administrative assistant coordinator

G & C Auto Body, Inc.

<div><div><div>G &amp; C Auto Body has been in operation since 1972 with a strong commitment to excellence and world class customer service.</div>
<div></div><div><div>Our Core Values:</div>
<div>We have a relentless focus on results</div>
<div>We have an unmatched work ethic</div>
<div>We embrace transparency</div>
<div>We continuously evolve</div>
<div></div><div>Go to http://gandcautobody.com/ to learn more about the company and values that make us one of the best.</div>
</div>
</div><div></div><ul><li>Are you looking for a career path?</li></ul>
<ul><li>Do you want to work hard to make a great living?</li></ul>
<ul><li>Do you like a fast pace environment where you will be challenged to grow?</li></ul>
<div></div><div>Apply Now for this Clerical Parts Coordinator opening!</div>
<div></div><div>Benefits of the Clerical / Admin Parts Coordinator Detailer Position:</div>
<ul><li>Medical, Dental &amp; Vision Coverage (We cover our Employees 100%) - Plus COPAY Visa!</li>
<li>Pay: $24.00/hour. (The Clerical / Administrative Associate position has a pay scale that consists of the following elements and ranges. Wages include base hourly compensation range of 20 to 26.)</li>
<li>Up to 300 dollar bonus per month based on performance metrics</li>
<li>401(k) plan with company matching</li>
<li>PTO, Sick Leave and Paid Holidays</li>
<li>Company paid Basic Life &amp; AD&amp;D Insurance</li>
<li>Voluntary benefits include: accident insurance, critical illness insurance, hospital indemnity insurance and pet benefits and insurance.</li>
<li>Also including commuter benefits, global emergency assistant services and employee assistance program (EAP)</li>
<li>Position is full time - Monday - Friday 7:30 am - 5:00 pm, with a 30 minute lunch.</li>
</ul><div>Example Responsibilities of the Clerical / Administrative Parts Coordinator:</div>
<div>**Experience in the following areas is a plus but NOT REQUIRED:</div>
<ul><li>Computerized check writing</li>
<li>Time Card handling</li>
<li>Daily/Weekly/Monthly Reporting to Manager &amp; Corporate</li>
<li>Accounts Payable and Receivable</li>
<li>Audit Compliance of Clerical Paperwork</li>
<li>Answering customer phone calls</li>
<li>Greeting customers in store</li>
<li>Check in parts from a variety of vendors</li>
<li>Check for damage and part accuracy</li>
<li>Receiving invoices</li>
<li>Give our customers a ride home</li>
<li>Washing vehicles</li>
<li>Some janitorial work</li>
</ul><div>Requirements for the Clerical / Admin Parts Coordinator Detailer position:</div>
<ul><li>Computer/Typing Abilities</li>
<li>Polished telephone and email abilities</li>
<li>Customer Service</li>
<li>Bilingual in Spanish (a plus, but not mandatory)</li>
<li>Valid Driver's License</li>
<li>Hard Working</li>
<li>Ability to multi-task, prioritize and shift gears quickly</li>
<li>Complete tasks with efficiency and accuracy</li>
<li>Confident self-starter who works well independently</li>
<li>Takes initiative and able to receive feedback while working as part of a team</li>
</ul><div>Apply Now for this Clerical / Admin Parts Coordinator opening!</div>
<div> 
You must have a valid California Driver's License and be able to pass a background check &amp; drug screen prior to hire. 
 
Thank you for applying with our company!</div></div>

Clerical Administrative Parts Coordinator/ Detailer

Scale With Creatives

<div>
 
 We are looking for a highly organized, proactive, and detail-oriented Executive Assistant / Administrative Coordinator to support management in daily operations, administration, and project coordination. This role is essential for ensuring smooth workflow, strong follow-up, and structured communication across teams, suppliers, and partners.
 
 
 
 
 
 Position Overview :
 
 
 Provide on site comprehensive administrative, operational, and organizational support to management.
 
 
 Act as a key point of contact for internal teams, suppliers, clients, and partners.
 
 
 Assist in coordinating on site daily operations, documentation, communication, and follow-up of strategic projects.
 
 
 Ensure continuity of tasks and support during the manager&rsquo;s absence.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Administrative &amp; Office Management:
 
 
 -Manage emails, calendars, appointments, and internal communication.
 
 
 -Prepare reports, presentations, meeting notes, and follow-up documents.
 
 
 -Organize files, maintain databases, and ensure proper documentation flow.
 
 
 -Handle travel arrangements, bookings, and logistics.
 
 
 
 
 
 Operational Support:
 
 
 -Assist with product registrations, regulatory files, certificates, and compliance documents.
 
 
 -Follow up with suppliers, partners, and clients on ongoing tasks.
 
 
 -Support production planning, stock management, and purchasing coordination.
 
 
 -Help with ERP updates, data entry, and quality checks.
 
 
 
 
 
 Project Coordination:
 
 
 -Track progress of ongoing projects and ensure deadlines are met.
 
 
 -Communicate with different departments to ensure alignment.
 
 
 -Prepare project summaries, timelines, checklists, and action plans.
 
 
 -Support during events, exhibitions, and market launches.
 
 
 
 
 
 Communication:
 
 
 -Draft professional emails, official letters, and reports.
 
 
 -Maintain clear communication with internal and external stakeholders.
 
 
 -Handle follow-up messages, reminders, and scheduling.
 
 
 
 
 
 Regulatory &amp; Documentation:
 
 
 -Assist in preparing IFRA, SDS, allergen lists, artwork validations, and technical sheets.
 
 
 -Support with Montaji, SASO, CPNP, and GCC documentation.
 
 
 -Ensure documents are accurate, complete, and up-to-date.
 
 
 
 
 
 Graphic &amp; Packaging Support:
 
 
 -Use Adobe Illustrator to modify packaging files, labels, barcodes, artworks, and templates.
 
 
 -Ensure artworks meet technical specifications.
 
 
 -Coordinate with designers, printing companies, and suppliers.
 
 
 -Assist in checking conformity between design files and final printed products.
 
 
 
 
 
 Quality &amp; Follow-Up:
 
 
 -Perform quality control checks.
 
 
 -Ensure all data in ERP is updated and correct.
 
 
 -Track shipments, production status, and delivery timelines.
 
 
 
 
 
 3. Required Skills:
 
 
 
 
 
 Excellent communication skills in English.
 
 
 Strong organizational and multitasking abilities.
 
 
 Proficiency in Adobe Illustrator (mandatory).
 
 
 Proficiency in Microsoft Office, Google Workspace, and ERP systems.
 
 
 High attention to detail and strong problem-solving skills.
 
 
 Ability to work independently and prioritize tasks effectively.
 
 
 Discretion and professionalism when handling sensitive information.
 
 
 
 
 
 4. Preferred Experience
 
 
 
 
 
 Previous experience in administrative or executive assistant roles.
 
 
 Background in cosmetics, perfumes, manufacturing, or supply chain.
 
 
 Familiarity with regulatory processes.
 
 
 Experience in coordination, logistics, or project management.
 
 
 
 
 
 5. Personal Qualities
 
 
 
 
 
 Reliability, professionalism, and confidentiality.
 
 
 Strong sense of responsibility and ownership.
 
 
 Flexibility and adaptability.
 
 
 Team spirit and proactive mindset.
 
 
 Ability to learn quickly and work under pressure.
 
 
 
 
 
 6. Reporting Line
 
 
 
 
 
 Reports directly to the General Manager.
 
 
 Acts as backup for key management tasks.
 
 
 
 
 
 7. Contract &amp; Work Conditions
 
 
 
 
 
 Full-time, on site position.
 
 
 Based in Sharjah/Dubai.
 
 
 Work schedule aligned with company operational hours.
 
 
 
 
 
 How to Apply:
 
 
 Please fill in the form.
 
 
 .
 
</div>

Executive Assistant / Administrative Coordinator

Fulkrum

<div>Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide.

Our commitment to excellence has been recognised with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). Most recently, Fulkrum was named the 2025 winner in the People, Culture &amp; Optimisation category at the EIC North &amp; Central America Regional Awards. 


Our Abu Dhabi office is currently seeking a highly motivated and experienced Coordination Assistant to join our dynamic team. 
Role Overview:

The role will be to directly support the coordination team in your regional office with all administration and coordination matters. The role will be varied and fast-paced. 
Key Responsibilities and Duties
<ul>
<li>Support the Coordination team with all administrative and coordination tasks.</li>
<li>Handle internal and external office enquiries efficiently.</li>
<li>Regularly update our database with client and inspector data and reports</li>
<li>Research on behalf of managers as needed.</li>
<li>You will be expected to ensure that the database is up to date, and to input client/inspector data and reports into the system regularly.</li>
<li>Source candidates in line with client requirements.</li>
<li>Prepare and manage client timesheets for the QCC.</li>
<li>Review and approve inspectors&rsquo; invoices promptly.</li>
<li>Provide backup coordination support during urgent or emergency situations when assistance is required by the lead QC coordinator. 
</li>
<li>Contact Technical Personnel for up-to-date certificates and CVs.</li>
<li>Formatting inspector CVs to maintain professional standards.</li>
<li>Book meetings for managers and colleagues, ensuring smooth scheduling.</li>
<li>Manage incoming calls and draft correspondence.</li>
<li>Taking minutes during meetings and handling various day-to-day administrative tasks</li>
<li>Plan and arrange social events and team-building activities with local managers</li>
<li>Support the Accounts team with AP/AR enquiries</li></ul> 


Skills and Qualifications:
<ul>
<li>Excellent time management and efficiency</li>
<li>Ability to meet deadlines and keen eye for detail.</li>
<li>Must be able to read and interpret instructions carefully</li>
<li>Extensive working knowledge of MS Office programs</li>
<li>Strong Administration skills</li></ul> 


Personal Skills:
<ul>
<li>Organisational skills and ability to multitask</li>
<li>Excellent communication skills</li>
<li>Strong team ethics</li>
<li>Working flexibly, providing continued support to the Fulkrum team where required</li></ul> 


HSE Awareness:

All personnel are made aware of Fulkrum&rsquo;s Health and Safety policy and procedures during the Onboarding process. 
Why Join Us?

This is an exciting opportunity for a driven Coordination Assistant to showcase their expertise in a supportive and collaborative environment. At Fulkrum, you&rsquo;ll make a tangible impact while advancing your career in the thriving global business sector. 
We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum's success in attracting new clients and expanding our global footprint is a testament to our excellence and dedication. We have regular reward and recognition initiatives, a social budget, and a refer-a-friend scheme to ensure our team feels valued and motivated. 
Join us to be part of a high-performing team with ample opportunities for skill enhancement and development. Be a part of our success story and contribute to our continued growth and innovation. 
Apply now and become a valued part of our growing team! 


Fulkrum</div>

Coordination Assistant

<div>
 
 Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide.
 
 
 Our commitment to excellence has been recognised with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). Most recently, Fulkrum was named the 2025 winner in the People, Culture &amp; Optimisation category at the EIC North &amp; Central America Regional Awards.
 
 
 
 
 Our
 
 Abu Dhabi office
 
 is currently seeking a highly motivated and experienced
 
 Coordination Assistant
 
 to join our dynamic team.
 
 
 
 
 
 
 Role Overview:
 
 
 
 The role will be to directly support the coordination team in your regional office with all administration and coordination matters. The role will be varied and fast-paced.
 
 
 
 
 
 
 Key Responsibilities and Duties
 
 
 <ul>
 <li>
 Support the Coordination team with all administrative and coordination tasks.
 </li>
 <li>
 Handle internal and external office enquiries efficiently.
 </li>
 <li>
 Regularly update our database with client and inspector data and reports
 </li>
 <li>
 Research on behalf of managers as needed.
 </li>
 <li>
 You will be expected to ensure that the database is up to date, and to input client/inspector data and reports into the system regularly.
 </li>
 <li>
 Source candidates in line with client requirements.
 </li>
 <li>
 Prepare and manage client timesheets for the QCC.
 </li>
 <li>
 Review and approve inspectors&rsquo; invoices promptly.
 </li>
 <li>
 Provide backup coordination support during urgent or emergency situations when assistance is required by the lead QC coordinator.
 </li>
 <li>
 Contact Technical Personnel for up-to-date certificates and CVs.
 </li>
 <li>
 Formatting inspector CVs to maintain professional standards.
 </li>
 <li>
 Book meetings for managers and colleagues, ensuring smooth scheduling.
 </li>
 <li>
 Manage incoming calls and draft correspondence.
 </li>
 <li>
 Taking minutes during meetings and handling various day-to-day administrative tasks
 </li>
 <li>
 Plan and arrange social events and team-building activities with local managers
 </li>
 <li>
 Support the Accounts team with AP/AR enquiries
 </li>
 </ul>
 
 
 
 
 
 Skills and Qualifications:
 
 
 <ul>
 <li>
 Excellent time management and efficiency
 </li>
 <li>
 Ability to meet deadlines and keen eye for detail.
 </li>
 <li>
 Must be able to read and interpret instructions carefully
 </li>
 <li>
 Extensive working knowledge of MS Office programs
 </li>
 <li>
 Strong Administration skills
 </li>
 </ul>
 
 
 
 
 
 Personal Skills:
 
 
 <ul>
 <li>
 Organisational skills and ability to multitask
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Strong team ethics
 </li>
 <li>
 Working flexibly, providing continued support to the Fulkrum team where required
 </li>
 </ul>
 
 
 
 
 
 HSE Awareness:
 
 
 
 All personnel are made aware of Fulkrum&rsquo;s Health and Safety policy and procedures during the Onboarding process.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 This is an exciting opportunity for a driven
 
 Coordination Assistant
 
 to showcase their expertise in a supportive and collaborative environment. At Fulkrum, you&rsquo;ll make a tangible impact while advancing your career in the thriving global business sector.
 
 
 
 
 
 We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum's success in attracting new clients and expanding our global footprint is a testament to our excellence and dedication. We have regular reward and recognition initiatives, a social budget, and a refer-a-friend scheme to ensure our team feels valued and motivated.
 
 
 
 
 
 Join us to be part of a high-performing team with ample opportunities for skill enhancement and development. Be a part of our success story and contribute to our continued growth and innovation.
 
 
 
 
 
 
 Apply now
 
 and become a valued part of our growing team!
 
 
 
 
 Fulkrum
 
</div>

Smart Projects Geophysical Studies

Job Title: Secretary / Administrative CoordinatorCompany OverviewSmartGeo is a leading provider of geotechnical investigations and geophysical survey services across the UAE and the Middle East. We support major construction, infrastructure, oil &amp; gas, and environmental projects by delivering accurate, high-quality subsurface data. Our team works closely with consultants, developers, and contractors to ensure precise, reliable, and timely project outcomes.Position SummaryWe are seeking a highly organized and experienced Secretary / Administrative Coordinator to join our Al Ain office. This full-time, on-site role involves handling administrative operations, supporting management, and ensuring clear communication across departments and with external clients.Candidates with previous experience working in engineering, geotechnical, geophysical, construction, or consultancy companies will be given priority.Key Responsibilities<ul><li>Manage daily administrative operations, filing systems, and office documentation.</li><li>Handle internal and external correspondence, including emails, letters, and official submissions.</li><li>Maintain schedules, appointments, and calendars for engineers and management.</li><li>Prepare company documents such as quotations, forms, reports, POs, and client submissions.</li><li>Coordinate between office, site teams, clients, and supporting departments.</li><li>Maintain project records, logs, and archives with high attention to detail.</li><li>Assist with HR-related tasks (attendance records, document collection, renewals).</li><li>Support procurement and follow up with suppliers when required.</li><li>Provide front-line customer service through professional communication.</li><li>Ensure smooth office operations and proactive support to management.</li></ul>Required Qualifications &amp; Skills<ul><li>Minimum 10 years of experience in administrative or secretarial roles, preferably in:</li><li>Geotechnical companies</li><li>Geophysical firms</li><li>Engineering consultancies</li><li>Construction or contracting companies</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent communication skills in English (Arabic is an advantage).</li><li>Strong organizational, filing, and document-handling skills.</li><li>Ability to multitask effectively and prioritize tasks based on urgency.</li><li>Professional attitude, strong work ethic, and customer service orientation.</li><li>Experience preparing official documents, submissions, and client correspondence.</li><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field (preferred but not mandatory).</li></ul>Preferred Skills<ul><li>Experience handling technical documents (drawings, reports, POs).</li><li>Understanding of basic accounting coordination (invoices, receipts, logs).</li><li>Familiarity with engineering terminology or project workflows.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Have you worked before in a geotechnical, geophysical, engineering, or construction company?</li><li>If yes, please specify the company name, your role, and your responsibilities.</li><li>re you familiar with handling project documents (submittals, drawings, reports, POs)?</li></ul>Experience:<ul><li>Secretary / Administrative : 10 years (Preferred)</li></ul>

Secretary / Administrative Coordinator

WorleyParsons

Overview Job Description - Admin Coordinator (ABU024C) Company: Worley Role Administrative Support Schedule Full-time Employment Type Employee Job Posting Posting date: Oct 12, 2025 Unposting Date - Reporting Reporting Manager Title: Administrative Services Supervisor II Role Purpose The Administrative Assistant helps project managers and teams by organizing tasks, tracking progress, and handling paperwork. This role ensures smooth communication and coordination to keep projects/operations running efficiently. Key Accountabilities <ul> <li>Assist with scheduling and preparation of meetings.</li> <li>Communicate with team members and help with coordination.</li> <li>Monitor project deadlines and support team members with tasks.</li> <li>Prepare basic reports and presentations.</li> <li>Help with budget tracking and expense management.</li> <li>Follow up on action items to keep projects on track.</li> </ul> Job Specific Skills (knowledge, experience, capabilities, systems) <ul> <li>Organization skills: Ability to manage documents and schedules.</li> <li>Basic computer skills: Familiarity with tools like Microsoft Word, Excel, and email.</li> <li>Communication skills: Clear and professional English writing and speaking.</li> <li>Attention to detail: Keeping track of deadlines and project updates.</li> <li>Time management: Prioritizing tasks to meet deadlines.</li> <li>Teamwork: Working well with different people.</li> </ul> Qualifications <ul> <li>High school diploma.</li> </ul> Moving forward together We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law. We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change. Recruitment fraud notice Worley has been notified of fraudulent employment inquiries and/or offers being made to prospective candidates. These activities have generally occurred via email but may occur by other means. Generally prospective candidates are being asked to provide detailed personal information and possibly being asked to pay application fees. Worley does NOT require any payment or fees from prospective candidates. Do not provide any personal/financial information whatsoever, and do not make any payments requested by any email or other communication requesting such data to secure employment with Worley or any of its subsidiaries. If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. If you are interested in employment with Worley, please view the career information on our website and follow application instructions for career opportunities for which you are qualified.

Admin Coordinator

Bin Al Sheikh Real Estate Brokerage

We&rsquo;re Hiring &ndash; Facility Coordinator with Admin Experience Bin Al Sheikh Real Estate &ndash; Doha, Qatar Immediate Joining | Full-TimeBin Al Sheikh Real Estate is looking for an experienced Facility Coordinator with strong administration and property management skills. The ideal candidate will manage facility operations, coordinate maintenance, handle tenant requests, and support daily administrative tasks to ensure smooth operations across our properties.Key Responsibilities<ul><li>Coordinate maintenance, repairs, and facility operations for residential/commercial properties.</li><li>Conduct property inspections and prepare reports.</li><li>Manage vendors, schedule services, and ensure quality work.</li><li>Handle tenant requests, complaints, and follow-ups professionally.</li><li>Maintain contracts, work orders, facility records, and documentation.</li><li>Support leasing teams with move-in/move-out procedures.</li><li>Assist admin tasks including filing, correspondence, and scheduling.</li><li>Ensure preventive maintenance and compliance with safety standards.</li><li>Maintain service agreements, maintenance logs, and asset records.</li><li>Prepare quotations, cost comparisons, and facility reports.</li><li>Collaborate with maintenance, leasing, accounts, and management teams.</li></ul>Requirements<ul><li>3&ndash;5 years&rsquo; experience in facility coordination, property management, or admin (Qatar preferred).</li><li>Knowledge of Qatar real estate, leasing procedures, and property categories.</li><li>Strong vendor management and maintenance coordination experience.</li><li>Proficient in MS Office; CRM knowledge; basic AutoCAD advantage.</li><li>Excellent English communication; Arabic is a plus.</li><li>Strong organization, multitasking, and customer service skills.</li><li>Ability to handle site visits and inspections independently.</li><li>Valid QID &amp; Immediate Joining required.</li></ul>How to ApplySend your updated CV to: basrecruitment@binalsheikh.comSubject Line: &ldquo;Facility Coordinator with Admin &rdquo;Or apply via WhatsApp: +974 5067 7069Job Types: Full-time, PermanentApplication Question(s):<ul><li>Total Work Experience in Real Estate?</li><li>Total Work Experience in Real Estate in facility coordination &amp; Admin ?</li><li>Notice Period ?</li><li>what about your Technical Skills ?</li><li>Expected Salary?</li></ul>

Facility Coordinator with Admin Experience

Search 10000+ Administrative assistant coordinator jobs near you this December. New roles added regularly across leading industries. Apply today.

10000 administrative assistant coordinator jobs NEAR_ME

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Facility Coordinator with Admin Experience