administrative and program specialist

LSU Agricultural Center

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$3,127.00 - $6,136.00 Monthly</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Jefferson, LA</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Classified</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>R00116467</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>LSU Agricultural Center</div>
</div></div><div><div><div><b>Opening Date</b></div>
</div><div><div>06/11/2026</div>
</div></div></div><div><div><div><div><b>Closing Date</b></div>
</div><div><div>6/24/2026 11:59 PM Central</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>About this Job<br>
</b></h2></div><p></p><div><br>
<p>The LSU AgCenter focuses on research, extension and teaching to make advancements that will benefit generations. The LSU AgCenter is one of eight campuses of the LSU System. With offices in every parish and research stations across the state, the LSU AgCenter is committed to serving the citizens of Louisiana. That pledge includes our dedication to agriculture and the vital work of providing innovation and support for the food and fiber sector while improving agriculture&rsquo;s valuable contributions to the state&rsquo;s economy. Our educational efforts span nutrition and health, food safety, backyard gardening, disaster preparedness, storm recovery, youth development, managing insects and natural threats, economic development, resource conservation and so much more. The LSU AgCenter provides individuals, families, businesses, schools, industries and local governments with valuable information aimed at improving economic conditions, general wellness and quality of life. Our faculty members across the state are actively engaged in research that creates solutions for the many aspects of agriculture while serving all residents of Louisiana. More information about the LSU AgCenter can be found here: LSU AgCenter. Specific information about the Jefferson Parish Extension Office can be found here: Jefferson Parish.</p><p><b>
Competencies:</b></p><p><b>
Communicating Effectively:</b> The ability to relay information correctly and appropriately to connect people and ideas.</p><p><b>
Displaying Expertise: </b>The ability to exhibit specialized skills or knowledge gained from experience or training</p><p><b>
Managing Resources: </b>The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.</p><p><b>
Using Data:</b> The ability to use relevant and valid data to inform a recommendation for action.</p></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications
</b></h2></div><p></p><div><div>Three years of experience in administrative services; OR<br>
<br>
Six years of full-time work experience in any field; OR<br>
<br>
A bachelor's degree.<br>
<br>
EXPERIENCE SUBSTITUTION:<br>
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Specification
</b></h2></div><div><p>The official job specifications for this role, as defined by the State Civil Service, can be found here.</p></div>
<div><h2 class="jobSectionHeader"><b>Job Duties and Other Information
</b></h2></div><p></p><div><p>Job Duties:</p><p>
As an Administrative Program Specialist A, you'll help create a positive first impression for every person who walks through our doors. In this role, you will:</p><ul><li>
Perform and coordinates routine administrative activities including records management, requisitions, purchase orders, travel, risk management, inventory, mail, communications. etc. (20%)</li><li>
Maintains familiarity with all LSU AgCenter policies concerning administrative matters and interprets policies in answering inquiries or in disseminating approved policy statements. Maintains region policies and procedures. Keeps region informed of changes/additions to these policies. Assist with training of new employees on the AgCenter&rsquo;s policies and procedures. Ensures office and administrative functions are handled properly. Evaluate operations and communicate recommended changes. (40%)</li><li>
Coordinates the human resources function of the region for classified employees to include but not limited to proper documentation for appointments, funding changes, evaluations, and terminations. Oversees the hiring process of all positions. Oversees leave and payroll functions. Distributes benefit information (20%)</li><li>
Learns and uses Enterprise Resource Planning system (Workday) to for financial and human resources processing and data needs. This position serves as backup to the Assistant to the Regional Director. (10%)</li></ul><p>
Position-Specific Details:</p><ul><li>
Appointment Type: This position does not participate in a Career Progression Group.</li><li>
Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday.</li><li>
Compensation: The salary offered will be determined based on qualifications and experience.</li><li>
Location: Jefferson Parish Extension Office, Jefferson, La.</li><li>
This position is not eligible for remote employment.</li></ul><p>
The LSU Agricultural Center is a statewide campus of the LSU System and provides equal opportunities in programs and employment. An Equal Opportunity/Affirmative Action Employer. Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.</p><p>
How To Apply:</p><ul><li>
No Civil Service test score is required in order to be considered for this vacancy.</li><li>
Apply online at https://lsu.wd1.myworkdayjobs.com/LSU.</li><li>
Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.</li></ul><p>
Contact Information:</p><p>
For further information about this vacancy contact: Rebecca Smelley at rsmelley@agcenter.lsu.edu.</p></div></div></div><p></p>
<br><p></p><div><div><div><div>Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to <i>make a difference </i>through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. <br>
<br>
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:</div><div></div><br>
<div><div><br>
<b>Insurance Coverage </b>More information can be found at https://info.groupbenefits.org/<br>
<br>
<b>Parental Leave</b> &ndash; Up to six weeks paid parental leave<br>
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx<br>
<br>
<b>Holidays and Leave</b> &ndash; State employees receive the following paid holidays each year:</div><div><ul> <li>New Year's Day </li><li>Martin Luther King, Jr. Day, </li><li>Mardi Gras, </li><li>Good Friday, </li><li>Memorial Day, </li><li>Independence Day, </li><li>Labor Day, </li><li>Veteran's Day, </li><li>Thanksgiving Day and Christmas Day.</li></ul></div>***** Additional holidays may be proclaimed by the Governor<br>
<br>
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.<br>
<br>
<b>Retirement</b><b> </b>&ndash; State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):<ul> <li>Louisiana State Employees Retirement System (www.lasersonline.org<i>). LASERS has provided this </i><i>video </i><i>to give you more detailed information about their system</i> </li><li>Teacher's Retirement System of Louisiana (www.trsl.org), </li><li>Louisiana School Employees Retirement System (www.lsers.net), among others</li></ul></div></div></div></div><p></p>

ADMINISTRATIVE PROGRAM SPECIALIST-A

CYA Guns & Ammo

<p>We are looking for a resourceful, attentive, and detail-oriented <b>Administrative Specialist</b> to assist our team in a firearm store and range environment. This position is a great opportunity for someone who has a passion or interest in working with firearms. Previous firearm knowledge is not required, but a willingness to learn and retain information about the firearm industry is essential.</p><p>The ideal candidate will be a driven problem solver with exceptional <b>attention to detail</b>, strong organizational skills, and the ability to manage time effectively. This role requires someone who can properly complete, review, and maintain official paperwork while supporting daily back-office operations and store procedures.</p><p>Primary Responsibilities</p><ul><li>Check in incoming inventory accurately and in a timely manner.</li><li>Verify received products against invoices, packing slips, purchase orders, and internal records.</li><li>Maintain accurate inventory records and communicate any discrepancies to management.</li><li>Properly handle firearm inventory records and bound book entries.</li><li>Assist with acquisition and disposition entries as required.</li><li>Conduct background checks during the firearm pickup and transfer process.</li><li>Review official paperwork for accuracy, completeness, and compliance.</li><li>Perform daily review of paperwork before the end of the day.</li><li>Complete monthly tasks accurately and before required deadlines.</li><li>Maintain compliance with federal regulations, store policies, and internal procedures.</li><li>Support the team by performing organizational and administrative tasks.</li><li>Communicate professionally with customers, team members, vendors, and management.</li><li>Exhibit polite and professional communication by phone, email, and mail.</li><li>Greet customers and help maintain a welcoming atmosphere.</li><li>Assist customers during the firearm pickup process when needed.</li><li>Maintain supplies inventory by checking stock levels, anticipating needed supplies, and assisting with ordering or expediting supplies.</li><li>Help maintain the upkeep, cleanliness, and organization of the store.</li><li>Perform other responsibilities as assigned by management.</li></ul><p>Required Qualifications</p><ul><li><b>Strong attention to detail.</b></li><li>Must be legally eligible to work in a firearm retail and range environment.</li><li>Excellent organizational and time-management skills.</li><li>Ability to complete and review official paperwork accurately.</li><li>Strong communication skills.</li><li>Ability to follow instructions and procedures consistently.</li><li>Professional attitude and customer service mindset.</li><li>Ability to handle confidential information responsibly.</li><li>Willingness to learn firearm industry procedures, terminology, and compliance requirements.</li><li>Ability to work independently and as part of a team.</li><li>Must be dependable, punctual, and accountable.</li></ul><p>Preferred Qualifications</p><ul><li>Previous administrative, retail, inventory, or customer service experience.</li><li>Experience with firearm retail, range operations, ATF compliance, Form 4473, background checks, or bound book entries is a plus.</li><li>Basic knowledge of firearms or an interest in learning about firearms is preferred but not required.</li><li>Experience with inventory systems, point-of-sale systems, or data entry.</li></ul><p>Key Skills for Success</p><ul><li>Accuracy</li><li>Accountability</li><li>Problem-solving</li><li>Organization</li><li>Time management</li><li>Professional communication</li><li>Customer service</li><li>Ability to learn and retain detailed information</li><li>Compliance-focused mindset</li></ul><p>Schedule:</p><p>Full time position. <b>Weekends will be required.</b></p><p>Job Types: Full-time, Part-time</p><p>Pay: $12.00 - $15.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Health insurance</li></ul><p>Application Question(s):</p><ul><li>Please explain why or how the skill &quot;attention to detail&quot; applies to you and your work habits.</li><li>Can you explain how you are able to handle working in a fast-paced environment while maintaining accuracy in your work?</li><li>Are you legally eligible to work around firearms and assist with firearm-related transactions?</li><li>This position will require weekend availability. Do you have any issues preventing you from adhering to this schedule?  </li><li>This position requires strong professional writing and typing skills, including the ability to complete paperwork, send emails, and enter information accurately. Are you able to perform these responsibilities consistently and accurately?</li><li>Previous firearm knowledge is not required, but this position does require the ability to learn and retain firearm terminology, compliance procedures, and store processes. Are you able to learn and apply this information accurately?</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>License/Certification:</p><ul><li>Driver's License (Required)</li></ul><p>Work Location: In person</p>

Administrative Specialist

KENTUCKY PUBLIC HEALTH

<div><p>Advertisement Closes:
</p>06/19/2026 12:00 AM
<p></p><p>Pay Grade:
</p>Grade 16
<p></p><p>Salary:
</p>$19.15 - $23.82 Hourly
<p></p><p>Time Type:
</p>Full time
<p></p><p>Health Department:
</p>Buffalo Trace District Health Department
<p></p><p>Summary:
</p>Provide administrative support to HR department and the Public Health Director.
<p></p>If you have any questions or would like any more information about this job posting please contact Lisa Hamilton at lisag.hamilton@ky.gov.
<p></p><p>Description:
</p><h1 class="jobSectionHeader"><b>CHARACTERISTICS OF THE CLASS
</b></h1><p></p><h2 class="jobSectionHeader"><b>CHARACTERISTICS OF A CLASS </b><b>: ARE GENERAL STATEMENTS INDICATING THE LEVEL OF RESPONSIBILITY AND DISCRETION OF POSITIONS IN THAT JOB CLASSIFICATION.
</b></h2><ul><li><p>Supervises a program(s) that typically performs work of moderate difficulty and complexity in support of the day-to-day operation of the health department. Assignments would include program administration, organizational analysis, budgets, contracts, facility management, computer system(s) and personnel, interpret, monitor, and analyze information regarding operating policies and procedures, administer budget(s) and coordinate staff personnel matters.
</p></li></ul><p></p><h2 class="jobSectionHeader"><b>MINIMUM REQUIREMENTS: </b><b>MINIMUM REQUIREMENTS ARE COMPREHENSIVE STATEMENTS OF THE MINIMUM BACKGROUND AS TO EDUCATION, EXPERIENCE, AND OTHER QUALIFICATIONS WHICH WILL BE REQUIRED IN ALL CASES AS EVIDENCE OF AN APPOINTEE'S ABILITY TO PERFORM THE WORK PROPERLY.
</b></h2><p></p><h2 class="jobSectionHeader"><b>EDUCATION:
</b></h2><ul><li><p><b>Option 1: </b>Bachelors degree in Business Administration, Public Administration, Public Health, Community Health, Accounting, Human Resource Management, Computer Science or related degree and one (1) year in administrative activities such as fiscal and budgeting activities, personnel and planning or closely related activities. <b>- OR -
</b></p></li><li><p><b>Option 2: </b>High School diploma and six (6) years of experience in personnel activities, fiscal and budgeting activities, office management or closely related activities.
</p></li></ul><p></p><h2 class="jobSectionHeader"><b>EXPERIENCE:
</b></h2><ul><li><p>(N/A)
</p></li></ul><h1 class="jobSectionHeader"><b>SUBSTITUTION CLAUSE
</b></h1><p></p><h2 class="jobSectionHeader"><b>EDUCATION:
</b></h2><ul><li><p>Education in the subjects listed above will substitute for the experience on a year for year basis not to exceed five (5) years.
</p></li></ul><p></p><h2 class="jobSectionHeader"><b>EXPERIENCE:
</b></h2><ul><li><p>(N/A)
</p></li></ul><p></p><h2 class="jobSectionHeader"><b>SPECIAL REQUIREMENTS: </b><b>(AGE, LICENSURE, REGULATION, ETC.)
</b></h2><ul><li><p>(None)
</p></li></ul><p></p><h2 class="jobSectionHeader"><b>POST EMPLOYMENT REQUIREMENTS: </b><b>EMPLOYEES IN THIS CLASS WILL BE REQUIRED TO OBTAIN CREDENTIALS OUTLINED BELOW WITHIN A REASONABLE TIME, OR IF EMPLOYEES POSSESS SUCH CREDENTIALS AT THE TIME OF HIRE THEY WILL BE REQUIRED TO MAINTAIN THOSE CREDENTIALS SO LONG AS THEY ARE EMPLOYED IN THIS CAPACITY.
</b></h2><ul><li><p>(None)
</p></li></ul><p></p><h2 class="jobSectionHeader"><b>EXAMPLES OF DUTIES OR RESPONSIBILITIES OF THE CLASSIFICATION: </b><b>EXAMPLES OF DUTIES OR RESPONSIBILITIES ARE NOT TO BE CONSTRUED AS DESCRIBING WHAT THE DUTIES OR RESPONSIBILITIES OF ANY POSITION SHALL BE AND ARE NOT TO BE CONSTRUED AS LIMITING THE APPOINTING AUTHORITY'S ABILITY TO ADD TO, OR OTHERWISE ALTER THE DUTIES AND RESPONSIBILITIES OF A POSITION.
</b></h2><ul><li><p>Provides direct supervision of assigned administrative/program functions. Interprets, administers, and ensures compliance with all departmental personnel policies and procedures throughout the agency; conducts investigations, studies, and/or research on a variety of assigned projects, prepares final reports, coordinates project activities as needed. Ensures appropriate response to Open Records Act requests, provides technical assistance to the Board of Health, public and local officials upon request. Administers the drug and alcohol testing program, payroll, prepares routine reports, distributes daily assignments, develops training, procedural manuals, and training programs, and participates in interviewing, selecting, onboarding, coordinating, and evaluating employees.
</p></li></ul><p></p><h2 class="jobSectionHeader"><b>TYPICAL WORKING CONDITIONS AND UNIQUE PHYSICAL REQUIREMENTS: </b><b>INCUMBENTS IN THIS CLASSIFICATION WILL TYPICALLY PERFORM THEIR PRIMARY JOB DUTIES UNDER THESE CONDITIONS. THESE CONDITIONS MAY CHANGE ON OCCASION IN PERFORMING THE DUTIES OF AN INDIVIDUAL POSITION.
</b></h2><ul><li><p>Work typically is in the office.
</p></li></ul><p></p><h2 class="jobSectionHeader"><b>ADDITIONAL REQUIREMENTS:
</b></h2><ul><li><p>Applicants and employees in this classification may be required to submit to a drug screening test and background check according to the agency&rsquo;s policies.
</p></li></ul><p></p><h2 class="jobSectionHeader"><b>DATE CLASS ESTABLISHED: </b><b>07-01-2006
</b></h2><h2 class="jobSectionHeader"><b>DATE OF LAST REVISION: </b><b>10-03-2022
</b></h2><p></p><p>THE LOCAL HEALTH DEPARTMENTS DO NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN, SEX, AGE, DISABILITY, SEXUAL ORIENTATION, GENDER IDENTITY, ANCESTRY OR VETERAN STATUS. REASONABLE ACCOMMODATIONS ARE PROVIDED UPON REQUEST.
</p><p></p><p>An Equal Opportunity Employer M/F/D</p></div>

لدله الصحية

<div><div><div><div><h4 class="jobSectionHeader"><b>Communication &amp; Programs Senior Specialist</b></h4></div><div>
Posted On: Thursday, June 11th, 2026</div></div></div><div><div>
Description</div><div><p><b>
Roles and Responsibilities:</b></p><p><b>
Organizational Accountabilities:</b></p><ul><li>
Act as the communication subject matter expert during severe service failures or patient grievances, drafting empathetic, real-time messaging for affected patients and families.</li><li>
Develop and maintain a repository of standard operating procedures (SOPs) and pre-approved communication templates for frontline staff to use during common service breakdowns (e.g., long wait times, clinic cancellations).</li><li>
Communication Audit: Continuously review, map, and audit all physical and digital patient communication touchpoints (from pre-admission SMS to post-discharge emails) to ensure consistent tone, clarity, and empathy.</li><li>
Own the functional requirements for digital patient communication tools, such as the patient portal interface text, automated WhatsApp/SMS journeys, and interactive wayfinding kiosks.</li><li>
Personally draft, edit, and oversee the graphic production of all specialized PX collateral, including &quot;Rights &amp; Responsibilities&quot; posters, patient welcome packets, and educational videos.</li><li>
Design and execute functional campaigns for internal staff (e.g., &quot;Patient Experience Week&quot; or empathy-driven internal competitions) to keep patient-centered care at the forefront of employee culture.</li></ul><p><b>
Functional Accountabilities:</b></p><p>
Strategic Program Management &amp; Implementation</p><ul><li>Design &amp; Launch PX Initiatives: Develop, implement, and oversee patient experience programs (e.g., Patient &amp; Family Advisory Councils (PFAC), Patient Ambassador programs, Service Recovery initiatives, and healthcare awareness events).</li><li>Cross-Functional Collaboration: Partner with Clinical, Nursing, Quality, and Operational leaders to embed patient-centered workflows and communication standards across all touchpoints.</li><li>Project Management: Manage timelines, budgets, and resource allocation for ongoing patient experience projects and cultural transformation campaigns.</li></ul><p>
Internal &amp; External Communication Strategy</p><ul><li>Internal Culture Building: Draft and deploy internal communication campaigns (newsletters, toolkits, intranet updates) that highlight PX best practices, &quot;patient stories,&quot; and celebrate staff who demonstrate exceptional care.</li><li>Patient-Facing Content: Create and review clear, empathetic, and culturally sensitive patient-facing materials, including educational brochures, digital signage, discharge instructions, and wayfinding communication.</li><li>Digital Engagement: Collaborate with the Corporate Communications/Marketing team to manage patient-facing digital content, post-discharge text campaigns, and patient community portals.</li></ul><p>
Patient Feedback Analysis &amp; Action Planning</p><ul><li>Data-Driven Storytelling: Analyze quantitative and qualitative data from patient satisfaction surveys (e.g., Press Ganey, HCAHPS), complaints, and focus groups. Translate this data into meaningful narratives and insights for healthcare leaders.</li></ul><ul><li>Program Evaluation: Establish Key Performance Indicators (KPIs) to measure the effectiveness of communication campaigns and patient programs, adjusting strategies based on performance outcomes.</li></ul></div></div><div><div>
Requirements</div><div><p><b>
Knowledge and Experience:</b></p><ul><li>5&ndash;8 years of experience in data analysis, performance measurement, or business intelligence &mdash; preferably in the healthcare or patient experience field.</li><li>Strong analytical and statistical skills, with proficiency in tools such as Excel (advanced level), Power BI, Tableau, or SPSS.</li><li>Experience working with healthcare performance indicators, patient experience data, and quality improvement metrics.</li><li>Strong knowledge of CBAHI / JCI standards and MOH patient experience frameworks in Saudi Arabia.</li><li>Experience in data storytelling, dashboard development, and KPI management.</li><li>Excellent communication and presentation skills, capable of translating data into actionable insights.</li><li>Attention to detail, problem-solving mindset, and ability to manage multiple data projects simultaneously.</li></ul><p><b>
Education and Certifications:</b></p><ul><li>Bachelor&rsquo;s degree in Communications, Marketing, Healthcare Administration, Public Relations, or a related field. (Master&rsquo;s degree is a plus).</li><li>Certifications: Certified Patient Experience Professional (CPXP) or certifications in Change Management (e.g., Prosci) are highly desirable</li></ul></div></div><div><p>
Languages</p></div></div><p></p>

Communication & Programs Senior Specialist

Montgomery County Public Schools, MD

<div><p><b>FY27: School Library Media Specialist, Bethesda ES, 1.0 FTE</b></p><p></p><div><b>
Job Specific Information</b><b>:</b> The wage range for this position is a salary between $64,591 and $131,472 based on education and experience. For information about benefits, please follow the link below. https://drive.google.com/file/d/1nCKtJEqy4w4SLTzmvmVXgE8hPfOBolkb/view<div>
</div></div><div><b>
MCPS Official Job Description</b><p><b>
Summary Description:</b><br>
Under direction of the principal, plans and administers the school^s library media program. In collaboration with teachers, plans and provides for students information literacy skills instruction integrated into the content areas. Provides instructional technology training to staff. Manages library media center material, facilities, and equipment. Communicates the school library media program vision and mission to administrators, staff, students, parents, and the broader community. Physical Demands: As required by the duties and responsibilities of the job. Special Requirements: Required to attend school meetings, programs and activities outside the instructional day as mandated by the MCEA agreement.</p></div><div></div><div><p><b><br>
Knowledge Skills Abilities:</b><br>
Thorough knowledge of MCPS Policies and Procedures for school library media programs and MCPS Administrative Regulation ITA-RA: School Library Media Program. Knowledge of effective instructional practices and understanding of the teaching/learning process. Knowledge of current instructional and research technologies and the ability to integrate these into the library media program and throughout the curriculum. Ability to work effectively with administrators, staff, students and community. Excellent oral and written communication and human relations skills.
<br>
<br>
<b>Education Training Experience:</b><br>
Master^s degree from an accredited college or university in school library media and course work in curriculum and special education. Completion of a practicum or two years of successful teaching or two years of successful media-related experience.Certificate License:Meets Maryland state certification requirements for School Library Media Specialist.</p><div><br>
</div></div><p><b>
Job</b><b>:</b> Media Specialist Media Specialist</p><p><b>
Organization</b><b>:</b> Bethesda Elementary School</p><p><b>
Primary Location</b><b>:</b> Bethesda</p><p><b>
Schedule</b><b>:</b> Full-time | 1.000 (80 hours bi-weekly)</p><p><b>
Working Months</b><b>:</b> 10</p><p><b>
Shift</b><b>:</b> Day Job</p><p><b>
Job Posting</b><b>:</b> Jun 3, 2026, 11:56:01 AM - Ongoing</p></div>

FY27: School Library Media Specialist, Bethesda ES, 1.0 FTE

University of Florida

<p></p><div><div><p><b>JOB NO:</b></p>
<div>540224</div><br>
<p><b>WORK TYPE:</b></p>
<div>Staff Full-Time</div><br>
<p><b>LOCATION:</b></p>
<div>Main Campus (Gainesville, FL)</div><br>
<p><b>CATEGORIES:</b></p>
<div>Office/Administrative/Fiscal Support, Veteran's Preference Eligible</div><br>
<p><b>DEPARTMENT:</b></p><div>
33010000 - HP-OFFICE OF THE DEAN</div></div><br>
<div>
<div><div><div><div><b>CLASSIFICATION TITLE:</b></div>
<div>
<p>Administrative Specialist I</p></div><br>
</div><br>
<div><div><b>CLASSIFICATION MINIMUM REQUIREMENTS:</b></div>
<div>
<p>Bachelor's degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>JOB DESCRIPTION:</b></div>
<div>
<p>The Administrative Specialist I provides essential administrative and operational support within the College of Public Health and Health Professions (PHHP) Dean&rsquo;s Office. This is a highly professional position that serves as a key point of coordination for daily office activities and supports leadership, faculty, staff, students and visitors to ensure efficient and professional operations.</p>
<div>
The incumbent provides direct administrative support including scheduling, coordination of meetings, administrative processing and coordination of travel to members of PHHP leadership including:<br>
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>
<p>
The Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties. This role requires strong organizational skills, attention to detail and the ability to work independently while supporting a team-based administrative structure. This position reports directly to the Executive Assistant II.</p>
<div><b>
Administrative Support</b><br>
The Administrative Specialist I provides direct administrative support to College Administration leadership including:<br>
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>
<p>
Responsible for calendar assistance, which may include scheduling meetings, coordinating meeting logistics (such as booking the room, ordering food, cleaning up the space etc), and preparing documents and/or relevant meeting materials.</p>
<p>
Routine correspondence management including drafting and proofreading documents such as letters, reports, forms, and various internal and external correspondence. Manage and maintain proper filing system for documents. Ensure templates remain updated. Request reports as applicable and appropriate. Execute mail merge requests. Ensure appropriate department and college administrative personnel are provided fully executed copies for their records.</p>
<p>
In conjunction with the Executive Assistant II, may be assigned additional administrative activities when needed and as time allows.</p>
<div><b>
Dean&rsquo;s Office Operations and Coordination</b><br>
Serves as the primary receptionist and the front-facing point of contact for the Dean's Office. This includes:<br>
<ul><li>Greeting visitors, responding to inquiries, routing requests appropriately and managing front desk communications while creating a welcoming and professional environment for faculty, staff and visitors.</li><li>Maintains the office&rsquo;s shared spaces, ensuring cleanliness, organization and timely replenishment of supplies.</li></ul></div>
<p>
Manages operational calendars, logs, contact and access lists, and other items related to the college&rsquo;s operations including Lenel building access, digital key database, vehicle and golf cart logs, and repair and maintenance schedules of PHHP vehicles. Responsible for managing PHHP&rsquo;s one-time room requests for various shared spaces within the HPNP Building.</p>
<p>
Provides general administrative support to the operational and facility related needs of the college including but not limited to submitting routine maintenance and repair requests, reporting outages, and forwarding building security and outage notices.</p>
<p>
Serves as the primary liaison to contracted vendors (i.e. UF motor pool, Aramark, etc), coordinating communication, monitoring service delivery and ensuring timely and accurate fulfillment of contractual obligations.</p>
<p><b>
Fiscal</b><br>
Manages travel for the Associate Deans and Executive Director of Finance and Administration. Responsible for travel arrangements, preapprovals, authorizations, expense reports and preparation of necessary travel documents and reimbursements.</p>
<p>
May also manage travel for College Administration guests, including but not limited to seminar speakers, faculty candidates, distinguished guests of the Dean(s), prospective and current donors, etc. Provides other administrative assistance as needed and requested.</p>
<p>
Responsible for management of an individual UF Procurement card (PCard), ensuring compliance with purchasing guidelines, obtaining preapprovals, following purchasing guidelines, and reconciling transactions in a timely manner.</p>
<p>
Responsible for administrative management of financial and/or inventory-based items (e.g. parking passes), ensuring accurate records and accountability.</p>
<p><b>
Backup Support</b><br>
Serves as backup support to the Executive Assistant II and assists with scheduling, meeting coordination and document preparation related responsibilities in times of absence or unavailability.</p>
<p>
Provides backup administrative and reception support as needed for the Undergraduate Advising Suite.</p>
<p>
Provides backup administrative support to the Dean&rsquo;s Office Student Assistant(s) with routine tasks and office functions in times of absence or position vacancy.<br>
<br>
<b>Event Planning</b><br>
Plans, coordinates, and executes the annual Delta Omega Public Health Honor Society Induction college wide ceremony to include coordination of application and selection process, ceremony logistics, communication, budget, and event design. Consults with the college&rsquo;s Marketing and Event Specialist as needed.</p>
<p>
Provides event related administrative support to the Marketing and Event Specialist and Project Managers during peak event periods.</p></div><br>
</div><br>
<div><div><b>EXPECTED SALARY:</b></div>
<div>
<p>$27.77 - $29.69 per hour; commensurate with experience and education.</p>
<p>
The University of Florida (UF) offers an exceptional benefits package, including health, dental and vision insurance; state retirement plans; a generous leave program; and tuition assistance. UF is a Public Service Loan Forgiveness (PSLF) eligible employer. For more information on benefits, please visit UF HR Benefits and Rewards at https://benefits.hr.ufl.edu/ .</p></div><br>
</div><br>
<div><div><b>REQUIRED QUALIFICATIONS:</b></div>
<div>
<p>Bachelor&rsquo;s degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>PREFERRED:</b></div>
<div><ul><li>Experience providing administrative support to senior leadership in a complex, fast-paced environment.</li>
<li>Strong customer service orientation with the ability to interact courteously and professionally with a wide range of internal and external constituents.</li>
<li>Demonstrated ability to work independently, exercise sound judgment and manage multiple priorities with strong organizational and time management skills.</li>
<li>Excellent written and verbal communication skills and the ability to establish and maintain effective working relationships with a varied population.</li>
<li>Experience handling confidential and sensitive information with discretion.</li>
<li>Working knowledge of university systems and procedures including travel systems, procurement, expense reporting, PCard reconciliation and work orders.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), including calendar management, document preparation and mail merge.</li>
</ul>
</div></div><br>
<div><div><b>SPECIAL INSTRUCTIONS TO APPLICANTS:</b></div>
<div>
<p>In order to be considered, you must upload your cover letter and resume.</p>
<p>
Application must be submitted by 11:55 p.m. (ET) of the posting end date.</p>
<p>
This is a time-limited position.</p>
<p>
This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy with your application for consideration.</p>
<p>
If an accommodation is needed to apply for this position, please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida&rsquo;s Sunshine Law.</p></div><br>
</div><br>
<div><div><b>HEALTH ASSESSMENT REQUIRED:</b></div> <div>No</div></div></div><br>
</div>
</div><p></p><div><p><b>ADVERTISED:</b></p>
<div>11 Jun 2026</div> Eastern Daylight Time<br>
<p><b>APPLICATIONS CLOSE:</b></p>
<div><div>25 Jun 2026</div></div>
Eastern Daylight Time</div></div><p></p>

Administrative Specialist I

Fort Vancouver Regional Library District

<div><h1 class="jobSectionHeader"><b>Position Summary</b></h1><p>
The Operations Center has an opening for a 60% FTE (24 hours/week) Program Services Specialist.</p><div><p>
The Program Services Specialist provides administrative and clerical support for performer contracting, scheduling, and program coordination. This position is responsible for processing documentation, maintaining records, and coordinating logistical details to support efficient and accurate program operations across the district.<br>
<br>
The essential functions of this position include:</p><p><i>
Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.</i></p><ul><li>
Coordinate and administer performer contracts and related documentation for branch and district programs, ensuring completeness, routing, approvals, compliance, and record maintenance. Review, process, and maintain contract and payment documentation in accordance with established procedures and compliance requirements.</li><li>
Assist with performer scheduling and provide administrative support related to program logistics, scheduling communications, and required documentation.</li><li>
Support performer onboarding and compliance processes, including background check administration, required forms, and administrative coordination.</li><li>
Maintain and update performer records, files, evaluations, schedules and related program documentation.</li><li>
Provide administrative and clerical support for districtwide programming operations, including routine reporting, workflow support, and records management.</li><li>
Assist in the development, implementation, and evaluation of procedures and work processes; recommend and support workflow improvements to enhance operational efficiency and effectiveness.</li><li>
May participate in cross-functional committees and participate in branch or department meetings and discussions that further the library&rsquo;s mission and goals.</li><li>
Keep informed of current administrative, clerical, records management, and office operation practices by attending training, workshops, educational programs, and reviewing relevant materials and resources.</li></ul><p><b>
Education &amp; Experience Requirements</b></p><p>
To be considered for this opportunity, candidates must meet the minimum qualifications listed below.</p><ul><li><div><ul><li><div>
Associate&rsquo;s degree or equivalent.</div></li><li><div>
One to three years of related work experience, with customer service and clerical or administrative support experience.</div></li></ul></div></li></ul><h1 class="jobSectionHeader"><b>
Schedule</b></h1><p>
The schedule for this position is: REVISE</p><ul><li>
Sundays: OFF</li><li>
Mondays: OFF</li><li>
Tuesdays: 8:00 am - 4:30 pm</li><li>
Wednesdays: OFF</li><li>
Thursdays: 8:00 am - 4:30 pm</li><li>
Fridays: OFF</li><li>
Saturdays: 8:00 am - 4:30 pm</li></ul><h1 class="jobSectionHeader"><b>
Compensation</b></h1><p>
The pay grade (Pay Grade AD) for this position spans from $24.21 per hour to $36.31 per hour. Compensation for this position is negotiated by AFSCME for their members as part of the collective bargaining process. We have an excellent benefit package. FVRLibraries covers 90-95% of full-time employees&rsquo; health insurance premium cost and 90-100% of dental insurance premium costs. In addition we provide employees with Life Insurance, AD&amp;D and Long-Term Disability Insurance at no cost to the employee. Employees have the ability to enroll in additional, voluntary life insurance, income protection plans, flexible spending accounts and health savings accounts. Our employees enjoy 13 paid holidays throughout the year. Full time employees accrue 8 hours of sick leave per month. The initial vacation leave accrual is 11 hours per month; this increases over time based on years of employment. We also offer other types of paid time off for situations such as jury duty, bereavement leave, inclement weather and more.</p><h1 class="jobSectionHeader"><b>
Benefits</b></h1><p>
Part-time positions and full-time positions offer medical and dental insurance benefits, life insurance and accidental death and dismemberment, long term disability benefits, and Washington State PERS retirement. Employees have the ability to enroll in additional, voluntary life insurance, income protection plans, flexible spending accounts and health savings accounts.</p><p>
Employees are provided 13 paid holidays throughout the year. The initial vacation leave accrual is 11 hours per month for full time and 6.6 hours per month for part time; this increases over time based on years of employment. Sick leave accrual is 8 hours per month for full time and 4.8 for part time per month. We also offer other types of paid time off for situations such as jury duty, bereavement leave, inclement weather and more.</p><p>
More information can be found in our <i>2026 Employee Benefits Booklet</i>.</p><h1 class="jobSectionHeader"><b>
Application Instructions</b></h1><ul><li>
Review the education and experience requirements above.</li><li>
Ensure that your profile indicates that you meet the education and experience requirements. (Complete relevant education and experience.)</li><li>
Click the button to apply.</li></ul><p><i>
FVRL values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, including veterans, those with disabilities, persons of color, immigrants, refugees, or those who identify as LGBTQIA+. FVRL is committed to being equitable and fair in providing access to opportunities for all.</i><br>
<i>Reasonable accommodations may be made to enable individuals to apply for this position or to perform essential functions of this position. If you require reasonable accommodation in completing any pre-employment testing, interviews or otherwise participating in the employee selection process, please direct your inquiries to our Human Resources department.</i></p></div></div><div></div>

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