administrative assistant coordinator

Moffitt Cancer Center

<div>Job Summary:
The Administrative Coordinator role supports one or more Director-level or above positions with complex administrative problems, prepares non-routine documents, reports, spreadsheets as requested, develops advanced presentation materials, coordinates special projects. The Administrative Coordinator remains knowledgeable about business unit policies or research budget variance depending on the department assigned and follows up to resolve issues. Explains policy/procedures to other parties, collects, compiles and analyzes moderately complex to complex data. The Administrative Coordinator may assist in training or answering questions from the Management Assistant and/or Office Assistant. 

Minimum Experience and Education Required:
<ul><li>3 years administrative support experience in healthcare, research and/or academic setting.</li>
<li>High School Diploma/GED,</li>
</ul>
Preferred Education:
<ul><li>Bachelor's Degree</li></ul> 
 
Location: H. Lee Moffitt Cancer Center &amp; Research Institute &middot; Virtual Care 
Schedule: Full Time, Day Shift, Mon - Fri 8-5</div>

ADMINISTRATIVE COORDINATOR

Bethel Nuirsing Home

The Office Coordinator assists the Adult Day Services Center by performing administrative duties that are essential for the daily functioning of the program. The Office Coordinator is responsible for the coordination and scheduling of all participant transportation services under the direction of the Program Director. In addition, the Office Coordinator shall assist the Program Director with marketing endeavors and public relations appointments.EXPERIENCE:1. At least one year of experience as an administrative assistant in the health field.2. Ability to communicate well with the participants, families and staff.3. Skills in typing, Excel, PowerPoint, filing and good telephone communication.4. Ability to organize and keep detailed records.5. Some understanding of medical terms and health procedures.7. Handles sensitive and confidential material.Job Type: Part-timePay: $24.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>administrative assistant in the health field.: 1 year (Required)</li></ul>Work Location: In person

Office Coordinator Adult Day Care Program

Peoplelogic

<div>Job Title: Admin Coordinator - Analyst (Executive Assistant)
Overview:
Skills : Executive Assistant, Calendar Management, Travel and Expense Management, Vendor and Stakeholder Management, Global exposure, Advanced Excel.
Experience : 3 to 5 Years 
Location : Hyderabad, Bangalore, Gurugram
Shift : 2:00PM to 11:00 PM (IST)
About Role
The Admin Coordinator - Analyst plays a pivotal role in ensuring the smooth and efficient operation of administrative functions within the organization. This position involves coordinating office activities, supporting various departments and maintaining effective communication across teams.
Responsibilities:
<ul><li>Providing flexible and effective administrative and operational support to the team</li></ul>
<ul><li>Tracking materials production and shipping</li></ul>
<ul><li>Managing uploading and tracking of documents in review/compliance systems</li></ul>
<ul><li>Collecting information and forms from multiple stakeholders.</li></ul>
<ul><li>Arranging meetings that accommodate the complex agendas of multiple participants.</li></ul>
<ul><li>Booking travel and accommodation for the team members.</li></ul>
<ul><li>Setting up records of publication projects in a publication database.</li></ul>
<ul><li>Ensuring project information in publication records is accurate and up to date.</li></ul>
<ul><li>Generating reports from the publication database for internal and client use.</li></ul>
<ul><li>Keeping customized reports (slide decks, excel sheets, word documents) up-to-date based on information from the publication database</li></ul>
<ul><li>
</li></ul><ul><li>Qualifications:</li></ul>
<ul><li>Education: 
Degree or equivalent experience in Admin, or a related field.
Experience: 
Proven experience in a similar role, with a strong understanding of business operations and administration, preferably in a fast-paced, dynamic environment.
Skills:
</li></ul><ul><li>3-5 years of experience in business operations, with a strong focus on managing day-to-day operational tasks.</li></ul>
<ul><li>Convey information clearly, listen actively, and collaborate effectively to ensure smooth coordination and implementation of programs.</li></ul>
<ul><li>Highly organized to manage multiple tasks, timelines, and resources effectively.</li></ul>
<ul><li>Team player.</li></ul>
<ul><li>Pay close attention to detail to ensure accuracy.</li></ul>
<ul><li>Meeting deadlines and managing competing priorities.</li></ul>
<ul><li>Microsoft Office skills.</li></ul>
<ul><li>Excellent command of written and spoken English.</li></ul></div>

Admin Coordinator - Analyst (Executive Assistant)

Fredson & Statmore, LLC

Busy plaintiff's personal injury law office seeking an intake coordinator/legal assistant. The intake coordinator/legal assistant will be handling various tasks including meeting with new clients, completing intakes, opening new files, opening new insurance claims, client contact, and more. The individual should have strong written and organizational skills.We offer excellent benefits, a great compensation package and an opportunity for growth within the firm. Any interested candidates should send a resume and salary requirements.All resumes will be kept in confidence.Job Type: Full-timePay: $23.34 - $28.11 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Clark, NJ 07066 (Required)</li></ul>Ability to Relocate:<ul><li>Clark, NJ 07066: Relocate before starting work (Required)</li></ul>Work Location: In person

Intake Coordinator/Legal Assistant

Fulkrum

<div>Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide.

Our commitment to excellence has been recognised with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). Most recently, Fulkrum was named the 2025 winner in the People, Culture &amp; Optimisation category at the EIC North &amp; Central America Regional Awards. 


Our Abu Dhabi office is currently seeking a highly motivated and experienced Coordination Assistant to join our dynamic team. 
Role Overview:

The role will be to directly support the coordination team in your regional office with all administration and coordination matters. The role will be varied and fast-paced. 
Key Responsibilities and Duties
<ul>
<li>Support the Coordination team with all administrative and coordination tasks.</li>
<li>Handle internal and external office enquiries efficiently.</li>
<li>Regularly update our database with client and inspector data and reports</li>
<li>Research on behalf of managers as needed.</li>
<li>You will be expected to ensure that the database is up to date, and to input client/inspector data and reports into the system regularly.</li>
<li>Source candidates in line with client requirements.</li>
<li>Prepare and manage client timesheets for the QCC.</li>
<li>Review and approve inspectors&rsquo; invoices promptly.</li>
<li>Provide backup coordination support during urgent or emergency situations when assistance is required by the lead QC coordinator. 
</li>
<li>Contact Technical Personnel for up-to-date certificates and CVs.</li>
<li>Formatting inspector CVs to maintain professional standards.</li>
<li>Book meetings for managers and colleagues, ensuring smooth scheduling.</li>
<li>Manage incoming calls and draft correspondence.</li>
<li>Taking minutes during meetings and handling various day-to-day administrative tasks</li>
<li>Plan and arrange social events and team-building activities with local managers</li>
<li>Support the Accounts team with AP/AR enquiries</li></ul> 


Skills and Qualifications:
<ul>
<li>Excellent time management and efficiency</li>
<li>Ability to meet deadlines and keen eye for detail.</li>
<li>Must be able to read and interpret instructions carefully</li>
<li>Extensive working knowledge of MS Office programs</li>
<li>Strong Administration skills</li></ul> 


Personal Skills:
<ul>
<li>Organisational skills and ability to multitask</li>
<li>Excellent communication skills</li>
<li>Strong team ethics</li>
<li>Working flexibly, providing continued support to the Fulkrum team where required</li></ul> 


HSE Awareness:

All personnel are made aware of Fulkrum&rsquo;s Health and Safety policy and procedures during the Onboarding process. 
Why Join Us?

This is an exciting opportunity for a driven Coordination Assistant to showcase their expertise in a supportive and collaborative environment. At Fulkrum, you&rsquo;ll make a tangible impact while advancing your career in the thriving global business sector. 
We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum's success in attracting new clients and expanding our global footprint is a testament to our excellence and dedication. We have regular reward and recognition initiatives, a social budget, and a refer-a-friend scheme to ensure our team feels valued and motivated. 
Join us to be part of a high-performing team with ample opportunities for skill enhancement and development. Be a part of our success story and contribute to our continued growth and innovation. 
Apply now and become a valued part of our growing team! 


Fulkrum</div>

Coordination Assistant

WorleyParsons

Overview Job Description - Admin Coordinator (ABU024C) Company: Worley Role Administrative Support Schedule Full-time Employment Type Employee Job Posting Posting date: Oct 12, 2025 Unposting Date - Reporting Reporting Manager Title: Administrative Services Supervisor II Role Purpose The Administrative Assistant helps project managers and teams by organizing tasks, tracking progress, and handling paperwork. This role ensures smooth communication and coordination to keep projects/operations running efficiently. Key Accountabilities <ul> <li>Assist with scheduling and preparation of meetings.</li> <li>Communicate with team members and help with coordination.</li> <li>Monitor project deadlines and support team members with tasks.</li> <li>Prepare basic reports and presentations.</li> <li>Help with budget tracking and expense management.</li> <li>Follow up on action items to keep projects on track.</li> </ul> Job Specific Skills (knowledge, experience, capabilities, systems) <ul> <li>Organization skills: Ability to manage documents and schedules.</li> <li>Basic computer skills: Familiarity with tools like Microsoft Word, Excel, and email.</li> <li>Communication skills: Clear and professional English writing and speaking.</li> <li>Attention to detail: Keeping track of deadlines and project updates.</li> <li>Time management: Prioritizing tasks to meet deadlines.</li> <li>Teamwork: Working well with different people.</li> </ul> Qualifications <ul> <li>High school diploma.</li> </ul> Moving forward together We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law. We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change. Recruitment fraud notice Worley has been notified of fraudulent employment inquiries and/or offers being made to prospective candidates. These activities have generally occurred via email but may occur by other means. Generally prospective candidates are being asked to provide detailed personal information and possibly being asked to pay application fees. Worley does NOT require any payment or fees from prospective candidates. Do not provide any personal/financial information whatsoever, and do not make any payments requested by any email or other communication requesting such data to secure employment with Worley or any of its subsidiaries. If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. If you are interested in employment with Worley, please view the career information on our website and follow application instructions for career opportunities for which you are qualified.

Admin Coordinator

golden granites

Job Title: Administrative Coordinator (International Buyer &amp; Export Coordination)Job SummaryWe are seeking a highly organized Administrative Coordinator with strong experience in export operations, international buyer communication, and administrative management. The role requires excellent English fluency, the ability to handle salary sheet preparation, manage payment transactions for buyers, and maintain banking and documentation processes efficiently.Key Responsibilities<ul><li>Coordinate with international buyers through email and act as the communication bridge between buyers and the factory.</li><li>Handle export documentation, order follow-ups, and shipment coordination.</li><li>Prepare bank documents for foreign currency payments and related export transactions.</li><li>Manage online banking activities for payments, transfers, and buyer-related financial processes.</li><li>Prepare monthly Salary Sheets and support HR/admin with payroll-related documentation.</li><li>Handle payment transactions for buyers, ensuring accuracy and timely processing.</li><li>Maintain and organize all administrative files, records, and digital documents.</li><li>Provide day-to-day administrative support to ensure smooth office and factory coordination.</li></ul>Mandatory Skills<ul><li>Experience in Export Operations (1&ndash;5 years).</li><li>Experience in International Buyer Communication.</li><li>English Fluency &ndash; Mandatory (written &amp; verbal).</li><li>Experience in preparing salary sheets / payroll documentation.</li><li>Ability to handle payment transactions and bank-related processes.</li><li>Strong knowledge of MS Excel, Word, and email communication.</li><li>Excellent organizational and file management skills.</li></ul>Experience Required1 to 5 years in export, administrative coordination, or international communication roles.Qualifications<ul><li>Bachelor&rsquo;s degree in Commerce, Business Administration, or related field (preferred).</li><li>Strong communication and time-management skills.</li><li>Ability to manage confidential information responsibly.</li></ul>Job TypeFull-time &ndash; Work from officeLocationAlwarpet, ChennaiSalary25 to 30 Based on the Interview PerformanceContact Mail Id - rcsekar33@outlook.comContact Number- 9361844251Job Type: Full-timePay: From &#8377;25,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Flexible schedule</li><li>Paid sick time</li><li>Provident Fund</li></ul>Work Location: In person

Administrative Coordinator

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