administrative assistant coordinator

SEA, Ltd.

<div><p>SEA, Ltd. is a nationally recognized forensic engineering firm, with over 55 years of industry experience. We find the &quot;why&quot; when things fail. Our primary clients consist of attorneys, insurance companies and manufacturers. We are seeking an Administrative Assistant (Project Coordinator) to work in-office, in our corporate office in Columbus, OH. This position will support a busy team of three technical engineers. Qualified candidates will have demonstrated strong attention to detail and demonstrated competency with technology.</p><p>
*Please note that this is an in-office opportunity*</p><p><b>
Essential Job FunctionsResponsibilities:</b></p><ul><li>
Provide proactive administrative support for various engineers by scheduling and tracking incoming and ongoing projects</li><li>
Responsible for document proofreading and letter composition</li><li>
Maintaining and coordinating engineers' schedules of meetings, site inspections, depositions, mediations, arbitrations, and trials and changes to trial schedules</li><li>
Review medical records as pertinent to ongoing matters</li><li>
Uploading images and documents to electronic files</li><li>
Handles verbal and written client communications</li><li>
Ability to understand the relationships and interplay of parties involved in the industries in which we operate, and to regularly apply that knowledge</li><li>
Maintains office files and databases</li><li>
Spreadsheet creation, data entry and manipulation</li><li>
Manage meeting and lab exam scheduling, both in-person and virtually</li><li>
Provide back up support for performing conflict checks</li><li>
Serve as receptionist as needed
</li><li>Answer in-bound telephone calls</li><li>
Assist with time and cost entry and reviewing of invoicing</li><li>
Regular and predictable physical presence in the office</li><li>
Accept and integrate constructive feedback into job performance</li></ul><p><b>
Position Requirements:</b></p><ul><li>
Bachelor's degree preferred but commensurate experience is considered</li><li>
Professional office experience required, legal or medical is a plus</li><li>
High level of proficiency in Microsoft Office (Word and Excel; PowerPoint) and Outlook, Adobe Acrobat and DocuSign</li><li>
Minimum of five years of professional office experience is ideal for this role</li><li>
Proactive approach to workflow</li><li>
Ability to pivot between tasks as priorities change quickly</li><li>
Ability to perform essential functions in a cyber-secure environment</li><li>
Excellent writing skills and proofreading skills</li><li>
Strong attention to detail</li><li>
Must have strong organizational, interpersonal, communication, time management and multi-tasking skills</li></ul><p><b>
Physical Requirements:</b></p><ul><li>
Ability to lift 20 lbs.</li><li>
Ability to communicate with colleagues and clients</li><li>
Ability to answer phones</li><li>
Ability to maneuver around the office</li><li>
Ability to file folders</li><li>
Ability to use a computer/keyboard</li></ul><p><b>
Benefits:</b></p><ul><li>
Two medical plan options
</li><li>Dentalvision coverage</li><li>
401(k) with company match</li><li>
Paid vacation, sick days and holidays</li><li>
Company-paid STD, LTD and life insurance</li></ul><p><i>
SEA places a strong value and diversity and wellness across the company. SEA is also focused on, and committed to, staff health and wellbeing. We offer several benefits aimed at health and wellbeing, including an Employee Assistance Program and a Motion Wellness Program that rewards activity through contributions to employee HSA accounts.</i></p></div>

Administrative Assistant (Project Coordinator)

Michigan Farm Bureau

<div>OBJECTIVE:
<div><b>
County Administrative Coordinator II (Marshall) Objective</b></div><div>
To help build and maintain an active and growing county Farm Bureau through encouraging member involvement, as well as supporting county committees and leadership. To assist the county Farm Bureau in developing and supporting successful Farm Bureau programs and services that meet the needs of the members. To update the county Farm Bureau website with member written articles, county program details and program pictures. Manage county social media outlets and create a social media strategy. To maintain accurate and efficient office and financials records for the county Farm Bureau.</div>
RESPONSIBILITIES:
<div><b>
County Administrative Coordinator II (Marshall) Responsibilities</b></div><div>
Work with county Farm Bureaus to encourage member involvement, assist county committees, and support Farm Bureau programs and services.</div><div></div><div><br>
Assist the executive committee in preparing the annual budget. Pay all routine bills within the budget. Maintain financial records including all recommended month-end reports, year-end reports, and monthly bank reconciliations of all county Farm Bureau bank accounts.</div><div></div><div><br>
Work with County President(s) and Regional Manager to prepare agendas and provide necessary information and correspondence for board and executive committee meetings.</div>
QUALIFICATIONS:
<div><b>
County Administrative Coordinator II (Marshall) Qualifications</b></div><div><b>
Required</b></div><div>
High school diploma or equivalent required.</div><div><br>
</div><div>One to three years general business and office management experience required.</div><div><br>
</div><div>Must be able to work with the public utilizing various methods of communication.</div><div><br>
</div><div>Ability and willingness to promote the objectives of the Farm Bureau organization required.</div><div><br>
</div><div>Must be able to work with volunteers, co- workers, county Farm Bureau members and the general public, while maintaining a service-conscious, helpful and courteous attitude.</div><div><br>
</div><div>Must possess a valid driver license with an acceptable driving record.</div><div></div><div><b><br>
Preferred:</b> Associate degree preferred. Volunteer management experience preferred.</div><div><br>
</div><div>Prior work experience with other volunteer organizations preferred.</div><div></div><div><b><br>
Note:</b><b> This is a part-time position working 3 - (8 hour) days per week. Flexible days - either Monday, Wednesday, Friday or Monday and two other days - 24 hours per week.</b></div><div></div><div><br>
PM19</div></div>

County Administrative Coordinator II (Marshall)

Atlas scarf fashion

<p>ACCOUNTANT / ADMIN COORDINATOR</p><p>Location: Dubai &amp; Sharjah</p><p>Company: Atlas Scarf Fashion</p><p>We are looking for a reliable and detail-oriented Accountant / Admin Coordinator to join our team.</p><p>Key Responsibilities:</p><ul><li>Manage daily accounting entries and bookkeeping</li><li>Handle Tally accounting software</li><li>Record sales, purchases, expenses, and supplier transactions</li><li>Assist with VAT-related documentation and reports</li><li>Perform bank reconciliations and account checks</li><li>Monitor inventory records and stock movements</li><li>Prepare basic financial and sales reports</li><li>Maintain organized records and documentation</li><li>Coordinate with store staff regarding stock, invoices, and operational matters</li><li>Provide administrative support to management when required</li><li>Assist customers and support retail operations when necessary</li></ul><p>Requirements:</p><ul><li>Experience using Tally is preferred</li><li>Good knowledge of accounting principles</li><li>Strong attention to detail and accuracy</li><li>Good communication skills in English</li><li>Proficiency in Microsoft Excel</li><li>Organized, responsible, and trustworthy</li><li>Ability to work independently and manage multiple tasks</li><li>Previous retail or fashion industry experience is an advantage</li></ul><p>Preferred:</p><ul><li>Experience with inventory management</li><li>Experience in UAE retail operations</li></ul><p>We are looking for someone who is not only strong in accounting but is also willing to support store operations and work closely with the sales team when neede</p><p>Pay: AED3,000.00 - AED5,000.00 per day</p><p>Work Location: In person</p>

Accountant / admin coordinator

The ST. LOUIS MAT & LINEN COMPANY

<p><b>Administrative &amp; Accounts Receivable Coordinator</b></p><p><b>$20 per hour</b></p><p><b>Monday &amp; Friday ~ 16 hours per week</b></p><p>St. Louis Mat &amp; Linen - St. Louis, MO</p><p>Join a Stable, Growing Local Company</p><p>St. Louis Mat &amp; Linen is seeking a highly organized, detail-oriented Administrative &amp; Accounts Receivable Coordinator to join our team. This position plays a critical role in supporting daily business operations, customer accounts, billing, payroll administration, and office management.We are looking for someone who takes ownership of their responsibilities, thrives in a fast-paced environment, and enjoys solving problems while providing excellent customer service.What You'll DoAccounts Receivable &amp; Billing</p><ul><li>Manage customer accounts and collections activities</li><li>Contact customers regarding past due invoices via phone, email, and mail</li><li>Generate weekly service invoices</li><li>Create monthly and quarterly customer billing invoices</li><li>Issue customer account statements</li><li>Process customer payments and maintain accurate payment records</li><li>Submit and reconcile credit card receipts</li><li>Process monthly customer payments</li></ul><p>Accounting &amp; Financial Support</p><ul><li>Process daily ACH transactions</li><li>Utilize merchant processing systems to retrieve and apply payments</li><li>Enter data into QuickBooks, including linen counts, orders, and account updates</li><li>Create and maintain journal entries</li><li>Reconcile bank statements monthly</li><li>Maintain accurate financial and customer records</li></ul><p>Administrative &amp; Office Support</p><ul><li>File documents and maintain organized records</li><li>Upload customer contracts and documentation</li><li>Print invoices, reports, and operational documents</li><li>Answer inbound customer calls regarding orders, billing, and service issues</li><li>Collaborate with service and sales teams to resolve customer concerns</li><li>Support payroll administration and new hire onboarding/orientation</li></ul><p>QualificationsRequired</p><ul><li>3+ years of office administration, bookkeeping, accounting, or accounts receivable experience</li><li>Proficiency with QuickBooks</li><li>Strong Microsoft Office skills, particularly Excel, Outlook, and Word</li><li>Excellent verbal and written communication skills</li><li>Strong organizational and time-management abilities</li><li>High attention to detail and accuracy</li><li>Ability to maintain confidentiality and professionalism</li></ul><p>Preferred</p><ul><li>Experience with collections and customer account management</li><li>Experience in a service-based, route-based, manufacturing, or distribution environment</li><li>Payroll support or HR administrative experience</li><li>Associate degree in Accounting, Business Administration, or related field</li></ul><p>We're Looking For Someone Who:</p><ul><li>Takes initiative and ownership of their work</li><li>Is highly organized and dependable</li><li>Follows through on commitments</li><li>Enjoys problem-solving and helping customers</li><li>Works well independently and as part of a team</li><li>Can manage multiple priorities without sacrificing accuracy</li></ul><p>Pay: From $20.00 per hour</p><p>Benefits:</p><ul><li>Referral program</li></ul><p>People with a criminal record are encouraged to apply</p><p>Work Location: In person</p>

Administrative & Accounts Receivable Coordinator

<p>ACCOUNTANT / ADMIN COORDINATOR</p><p>Location: Dubai &amp; Sharjah</p><p>Company: Atlas Scarf Fashion</p><p>We are looking for a reliable and detail-oriented Accountant / Admin Coordinator to join our team.</p><p>Key Responsibilities:</p><ul><li>Manage daily accounting entries and bookkeeping</li></ul><ul><li>Handle Tally accounting software</li></ul><ul><li>Record sales, purchases, expenses, and supplier transactions</li></ul><ul><li>Assist with VAT-related documentation and reports</li></ul><ul><li>Perform bank reconciliations and account checks</li></ul><ul><li>Monitor inventory records and stock movements</li></ul><ul><li>Prepare basic financial and sales reports</li></ul><ul><li>Maintain organized records and documentation</li></ul><ul><li>Coordinate with store staff regarding stock, invoices, and operational matters</li></ul><ul><li>Provide administrative support to management when required</li></ul><ul><li>Assist customers and support retail operations when necessary</li></ul><p>Requirements:</p><ul><li>Experience using Tally is preferred</li></ul><ul><li>Good knowledge of accounting principles</li></ul><ul><li>Strong attention to detail and accuracy</li></ul><ul><li>Good communication skills in English</li></ul><ul><li>Proficiency in Microsoft Excel</li></ul><ul><li>Organized, responsible, and trustworthy</li></ul><ul><li>Ability to work independently and manage multiple tasks</li></ul><ul><li>Previous retail or fashion industry experience is an advantage</li></ul><p>Preferred:</p><ul><li>Experience with inventory management</li></ul><ul><li>Experience in UAE retail operations</li></ul><p>We are looking for someone who is not only strong in accounting but is also willing to support store operations and work closely with the sales team when neede</p><p>Pay: AED2,500.00 - AED4,500.00 per month</p><p>Work Location: In person</p>

Accountant/ admin coordinator

Castle Group

<div>Overview:
<p>
The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office.</p><p>
The Administrative Assistant provides exemplary service in a manner consistent with the Castle Group's values and mission. They perform all responsibilities while demonstrating outstanding customer service skills as a representative of Castle Royal Service.</p>
Responsibilities:
<div><b>
Essential </b><b>Duties and </b><b>R</b><b>esponsibilities</b></div><ul><li>
Answers telephones promptly and assists residents with questions and concerns.</li><li>
Tracks resident issues to enable the Property Manager to identify major problems or trends.</li><li>
Maintains Association files, mail, binders, and office supply inventory.</li><li>
Attends Board Meetings as requested.</li><li>
Creates/posts newsletters and notices. Assists the manager with updating the website as needed.</li><li>
Maintains homeowner roster, database, mail instructions, and homeowner files.</li><li>
Assists in reviewing leases, if applicable, and processing new owner approval and interview packages.</li><li>
Review receivable reports and assist the property manager in forwarding collection packages to counsel.</li><li>
Inputs/Processes/Closes work orders as required for landscape, maintenance, housekeeping, etc.</li><li>
May be responsible for the processing of Association expense checks.</li><li>
Records miscellaneous income in assigned software.</li><li>
Assists residents with account balance inquiries. Researches discrepancies, processes overpayment refunds, and processes owner credits and charges as instructed by the Property Manager.</li><li>
Process ARCs and assist residents in booking amenity reservations.</li><li>
Assists residents with access control requests (new fob, gate remotes, transponders, etc).</li><li>
In the absence of a Covenants Coordinator, conduct the following:</li><li>
Inspect the community on a recurring schedule as determined by the Association. Update all inspection data into the assigned compliance system, including issuing and closing out with consistent enforcement, ensuring completion</li><li>
Upload violations to the Production folder for mail-outs daily.</li><li>
Respond to resident inquiries with the information necessary to correct the violation in a timely manner.</li><li>
Performs property inspections and follows up on work orders as needed as directed by the Property Manager</li><li>
Ensures all safety precautions and procedures are followed while performing duties.</li><li>
Other duties and responsibilities as assigned by the Property Manager.</li></ul>
Qualifications:
<div><b>
Qualifications</b></div><p>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.</p><div><b>
Education and Experience</b></div><ul><li>
High school diploma or equivalency required.</li><li>
A minimum of One (1) year of administrative support or related work experience is required. Must possess a strong administrative background.</li><li>
Intermediate command of computer hardware/software, specifically Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).</li><li>
The position may require a valid Driver&rsquo;s License.</li></ul><div></div><div><b><br>
Skills and Abilities</b></div><ul><li>
Strong customer service, communication, and interpersonal skills.</li><li>
Strong conflict resolution skills with the ability to handle and diffuse conflict situations required.</li><li>
Able to work under tight deadlines and use time effectively based on key priorities.</li><li>
Excellent verbal and written communication skills through the ability to communicate, receive, and exchange ideas and information using spoken and written language.</li><li>
Excellent interpersonal and office management skills.</li><li>
Excellent organizational skills and a high attention to detail.</li><li>
Ability to prioritize tasks in a fast-paced environment.</li><li>
Multiple language fluency is desirable and may be required depending on the community&rsquo;s needs.</li><li>
Ability to learn new technology.</li><li>
Ability to act with integrity, professionalism, and confidentiality.</li></ul><p></p><div><b><br>
Physical requirements</b></div><div>
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.</div><br>
<div></div><ul><li>
Able to work under pressure, maintain composure, and utilize good judgment during emergency/difficult and stressful situations.</li><li>
Ability to lift 30lbs. following appropriate safety procedures.</li><li>
Ability to:</li><li>
Work in a seating position for long periods</li><li>
Handle, grasp, and feel objects and equipment.</li><li>
Reach with hands and arms.</li><li>
Extensive use of fingers for typing and visual use of the computer monitor.</li><li>
Ability to quickly and easily navigate property/buildings are required to meet the job functions.</li><li>
Repeat various motions with wrists, hands, and fingers.</li><li>
Ability to detect auditory and visual emergency alarms.</li><li>
Ability to hear, understand, and respond appropriately to verbal requests made in person and over the telephone.</li><li>
Visual ability correctable to 20/20.</li><li>
Ability to respond verbally in an understandable, professional manner in person and over the telephone.</li><li>
May be required to travel for training sessions off-site on an infrequent, ad-hoc basis.</li><li>
May be required to cover administrative staff at other communities within reasonable distance when needed.</li></ul><div></div><div><b><br>
EQUAL EMPLOYMENT OPPORTUNITY</b></div><div>
Castle is an equal-opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.</div><div></div><div><b><br>
DISCLAIMER</b></div><div>
This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.</div></div><div></div>

Administrative Assistant - HOA

Roofing by Curry

<p><b>Administrative Coordinator (Front Desk)</b></p><p><b>Roofing by Curry</b><br/>Sarasota, FL 34240</p><p><b>Job Type:</b> Full-Time<br/><b>Schedule:</b> Monday&ndash;Friday, 8:00 AM &ndash; 5:00 PM</p><p><b>Pay:</b> Based on skill set and experience</p><p><b>Position Summary</b></p><p>Roofing by Curry is seeking a highly organized and customer-focused Administrative Coordinator to serve as the front desk hub of our office. This position is responsible for managing scheduling, customer communication, and supporting multiple departments to ensure a seamless customer experience.</p><p>The ideal candidate must align with our company values by demonstrating professionalism, maintaining positive relationships with customers, builders, and coworkers, and treating others with dignity and respect. We are looking for a caring individual who contributes to a positive and supportive work environment.</p><p><b>Responsibilities</b></p><ul><li>Schedule reroof and repair appointments</li><li>Coordinate and schedule warranty work with New Construction builders</li><li>Answer incoming calls and direct them to the appropriate departments</li><li>Respond to customer inquiries and provide accurate information</li><li>Schedule job inspections</li><li>Manage and rate incoming leads from Google and other sources</li><li>Maintain communication with customers before and after service completion</li></ul><p><b>Qualifications</b></p><ul><li>Previous administrative, customer service, or front desk experience preferred</li><li>Strong communication and phone skills</li><li>Excellent organizational and multitasking abilities</li><li>Ability to handle high call volume and follow-up communication</li><li>Strong problem-solving skills and attention to detail</li><li>Experience with CRM systems preferred (Salesforce experience is a plus)</li></ul><p><b>Compensation &amp; Benefits</b></p><ul><li>Competitive pay based on experience</li><li>Medical, dental, and vision insurance</li><li>Life insurance</li><li>Supplemental benefits available</li><li>Paid time off</li></ul><p><b>Work Environment</b></p><p>Fast-paced office environment with high customer interaction and team coordination.</p><p><b>Work Location:</b> In person</p><p>Pay: $19.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Coordinator (Front Desk)

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