administrative assistant coordinator

EDITE

EDITE Showroom is seeking a highly organized Offices Coordinator to manage the operational heartbeat of our New York showroom. This role focuses on administrative excellence, order management, and sales support.&rdquo;Key ResponsibilitiesAdministrative &amp; Office Operations<ul><li>Serve as the central point of coordination for the showroom team, managing schedules, meetings, and travel arrangements.</li><li>Prepare, organize, and maintain all internal and external documentation, including reports, sales tools, invoices, and line sheets.</li><li>Manage office and showroom supply inventory, ensuring timely restocking of packing materials, samples, and cleaning supplies.</li><li>Coordinate logistics and operational support for market weeks, trade shows, and client events.</li><li>Maintain a clean, organized, and professional showroom environment, aligned with brand standards.</li></ul>Order &amp; Sales Administration<ul><li>Manage wholesale orders on JOOR and Showroom Exchange platforms, ensuring accuracy and timely processing.</li><li>Track invoices, payments, and follow-ups with stores to ensure timely completion.</li><li>Prepare commission reports for internal tracking and reporting purposes.</li><li>Maintain and update product data, line sheets, and client records in sales platforms and internal systems.</li><li>Support the sales team with order entry, reporting, and administrative tasks to enhance operational efficiency.</li></ul>Client &amp; Showroom Coordination<ul><li>Assist with client and buyer appointments, providing a professional and welcoming experience.</li><li>Organize and manage incoming and outgoing product samples, including tagging, inventory tracking, and logistics coordination.</li><li>Support sales and operations teams during appointments, trade shows, and events to ensure smooth execution.</li></ul>Skills &amp; Qualifications<ul><li>1&ndash;3 years of administrative, operational, or sales support experience, preferably in a fashion showroom or similar environment.</li><li>Exceptional organizational, multitasking, and time management skills with a strong attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency with JOOR, Showroom Exchange, Microsoft Office (Excel preferred), and Google Workspace.</li><li>Experience with payment follow-ups and basic commission tracking/reporting is a plus.</li><li>Dependable, self-motivated, proactive, and able to work independently.</li><li>Ability to work efficiently under pressure and meet deadlines.</li><li>High school diploma required; bachelor&rsquo;s degree preferred.EDITE Showroom is seeking a highly organized Offices Coordinator to manage the operational heartbeat of our New York showroom. This role focuses on administrative excellence, order management, and sales support.&rdquo;</li></ul>Key ResponsibilitiesAdministrative &amp; Office Operations<ul><li>Serve as the central point of coordination for the showroom team, managing schedules, meetings, and travel arrangements.</li><li>Prepare, organize, and maintain all internal and external documentation, including reports, sales tools, invoices, and line sheets.</li><li>Manage office and showroom supply inventory, ensuring timely restocking of packing materials, samples, and cleaning supplies.</li><li>Coordinate logistics and operational support for market weeks, trade shows, and client events.</li><li>Maintain a clean, organized, and professional showroom environment, aligned with brand standards.</li></ul>Order &amp; Sales Administration<ul><li>Manage wholesale orders on JOOR and Showroom Exchange platforms, ensuring accuracy and timely processing.</li><li>Track invoices, payments, and follow-ups with stores to ensure timely completion.</li><li>Prepare commission reports for internal tracking and reporting purposes.</li><li>Maintain and update product data, line sheets, and client records in sales platforms and internal systems.</li><li>Support the sales team with order entry, reporting, and administrative tasks to enhance operational efficiency.</li></ul>Client &amp; Showroom Coordination<ul><li>Assist with client and buyer appointments, providing a professional and welcoming experience.</li><li>Organize and manage incoming and outgoing product samples, including tagging, inventory tracking, and logistics coordination.</li><li>Support sales and operations teams during appointments, trade shows, and events to ensure smooth execution.</li></ul>Skills &amp; Qualifications<ul><li>1&ndash;3 years of administrative, operational, or sales support experience, preferably in a fashion showroom or similar environment.</li><li>Exceptional organizational, multitasking, and time management skills with a strong attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency with JOOR, Showroom Exchange, Microsoft Office (Excel preferred), and Google Workspace.</li><li>Experience with payment follow-ups and basic commission tracking/reporting is a plus.</li><li>Dependable, self-motivated, proactive, and able to work independently.</li><li>Ability to work efficiently under pressure and meet deadlines.</li><li>High school diploma required; bachelor&rsquo;s degree preferred.</li></ul>Job Type: Full-timeBase Pay: $50,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Administrative Assistant / Coordinator

SupportHub360

<div><div><div><div><div><div><div><div>We are seeking a proactive and organized Administrative Assistant / Project Coordinator to support our Australian client, a growing builder. The ideal candidate should have a strong administrative background, excellent communication skills and preferably an understanding of construction industry operations.<h2 class="jobSectionHeader">
Key Responsibilities:</h2><ul><li>
Provide administrative support to project and site teams</li><li>
Coordinate project documentation, schedules and communications</li><li>
Prepare and maintain reports, records and project files</li><li>
Assist in project planning and tracking using project management tools</li><li>
Liaise with clients, suppliers and internal teams to ensure smooth project execution</li></ul><h2 class="jobSectionHeader">
Skills &amp; Qualifications:</h2><ul><li>
Strong communication and organizational skills</li><li>
Proficient in Microsoft Office applications</li><li>
Experience with project management or admin tools</li><li>
Knowledge of the civil construction industry preferred</li><li>
Experience with CAD or drawing software is an advantage</li></ul>
Working Days: Monday to Friday
Working Hours: AWST(6.30AM &ndash; 3.30PM IST)</div></div></div></div></div></div></div><div><div><div><div>
Job Location: Cochin</div></div></div></div></div>

Administrative Assistant / Project Coordinator

Union Developers (Pvt.) Ltd

We&rsquo;re Hiring &ndash; Executive Assistant / CoordinatorLocation: Union DevelopersJob Type: Full-time | On-siteAbout Us:Union Developers is one of the fastest-growing real estate development companies, known for our innovation, professionalism, and people-centric work culture.Key Responsibilities:Assist senior management in daily administrative and coordination tasks.Record, organize, and circulate Minutes of Meetings (MOMs) accurately and on time.Maintain follow-up on assigned action items from meetings.Handle correspondence, documentation, and scheduling efficiently.Provide coordination support between departments to ensure smooth workflow.Prepare reports, presentations, and summaries as required by management.Maintain confidentiality and professionalism in all interactions.Requirements &amp; Skills:Must have Proficiency in short-hand writing and Minutes of Meetings (MOMs)Excellent listening and communication skills.Strong interpersonal skills and a positive, professional attitude.Good organizational and multitasking abilities.Proficient in MS Office (Word, Excel, PowerPoint).Prior experience as an Executive Assistant or Coordinator.Bachelor&rsquo;s degree preferred.What We Offer:A professional, growth-oriented work environment.Opportunities for learning and career advancement.Competitive salary and benefits package.Collaborative team culture that values initiative and accountability.Interested candidates can send their updated resume to:amber.attiq@uniondevelopers.com or hr@uniondevelopers.comSubject Line: Executive Assistant / Coordinator &ndash; ApplicationJob Type: Full-timeWork Location: In person

Executive Assistant/ Coordinator

Schnell Tech (Pvt) Ltd

Full job descriptionWe are seeking a detail-oriented and proactive HR Assistant / Recruitment Coordinator to join our team in Lahore. This role involves supporting the HR and recruitment functions with day-to-day administrative and candidate management tasks.You will play a key role in reviewing applications, shortlisting candidates, coordinating interviews, and maintaining accurate records to ensure a smooth hiring and staff management process.Key Responsibilities:<ul><li>Review CVs and job applications for accuracy and relevance</li><li>Shortlist candidates based on job requirements and screening criteria</li><li>Conduct pre-screening calls to assess candidate suitability</li><li>Schedule and coordinate interviews (in-person and virtual)</li><li>Assist in conducting interviews to evaluate candidate fit</li><li>Maintain accurate records of all candidates interviewed and shortlisted</li><li>Manage attendance records and time-tracking for current staff</li><li>Assist with in-office interview logistics (preparation, setup, greeting candidates)</li><li>Conduct exit interviews and maintain corresponding documentation</li><li>Perform other administrative HR tasks as assigned</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, Sales or related field</li><li>1&ndash;2 years of experience in HR, recruiting, or administrative support preferred</li><li>Strong organizational skills and attention to detail</li><li>Excellent written and verbal communication in English and Urdu</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Ability to handle confidential information with integrity</li><li>Team player with a proactive, self-motivated attitude</li></ul>Benefits:<ul><li>Competitive salary based on experience</li><li>Growth opportunities in HR and operations</li><li>Friendly and supportive work environment</li><li>On-the-job training and mentorship</li></ul>Job Type: Part-timePay: From Rs15,000.00 per monthExpected hours: No less than 3 per weekWork Location: In person

HR Assistant / Coordinator

Confidential Company

Position OverviewThe Admin Coordinator will be responsible for day-to-day administrative and operational support to ensure smooth office and project activities while also serving as an assistant to the HR & Admin Director. The role involves coordination across various department, ensuring compliance, accuracy, and timely delivery of administrative tasks. Key Responsibilities<ul><li>Assist with the issuance and renewals of Trade Licenses, Ejari (tenancy contracts), Contracts, and Certificates for offices, labour camps and stores.</li><li>Coordinate with our PRO-Projects & authorities (TRAKHEES, Society of Engineers, Dubai & Sharjah Municipality) for engineer accreditations and other professional memberships. </li><li>Provide front desk support & work as receptionist during assigned hours, ensuring professional communication and assistance.</li><li>Support recruitment to coordinate staff onboarding, including documentation, induction, IT setup, and internal communication.</li><li>Maintain and update staff & workers annual leave records.</li><li>Manage petty cash entries of government-related transactions in ERP.</li><li>Handle business card requests, supplier coordination, and invoicing.</li><li>Consolidate invoices with the project PRO for timely submission and processing.</li><li>Assist in ISO documentation and audit requirements.</li><li>Maintain and update administrative registers and databases.</li><li>Assist in managing Access Cards (Head Office) and coordinate parking arrangements.</li><li>Support the Office manager with all related HO requirements (pest control, AC maintenance, among other areas).</li></ul> Requirements<ul><li>Bachelor&#x27;s degree in business administration, HR, or a related field.</li><li>5+ years of experience in administrative or office support roles.</li><li>Proficiency in MS Office and ERP systems.</li><li>Strong organizational and communication skills.</li><li>Knowledge of UAE regulatory procedures is an advantage.</li></ul>

Admin Coordinator

SSterling Workforce Enterprises Private Limited

The Admin Coordinator will be responsible for providing administrative support to ensure the smooth operation of the office.This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The Admin Coordinator will assist in coordinating office operations, supporting legal teams, handling correspondence, and maintaining records.Key Responsibilities:1. Administrative Support:&#9679; Manage daily office operations and ensure a well-organized work environment.&#9679; Handle incoming and outgoing correspondence, calls, and emails.&#9679; Schedule meetings, appointments, and maintain calendars for attorneys and management.&#9679; Prepare and format documents, reports, and presentations as required.2. Office Coordination:&#9679; Monitor and maintain office equipment and inventory.&#9679; Organize and manage filing systems&#9679; Support the coordination of office events, meetings, and conferences.3. Records &amp; Documentation:&#9679; Ensure proper documentation and confidentiality of sensitive information.Required Skills &amp; Qualifications:&#9679; Proven experience as an Administrative Coordinator or similar administrative role.&#9679; Strong organizational and multitasking skills.&#9679; Excellent written and verbal communication abilities.&#9679; Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).&#9679; Knowledge of office management systems and procedures.&#9679; Ability to handle confidential information with discretion.&#9679; Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred.&#9679; Fresher or student of last year degree college - any candidate pursuing BCOM/ BAF/ BBA etc would be preferred.Preferred Attributes:&#9679; Problem-solving attitude and willingness to take initiative.&#9679; Strong interpersonal skills and team-oriented mindset.Job Type: Full-timePay: &#8377;5,000.00 - &#8377;10,000.00 per monthWork Location: In person

Global Mission Support Services LLC

Administrative Coordinator &ndash; Nauru Medical CentreCountry Location: Nauru (Relocation required) Employer: Nauru Medical Centre Contract Type: Full-timeAbout the Role: We are seeking a detail-oriented and proactive Administrative Coordinator to support the day-to-day operations of the Nauru Medical Centre. The ideal candidate will assist with administrative functions, coordination between departments, and ensure efficient workflow within the hospital environment.Key Responsibilities:<ul><li>Provide administrative and clerical support to management and medical teams.</li><li>Coordinate meetings, schedules, and communication between departments.</li><li>Maintain accurate records, reports, and documentation.</li><li>Assist with procurement requests, HR coordination, and logistics support.</li><li>Support the onboarding process for staff and consultants.</li><li>Ensure compliance with internal policies and procedures.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 3 years of experience in administrative or coordination roles (preferably in healthcare or hospital settings).</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Proficient in MS Office and document management systems.</li><li>Flexible and adaptable in a multicultural environment.</li></ul>Benefits:<ul><li>Competitive salary package</li><li>Accommodation and travel arrangements provided</li><li>Opportunity to work in an international healthcare environment</li></ul>To Apply: Please send your updated CV with the subject line &ldquo;Admin Coordinator &ndash; Nauru Medical Centre&rdquo; to talent@gmss.ltdJob Type: Full-timeApplication Question(s):<ul><li>Are you willing to be relocated to the country Nauru once we hire you for this position?</li></ul>

Administrative Coordinator- Nauru Deployment

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Administrative Assistant / Coordinator

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Administrative Coordinator- Nauru Deployment