongoing training and professional development
<br>
<br>
Schedule &amp; Pay
<br>
Monday &ndash; Friday | 8:30 AM &ndash; 5:00 PM
<br>
$17.254/hour + $3.00/hour facility differential
<br>
<br>
Enjoy a predictable weekday schedule with no weekends, supporting stability and work-life balance.<br>
<p></p><br>
<p>Working under limited supervision, the Office Specialist supports the day-to-day operations of the Health Information Management Department, with a strong focus on accuracy, confidentiality, and the secure handling of medical information. A valid driver&rsquo;s license is required.
<br>
<br>
<b>Key Responsibilities </b>:
</p><ul><li>Handle general office duties including answering phones, managing emails, and greeting visitors.
</li><li>Maintain and update files, records, and databases while ensuring confidentiality and compliance with HIPAA and organizational policies, and complete Requests for Information.
</li><li>Assist with preparing reports, presentations, and correspondence.
</li><li>Scan, retrieve, and import documents within electronic medical record systems.
</li><li>Complete Requests for Information.
</li><li>Complete audits.
</li><li>Serve as a liaison between departments to support coordinated communication and completion of documentation.
</li><li>Provide data entry, transcribing, and specialized assistance as needed.
</li><li>Follow departmental procedures and maintain a high level of confidentiality at all times.
</li></ul><div></div><p><b>This is a long-term career opportunity with growth potential &mdash; not just a job.<br>
</b></p><p></p><br>
<p><b>Requirements / Qualifications
</b></p><p><b>Minimum Qualifications: </b>Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.
</p><p></p><p><b>Preferred Qualifications
</b></p><ul><li>Experience in a medical or healthcare setting, including familiarity with electronic medical records (EMR), medical documentation, and health information workflows.
</li><li>Strong data entry skills with the ability to handle confidential or sensitive information accurately.
</li><li>Proficient in Microsoft Word, Excel, and Outlook, and highly detail-oriented with the ability to multitask in a fast-paced healthcare environment.
</li></ul><p></p><p><b>Other: </b>This position requires proficiency in English, including the ability to read, write, speak, and comprehend effectively. Some positions may require: specialized training; specific data entry or word-processing speeds; a valid driver&rsquo;s license or independent authorized transportation; and/or criminal history and agency-specific background checks.
</p><p></p><p><b>Knowledge, Skills &amp; Abilities
</b></p><p><b>Knowledge of:
</b></p><ul><li>Administrative procedures and agency policies
</li><li>Medical records and admissions workflows
</li><li>Office technology and database systems
</li><li>Customer service and professional communication practices
</li></ul><p><b>Skills in:
</b></p><ul><li>Organization and time management
</li><li>Communication and active listening
</li><li>Critical thinking and problem-solving
</li><li>Accurate data entry and documentation review
</li></ul><p><b>Ability to:
</b></p><ul><li>Maintain strict confidentiality
</li><li>Interpret and apply procedures and regulations
</li><li>Track documentation and meet deadlines
</li><li>Coordinate across departments
</li><li>Recommend solutions and improve workflow efficiency
</li></ul><div></div><p>If you are ready to build a meaningful career where your organizational skills directly support patient care, admissions coordination, and healthcare operations, we encourage you to apply today.
</p><p>Your career in public service &mdash; and your opportunity to grow with a supportive, mission-driven team &mdash; starts here.<br>
</p><p></p><br>
<p>If you're <b>currently </b>employed by the State of Nebraska, please don't apply through this external career site. Instead, log in to Workday and open the <b>Jobs Hub - Internal Apply </b>app from your home landing page. You can access Workday anytime through the Link web page: https://link.nebraska.gov/<br>
</p><h2 class="jobSectionHeader"><br>
<b>Benefits
</b></h2><p>We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
<br>
<br>
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits
</p><p></p><p><b>Equal Opportunity Statement
</b></p><p>The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.</p></div>

Office Specialist Health Information Technician

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