administrative assistant coordinator

CENTUREON INSTITUTE

We are seeking a reliable Administrative Assistant / Coordinator to support the School Director with daily operations.This role focuses on organization, follow-up, and coordination. The ideal candidate must be detail-oriented, proactive, and able to manage multiple tasks in a fast-paced environment.Responsibilities:- Manage calendar, tasks, and priorities for the Director- Follow up with staff to ensure tasks are completed- Coordinate communication between departments- Organize documents and track assignments- Support front office when neededImportant:This is a support role. No executive decision-making. No financial, accreditation, or licensing responsibilities.Requirements:- Strong organizational and follow-up skills- Ability to multitask and stay organized- Professional communication- Basic Microsoft Office / Google Workspace- Bilingual (English/Spanish) preferredPay: $18.00 - $22.00 per hourWork Location: In person

Administrative Assistant / Coordinator (School Operations)

Empower IT Group

Job Summary We are seeking a highly organized and motivated Administrative Assistant (ChAoS Coordinator) to join our dynamic team. Are you the kind of person who thrives in a fast-paced environment, juggling multiple tasks while keeping everything (and everyone) on track? Do you enjoy solving problems, talking to clients, and keeping operations running smoothly? If so, Empower IT Group is looking for a ChAoS Coordinator to join our team!What You'll Be Doing:Customer Support &amp; Account Management&middot; Triage IT support ticket (Create, assign, and solve minor IT issues)&middot; Provide back office support for engineering team.&middot; Upsell relevant products and services to existing customers.&middot; Book and coordinate client appointments.&middot; Calls and Emails to existing clients to ensure their needs are met.Administrative Support&middot; Manage supplier relationships, audit invoices, and reconcile with client billing.&middot; Schedule appointments and support general office operations.&middot; Reviewing, editing and submitting quotes/proposals&middot; Managing Our online presence - Reviewing, editing and posting updates&middot; CRM system oversight, management, and maintenanceSales (Additional Commission-Based incentives!)&middot; Opportunity to earn additional income by selling Empower IT Group products and services to new and existing clients.The successful candidate will have: <ul><li>Strong organizational skills with the ability to manage time effectively.</li><li>Experience in customer service or support roles is highly desirable.</li><li>Competence in computer literacy, including typing speed and accurasy.</li></ul>If you are a proactive individual with a passion for organization and customer service, we encourage you to apply for this exciting opportunity as an Administrative Assistant (ChAoS Coordinator)What We're Looking For:&middot; A self-starter who loves keeping things organized and efficient.&middot; Strong phone and email communication skills and a customer-first mindset.&middot; Some experience in admin, customer service, or account management (bonus points for IT knowledge!).&middot; Comfortable with technology and willing to learn new tools quickly.&middot; A problem solver who can think on their feet and adapt to changing priorities.Why Join Empower IT Group?&middot; A fun, fast-paced environment where no two days are the same.&middot; The opportunity to wear multiple hats and build a versatile skill set.&middot; A supportive team that values initiative, problem-solving, and great customer service.&middot; A commission-based sales option for those who want to earn extra!If you&rsquo;re ready to embrace the chaos and make an impact, we want to hear from you! Apply today!Bonus: Include &quot;Chaos Ninja&quot; in your response to one of our screening questions.Job Type: Full-timePay: $15.00 - $20.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul>Application Question(s):<ul><li>Do you have any experience in IT Support, as an Executive Assistant, or in sales or marketing? Please explain your own unique qualifications for this role.</li><li>This role requires a qualified candidate to have high levels of initiative, attention to detale and to conduct work autonomously. How do you feel your skill set matches this requirement?</li></ul>Work Location: In person

Administrative Assistant (ChAoS Coordinator)

Perkins&Will

<div>
 Common and baseline responsibilities of an
 
 Administrative Assistant/ Project Coordinator
 
 , include but are not limited to:
 
 
 <ul>
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 Provides project support to Project Managers and Principals of different practice areas.
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 Assists Principals and Project Managers in creating consultant agreements and/or Owner/Architect agreements using AIA software.
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 Analyzes data related to projects (staffing, timelines, etc.)
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 Works with Project Manager to keep staffing data up to date.
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 <li>
 Updates client contracts with negotiated terms and incorporates edits.
 </li>
 <li>
 Submits client contracts to legal department for review and tracks review process.
 </li>
 <li>
 Sends correspondence to Consultants and General contractors.
 </li>
 <li>
 Requests Certificate of Insurance certificates from legal department.
 </li>
 <li>
 Assist the Director of Operations/Project Managers with administrative tasks.
 
 
 </li>
 </ul>
 Based on local studio needs, the Administrative Assistant/ Project Coordinator may also perform the following tasks:
 
 
 <ul>
 <li>
 Assists studio leaders with travel arrangements and/or expense reports.
 </li>
 <li>
 Organizes and schedules meetings and appointments related to projects and areas of practice.
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 <li>
 Orders lunches and sets up for internal meetings and client meetings.
 </li>
 <li>
 Supports front desk operations when needed, including answering phones, receiving, and distributing deliveries or correspondence.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Effective verbal, written communication and organizational skills.
 </li>
 <li>
 Strong attention to detail and excellent time management skills.
 </li>
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 Proven ability to execute tasks and able to work independently.
 </li>
 <li>
 Comfortable with analysis data and administrative tasks.
 
 
 </li>
 </ul>
 
 Software
 
 
 
 <ul>
 <li>
 Knowledge of Microsoft Outlook, Word, Excel, Power Point.
 </li>
 <li>
 Deltek.
 
 
 </li>
 </ul>
 
 Licensure/Certifications/Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred but not required
 
 
 </li>
 </ul>
 
 Equal Employment Opportunity Statement
 
 
 
 Perkins&amp;Will has established and adopted an Equal Employment Opportunity Employment policy (&ldquo;EEO&rdquo;), which is part of the Company&rsquo;s Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis, and without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law. In some cases, local laws and regulations may provide greater protections than those outlined here, and employees will be covered by the laws of their local jurisdiction.
 
 
 
 Pay Transparency Nondiscrimination Provision
 
 
 
 Perkins&amp;Will will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor&rsquo;s legal duty to furnish information.
</div>

Administrative Assistant/ Project Coordinator

Foundations Counseling, LLC

Administrative Assistant / Appointment CoordinatorFoundations Counseling is a respected Colorado provider of behavioral health services, with five current locations: Fort Collins (2), Loveland (2), and Windsor. Our team of counselors, coaches, and trainers share a reverence for the profession unlike any in the field and believe it is an honor and privilege to be a part of the lives of those who place their care in our hands.Our mission is to provide hope and healing to individuals, couples, families, children, and adolescents who are experiencing psychological, emotional, and relational distress. We believe it is our responsibility to facilitate growth beyond healing. We also believe it is our duty to contribute to, and participate in, the healthy development of our community.Our organization is growing, and we are currently looking to add intelligent and caring leaders that have the drive to serve their communities. The individual in the Administrative Assistant / Appointment Coordinator position will be part of a dynamic and professional team of counselors and operational personnel working side by side.Responsibilities include:Being the voice of the company:<ul><li>Answering all incoming calls from current and potential clients</li><li>Sales of the Foundations brand to new and existing clients</li><li>Match new clients with one of our exceptional therapists, based on the clients presenting issue</li><li>Follow procedures and intake forms to facilitate matching process of new clients</li><li>Phone routing and transferring to appropriate personnel</li><li>Work heavily in our EHR system (Valant)</li><li>Scheduling clients for sessions with our therapists</li><li>Facilitate a heavy call volume inbound and outbound: returning voicemails and follow up inquiries</li><li>Swiftly communicate via phone and email with clients</li></ul>Being the face of the company:<ul><li>Welcoming clients and assisting counselors in our offices</li><li>Providing exceptional customer service to all who walk through our doors, including clients, counselors, managers and teammates</li><li>Maintaining a clean and comforting environment via light cleaning and tidying</li><li>Offering ongoing coaching and clarification to counseling staff on operational systems and procedures</li><li>Other duties as assigned</li></ul>Location: Locations can vary from Ft. Collins to Loveland to Windsor. Hours are dependent on assigned role and location. The primary shifts we are looking to fill are Monday - Friday afternoons / evenings (11:30am - 8:00pm) and Saturdays (9:00am - 5:00pm), although there is some potential flexibility for the optimal candidate.This is a unique opportunity to learn two critical roles with Foundations.To be successful in the position typically requires:<ul><li>Scheduling experience required; scheduling within physical or mental health environment a plus!</li><li>Sales experience with strong closing skills is highly desired and encouraged to apply!</li><li>Experience with any EMR / EHR, we will train on our system (Valant)</li><li>Exceptional communication skills both verbally and written</li><li>Desire to grow with Foundations and seek additional responsibility</li><li>Experience with Microsoft Suite (specifically basic Excel skills, Outlook, and Word)</li><li>High school diploma/GED or above</li></ul>For you:<ul><li>Compensation starting at $17 - $18/hour depending on experience</li><li>The opportunity to work alongside an incredible team</li><li>Opportunities for career growth via regular Professional Development with management</li><li>Great benefits, including Health, Dental and Vision Insurance, and Paid Sick Leave</li><li>Local health club membership discount</li><li>Outstanding company culture</li><li>Robust training period</li></ul>The ideal Administrative Assistant / Appointment Coordinator will be a self-starter, problem solver, independent worker AND team player, self-motivated, driven to meet AND exceed goals, with an exceptional level of follow-through and attention to detail.Job Type: Full-timeSalary: $17.00 - $18.00 per hourBenefits:<ul><li>401(k)</li><li>Flexible schedule</li><li>Health insurance</li><li>Dental Insurance</li><li>Vision Insurance</li><li>Health savings account</li><li>Parental leave</li></ul>Schedule:<ul><li>8-hour shift</li><li>Evening shift: 11:30am - 8:00pm</li><li>Saturdays: 9:00am - 5:00pm</li></ul>Supplemental pay types:<ul><li>Bonus opportunities</li></ul>Experience:<ul><li>Customer service: 2 years (Preferred)</li><li>Sales: 1 year (Preferred)</li></ul>Work Location: Multiple locationsTo apply: Submit resume and cover letter to cb@foundationscounselingllc.comLearn more about Foundations Counseling at https://www.foundationscounselingllc.com/Foundations Counseling, LLC is committed to equal employment opportunity and as such, we hire individuals based on merit and qualifications without any regard to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, disability, veteran status, or any other illegal consideration.Job Type: Full-timePay: $17.00 - $18.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant / Appointment Coordinator

Jannine Abadi Associates

&middot;Job Overview We are seeking a dynamic and highly organized Administrative Assistant/Office Coordinator to join an Apparel Company in NYC. This entry level position is great for a recent College Graduate looking to move into the Fashion Apparel world!This role is vital in ensuring the smooth operation of our office environment, providing exceptional support to staff and visitors, and managing daily administrative tasks with efficiency and professionalism. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to contribute to a positive and productive workplace atmosphere.Responsibilities<ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately</li><li>Manage multi-line phone systems, screen calls, and handle inquiries with professionalism and courtesy</li><li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents</li><li>Plan office engagement events</li><li>Coordinate catering and logistics</li><li>Support onboarding with HR</li><li>Coordinate calendar management, including scheduling meetings, appointments, and events for staff members</li><li>Provide administrative support to the leadership team, and cross-functional teams, as needed</li><li>Manage travel arrangements</li><li>Prepare meeting materials and logistics</li><li>Support ad hoc executive requests and special projects</li><li>Oversee office supply inventory, place orders as needed, and ensure the office remains well-stocked and functional</li><li>Provide customer support via phone or email, addressing questions or concerns promptly and effectively</li><li>Assist with proofreading documents, preparing reports, and handling clerical duties such as copying, scanning, and mailing</li><li>Obsessed with keeping the office space clean and organized</li><li>Comfortable coordinating vendors and managing operational logistics</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Canva a plus!</li><li>Strong organizational skills with the ability to prioritize tasks efficiently</li><li>Excellent phone etiquette and customer service skills in a fast-paced environment</li><li>Experience with office management procedures and clerical responsibilities</li><li>Familiarity with multi-line phone systems and front desk operations</li><li>Demonstrated computer literacy with data entry accuracy and attention to detail</li><li>Effective time management skills to handle multiple responsibilities simultaneously</li></ul>Join us in creating an energetic work environment where your organizational talents will shine! This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant team dedicated to excellence.Pay: $55,000.00 - $60,000.00 per yearWork Location: In person

Administrative Assistant/Office Coordinator

Unbridled

<div>Our Organization 
UnbridledACTS is a faith-based, registered 501(c)3 private foundation, dedicated to loving people to life. This is done through three core areas of community, care, and connections. UnbridledACTS is primarily funded through over 30 businesses that give the first 20% percent of their profits to the charity. Together, we implement ways to love people and our communities to life. UnbridledACTS is a growing organization in need of high-capacity leaders to not only develop new programs but ensure excellence in every area of operation. 
 
Job Description 
UnbridledACTS is seeking an enthusiastic and professional Administrative Assistant &amp; Program Coordinator to join our growing team. This role supports the Director of Operations in the Ca&ntilde;on City office and is essential to ensuring our programs run smoothly and with excellence. Ideal candidates should bring a welcoming demeanor, positive attitude, curiosity, and a strong sense of ownership over their work, following tasks through to completion and communicating proactively as needs shift. To succeed in this role, the coordinator must be well-organized, self-motivated, and comfortable juggling multiple priorities with strong written and verbal communication skills. 
 
This position serves as primary program support, owning day-to-day administrative needs while partnering closely with the Director of Operations as UnbridledACTS programs grow and evolve. This is an exciting opportunity for someone early in their nonprofit career who is eager to make a real impact and grow alongside a dynamic, hardworking, and fun-loving team. 
 
As UnbridledACTS anticipates the launch of a major childcare initiative in Ca&ntilde;on City&mdash;including the development of a nonprofit-run childcare center&mdash;this role will play an important supportive part in early development and coordination as the project grows. This role will also include limited communications and social media support for Unbridled&rsquo;s for-profit hospitality outlets, offering variety for candidates who enjoy both mission-driven and brand-focused work. 
 
 Preferred Qualifications:<ul><li>
1+ year experience working or interning in a professional office environment</li><li>
Strong computer proficiency, including Microsoft Office Suite (Word, Excel, Outlook)</li><li>
Excellent written and verbal communication skills with a service-oriented mindset</li><li>
Strong attention to detail and follow-through</li><li>
Experience in early childhood education, childcare programming, or familiarity with Colorado childcare licensing is a plus, but not required</li></ul>
Successful candidates will have the following:<ul><li>
Demonstrate respect for individuals from diverse cultural backgrounds and treat beliefs with dignity.</li><li>
Be highly organized, dependable, and able to manage time and priorities effectively</li><li>
Work well independently with limited supervision while staying connected to a team</li><li>
Bring a positive, solution-oriented attitude and willingness to step into new tasks</li><li>
Ability to travel as needed within Colorado and to other locations in the United States and abroad</li><li>
Be comfortable working within both Christian &amp; non-Christian environments</li><li>
Value collaboration, accountability, and clear communication</li></ul> 
What you would be doing at unbridledACTS:<ul><li>
Partner with the Director of Operations to coordinate ACTS programs in Fremont County, San Diego, and Costa Rica</li><li>
Serve as point of contact for partner organizations and external service providers across ACTS programs</li><li>
Support program operations, including applicant communications, record-keeping, and data management</li><li>
Manage Identity Fund processes, including provider referrals, invoice tracking, and documentation for auditing</li><li>
Assist with planning and hosting ACTS events, including fundraising and community gatherings</li><li>
Support content creation and coordination for social media, blog, newsletters, reports, and donor communications</li><li>
Provide additional communications support for for-profit hospitality outlets as needed, including publishing content using existing brand guidelines</li><li>
Support emerging initiatives in Fremont County, including coordination and administrative support related to a future childcare project</li><li>
Provide administrative support to the Director of Operations, including scheduling, coordination, data entry, and office management</li><li>
Assist with board and committee support, including meeting logistics, materials, and minute-taking</li><li>
Act as a liaison for the Ca&ntilde;on City and other remote offices and support Unbridled companies locally as needed</li><li>
Assist with invoices and other administrative tasks, as needed</li><li>
Consistently embody Unbridled&rsquo;s culture and values of character, change, credibility, and community</li></ul>
Comprehensive Benefits Package
Unbridled provides a comprehensive benefits package to all Unbridled employees, as well as other perks and work-life integration. The package includes:<ul><li>
Hourly Range: $22.00 - $25.00</li><li>
Health &amp; Dental Insurance</li><li>
Vision Insurance, FSA &amp; HSA Plan Options</li><li>
Life, Short-Term &amp; Long-Term Disability Insurance</li><li>
401k Plan with Discretionary Company Match</li><li>
Employee Loan Program</li><li>
PTO Exchange Program</li><li>
Paid Time Off &amp; Paid Sick Leave</li><li>
Paid Holidays</li><li>
Community Service Leave</li><li>
Professional Therapy Benefits</li><li>
Voluntary Pet Insurance</li><li>
Cell Phone Allowance</li></ul>
In addition to our extensive benefits package, we also offer things like a company advocate program for new hires, wellness days, company social events, awards to empower employees to recognize colleagues, and more. We also have monthly Friday Forums where employees have a chance to hear from different members of the company regarding important updates and communications. 
AN UNBRIDLED COMMUNITY TAKES ALL KINDS 
We hire top talent from various backgrounds and intentionally cultivate a workplace of belonging where every team member is celebrated for who they are and where differing perspectives are valued. We are committed to creating a diverse, caring community where everyone can feel like they belong, no matter their race, ethnicity, religion, age, gender, sexual orientation, or ability. Come &ldquo;Be you&rdquo; with us.
Wage differential is based on seniority, merit, geographic location, education, training and experience. Talk with your recruiter to learn more.
Unbridled provides reasonable accommodation and/or modification to disabled individuals to assist in the application process. Any individual requiring accommodation/modification to complete this application should contact us at recruiting@unbridled.com.
sTligmilgr</div>

Administrative Assistant / Program Coordinator

DiVine Landscape

Job Overview We&rsquo;re seeking a detail-oriented Administrative and Marketing Coordinator to streamline operations and support growth. This role ensures smooth administrative functioning&mdash;especially within Housecall Pro&mdash;and actively contributes to our marketing efforts.<ul><li>Key Responsibilities:</li></ul>Administrative &amp; Financial:<ul><li>Manage Housecall Pro schedules, ensuring accurate routing and no missed jobs.</li><li>Oversee and ensure timely, correct invoicing to appropriate clients.</li><li>Work with QuickBooks for receipt categorization, reconciliation, and overall bookkeeping support.</li><li>Use tools like Receipt Bank or QuickBooks&rsquo; receipt capture to categorize expenses accurately.</li></ul>Marketing &amp; Lead Management:<ul><li>Coordinate with the marketing team, following up on warm and cold leads, tracking progress, and nurturing prospects.</li><li>Assist in regular social media posting and engagement.</li><li>Run small-scale ad campaigns and monitor performance.</li><li>Ensure marketing activities align with company goals and report results.</li></ul>General Coordination:<ul><li>Maintain clear communication between teams&mdash;admin, marketing, and field operations.</li><li>Support overall organizational efficiency&mdash;proactively identifying gaps and helping solve them.</li></ul>Qualifications:<ul><li>Experience using Housecall Pro or similar field service software.</li><li>Proficiency in QuickBooks, including receipt categorization and basic bookkeeping tasks.</li><li>Familiarity with social media platforms and basic ad management.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication and multitasking abilities.</li><li>Proven experience in office management, clerical work, or administrative roles with strong organizational skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications</li></ul>Pay: $18.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Colorado Springs, CO 80923

Administrative Assistant/Marketing Coordinator

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