administrative assistant 2

Daley And Associates, LLC

<div>
 
 
 
 
 
 Administrative Assistant - Boston, MA (Hybrid)
 
 
 
 
 
 
 
 
 
 We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful Investment Management firm located in Boston, MA. The Administrative Assistant will provide comprehensive administrative support to 2-3 senior leaders. Core responsibilities include managing complex calendars, travel arrangements (domestic/international), meeting preparation and coordination, internal/external correspondence, vendor relations, and expense reporting.
 
 
 
 
 
 
 
 
 This is a 6+ month contract-to-hire opportunity paying between $30-34/hour (depending on experience). This role supports a hybrid work model (onsite 3 days/week and remote 2 days/week).
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
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 Provide comprehensive administrative support for 2-3 senior leaders, leveraging a proactive, detail-oriented, and solutions-oriented approach to day-to-day operations.
 
 
 
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 Perform complex calendar management and scheduling via Microsoft Outlook.
 
 
 
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 Oversee travel arrangements and travel itineraries for domestic and international travel
 
 
 
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 Handle meeting coordination and preparation, ensuring seamless logistical coordination and meeting execution.
 
 
 
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 Prepare and deliver reporting, meeting materials, and project status updates while ensuring timeliness and accuracy.
 
 
 
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 Manage internal and external correspondence.
 
 
 
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 Assist with new-hire onboarding processes, including communicating with IT to order/request new-hire equipment.
 
 
 
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 Manage vendor relationships and vendor communication related to daily activities, event coordination, and meeting logistics (including catering).
 
 
 
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 Assist with event planning and work collaboratively with internal/external partners to deliver seamless coordination and execution.
 
 
 
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 Perform expense reporting.
 
 
 
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 Provide additional support as needed.
 
 
 
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 Qualifications:
 
 
 
 
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 Bachelor&rsquo;s degree (required).
 
 
 
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 3-5+ years of experience in an administrative assistant, executive assistant, or related administrative support role.
 
 
 
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 Previous experience in investment management, financial services, or a similar industry preferred.
 
 
 
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 Proven record of success in managing complex calendars and scheduling using Microsoft Outlook.
 
 
 
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 Strong experience coordinating travel arrangements (domestic and international).
 
 
 
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 Proficiency in Microsoft Office Suite: Word, PowerPoint, Excel, and Outlook.
 
 
 
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 Demonstrated ability to manage competing priorities and deadlines while adapting to evolving needs.
 
 
 
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 Proactive, detail-oriented, and solutions-oriented approach.
 
 
 
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 Excellent communication (written and verbal) and interpersonal skills.
 
 
 
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 Record of success overseeing project timelines and deliverables while ensuring clear communication throughout project processes.
 
 
 
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 For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.
 
 
 
</div>

Administrative Assistant

TALENT Software Services

<div>
 
 
 Are you an experienced Administrative Assistant with a desire to excel? If so, then Talent Software Services may have the job for you! Our client is seeking an experienced Administrative Assistant for a contract-to-hire position to work at their company in Redmond, WA.
 
 
 
 
 
 
 
 Position Summary:
 
 Join our dynamic Data Centre Operations team as an Administrative Assistant, where you'll play a vital role in providing administrative and onboarding support. This position offers the chance to be part of a high-energy team focused on supporting the Return to Office (RTO) initiative, managing high-volume team support, coordination, and streamlining cross-team processes in preparation for increased on-site activity.
 
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 Provide calendar support and team assistance.
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 Manage warehouse and inventory efficiently.
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 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 We are looking for candidates with a strong customer service background and prior experience in administrative roles. The ideal candidate will possess:
 
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 Excellent organization and time management skills.
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 Strong communication abilities (email, phone, in-person).
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 Keen attention to detail and the ability to multitask and prioritize effectively.
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 The ability to use discretion and maintain confidentiality.
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 2 years of experience with MS Office proficiency.
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 2 years of scheduling and calendaring experience.
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 2 years of data entry and database management experience, including Power BI.
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 Preferred:
 
 
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 Collaboration skills are crucial, particularly the ability to work across teams to streamline processes.
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</div>

Addison Group

<div>
 
 
 Job Title: Administrative Assistant I
 
 
 
 
 Industry: Insurance
 
 
 
 
 Employment Type: Contract (March 2026 &ndash; December 2027)
 
 
 
 
 Pay: $15&ndash;$17/hour
 
 
 
 
 
 
 A growing organization in the insurance space is seeking a
 
 detail-oriented Administrative Assistant
 
 to support their Finance team in a fully remote capacity. This is a long-term contract opportunity ideal for someone who thrives in a fast-paced environment and enjoys working with data, systems, and cross-functional teams.
 
 
 
 
 
 
 Key Responsibilities:
 
 
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 Provide administrative support to the Finance department
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 Communicate with insurance carriers via phone and email to verify policy details, documentation, and account information
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 Accurately update and maintain records within internal systems
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 Generate and maintain reports in Excel to ensure data accuracy and compliance
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 Perform data reconciliation and analysis using intermediate Excel functions (VLOOKUPs, formulas, etc.)
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 Assist with financial tracking, documentation, and internal recordkeeping
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 Support reporting initiatives by compiling and organizing data for leadership
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 Complete ad hoc administrative tasks as needed in a dynamic environment
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 Qualifications:
 
 
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 1&ndash;2+ years of administrative experience (insurance industry experience preferred, especially health insurance)
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 Intermediate Excel skills required (VLOOKUPs, formulas, data handling)
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 Tech-savvy with the ability to learn new systems quickly (QuickBooks is a plus)
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 Strong attention to detail and accuracy
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 Must-Haves:
 
 
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 Ability to work
 
 Pacific Standard Time (PST) hours
 
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 Strong organizational and multitasking skills
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 Ability to prioritize and meet deadlines in a fast-paced environment
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 Proactive mindset with the ability to anticipate needs
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 Schedule:
 
 
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 Monday&ndash;Friday, 8:30 AM &ndash; 5:00 PM PST (30-minute lunch)
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 Interview Process:
 
 
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 Virtual interview with hiring manager and leadership
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</div>

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a well-established financial services organization in New York City, is seeking a professional and detail-oriented
 
 Administrative Assistant
 
 to support daily office operations and internal teams. This company operates in a fast-paced, corporate environment and is looking for someone who can provide strong administrative support while maintaining a high level of professionalism.
 
 
 
 Salary/Hourly Rate
 
 
 
 $25/hr - $30/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will provide administrative and operational support to executives and department teams within a finance environment. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a structured, fast-paced setting. The position is fully onsite.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
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 Provide administrative support to executives and internal teams.
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 Manage calendars, schedule meetings, and coordinate appointments.
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 Prepare reports, presentations, and business correspondence.
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 Handle data entry, filing, scanning, and document management.
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 Coordinate meetings and assist with conference room scheduling.
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 Support office operations, including ordering supplies and coordinating vendors.
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 Assist with travel arrangements and expense tracking.
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 Maintain organized records and assist with special projects.
 
 
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 Required Experience/Skills for the Administrative Assistant:
 
 
 
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 2 - 4 years of administrative assistant experience in a corporate environment
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 Strong communication and interpersonal skills.
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 Highly organized with strong attention to detail.
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 Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
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 Ability to multitask and meet deadlines in a fast-paced environment.
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 Professional, polished demeanor.
 
 
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 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
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 Experience working in finance or financial services environments.
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 Experience supporting multiple teams or senior leadership.
 
 
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 Education Requirements:
 
 
 
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 High school diploma is required.
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 Bachelor's degree is preferred.
 
 
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 Benefits:
 
 
 
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 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
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 About Atrium:
 
 
 What you do matters.
 
 Guided by our Applicant-Centric&trade; approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 394790
</div>

Administrative Assistant - 394790

Valley Custom Fence

Job Title: Part-Time Administrative AssistantAre you a multitasking pro with a friendly personality and a knack for numbers? We are looking for a reliable, independent Administrative Assistant to join our team for 20&ndash;30 hours per week. If you enjoy a mix of administrative tasks and keeping the books balanced, this is the perfect spot for you. We offer a professional yet comfortable environment with flexible scheduling to help you maintain a great work-life balance.What You&rsquo;ll Do:<ul><li>Be the Face (and Voice) of the Company: Answer phones with a friendly, professional demeanor and assist callers or visitors.</li><li>Financial Upkeep: Handle daily accounting tasks&mdash;QuickBooks and MS Office proficiency is a must.</li><li>Office Flow: Manage filing, correspondence, payroll and general administrative support to keep our operations running smoothly.</li><li>Work Independently: Take ownership of your desk and manage your daily tasks with minimal supervision.</li></ul>What We&rsquo;re Looking For:<ul><li>Proven experience with QuickBooks and MS Office.</li><li>A &quot;people person&quot; who provides excellent customer service.</li><li>A self-starter who is organized and detail-oriented.</li><li>Ability to work 20&ndash;30 hours weekly (we can be flexible on the specific daily schedule).</li></ul>Preferred Qualifications:<ul><li>Minimum 2 years of prior work experience</li><li>High School Diploma</li></ul>Pay: $18.00 - $24.00 per hourWork Location: In person

Steeler

Company Overview Steeler is a family-owned business with an entrepreneurial spirit, fostering a dynamic environment where employees can develop their careers and achieve their professional goals. With over 40 years of experience, we are a leading manufacturer of steel framing and a distributor of drywall supplies and construction materials.Our Administrative Assistant Position is the first point of contact for our clients, both in person and over the phone. This position provides excellent customer service while assisting our Corporate office staff with various projects support, tasks and daily duties.Job Overview We are seeking an energetic and detail-oriented Administrative Assistant to support our office operations. This role offers an exciting opportunity to be the backbone of our administrative functions, ensuring smooth daily operations while providing exceptional customer service. The ideal candidate will bring strong organizational skills, office management expertise, and a positive attitude to our team.Responsibilities<ul><li>Operates AVAYA multi-line telephone system to answer incoming calls, determines purpose of call and forwards call to appropriate personnel or department. Takes and delivers messages or transfers calls to voicemail when personnel are not available.</li><li>Greets and welcomes on-site visitors, determines nature of business and announces visitor to appropriate personnel. Monitors visitor access.</li><li>Sends, receives, sorts and routes mail. Includes maintenance and monitoring of stamp machine.</li><li>Create memos, correspondence, reports and other documents when necessary.</li><li>Keeps conference room clean, including coffee preparation and disposal.</li><li>Organizes and prepares office/janitorial supply lists for order.</li><li>Assists all other departments with miscellaneous routine tasks and assignments such as filing, spreadsheet creation/maintenance and updating and other duties as assigned.</li></ul>Experience<ul><li>2+ reception or administrative assistant experience</li><li>2+ years customer service experience</li><li>Excel Experience</li><li>Basic math and computer skills</li><li>Previous experience with a multi-line telephone system.</li><li>Demonstrated prioritizing skills and ability to multi-task.</li><li>Demonstrated time management and planning</li><li>Strong verbal communication</li><li>Ability to work as part of a team</li><li>Bi-lingual in English/Spanish is a plus</li></ul>Join our team to become a vital part of a thriving company that values dedication, professionalism, and a proactive approach. We are committed to supporting your growth while providing a vibrant workplace where your administrative talents can shine!Pay: $21.00 - $26.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Basic Excel experience</li><li>Multi-line phone call experience</li></ul>Experience:<ul><li>reception or admin: 2 years (Required)</li></ul>Work Location: In person

Bittersweet Farms

<div>Help us redefine what is possible and make a positive impact in the lives of individuals with Autism! Bittersweet, Inc. is a non-profit organization that provides residential, vocational, and recreational services to individuals with autism. Bittersweet Farms is seeking an?Executive Assistant?to work full-time at our Whitehouse location. The Administrative Assistant will provide executive-level administrative support to the Executive Director and Assistant Executive Director. This position provides a wide range of services in the areas of liability insurance support, board meetings, benefit compliance filings, and additional high-level administrative functions. This position will also work in office administration support.
 
Qualified candidates will possess an exceptionally high energy level with demonstrated success in a fast-paced environment, experience with professional administrative support, benefits administration, and a valid driver&rsquo;s license with eligibility to be insured by Bittersweet. Experience in supervision and executive board functions a plus. The desired person will be positive, energetic, and customer-service focused. Strong organizational, analytical, communication and problem-solving skills are needed to succeed.
Responsibilities:<ul><li>
Responsible for employee benefit administration and benefit compliance filings</li><li>
Assist with travel and meeting arrangements</li><li>
Maintain reception area and inventory by complying with procedures, rules, and regulations</li><li>
Administrative tasks and support in preparation for and at the Board of Director meetings</li><li>
Provide administrative support to the Executive Director and Assistant Executive Director</li><li>
Creation and review of contracts and management of contract database for the organization</li><li>
Assist with liability insurance and contract database management support functions</li><li>
Must posses a valid driver license with eligibility to be insured</li></ul>
Skills:<ul><li>
Exceptional oral communication as demonstrated through daily interaction with participants and co-workers</li><li>
Excellent written communication</li><li>
Concern for accuracy and detail</li><li>
Posses strong math and analytical skills</li><li>
Ability to handle and maintain confidential information</li><li>
Actively demonstrate computer skills in regard to Microsoft Office Suite and HR Software</li></ul>
Education / Experience:<ul><li>
Associate's degree is required</li><li>
 1 - 2 years experience as a professional administrative support</li><li>
1 - 2 years experience in employee benefit administration</li><li>
Must be a notary public, or willing to become one</li><li>
Proficient in Microsoft Office Suite; experience with Provider Pro Software Series or other HRIS/benefit administration database</li></ul>
Physical Demands:<ul><li>
Position will sit on a regular basis, with ability to stand as needed</li><li>
Reaching above shoulder heights, below waist, or lifting as required to file documents or store materials throughout the work day. Proper lifting techniques required.</li><li>
Operate standard office equipment</li><li>
May include lifting up to 25 pounds for files, computer printouts on occasion</li></ul>
Benefits / Compensation:<ul><li>
Status: Non-Exempt- $18.00-$22.00 per hour (determined by degree and experience)</li><li>
Benefit package: Includes medical, dental, vision, paid disability and life insurance, personal time off, 401K with company match, EAP program, ERN program with success coach, payday advance program, and 11 paid holidays.</li></ul></div>

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Administrative Assistant

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Administrative Assistant - 394790

Administrative Assistant

Administrative Assistant

Administrative Assistant