administrative assistant coordinator

Parsons Corporation

<div>
 In a world of possibilities, pursue one with endless opportunities. Imagine Next!
 
 
 At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.
 
 
 
 Job Description
 
 
 
 
 Administrative Assistant/Coordinator (UAE National)
 
 
 
 
 Dubai, UAE
 
 
 
 Parsons is looking for an amazingly talented
 
 Administrative Assistant (UAE National)
 
 to join our team! In this role you will get to
 
 perform a variety of administrative functions for a project or department.
 
 
 
 
 What You'll Be Doing
 
 
 
 <ul>
 <li>
 Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
 </li>
 <li>
 Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.
 </li>
 <li>
 Scans documents for electronic storage.
 </li>
 <li>
 Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
 </li>
 <li>
 May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
 </li>
 <li>
 Assists junior document control staff to ensure effective implementation of project-specific procedures.
 </li>
 <li>
 Performs other duties commensurate with functional level and responsibilities.
 </li>
 <li>
 Contributes as a team player who is deadline driven and works well with others.
 </li>
 <li>
 Performs other responsibilities associated with this position as may be appropriate.
 
 
 
 </li>
 </ul>
 
 What Required Skills You'll Bring
 
 
 
 <ul>
 <li>
 Diploma/ degree or High school diploma
 </li>
 <li>
 Prior experience in administration/coordination
 </li>
 <li>
 Fresh graduates are also welcome to apply.
 </li>
 <li>
 Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
 </li>
 <li>
 Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
 </li>
 <li>
 Only UAE nationals will be considered for this role
 
 
 
 </li>
 </ul>
 Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
 
 
 We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
 
 
 Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.
</div>

Administrative Assistant/Coordinator (UAE National)

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Administrative Assistant/Coordinator (UAE National)
Dubai, UAE
Parsons is looking for an amazingly talented Administrative Assistant (UAE National) to join our team! In this role you will get to perform a variety of administrative functions for a project or department.
What You'll Be Doing:<ul><li>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</li><li>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.</li><li>
Scans documents for electronic storage.</li><li>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</li><li>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</li><li>
Assists junior document control staff to ensure effective implementation of project-specific procedures.</li><li>
Performs other duties commensurate with functional level and responsibilities.</li><li>
Contributes as a team player who is deadline driven and works well with others.</li><li>
Performs other responsibilities associated with this position as may be appropriate.</li></ul>
What Required Skills You'll Bring:<ul><li>
Diploma/ degree or High school diploma</li><li>
Prior experience in administration/coordination</li><li>
Fresh graduates are also welcome to apply.</li><li>
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.</li><li>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</li><li>
Only UAE nationals will be considered for this role</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Brunette Home Improvement

Administrative Assistant / Office CoordinatorBrunette Home Improvement &ndash; Lansing, MIAbout UsBrunette Home Improvement is a family-owned residential remodeling company proudly serving the Greater Lansing area for over 40 years. We specialize primarily in roofing, siding, windows, gutters, and decks, and are continuing to grow as demand for our services expands. Our team is built on strong local roots, quality craftsmanship, and honest communication with homeowners. We take pride in creating a supportive and professional work environment where every team member plays an important role in delivering a great experience for our customers.Position OverviewBrunette Home Improvement is seeking a reliable and organized Administrative Assistant / Office Coordinator to support daily office operations and serve as the first point of contact for homeowners. This role combines phone communication, scheduling, and administrative coordination to ensure smooth communication between customers, the sales team, project coordinators, and accounting.The ideal candidate is friendly, detail-oriented, and comfortable managing multiple responsibilities while maintaining a professional and helpful presence for clients.Key Responsibilities<ul><li>Answer incoming calls and emails and provide a professional first impression for customers</li><li>Schedule estimate appointments and service visits while gathering key project details from homeowners</li><li>Enter and maintain customer leads and project information in internal systems</li><li>Maintain organized records and documentation related to projects, invoices, and office operations</li><li>Track subcontractor compliance documentation including certificates of insurance</li><li>Conduct basic client follow-up calls to confirm homeowners have received invoices and direct billing questions to accounting</li><li>Register manufacturer and product warranties following project completion</li><li>Send thank-you letters or emails to homeowners after project completion</li><li>Route customer inquiries to the appropriate team members</li><li>Assist with general administrative tasks including filing, scanning, and document organization</li><li>Help maintain an organized office environment and assist with occasional office errands or supply ordering</li></ul>Qualifications<ul><li>Strong phone communication and customer service skills</li><li>Highly organized with strong attention to detail</li><li>Comfortable managing multiple tasks in a fast-paced office environment</li><li>Experience with office software (email, scheduling, document systems)</li><li>Ability to learn and adapt to new software systems</li><li>Previous administrative, receptionist, or office support experience preferred</li></ul>Schedule<ul><li>Approximately 30 hours per week, with potential for up to 40 hours depending on workload</li><li>Primarily in-office, with some flexibility when appropriate</li></ul>Compensation<ul><li>$15&ndash;$18 per hour, depending on experience and qualifications</li></ul>Pay: $15.00 - $18.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Administrative Assistant/Office Coordinator

Shige's Premier Auto Service

Executive Operations Assistant / Administrative CoordinatorCompany: Shige&rsquo;s Premier Auto Service Location: Gardena, CAPosition OverviewShige&rsquo;s Premier Auto Service is seeking a business-minded Executive Operations Assistant / Administrative Coordinator to support the owner and management team.This role is ideal for someone who is highly organized and interested in learning how a successful business operates behind the scenes. The position will assist with administrative organization, operational reporting, and monitoring key business metrics such as sales performance, technician productivity, inventory, and expenses.This position works directly with the business owner and provides visibility into the operational and financial performance of the company.The ideal candidate enjoys working with numbers, systems, and processes and wants to grow within a company that is expanding its operations.Key ResponsibilitiesAdministrative Organization<ul><li>Scan and digitize business records</li><li>Maintain organized digital filing systems</li><li>Manage employee documentation and HR files</li><li>Organize vendor invoices and records</li></ul>Business Data &amp; KPI Tracking<ul><li>Track weekly sales numbers and performance metrics</li><li>Monitor technician productivity reports</li><li>Assist with tracking parts margins and expenses</li><li>Prepare weekly operational dashboards for management</li></ul>Financial &amp; Transaction Oversight<ul><li>Review and categorize company expenses</li><li>Track vendor purchases and inventory levels</li><li>Organize documentation for bookkeeping and accounting</li><li>Identify inconsistencies or unusual transactions</li></ul>Operations Support<ul><li>Assist with internal reporting between departments</li><li>Track operational projects and equipment purchases</li><li>Support onboarding documentation for new employees</li><li>Help implement systems that improve business organization</li></ul>Desired Qualifications<ul><li>Strong organizational skills</li><li>Business-minded and analytical thinker</li><li>Comfortable working with spreadsheets and data</li><li>High attention to detail</li><li>Strong communication skills</li><li>Ability to handle confidential information</li></ul>Education or experience in business, operations, accounting, or administration is preferred but not required.Ideal Candidate MindsetThe right candidate will be someone who:✔ Thinks like a business operator ✔ Enjoys analyzing numbers and systems ✔ Notices inefficiencies and opportunities for improvement ✔ Takes initiative and solves problemsCompensationPay range depending on experience:$24 &ndash; $34 per hourOpportunity to grow into expanded operational responsibilities as the company continues to grow.Pay: $24.00 - $34.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant / Operations Coordinator

Birch Hill Behavioral Health, PLLC

<div>
 
 Birch Hill Behavioral Health is seeking a part-time highly organized, warm, and proactive Administrative Assistant/Clinical Coordinator to support both front-end client communication and back-end clinical operations.
 
 
 
 
 
 This role is ideal for someone who enjoys a balance of client and staff support, optimizing systems, and helping clients feel supported from their very first inquiry through ongoing care.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Client Communication &amp; Intake
 
 <ul>
 <li>
 Respond to website inquiries, emails, and calls to the main business line
 </li>
 <li>
 Communicate services, clinician availability, and program information
 </li>
 <li>
 Screen referrals and match new patients with appropriate clinicians
 </li>
 <li>
 Assist patients in finding alternative resources when needed
 </li>
 <li>
 Coordinate consultation calls and intakes
 </li>
 <li>
 Create new client profiles and initiate e-forms via SimplePractice
 </li>
 </ul>
 
 
 
 
 Billing &amp; Insurance Support
 
 <ul>
 <li>
 Oversee invoices, superbills, and AutoPay setup
 </li>
 <li>
 Monitor balances and communicate with families when needed
 </li>
 <li>
 Serve as liaison with insurance companies
 </li>
 <li>
 Generate Good Faith Estimates
 </li>
 <li>
 Billing adjustments
 </li>
 </ul>
 
 
 
 
 Team &amp; Operations Support
 
 <ul>
 <li>
 Maintain clinician scheduling preferences
 </li>
 <li>
 Track referral sources and staff productivity metrics
 </li>
 <li>
 Assist with staff birthdays, anniversaries, and team events
 </li>
 <li>
 Support founders with hiring inquiries and monthly reporting
 </li>
 <li>
 Create and organize resource flyers (Canva)
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Experience with HIPAA-compliant systems (SimplePractice preferred)
 </li>
 <li>
 Comfort with billing, insurance coordination, and financial tracking
 </li>
 <li>
 Detail-oriented and proactive
 </li>
 <li>
 Warm, professional presence
 </li>
 </ul>
 
 
 
 
 Ideal candidate would be able to be in-person for one day per week (4-6 hours); fully-remote applicants may be considered. Start date - May 2026.
 
</div>

Administrative Assistant/Clinical Coordinator

ABANZAMOS, LLC

Overview<ul><li>We are seeking a detail-oriented and proactive Administrative Assistant to support our team in a fast-paced environment. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks efficiently. This role is crucial in ensuring smooth operations within the office.</li><li>Abanzamos is a leading provider of in-home ABA therapy services for children with autism in Puerto Rico. Our mission is to nurture growth and support families through personalized, compassionate care that empowers children to reach their full potential. An integral part of our success is the Administrative Assistant, who plays a crucial role in managing the day-to-day operations that ensure our services are delivered seamlessly. From coordinating schedules to managing documentation and ensuring compliance with industry standards, the administrative assistant is the backbone of our daily workflow, enabling our therapists to focus on delivering high-quality care to our clients.</li><li>Currently have office in Bayamon but we are planning relocate San Juan/ Guaynabo Area.</li></ul>Duties<ul><li>Coordinate and manage therapy session schedules for clients and therapists using WebABA, ensuring accurate assignment of appointments and timely updates.</li><li>Communicate with families, therapists, and supervisors regarding changes, cancellations, or rescheduling of sessions, addressing conflicts and ensuring compliance with company policies and procedures.</li><li>Serve as the main point of contact for scheduling inquiries and provide administrative support related to scheduling, including onboarding new clients and therapists by setting up initial appointments.</li><li>Provide comprehensive administrative support to the management team and staff, including scheduling, filing, and communication tasks.</li><li>Manage office correspondence, including emails, phone calls, and messages, ensuring clear and timely communication between therapists, clients, and the administrative team.</li><li>Maintain and organize digital files, ensuring accurate records in compliance with company and legal requirements, including HIPAA regulations.</li><li>Track and submit expenses, such as material reimbursements, payroll details, and mileage, while assisting with basic bookkeeping and payroll management tasks.</li><li>Coordinate meetings and appointments, preparing necessary documentation and materials.</li><li>Perform general clerical duties, including managing office supplies, picking up office mail once a month, and organizing company materials to ensure efficient office operations.</li></ul>Requirements<ul><li>Preferred Qualifications:</li><li>High school diploma or equivalent; Associate&rsquo;s degree preferred.</li><li>Proven experience in scheduling, coordination, or administrative roles, preferably within an ABA therapy setting or similar healthcare field (previous experience as a Medical Receptionist is a plus).</li><li>Proficiency in scheduling software (experience with WebABA is a plus) and computer literacy, including Microsoft Office Suite, Google Workspace, Zoom, and Canva.</li><li>Familiarity with HIPAA compliance and confidentiality requirements, with the ability to handle sensitive information discreetly.</li><li>Bilingual in Spanish and English, with excellent written and verbal communication skills in both languages.</li><li>Strong organizational skills, attention to detail, and ability to multitask effectively in a fast-paced environment.</li><li>Excellent proofreading skills and strong problem-solving and critical thinking abilities, with the capability to prioritize tasks efficiently.</li><li>Ability to work collaboratively with team members, therapists, clients, and external partners.</li><li>Familiarity with ABA services is an advantage but not required.</li></ul>Skills &amp; Competencies<ul><li>Organization: Strong ability to keep documents, schedules, and records organized and easily accessible.</li><li>Communication: Clear and professional communication with staff, clients, and partners, both in writing and in person.</li><li>Problem-Solving: Ability to work independently to resolve issues, ensuring the office runs smoothly.</li><li>Attention to Detail: Ensure accuracy in scheduling, reporting, and documentation.</li><li>Time Management: Effectively manage time and prioritize tasks to meet deadlines.</li></ul>Pay: $12.50 - $14.00 per hourBenefits:<ul><li>Paid time off</li></ul>Schedule:<ul><li>Day shift</li><li>Monday to Friday</li></ul>Experience:<ul><li>Administrative assistant: 1 year (Preferred)</li></ul>Ability to Relocate:<ul><li>Bayam&oacute;n, PR 00956: Relocate before starting work (Required)</li></ul>Work Location: In person

Administrative Assistant/Scheduling Coordinator

Confidential Company

<div>
 
 Location - Midtown Manhattan - 4 days in-office
 
 
 Typically 9am - 5pm
 
 
 
 
 
 Overview
 
 
 We are seeking a highly organized and detail-oriented
 
 Administrative Assistant/Scheduling Coordinator
 
 to support senior leadership with a primary focus on
 
 interview scheduling and candidate coordination
 
 . This role is critical to ensuring a seamless, professional experience for candidates, clients, and internal stakeholders by managing complex calendars, coordinating interviews across multiple time zones, and maintaining clear, proactive communication.
 
 
 
 
 
 The ideal candidate thrives in a fast-paced environment, is meticulous with details, and excels at juggling priorities while maintaining a polished and professional demeanor.
 
 
 
 
 
 Key Responsibilities
 
 
 Interview Scheduling &amp; Coordination
 
 <ul>
 <li>
 Coordinate and schedule
 
 high-volume interviews
 
 across multiple stakeholders, including executives, hiring managers, candidates, and clients
 </li>
 <li>
 Manage
 
 complex calendars
 
 , often with last-minute changes or competing priorities
 </li>
 <li>
 Schedule virtual, in-person, and multi-round interview processes
 </li>
 <li>
 Handle rescheduling, cancellations, and urgent changes with professionalism and speed
 </li>
 <li>
 Prepare and send interview confirmations, calendar invites, agendas, and logistics
 </li>
 <li>
 Ensure candidates receive timely instructions, links, and directions
 </li>
 </ul>
 
 
 
 
 Process &amp; Coordination Excellence
 
 <ul>
 <li>
 Partner closely with internal teams to align availability and priorities
 </li>
 <li>
 Identify opportunities to improve scheduling workflows and efficiency
 </li>
 <li>
 Maintain a high-touch, white-glove candidate experience
 </li>
 <li>
 Ensure consistency, accuracy, and professionalism in all communications
 </li>
 </ul>
 
 
 
 
 Executive &amp; Administrative Support
 
 <ul>
 <li>
 Provide day-to-day administrative support to senior executives or recruiters
 </li>
 <li>
 Act as a primary point of contact for scheduling-related communication
 </li>
 <li>
 Track interview status and maintain accurate scheduling records
 </li>
 <li>
 Support meeting preparation, follow-ups, and documentation as needed
 </li>
 <li>
 Maintain confidentiality and discretion with sensitive information
 </li>
 </ul>
 
 
 
 
 Requirements
 
 
 2-10+ years of admin and/or scheduling experience
 
 
 Bachelor degree highly preferred
 
 
 
</div>

Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)

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Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)