administrative assistant coordinator

Protectol Health

<div>
 
 Job Description &ndash; Admin Assistant / Coordinator (UAE National)
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Nationality:
 
 Emirati (UAE National)
 
 
 
 Experience:
 
 0&ndash;3 Years
 
 
 
 Role Overview
 
 
 
 We are looking for a proactive
 
 Admin Assistant / Coordinator (UAE National)
 
 to support administrative operations and coordinate departmental activities. The ideal candidate will assist in ensuring smooth workflow, effective communication, and efficient coordination across teams and external stakeholders.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative and clerical support to the department and management.
 </li>
 <li>
 Coordinate meetings, prepare agendas, and document minutes.
 </li>
 <li>
 Assist in managing files, records, and office documentation (physical and digital).
 </li>
 <li>
 Handle incoming calls, emails, and correspondence professionally.
 </li>
 <li>
 Support preparation of reports, presentations, and official documents.
 </li>
 <li>
 Coordinate with internal teams and external stakeholders for smooth workflow.
 </li>
 <li>
 Assist in maintaining office supplies and liaising with vendors.
 </li>
 <li>
 Support data entry, system updates, and tracking administrative tasks.
 </li>
 <li>
 Ensure compliance with company policies and standard operating procedures.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 UAE National (Emirati) with a valid family book.
 </li>
 <li>
 0&ndash;3 years of experience in administrative, coordination, or office support roles.
 </li>
 <li>
 Diploma or bachelor&rsquo;s degree in business administration, Management, or related field is preferred.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Strong organizational, multitasking, and time-management skills.
 </li>
 <li>
 Ability to take initiative and work independently while collaborating with the team.
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Basic knowledge of office and administrative coordination procedures.
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Positive attitude and team-oriented mindset.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive salary as per Emiratisation guidelines.
 </li>
 <li>
 Training and development opportunities.
 </li>
 <li>
 Supportive and inclusive work environment.
 </li>
 <li>
 Career growth opportunities within the organization.
 </li>
 </ul>
</div>

Admin Assistant / Coordinator (UAE National)

Marcadors Marketing Private Ltd.

Marcadors is seeking an Executive Assistant for one of our esteemed clientJob Title: Executive Assistant &amp; Operations CoordinatorLocation: Gurgaon, Haryana (On-site Position &ndash; Not Remote)Salary: ₹3.6 LPA (Annual CTC)Company OverviewWe are a rapidly growing multi-business group with diversified interests across various industries, united by a commitment to excellence, innovation, and integrity. Our ventures include:<ul><li>KAFA Football Academy &ndash; a premier youth sports academy dedicated to nurturing football talent through structured training programs, world-class coaching, and holistic development.</li><li>Fabric by Echelon &ndash; a luxury fabric retail brand offering premium materials, personalised service, and a refined customer experience.</li><li>Additional Ventures &ndash; several other upcoming and existing business interests under the same group, spanning retail, services, and brand development.</li></ul>We are looking for a dynamic, resourceful, and detail-oriented Executive Assistant &amp; Operations Coordinator to join our core team and support the leadership in ensuring seamless coordination across all entities.Position OverviewThe Executive Assistant &amp; Operations Coordinator will serve as the operational backbone of the organisation &mdash; providing direct support to company leadership while managing day-to-day business activities, communications, and field operations. This is a hands-on, on-site role that blends administrative precision with practical execution.The ideal candidate will be someone who thrives in a multi-tasking environment, demonstrates initiative, and brings professionalism and structure to a fast-paced, growing ecosystem of businesses.Key ResponsibilitiesAdministrative &amp; Executive Support<ul><li>Manage and streamline communication across all company entities &ndash; including emails, phone calls, and correspondence.</li><li>Draft, review, and prepare reports, proposals, and presentations as directed by management.</li><li>Maintain accurate and organised records, including invoices, contracts, and internal documentation.</li><li>Manage calendars, schedule appointments, and coordinate meetings for the leadership team.</li></ul>Operational Coordination<ul><li>Support and oversee daily operations across KAFA Football Academy, Fabric by Echelon, and other group ventures.</li><li>Coordinate inventory management, supplier communication, and order processing for retail operations.</li><li>Assist in the organisation of football training sessions, events, and matches at KAFA.</li><li>Monitor logistics, task execution, and follow-ups to ensure smooth workflow across departments.</li></ul>Client &amp; Partner Relations<ul><li>Represent the company professionally in client and vendor meetings.</li><li>Attend in-person meetings across Gurgaon and nearby regions as required.</li><li>Handle client inquiries, provide updates, and maintain positive relationships with all stakeholders.</li></ul>General &amp; Marketing Support<ul><li>Conduct site visits, handle errands, and coordinate with vendors as required.</li><li>Collaborate with marketing teams to assist with content preparation, coordination, and social media communication.</li><li>Provide additional administrative or project-based support to management when needed.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related discipline</li></ul>(preferred but not mandatory).<ul><li>Excellent verbal and written communication skills.</li><li>Strong organisational, time management, and multitasking abilities.</li><li>Proficiency in Microsoft Office and/or Google Workspace.</li><li>Self-motivated and capable of working independently with minimal supervision.</li><li>Must possess a valid driver&rsquo;s license and be comfortable with travel within the NCR region for meetings and operations.</li></ul>Personal Attributes<ul><li>Highly professional, well-presented, and confident in communication.</li><li>Dependable, disciplined, and committed to delivering quality work.</li><li>Adaptable to changing priorities and able to perform under pressure.</li><li>Proactive, solution-oriented, and willing to take initiative in dynamic situations.</li></ul>Compensation &amp; Growth<ul><li>Salary Package: ₹3.6 Lakhs per annum (CTC).</li><li>Opportunities for career growth and cross-functional exposure across multiple business verticals.</li><li>A dynamic and collaborative work environment offering direct interaction with leadership and decision-making processes.</li></ul>If you are someone who enjoys variety in your workday, values responsibility, and is eager to contribute meaningfully to multiple growing brands &mdash; we would love to hear from you.Apply now and become an integral part of our expanding business ecosystem.Job Type: Full-timeWork Location: In person

Executive Assistant & Operations Coordinator

POWER-tek Global Inc.

Company OverviewPOWER-tek Global Inc. is a leading provider of energy and infrastructure solutions, empowering clients with advanced power systems, smart grid modernization, AI-driven analytics, and workforce and talent services across global markets. With decades of experience and a commitment to innovation, sustainability, and excellence, POWER-tek supports utilities, governments, enterprises, and critical infrastructure projects worldwide. Powertek USAPosition SummaryWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant &amp; HR Coordinator to support our executive leadership and manage key human resources functions. This hybrid role combines high-level administrative support with HR operational responsibilities, ensuring smooth executive workflows and effective HR processes that support our growing global team.Key Responsibilities Executive Support<ul><li>Manage and maintain the senior leadership calendars, including scheduling meetings, prioritizing appointments, and resolving conflicts.</li><li>Act as the primary point of contact for internal and external communications on behalf of executives; screen calls, draft correspondence, and ensure timely follow-up.</li><li>Prepare agendas, take meeting minutes, and distribute action items for leadership and cross-functional meetings.</li><li>Coordinate and organize travel arrangements, itineraries, and expense reconciliations.</li><li>Maintain confidential and sensitive information with the highest level of discretion.</li></ul>Administrative Functions<ul><li>Organize and maintain all electronic filing systems, ensuring documentation is up to date and accessible.</li><li>Assist with the preparation of reports, presentations, and executive correspondence.</li><li>Support office operations, including supply orders, facility coordination, and vendor communications as needed.</li><li>Serve as a liaison between executives and internal teams, clients, and external partners.</li></ul>Human Resources Support<ul><li>Assist in the full employee lifecycle, including onboarding new hires, preparing orientation materials, and coordinating HR documentation.</li><li>Support recruitment processes - posting job openings, scheduling interviews, and communicating with candidates.</li><li>Maintain and update employee records, HR files, and HRIS data accurately and securely.</li><li>Help ensure compliance with company policies and applicable employment laws.</li><li>Assist in benefits administration, performance review coordination, time-off tracking, and HR reporting.</li><li>Respond to routine HR inquiries and act as a point of contact for employee questions or concerns.</li></ul>Qualifications<ul><li>Proven experience as an Executive Assistant, Office Manager, Administrative Assistant, or similar role.</li><li>Experience or strong interest in Human Resources administration and HR processes.</li><li>Exceptional organizational, time management, and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Professional demeanor with the ability to handle sensitive information with confidentiality.</li><li>Proficiency with MS Office (Word, Excel, PowerPoint) and HR/administrative tools.</li><li>Ability to work independently, prioritize tasks, and adapt in a dynamic environment.</li></ul>Job Type: Full-timeWork Location: Remote

Executive Assistant & HR Coordinator

XPRT Computing

We are looking for a motivated Assistant Coordinator to support daily operations and assist management with coordination tasks. The role requires good communication, organization, and teamwork skills.Key Responsibilities:<ul><li>Coordinate with team and management</li><li>Handle daily operational tasks</li><li>Maintain records and basic reports</li></ul>Requirements:<ul><li>Ensure smooth workflow and follow-ups Requirements:</li><li>Basic management &amp; coordination skills</li><li>Good communication abilities</li><li>Organized and responsible</li><li>Minimum Graduation</li><li>Freshers are welcome to apply</li><li>Female Assistant Coordinator</li></ul>Job Type: Full-timePay: Rs30,000.00 - Rs40,000.00 per monthWork Location: In person

Assistant Coordinator

Naqaa Sustainable Energy

<div>
 
 
 Role Summary
 
 
 
 The Team Coordinator &amp; Executive Assistant to the Managing Director provides operational, administrative, and coordination support across renewable energy projects while directly assisting the Managing Director in execution, communication, follow-up and daily administrative duties. The role ensures organizational discipline, information accuracy, and timely action across teams and leadership.
 
 
 The role provides a unique opportunity for the recent graduates to engage into the activities in green energy industries, and obtain a full-fledge access to scope of works of O-GREEN, working directly with the company leadership.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Provide direct administrative and coordination support to the Managing Director.
 </li>
 <li>
 Manage correspondence, calendars, schedules, priorities, and deadlines for the MD and teams.
 </li>
 <li>
 Act as the communication interface between the Managing Director, internal teams, and external stakeholders.
 </li>
 <li>
 Coordinate daily team and leadership activities, meetings, and action follow-ups.
 </li>
 <li>
 Prepare executive summaries, reports, presentations, agendas, minutes, and decision trackers.
 </li>
 <li>
 Track executive and project-level action items and ensure cross-departmental closure.
 </li>
 <li>
 Maintain structured document control while ensuring confidentiality of strategic, financial, and operational information.
 </li>
 <li>
 Support onboarding, administrative setup, and coordination for new team members.
 </li>
 <li>
 Coordinate with vendors, consultants, partners, and regulatory authorities.
 </li>
 <li>
 Assist with renewable energy project documentation, permits, and approvals.
 </li>
 <li>
 Track milestones across engineering, procurement, construction, and commissioning phases.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor's or Master&rsquo;s degree in Engineering, Green Energy, Finance or Business Administration or other related field.
 </li>
 <li>
 Basic knowledge or a strong interest in renewable energy or solar power is a must.
 </li>
 <li>
 Previous 1- 3 years minimum experience in a coordination or administrative role and/or in green energy related matters.
 </li>
 <li>
 Excellent organizational and multitasking abilities.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Attention to detail and problem-solving skills.
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 <li>
 Hard-working and dedicated personality.
 </li>
 <li>
 Strong self-discipline.
 </li>
 </ul>
 
 
 
 
 
 Skills
 
 
 <ul>
 <li>
 Fluent English
 </li>
 <li>
 Microsoft Office Suite
 </li>
 <li>
 Power Point and Microsoft Word proficiency
 </li>
 <li>
 Project management tools (e.g., Trello, Asana)
 </li>
 <li>
 Scheduling software (e.g., Google Calendar, Outlook)
 </li>
 <li>
 Communication tools (e.g., Slack, Microsoft Teams)
 </li>
 <li>
 Time management
 </li>
 <li>
 Data entry and administrative skills
 </li>
 </ul>
 
 
 
 
 About Naqaa Sustainable Energy
 
 
 
 
 
 Naqaa Sustainable Energy is leading the development and execution of Oman&rsquo;s large-scale renewable energy projects. Naqaa Sustainable Energy serves as a vertically integrated green energy company: covering development, EPC, generation, transmission, R&amp;D, and logistics. Its mission is to accelerate green energy deployment in Oman and the region.
 
 
 
 
 
 Key features:
 
 <ul>
 <li>
 Development of hybrid renewable energy projects (Wind + Solar + Storage);
 </li>
 <li>
 Full integration of value chain (from turbine to grid);
 </li>
 <li>
 In-house EPC and engineering teams;
 </li>
 <li>
 Project portfolio under execution &gt; 1.2 GW;
 </li>
 <li>
 Project portfolio under development in Oman, GCC, Africa, and EU &gt; 10 GW.
 </li>
 </ul>
</div>

Team Coordinator & Executive Assistant

Azad Properties

<div>We are looking for an organised and dedicated individual to join our growing real estate team at the Corniche Centre as an Administrative Coordinator. This pivotal position supports the smooth operation of our office, providing comprehensive administrative assistance to management and colleagues. If you excel at multitasking, enjoy streamlining processes, and are committed to delivering high standards of service, we encourage you to submit your application.
<h2 class="jobSectionHeader">Key Administrative Responsibilities for Administrative Coordinator in Corniche Centre Real Estate Office</h2>
<ul><li>Deliver efficient and accurate administrative support for daily office operations, ensuring tasks are completed within set deadlines.</li>
<li>Coordinate schedules, meetings, and appointments for managers and team members, including preparation and distribution of agendas and minutes.</li>
<li>Manage document filing, data entry, and the upkeep of digital and paper records to ensure information is easily accessible and securely stored.</li>
<li>Oversee incoming and outgoing correspondence, including handling post, deliveries, and responding promptly to email enquiries.</li>
<li>Assist with the preparation and formatting of reports, presentations, and other documentation for internal use and client communication.</li>
<li>Maintain inventory of office supplies and equipment, liaising with vendors and service providers as required.</li>
<li>Provide administrative support for office events, training sessions, and team gatherings at the Corniche Centre.</li>
<li>Champion a positive and efficient office environment in line with our real estate company values and client-focused standards.</li>
</ul><h3 class="jobSectionHeader">Essential Qualifications and Experience for Administrative Coordinator Roles</h3>
<ul><li>Previous experience in an administrative, office coordinator, or similar support role is highly desired.</li>
<li>Strong written and verbal communication skills, with a professional and courteous manner towards colleagues, clients, and service providers.</li>
<li>Proven organisational skills and attention to detail, with the ability to effectively prioritise a diverse workload in a fast-paced setting.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with office technology and administrative software.</li>
<li>Ability to act independently, solve problems proactively, and maintain confidentiality in all business matters.</li>
<li>Fluency in English is required; additional language skills will be considered an asset.</li>
</ul><h4 class="jobSectionHeader">Key Skills and Attributes for an Effective Administrative Coordinator</h4>
<ul><li>Excellent interpersonal skills to liaise and collaborate effectively with colleagues across all levels of the organisation.</li>
<li>Proactive, adaptable, and resilient approach with a willingness to take ownership of processes and initiatives.</li>
<li>Commitment to providing high-quality, client-focused administrative support within a team-oriented environment.</li>
<li>Self-motivated and dependable, demonstrating flexibility and attention to detail in all assigned tasks.</li>
<li>Reliable, punctual, and committed to presenting a positive company image at the Corniche Centre office.</li>
</ul><h5 class="jobSectionHeader">Desirable Competencies and Additional Attributes for Administrative Coordinators</h5>
<ul><li>Experience working within the property, real estate, or professional services sector is advantageous.</li>
<li>Familiarity with records management systems, visitor management software, or event coordination tools.</li>
<li>Willingness to support wider office needs and provide back-up to reception or finance administration as required.</li>
<li>Eager to learn and contribute to continuous improvement of office procedures and policies.</li>
<li>Approachable and enthusiastic about working as part of a collaborative and high-performing real estate team.</li>
</ul>
If you are passionate about creating a supportive and well-organised office environment, and are ready to advance your administrative career with a leading real estate company in the Corniche Centre, we invite you to apply. Become a valued part of our team and help ensure our continued success.</div>

Administrative Coordinator

<div>
 We are looking for an organised and dedicated individual to join our growing real estate team at the Corniche Centre as an Administrative Coordinator. This pivotal position supports the smooth operation of our office, providing comprehensive administrative assistance to management and colleagues. If you excel at multitasking, enjoy streamlining processes, and are committed to delivering high standards of service, we encourage you to submit your application.
 
 
 Key Administrative Responsibilities for Administrative Coordinator in Corniche Centre Real Estate Office
 
 
 <ul>
 <li>
 Deliver efficient and accurate administrative support for daily office operations, ensuring tasks are completed within set deadlines.
 </li>
 <li>
 Coordinate schedules, meetings, and appointments for managers and team members, including preparation and distribution of agendas and minutes.
 </li>
 <li>
 Manage document filing, data entry, and the upkeep of digital and paper records to ensure information is easily accessible and securely stored.
 </li>
 <li>
 Oversee incoming and outgoing correspondence, including handling post, deliveries, and responding promptly to email enquiries.
 </li>
 <li>
 Assist with the preparation and formatting of reports, presentations, and other documentation for internal use and client communication.
 </li>
 <li>
 Maintain inventory of office supplies and equipment, liaising with vendors and service providers as required.
 </li>
 <li>
 Provide administrative support for office events, training sessions, and team gatherings at the Corniche Centre.
 </li>
 <li>
 Champion a positive and efficient office environment in line with our real estate company values and client-focused standards.
 
 
 </li>
 </ul>
 
 Essential Qualifications And Experience For Administrative Coordinator Roles
 
 
 
 <ul>
 <li>
 Previous experience in an administrative, office coordinator, or similar support role is highly desired.
 </li>
 <li>
 Strong written and verbal communication skills, with a professional and courteous manner towards colleagues, clients, and service providers.
 </li>
 <li>
 Proven organisational skills and attention to detail, with the ability to effectively prioritise a diverse workload in a fast-paced setting.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with office technology and administrative software.
 </li>
 <li>
 Ability to act independently, solve problems proactively, and maintain confidentiality in all business matters.
 </li>
 <li>
 Fluency in English is required; additional language skills will be considered an asset.
 
 
 </li>
 </ul>
 Key Skills and Attributes for an Effective Administrative Coordinator
 
 
 <ul>
 <li>
 Excellent interpersonal skills to liaise and collaborate effectively with colleagues across all levels of the organisation.
 </li>
 <li>
 Proactive, adaptable, and resilient approach with a willingness to take ownership of processes and initiatives.
 </li>
 <li>
 Commitment to providing high-quality, client-focused administrative support within a team-oriented environment.
 </li>
 <li>
 Self-motivated and dependable, demonstrating flexibility and attention to detail in all assigned tasks.
 </li>
 <li>
 Reliable, punctual, and committed to presenting a positive company image at the Corniche Centre office.
 
 
 </li>
 </ul>
 
 Desirable Competencies and Additional Attributes for Administrative Coordinators
 
 
 
 <ul>
 <li>
 Experience working within the property, real estate, or professional services sector is advantageous.
 </li>
 <li>
 Familiarity with records management systems, visitor management software, or event coordination tools.
 </li>
 <li>
 Willingness to support wider office needs and provide back-up to reception or finance administration as required.
 </li>
 <li>
 Eager to learn and contribute to continuous improvement of office procedures and policies.
 </li>
 <li>
 Approachable and enthusiastic about working as part of a collaborative and high-performing real estate team.
 
 
 </li>
 </ul>
 If you are passionate about creating a supportive and well-organised office environment, and are ready to advance your administrative career with a leading real estate company in the Corniche Centre, we invite you to apply. Become a valued part of our team and help ensure our continued success.
</div>

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