administrative and program specialist

Gulf Career Hunt

Position Admin Specialist Date Posted October 20, 2025 Industry Administration / Office Management Employment Type Full Time Experience <ul> <li>UAE experience required in fixed asset management</li> </ul> Qualification <ul> <li>Estimated qualification: Diploma / Degree / Certificate in Administration, Business, or related field</li> </ul> Salary AED 4000 to 7000 Location United Arab Emirates Company Confidential Description We are looking for a skilled and detail-oriented Admin Specialist to manage administrative tasks and support office operations. The role requires strong organizational skills, proficiency in office software, and experience with fixed asset management. Responsibilities include maintaining office supplies, coordinating meetings, handling administrative documentation, and assisting with financial record keeping. Posting Source The post Hiring Admin Specialist UAE appeared first on Gulf Career Hunt.<img src="https://www.jobg8.com/Tracking.aspx?xFcAYD4BOV%2bM9Az2Y3dIUukCB3SvIR%2b%2fw" width="0" height="0" />

Hiring Admin Specialist UAE

Cordatus Resource Group

<div>
 We're looking for a proactive and detail-oriented
 
 Administrative Specialist
 
 to support our team with day-to-day administrative and operational tasks. This role is ideal for someone who is organized, dependable, and enjoys keeping things running smoothly behind the scenes.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Provide administrative support to managers and team members.
 </li>
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 Manage calendars, coordinate meetings, and prepare documentation.
 </li>
 <li>
 Assist with data entry, reporting, and record maintenance.
 </li>
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 Handle correspondence and communication in a professional manner.
 </li>
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 Support with client-related administrative tasks and follow-ups.
 </li>
 <li>
 Perform other operational and administrative duties as needed.
 
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication in English.
 </li>
 <li>
 Proficiency in Microsoft Office / Google Workspace tools.
 </li>
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 Ability to work independently and manage tasks efficiently.
 </li>
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 Comfortable working remotely and aligning with Eastern Time hours.
 
 
 
 </li>
 </ul>
 
 What We Offer:
 
 
 
 <ul>
 <li>
 Fully remote position with a laptop provided.
 </li>
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 Supportive, collaborative work environment.
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 Opportunities to learn and grow within the organization.
 
 
 
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 </ul>
 If you're reliable, resourceful, and ready to take ownership of your role, we'd love to hear from you!
</div>

Administrative Specialist (Remote)

Confidential Careers

<div>
 
 We are looking for a highly organized and proactive
 
 Admin Specialist
 
 to support our daily business operations and ensure smooth office functioning. The ideal candidate will handle administrative tasks, coordinate with various departments, manage documentation, and provide essential support to the management team.
 
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 3&ndash;5 years of experience in an administrative or office support role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail.
 </li>
 </ul>
 
 
 Why Join Us:
 
 
 <ul>
 <li>
 Competitive salary and benefits package.
 </li>
 <li>
 Supportive and collaborative work environment.
 </li>
 <li>
 Career growth and development opportunities.
 </li>
 </ul>
 
 
</div>

Administrative Specialist

Fehr & Peers

<div><div>Are you passionate about joining a company that is at the forefront of transforming transportation infrastructure and promoting sustainability within local communities? We&rsquo;re actively seeking an Administrative Specialist to join our team based in Downtown Oakland, conveniently located near the 19th Street BART. Our office of 25 is committed to positively impacting the communities we serve.</div><div></div><div> 
As an Administrative Specialist, you&rsquo;ll play a pivotal role in supporting our team&rsquo;s day-to-day operations and contributing to the success of various initiatives. The role involves managing front desk responsibilities, acting as the primary point of contact for visitors, and supporting administrative tasks, ranging from event planning, invoicing and project assistance. Which also includes occasional after-hour assistance for event coordination. You&rsquo;ll also be an integral part of our six-person administrative team, based out of our Oakland and Walnut Creek offices, and a member of our companywide administrative professionals forum.</div><div></div><div> 
Successful candidates will be organized and detail-oriented, value customer service, eager to jump in and support the team, and open to trying new tasks. This position requires 40 hours a week, in-person availability five days per week. If you&rsquo;re excited about being part of a team and delivering great customer service, we encourage you to apply!</div>
<h3 class="jobSectionHeader">Responsibilities</h3><ul><li>
Be the welcoming face of our team by greeting visitors, managing phone calls, and maintaining a professional office space, preparing meeting minutes, assisting with recruitment scheduling and other administrative responsibilities</li><li>
Provide general administrative support, including data entry, processing invoices, setting up projects in our invoicing system, and other general tasks</li><li>
Assist Operations Managers with administrative duties as needed</li><li>
Collaborate with and backfill for the Oakland and Walnut Creek administration team, including travel to the Walnut Creek office as needed</li><li>
Coordinate meetings, events, and travel arrangements</li><li>
Manage project-related paperwork, such as insurance certificates and business certifications</li><li>
Contribute to companywide administrative initiatives aimed at enhancing collaboration and services</li><li>
Handle credit card reconciliation and prepare petty cash reconciliation statements</li><li>
Process accounts payable expenses, create check requests, and address accounts payable inquires</li><li>
Order lunch for office trainings/meetings and order snacks/drinks</li><li>
Execute duties with a customer service and problem-solving attitude</li></ul><h3 class="jobSectionHeader">
Qualifications (a college degree is not required for this position)</h3><ul><li>
2 years of experience working in a professional business environment</li><li>
BS/BA in Business Administration, Management, Accounting, or a related field, or equivalent work experience</li><li>
Intermediate to advanced proficiency in Adobe Professional, Microsoft Office Suite, including but not limited to Microsoft Excel</li><li>
Familiarity with accounts receivable and accounts payable processes, and data entry</li><li>
Collaborative and solutions-oriented mindset with a strong client focus and professionalism</li><li>
Flexibility in managing requests in a fast-paced environment</li><li>
Excellent time management and organizational skills</li><li>
Commitment to high quality, accurate, and timely work</li></ul><h3 class="jobSectionHeader">
Additional Desired Qualifications</h3><ul><li>
Knowledge of database reporting</li><li>
Previous experience with Deltek Vision/Vantagepoint</li><li>
Copyediting skills and proficiency in Adobe InDesign for graphics and design</li><li>
Experience with project proposal process</li></ul><div>
Placement within the stated pay range will be determined based upon education, experience, and qualifications.</div><div>
Benefit Highlights:
</div><div>Medical, Dental, Vision, Life and Disability Insurance.
</div><div>401(k) Plan with matching and profit sharing.
</div><div>Flexible Spending Accounts.</div><div>
Commuter Benefits.
</div><div>Paid Vacation, holidays and sick leave.
</div><div>8 weeks of Paid Parental Leave.
</div><div>Mentoring and Career Development programs.
</div><div>Research and Development group participation, and more. 
</div><div></div> 
<div>Full information about the benefits we offer can be found by visiting our careers page. 
</div><div></div> 
<div>EEO: Fehr &amp; Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, sex, gender identity or expression, sexual orientation, marital or parental status, national origin, ancestry, citizenship, age, disability, genetic information, political affiliation, military service or any other characteristic protected by law.</div><div>
Nondiscrimination: Fehr &amp; Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources.</div>

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div>

China Unicom (Americas) Operations Ltd.

<div>Administrative and Human Resource Specialist 
Major Job Duties:
Develop and implement company administrative policies and procedures.
Organize company meetings, events, receptions, and correspondence; Prepare official documents, meeting minutes, and internal notices.
Manage office supplies, assets, equipment maintenance, and environment;
Supervise office safety, fire control, sanitation, and security; Manage travel, and logistics services.
Assist in recruitment, onboarding, attendance, and employee files; Organize staff events, training, and cultural initiatives.
Prepare and monitor administrative and procurement budgets; Manage company assets and office equipment records; Monitor expenses and prepare cost analysis reports.
Assist in cross-department coordination and follow-up. 
Minimum Qualification:
Bachelor's degree or above in Administration, Procurement, or Business Management or related field/equivalent related experience.
Two years of related administrative or procurement management (preferred).
Efficient in MS Office.
Ability to work with cross-functional teams and comfortable working with teams in different time zones.
Strong communication, negotiation, execution, and cost awareness.
Bilingual in English and Mandarin for speaking and writing. 
We negotiate rewards based on experience and relevance and offer a competitive benefits plan.
CUA is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, protected veteran status, or disability.</div>

Administrative and Human Resource Specialist

HYPERPC

Hello! We are HYPERPC &ndash; a premium brand that has been creating not just computers, but high-performance, high-end machines since 2010, helping gamers conquer and professionals create.We are official partners with tech giants like NVIDIA, Intel, and Microsoft, and we have successfully collaborated on projects with gaming companies including Wargaming, Ubisoft, Electronic Arts, and Bethesda. Our products are a fusion of stunning design, flawless quality, and unparalleled power.We are currently looking for more than just an employee; we seek a reliable &quot;Architect&quot; of processes for our branch. This Administrative and Procurement Specialist will ensure the smooth and flawless operation of our entire mechanism.Your Mission: Ensuring Flawless System OperationYou will be the crucial link guaranteeing the availability of the best components and the accuracy of our financial records. Your tasks form the foundation upon which our winning computers are built:<ul><li>Strategic Procurement: Prompt acquisition of necessary components from our partners, and control over delivery timelines and quality.</li><li>Financial Accuracy: Assisting the branch manager in collecting, approving, and preparing all financial and reporting documentation.</li><li>Transaction Control: Full lifecycle support for orders, from placement to the delivery of the finished product or service provision to the client.</li><li>Operational Order: Managing the warehouse program and documentation flow, and providing general administrative support for the office.</li></ul>Your Key Characteristics (Requirements):We need someone who thinks in premium-segment terms and thrives on multitasking:<ul><li>High-End Experience: You have experience working with computers or other high-value products and are proud of your achievements.</li><li>Procurement Specialization: Mandatory experience in the procurement of electronics and computer components for corporate entities.</li><li>Free Communication: Confident proficiency in English (B2/Upper-Intermediate and above) for communication with international suppliers and partners, as well as handling documentation.</li><li>Stress Management and Communication: You quickly establish rapport, can professionally handle objections, and confidently finalize deals.</li><li>Focused Multitasking: You can productively manage multiple tasks simultaneously while maintaining the ability to focus.</li></ul>Our Offer: Join the HYPERPC FamilyHYPERPC is more than just a job&mdash;it&rsquo;s your second family. By joining us, you will receive:<ul><li>Competitive Compensation: A salary package between 6,000 &ndash; 10,000 AED.</li><li>Comfort and Style: A cozy and modern HYPERPC showroom and a comfortable workspace.</li><li>Young and Dynamic Team: You will work alongside young professionals (average age 25) united by a shared passion for technology.</li></ul>Crucial Requirement: If you have carefully read the entire job description, please begin your cover letter with the following phrase: &quot;I truly know what high-performance gaming computers and workstations are, and I am also well-versed in components.&quot;Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per monthExperience:<ul><li>procurement: 2 years (Required)</li></ul>Language:<ul><li>Fluent English (Required)</li></ul>Expected Start Date: 15/10/2025

Administrative and Procurement Specialist (Dubai, UAE)

U.S. Marine Corps

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team-oriented environment comprised of military personnel, civilian employees, contractors, and volunteers who keep the organization functioning smoothly and effectively. As a service-oriented organization, we never waver in our commitment to the Corps.
 
This position is located at MCAGCC TWENTYNINE PALMS, CA. Candidates selected for this position will serve as an ADMINISTRATIVE SPECIALIST NF3 for MCCS.
 
Why Choose MCCS?
 
Here at MCCS, we believe in meaningful connections, opportunities to build and develop skills that will span throughout your entire career, and creating positive relationships that will last a lifetime. We provide Marines, Sailors, and families with everyday services and support. We believe in serving those who serve.
 
Joining our world-renowned team also comes with some amazing benefits. Part-time and Full-time vacancies are eligible for the following Employee Benefits (20-40 hours a week):
 
401(k) Retirement Plan with up to 5% employer match
 NAF Pension Plan, employee contribution only 1% (may be eligible to buy back up to 5 years of military service)
 Medical and Dental Insurance
 Inexpensive life insurance (up to 3X annual salary)
 Flexible spending accounts (Health and Dependent Care)
 Short Term Disability Insurance (up to 60% of annual salary)
 Immediate annual and sick leave accrual
 Tax-free shopping
 Professional training opportunities to build and develop new skills.
 Access to MCCS facilities such as the child development centers, gyms, movie theaters, bowling centers, pools, golf course, auto skills center, outdoor recreation and more!
 Major Duties
 
Coordinates and performs a wide variety of responsible administrative functions in support of upper level management functions. Organizes flow of operational program processes in an office environment. Establishes status of actions on numerous projects and program operations. May serve on a variety of advisory committees. May be delegated signatory authority for selected administrative matters.
 
Reviews and interprets directives and regulations. Maintains official files. Advises staff on development and implementation of local administrative directives and procedures. Develops internal policies, procedures and work methods affecting administrative management operations. Ensures compliance by managers and supervisors by reviewing and revising studies, reports, correspondence for accuracy and format. Collects, compiles and organizes information and data to meet administrative requirements. Prepares correspondence and drafts instructions. Facilitates methods for automating reports and correspondence. Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations. Manipulates data to meet presentation and report requirements.
 
Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization and punctuation. Receives telephone callers, visitors, complaints and outside contacts and directs them to appropriate contacts when necessary. Receives and delivers messages to staff members. Arranges and maintains appointment calendars for staff. Routes incoming mail to staff and work sections. Establishes suspense dates to collect responses and submits information as required by requests.
 
May perform support functions such as gathering statistical data; monitoring and reporting on support budgets; assisting in developing financial plans, obligating funds, liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards for supervisor's signature, preparing and conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, individual development plans.
 
Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
 
Performs other related duties as assigned. This is a white-collar position where occasional lifting up to 20 lbs may be required
 
Qualifications
 
MINIMUM QUALIFICATIONS: Three years experience that demonstrates broad knowledge of administrative practices and principles. Skill to organize and coordinate multiple high visibility projects simultaneously. Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation. Skill to operate a personal computer, and associated peripheral equipment and software. Knowledge of a variety of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies. Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization.
 
How To Apply
 
All applications must be submitted online via the MCCS Careers website: https://careers.usmc-mccs.org. Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.
 
Please include the below list of required documents with your application:
 
Education/certification certificate(s), if applicable.
 If prior military, DD214 Member Copy
 If you are an Active Duty Service member who will be retired from service within 120 days of the application date, you must submit a DD214 or Statement of Service with your application to receive further consideration for any regular part-time or full-time positions. In accordance with 5 USC § 3326, recently retired Servicemembers are subject to a 180-day waiting period before they may be appointed to Federal service, regardless of hiring authorities. When applicable and all requirements are met, those candidates must have submitted the required documentation at the time of their application before an agency can request a waiver.
 
If you are using an employment preference, please ensure your application includes the correct required documents to verify eligibility:
 
Military Spouses
 
Copy of the sponsor PCS orders identifying a dependents-authorized move and reporting date to the new duty location.
 Copy of marriage license or military dependent ID if dependent name is not listed on PCS orders. In order to qualify, date of marriage or military dependent ID must be prior to reporting date listed on PCS orders.
 For spouses with current or prior Federal service, submit a copy of the most recent performance appraisal rating and, if applicable, documentation of appointment eligibility.
 
Veterans
 
Copy of DD214 citing general or honorable discharge.
 
Persons with Disabilities
 
Proof of Disability Documentation from: doctor, licensed medical professional, licensed rehabilitation professional, or any federal, state, District of Columbia, or US territory agency that issues or provides disability benefits.
 
Be advised - the Family Member Employment Assistance Program (FMEAP) can help assist all Military affiliated family members and Veterans with their job search. The FMEAP offers a range of services, including job search assistance, resume support, mock interviews, and more. To access these resources, please call 760-830-4030 or email plmsppd@usmc.mil.
 
Closing Statement
 
Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.
 
SELECTIVE SERVICE REGISTRATION: If you are a male born after December 31, 1959, and are at least 18 years of age, government employment requires that you must register with the Selective Service System, unless you meet certain exemptions. You must be able to show proof of registration or your exemption, as part of the required suitability background investigation.
 
GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
 
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.
 
As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.
 
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.
 
This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.
 
Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.
 
IF APPLICABLE, INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENTS DISCRETION WITHOUT FURTHER COMPETITION.
 
ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

ADMINISTRATIVE SPECIALIST NF3

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