administrative assistant asset management

Brookfield Properties

<div>Location
Brookfield Place New York - 225 Liberty Street, Suite 4301
Job Description<div><h1 class="jobSectionHeader">
We Are Brookfield Properties:</h1></div>
At Brookfield Properties, our success starts with our people. People like you. Brookfield Properties develops and operates real estate investments on behalf of Brookfield Asset Management &mdash; one of the largest alternative asset managers in the world. From office to retail, logistics to multifamily, and hospitality to development, we work across sectors to bring high-quality, sustainable real estate to life around the globe every day.
We are seeking an Administrative Assistant to join Brookfield Properties in New York, NY. In this role, you will play a key role in inspiring change and continual improvement. If you are committed to excellence and ready to contribute to a dynamic culture, we would love to meet you.
As the Administrative Assistant you will support the Asset Management team, reporting to the SVP&rsquo;s of Asset Management. The ideal candidate will be an independent worker who has a proven track record of being detailed oriented, proactive, and professional. The ability to act as a gatekeeper while thinking ahead, remaining resourceful and efficient is key to this role.<div><h1 class="jobSectionHeader">
Role &amp; Responsibilities:</h1></div><ul><li>
Proactive, detailed calendar management in Outlook; requiring quick responsiveness and interactions with internal and external executives and assistants across time zones</li><li>
Be the go-to support team member for the Asset Management team</li><li>
Coordinate all travel</li><li>
Create, modify and manage business documents (PowerPoint, Word, Excel) with a high level of proficiency and careful attention to detail and formatting</li><li>
Promptly respond to requests with accuracy and a courteous and professional demeanor</li><li>
Act as gatekeeper, managing incoming correspondence and prioritizing competing requests</li><li>
Oversee arrangements for formal meetings with external attendees</li><li>
Liaison with various boards and professional organizations</li><li>
Perform a wide variety of professional level research, administrative and analytical duties</li><li>
Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines</li><li>
Anticipate needs and proactively bring together resources to support the SVP&rsquo;s &amp; VP&rsquo;s.</li><li>
Develop an awareness of the fundamental business activities and corporate culture of the firm to ensure appropriate decision-making protocols are followed</li><li>
Additional tasks include processing expense reports using Concur, submitting and processing department invoices, mail, copying and binding</li></ul><div><h1 class="jobSectionHeader">
Your Qualifications:</h1></div><ul><li>
6+ years&rsquo; experience in a corporate environment providing support in a front-facing capacity, preferably at a large global organization</li><li>
Go-getter attitude, willing to act quickly to get the job done</li><li>
Strong computer and technology intuitiveness, extremely proficient in the basics (Microsoft Office) and able to quickly acclimate to office technologies and new web-based resources / software</li><li>
Excellent written and communication skills, communicate effectively with all levels of employees including senior management as well as valued clients, stakeholders and colleagues</li></ul><div><h1 class="jobSectionHeader">
Your Career @ Brookfield Properties:</h1></div>
At Brookfield Properties, your career progression is important to us. As a successful employee, you will have the opportunity to grow within your team, department, and across the Brookfield organization. Our leadership teams are dedicated to the accomplishments of their employees. We also invest time into training and developing our people.
End your job search and find your career today, at Brookfield Properties.<div><h1 class="jobSectionHeader">
Why Brookfield Properties?</h1></div>
We imagine, create, and operate on a foundation of values to build a better world, together. Brookfield Properties strives to create spaces where going to work never feels routine. As a Brookfield Properties employee, you will enjoy many benefits such as 401K matching, tuition reimbursement, summer Fridays, paid maternity leave and more. There is also a generous employee referral program because we want our existing team members to help us build a more diverse workplace through their networks.
Compensation &amp; Benefits:
Salary Type: Non-exempt
Pay Frequency: Bi-weekly
Annual Base Salary Range: $90,000 - $100,000
Medical &amp; Pharmacy Coverage: Yes, under Brookfield Medical Plan
Dental Coverage: Yes, under Brookfield Medical Plan
Vision Coverage: Yes, under Brookfield Medical Plan
Retirement: 401(k)
Insurance: Employer-paid life &amp; short/long term disability
Brookfield Properties is an equal opportunity employer, and we foster an inviting, inclusive and collaborative environment.
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPUS</div>

Administrative Assistant, Asset Management

Daley And Associates, LLC

<div>
 
 
 
 
 Administrative Assistant&nbsp;
 
 
 
 
 
 We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful alternative asset management firm located in New York, NY. The Administrative Assistant will provide administrative support to key senior leaders and will be responsible for performing calendar management, coordinating travel arrangements, preparing reports and presentations, managing vendor relations, and collaborating with global teams.&nbsp;The ideal candidate will have 2-3+&nbsp;years of administrative experience in investment management or financial services.
 
 
 
 This is an 6-12+ month contract opportunity, paying between $30-$33/hour (depending on experience).&nbsp;
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 
 
 Perform complex calendar management via Microsoft Outlook.
 
 
 </li>
 <li>
 
 
 Coordinate travel arrangements and itineraries (domestic and international).
 
 
 </li>
 <li>
 
 
 Spearhead logistical coordination of meetings and events, ensuring optimal preparedness and execution.
 
 
 </li>
 <li>
 
 
 Prepare and deliver detail-intensive materials, including client reporting, presentation materials, and meeting prep packets.
 
 
 </li>
 <li>
 
 
 Manage internal and external correspondence, and develop and maintain strong relationships with internal teams and external parties, including clients and vendors.
 
 
 </li>
 <li>
 
 
 Assist in new-hire onboarding processes and logistics, including ordering necessary equipment.
 
 
 </li>
 <li>
 
 
 Update and maintain detailed information in appropriate systems.
 
 
 </li>
 <li>
 
 
 Perform expense reporting.
 
 
 </li>
 <li>
 
 
 Support special projects (as needed).
 
 
 </li>
 </ul>
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 
 
 2-3+ years of administrative experience in investment management or financial services.
 
 
 </li>
 <li>
 
 
 Bachelor&rsquo;s degree (required).
 
 
 </li>
 <li>
 
 
 Strong communication (written and verbal) and interpersonal skills.
 
 
 </li>
 <li>
 
 
 Proven ability to navigate competing deadlines and changing priorities.
 
 
 </li>
 <li>
 
 
 Excellent time-management, organization, and prioritization skills.
 
 
 </li>
 <li>
 
 
 Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
 
 
 </li>
 <li>
 
 
 Ability to work collaboratively and independently, while maintaining professionalism and confidentiality.
 
 
 
 </li>
 </ul>
 
 
 For immediate consideration, interested and qualified candidates should send their resume to Jenny at
 
 
 jfriedman@daleyaa.com
 
 
 
 
 
 
 
</div>

Administrative Assistant

Glocap Search

<div>
 
 
 COMPANY
 
 : Private Equity Firm
 
 
 
 POSITION
 
 : Executive Assistant to Team
 
 
 
 LOCATION
 
 : Midtown Manhattan (Hybrid &ndash; 2&ndash;3 days in office per week)
 
 
 
 COMPENSATION
 
 : $100 - 120K (DOE) + overtime eligible + discretionary bonus + comprehensive benefits
 
 
 
 HOURS
 
 : 8:30am&ndash;5:30pm (flexibility for overtime as needed)
 
 
 
 BACHELOR&rsquo;S
 
 
 DEGREE
 
 : Preferred
 
 
 
 
 
 
 Our client, a highly regarded private equity firm, is seeking a polished and proactive Executive Assistant to support a team in its New York office.
 
 This is an opportunity for an EA who thrives in a fast-paced, high-performance environment and enjoys providing seamless, traditional administrative support to a busy deal team. The ideal candidate is detail-oriented, responsive, and resourceful, with strong judgment and the ability to manage competing priorities with professionalism and discretion. This role offers long-term stability within a collaborative and well-respected firm.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide heavy calendar management for team, including complex scheduling across time zones and frequent priority shifts.
 </li>
 <li>
 Manage high-volume correspondence and phone coverage, serving as a professional point of contact for internal and external stakeholders.
 </li>
 <li>
 Coordinate detailed domestic and international travel arrangements, including itineraries, reservations, visas (as needed), and real-time adjustments.
 </li>
 <li>
 Track receipts and process expense reports in a timely and accurate manner.
 </li>
 <li>
 Prepare meeting materials, coordinate conference room logistics, and greet clients and visitors.
 </li>
 <li>
 Assist with team-wide initiatives, special projects, and ad hoc administrative requests.
 </li>
 <li>
 Partner closely with other Executive Assistants to ensure coverage, continuity, and smooth workflow across the broader team.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred; equivalent experience considered.
 </li>
 <li>
 5+ years of experience supporting multiple senior executives, ideally within private equity, investment banking, asset management, or another fast-paced corporate environment.
 </li>
 <li>
 Demonstrated experience with heavy scheduling and complex travel coordination.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
 </li>
 <li>
 Experience with expense reporting platforms (e.g., Concur or similar systems).
 </li>
 <li>
 Highly organized, detail-oriented, and able to manage multiple priorities with minimal supervision.
 </li>
 <li>
 Professional demeanor, strong communication skills, and the ability to maintain strict confidentiality.
 </li>
 </ul>
</div>

Executive Assistant

Bessemer Trust

<div>Executive Assistant
Bessemer Investors (&ldquo;BI&rdquo;) is a New York-based investment firm focused on partnering with middle market businesses to support growth and enhance value creation. Bessemer differentiates itself by combining a long-term, flexible capital base with a team of experienced private equity professionals. For further information, please visit https://www.bessemerinvestors.com.

The Executive Assistant will provide seamless assistance to a small team of senior investment professionals in a fast-paced and dynamic environment. Operating on a day-to-day basis much like a traditional PE firm, the team at Bessemer Investors is actively investing and overseeing a growing portfolio of companies. This exceptional opportunity includes heavy calendar management, frequent/dynamic travel arranging, and the regular utilization of technology/systems. Among other traits, the ideal candidate will have outstanding attention to detail, operates with a sense of urgency, and is very comfortable multi-tasking.

Responsibilities:
<ul><li>Effective calendar management</li>
<li>Manage frequent and complex travel arrangements for team members</li>
<li>Optimum screening of incoming communications and routing for action and follow-up</li>
<li>Successfully communicate with both internal and external contacts including significant executive relationships</li>
<li>Well-proofed standard correspondence and maintenance of certain administrative files</li>
<li>Manage expense reports in Concur</li>
<li>Establish effective working relationships with colleagues and external contacts</li>
<li>Manage database (DealCloud) of contacts and interactions with intermediaries, executives, lenders and co-investors</li>
<li>Assist with general day-to-day management of the office (order/manage supplies, etc.)
</li><li>Additional responsibilities, including preparing desktop research on topics pertinent to the investment activities of the firm, to be determined based on the aptitude of the candidate</li>
<li>Additional responsibilities (to be determined based on the aptitude of the candidate) may include analyzing pricing/volume trends of team travel, maintaining BI's website in coordination with outside vendor, and preparing desktop research on topics pertinent to the investment activities of the firm</li>
<li>Plan events such as the BI holiday party, dinners with portfolio company executives, team lunches/happy hours, and team offsites</li>
</ul>
Job Requirements:
<ul><li>Bachelors Degree required</li>
<li>3+ years of Executive/Administrative Assistant experience directly supporting a senior executive and/or small team within a private or public sector firm/ organization. Experience in asset management (e.g., private equity, hedge funds) supporting an investment team preferred</li>
<li>Proven ability to work well in and contribute to a team environment</li>
<li>Excellent organization and communication skills with an emphasis on active listening</li>
<li>Shows tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation</li>
<li>Demonstrates ability to prioritize, anticipate needs, and manage multiple assignments in a fast-paced, dynamic environment to meet deadlines with efficiency and accuracy</li>
<li>Has excellent attention to detail and executes responsibilities with a sense of urgency and follow-through</li>
</ul>
The base salary range for this position is $110,000 - $130,000 per year. This range reflects the minimum and maximum base salary we reasonably expect to pay for this role. In addition, this position may be eligible to participate in the relevant business unit's incentive compensation plan, and other compensation programs as applicable. Eligible employees may participate in a 401(k) program with a generous profit-sharing contribution, medical, prescription dental, and vision coverage; life insurance; disability coverage; paid holidays; vacation; and sick time, subject to plan terms and Company policies.</div>

Dr Rosemarie Zimmerman&Dr Andriy krayniyPLLC

We are looking for a competent dental assistant who will make the dentist&rsquo;s office more efficient and pleasant for patients. You&rsquo;ll ensure excellent customer service and lift administrative and basic dental tasks off the dentist&rsquo;s shoulders. Dental assistants should be well-organized with great attention to detail. You should be able to follow instructions and respect dental office regulations. We want you to be skilled in providing direct or indirect patient care and able to make office procedures as smooth as possible.Responsibilities<ul><li>Welcome customers in the dental office</li><li>Prepare customers for treatments or checkups ensuring their comfort</li><li>Select and set up instruments, equipment and material needed</li><li>Sterilize instruments according to regulations</li><li>Assist the dentist through 4-handed dentistry</li><li>Undertake lab tasks as instructed</li><li>Provide oral hygiene and post-operative care instructions</li><li>Keep the dental room clean and well-stocked</li><li>Schedule appointments</li><li>Maintain accurate patient records and assist with payment procedures</li></ul>Skills<ul><li>Proven experience as dental assistant</li><li>Knowledge of dental instruments and sterilization methods</li><li>Understanding of health &amp; safety regulations</li><li>Ability to perform regulated non-surgical tasks like coronal polishing is a plus</li><li>Good computer skills</li><li>Excellent communication and people skills</li><li>Attention to detail</li><li>Well-organized and reliable</li><li>High school diploma; graduating from dental assistant school is preferred</li><li>Additional certification or training is an asset (e.g. EFDA)</li></ul>Job Types: Full-time, Part-timePay: From $30.00 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Medical Specialty:<ul><li>Perioperative Care</li></ul>Experience:<ul><li>Dental Assisting: 2 years (Required)</li></ul>Work Location: In person

Certified Dental Assistant

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a reputable, fast-paced real estate and property leasing firm based in New York City, is seeking a sharp, organized
 
 Administrative Assistant
 
 to support internal operations and office management. Known for their hands-on approach and dynamic portfolio of residential and commercial properties, the firm offers a collaborative and fast-moving work environment ideal for early-career professionals looking to grow in the real estate space. If you are a highly organized Administrative Assistant with an interest in real estate and team operations, this is a great chance to work in a professional, high-energy environment with long-term potential.
 
 
 
 Salary/Hourly Rate
 
 
 
 $30/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will play a key role in supporting brokers, leasing agents, and office staff with scheduling, internal communication, and document management. The ideal Administrative Assistant is detail-oriented, resourceful, and confident working in a client-facing environment. This is a strong opportunity for an Administrative Assistant looking to grow within a real estate or leasing firm.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to Brokers, Leasing Managers, and Operations staff.
 </li>
 <li>
 Coordinate internal meetings, manage calendars, and assist with scheduling property tours.
 </li>
 <li>
 Maintain databases of current listings, tenant inquiries, and property information.
 </li>
 <li>
 Assist with document preparation, lease paperwork, and filing systems.
 </li>
 <li>
 Track deadlines for lease renewals, applications, and follow-up items.
 </li>
 <li>
 Support office operations, ordering supplies, and managing vendor communication.
 </li>
 <li>
 Greet guests, clients, and tenants at the front desk and maintain a professional presence.
 </li>
 <li>
 Prepare materials for internal meetings, client presentations, and property tours.
 </li>
 <li>
 Communicate with tenants and clients to assist with inquiries and scheduling needs.
 </li>
 <li>
 Take on additional tasks and special projects as assigned by leadership.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 1 - 3 years of experience in an Administrative Assistant or front office role.
 </li>
 <li>
 Strong organizational, communication, and multitasking skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Comfortable working in a client-facing, deadline-driven environment.
 </li>
 <li>
 Ability to work independently and maintain a high level of professionalism.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Previous experience in a real estate, leasing, or property management office.
 </li>
 <li>
 Familiarity with platforms like Yardi, AppFolio, or CRM systems.
 </li>
 <li>
 Interest in the NYC real estate market and property lifecycle.
 </li>
 <li>
 Ability to support multiple team members and adapt to shifting priorities.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Potential for a temp-to-perm Administrative Assistant opportunity.
 </li>
 <li>
 Access to company listings, training, and real estate networking events.
 </li>
 <li>
 Direct support from experienced leasing and property professionals.
 </li>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 392332
</div>

Administrative Assistant - 392332

<div>
 
 Client Overview
 
 
 
 Our client is a nonprofit organization in the education field that works to expand access to quality learning opportunities for underserved communities. Its programs often focus on areas such as literacy, STEM education, teacher training, or college readiness. The organization partners with local communities to deliver resources, mentorship, and curriculum support. They are seeking a reliable, experienced
 
 Administrative Assistant
 
 to help their Executive Leadership team.
 
 
 
 Salary/Hourly Rate
 
 
 
 $25/hr - $30/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will take the approach that no job is too big or too small. This role will be comprised of administrative tasks supporting various Directors in calendar management, travel, and expenses. Additionally, the role will support general office assistant duties such as answering phones, organizing mail, and greeting guests.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Support calendar management for Directors.
 </li>
 <li>
 Oversee general office administrative tasks such as ordering office supplies, managing mail, and answering incoming calls.
 </li>
 <li>
 Provide administrative support including scheduling meetings, managing calendars, and coordinating travel arrangements.
 </li>
 <li>
 Assist in the preparation of marketing materials, presentations, and reports.
 </li>
 <li>
 Maintain and organize digital and physical files, ensuring easy access to information.
 </li>
 <li>
 Manage office supplies and inventory, placing orders as needed.
 </li>
 <li>
 Support project management by tracking deadlines and deliverables.
 </li>
 <li>
 Communicate effectively with team members and clients, providing updates as necessary.
 </li>
 <li>
 Assist in the planning and execution of company events and initiatives.
 </li>
 <li>
 Perform other related duties as assigned.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Self-starter with a proactive, go-getter personality.
 </li>
 <li>
 Prior administrative internships or professional administrative experience required.
 </li>
 <li>
 3-5 years of prior administrative experience.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Willingness to learn and grow with the organization.
 </li>
 <li>
 Positive personality.
 </li>
 <li>
 Professional demeanor with strong communication skills.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree required.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 393072
</div>

Administrative Assistant - 393072

Explore 1252+ Administrative assistant asset management in New York this April. Find roles across top companies and apply now to boost your career.

1252 administrative assistant asset management jobs In New York

Administrative Assistant, Asset Management

Administrative Assistant

Executive Assistant

Executive Assistant

Certified Dental Assistant

Administrative Assistant - 392332

Administrative Assistant - 393072