administrative assistant coordinator

Whitman, Requardt & Associates, LLP

<div></div><div><p><b>At Whitman, Requardt &amp; Associates, LLP, we are &quot;People Focused and Project Driven&quot;. We have been in business for more than 110 years and we are known for our quality work and quality employees. This is your chance to join our team and help us to design the infrastructure and buildings that improve the world!</b></p><p>
We are currently seeking an Administrative Assistant/Proposal Coordinator with experience in the engineering, architectural or construction industries to join our dynamic Team in our York, PA office. This position will play an important role in supporting our design and technical disciplines within York, PA and companywide. The ideal candidate will be self-motivated, a team player, well organized, and adaptable with excellent written, verbal and layout skills. They will work as part of a companywide team to support administrative, marketing and proposal activities for our York, PA and companywide operations. Key responsibilities include:</p><ul><li>
Providing administrative assistance as needed to the technical and management team.</li><li>
Set up and maintain project files (electronic and hard copies).</li><li>
Schedule and book travel arrangements.</li><li>
Distribute incoming mail and prepare outgoing mail and packages.</li><li>
Field phone calls, receive, and direct visitors.</li><li>
Obtaining necessary supplies, equipment, and reference materials for the York office.</li><li>
Researching information.</li><li>
Composing and editing documents and presentations.</li><li>
Updating databases.</li><li>
Setting up and maintaining files.</li><li>
Assisting in producing proposals and marketing materials and preparation for presentations.</li><li>
Preparing staff resumes, project descriptions, and marketing information.</li><li>
Working with graphics teams to create figures/graphics and digital collateral.</li><li>
Proofreading and editing materials for readability and compliance.</li><li>
Participating in QA/QC procedures for deliverables.</li></ul><p><b>
Requirements:</b></p><p>
The successful applicant must possess the following:</p><ul><li>
High school degree or equivalent required, Associate&rsquo;s or Bachelor&rsquo;s degree in Marketing, Communications, English, Journalism or related field preferred.</li><li>
A minimum of 3 years or experience required. Prior experience working in an Engineering, Architectural or Construction industry preferred.</li><li>
Proficient in Adobe Creative Suite (InDesign and Acrobat), Microsoft Office (Word, PowerPoint, Excel, Outlook), and other digital applications.</li><li>
Strong communication skills, professional demeanor and positive attitude</li><li>
Collaborative work style and highly motivated with strong drive to succeed.</li><li>
Extremely detail oriented and highly organized with strong time management skills.</li><li>
Exceptional organizational skills, including electronic document management.</li><li>
Proven ability to maintain confidentiality, including a high degree of discretion when dealing with confidential information.</li><li>
Ability to multi-task, meet deadlines and adapt to changing priorities</li><li>
Demonstrated ability to work both independently and within a team.</li><li>
Willingness to continue to learn and grow technically and professionally within the company</li><li>
The ability to work as necessary to meet deadlines, when required</li></ul><p><b>
Benefits:</b></p><p>
WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer:</p><ul><li>
Flexible work schedule options</li><li>
Competitive salary</li><li>
Leave accrual and paid holidays</li><li>
Healthcare benefits</li><li>
Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance</li><li>
Flexible spending accounts for medical and dependent care reimbursement</li><li>
401(k) Retirement Plan</li><li>
Tuition Reimbursement</li><li>
Employee Assistance Program</li><li>
Parental and maternity leave benefits</li></ul><p>
WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.</p><p><b>
Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future.</b> WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)</p><p></p><p><br>
***** <b>Not accepting resumes from 3rd party recruiters for this position</b> *****</p><div><div><div><div>
 Position #3242</div></div></div></div></div><p></p>

Administrative Assistant/Proposal Coordinator

INTEGRATED PAIN SOLUTIONS OF SOUTH FLORIDA

<p><b>Job Overview</b><br/>We are seeking a reliable, professional <b>Administrative Assistant / Front Desk Coordinator</b> to be physically present in our Fort Lauderdale office during business hours. A front desk administrative assistant serves as the primary point of contact for an organization, combining traditional receptionist duties with broader administrative support. The ideal candidate is dependable, organized, and comfortable handling basic administrative tasks while representing the company professionally.</p><p><b>Responsibilities</b></p><ul><li>Welcome visitors, clients, and vendors, deliver exceptional customer service, and ensure a positive initial impression.</li><li>Operate multi-line phone systems, screen incoming calls, and direct inquiries efficiently while adhering to professional phone etiquette.</li><li>Maintain organized filing systems, perform accurate data entry, and proofread documents to ensure accuracy and confidentiality.</li><li>Schedule appointments for new and follow-up patients.</li><li>Perform general clerical tasks, including photocopying, faxing, mailing, and maintaining office supply inventory.</li><li>Perform patient copayment and invoicing using QuickBooks software.</li><li>Assist with office management duties, including file organization, management of incoming correspondence, and administrative support for team members.</li></ul><p><b>Qualifications</b></p><ul><li>Proven office experience with strong clerical skills and familiarity with office management procedures</li><li>Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), and data entry skills</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment</li><li>Exceptional customer service skills combined with professional phone etiquette and communication abilities</li><li>Bilingual abilities are highly desirable for effectively serving diverse client needs.</li><li>Experience with QuickBooks or bookkeeping is a plus; familiarity with medical receptionist duties is advantageous.</li><li>Personal assistant or medical receptionist experience is beneficial but not required; training will be provided for specific tasks.</li></ul><p>We invite you to help foster a welcoming environment focused on efficiency and excellence. This position is ideal for motivated individuals seeking to develop their administrative skills while supporting a dynamic team. We appreciate your commitment and look forward to welcoming a proactive professional who excels in organization, communication, and high-quality service.</p><p>Pay: From $19.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Work Location: In person</p>

Administrative Assistant / Front Desk Coordinator

California State University

<p></p><div><div><b>Job no:</b> 560507<br>
<b>Work type:</b> Staff<br>
<b>Location:</b> Fullerton<br>
<b>Categories:</b> Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time<br>
</div><div><div><div><div><div><div><p>Job Title</p></div><div><br>
<p>
University Advancement Office Coordinator</p></div></div><div><br>
<div>
<p>Classification</p></div><div><br>
<p>
Administrative Support Coordinator I</p></div></div><div><br>
<div>
<p>Auto Req. ID</p></div><div><br>
<p>
560507</p></div></div><div><br>
<div>
<p>Salary Range</p></div><div><br>
<p>
Classification Range $4,047 - $5,896 per month</p>
<p>
(Hiring range depending on qualifications, not anticipated to exceed $4,047 - $4,211 per month)</p></div></div><div><br>
<div>
<p>Work Schedule</p></div><div><br>
<p>
Monday - Friday, 8:00 AM - 5:00 PM; occasional early morning, evening and/or weekend hours. This is a temporary position to end on or before June 30, 2027, with a possibility of renewal on an annual basis if funds and/or program needs exist.</p></div></div><div><br>
<div>
<p>Why CSUF</p></div><div><br>
<p>
California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.</p></div></div><div><br>
<div>
<p>Department</p></div><div><br>
<p>
University Advancement serves Cal State Fullerton by building and strengthening relationships with the communities we serve to encourage advocacy, investment and support of the University, its mission, goals, and programs in support of student and alumni success. We seek an exceptional individual to join our team as the University Advancement Office Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.</p></div></div><div><br>
<div>
<p>Duties and Responsibilities</p></div><div><br>
<p>
Under the supervision of the Director of Strategic Initiatives and Special Projects, the University Advancement Office Coordinator provides comprehensive project and detailed administrative, clerical, and operational support to the Office of the Vice President and serves as the division's operations coordinator. Key responsibilities include front-office reception, purchasing, invoice tracking, procurement card reconciliation, travel coordination, event logistics, office supply and inventory management, and administrative support for divisional initiatives. Serves as the Divisional Asset Management Coordinator, primary Department Information Technology Coordinator (DITC) for the Vice President of University Advancement (VPUA) Office, backup DITC for the division, and liaison to property management, motor pool, and parking and transportation. Performs other duties as assigned.</p></div></div><div><br>
<div>
<p>Essential Qualifications</p></div><div><br>
<p>
High School diploma or the equivalent and two years of experience in general office, clerical or administrative support work or the equivalent. Training at a vocational school or full-time college education may be substituted for the required experience on a year for year basis. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.</p>
<p>
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.</p></div></div><div><br>
<div>
<p>Preferred Qualifications</p></div><div><br>
<p>
Bachelor&rsquo;s Degree from an accredited college or university. Comprehensive knowledge of the university infrastructure, policies, and procedures. Experience working in a higher education setting. Experience working with a board of directors. Experience using Blackbaud database software. Experience using OnBoard Portal web-based platform.</p></div></div><div><br>
<div>
<p>License/Certifications</p></div><div><br>
<p>
A valid California driver&rsquo;s license.</p></div></div><div><br>
<div>
<p>Special Working Conditions</p></div><div><br>
<p>
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator</p>
<p>
Must be able to work the annual Commencement ceremonies.</p></div></div><div><br>
<div>
<p>Benefits at a Glance</p></div><br>
<div>
<ul><li>An array of health plans that include prescription drug coverage</li>
<li>Dental and Vision coverage</li>
<li>Income protection benefits including life insurance and disability</li>
<li>Retirement plan through CalPERS</li>
<li>Tuition waiver for employees and dependents if eligible</li>
<li>FlexCash (in lieu of health and dental)</li>
<li>Employee Assistance Programs</li>
<li>15 paid holidays</li>
</ul>
<p>See our CSUF Benefits website for additional information.</p></div></div><div><br>
<div>
<p>Additional Information</p></div><div><br>
<p>
California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.</p>
<p>
Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.</p>
<p>
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.</p>
<p>
Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.</p>
<p>
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.</p>
<p>
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.</p>
<p>
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.</p>
<p>
Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.</p>
<p>
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.</p>
<p>
California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.</p>
<p>
Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.</p></div></div><div><br>
<div>
<p>Hiring Preference</p></div><div><br>
<p>
On-Campus CSUEU Employees</p>
</div>
</div><br>
</div></div></div></div><div></div><p><b>Advertised:</b> Jul 30 2026 Pacific Daylight Time<br>
<b>Applications close:</b> Aug 13 2026 Pacific Daylight Time</p></div><p></p>

University Advancement Office Coordinator (Administrative Support Coordinator I)

State of South Carolina

<div><div><div><h2 class="jobSectionHeader"><b>Job Responsibilities</b></h2></div>
<p></p><div><p>Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an<b> Administrative Coordinator I for the Center Director </b>who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.</p><p>
This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, Berkeley Mental Health Center, Moncks Corner, SC 29461</p><p>
As the Administrative Coordinator working under limited supervision, provide comprehensive administrative support to the Executive Director and Executive Leadership Team. Perform a wide variety of complex, administrative duties.</p><b>
Responsibilities of the Administrative Coordinator:</b><ul><li>
Coordinate administrative and support activities for the Executive Leadership team, including the Executive Director, Assistant Director, QA Director and Medical Director. Serve as assistant to the Executive Director and as liaison between the Clinic, Board of Directors, County Council and Legislative Delegation. Organize schedules, manages official business, directs correspondence to the appropriate executive leadership. Transcribe and share various minutes with appropriate parties for designated meetings and committees. Prepare and maintain specialized reports, including those related to clinical services provision for community education. Maintain a high level of professionalism and confidentiality as part of Leadership meetings.</li><li>
Act as liaison with BCMHC Board of Directors. Arrange and manage logistics for Board related events. Draft, compile and distribute meeting packets, reports and supporting material. Communicate with County Legislative delegations' administrative staff regarding appointments and re-appointments. Ensure good communication and continuity of members, keeping related records and coordinating stipends funding requests.</li><li>
Help ensure the Center is CARF ready. Assist with annual and ongoing Center policy updates/reviews and provide consultation on administrative policies. Ensure required satisfaction survey distribution/collection and create reports. Provide administrative support during CARF onsite reviews and scheduling.</li><li>
Coordinate personnel training activities for MAPS and CPR/First Aid, ensuring tracking of staff who have completed, notifying of due dates and securing rooms.</li><li>
Assist in coordinating various regulatory tasks in support of QA and Medical Director. Coordinate and monitor Adverse Incident reporting procedures to ensure timely reporting. Coordinate renewal of DHEC and DEA applications for agency. Tracks licensure supervision and training payback agreements and completion.</li><li>
Provide administrative support to various committees and assist the Executive Directive in scheduling/coordinating community events. Serves on QI, Safety and Employee Appreciation Committees.</li><li>
 Comply with Corporate Compliance Policy and Risk Management Plans, abides by all local, state and federal laws to ensure prevention od abuse, fraud and/or waste and follow all BHDD/OMH/BCMHC policies.</li><li>
Pursue professional growth and development.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum and Additional Requirements</b></h2></div>
<p></p><div><ul><li>A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.</li><li>
Two (2) years of experience in human resources and/or administrative services</li></ul><b>
Additional requirements:</b><ul><li>
Ability to lift 10 pounds.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Preferred Qualifications</b></h2></div>
<p></p><div><ul><li>Bilingual abilities in English and Spanish (or another language) are a plus.</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Additional Comments</b></h2></div>
<div><p><b>Post hire, employee must:</b></p><ul><li>
Be able to operate a state vehicle.</li><li>
Understand that this position is considered essential and may be called back for emergencies.</li><li>
Have knowledge of information dissemination, maintain confidential information and be flexible and adapt to changes in information or priority.</li><li>
Have a robust of organization and multi-tasking skills, be detailed oriented, work well under pressure and meet deadlines.</li><li>
Possess excellent interpersonal, public speaking and presentation skills.</li><li>
Have knowledge of policies, procedures, rules and regulations and personnel practices.</li><li>
Be knowledgeable of governmental fiscal practices, policies and procedures.</li></ul><p>
The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.</p><p>
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.</p><p><b>
The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:</b></p><ul><li>
Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.</li><li>
15 days annual (vacation) leave per year</li><li>
15 days sick leave per year</li><li>
13 paid holidays</li><li>
Paid Parental Leave</li><li>
S.C. Deferred Compensation Program available (S.C. Deferred Compensation)</li><li>
Retirement benefit choices *<ul><li>
State Retirement Plan (SCRS)</li><li>
State Optional Retirement Program (State ORP)</li></ul></li></ul><ul><li>Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.</li></ul></div></div></div><p></p>

Administrative Coordinator I for Center Director (Berkeley)

Experts Plus Recruitment Services

<div>
 We are urgently recruiting on behalf of a
 <strong>
  leading UAE Federal Government Ministry
 </strong>
 for an experienced and highly organized
 <strong>
  Administrative Support Coordinator
 </strong>
 to provide executive-level administrative and coordination support.
 <br/>
 <br/>
 This role requires a proactive professional with excellent organizational, communication, and stakeholder management skills who can effectively support senior leadership in a fast-paced government environment while maintaining the highest level of professionalism and confidentiality.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide comprehensive administrative and coordination support to the Office
  </li>
  <li>
   Manage executive calendars, appointments, meetings, and official schedules
  </li>
  <li>
   Coordinate internal and external meetings, prepare agendas, record meeting minutes, and follow up on action items
  </li>
  <li>
   Prepare official correspondence, presentations, reports, briefing notes, and executive documents in Arabic and English
  </li>
  <li>
   Liaise with internal departments and external stakeholders to facilitate effective communication and ensure timely completion of assigned tasks
  </li>
  <li>
   Track incoming correspondence, requests, and assignments, ensuring timely responses and appropriate follow-up
  </li>
  <li>
   Coordinate travel arrangements, accommodation, and logistics for official missions and events
  </li>
  <li>
   Maintain confidential records, files, and documentation in compliance with government policies and information security requirements
  </li>
  <li>
   Monitor the implementation of executive decisions and follow up with relevant departments
  </li>
  <li>
   Support the planning and coordination of executive meetings, workshops, official visits, and events
  </li>
  <li>
   Prepare periodic reports and dashboards on assigned initiatives and operational matters
  </li>
  <li>
   Coordinate administrative and procurement requirements for the Executive Office, where applicable
  </li>
  <li>
   Perform other duties assigned to support the effective operation of the Office
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3-5 years of experience in executive administration, executive office coordination, or executive assistant roles
  </li>
  <li>
   Proven experience managing executive calendars, appointments, and competing priorities in a senior leadership environment
  </li>
  <li>
   Experience coordinating high-level meetings, workshops, and official visits, including preparing agendas, Minutes of Meeting, and tracking action items
  </li>
  <li>
   Strong experience drafting official correspondence, briefing notes, reports, and presentations
  </li>
  <li>
   Experience managing document routing, approvals, and executive workflows, with familiarity using document management systems, government systems, and ERP platforms
  </li>
  <li>
   Experience working within a UAE Federal Government Ministry, government entity, semi-government organization, or Royal or Executive Office
  </li>
  <li>
   Professional proficiency in Arabic for preparing official correspondence
  </li>
 </ul>
</div>


Administrative Support Coordinator

Louisiana Works

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$1,820.00 - $3,120.00 Monthly</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Baton Rouge, LA</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Classified</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>AC1234-224163-73026KK</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>Louisiana Works</div>
</div></div><div><div><div><b>Division</b></div>
</div><div><div>Office of Management &amp; Finance</div>
</div></div></div><div><div><div><div><b>Opening Date</b></div>
</div><div><div>07/30/2026</div>
</div></div><div><div><div><b>Closing Date</b></div>
</div><div><div>8/4/2026 11:59 PM Central</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>About this Job<br>
</b></h2></div><div><p><br>
<br>
<b>Office of Management and Finance</b><br>
<b>Division: Mail Unit/Mail Messenger</b><br>
<b>Location: East Baton Rouge Parish</b></p><div><b><br>
Louisiana Works transforms lives and drives prosperity by putting people at the center of everything we do. We provide one seamless door where individualized solutions create new possibilities, proving that when government works for people, Louisiana works for everyone.</b></div><div><b><br>
Learn more about Louisiana Works</b></div><br>
The <b>Administrative Coordinator</b> coordinates all front desk and reception activities for the Louisiana Works headquarters office complex. Serves as the primary point of contact for customers, vendors, contractors, employees, and visitors by providing information, responding to inquiries, and directing individuals to the appropriate resources or personnel. This position requires ongoing coordination with agency staff, divisions, and external representatives to ensure efficient daily operations and the delivery of professional customer service.<br>
<br>
The<b> Office of Management and Finance (OMF)</b> oversees the agency&rsquo;s fiscal operations, budgeting, procurement and contracts, human resources, and other key administrative functions. We provide the internal support and oversight needed to ensure efficient, accountable, and transparent agency operations. OMF does not deliver direct services to the public.<br>
<br>
<b>AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:</b><br>
<b>Accepting Direction:</b> The ability to be open and willing to follow guidance or instructions.<br>
<b>Communicating Effectively:</b> The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.<br>
<b>Focusing on Customers:</b> The ability to understand and meet the needs, preferences, and experiences of internal and external customer.</div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications
</b></h2></div><p></p><div><div>No experience or training is required.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Specification
</b></h2></div><div><p>The official job specifications for this role, as defined by the State Civil Service, can be found here.</p></div><br>
<div><h2 class="jobSectionHeader"><b>Job Duties and Other Information
</b></h2></div><p></p><div><div><b>Job Details:</b></div><ul><li>
Provides information and responds to inquiries regarding agency operations, including Unemployment Insurance, Workforce Development, Workers&rsquo; Compensation, Management and Finance, the Office of the Secretary, and Legal Division services.</li><li>
Communicates and coordinates with agency personnel, managers, and representatives regarding front desk procedures, visitor assistance, and special requests.</li><li>
Maintains filing systems, records, reports, and databases; reviews documents for accuracy and completeness; compiles data and prepares reports, tabulations, and routine correspondence.</li><li>
Distributes employee parking permits, prints and distributes agency forms, and maintains knowledge of current forms and procedures.</li><li>
Answers telephone calls, performs data entry and typing assignments, operates office equipment, assists with property inventory activities, and monitors the cleanliness and organization of the front desk and lobby areas.</li><li>
Perform duties assigned by the Administrative Services management</li><li>
Perform clerical duties associated with Administrative Services responsibilities</li></ul><br>
<b>
Position-Specific Details:</b><br>
<b>Location:</b> Baton Rouge, La<br>
<b>Appointment Type:</b> Probational / Job Appointment / Promotional / Detail to Special Duty<br>
<b>Career Progression Group:</b> Administrative Coordinator 1, Administrative Coordinator 2, Administrative Coordinator 3, or Administrative Coordinator 4<br>
<br>
<b>Please click on the links below to learn more about each job level:</b><br>
<b>ADMINISTRATIVE COORDINATOR 1</b><br>
<b>ADMINISTRATIVE COORDINATOR 2</b><br>
<b>ADMINISTRATIVE COORDINATOR 3</b><br>
<b>ADMINISTRATIVE COORDINATOR 4</b><br>
<br>
<b>How to Apply:</b><br>
No Civil Service test score is required in order to be considered for this vacancy.<br>
<br>
To apply for this vacancy, click on the <b>&ldquo;Apply&rdquo;</b> link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their applications to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.<br>
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<ul><li>Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.</li></ul>
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All applicants selected for employment must submit to drug screening and a background check.<br>
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<b>Contact Information:</b><br>
For further information about this vacancy, contact:<br>
<b>Kedrick Kennedy</b><br>
<b>kedrick.kennedy@la.gov</b><br>
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Louisiana Works is an equal employment opportunity employer and<b> S</b><b>AME</b><b> </b>agency that serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities &bull; TDD# 800-259-515</div></div></div><p></p>
<br><p></p><div><div><div><div>Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to <i>make a difference </i>through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. <br>
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As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:</div><div></div><br>
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<b>Insurance Coverage </b>More information can be found at https://info.groupbenefits.org/<br>
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<b>Parental Leave</b> &ndash; Up to six weeks paid parental leave<br>
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx<br>
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<b>Holidays and Leave</b> &ndash; State employees receive the following paid holidays each year:</div><div><ul> <li>New Year's Day </li><li>Martin Luther King, Jr. Day, </li><li>Mardi Gras, </li><li>Good Friday, </li><li>Memorial Day, </li><li>Independence Day, </li><li>Labor Day, </li><li>Veteran's Day, </li><li>Thanksgiving Day and Christmas Day.</li></ul></div>***** Additional holidays may be proclaimed by the Governor<br>
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State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.<br>
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<b>Retirement</b><b> </b>&ndash; State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):<ul> <li>Louisiana State Employees Retirement System (www.lasersonline.org<i>). LASERS has provided this </i><i>video </i><i>to give you more detailed information about their system</i> </li><li>Teacher's Retirement System of Louisiana (www.trsl.org), </li><li>Louisiana School Employees Retirement System (www.lsers.net), among others</li></ul></div></div></div></div><p></p>

ADMINISTRATIVE COORDINATOR 1/2/3/4

Embry-Riddle Aeronautical University

<div><h1 class="jobSectionHeader"><b>Job Description</b></h1><div><p><b>
The Opportunity</b></p></div><p></p><div><p><br>
Embry-Riddle Aeronautical University (ERAU) seeks a dynamic, student-centered, and forward-thinking Administrative and Operations Coordinator to provide visionary leadership.</p><p></p><p>
This is a professional role responsible for supporting the daily administrative and operational functions of the Student Support and Advising organization. This role involves a mix of administrative tasks, project coordination, and operational support to ensure smooth and efficient operations. This individual will provide support to the Assistant Dean of Student Support and Advising, and indirect support to the Associate Directors of Academic Advising and Associate Director of Integrated Student Services. Directly responsible for handling logistics and event planning for the Daytona Beach Academic Advising and Integrated Student Services teams. This position has authority to manage the budgets under the Assistant Dean and assists with purchase orders as well as reconciling budgets monthly. Accountable for adherence to all university issued guidelines and is responsible for professional interaction with partner offices and university stakeholders.</p><p><br>
The Administrative and Operations Coordinator position plays a critical role in supporting and enhancing the overall efficiency of office operations. This position will support a team of over 30 individuals where strong organizational skills will be critical. The individual must be a team player with a strong commitment to service and the successful individual must be highly detail oriented, able to handle confidential matters, have a positive and outgoing personality, and be able to handle multiple tasks and competing priorities throughout the year.</p><p></p><p><b>
Essential Job Functions, Duties, or </b><b>Accountabilities:</b></p><p>
Administrative Support:</p><ul><li>
Skilled in the use of various systems, such as Workday, Outlook, Campus Solutions, Salesforce, Sharepoint, and Imaging to perform daily tasks</li><li>
Supports Academic Advising Staff on a daily basis using Salesforce case management</li><li>
Responsible for monitoring Salesforce dashboards and reporting trends and activities for all 30+ members of the SSA department</li><li>
Compiles monthly reports and prepares data regarding Advising and Integrated Student Services activities for distribution to leadership</li><li>
Maintains scheduling needs for Assistant Dean, Associate Directors, and staff</li><li>
Coordinates staff and department meeting locations and prepares and distributes meeting minutes</li><li>
Directly supports the coordination and execution of Department retreats and training sessions</li><li>
Takes the appropriate actions in response to matters assigned by Department Leadership</li><li>
Meticulously monitors and maintains departmental distribution lists, general contact lists, and emergency contact lists via Sharepoint</li><li>
Monitors the departmental calendar via Outlook to ensure personnel coverage as well as monitoring personal leave submittal</li></ul></div><div><ul><li>
Serves as the department HR liaison and is responsible for scheduling interviews and coordinating on-boarding efforts and gathering materials and supplies for new hires</li><li>
Supports scheduling needs and makes scheduling arrangements as an authorized outlook calendar delegate</li></ul><p>
Operations and Project Management:</p><ul><li>
Coordinates office activities and operations to secure efficiency and compliance with company policies</li><li>
Oversees facility management, including maintenance and cleaning services</li><li>
Serves as a liaison with vendors, suppliers, and contractors</li><li>
Responsible for directly supporting the planning and execution of projects</li><li>
Tracks the progress and deadlines of all department projects</li><li>
Coordinates with various departments to ensure project milestones are met</li><li>
Prepares project documentation and status reports</li><li>
Coordinates department events and activities including but not limited to:</li><li>
Preview Day</li><li>
Family Weekend</li><li>
Open House</li><li>
Fall, Spring, and Summer Orientation</li></ul><p>
Budget and Travel Support:</p><ul><li>
Manages budget preparation and expense tracking through Workday</li><li>
Processes all purchases, travel, and p-card transactions for/by the department leadership</li><li>
Compiles, submits, and tracks expense reports for all members of the SSA leadership team</li><li>
Orders and tracks of departmental supplies and inventories</li><li>
Monitors departmental budgets and spending and provides monthly updates to Assistant Dean</li><li>
Schedules and coordinates all travel arrangements including university travel, training and staff professional development</li><li>
Manages and maintains all office supplies and ensures appropriate inventory is available</li><li>
Coordinates with IT for all departmental computer equipment purchases and needs</li></ul></div><div><p><b>
About us</b></p></div><p></p><div><p><br>
For over 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries.</p></div><p></p><div><p><br>
Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.</p></div><p></p><div><p><br>
Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence&mdash;and help shape the future of aerospace.</p></div><p></p><div><ul><li><p><i><br>
Generous Time Off:</i><i> </i><i>Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.</i></p></li><li><p><i>
Tuition Coverage:</i><i> </i><i>Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.</i></p></li><li><p><i>
Retirement Contributions:</i><i> </i><i>ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution &ndash; with no vesting period.</i></p></li><li><p><i>
Personal Leave:</i><i> </i><i>Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.</i></p></li></ul></div><p></p><div><p><b><br>
 </b><b>Compensation</b></p></div><div><p><br>
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The annual salary range for this role is <b>up to</b> $43,888. The final offer will be based on the candidate&rsquo;s skills, qualifications, and experience, as well as applicable state regulations, internal equity, and business needs, and may fall outside of the stated range.</p></div><p></p><h1 class="jobSectionHeader"><b>
Qualifications</b></h1><div><p><b>
Qualifications</b></p></div><div><ul><li>
Associate's degree or completion of program of 18+ months after high school.</li><li>
3-5 years of work related experience</li></ul></div><p></p><div><p>
To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R311872. Please attach all relevant materials to your application when you apply online. Complete submissions include:</p><ul><li><p>
Cover letter</p></li><li><p>
Resume</p></li><li><p>
Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)</p></li></ul></div><p></p><div><p><b><br>
Current Embry-Riddle employees:</b><b> </b>Please apply directly through the ERAU Employee Hub Central application within Workday.</p></div><p></p><div><p><br>
Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions &mdash; including hiring, promotions, compensation, and other terms of employment &mdash; based on individual merit, qualifications, and abilities. Embry-Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry-Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.</p></div><p></p><div><p><i><br>
Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact</i><i> </i><i>eraujobs@erau.edu</i><i> </i><i>and should not reach out to hiring managers or staff.</i></p></div></div>

Administrative and Operations Coordinator

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