administration specialist

Lesaffre

<div>Company Description 
Lesaffre Egypt for yeast industries is an Egyptian joint stock company for producing baking yeasts and yeasts extract. We are 100% owned by the holding company and part of Middle East &amp; Africa baking region.
Lesaffre Egypt was established according to the Investment Guarantees and Incentives Law No. 8 of 1997, and registered in the Commercial Registry Office of Cairo Investment authority under No. 65570 on April, 14, 2013.
Our main operational purpose is to establish, manufacture, and package yeasts, yeast derivatives, and yeasts extracts. These many forms and types are then used within food products, animal feed, bread-making and bread improvers, flavorings, colors, and enzymes.
In October 2014, Lesaffre Egypt for yeasts industry (S.A.E) began effectively managing the acquired company.
Lesaffre Egypt&rsquo;s main office is located in the Giza Governorate of Sheikh Zayed City while the factory is placed in the Nubaryia Industrial Area of El Beheira Governorate. We also have a Baking Center and Logistics Warehouse in 6th of October City. Currently, We employ more than 200 individual 
Job Description 
<ul><li>
Greeting visitors, answering a high-volume of incoming phone calls, coordinating appointments and meetings and schedules related to the General Manager of LSE.</li><li>
Coordinating domestic and international travel, including flight, hotel, and car rental reservations.</li><li>
Monitor inventory of office supplies and administration demand with attention to budgetary constraints in LSE Head office &amp; baking center.</li><li>
Monitor the transportation for staff logistics and management.</li><li>
Manage invoice processing from receipt to getting the commercial and technical approval and further submission to accounts.</li><li>
Plan and coordinate administrative procedures and systems in LSE head office.</li><li>
Ensuring the LSE head office is stocked with necessary supplies and that all equipment is working and properly maintained.</li><li>
Ensure that the regular routine maintenance on facilities and making repairs are implemented by maintenance team regarding LSE head office.</li><li>
participate as a member of the project team for any office relocations and member of squad of LSE Events.</li><li>
Assist in the CSR projects that take place in LSE.</li><li>
Propose ideas to improve provided services and event quality.</li><li>
support all event&rsquo;s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material in LSE events (family day, Iftar Ramadan, New year event, etc.)</li><li>
Creating presentations and other reports as requested from the GM of LSE.</li><li>
Supports the HR department by scheduling and conducting phone interviews, scanning candidate documents, and assisting with updates in the HR system.</li></ul> 
Qualifications<ul><li> 
Bachelor&rsquo;s degree in business administration or a related field.</li><li>
3-5 years of experience in an Executive Assistant, Office Administrator, directly supporting C-level management.</li><li>
Core Competencies:</li><li>
Executive-Level Administration.</li><li>
Advanced Communication.</li><li>
Office &amp; Facilities Management.</li><li>
Procurement, Inventory, and Budget Control.</li><li>
Project Coordination &amp; Team Collaboration.</li><li>
Proactive Problem-Solving &amp; Initiative.</li></ul> 
Additional Information 
Role within the organization
Reporting to: HR &amp; Admin Director.
job Location:
El sheikh zayed, West Nubariyah, Egypt</div>

Administration Specialist

VanderHouwen

<div>
 Our client is seeking a detail-oriented and collaborative Order Administration Specialist to support the full quote-to-cash cycle for global customers. The ideal candidate thrives in a fast-paced, cross-functional environment, ensuring order accuracy, compliance, and exceptional customer service. This role requires strong problem-solving skills, adaptability, and a proactive approach to building trusted partnerships across teams and customers.
 
 
 
 This role is a hybrid model in Dayton, Ohio.
 
 
 
 
 Applicants must be located in the Dayton, Ohio area.
 
 
 
 
 Order Administration Specialist Responsibilities
 
 
 
 <ul>
 <li>
 Process and manage complex customer orders with accuracy and efficiency through Salesforce, Oracle, and related systems.
 </li>
 <li>
 Collaborate with Sales, Finance, Logistics, and Compliance teams to ensure smooth order fulfillment and revenue recognition.
 </li>
 <li>
 Maintain precise documentation, verify order details, and perform quality checks to ensure policy compliance.
 </li>
 <li>
 Support customers and internal partners with order inquiries, delivery updates, and issue resolution.
 </li>
 <li>
 Identify process improvements, troubleshoot system issues, and proactively escalate problems when necessary.
 
 
 </li>
 </ul>
 
 Order Administration Specialist Qualifications
 
 
 
 <ul>
 <li>
 2&ndash;5 years of experience in order administration, sales operations, or a related role.
 </li>
 <li>
 Strong attention to detail, organizational skills, and proficiency in Microsoft Excel and ERP/CRM systems (Salesforce, Oracle preferred).
 </li>
 <li>
 Excellent communication and collaboration skills across internal and external stakeholders.
 </li>
 <li>
 Ability to manage multiple priorities, meet deadlines, and adapt to evolving business needs.
 </li>
 <li>
 Knowledge of trade compliance, import/export processes, and global tax/VAT concepts is a plus.
 
 
 </li>
 </ul>
 
 Compensation: $20-$23/hr. (DOE)
 
 
 VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
 
 
 
 As an eligible contract employee with VanderHouwen, you'll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.
 
 
 
 Meet VanderHouwen
 
 
 
 What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we're in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies' staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.
 
 
 VanderHouwen is an award-winning, Women &amp; Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!
 
 
 VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.
 
 
</div>

Order Administration Specialist

Novasign GmbH

At Novasign, we're building the future of bioprocessing! Backed by the growing customer base, we're scaling fast to accelerate the development of life-saving therapies, highly specific enzymes and sustainable foods. Our platform, Novasign Studio, powers scientific breakthroughs by combining intelligent hybrid models, automation, and modern software architecture. If you want to shape real-world impact through cutting-edge tech, this is the team to join. We are searching for 10 new employees in the next 4 months, and we need your support! Aufgaben As our Business Administration Specialist, you will be the backbone of Novasign's daily operations, ensuring our leadership team can focus on driving scientific and business breakthroughs. In this pivotal role, you'll work closely with the CEO and management team to keep the company running smoothly, efficiently, and with precision. From orchestrating schedules and handling key communications, to coordinating with international partners and preparing high-level briefs, you'll be at the center of decision-making and execution. This is a role for someone who thrives in dynamic environments, loves bringing order to complexity, and finds fulfillment in making things run seamlessly behind the scenes. Your work will directly support Novasign's mission to accelerate the development of life-saving therapies, sustainable foods, and innovative biotechnologies, making your contribution both highly visible and deeply meaningful. Key Responsibilities <ul> <li>Manage 4 company key member calendars, appointments, meeting logistics, and travel arrangements</li> <li>Travel and Expenses Handling of Key Members</li> <li>Event organization (2-3 per year)</li> <li>Key entry point for incoming requests via phone or email</li> <li>Maintain clear and structured internal documentation</li> <li>Coordinate with external partners, Board administrators, and cross-border stakeholders</li> <li>Draft briefs, decks, summaries, follow-up notes for senior-level meetings.</li> <li>Handle invoices and controlling tasks.</li> <li>Manage and control the usage of specific meeting rooms.</li> </ul> Profil <ul> <li>Highly proficient in both written and verbal English and German</li> <li>Minimum of 3 years related working experience.</li> <li>Organizational Talent</li> <li>Calm, well-composed personality with natural attention to detail</li> <li>Proficient in MS Office tools / AI Tools</li> <li>Able to handle high pressure, short timelines, and shifting priorities gracefully</li> <li>Detail-oriented, reliable, and naturally curious.</li> <li>Independent and self-motivated.</li> </ul> Preferred Qualifications <ul> <li>Expertise in Invoicing and Accounting</li> <li>Basic Photoshop/Canva and Illustrator skills</li> </ul> Wir bieten <ul> <li>Innovation Culture: We are an international team. We value new ideas, open discussions, and constructive criticism. Your voice shapes our technological direction</li> <li>Professional Growth: Continuous learning opportunities and career development in cutting-edge software</li> <li>Meaningful Impact: Work on software that accelerates life-saving therapies, enzyme manufacturing and sustainable food production</li> <li>Flexible Environment: Hybrid work options with diverse, inclusive team collaboration</li> <li>Competitive Package: We offer an attractive salary above industry standards, complemented by comprehensive benefits, including a free food allowance. In accordance with the IT collective agreement (minimum AT - Regelstufe), the minimum full time gross annual salary for this position is €42,882; however, your actual compensation will reflect your skills, experience, and impact.</li> <li>25-40h per week</li> </ul> JBG81_AT<img src="https://www.jobg8.com/Tracking.aspx?%2f8Wj34zKckjzIxZjYRygbHY1pdQyfO1qw" width="0" height="0" />

Business Administration Specialist

Bureau Veritas

<div><div><div><div><div>Role Statement
</div><div>The HR Operations and Administration Specialist will be responsible for execution of HR and Administration operations across all offices, ensuring compliance with policies, laws and SOPs for all activities and have a special focus on Operations and Employee Relationship Management.</div><div>
He/She/They perform the job in the framework of the BV Quality Assurance System, the Code of Ethics and the BV Group policies.</div></div></div><div> 
ACCOUNTABILITIES</div><div><div> 
<ul><li>
Responsible for end-to-end HR operations and Administration duties.</li><li>
Oversee, reconcile and be solely responsible for leave and attendance records management &ndash; includes query management.</li><li>
Ensure all employee-related documentation and compliance requirements are completed, updated, and always securely maintained in both hard and soft formats.</li><li>
Submit up to date, accurate and timely documentation for all employee changes as and when needed to N+1 for review and sign-off post employee onboarding.</li><li>
Assist with the recruitment and interview processes as needed from time to time.</li></ul><ul><li>
Support and assist with onboarding of new employees across all sites.</li><li>
Responsible for documenting exit interviews, performance reviews, clearances and probation evaluations of all sites.</li></ul><ul><li>
Organize and coordinate training sessions and HR events across all sites.</li><li>
Run and maintain up to date information for all assigned HR databases.</li><li>
Responsible for maintaining employee records apart from transition cases (permanent to temporary and vice versa).</li></ul><ul><li>
Supporting and assisting with Administration department&rsquo;s processes as assigned from time to time by N+1 or Management.</li><li>
Compliance responsibility (for e.g. labor laws &ndash; minimum wage) federal and provincial as needed from time to time.
</li></ul></div><div><ul><li>Be the custodian of HR policies and SOPs for all office sites, ensuring compliance and employee understanding.</li><li>
Monitor and maintain discipline in alignment with company policies and escalate issues as necessary.</li><li>
Ensure all HR communications are distributed, acknowledged, signed, scanned, and returned to the HR department.</li><li>
Be responsible for execution of all HR operations post onboarding for all employees.</li></ul><ul><li>
Conduct HR inductions for new hires to help manage workload when needed to ensure they are aligned with the company&rsquo;s values, policies, and culture.</li><li>
Serve as the first point of contact for HR-related queries or grievances at all office sites after FDOs/Admin and HR executives.</li><li>
Serve as the nationwide point of contact for Employee Cards and liaising with the FDOs/Admins and HR Executives for their issuance.</li><li>
Support with monthly payroll processing and finalization.</li><li>
Supporting overall HR communication/coordination/processes and workflows as necessary from time to time.</li><li>
Any other responsibility or task assigned by N+1 or Management.</li></ul></div></div><div> 
KPIs (to be amended if necessary) 
TECHNICAL COMPETENCIES</div><div> 
<ul><li>
Timely and accurate maintenance of attendance, leave, and insurance records.</li><li>
100% compliance with HR policies and procedures in the Lahore office.</li><li>
Successful coordination and timely completion of onboarding and recruitment tasks.</li><li>
Monthly reconciliation of employee data, attendance, and leave records with zero discrepancies.</li><li>
Effective management of documentation, ensuring up-to-date filing and secure storage of records.</li></ul><div> 
The following competencies are required:
Excellent communication, interpersonal and organizational skills with special attention to detail.
Working understanding human resource principles, practices and procedures.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Proficient with Microsoft Office Suite.
At least 5 years of overall HR experience within diverse roles is mandatory.</div></div></div></div>

HR Operations and Administration Specialist

KWS Group

<div>KWS T&uuml;rk is looking for an Administration / Archive Specialist to support the Business Support Manager with the all administrative subjects of KWS T&uuml;rk both for the field crops division and the vegetables in coordination with the Business Support team.
This position is unlimited and in full-time and based in Eski&#351;ehir, T&uuml;rkiye. 
Key Responsibilities:<ul><li>
Support logistic activities for all KWS employees, visitors and the management with the visa application process with the agencies, as well as booking accommodation and transportation.</li><li>
Liase with local authorities (such as catering firms, banks, notary, mayor's office, etc.) and government offices to answer regular or ad-hoc queries, monitor operations, and if/when necessary, escalate pending matters to respective management members in due time.</li><li>
Follow up and coordinate company fleet requirements with the respective agencies and the fleet management company such as booking cars in due course, car maintenance, kilometer readings, traffic fines and regular reporting to the management. Research for new network as and when required.</li><li>
Collaborate with other departments for ad hoc or regular reporting assignments, paperwork handling such as scanning invoices on OCR machine, process improvement projects, onboarding and offboarding activites, personnel matters with KWS T&uuml;rk employees and communication with local authorities as and when required.</li><li>
Record the Personel Debit to Asset Debit Forms and update them when it is necessary in coordination with the IT team (when changing computers, mobile phones etc.)</li><li>
Coordinate with the Global Business Operations (GBO) Accounts Payables team for processing invoices, forwarding the invoices to the related departments, fastening the approval process with AP team; GBO Tax team for tax topics; and GBO Accounts Receivables team for cheque postings of customers.</li><li>
Administer and lead all archiving activities of the company in line with data privacy rules and regulations.</li></ul> 
Knowledge, Skills, and Experience:<ul><li>
Having a university degree in a related field</li><li>
Previous professional experience in a similar position or function</li><li>
Residing in or willing to reside in Eski&#351;ehir</li><li>
High degree of proficiency with Microsoft Office products (Word, PP, Excel, Outlook, Teams); SAP knowledge is of great advantage</li><li>
Having a Class B driver's license is a big plus</li><li>
Advanced verbal and written communication skills in Turkish and English</li><li>
Strong work ethic and 'can do' attitude with excellent communication skills</li><li>
Attention to detail and a team player</li></ul> 
We look forward to receiving your online application through our SuccessFactors application system! Please use the &quot;Apply&quot; function in the online advertisement.</div>

Administration / Archive Specialist

<div>
 
 KWS T&uuml;rk
 
 is looking for an
 
 Administration / Archive Specialist
 
 to support the Business Support Manager with the all administrative subjects of KWS T&uuml;rk both for the field crops division and the vegetables in coordination with the Business Support team.
 
 
 This position is
 
 unlimited
 
 and
 
 in full-time
 
 and based in
 
 Eski&scedil;ehir, T&uuml;rkiye
 
 .
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Support logistic activities for all KWS employees, visitors and the management with the visa application process with the agencies, as well as booking accommodation and transportation.
 </li>
 <li>
 Liase with local authorities (such as catering firms, banks, notary, mayor's office, etc.) and government offices to answer regular or ad-hoc queries, monitor operations, and if/when necessary, escalate pending matters to respective management members in due time.
 </li>
 <li>
 Follow up and coordinate company fleet requirements with the respective agencies and the fleet management company such as booking cars in due course, car maintenance, kilometer readings, traffic fines and regular reporting to the management. Research for new network as and when required.
 </li>
 <li>
 Collaborate with other departments for ad hoc or regular reporting assignments, paperwork handling such as scanning invoices on OCR machine, process improvement projects, onboarding and offboarding activites, personnel matters with KWS T&uuml;rk employees and communication with local authorities as and when required.
 </li>
 <li>
 Record the Personel Debit to Asset Debit Forms and update them when it is necessary in coordination with the IT team (when changing computers, mobile phones etc.)
 </li>
 <li>
 Coordinate with the Global Business Operations (GBO) Accounts Payables team for processing invoices, forwarding the invoices to the related departments, fastening the approval process with AP team; GBO Tax team for tax topics; and GBO Accounts Receivables team for cheque postings of customers.
 </li>
 <li>
 Administer and lead all archiving activities of the company in line with data privacy rules and regulations.
 
 
 </li>
 </ul>
 
 Knowledge, Skills, and Experience:
 
 
 
 <ul>
 <li>
 Having a university degree in a related field
 </li>
 <li>
 Previous professional experience in a similar position or function
 </li>
 <li>
 Residing in or willing to reside in Eski&scedil;ehir
 </li>
 <li>
 High degree of proficiency with Microsoft Office products (Word, PP, Excel, Outlook, Teams); SAP knowledge is of great advantage
 </li>
 <li>
 Having a Class B driver's license is a big plus
 </li>
 <li>
 Advanced verbal and written communication skills in Turkish and English
 </li>
 <li>
 Strong work ethic and 'can do' attitude with excellent communication skills
 </li>
 <li>
 Attention to detail and a team player
 
 
 </li>
 </ul>
 We look forward to receiving your online application through our SuccessFactors application system! Please use the "Apply" function in the online advertisement.
</div>

Saudi Business Machines

<div>Position Title: System Administration, Report Development &amp; Support Specialist 
Location: Jubail, Saudi Arabia 
Education: Diploma degree in Computer Science, Engineering, or related field or above 
Experience: 1&ndash;5 years 
Monthly Salary Package: 8,000 SAR

Qualifications:
<ul>
<li>Strong educational background in computer science, engineering, or related field
</li><li>Solid technical knowledge and/or hands-on experience in software capabilities, reporting, and dashboard development
</li><li>Excellent client-facing, communication, and presentation skills
</li><li>Strong written and verbal communication skills
</li><li>Solid organizational skills with attention to detail and ability to multitask
</li><li>Proficient in Microsoft Office applications
</li><li>Ability to measure system performance using appropriate tools and techniques
</li><li>Ability to establish and maintain effective relationships with third-party vendors and stakeholders
</li></ul>Language Requirements: English

Responsibilities:
<ul>
<li>Support system administration tasks and ensure smooth operation of IT systems
</li><li>Develop and maintain reports and dashboards for internal and external stakeholders
</li><li>Monitor system performance and provide recommendations for optimization
</li><li>Communicate effectively with clients and vendors regarding system issues and improvements
</li><li>Assist in documentation, training, and client support activities
</li><li>Coordinate with third-party vendors to ensure timely issue resolution
</li><li>Provide technical support and troubleshooting for software and system issues
</li></ul>Work Pattern: In person 
Interview: Remote</div>

System Administration & Reporting Specialist

Search 10000+ Administration specialist jobs near you this October. New roles added regularly across leading industries. Apply today.

10000 administration specialist jobs NEAR_ME

Administration Specialist

Order Administration Specialist

Business Administration Specialist

HR Operations and Administration Specialist

Administration / Archive Specialist

Administration / Archive Specialist

System Administration & Reporting Specialist