administrative and student coordinator

School On Wheels, Inc

School on Wheels is a nonprofit organization dedicated to supporting the educational needs of unhoused children from kindergarten through twelfth grade. Since 1993, we have provided tutoring to over 50,000 students across six counties in Southern California and partnered with 400+ sites, including shelters and school districts. Each year, we supply around 5,000 students with school supplies, striving to bridge educational gaps and ensure every student has the opportunity to succeed.Position Overview: The Administrative and Student Coordinator for the Skid Row Learning Center (SRLC) in Downtown Los Angeles leads parent engagement and student recruitment efforts to support the growth of all SRLC programs. You'll be a key part of an instructional and administrative team to support Center operations, as well as engaging learning activities and essential teaching support for K-12 students.Job Type and Location: <ul><li>Full Time, Non-exempt</li><li>In-Person at 600 E. 7th Street #109, Los Angeles CA 90021</li></ul>Major Responsibilities: <ul><li>Conduct student outreach and intake in the Skid Row community to ensure SRLC programming reaches as many students as possible.</li><li>Serve as an instructor support in the after-school and Saturday programs at our Skid Row Learning Center (SRLC) as well as our shelter-based tutoring program at Union Rescue Mission.</li><li>Serve as primary liaison between SRLC and parents, ensuring parents are up-to-date on their child&rsquo;s progress and behavioral needs and SOW policies.</li><li>Identify and distribute resources for families.</li><li>Maintain accurate records of student enrollment and student attendance.</li><li>Manage material donation process for the SRLC, including coordinating drop-offs with donors, ensuring accurate donation records and receipts, and maintaining storage space.</li><li>Serve as primary administrative support for the SRLC, responsible for greeting visitors, answering the telephone, and maintaining electronic and paper files.</li><li>Ensure that the SRLC is organized, clean, and well-stocked, and that technology and other equipment are functioning properly.</li><li>Manage partnership with LA Food Bank; complete daily paperwork.</li></ul>Skills and Qualifications: <ul><li>Bilingual proficiency in English and Spanish is required.</li><li>Cultural sensitivity, empathy, and understanding of the dynamics of families and children experiencing homelessness and immigrant communities.</li><li>Comfortable working with the Skid Row community.</li><li>Exceptional attention to detail and organizational skills.</li><li>Excellent communication skills, both verbal and written, with the ability to develop effective presentations.</li><li>Proficient in technology, including Google Workspace tools, Salesforce, online learning platforms, and troubleshooting technology issues.</li><li>A commitment to continuous learning and professional growth.</li><li>Experience working in a nonprofit, classroom, or educational setting is preferred.</li></ul>Required Training:<ul><li>Within 120 days of hire: Cardiopulmonary resuscitation/First Aid (CPR) and California Mandated Reporter.</li></ul>Working Conditions<ul><li>This position is required to be in-person at the Skid Row Learning Center in Downtown Los Angeles. Typical working hours are 9:30 am to 6 pm Monday-Friday. Additionally, this position will require covering at least one Saturday session (10:00 a.m. &ndash; 12:00 p.m.) per month. Additional evening and weekend work will be required to complete the requirements of this position. School on Wheels offers flex time to accommodate shifting schedules.</li><li>Lifting of material donations, including backpacks, school supplies, etc., is required periodically</li></ul>Job Type: Full-timePay: $20.67 - $24.04 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Experience:<ul><li>Classroom management: 2 years (Required)</li><li>Working with students: 2 years (Required)</li><li>Lesson planning: 1 year (Required)</li><li>Teaching: 1 year (Required)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90021 (Required)</li></ul>Work Location: In person

Administrative and Student Coordinator

Loyola Marymount University

<div>Overview
 
Loyola Marymount School of Film &amp; Television (LMU SFTV) is a top-ranked film school located in Los Angeles, CA. The school is recognized for its state-of-the-art facilities and equipment, award-winning faculty, expert staff, world-renowned alumni and innovative curriculum.
 
 
Position Summary
 
Reporting to the Associate Dean of Operations and Administration, the Senior Administrative Coordinator, Faculty Services for the School of Film and Television (SFTV), will serve as the primary administrative support for designated SFTV department chairs.
 
 
The Senior Administrative Coordinator will hold a critical role in enhancing operational efficiency while providing comprehensive administrative support for academic departments. This role will be responsible for maintaining in-depth knowledge of university policies, procedures, and internal practices.
Position Specific Accountabilities/Responsibilities
General Duties / Daily Operations
<ul><li>Serve as a primary contact for faculty inquiries, coordinating with internal partners and central university departments as needed.
</li><li>Independently process and research routine requests; discern appropriate escalation and involvement of additional parties.
</li><li>In close collaboration with Senior Administrative Coordinators and designated administrative staff, monitor and respond to inquiries/requests within shared email inbox to assist faculty from all programs.
</li><li>Assist faculty with submitting materials and requests across university-approved platforms including but not limited classroom support, technology, custodial, maintenance, reservations, and Travel and Professional Development.
</li><li>Oversee updates and maintenance of department/program webpages and faculty profiles; ensure information is current, accurate, and accessible.
</li><li>Develop and maintain written documentation outlining internal SFTV practices and standard operating procedures specific to role, supporting the Operations Department goals and initiatives.
</li><li>Prepare agendas and take detailed minutes of select committees as designated by the Dean and/or direct supervisor, ensuring accuracy and thoroughness. Navigate confidential meetings and sensitive information with a high-level of discretion, tact and diplomacy.
</li><li>Create and maintain timelines, trackers and checklists to support projects and initiatives.
</li><li>Support dean-level priorities and overarching SFTV strategic initiatives through collaboration with the Dean's Office and SFTV leadership.
</li><li>Collaborate with Associate Dean and provide onboarding support for full-time and part-time faculty, including coordination of orientation and access to university resources.
</li><li>Collaborate with designated administrative staff to support faculty searches as needed, including assisting with postings, coordinating interviews and logistics, organizing materials or demonstrations, and arranging catering or related purchases.
</li><li>Oversee the hiring and onboarding process for student workers in accordance with university policies and Student Employment Services guidelines.
</li><li>Delegate tasks to student workers to support operations and events, ensuring assignments are appropriate to their role.
</li><li>Purchase, maintain, and track supplies and inventory.
</li><li>Maintain advanced skills in Excel, Qualtrics, Adobe Sign, and LMU enterprise business systems such as Workday, Mazevo, and PROWL to support operations.
</li><li>Perform other related duties.
</li></ul>Chair Support
<ul><li>Provide administrative support to department chairs and co-chairs in departmental operations.
</li><li>Manage all resources and operations necessary to support the daily functioning of the department.
</li><li>Compile and organize information to support department chairs in evaluating priorities and identifying gaps related to course scheduling, facilitating effective collaboration with the Scheduling Analyst.
</li><li>Collect, maintain, and organize records and submissions, including syllabi, course availability, script submissions, surveys, and other materials.
</li><li>Support assessment efforts by collecting and maintaining departmental data and coordinating related logistics.
</li><li>Assist in tracking academic equipment requests and other semi-annual technology or capital related requests.
</li></ul>Meetings &amp; Events Coordination
<ul><li>Plan, coordinate, and schedule department meetings, academic events, screenings, and co-curricular programs.
</li><li>Prepare agendas, checklists, run-of-show documents, and distribute relevant materials for meetings and events.
</li><li>Arrange meetings and event logistics, including catering, hospitality, supplies, on-site support, and assignment of student workers to appropriate tasks.
</li><li>Serve as primary contact for guests and speakers.
</li><li>Advertise and promote events through university online platforms and communications channels; create invitations and manage RSVPs.
</li></ul>Budget &amp; Expense Processing
<ul><li>In cooperation with the Chair/Director, manage budget of the Department/Program
</li><li>Maintain up-to-date knowledge of university fiscal policies and procedures; interpret and apply fiscal policies to ensure department/program compliance. Supervision of the Department/Program budget remains the responsibility of the Chair.
</li><li>Monitor spending within approved budget allocations while ensuring compliance with university fiscal policies.
</li><li>Identify and communicate operational or fiscal concerns to support compliance and effective oversight.
</li><li>Track, process, and reconcile departmental expenses, invoices, and P-Card transactions.
</li></ul>Loyola Marymount University Expectations
Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.
Requisition Qualifications
<ul><li>Typically a bachelor's degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
</li><li>Minimum of 4 years of advanced administrative, secretarial, and/or clerical experience, preferably in higher education support roles. University experience is preferred.
</li><li>Knowledge of academic policies, university processes, systems and platforms.
</li><li>Intermediate understanding of purchasing and finance principles is strongly preferred.
</li><li>Proficiency in office software applications (e.g., Microsoft Office Suite, Teams, Zoom, etc.) and ability to learn and adapt to internal systems quickly. Experience with Workday strongly preferred.
</li><li>Proficiency with graphic design software (Canva, Adobe Creative Cloud etc.) is a plus.
</li><li>Excellent organizational skills, with meticulous attention to detail and the ability to manage deadlines and simultaneous projects.
</li><li>Excellent editing and proofreading skills.
</li><li>Ability to follow organizational structure and defined processes.
</li><li>Excellent written and verbal communication skills.
</li><li>Strong interpersonal communication skills and ability to interact professionally with faculty, staff, and university leadership.
</li><li>Proven ability to work calmly and efficiently in a high-pace, high volume environment.
</li><li>Proven ability to exercise a high level of discretion, handling confidential matters with sound judgment.
</li><li>High degree of emotional intelligence.
</li><li>Commitment to supporting a diverse and inclusive work environment.
</li><li>Ability to work both independently and collaboratively in a fast-paced academic environment.
</li></ul>The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position.
#HERC# #HEJ#
Hourly Range: $25.87 - $32.31 Salary commensurate with education and experience.
Staff Regular
Salary range
Please note that this position may not be eligible for visa sponsorship now or in the future.
Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)</div>

Senior Administrative Coordinator, Faculty Services

UCLA Health

<div><div>Description
The Department of Medicine is seeking a highly motivated Program Coordinator to join the UCLA Women&rsquo;s Health Education &amp; Research Center in the General Internal Medicine and Health Services Research Division. As Program Coordinator, you will play a key role in providing administrative support to the Center. You'll manage correspondence, schedule meetings, and prepare reports while also ordering office supplies and materials. In addition, you'll have the opportunity to assist with conference and program planning, including Continuing Medical Education seminars, as well as grant writing and research and evaluation studies. You'll also help maintain and update the website, social media platforms, and the Center&rsquo;s promotional materials, ensuring that the Division&rsquo;s online presence is informative and engaging. This opportunity is ideal for organized, self-starters seeking a dynamic administrative role.
Hourly range: $26.42-$37.49</div><div>
Qualifications
Required:
<ul><li>
Skill in editing for spelling, punctuation, and grammar. Ability to recognize, spell, and use technical and medical terminology appropriately.</li><li>
Typing skills to quickly and accurately prepare documents.</li><li>
Skills in typing numerical tables of data using format provided.</li><li>
Ability to type with speed and accuracy using a PC</li><li>
Skill in proofreading types material and all written works</li><li>
Ability to seek appropriate staff and other resources when questions regarding format, illegible writing, or office procedures arise</li><li>
Ability to use software: MS Word, PowerPoint, Excel,Photoshop, Adobe, Canva</li><li>
Ability to manage Zoom functions.</li><li>
Ability to use photocopy machine and fax machine as needed.</li><li>
Knowledge of University policies and procedures on travel</li><li>
Knowledge of University policies and procedures regarding procurement</li><li>
Demonstrated ability to establish and maintain cooperative working relationships with other staff members and faculty.</li><li>
Skill in setting priorities which accurately reflect relative importance of job responsibilities and in coordinating projects from multiple supervisors</li><li>
Skill in exercising good judgment in dealing with Center visitors</li><li>
Ability to work independently via Zoom and maintain accountability for time and work</li></ul>
Preferred:<ul><li>
Bachelor's Degree Bachelor's Degree and/or equivalent combination of education and experience.</li></ul></div></div>

Program Coordinator

The Accelerated School

<div><h1 class="jobSectionHeader">Behavior Transition Specialist</h1>
About The Accelerated Schools
At The Accelerated Schools, we believe in the boundless potential of every student and are committed to helping them thrive. Located just south of Downtown Los Angeles, we serve a vibrant community of over 1,700 TK&ndash;12 students and are dedicated to preparing them to excel in college, career, and life. Our approach blends innovation, equity, and compassion, creating an environment where students are empowered to take ownership of their learning and their future.
<ul><li>Our Instructional Approach: Our instructional approach incorporates research-based practices, including project-based learning, student choice &amp; voice, self-direction, and mentoring. Our students set their own short-term and long-term academic and personal goals and our faculty members support students in monitoring their progress toward these goals every day.</li></ul>
<ul><li>Our Approach to Behavior Support: We embrace Restorative Practices and Circles as a means of building community. This system relies on the belief that all people should have opportunities to develop positive habits and learn from their mistakes. We believe that the best way to accomplish this goal is for us to listen to students, seek to understand their perspectives, and support their journey toward empowerment.</li></ul>
<ul><li>Our Mission &amp; Commitment to Equity: The Accelerated Schools will graduate students who are prepared to succeed at the university and career of their choice who will enter the workplace as informed and productive employees. At The Accelerated Schools, educational equity is continuously creating and implementing practices that are culturally responsive, and honoring voices from all educational and community partners. Through curiosity, inquiry, self and system reflection, we disrupt inequitable systems so that students graduate in four years, college, career and or life ready.</li></ul>
Job Summary: Reporting to the Director of Access, Equity and Compliance, the Behavior Transition Specialist (BTS) serves as a leader supporting behavior systems, Applied Behavior Analysis (ABA) practices, and post-secondary transition programming across The Accelerated Schools Network. This role provides direct support to school sites through professional development, coaching, and systems implementation, while also ensuring compliance with behavior-related components of IEPs. The BTS leads training and supervision of Behavior Intervention Implementation (BII) staff, supports the development and implementation of Behavior Intervention Plans (BIPs), and effectively builds staff capacity to support students with behavioral needs. Additionally, this role contributes to the development of secondary transition curriculum and programming, particularly within Resource Lab settings as applicable, to ensure students are prepared for post-secondary success.
What You Will Do
1. Behavior Systems &amp; ABA Implementation<ul><li>
Serve as the network lead for Behavior Intervention Developer (BID) services across all campuses.</li><li>
Lead the implementation of Applied Behavior Analysis (ABA) principles across campuses.</li><li>
Support development and fidelity of Behavior Intervention Plans (BIPs).</li><li>
Conduct behavior observations and Functional Behavior Assessments (FBAs) in collaboration with school psychologists and IEP teams.</li><li>
Provide coaching to staff on behavior intervention strategies, data collection, and progress monitoring.</li><li>
Ensure behavior supports align with IEP goals and services.</li><li>
Monitor and support compliance with behavior-related IEP services, including fidelity of BIP implementation and documentation for audits.</li></ul>
2. Professional Development (Network-Level)<ul><li>
Design and deliver department-specific or network-wide professional development on:<ul><li>
Applied Behavior Analysis (ABA)</li><li>
Behavior intervention strategies</li><li>
De-escalation techniques and crisis response</li><li>
Implementation of/BIPs</li></ul></li><li>
Lead and facilitate Crisis Prevention Institute (CPI) training and certification for staff.</li><li>
Develop, monitor, and coach staff on the implementation and fidelity of Behavior Intervention Plans (BIPs)</li></ul>
3. BII Training, Supervision, and Support<ul><li>
Train and supervise Behavior Intervention Implementers (BIIs) across campuses.</li><li>
Provide training, coaching, and performance feedback to BIIs in collaboration with site administrators</li><li>
Develop BII training modules and onboarding support.</li><li>
Monitor BII performance and provide feedback aligned to student needs.</li><li>
Ensure BIIs are implementing behavior plans with fidelity.</li><li>
Collaborate with Site SPED TOSAs, Compliance Coordinator, and administrators to align BII schedules and supports.</li></ul>
4. Teacher and Staff Capacity Building<ul><li>
Coach general and special education teachers on:<ul><li>
Behavior management strategies</li><li>
Implementation of BIPs</li><li>
Classroom systems that support positive behavior</li></ul></li><li>
Support teachers in integrating behavior supports into instruction.</li><li>
Provide modeling, feedback, and classroom-based coaching.</li></ul>
5. Post-Secondary Transition Support<ul><li>
Support the development and implementation of post-secondary transition planning for students with disabilities.</li><li>
Collaborate with IEP teams to ensure transition goals are meaningful and aligned to student outcomes.</li><li>
Develop and support the implementation of the secondary transition curriculum for Resource Labs.</li><li>
Provide training to staff on transition planning, including:<ul><li>
Career readiness</li><li>
Independent living skills</li><li>
College and vocational pathways</li></ul></li></ul>
6. Collaboration and Systems Support<ul><li>
Collaborate with:<ul><li>
Site administrators</li><li>
Compliance Coordinator</li><li>
Site SPED Leads</li><li>
School psychologists</li><li>
SLPs and related service providers</li></ul></li><li>
Participate in IEP meetings as needed to support behavior planning.</li><li>
Support MTSS systems and alternatives to suspension/discipline.</li></ul>
7. Data Collection and Monitoring<ul><li>
Develop systems for tracking special education students:<ul><li>
Behavior incidents</li><li>
Intervention effectiveness</li><li>
Progress as it relates to behavior</li></ul></li><li>
Develop and implement systems to track behavior data, intervention effectiveness, and student progress, using data to inform program improvements and staff coaching.</li><li>
Support sites in maintaining documentation for compliance.</li></ul>
Our Ideal Teammate<ul><li>
Deeply mission-driven and believe Accelerated can and will meet audacious goals. You connect vision to outcomes by prioritizing strategically and using data to guide decisions.</li><li>
Believes diversity drives innovation and actively foster inclusive environments. You reflect on how your decisions advance equity and inclusion and work in partnership with students, families, and community.</li><li>
Take ownership of your actions and impact. You reflect, seek feedback, adjust as needed, and hold yourself accountable for results.</li><li>
You value relationships and build trust through integrity, transparency, and follow-through. You engage in honest, two-way dialogue grounded in empathy and humility.</li><li>
You believe learning happens through dialogue, not monologue. You listen actively, elevate diverse voices, and seek understanding, even in moments of conflict.</li><li>
You are a strategic, outcomes-oriented problem solver. You prioritize effectively, anticipate challenges, and adapt strategies to drive meaningful results.</li><li>
You believe in continuous growth for yourself and others. You celebrate wins, own mistakes, seek coaching and feedback, and support teammates in developing their skills and impact.</li></ul>
Minimum and Preferred Qualifications:
Required Qualifications<ul><li>
Bachelor&rsquo;s degree in Special Education, Psychology, Behavior Analysis, or related field</li><li>
Board Certified Behavior Analyst (BCBA) or coursework toward certification</li><li>
CA Clear Credentials in one of the following:<ul><li>
Education Specialist Credential</li><li>
Pupil Personnel Services Credential (PPS) in school counseling, school psychology, or school social work</li></ul></li><li>
Minimum 3&ndash;5 years of experience in behavior intervention or SPED support</li><li>
Experience implementing behavior plans and supporting students with behavioral needs</li><li>
CPI certification required (or must obtain within 60 days of hire)</li><li>
Demonstrated knowledge of IDEA, California special education regulations, and SELPA procedures.</li></ul>
Preferred Qualifications<ul><li>
Experience training staff at a systems level</li><li>
Experience with secondary transition programming</li><li>
Experience in charter schools or urban school settings</li></ul>
Compensation and Benefits:<ul><li>
Competitive salary range: $89,900 - $117,469</li><li>
Medical, Dental, Life, and Vision Coverage</li><li>
CA State Teachers&rsquo; Retirement System (CalSTRS)</li></ul>
Work Schedule:<ul><li>
10 Month Certificated Work Calendar | 195 Work Days</li></ul><ul><li>
Travel across TAS campuses</li><li>
Physically active role (classroom support, CPI response when needed)<ul><li>
Ability to move between classrooms and campuses</li><li>
Ability to respond to student behavioral incidents, including CPI interventions</li><li>
Ability to sit, stand, walk, and occasionally lift up to 25 lbs</li></ul></li></ul>
To Apply: Please visit Paycom to complete the application. Attach resume and a letter of interest. Open until filled.
Contact: If you have questions about this position, please contact: humanresources@accelerated.org
The Accelerated Schools are tuition-free public charter schools that do not discriminate against any student, parent, community member, or staff member based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics.</div>

Behavior Transition Specialist

Capstone Partners Financial and Insurance Services

<div>
 
 Capstone Partners is seeking an organized and service-oriented Administrative Assistant &amp; Front Desk Coordinator to join our Playa District office. As the first point of contact for clients, visitors, and team members, this role is essential in creating a welcoming, professional, and highly efficient office environment. This position goes beyond traditional front desk responsibilities, playing a key role in office operations, administrative support, and cross-departmental coordination. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment while managing multiple priorities with professionalism and discretion.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Serve as the first point of contact, greeting clients and visitors with a warm, professional presence
 </li>
 <li>
 Answer, screen, and route incoming calls efficiently
 </li>
 <li>
 Manage visitor flow, including identifying needs and directing or escorting guests appropriately
 </li>
 <li>
 Maintain a clean, organized, and polished reception and common areas
 </li>
 <li>
 Coordinate meetings, conference rooms, and Zoom sessions across teams
 </li>
 <li>
 Support internal scheduling needs and ensure seamless meeting execution
 </li>
 <li>
 Troubleshoot basic meeting and Zoom technology as needed
 </li>
 <li>
 Manage incoming and outgoing mail, packages, and deliveries
 </li>
 <li>
 Oversee day-to-day front-of-house operations to ensure smooth office functionality
 </li>
 <li>
 Support general office management needs and logistics
 </li>
 <li>
 Provide administrative support including data entry, document preparation, filing, etc.
 </li>
 <li>
 Assist with special projects and cross-functional initiatives
 </li>
 <li>
 Support various departments as needed
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience
 </li>
 <li>
 1&ndash;3+ years of experience in an administrative, receptionist, or office support role preferred
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
 </li>
 <li>
 Advanced Excel skills preferred
 </li>
 <li>
 Experience with Salesforce or similar CRM platforms preferred
 </li>
 <li>
 Data management experience strongly preferred
 </li>
 <li>
 Exceptional organizational and time-management skills with the ability to multitask
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality
 </li>
 <li>
 Friendly, polished, and client-service-oriented demeanor
 </li>
 <li>
 Self-starter with a strong willingness to learn and grow
 </li>
 <li>
 Ability to pass a background check
 </li>
 </ul>
 
 
 
 
 
 Physical Requirements
 
 
 <ul>
 <li>
 Prolonged periods of sitting at a desk and working on a computer.
 </li>
 <li>
 Ability to lift up to 30 pounds as needed.
 </li>
 </ul>
 
 
 
 
 
 Salary &amp; Benefits
 
 
 <ul>
 <li>
 Annual salary: $50,000 &ndash; $60,000, commensurate with experience
 </li>
 </ul>
 
 Comprehensive benefits package, including:
 
 <ul>
 <li>
 Medical, dental, vision, and life insurance
 </li>
 <li>
 Company-paid short-term and long-term disability
 </li>
 <li>
 401(k) with 5% company match
 </li>
 </ul>
</div>

Administrative Assistant & Receptionist

Children's Hospital Los Angeles

<div>Location/Org Data : Introduction:
<div>
Join a team that's shaping the future of pediatric care. Children&rsquo;s Hospital Los Angeles is consistently ranked among the top 10 children's hospitals in the nation, delivering world-class care through more than 350 specialized programs and services. Here, world-class experts in medicine, research, and education work together to deliver family-centered care to more than 155,000 patients each year. At CHLA, your work will help build brighter tomorrows for the children and families we serve.</div>
Overview:
<div>
Schedule: Monday-Friday 9:00am-5:30pm Hybrid</div><div></div><div> 
Purpose Statement/Position Summary: The Coordinator, Clinical Trial Operations (Coordinator, CTO) must have a broad spectrum of knowledge and experience in conducting multi-center clinical and research studies. The individual should be able to work independently to coordinate and manage consortium activities at the central operations center, with guidance from the appointed consortium leaders (e.g., Consortium Medical Director, Associate Medical Director, Administrative Director, etc.). The Coordinator, CTO will be the main contact for consortium participating sites and assist with all assigned protocol related matters such as regulatory compliance requirements (e.g. FDA, IRB, etc.), eCRF database configuration, system access management, operational requirements (e.g. eCRF completion guidelines, SOPs, etc.), and other activities required for member sites to participate in consortium clinical and research studies. The individual must be detail oriented, have the ability to prioritize, be able to multitask, possess critical thinking skills, and can analyze/troubleshoot issues as they arise. The individual must have excellent organization skills to efficiently review and maintain operational and study related records. Additionally, the individual must have the interpersonal skills necessary to work effectively with external participating sites, ancillary staff &amp; research teams. They must have great command of English language (professionally spoken &amp; written) and the ability to deliver accurate information via phone and e-mail.</div><div></div><div> 
Minimum Qualifications/Work Experience: Minimum of 4 years of experience in Phase I-III clinical trials with focus on multi-center trials in oncology. Clinical trial experience includes but is not limited to study protocol development, regulatory maintenance, and reporting (e.g., SAEs, IRB submissions, etc.), eCRF development, data management, and coordination of investigational product. IDE/IND submission experience preferred.</div><div></div><div> 
Education/Licensure/Certification: Bachelor&rsquo;s Degree required (RN Degree is preferred), Masters preferred. SoCRA or ACRP Certification is required within 6 months of hire. Strong computer skills with proficiency in Word, Excel, PowerPoint, etc.</div>
Pay Scale Information: CHLA values the contribution each Team Member brings to our organization. Final determination of a successful candidate&rsquo;s starting pay will vary based on a number of factors, including, but not limited to, education and experience within the job or the industry. The pay scale listed for this position is generally for candidates who meet the specified qualifications and requirements listed on this specific job description. Additional pay may be determined for those candidates who exceed these specified qualifications and requirements. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Posting Range: $70,304.00-$99,341.00 Location/Org Data : Closing:
<div>
CHLA is a leader in pediatric and adolescent health, in our community, across the nation, and around the world . As a premier Magnet&reg;-recognized teaching hospital, CHLA offers an environment rooted in learning, collaboration, and compassionate care. . We are home to groundbreaking research, clinical innovation, and a culture that supports personal and professional growth.</div><div>
Since 1932, CHLA has been affiliated with the Keck School of Medicine of the University of Southern California. Through this partnership and our own enduring mission, we remain committed to creating hope and building healthier futures.</div></div>

Coordinator, Clinical Trial Operations

Flourish Research

<div>Flourish Research is looking for motivated, talented, creative individuals who want to learn and grow in their careers while contributing to research that changes lives! We offer an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. 
 
We are actively hiring a Patient Care &amp; Front Desk Coordinator at the Murrieta site location. This site is part of our Greater Los Angeles oncology research network and was formerly operated as Valkyrie Clinical Trials. We are proud to welcome the Valkyrie team into the Flourish Research network. 
 
The Patient Care &amp; Front Desk Coordinator is an essential member of our team. They ensure smooth administrative operations while providing an impeccable patient experience in every interaction. This individual is responsible for creating a welcoming, positive, and supportive environment for patients and study participants. They are the gatekeepers, setting the example of what patients can expect during their care journey at Flourish Research. 
 
Shift: Monday-Friday, 8:30 AM - 5 PM (occasional weekends) 
Location: 2080 Century Pk E, Suite 803, Los Angeles, CA 90067 
Compensation: $20/hr - $25/hr, depending on experience 
Benefits: Health, dental, and vision insurance plans, 401(k) with 4% match, tuition reimbursement, parental leave, referral program, employee assistance program, life insurance, disability insurance, and 15 days of PTO + 10 company holidays.
RESPONSIBILITIES<ul><li>
Support site leadership and members of the research team by working on various projects as requested and assigned</li><li>
Manage front desk operations, including greeting, check-in, and coordination of patients, study participants, and visitors</li><li>
Answer phones and manage clinic appointment scheduling, including routing calls and handling high-volume communication with patients, staff, and vendors</li><li>
Coordinate, schedule, and follow up on patient appointments while monitoring provider schedules and clinic calendars</li><li>
Prepare, maintain, and verify patient charts, registration, and documentation for accuracy and completeness</li><li>
Guide patients through intake processes, ensuring all required documentation is collected and complete</li><li>
Serve as a liaison between patients, physicians, study coordinators, and internal teams to ensure seamless communication</li><li>
Assist with clinic flow to support timely patient throughput and resolve scheduling or operational issues</li><li>
Perform documentation and data entry within EMR and internal systems</li><li>
Ensure exam rooms are ready, stocked, and organized throughout the day</li><li>
Request and manage medical records and related documentation</li><li>
Communicate effectively with internal teams, imaging centers, billing, administration, and external partners</li><li>
Support monitor visit logistics, including scheduling, check-ins, and room assignments</li><li>
Order, track, and manage site supplies, snacks, and general inventory</li><li>
Sort and distribute mail, manage faxes, and maintain organized clinical and regulatory files</li><li>
Manage invoices, receipts, and patient reimbursements</li><li>
Schedule maintenance and assist with basic procurement needs</li><li>
Assist in event planning and coordination</li><li>
Perform occasional local pickups or deliveries as needed</li><li>
Ensure compliance with HIPAA, GCP, IRB, and company policies and procedures</li><li>
Maintain patient confidentiality and uphold professionalism in all interactions</li><li>
Assist with training new staff as needed</li><li>
Other clerical and administrative duties as assigned</li></ul>
QUALIFICATIONS<ul><li>
Minimum education requirement of a High School Diploma or an Associate's Degree</li><li>
1&ndash;3+ years of administrative support experience, preferably in a medical or clinical setting</li><li>
Medical office administrative experience is preferred</li><li>
Medical assisting experience is a plus</li><li>
Experience in a high-volume, patient-facing healthcare environment strongly preferred</li><li>
Ability to manage high-volume calls, scheduling, and follow-up communications</li><li>
Strong attention to detail with the ability to maintain accurate records and documentation</li><li>
Excellent interpersonal, customer service, and communication skills (written and oral)</li><li>
Ability to collaborate with internal teams and external stakeholders</li><li>
Demonstrates professionalism, integrity, and accountability</li><li>
Strong decision-making skills and ability to handle sensitive situations with discretion</li><li>
Ability to prioritize, multitask, and adapt in a fast-paced, changing environment</li><li>
Proficiency with Microsoft Office (Office365) and general computer systems</li><li>
Ability to work both independently and as part of a team</li><li>
Maintains confidentiality and aligns with company policies and core values</li></ul>
Flourish Research offers an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. Apply today to learn more about how you can join us in our mission to save and improve the lives of others! 
 
Flourish Research is where clinical trials thrive. 
 
Flourish Research represents one of the industry's most progressive and diversified clinical trial companies with robust capabilities in the therapeutic areas of oncology cardiology/metabolic disorders/renal, CNS, pulmonology, and vaccines. 
 
At Flourish Research, we strive toward excellence. In clinical trials and healthcare, excellence means everyone deserves the best care, regardless of their race, color, gender identity, religion, ethnicity, physical abilities, age, sexual orientation, or veteran status. We embrace employees, customers, and patients from these underrepresented groups to help make this vision a reality. 
 
Flourish Research is driven by a diverse and inclusive community of passionate people who are committed to improving the quality of life of communities around the world. Flourish is committed to a safe work environment where all employees, customers, and patients are included, and treated with dignity and respect. 
 
Flourish Research strives to build an organization that attracts and leverages diversity in our staff, which reflects the diversity of our local communities. We promote education, acceptance, and inclusion because there is beauty in diversity. The more diversity we have in our team, the more unique perspectives, and ideas we share, and the better prepared we are to serve our communities. WE SEE YOU. WE ARE YOU. WE EMBRACE YOU. WE CELEBRATE YOU! 
 
Flourish Research is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, sex, (including pregnancy and gender identity), citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, genetic information, marital status, veteran status, political affiliation, or any other factor protected by law. Flourish Research complies with the law regarding reasonable accommodation for handicapped and disabled employees. 

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Patient Care Coordinator / Front Desk (Clinical Research)

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