administrative assistant 1

padgett.wyatt@gmail.com

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our project managers and employees. Administrative Assistant responsibilities include making appointments for city inspections, scheduling testing, contacting customers, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we&rsquo;d like to meet you. These are not requirements, just pluses. We are also willing to train and teach for this position if you are someone that can do so.Responsibilities<ul><li>Answer inbound phone calls, taking messages categorize and assign issues accordingly.</li><li>Complete data entry tasks for various department updating and maintaining databases.</li><li>Provide customer service to customers when answering questions regarding process,, procedures, and general information</li><li>Prepare written correspondence as needed</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Update and maintain spreadsheets</li></ul>Skills<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written, verbal, and customer service communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus, ability to learn and be trained also a plus.</li></ul>Job Type: Full-timePay: $17.00 - $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Work Location: In person

Administrative Assistant

Coppel Corporation

ADMINISTRATIVE ASSISTANTAdministrative Functions&middot; Support administrative control.&middot; Answer emails.&middot; Create reports.&middot; Management and communication with service providers.&middot; Any supervisor request.&middot; Data Analysis.Experience and Requirements&middot; 1 year of experience as Administrative Assistant, in a commercial company.&middot; Professional Title (Bachelor Degree Business Administration, Accounting, Foreign Trade or International Business, Computer Science, Finance or related career.)&middot; Bilingual Spanish 100% English 70%&middot; Windows Office package.&middot; Schedule availability.INDISPENSABLE:&middot; Advanced Excel.&middot; Expense management.&middot; Statistical management.&middot; Complex Database analysis.&middot; Finance and/or accounting.Skills &middot; Commitment to results.&middot; Analysis and problem solving, ability to make decisions, with confidence and personality.&middot; Planning and organization capacity.&middot; Team work, ability to relate to each other.&middot; Efficiency and clarity.&middot; Integrity, respect and communication.&middot; Leadership and proactivity.&middot; Dynamism and energy.&middot; Flexibility for change.&middot; Tolerance to pressure and strategic vision.Monday to Friday from 8:00 a.m. to 5:00 p.m.Pay: $16.90 per hourEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Auxiliar Administrativo: 1 year (Required)</li></ul>Language:<ul><li>Espa&ntilde;ol 100%/Ingles 70% (Required)</li></ul>Work Location: In person

Addison Group

<div>
 
 
 Job Title: Administrative Assistant I
 
 
 
 
 Industry: Insurance
 
 
 
 
 Employment Type: Contract (March 2026 &ndash; December 2027)
 
 
 
 
 Pay: $15&ndash;$17/hour
 
 
 
 
 
 
 A growing organization in the insurance space is seeking a
 
 detail-oriented Administrative Assistant
 
 to support their Finance team in a fully remote capacity. This is a long-term contract opportunity ideal for someone who thrives in a fast-paced environment and enjoys working with data, systems, and cross-functional teams.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide administrative support to the Finance department
 </li>
 <li>
 Communicate with insurance carriers via phone and email to verify policy details, documentation, and account information
 </li>
 <li>
 Accurately update and maintain records within internal systems
 </li>
 <li>
 Generate and maintain reports in Excel to ensure data accuracy and compliance
 </li>
 <li>
 Perform data reconciliation and analysis using intermediate Excel functions (VLOOKUPs, formulas, etc.)
 </li>
 <li>
 Assist with financial tracking, documentation, and internal recordkeeping
 </li>
 <li>
 Support reporting initiatives by compiling and organizing data for leadership
 </li>
 <li>
 Complete ad hoc administrative tasks as needed in a dynamic environment
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 1&ndash;2+ years of administrative experience (insurance industry experience preferred, especially health insurance)
 </li>
 <li>
 Intermediate Excel skills required (VLOOKUPs, formulas, data handling)
 </li>
 <li>
 Tech-savvy with the ability to learn new systems quickly (QuickBooks is a plus)
 </li>
 <li>
 Strong attention to detail and accuracy
 </li>
 </ul>
 
 
 
 
 
 Must-Haves:
 
 
 <ul>
 <li>
 Ability to work
 
 Pacific Standard Time (PST) hours
 
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Ability to prioritize and meet deadlines in a fast-paced environment
 </li>
 <li>
 Proactive mindset with the ability to anticipate needs
 </li>
 </ul>
 
 
 
 
 
 Schedule:
 
 
 <ul>
 <li>
 Monday&ndash;Friday, 8:30 AM &ndash; 5:00 PM PST (30-minute lunch)
 </li>
 </ul>
 
 
 
 
 
 Interview Process:
 
 
 <ul>
 <li>
 Virtual interview with hiring manager and leadership
 </li>
 </ul>
 
 
</div>

City of Rhinelander

Job Title: Administrative Assistant1Department: Planning/Zoning/InspectionSupervisor: Building Inspector/Zoning AdministratorWork hours: 28 hrs/week &ndash; Non-exemptWage: $17.95-$20.01 (depending on experience)FLSA: At willGENERAL POSITION SUMMARY:The Administrative Assistant is identified as primarily an office personnel position. The work duties of this position involve high visibility and responsibility with direct contact with the public. The part-time Administrative Assistant works in a fast-paced environment; often making decisions without direct supervision. The position works closely with the Planning, Zoning, and Inspections Departments. This position often requires working directly with other departments within the City of Rhinelander. Discretion and confidentiality are vital in this role. The position is responsible for all duties and assignments noted, and additional duties or requests assigned by the Supervisor.DISTINGUISHING CHARACTERISTICS:Administrative Assistant 1 &ndash; This is an entry level class in the Administrative Assistant role responsible for clerical and office management duties of a general and specialized nature in support of the assigned department. Work is generally supervised while in progress and/or tends to follow a general pattern or structure. Exceptions or changes in procedures are explained in detail as they arise.PRINCIPAL DUTIES AND RESPONSIBILITIES:<ul><li>Assist Planning/Zoning/Inspection Office customers with daily inquiries while maintaining a high level of professionalism and customer service.</li><li>Operate and maintain Inspection and License database system, including insurance records.</li><li>Learn, operate and maintain Permit database system.</li><li>Work with SAFEBuilt on various administrative aspects of zoning and residential inspections, including the processing of applications, permits, and the receipt of payments</li><li>Be familiar with Rhinelander City Building Codes and Zoning Ordinances</li><li>Assist Fire and Inspection Department Administrative Assistant with the processing and issuance of permits.</li><li>Prepare and issue monthly billing statements.</li><li>Accept and Receipt payments, make bank deposits, and assist in delinquency collections.</li><li>Assist with entering Fire Inspection data on an as needed basis.</li><li>Perform all general clerical functions of the Inspection Office (mail sorting, filing, copying, answering phones, typing documents, etc.)</li><li>Provide &ldquo;fill-in&rdquo; duties to maintain office operations in the absence of other staff, due to planned or unexpected absences.</li><li>Perform any other duties related to the position as assigned by the Supervisor.</li></ul>Prior customer service and clerical experience is preferred; must type a minimum of 60 WPM; will assist with the duties and requirements of the full-time Inspection Department Secretary; proficient with Microsoft Office applications; knowledge of accounts receivable &amp; accounts payable; work in a fast-paced environment.This position will be entitled to all benefits available to part-time City employees as set forth in the Employee Handbook. Schedule will be 28 hrs/week, Monday &ndash; Friday, with scheduling adjustments where necessary to achieve Planning/Zoning/Inspection Office objectives.Pay: $17.95 - $20.01 per hourBenefits:<ul><li>Retirement plan</li></ul>Work Location: In person

Administrative Assistant 1

Bittersweet Farms

<div>Help us redefine what is possible and make a positive impact in the lives of individuals with Autism! Bittersweet, Inc. is a non-profit organization that provides residential, vocational, and recreational services to individuals with autism. Bittersweet Farms is seeking an?Executive Assistant?to work full-time at our Whitehouse location. The Administrative Assistant will provide executive-level administrative support to the Executive Director and Assistant Executive Director. This position provides a wide range of services in the areas of liability insurance support, board meetings, benefit compliance filings, and additional high-level administrative functions. This position will also work in office administration support.
 
Qualified candidates will possess an exceptionally high energy level with demonstrated success in a fast-paced environment, experience with professional administrative support, benefits administration, and a valid driver&rsquo;s license with eligibility to be insured by Bittersweet. Experience in supervision and executive board functions a plus. The desired person will be positive, energetic, and customer-service focused. Strong organizational, analytical, communication and problem-solving skills are needed to succeed.
Responsibilities:<ul><li>
Responsible for employee benefit administration and benefit compliance filings</li><li>
Assist with travel and meeting arrangements</li><li>
Maintain reception area and inventory by complying with procedures, rules, and regulations</li><li>
Administrative tasks and support in preparation for and at the Board of Director meetings</li><li>
Provide administrative support to the Executive Director and Assistant Executive Director</li><li>
Creation and review of contracts and management of contract database for the organization</li><li>
Assist with liability insurance and contract database management support functions</li><li>
Must posses a valid driver license with eligibility to be insured</li></ul>
Skills:<ul><li>
Exceptional oral communication as demonstrated through daily interaction with participants and co-workers</li><li>
Excellent written communication</li><li>
Concern for accuracy and detail</li><li>
Posses strong math and analytical skills</li><li>
Ability to handle and maintain confidential information</li><li>
Actively demonstrate computer skills in regard to Microsoft Office Suite and HR Software</li></ul>
Education / Experience:<ul><li>
Associate's degree is required</li><li>
 1 - 2 years experience as a professional administrative support</li><li>
1 - 2 years experience in employee benefit administration</li><li>
Must be a notary public, or willing to become one</li><li>
Proficient in Microsoft Office Suite; experience with Provider Pro Software Series or other HRIS/benefit administration database</li></ul>
Physical Demands:<ul><li>
Position will sit on a regular basis, with ability to stand as needed</li><li>
Reaching above shoulder heights, below waist, or lifting as required to file documents or store materials throughout the work day. Proper lifting techniques required.</li><li>
Operate standard office equipment</li><li>
May include lifting up to 25 pounds for files, computer printouts on occasion</li></ul>
Benefits / Compensation:<ul><li>
Status: Non-Exempt- $18.00-$22.00 per hour (determined by degree and experience)</li><li>
Benefit package: Includes medical, dental, vision, paid disability and life insurance, personal time off, 401K with company match, EAP program, ERN program with success coach, payday advance program, and 11 paid holidays.</li></ul></div>

Carolina Services of North Carolina, LLC

Overview We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing essential administrative support. This position requires strong communication skills, proficiency in office management, and the ability to manage multiple tasks efficiently. Must be familiar with PracticeQ, IntakeQ and medical billing.Duties<ul><li>Manage and maintain calendars, scheduling appointments and meetings as necessary.</li><li>Perform clerical duties including filing, data entry, and document preparation.</li><li>Utilize Google Suite for document creation, spreadsheets, and presentations.</li><li>Exhibit excellent phone etiquette while handling incoming calls and inquiries.</li><li>Provide exceptional customer service to clients and visitors.</li><li>Assist with office management tasks to ensure a well-organized workspace.</li><li>Support personal assistant duties for executives or team members when required.</li><li>Experience as a medical receptionist is a plus, managing patient interactions and appointments.</li></ul>Qualifications<ul><li>Proven experience in an administrative role or similar capacity.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Google Suite applications (Docs, Sheets, Calendar).</li><li>Demonstrated customer service skills with a friendly demeanor.</li><li>Ability to work independently as well as part of a team.</li><li>Attention to detail and problem-solving capabilities are essential.</li><li>A background in office management or personal assistant roles is advantageous.</li></ul>We look forward to welcoming a dedicated Administrative Assistant who can contribute positively to our team environment!Job Type: Part-timePay: $14.00 - $18.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>People with a criminal record are encouraged to applyApplication Question(s):<ul><li>Able to work from 8:30 to 5:30 on Monday and Thursday?</li><li>Able to work a half day on Friday and be off on Saturday, and next week be off on Friday and work a half day on Saturday? Scheduling with co-workers for any alterations due to personal events?</li><li>Able to work from 9:30 until 6:30 on Tuesday and Wednesday?</li></ul>Experience:<ul><li>Appointment scheduling: 1 year (Required)</li></ul>Location:<ul><li>Shelby, NC 28150 (Preferred)</li></ul>Work Location: In person

Blue and Blue Roofing

<div><div><div>Benefits:</div>
<ul><li>Employee discounts</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>401(k)</li>
<li>Company parties</li>
<li>Dental insurance</li>
<li>Opportunity for advancement</li>
<li>Training &amp; development</li>
<li>Vision insurance</li>
</ul></div><div><div>Benefits/Perks</div>
<ul><li>Competitive Compensation</li>
<li>Paid Time Off</li>
<li>Career Growth Opportunities</li>
</ul><div>Job Summary</div>
<div>We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees and salesman, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 
</div><div>Responsibilities</div>
<ul><li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul><div>Qualifications</div>
<ul><li>High school diploma/GED required, Associate&rsquo;s degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li>
<li>Ability to learn new technological processes</li>
<li>Able to provide 3 references, 1 professional and 2 personal</li>
<li>Able to pass a drug screening test</li></ul></div></div><div></div>

Search 10000+ Administrative assistant 1 jobs near you this May. New roles added regularly across leading industries. Apply today.

10000 administrative assistant 1 jobs Near Me

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant 1

Administrative Assistant

Administrative Assistant

Administrative Assistant