administrative assistant 3

Trident Consulting

<div>
 
 Trident Consulting is seeking a "
 
 Administrative Assistant
 
 " for one of our client in
 
 "
 
 
 Pomona, California".
 
 A global leader in business and technology services.
 
 
 
 
 
 
 Job Title: Administrative Assistant &ndash; Level 3
 
 
 
 
 Location: Pomona, California
 
 
 
 
 Shift: Mon-Fri (8 AM -5 PM )
 
 
 
 
 Pay Rate: $16/hr - $22/hr on w2
 
 
 
 
 Contract
 
 
 
 
 
 
 
 Job Description:
 
 
 
 The Administrative Assistant Level 3 is a high-level administrative role responsible for performing a wide range of complex and routine administrative duties with minimal supervision. This role requires strong organizational skills, discretion with confidential information, and the ability to manage multiple tasks simultaneously.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide advanced administrative, secretarial, and clerical support.
 </li>
 <li>
 Maintain broad knowledge of department policies, practices, and procedures.
 </li>
 <li>
 Manage and coordinate schedules for an Executive Vice President and other managers.
 </li>
 <li>
 Set up and organize meetings, including preparing materials and coordinating logistics.
 </li>
 <li>
 Order office supplies and arrange office/computer equipment for new hires.
 </li>
 <li>
 Handle confidential information with professionalism and discretion.
 </li>
 <li>
 Support special projects as assigned.
 </li>
 <li>
 Provide work direction to lower-level administrative staff within the department when needed.
 </li>
 <li>
 Maintain filing systems and office documentation.
 </li>
 <li>
 Utilize office equipment and various online applications effectively.
 </li>
 </ul>
 
 
 Required Skills &amp; Qualifications:
 
 
 <ul>
 <li>
 High School Diploma required; relevant college coursework preferred.
 </li>
 <li>
 2&ndash;4 years of office administration or related experience.
 </li>
 <li>
 Broad knowledge of office procedures, filing systems, and administrative processes.
 </li>
 <li>
 Proficiency in
 
 Microsoft Word, Excel, Outlook
 
 , and related office software.
 </li>
 <li>
 Strong interpersonal and communication skills.
 </li>
 <li>
 Ability to multitask and manage priorities effectively.
 </li>
 <li>
 Typing speed of
 
 50 WPM
 
 .
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 Typically requires
 
 3&ndash;4 years of experience
 
 performing administrative, clerical, or secretarial functions.
 </li>
 </ul>
 
 
</div>

Administrative Assistant

PRIME MIDDL EAST FZE

Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations in our company. The ideal candidate will handle administrative tasks, coordinate office activities, and assist sales and management in ensuring smooth and efficient operations.Key Responsibilities:<ul><li>Provide administrative and clerical support to management and staff</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Maintain and organize company records, documents, and files</li><li>Schedule meetings, appointments, and coordinate office activities</li><li>Prepare reports, presentations, and office documents</li><li>Assist with procurement of office supplies and inventory management</li><li>Support HR and accounting departments with basic administrative tasks</li><li>Ensure compliance with company procedures and documentation standards</li></ul>Requirements:<ul><li>Diploma or Bachelor's degree in Business Administration or related field</li><li>Proven experience as an Administrative Assistant or similar role (preferably in oil, gas, or industrial sector)</li><li>Freshers are welcome to apply</li><li>Strong organizational and multitasking skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Excellent written and verbal communication skills</li><li>Ability to handle confidential information with professionalism</li></ul>How to Apply: Interested candidates should send their CV and cover letter to: hrd@primeco.ae with the subject line &ldquo;Administrative Assistant Application &ndash; [Your Name]&rdquo;.Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Are you willing to work long hours?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>UAE : 3 years (Preferred)</li><li>Administrative: 3 years (Preferred)</li><li>Sales support: 3 years (Preferred)</li></ul>Language:<ul><li>englisg (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Humana

<div><h1 class="jobSectionHeader">Become a part of our caring community and help us put health first 
</h1>
The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 3 performs advanced administrative/operational/customer support duties that require independent initiative and judgment. May apply intermediate mathematical skills.
The Administrative Assistant 3 will provide dedicated administrative support to the Senior Vice President (SVP), Risk Adjustment and two other senior leaders within the Quality &amp; Cost Strategy Organization. This role transcribes, types, formats, and proofreads a variety of materials (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics, and spreadsheet software. The Administrative Assistant coordinates internal and external meetings, which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Managing the appointments and schedules of the SVP is a key responsibility.
Additional duties include using office equipment such as photocopiers, faxes, and printers, distributing incoming mail, preparing outgoing mail, filing, and maintaining office supplies or other inventory. Decisions are typically focused on methods, tactics, and processes for completing administrative tasks/projects. The Administrative Assistant regularly exercises discretion and judgment in prioritizing requests, interpreting and adapting procedures, processes, and techniques, and works under limited guidance due to previous experience and organizational knowledge.
Key Role Functions<ul><li>
Provide administrative support directly to the SVP, Risk Adjustment, and interface with internal and external stakeholders, partners, providers, and corporate and community leaders.</li><li>
Manage and maintain calendars/schedules for the SVP using sound judgment to prioritize meetings.</li><li>
Organize and manage all details related to arranging business meetings (onsite/offsite logistics, coordination with other areas' designees, catering, remote access, communication, etc.).</li><li>
Assist the SVP and leadership team with presentations, responses to requests, reports, meeting agendas, and meeting materials.</li><li>
Maintain and manage travel schedules for the SVP, including scheduling appointments and making travel arrangements.</li><li>
Maintain office files, records, and filing systems as appropriate.</li><li>
Determine proper course of action for incoming requests, calls, and correspondence, and direct to the appropriate person or operational area.</li><li>
Anticipate needs and take initiative to eliminate any potential bottlenecks which may arise.</li><li>
Handle executive floor's audio/visual needs (if onsite).</li></ul><h1 class="jobSectionHeader"> 

Use your skills to make an impact 

</h1>Required Qualifications<ul><li>
5+ years of experience supporting senior level executives in a large and complex organization.</li><li>
Experience managing details for executive leaders related to calendaring/scheduling, follow-up requests, travel-related planning, processing and managing expenses, etc., with a low rate of error.</li><li>
Strong proficiency in Microsoft Office including Word, PowerPoint, Excel, and Outlook.</li><li>
Strong attention to detail with excellent verbal and written communication skills.</li><li>
Ability to build strong working relationships with people both internally and externally.</li><li>
Ability to always retain confidentiality.</li><li>
Ability to manage and prioritize a large workload.</li><li>
Applicant must be located within 50 miles of the following location: Louisville, KY</li></ul>
Preferred Qualifications<ul><li>
Associate or bachelor's Degree.</li><li>
Experience with internet research and proof-reading/editing.</li><li>
Experience using various visual collaboration platforms (e.g., Lucid, Loop).</li></ul>
Additional Information
This position is primarily remote; however, occasional onsite work may be required depending on business needs. Candidates should be comfortable with a possible hybrid work arrangement. This position requires that you be located within 50 miles of the following location: Louisville, KY. This position operates on Eastern Standard Time (EST) hours.
Travel: While this is a remote position, occasional travel to Humana's offices for training or meetings may be required.
Scheduled Weekly Hours
40
Pay Range
The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc. 

$53,100 - $72,500 per year 
Description of Benefits
Humana, Inc. and its affiliated subsidiaries (collectively, &ldquo;Humana&rdquo;) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.<h1 class="jobSectionHeader"> 
About us 
</h1>
Humana Inc. (NYSE: HUM) is committed to putting health first &ndash; for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health &ndash; delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large. 
 
Equal Opportunity Employer
It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.</div>

CASA of Southwestern Illinois

Job Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our office operations and ensuring efficient administrative processes. This is a part-time position - 2 -3 days per week!Responsibilities: - Perform general administrative tasks such as answering phone calls, responding to emails, and managing correspondence - Maintain office supplies and inventory - Schedule appointments and manage calendars - Perform time sensitive data entry and record keeping - Provide excellent customer service to clients and visitors - Assist with office management duties, including organizing files and maintaining a clean and organized workspace - Handle confidential information with discretion - Assist with special projects as assigned.Assist with tracking fundraiser and donors.Qualifications: - Previous experience in an administrative role is preferred - Proficient computer skills, including knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) - Strong organizational skills with the ability to multitask and prioritize tasks effectively - Excellent verbal and written communication skills - Attention to detail and accuracy in data entry and record keeping.Strong Customer Services Skills.This is a great opportunity for someone looking to grow their administrative skills in a professional setting. If you are a motivated self-starter with excellent organizational abilities, we would love to hear from you. Apply today to join our team as an Administrative Assistant! Ideal for a retiree!Job Type: Part-timePay: Up to $18.00 per hourWork Location: In person

<div>
 
 Become a part of our caring community and help us put health first
 
 
 
 The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 3 performs advanced administrative/operational/customer support duties that require independent initiative and judgment. May apply intermediate mathematical skills.
 
 
 The Administrative Assistant 3 will provide dedicated administrative support to the Senior Vice President (SVP), Risk Adjustment and two other senior leaders within the Quality &amp; Cost Strategy Organization. This role transcribes, types, formats, and proofreads a variety of materials (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics, and spreadsheet software. The Administrative Assistant coordinates internal and external meetings, which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Managing the appointments and schedules of the SVP is a key responsibility.
 
 
 Additional duties include using office equipment such as photocopiers, faxes, and printers, distributing incoming mail, preparing outgoing mail, filing, and maintaining office supplies or other inventory. Decisions are typically focused on methods, tactics, and processes for completing administrative tasks/projects. The Administrative Assistant regularly exercises discretion and judgment in prioritizing requests, interpreting and adapting procedures, processes, and techniques, and works under limited guidance due to previous experience and organizational knowledge.
 
 
 
 Key Role Functions
 
 
 
 <ul>
 <li>
 Provide administrative support directly to the SVP, Risk Adjustment, and interface with internal and external stakeholders, partners, providers, and corporate and community leaders.
 </li>
 <li>
 Manage and maintain calendars/schedules for the SVP using sound judgment to prioritize meetings.
 </li>
 <li>
 Organize and manage all details related to arranging business meetings (onsite/offsite logistics, coordination with other areas' designees, catering, remote access, communication, etc.).
 </li>
 <li>
 Assist the SVP and leadership team with presentations, responses to requests, reports, meeting agendas, and meeting materials.
 </li>
 <li>
 Maintain and manage travel schedules for the SVP, including scheduling appointments and making travel arrangements.
 </li>
 <li>
 Maintain office files, records, and filing systems as appropriate.
 </li>
 <li>
 Determine proper course of action for incoming requests, calls, and correspondence, and direct to the appropriate person or operational area.
 </li>
 <li>
 Anticipate needs and take initiative to eliminate any potential bottlenecks which may arise.
 </li>
 <li>
 Handle executive floor's audio/visual needs (if onsite).
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 
 Use your skills to make an impact
 
 
 
 <ul>
 <li>
 5+ years of experience supporting senior level executives in a large and complex organization.
 </li>
 <li>
 Experience managing details for executive leaders related to calendaring/scheduling, follow-up requests, travel-related planning, processing and managing expenses, etc., with a low rate of error.
 </li>
 <li>
 Strong proficiency in Microsoft Office including Word, PowerPoint, Excel, and Outlook.
 </li>
 <li>
 Strong attention to detail with excellent verbal and written communication skills.
 </li>
 <li>
 Ability to build strong working relationships with people both internally and externally.
 </li>
 <li>
 Ability to always retain confidentiality.
 </li>
 <li>
 Ability to manage and prioritize a large workload.
 </li>
 <li>
 Applicant must be located within 50 miles of the following location: Louisville, KY
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Associate or bachelor's Degree.
 </li>
 <li>
 Experience with internet research and proof-reading/editing.
 </li>
 <li>
 Experience using various visual collaboration platforms (e.g., Lucid, Loop).
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 This position is primarily remote; however, occasional onsite work may be required depending on business needs. Candidates should be comfortable with a possible hybrid work arrangement. This position requires that you be located within 50 miles of the following location: Louisville, KY. This position operates on Eastern Standard Time (EST) hours.
 
 
 Travel: While this is a remote position, occasional travel to Humana's offices for training or meetings may be required.
 
 
 
 Scheduled Weekly Hours
 
 
 
 40
 
 
 
 Pay Range
 
 
 
 The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.
 
 
 $53,100 - $72,500 per year
 
 
 
 Description Of Benefits
 
 
 
 Humana, Inc. and its affiliated subsidiaries (collectively, &ldquo;Humana&rdquo;) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.
 
 
 
 About Us
 
 
 
 Humana Inc. (NYSE: HUM) is committed to putting health first &ndash; for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health &ndash; delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large.
 
 
 
 Equal Opportunity Employer
 
 
 
 It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.
</div>

ITG Communications, LLC

<div>
 
 Job Description
 
 
 
 ITG Communications is hiring an Administrative Assistant in Long Island City, NY
 
 
 The Administrative Assistant will support the cross-functional teams of Broadband Technical Resources by assisting with projects, programs, and administrative tasks. This person will also collaborate with and communicate with employees, vendors, and customers. This position will seek to assist management and increase efficiency throughout the company.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provides direct support to Construction Coordinators as requested
 </li>
 <li>
 Participates in all phases of a project by actively collecting, arranging, and compiling data into a comprehensive AS BUILT packet per established standards set by BTR and/or the Client
 </li>
 <li>
 Acts as a part of the check and balance system for our Finance Department by comparing the data received in production maps versus billed amounts.
 </li>
 <li>
 Advises Construction Coordinators on under, or over, billed production codes to properly reconcile construction projects with client
 </li>
 <li>
 Maintains and updates in-house records and spreadsheets to ensure up-to-date statuses on construction projects
 </li>
 <li>
 Other duties and responsibilities as assigned.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Education
 
 
 
 <ul>
 <li>
 High school diploma or equivalent
 
 
 </li>
 </ul>
 
 Relevant Work Experience
 
 
 
 <ul>
 <li>
 1-3 Years Cable Construction experience
 </li>
 <li>
 1-3 Years Administrative experience, preferred
 
 
 </li>
 </ul>
 
 Skills/Abilities
 
 
 
 <ul>
 <li>
 Strong computer skills and proficiency in Microsoft Outlook, Word &amp; Excel, Smartsheet
 </li>
 <li>
 Strong verbal and written communication skills
 </li>
 <li>
 Ability to read and understand construction drawings.
 </li>
 <li>
 Knowledge of the physical construction and design of aerial and underground of cable plant including coax &amp; fiber
 </li>
 <li>
 Ability to work independently on assigned tasks as well as to accept direction on given assignments
 </li>
 <li>
 Excellent organizational skills
 </li>
 <li>
 Excellent time management skills
 </li>
 <li>
 Ability to work with cross functional teams
 
 
 </li>
 </ul>
 Additional Comments
 
 
 ITG is an equal employment opportunity employer. ITG&rsquo;s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. ITG also prohibits harassment of applicants or employees based on any of these protected categories. It is also ITG&rsquo;s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
</div>

Senior Helpers

<div><div><div><div><div><div><div><div><div>Administrative Assistant</div>
<div>Reports To: Recruiting Manager</div>
<div>
 
Position Summary 
We are seeking a highly organized, detail-oriented Administrative Assistant / Recruiter to support daily office operations. This position is responsible for ensuring efficient workflow within the organization.</div>
<div></div>
<div>Key Responsibilities</div>
<div>Administrative Duties</div>
<ul><li>Provide general administrative support to leadership and staff</li>
<li>Answer phones, emails, and route inquiries professionally</li>
<li>Maintain files</li>
<li>Prepare report and correspondence</li>
<li>Assist with onboarding paperwork and employee records</li>
<li>Ensure confidentiality of sensitive information</li>
</ul><div>Recruiting Duties</div>
<ul><li>Conduct reference checks and background screening coordination</li>
<li>Assist with job offers and onboarding processes</li>
<li>Maintain applicant tracking system (ATS) records</li>
</ul>
<div></div><div>Required Qualifications</div>
<div>Education &amp; Experience</div>
<ul><li>High school diploma or equivalent required</li>
<li>1&ndash;3 years of administrative or recruiting experience preferred</li>
<li>Experience in customer service, HR, or office support a plus</li>
</ul><div>Skills &amp; Competencies</div>
<ul><li>Strong organizational and multitasking skills</li>
<li>Excellent verbal and written communication</li>
<li>Professional phone etiquette</li>
<li>Ability to maintain confidentiality</li>
<li>Attention to detail and accuracy</li>
<li>Time management and ability to meet deadlines</li>
<li>Strong interpersonal skills</li>
</ul><div>Technical Skills</div>
<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li>
<li>Familiarity with Applicant Tracking Systems (ATS) preferred</li>
<li>Ability to learn new systems quickly</li>
</ul><div>Work Environment</div>
<ul><li>Office-based</li>
<li>May require sitting for extended periods</li>
<li>Occasional evening or weekend work</li>
<li>On-call rotation</li>
</ul><div>Compensation &amp; Benefits</div>
<ul><li>Health, dental, vision insurance</li>
<li>Professional development opportunities</li>
<li>Biweekly pay</li></ul></div></div></div></div></div></div></div></div><div></div>

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