administrative and program specialist

Villanova University

<p></p><div><div><div><div><div><div><div><div><b>Posting Number:</b></div> <div>20260087S</div>
</div><br>
<div><div><b>Position Title:</b></div> <div>Administrative and Program Specialist, CLAS: UNITAS: Inclusive Education / CIE</div>
</div><br>
<div><div><b>Position Type:</b></div> <div>Staff</div>
</div><br>
<div><div><b>Location:</b></div> <div>Villanova, PA</div>
</div><br>
<div><div><b>Recruitment Type:</b></div> <div>Internal/External Applicants</div>
</div><br>
<div><div><b>Work Schedule:</b></div> <div>full-time/10-months</div>
</div><br>
<div><div><b>Avg Hours Week</b></div>
</div><br>
<div></div><div><div><b>Department:</b></div> <div>130-Dean-Arts and Sciences</div>
</div><br>
<div><div><b>Position Summary:</b></div>
<div><div><b><i>Why work at Villanova?</i></b><br>
</div><ul><li><b>Join a mission-driven organization.</b> Since <b>Villanova University&rsquo;s</b> founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.</li>
<li><b>Villanova has been included among the nation&rsquo;s best colleges and universities. </b>VU&rsquo;s <b>inclusion</b> again in <i>U.S. News &amp; World Report&rsquo;s </i>2025 &ldquo;Best Colleges&rdquo; rankings is another indication of the University&rsquo;s continued prominence and forward momentum.</li>
<li><b>Villanova&rsquo;s most precious asset is our people</b>. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and <b>more</b>.</li></ul><p></p><div><br>
<br>
<br>
The Administrative and Program Specialist will provide administrative support to the UNITAS: Inclusive Education (CLAS UNITAS) and Center for Inclusive Education (CIE)</div><div>
The Administrative and Program Specialist will be responsible for the administrative support of CLAS Associate Dean for Inclusive Education and the tasks of maintaining the needs of CLAS UNITAS and the CIE.<br>
</div><div>Work closely with the CLAS Associate Dean for Inclusive Education and CIE Director to manage operations, plan and promote events, and to help ensure that operational and tactical goals are executed effectively and on time. Limited local travel and occasional attendance at evening events is anticipated. The Administrative and Program Specialist will support undergraduate and graduate students with information, support, and communication about co-curricular academic preparation, enrichment, experiential learning, and professional development opportunities for qualified students. The Administrative and Program Specialist will work closely with other CLAS staff to support the overall implementation and operation of CIE&rsquo;s student support offerings. The Administrative and Program Specialist will support the execution of events, programs, and services for the CLAS CIE and activities related to UNITAS: Inclusive Education efforts.</div><div>
<br>
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University&rsquo;s mission and values.</div></div>
</div><br>
<div><div><b>Duties and Responsibilities:</b></div>
<div><ul><li><b>Communications:</b> &middot;<ul>
<li>Support UNITAS: Inclusive Education efforts in the College of Liberal Arts and Sciences. Coordinate and planning support for monthly CLAS UNITAS: Inclusive Education (CLAS UNITAS) meetings, transcribing meeting minutes. Coordinate communications with CLAS college and department UNITAS committees.</li>
<li>Administer the College of Liberal Arts and Sciences&rsquo; Center for Inclusive Education&rsquo;s (CIE) student application process, application summaries. Assist in the implementation and execution of CLAS UNITAS strategic objectives, initiatives and activities<b>. </b>Provide outreach to the CLAS community in support of expanding and enhancing services for undergraduate and graduate students.<b> </b>Drafting and editing memos, reports, monthly newsletters, and other updates; event promotion; liaising with key partners at other universities, as well as faculty, students and staff at Villanova; coordinating with CLAS UNITAS-assigned graduate assistants</li></ul><br>
<p></p>
</li></ul><div><br>
</div><ul><li><b>Administrative Support: </b>Manage budget and procurement process for UNITAS: Inclusive Education and Center for Inclusive Education (CIE). Management of CLAS UNITAS and CIE submittable accounts, including creation of new submission forms, data entry, data clean-up and generation of targeted lists for student support systems; management of CLAS UNITAS and CIE social media accounts (in conjunction with CLAS Communication Office); management of CIE student lists, records, meeting minutes, and testimonials. Benchmark, create and maintain knowledge resources for support opportunities for undergraduate and graduate students in CLAS. Handle inquiries via phone, email, and office contact throughout the day.</li></ul><br>
<div></div><ul>
<li>
<b>Events and Programs: </b>Identify and reserve meeting spaces for meetings, special programs, and events. Support the CLAS UNITAS ecosystem through participation in programming and attendance at select events. Maintain collaborations with CLAS academic departments and offices; and University offices involved in supporting students experiential education needs. Creation and maintenance of various promotional and events lists.</li><br>
</ul></div>
</div><br>
<div><div><b>Minimum Qualifications:</b></div>
<div><div><b>Formal Education</b></div><ul>
<li>Bachelor&rsquo;s degree required.</li>
<p></p>
</ul><div><b>Minimum Work Experience:</b></div><ul>
<li>Understanding of managing an academic office environment</li>
<li>Knowledge and understanding of Villanova&rsquo;s mission, UNITAS programs and context.</li>
</ul><div><b>Work Skills:</b></div><ul>
<li><ul><li>Must be comfortable working in a dynamic environment.</li>
<li>Must be self-motivated and results oriented.</li>
<li>Must take initiative where appropriate.</li>
<li>Must demonstrate strong organizational and interpersonal skills.</li>
<li>Must be able to demonstrate excellent writing and verbal skills.</li>
<li>Must demonstrate ability to manage multiple tasks and meet deadlines in a fast-paced environment with attention to detail.</li>
<li>Must be able to protect confidential information.</li>
<li>Excellent computer skills, command of Microsoft Office Suite, and the ability to learn new computer programs (e.g., Banner)</li>
<li>The individual must have a deep commitment to the well-being of the Villanova University, a commitment to the University&rsquo;s Catholic/Augustinian heritage, and the advancement of its mission, and to serving the needs of a diverse community.</li>
</ul></li><li>The individual must have an understanding of the importance of Villanova&rsquo;s mission in an educational environment with a desire to work with students, faculty and staff of different backgrounds and varying social identities to advance the University&rsquo;s UNITAS mission. Expertise in MS Office suite (Word, Excel, Outlook, Teams, Forms) and Concur (Nova Pay) required; event planning experience preferred; social media proficiency preferred but not required.</li>
</ul></div>
</div><br>
<div><div><b>Preferred Qualifications:</b></div>
<div>Experience working in a higher education environment strongly preferred</div>
</div><br>
<div><div><b>Physical Requirements and/or Unusual Work Hours:
</b></div></div><br>
<div></div><div><div><b>Special Message to Applicants:</b></div>
</div><br>
<div></div><div><div><b>Posting Date:</b></div> <div>03/30/2026</div>
</div><br>
<div><div><b>Closing Date (11:59pm ET):</b></div>
</div><br>
<div></div><div><div><b>Salary Posting Information:
</b></div><div>This position falls within hourly grade 11 and the range is $25.05-26.48/hr. The final salary will be determined with consideration of several factors including the selected candidate&rsquo;s qualifications, department budget availability, market data, and internal equity.</div>
</div><br>
<div><div><b>Salary Grade:</b></div> <div>11</div>
</div><br>
<div><div><b>Job Classification:</b></div> <div>non-exempt</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>References Needed</b></h2>
<div><div><div>References Needed
</div><p></p><div><div><div><div><b>Minimum Number of References Needed</b></div> <div>3</div>
</div><br>
<div><div><b>Maximum Number of References Needed</b></div> <div>3</div></div></div></div></div></div></div></div><p></p>

Administrative and Program Specialist, CLAS: UNITAS: Inclusive Education / CIE

One Federal Solution

<div><p>One Federal Solution (OFS) is a leading provider of professional services to Defense and Civilian agencies, with over two decades of experience in business intelligence, acquisition, procurement, and administrative support. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to delivering high-performance solutions for government partners.<br>
<br>
We are seeking an Administrative Specialist I to join our team in Washington, DC. This role is essential in supporting office operations, ensuring compliance, and maintaining efficient administrative processes within a fast-paced government environment.<br>
<br>
Key responsibilities include:</p><ul><li>
Providing comprehensive administrative, program, and office operations support</li><li>
Performing administrative management functions for office, project, and program operations</li><li>
Reviewing and applying administrative policies and procedures</li><li>
Developing and maintaining administrative systems and processes</li><li>
Composing and routing correspondence, tracking actions to completion</li><li>
Greeting visitors and managing incoming calls</li><li>
Reviewing outgoing correspondence for compliance</li><li>
Assembling information for reports and responses</li><li>
Ensuring documents are accurate, properly formatted, complete, and submitted on time</li><li>
Preparing and overseeing meeting minutes, presentations, reports, and project documentation filing</li><li>
Utilizing Microsoft Word, Excel, PowerPoint, and Access to create charts, spreadsheets, presentations, and reports</li><li>
Collecting, tracking, and analyzing administrative and program data</li><li>
Coordinating with staff and management to support workflow and work distribution</li><li>
Supporting procurement activities, including purchase requests, PO review, and supply/property tracking</li><li>
Assisting with property management and inventory tracking/reporting</li><li>
Supporting compliance with financial and procurement procedures</li><li>
Providing timely status updates and performing other duties as assigned</li></ul><br>
<b>
Requirements</b><br>
<br>
Required Qualifications:<ul><li>
High school diploma or GED</li><li>
2+ years of relevant administrative or office support experience</li><li>
Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>
Preferred Qualifications:<ul><li>
Working proficiency with Microsoft Access</li><li>
Experience providing administrative support in a U.S. Department of State environment</li></ul><br>
<b>
Benefits</b><br>
<ul><li>
Comprehensive health insurance coverage (medical, dental, vision)</li><li>
Paid time off and federal holidays</li><li>
Retirement plan options</li><li>
Professional development and training opportunities</li><li>
Supportive work environment with opportunities for growth</li></ul></div>

Administrative Specialist I

University of Idaho

<div><div><b>Administrative Specialist III</b></div><br>
<b>
Posting Number:</b> SP005227P<br>
<b>Division/College:</b> DFA Operations<br>
<b>Department:</b> Security<br>
<b>Location:</b> Moscow<br>
<br>
<b>Posting Context Statement:</b><br>
<div>
The Office of Public Safety and Security is looking for an Administrative Specialist III to support their office as well as the Office of Risk Management. Responsibilities include assisting with financial transactions, developing and maintaining procedure manuals, managing training program, helping to onboard employees, travel arrangements, and assisting with insurance administration for all university coverages.</div><br>
<b>
Position Overview:</b><br>
<div>
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.<br>
<br>
Duties may include:</div><ul><li>
Coordinate office functions and maintain office processes, procedures, and records</li><li>
Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions</li><li>
Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts</li><li>
Support regular and non-routine meetings and events; coordinate complex travel arrangements</li><li>
Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports</li><li>
Maintain individual and office calendars</li><li>
Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator</li><li>
May supervise or direct the work of others</li><li>
Other duties as assigned</li></ul><br>
<b>
Required Experience:</b><br>
<ul><li>
Three years performing administrative or office support functions</li><li>
Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials</li><li>
Using computer software and applications for word processing, spreadsheets, email and internet research</li></ul><br>
<b>
Required Education:</b><br>
<ul><li>
High School Diploma or equivalent</li></ul><p></p><b><br>
Required Other:</b><br>
<ul><li>
None</li></ul><br>
<b>
Additional Preferred:</b><br>
<ul><li>
Providing customer service</li><li>
Using complex software (such as financial and personnel records management systems) while completing administrative tasks</li><li>
Managing calendars and/or scheduling</li><li>
Interpreting, applying and explaining complex information such as regulations, policies or services</li><li>
Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements</li></ul><br>
<b>
Physical Requirements &amp; Working Conditions:</b><br>
<ul><li>
None</li></ul><br>
<b>
Degree Requirement:</b><br>
N/A: No degree requirement<br>
<b>FLSA Status:</b> Non-Exempt<br>
<b>Employee Category:</b> Classified<br>
<b>Pay Range:</b> $23.00 per hour or higher depending on experience<br>
<b>Type of Appointment:</b> Fiscal Year<br>
<b>FTE:</b>
<div>1</div><br>
<b>
Full Time/Part Time:</b> Full Time<br>
<b>Funding:</b>
<br>
<b>A visa sponsorship is available for the position listed in this vacancy:</b> No<br>
<b>Posting Date:</b> 04/10/2026<br>
<b>Closing Date:</b>
<br>
<b>Open Until Filled:</b> Yes<br>
<b>Special Instructions to Applicants:</b>
<div><b>This in-person position is based in Moscow, Idaho and not offering Visa sponsorship.</b><br>
To receive first consideration, please submit a letter of qualification, current resume, and references (last 3 supervisors) no later than May 1st.<br>
</div><div>
In your letter of qualifications ( <b>human-resources-letter-of-qualification-template.docx</b> ) using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.<br>
</div><div>
If you would like to see the full job description, please contact Christy Day at <b>cday@uidaho.edu</b>.</div><br>
<b>
Applicant Resources:</b> https://www.uidaho.edu/human-resources/careers/applicant-resources<br>
<b>Background Check Statement:</b>
<div>Applicants who are selected as final possible candidates must be able to pass a criminal background check.</div><br>
<b>
To apply, visit </b><b>https://uidaho.peopleadmin.com/postings/51286</b><br>
<div><i>
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.</i></div><br>
jeid-ae7537f044b2244b8e009a0d43b487bb</div>

Administrative Specialist III

National MPS Society

<p><b>Administrative Specialist &ndash; Office Management</b></p><p><b>National MPS Society</b></p><p><i>The National MPS Society&rsquo;s mission is to cure, support, and advocate for MPS and ML. We support children and adults with life-limiting rare diseases. Our organization has one office that serves the country in Durham, North Carolina, RTP. If you desire to work with a patient-centric organization and create a meaningful impact on the community and your career, we hope you will apply. Join a progressive and forward-thinking Team in family support, research, and advocacy.</i></p><p>Join a progressive and forward-thinking Team in family support, research, and advocacy.</p><p><b>Overview</b></p><p>The National MPS Society seeks a dynamic individual for our nonprofit's mission. The candidate will work with Team members throughout the day. Primary duties will include gift processing, reporting, and support programs. The candidate will serve as an administrative management liaison and be supervised directly by the COO.</p><p>The Administrative Specialist and Gift Processor will ensure day-to-day operations of the office are managed. They will work closely with the Director of Philanthropy in gift processing. The position will coordinate multiple programs in a diversified setting, work closely with others to engage in special projects annually, process mail, copy oversight, oversee the CRM program for gift processing, support the Annual Family Conference with Team members, and engage in committee meetings.</p><p>The ideal candidate must have at least 3+ years of administrative management experience. This essential position is full-time and located on-site. The National MPS Society is a 2500+ member organization in the rare disease community. Its eleven professional staff members work collectively under the board of directors' oversight, using a $3 million budget to accomplish its mission.</p><p><b>Responsibilities include (but not limited to):</b></p><ul><li>Data management, including processing donations, generating financial and data reports, maintaining spreadsheets, and updating member database</li><li>Working directly with the Director of Philanthropy and Controller to balance gifts</li><li>Supporting National events i.e.; Conference, Gala, Raleigh Run</li><li>Overseeing incoming and outgoing mail, UPS, and federal express.</li><li>Answering phone lines in a professional and courteous manner</li><li>Serving as initial point of contact and directing calls/inquiries as appropriate</li><li>Office management, including maintaining organized office/storage space and overseeing office supply purchasing and inventory, onboarding new Team Members with training in phones, access to program software, gmail, and more.</li><li>Working with vendors to purchase office supplies and materials</li><li>Performing clerical functions including but not limited to mailings, copying, email management, etc., and providing support to others in the office as needed</li><li>Maintaining and updating shipment of orders</li></ul><p><b>REQUIREMENTS:</b><br/>Degree and a minimum of (3) years progressively responsible office management, strong data entry skills in a CRM, preference for raiser's edge experience, and support in a multi-person office environment. Preferred candidates will possess a bachelor&rsquo;s degree in Communication, Business or related field; or any combination of education and experience that provides equivalent knowledge, skills and abilities. <i>Preference is given to applicants with non-profit experience.</i></p><p>&middot; Ability to embrace technology platforms and manage multiple website content; relies on troubleshooting skills, quick learner, and proactive.</p><p>&middot; Analyze data and information using established criteria to determine consequences and to identify and select alternatives. Compare, count, compute, tabulate, measure, differentiate, categorize, classify, copy, record, and transcribe data and information.</p><p>&middot; Manage multiple projects with deadlines, with and without direct supervision.</p><p>&middot; Advise and provide interpretation to others on how to apply policies, procedures, and<br/>standards to specific situations.</p><p>&middot; Work collaboratively and effectively with fellow employees, board members, volunteers, organization members, committees, and other agencies; deal with the public in a courteous/ tactful manner.</p><p>&middot; Communicate effectively both orally and in writing.</p><p>&middot; Apply simple mathematics, descriptive statistics, and algebraic formulas. Interpret statistical reports and/or formulation and equation data.</p><p>&middot; Operate and maneuver equipment and machinery requiring simple but continuous adjustments, such as motor vehicles, computers, printers, telephones, fax machines, calculator/adding machines, and copiers.</p><p>&middot; Coordinate eyes, hands, feet, and limbs in movements such as data entry and word processing.</p><p>&middot; Oversee storage and inventory of all publications</p><p>&middot; Strong Microsoft Suite skills are essential.</p><p>&middot; Experience with Raiser&rsquo;s Edge or a comparable Contact Management platform is required.</p><p>&middot; Exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing, and pulling.</p><p><b>Additional Information:</b></p><p>Salary range is $58K - $60K, depending on work experience</p><p><b>Position type: </b>full time</p><p><b>Benefits:</b> health stipend</p><p><b>Job location: </b>Durham, N.C.</p><p><b>The National MPS Society is an EEO Employer.</b></p><p><b>Please send your resume and a cover letter</b> explaining why you would be a good match for this position, how you meet the qualifications, and salary requirements to <b>jobs@mpssociety.org</b> with Administration Specialist in the subject line.</p><p>NO PHONE CALLS PLEASE. All inquiries are to be directed via email as specified above.</p><p>Job Type: Full-time</p><p>Pay: $58,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>How many years of non-profit experience do you have?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Office management: 5 years (Preferred)</li><li>Non-Profit: 1 year (Preferred)</li></ul><p>Shift availability:</p><ul><li>Day Shift (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Durham, NC 27703: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Administrative Specialist & Gift Processor

Commonwealth of Kentucky

<div></div><div><div><div><div>Advertisement Closes
</div><div>4/23/2026 (8:00 PM EDT)
</div></div><div><div>26-01781
</div><div>Administrative Specialist
</div></div><div><div><div>Pay Grade</div>
<div>12</div>
</div></div><div><div>Salary
</div><div>$38,093.28 Annually</div>
</div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
</div>
</div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>Justice &amp; Public Safety Cabinet | Department of Corrections
</div></div><div><div>Location
</div><div>1036 Amberly Way, Suite C<br>
Richmond, KY 40475 USA
</div></div><div><div>Description
</div><div>Creating a better, safer Kentucky.<br>
<br>
If you want to make a difference in your community and be a part of an exciting team, the Department of Corrections, we may have a career advancement opportunity for you! The Division of Probation and Parole is hiring for the position of Administrative Specialist.<br>
<br>
The Administrative Specialist position is responsible for monitoring the administrative caseload by the entering and the managing of monthly reports in Kentucky Offender Management System (KOMS). The position will complete record checks on each offender, communicate with offenders, offender families, Department of Correctional staff, various state's Department of Corrections staff, Probation and Parole offices and the Courts. All communications should be accurate and organized. This position will be trained.<br>
<br>
Responsibilities include, but are not limited to, the following:
<ul><li>Ensure continued compliance with accreditation standards and correctional policies.
</li><li>Enter fees payments and reporting notes in KOMS.
</li><li>Review reports from courts and parole board.
</li><li>Process required notifications to the courts, probation and parole officers and supervisors.
</li><li>Assist with the daily correspondence received from KY field offices as well as the other 49 states and 3 territories.
</li><li>Review new arrests.
</li><li>Maintain all Policies and Procedures required for the KY Dept. Of Corrections.
</li><li>Complete and maintain required training associated with job duties.</li></ul>
The ideal candidate should possess:
<ul><li>Excellent communication skills.
</li><li>Ability to work in an office setting and within all deadlines.
</li><li>Strong communication skills and have displayed the ability to complete work related activities in a professional manner.
</li><li>Ability to multitask with a proven history of sound decision making in high stress situations.
</li><li>Display the ability to think critically and analyze data to forecast positive outcomes.
</li><li>Ability to adapt to the ever-changing needs of the Department and Division.</li></ul>
</div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.</div><br>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> One year of professional, administrative, or business experience.</div><br>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> Additional education will substitute for the required experience on a year-for-year basis.</div><br>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.</div><br>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact Mitchell King at MitchellD.King@ky.gov.
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

Administrative Specialist

State of Arkansas

<div></div><div><div><div><div><div><div><b>Date: </b>Apr 13, 2026
</div></div></div></div><div><div><div><div><b>Req ID: </b>56648
</div></div></div></div><div><div><div><div><b>Location:
</b>NLR, Camp Robinson, AR, US, 72199
</div></div></div></div><div><div><div><div><b>Category: </b>DEPT OF THE MILITARY
</div></div></div></div><div><div><div><div><b>Anticipated Starting Salary: </b>$35,610.02
</div></div></div></div><div></div><div><div><div><div><div><b>Position Number: 22089574</b><br>
<b>County: Pulaski</b><br>
<b>Anticipated Starting Salary: $35,610.02</b><br>
<br>
<b>The mission of the Department of Military is to provide a professional staff of Arkansas State Employees who help maintain and improve the readiness of Arkansas National Guard units through effective fiscal management of State Resources, Human Resource Management, and quality administration of Arkansas National Guard Programs.</b></div>
<div><b>
The Department of the Military is a drug-free workplace, this includes medical marajuna which is still considered a controlled substance under Federal Law. (Drug Free Workplace Act of 1988)</b></div><div><div><div><div>
Position Information</div>
</div><div><div><b>
Job Series:</b> Administrative Support</div><div><b>
Classification:</b> Administrative Specialist &ndash; Career Path</div><div><b>
Class Code:</b> PAS03P</div><div><b>
Pay Grade:</b> SGS02</div><div><b>
Salary Range:</b> $35,610 - $52,703</div></div></div><div><div><div>
Job Summary</div>
</div><div>The Administrative Specialist is a key administrative support role within a department, responsible for performing a variety of office duties to ensure efficient office operations and support for agency staff and programs. This position involves handling administrative tasks, coordinating schedules, managing documentation, and assisting with customer service. The Administrative Specialist will work closely with team members, supervisors, and the public to maintain smooth and effective office workflows.</div></div><div><div><div>
Primary Responsibilities</div>
</div><div>Perform a variety of administrative functions, including answering phones, responding to emails, managing office supplies, and maintaining office equipment. Maintain and update office filing systems, both physical and electronic, ensuring that documents are properly organized and easily accessible. Draft and proofread internal and external communications, including memos, reports, and correspondence. Coordinate meetings, appointments, and conferences for agency staff and leadership. Manage calendars, ensuring that appointments, deadlines, and meetings are scheduled efficiently and with attention to priority. Prepare and distribute meeting agendas, take minutes, and track follow-up actions for meetings. Create, maintain, and update records, files, and databases, ensuring accuracy and compliance with agency and state policies. Provide helpful, professional, and timely responses to inquiries, referring questions to appropriate staff when necessary. Accurately input and maintain data in electronic systems, databases, and spreadsheets. Monitor and update records or databases to ensure that information is current and accurate. Ensure that supplies and materials are ordered and available to meet operational needs.</div></div><div><div><div>
Knowledge and Skills</div>
</div><div>Ability to draft clear, concise, and professional correspondence. Ability to interact with the public, staff, and leadership in a professional and approachable manner. Ability to maintain organized records and files. Ability to assess situations, troubleshoot problems, and implement effective solutions in a timely manner. Ability to handle sensitive and confidential information with discretion and in compliance with state and federal privacy laws. Knowledgeable of office software applications (e.g., Microsoft Word, Excel, PowerPoint), and familiarity with office equipment (e.g., copiers, fax machines, phone systems). Proactive in identifying opportunities for process improvement and streamlining office operations.</div></div><div><div><div>
Minimum Qualifications</div>
</div><div><div>
A high school diploma or equivalent is required.</div><div><b><i>
Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee&rsquo;s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.</i></b></div></div></div><div><div><div>
Licensure/Certifications</div>
</div><div>N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.</div></div></div><div><b><i>
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.</i></b></div></div></div></div></div></div></div><p></p>

ADMINISTRATIVE SPECIALIST

Mango Franchise USA LLC

<p><b>Company Description</b></p><p>Founded in 2013 in New York, Mango Mango Dessert specializes in reimagining traditional Hong Kong-style desserts, transforming nostalgic treats into everyday delights. With over 50 locations nationwide, we are committed to creating exceptional dining experiences for our guests through expertly crafted desserts. Our mission extends beyond delicious offerings; we focus on fostering people development to empower our team members and prioritize heartfelt customer service. Join our growing family as we continue to expand and share our passion for unique and innovative desserts.</p><p><b>Role Description</b></p><p>This is a full-time on-site role for an Administrative Specialist located in Bay Shore, NY. The Administrative Specialist will assist with daily administrative tasks, coordinate schedules, manage documentation, and support operational processes. The role also requires providing outstanding customer service, ensuring compliance with financial processes, and collaborating with teams to streamline business functions.</p><p><b>Qualifications</b></p><ul><li>Strong Communication and Customer Service skills, with an ability to assist and engage with team members and customers professionally.</li><li>Proficiency in Administrative Assistance, including scheduling, documentation, and organizational support.</li><li>Analytical Skills and problem-solving abilities to identify areas for process improvements and provide solutions effectively.</li><li>Basic understanding of Finance, including budgeting, expense tracking, and handling financial records.</li><li>Attention to detail, ability to multitask, and strong time management abilities.</li><li>Assist with launch follow up, supply chain coordination and internal communication.</li><li>Assist with onboarding new franchisees from welcome meeting to delivery platforms and coordinating with internal teams.</li><li>Proficiency in common office software tools such as Microsoft Office or similar platforms.</li><li>Previous experience in a related administrative or customer service role is a plus.</li></ul><p>Please feel free to reach out to Tiffany (Tiffany@mangomangodessert.com) if you have any questions.</p><p>Pay: $23.00 - $26.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

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