administrative and facilities executive

Manpower Middle East

<div>
 <p>
  <strong>
   Contract:
  </strong>
  12 months (renewable)
 </p>
 <p>
  <strong>
   Employment:
  </strong>
  Outsourced through Manpower Middle East
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role:
  </strong>
 </p>
 <p>
  This role will be based in Dubai, responsible for organizing online and offline activities/events/town halls. We are looking for someone with &ldquo;Service with a Smile&rdquo; in his/her DNA, ready to go the extra mile to achieve the best outcome, a constant focus in wanting to enhance customer experiences at all times.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administrative/Office Support:
  </strong>
 </p>
 <p>
  &bull; Provide excellent and delightful service to employees and guests; assist with enquires and requests
 </p>
 <p>
  &bull; Anticipate needs, respond promptly, maintain positive customer service experience at all times
 </p>
 <p>
  &bull; Prompt and accurate data upload and update (e.g. Monthly Scorecard, Workspace Management, service request tickets)
 </p>
 <p>
  &bull; Represent Admin &amp; Workspace Team as the main point of contact to provide administrative/event support
 </p>
 <p>
  &bull; Manage relationship with office vendors (e.g. cleaners, office assistant, deliveries etc.)
 </p>
 <p>
  &bull; Responsible for the purchasing of goods and services. Order and replenish office and pantry supplies
 </p>
 <p>
  &bull; Review vendor contracts and proceed procurement through cost-effective bids and negotiates with suppliers to meet quality, delivery, and cost objectives
 </p>
 <p>
  &bull; Maintain accurate report/tracker of office inventory and property/equipment records
 </p>
 <p>
  &bull; Assist HR and IT in New Hire On-Boarding process (assigning work station, business cards ordering, provide card access keys etc.)
 </p>
 <p>
  &bull; Employee contact list update
 </p>
 <p>
  &bull; Maintain a professional and tidy office, responsible for smooth daily office operations
 </p>
 <p>
  &bull; Participate in newsletter publication with HR OC or related tasks
 </p>
 <p>
  &bull; Prompt and accurate data update/creation (e.g. Scorecard, Workspace Management, iService tickets)
 </p>
 <p>
  &bull; Responsible for monthly and annual budget development; analysis and actual spent
 </p>
 <p>
  &bull; Responsible for prompt payment, avoid late payment penalties
 </p>
 <p>
  &bull; Ensure no service/work without purchase order issuance
 </p>
 <p>
  &bull; Serve as liaison for building management office
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Events:
  </strong>
 </p>
 <p>
  &bull; Responsible for planning and execution of events and festival celebrations from conceptualization of theme/activity to planning and execution.
 </p>
 <p>
  &bull; Coordinate and facilitate event logistics including liaising with vendors and participants
 </p>
 <p>
  &bull; Close collaboration with HR and OC (Organizational Culture) Teams
 </p>
 <p>
  &bull; Document accurate report/tracker of event timeline, milestone and cost elements
 </p>
 <p>
  &bull; Responsible for event promotion and publicity through media channels such as newsletter, poster, digital screens etc.
 </p>
 <p>
  &bull; Work with Survey Team to ensure prompt dissemination of event survey. Follow-up with feedback
 </p>
 <p>
  received and close gaps if any.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Travel:
  </strong>
 </p>
 <p>
  &bull; Provide travel assistance, advise on travel arrangements including air tickets, hotel reservations,
 </p>
 <p>
  local/ground transportation, car rental, travel visa applications etc. and offer informed and insightful recommendations
 </p>
 <p>
  &bull; Listen and lead the conversation to solve problems in a timely manner
 </p>
 <p>
  &bull; Work closely with appointed Travel Vendor to ensure smooth ticketing experience
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Others:
  </strong>
 </p>
 <p>
  &bull; Support other team members of the Admin &amp; Workspace Team as and when required
 </p>
 <p>
  &bull; Ready to take-on additional roles and responsibilities when assigned.
 </p>
 <p>
 </p>
</div>


Administrative and Facilities Executive

KPMG Lower Gulf

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  Job Title:
 </strong>
 Front Office Executive (UAE National)
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Dubai
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Office-based role, Sunday to Thursday. On Fridays, working hours are until 2:00 p.m. on alternate weeks.
  </li>
  <li>
   Greet and assist clients, visitors, and employees in a professional and courteous manner.
  </li>
  <li>
   Manage all incoming calls, messages, and inquiries, ensuring timely and accurate redirection.
  </li>
  <li>
   Coordinate meeting room bookings and ensure meeting spaces are properly set up.
  </li>
  <li>
   Manage visitor registrations and liaise with building security and facilities for access arrangements.
  </li>
  <li>
   Handle courier services, mail distribution, and front desk supplies.
  </li>
  <li>
   Support administrative tasks such as document scanning, filing, and coordination with the Facilities and Admin team.
  </li>
  <li>
   Maintain confidentiality and always uphold KPMG&rsquo;s professional image.
  </li>
  <li>
   Assist with internal events, meetings, and general office coordination as required.
  </li>
  <li>
   Maintain punctuality &mdash; office hours are from 8:30 a.m. to 5:00 p.m. with a one-hour lunch break.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications &amp; Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   UAE National (Emirati) &ndash; required as part of the Emiratization initiative.
  </li>
  <li>
   Minimum High School Diploma (bachelor&rsquo;s degree preferred).
  </li>
  <li>
   1&ndash;2 years of experience in a front office, receptionist, or administrative role (corporate experience preferred).
  </li>
  <li>
   Strong communication skills in English and Arabic (verbal and written).
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, Outlook).
  </li>
  <li>
   Excellent interpersonal skills, professional appearance, and strong client service orientation.
  </li>
  <li>
   Reliable, punctual, and able to manage multiple tasks efficiently.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Schedule
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Working hours as per KPMG Dubai office schedule.
  </li>
 </ul>
</div>


Front Office Executive - UAE National

DHL Express

<div>
 <strong>
  Job Overview
  <br/>
  <br/>
 </strong>
 The Executive Assistant &amp; Office Manager plays a key role in ensuring the efficiency of the Senior Management Team through proactive correspondence management, effective diary scheduling, and administrative support. The role involves planning and prioritizing tasks, managing monthly reports and presentations under tight deadlines, and coordinating with senior management and functional teams for data collection and office operations.
 <br/>
 <br/>
 The role also includes coordinating various office functions such as the mailroom, cafeteria, fitness center, and general administration to ensure smooth daily operations.
 <br/>
 <br/>
 <strong>
  Main Responsibilities
  <br/>
  <br/>
 </strong>
 Country Manager (In the absence of the Executive Assistant to the Country Manager)
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Carry out general executive assistant duties including typing, developing, co-coordinating and formatting presentations (PowerPoint), correspondence (Word) and spreadsheets (Excel) and ensure it is presented in the most professional manner.
  </li>
  <li>
   Vet all correspondence for Country Manager and draft responses or take other appropriate action.
  </li>
  <li>
   Organize and prepare luncheons, meetings and events as required including staff conferences, P.R. events and other, including managing travel and accommodation.
  </li>
  <li>
   Attend weekly management meetings and prepare minutes to be circulated to the attendees for appropriate action and follow up
  </li>
  <li>
   Manage Country Manager diary and ensure that all meetings are carried out as planned
  </li>
  <li>
   Perform general office duties, including maintaining the filing systems of the Country Manager and Senior Management team to facilitate easy retrieval and systematic organization.
  </li>
  <li>
   Manage the telephones of the Senior Management Team, taking messages and dealing with enquiries as appropriate to enable all callers to have a point of contact in absence of any member of the SMT. Responsible for scheduling and management of their calendar for events, employee programs, roadshows etc.
  </li>
  <li>
   Co-ordinate the leave and absence tracking for the SMT and ensure that all paperwork and systems are accurately completed and approved
  </li>
  <li>
   Provide administrative and executive support for Area Senior Managers/GMB visiting the country
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Events &ndash; Area/Global, Sales, HR
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Play an integral part in supporting the Marketing team for events including organizing and coordinating with customers
  </li>
  <li>
   Point of contact for customers &amp; Coordinating with suppliers. Available at events to greet VIP customers and support with co-ordination
  </li>
  <li>
   Support Area/Global on locally organized events such as CBRs, MEEG, Functional meetings, Events etc
  </li>
  <li>
   Providing support to the HR team for employee events linked to SMT roadshows. Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly. Liaising with HR &amp;other departments for approvals
  </li>
  <li>
   Providing support for co-ordination of travel arrangements/hotels for CIM big bang events
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Customer Service
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Handling Customer complaints escalated to the Country Manager
  </li>
  <li>
   Communication with Customers
  </li>
  <li>
   Coordinating and follow up with CS, Operation and Sales. Ensure proper feedback is given to customers
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Other Departments
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Stationary project : Design, Plan, implement, coordinate &amp; manage the process , Maintain &amp; Replenish inventory, Check stock to determine Inventory levels, Control costs, keep record &amp; file.
  </li>
  <li>
   Office Assistant: Allocate responsibilities &amp; tasks, Managing performance, Training &amp; Development, scheduling, coaching.
  </li>
  <li>
   Meeting rooms: Set up standards &amp; policies, schedule, Booking system process and coordinate.
  </li>
  <li>
   Managing and scheduling of Employee Transportation Service
  </li>
  <li>
   Management of the Mailroom administrator and mailroom services ensuring service is as per standards and coverage during leave
  </li>
  <li>
   Work with the facilities team
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Customers
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Point of Contact at DHL Events to ensure that Customer requirements are met.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Suppliers
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Coordinate between various suppliers to get the best deal for DHL along with Procurement
  </li>
  <li>
   Negotiation and coordinate the best deal along with Procurement
  </li>
  <li>
   Manage the indoor catering team
  </li>
  <li>
   Manage the Fitness Centre Supplier and Instructors including scheduling of classes etc
  </li>
  <li>
   Procure required furniture and fitness equipment for the Meydan office
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Ducation / Experience / Qualification Requirements
  <br/>
  <br/>
 </strong>
 Education:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Experience:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   3-5 years of experience in an Executive Assistant or Office Management role supporting senior leadership.
  </li>
  <li>
   Prior experience in multinational or matrix organizations is an advantage.
  </li>
  <li>
   Experience handling confidential information and managing office functions/events.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Technical Skills:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  </li>
  <li>
   Familiarity with calendar management tools and travel booking platforms.
  </li>
  <li>
   Experience with internal systems such as SAP (advantageous but not essential).
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Administrative &amp; Organizational Skills:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Strong organizational and time management skills with the ability to handle multiple priorities under pressure.
  </li>
  <li>
   Excellent planning skills for events, meetings, and executive schedules.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Communication &amp; Interpersonal Skills:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Strong written and verbal communication skills in English.
  </li>
  <li>
   Professional demeanor with the ability to interact effectively with internal and external stakeholders at all levels.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Personal Attributes:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   High level of discretion and confidentiality.
  </li>
  <li>
   Proactive problem-solver with attention to detail.
  </li>
  <li>
   Flexible, adaptable, and able to work independently or in a team.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Desirable:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Certification or diploma in Executive Assistance or Office Management.
  </li>
  <li>
   Experience coordinating travel, events, or high-level meetings across regions.
  </li>
 </ul>
</div>


Executive Assistant & Office Manager (Emirati Only)

<div><b>JOB OVERVIEW</b><div></div><div><b><br>
The </b><b>Executive Assistant &amp; Office Manager</b><b> plays a key role in ensuring the efficiency of the </b><b>Senior Management Team </b><b>through proactive correspondence management, effective diary scheduling, and administrative support. The role involves planning and prioritizing tasks, managing monthly reports and presentations under tight deadlines, and coordinating with senior management and functional teams for data collection and office operations.</b><div><div><div><b>
The role also includes coordinating various office functions such as the mailroom, cafeteria, fitness center, and general administration to ensure smooth daily operations.</b></div><div></div><div><b><br>
MAIN RESPONSIBILITIES</b></div><div></div><div><div><b><br>
Country Manager</b><b> </b><b>(In the absence of the Executive Assistant to the Country Manager)</b></div></div><div><ul><li>
Carry out general executive assistant duties including typing, developing, co-coordinating and formatting presentations (PowerPoint), correspondence (Word) and spreadsheets (Excel) and ensure it is presented in the most professional manner.</li><li>
Vet all correspondence for Country Manager and draft responses or take other appropriate action.</li><li>
Organize and prepare luncheons, meetings and events as required including staff conferences, P.R. events and other, including managing travel and accommodation.</li><li>
Attend weekly management meetings and prepare minutes to be circulated to the attendees for appropriate action and follow up</li><li>
Manage Country Manager diary and ensure that all meetings are carried out as planned</li><li>
Perform general office duties, including maintaining the filing systems of the Country Manager and Senior Management team to facilitate easy retrieval and systematic organization.</li><li>
Manage the telephones of the Senior Management Team, taking messages and dealing with enquiries as appropriate to enable all callers to have a point of contact in absence of any member of the SMT. Responsible for scheduling and management of their calendar for events, employee programs, roadshows etc.</li><li>
Co-ordinate the leave and absence tracking for the SMT and ensure that all paperwork and systems are accurately completed and approved</li><li>
Provide administrative and executive support for Area Senior Managers/GMB visiting the country</li></ul></div><div><div><b>
Events &ndash; Area/Global, Sales, HR</b></div></div><div><ul><li>
Play an integral part in supporting the Marketing team for events including organizing and coordinating with customers</li><li>
Point of contact for customers &amp; Coordinating with suppliers. Available at events to greet VIP customers and support with co-ordination</li><li>
Support Area/Global on locally organized events such as CBRs, MEEG, Functional meetings, Events etc</li><li>
Providing support to the HR team for employee events linked to SMT roadshows. Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly. Liaising with HR &amp;other departments for approvals</li><li>
Providing support for co-ordination of travel arrangements/hotels for CIM big bang events</li></ul></div><div><div><b>
Customer Service</b></div></div><div><ul><li>
Handling Customer complaints escalated to the Country Manager</li><li>
Communication with Customers</li><li>
Coordinating and follow up with CS, Operation and Sales. Ensure proper feedback is given to customers</li></ul></div><div><div><b>
Other Departments</b></div></div><div></div><div><br>
<ul><li>
Stationary project : Design, Plan, implement, coordinate &amp; manage the process , Maintain &amp; Replenish inventory, Check stock to determine Inventory levels, Control costs, keep record &amp; file.</li><li>
Office Assistant: Allocate responsibilities &amp; tasks, Managing performance, Training &amp; Development, scheduling, coaching.</li><li>
Meeting rooms: Set up standards &amp; policies, schedule, Booking system process and coordinate.</li><li>
Managing and scheduling of Employee Transportation Service</li><li>
Management of the Mailroom administrator and mailroom services ensuring service is as per standards and coverage during leave</li><li>
Work with the facilities team</li></ul></div><div><div><b>
Customers</b></div></div><div></div><div><ul><li>
Point of Contact at DHL Events to ensure that Customer requirements are met.</li></ul></div><div></div><div><div><b><br>
Suppliers</b></div></div><div><ul><li>
Coordinate between various suppliers to get the best deal for DHL along with Procurement</li><li>
Negotiation and coordinate the best deal along with Procurement</li><li>
Manage the indoor catering team</li><li>
Manage the Fitness Centre Supplier and Instructors including scheduling of classes etc</li><li>
Procure required furniture and fitness equipment for the Meydan office</li></ul></div><div></div><div><b><br>
DUCATION / EXPERIENCE / QUALIFICATION REQUIREMENTS</b></div><div></div><div><div><b><br>
Education:</b></div></div><div><ul><li><div>
Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field.</div></li></ul></div><div><div><b>
Experience:</b></div></div><div><ul><li><div>
3-5 years of experience in an Executive Assistant or Office Management role supporting senior leadership.</div></li></ul></div><div><ul><li><div>
Prior experience in multinational or matrix organizations is an advantage.</div></li></ul></div><div><ul><li><div>
Experience handling confidential information and managing office functions/events.</div></li></ul></div><div><div><b>
Technical Skills:</b></div></div><div><ul><li><div>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</div></li></ul></div><div><ul><li><div>
Familiarity with calendar management tools and travel booking platforms.</div></li></ul></div><div><ul><li><div>
Experience with internal systems such as SAP (advantageous but not essential).</div></li></ul></div><div><div><b>
Administrative &amp; Organizational Skills:</b></div></div><div><ul><li><div>
Strong organizational and time management skills with the ability to handle multiple priorities under pressure.</div></li></ul></div><div><ul><li><div>
Excellent planning skills for events, meetings, and executive schedules.</div></li></ul></div><div><div><b>
Communication &amp; Interpersonal Skills:</b></div></div><div><ul><li><div>
Strong written and verbal communication skills in English.</div></li></ul></div><div><ul><li><div>
Professional demeanor with the ability to interact effectively with internal and external stakeholders at all levels.</div></li></ul></div><div><div><b>
Personal Attributes:</b></div></div><div><ul><li><div>
High level of discretion and confidentiality.</div></li></ul></div><div><ul><li><div>
Proactive problem-solver with attention to detail.</div></li></ul></div><div><ul><li><div>
Flexible, adaptable, and able to work independently or in a team.</div></li></ul></div><div><div><b>
Desirable:</b></div></div><div><ul><li><div>
Certification or diploma in Executive Assistance or Office Management.</div></li></ul></div><div><ul><li><div>
Experience coordinating travel, events, or high-level meetings across regions.</div></li></ul></div></div></div></div></div>

Higher Colleges of Technology

<div>
 <p>
  The Executive Assistant is responsible to provide support to his/her Line Manager in daily administrative activities in a timely manner. The incumbent is also responsible to manage his/her Line Manager&rsquo;s communication in a professional manner.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Serve as the main point of contact between Line Manager and internal or external stakeholders for information requests.
  </li>
  <li>
   Manage calls by connecting Line Manager with required callers and vice versa.
  </li>
  <li>
   Organise meetings in liaison with concerned parties to ensure meetings are properly planned and to avoid conflicting and overlapping schedules; ensure efficient management of appointments diary and meeting schedule, including timing, priority setting, and agenda preparation.
  </li>
  <li>
   Draft reports, memos, circulars and other correspondence as required.
  </li>
  <li>
   Translate documents from Arabic to English and vice versa to maintain message content, context, and style as much as possible.
  </li>
  <li>
   Handle information processing, filing, archiving and retrieval; ensure accuracy, completeness, timeliness, integrity and confidentiality of documents.
  </li>
  <li>
   Monitor office supplies; coordinate with Facilities Management or Procurement and Contracts if needed.
  </li>
  <li>
   Manage travel and accommodation services for the Line Manager.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Minimum of a Higher Diploma.
  </li>
  <li>
   Full English and Arabic proficiency are required.
  </li>
  <li>
   Intermediate computer literacy is required e.g. MS Office.
  </li>
  <li>
   Zero to two years of relevant experience
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Executive Assistant

Infinity Hotel Supplies LLC

<p><b>Job Summary: </b></p><p>The HR Generalist is a versatile professional responsible for managing administrative and human resources functions within an organization. This role involves handling a diverse range of tasks related to office administration, employee relations, recruitment, and HR operations. The Admin cum HR Executive plays a crucial role in ensuring a smooth and efficient work environment, supporting both administrative and human resources needs.</p><p><b>Key Responsibilities:</b></p><p><b>Office Administration: </b>Oversee day-to-day office operations and ensure a well-maintained and organized work environment.<br/>Manage office supplies, equipment, and facilities to support daily business activities.<br/>Coordinate with vendors for services such as cleaning, maintenance, and office supplies procurement.</p><p><b>Human Resources:</b>Handle recruitment processes, including posting job openings, screening resumes, conducting interviews, and onboarding new hires.<br/>Administer employee benefits programs and assist in the development of HR policies and procedures.<br/>Maintain accurate employee records and ensure compliance with legal requirements.</p><p><b>Employee Relations:</b>Address employee queries and concerns, fostering a positive and supportive work environment.<br/>Assist in organizing employee engagement activities, team-building events, and other initiatives to boost morale and camaraderie.</p><p><b>Documentation and Compliance:</b>Prepare and maintain HR-related documents, such as offer letters, contracts, and employee handbooks.<br/>Ensure compliance with labor laws and regulations, keeping abreast of any changes and updating policies accordingly.</p><p><b>Attendance and Leave Management:</b>Monitor and manage employee attendance records, ensuring accuracy and timeliness.<br/>Process leave requests and maintain leave records, keeping track of employee absences.</p><p><b>Training and Development: </b>Coordinate training sessions and professional development programs for employees. Identify and recommend training opportunities to enhance the skills and capabilities of the workforce.</p><p><b>Communication: </b>Facilitate effective communication between management and employees. Draft internal communications, announcements, and updates as needed.</p><p><b>Qualifications and Skills:</b></p><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Proven experience in both administrative and human resources roles.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Familiarity with HR software and systems.</li><li>Knowledge of employment laws and regulations.</li><li>Ability to maintain confidentiality and handle sensitive information.</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,500.00 - AED6,000.00 per month</p><p>Experience:</p><ul><li>HR / Admin: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>English (Preferred)</li></ul><p>Location:</p><ul><li>Dubai (Preferred)</li></ul>

HR Generalist

Emirates

<div>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 At Emirates, we believe in connecting the world, to and through, our global hub in Dubai; and in constantly innovating to ensure our customers &lsquo;Fly Better&rsquo;. Emirates Engineering is a cutting-edge aircraft maintenance facility, GCAA CAR V approved, supporting Emirates&rsquo; vast Airbus and Boeing fleet and thirty other airlines through third-party contracts. Our highly qualified team excels in maintenance, engineering, quality, planning, and logistics, setting industry standards with an unwavering commitment to safety and excellence.
 <br/>
 <br/>
 <strong>
  Senior Executive Secretary
 </strong>
 provides professional, high quality executive support and administrative services to senior business leaders and their teams.
 <br/>
 <br/>
 <strong>
  In This Role You Will
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Receive, evaluate, and respond to incoming communications. Redirect or escalate matters to the executive as needed, ensuring timely and accurate responses.
  </li>
  <li>
   Provide comprehensive secretarial support to the executive and their team, including managing administrative paperwork, drafting correspondence, and preparing reports.
  </li>
  <li>
   Oversee diary and logistics management.
  </li>
  <li>
   Manage invoicing, accounting, and budget-related tasks for the department. Assist in the preparation and management of departmental budgets, including processing payments and ensuring accurate financial records.
  </li>
  <li>
   Oversee the acquisition, maintenance, and replacement of office assets and equipment, ensuring that the department's resources are well-managed.
  </li>
  <li>
   Ad hoc or additional administrative tasks as requested by the executive.
   <br/>
   <br/>
  </li>
 </ul>
 Qualification
 <br/>
 <br/>
 <strong>
  To be considered for this role you must meet the below Qualifications &amp; Experience:
  <br/>
  <br/>
 </strong>
 Experience in an administrative capacity to a senior Manager in a medium or large size company with strong administrative skills
 <br/>
 <br/>
 <strong>
  Knowledge/skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience in an administrative capacity to a senior Manager in a medium or large size company with strong administrative skills.
  </li>
  <li>
   Secretarial qualification or diploma is preferred.
  </li>
  <li>
   Shorthand and/or speedwriting would be an advantage.
  </li>
  <li>
   Must be fully competent in MS Office applications.
  </li>
  <li>
   Must have a high degree of fluency in spoken and written English, a pleasant telephone manner and the ability to prioritise work.
   <br/>
   <br/>
  </li>
 </ul>
 Salary &amp; benefits
 <br/>
 <br/>
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers
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