administrative assistant coordinator

Purcell Municipal Hospital

<div>Seeking candidate to fill full-time position of Administrative Assistant/Purchasing Coordinator. The position provides administrative and clerical support to the CEO, Administration, and other areas as assigned. Position works 36-40 hours per week, Monday - Friday.
The Purchasing Coordinator plays a vital role in ensuring the smooth functioning of the hospital by securing essential supplies, equipment, and services at the best possible value while adhering to quality and safety standards. This position requires strong organizational skills, attention to detail, and the ability to navigate complex procurement procedures.<ul><li>
Must perform all duties in a professional manner, using appropriate discretion and confidentiality</li><li>
Ability to communicate with visitors, patients, physicians, and co-workers effectively in a courteous and professional manner</li><li>
Must possess excellent clerical skills, have ability to manage multiple tasks, schedules, and organize work flow in fast paced office setting</li><li>
Must be computer literate, proficient with keyboarding, and skilled in Microsoft Word, Excel, Teams, Outlook, etc.</li><li>
Must be a self starter, and be able to work well independently, or in group situations as needed</li></ul> 
Must have High School Diploma or equivalent
Prefer candidates to have minimum of 2 years previous work experience as executive support staff or management support staff in hospital or healthcare setting
Medical Terminology</div>

Administrative Assistant/Purchasing Coordinator

The Salvation Army

<div>ADMINISTRATIVE ASSISTANT DUTIES:
<ul>
<li>Answer, route, and return phone calls accordingly</li>
<li>Assist with filing of documents as needed</li>
<li>Process Accounts Payable and Receivable according to policy</li>
<li>Assist with weekly financial deposits</li>
<li>Assist making Social Services appointments for clients who call or walk in</li>
<li>Maintain electronic calendars as requested; assist with e-scheduling meetings</li>
<li>Maintain records related to program participants, volunteers, and child safety</li>
<li>Maintain all upkeep of equipment used for programs/coordinate repairs when needed</li>
<li>Provide other administrative assistance to the Corps Officers and other staff as needed</li>
<li>Assist with special or seasonal projects as assigned by the Corps Officers</li>
<li>All other reasonable duties as assigned by Corps officers</li></ul> 


VOLUNTEER COORDINATOR DUTIES:
<ul>
<li>Act as point of contact and intake for individual and group volunteers for the SF Metro area</li>
<li>Develop strong, working relationships with Program Managers, Corps Officers and DHQ staff to gain an intimate knowledge of Salvation Army programs and volunteer needs for the SF Metro area</li>
<li>Manage database of volunteer opportunities suitable for individuals and groups including development of volunteer positions and coordinating descriptions</li>
<li>Work in coordination with the DHQ communications team and SF Metro Office to connect volunteers to opportunities through social media, newsletters, and volunteer management software as a resource for the field.</li>
<li>Create and maintain available resources to assist with the orientation, training, paperwork, procedures, and record keeping of volunteers assigned to SF Metro area</li></ul> 


QUALIFICATIONS:
<ul><li>B.A. Degree preferred or equivalent experience</li>
<li>Excellent computer skills; proficiency in Microsoft Office Suite and Canva (preferred)</li>
<li>Previous Administrative Assistant experience or related position</li>
<li>Ability to effectively communicate the Mission and purpose of The Salvation Army to staff.</li>
<li>Ability to maintain integrity and highest level of confidentiality.</li>
<li>Working knowledge and ability to use Microsoft Office, including PowerPoint, Word and Excel.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Highly detail oriented and outstanding organizational skills.</li>
<li>Commitment to Christian education and principles is preferred.</li></ul> 


EQUIPMENT USED:

Standard Modern Office Equipment: Xerox Machine, HP computer, Cisco phones 


PHYSICAL REQUIREMENTS:
<ul>
<li>Ability to lift up to 25 lbs. (usually file boxes)</li></ul> 


ADA Statement:

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.

Acknowledgment of Religious Purposes of The Salvation Army

Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army&rsquo;s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army&rsquo;s religious purposes.

At-Will

Any employment relationship with this organization is of an &ldquo;at-will&rdquo; nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this &ldquo;at will&rdquo; employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.<h4 class="jobSectionHeader">
Behaviors</h4>
Preferred<ul><li>
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well</li></ul><h4 class="jobSectionHeader">
Motivations</h4>
Preferred<ul><li>
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals</li></ul>
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

Administrative Assistant & Volunteer Coordinator

South Carolina Coastal Conservation League

<div>Summary:

The Administrative Assistant &amp; Events Coordinator is responsible for providing key administrative support to the Chief Advancement Officer and planning and executing events that support the organization&rsquo;s mission and advancement efforts. This position ensures the smooth coordination of fundraising, donor engagement, and advocacy-related events. The ideal candidate is detail-oriented, highly organized, and passionate about environmental advocacy. 


Essential Functions:

Administrative Support:
<ul>
<li>Provide direct administrative assistance to the CAO, including scheduling meetings, preparing presentations, and handling correspondence.</li>
<li>Maintain donor records and track fundraising activities in the organization&rsquo;s database.</li>
<li>Assist with grant applications, donor acknowledgments, and sponsorship outreach.</li>
<li>Manage travel arrangements and expense reports for the CAO.</li>
<li>Prepare materials for board meetings, fundraising initiatives, and special projects.</li>
</ul>
Event Coordination:
<ul>
<li>Plan, organize, and execute fundraising, donor cultivation, and advocacy-related events, both in-person and virtual.</li>
<li>Develop event timelines, budgets, and logistics to ensure seamless execution.</li>
<li>Coordinate with vendors, venues, sponsors, and volunteers.</li>
<li>Manage event registration, guest lists, and follow-up communication.</li>
<li>Assist in creating event marketing materials, including invitations, programs, and social media content.</li>
<li>Track event metrics and prepare reports to evaluate success and areas for improvement.</li>
</ul>
Donor &amp; Stakeholder Engagement:
<ul>
<li>Support donor stewardship efforts by coordinating thank-you letters, appreciation events, and impact reports.</li>
<li>Liaise with key stakeholders, including corporate sponsors, foundations, and community partners.</li>
<li>Assist in maintaining communication strategies to engage donors and supporters.</li>
<li>Other duties as assigned.</li> 
</ul>
 Authorities:
<ul>
<li>Make decisions on event logistics, including venue selection, catering, and vendor contracts (within budget and approval limits).</li></ul> 


Competencies:
<ul>
<li>Strong organizational and project management skills with the ability to multitask.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proficiency in Microsoft Office Suite, donor management software, and event platforms.</li>
<li>Ability to work independently and collaboratively in a fast-paced environment.</li>
<li>Passion for environmental advocacy and nonprofit work.</li></ul> 


Required Education and Experience:
<ul>
<li>Bachelor&rsquo;s degree in nonprofit management, communications, business administration, or a related field (or equivalent experience) and 2+ years of experience in administrative coordination/support, event planning, fundraising, or nonprofit administration. 
OR 
Associates degree in a related field and 4 + years of experience in administrative coordination/support, event planning, fundraising, or nonprofit administration.</li>
Valid driver&rsquo;s license with clean driving record. 
<li>
 
 
</li></ul>Preferred Education and Experience:
<ul>
<li>Experience working with a CRM (Every Action experience is a plus)</li>
<li>Experience working with Asana</li>
<li>Knowledge of fundraising principles and nonprofit development strategies.</li>
<li>Experience in marketing, social media, or public relations.</li></ul> 


Work Environment

The position operates in a professional office environment located in Charleston, SC. 


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands, and climb stairs. The employee must occasionally lift and/or move up to 25 pounds. 
Travel

Some travel may be required for off-site events and donor meetings in Charleston, Columbia, North Coast Area, and South Coast Area. 


Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Other duties may be required in the job as requested by the Supervisor. 


Benefits 

The Coastal Conservation League offers a competitive suite of benefits, including medical, dental and vision insurance; short- and long-term disability; life insurance, 403(b) retirement and generous paid time off policies. 


Equal Opportunity

Cultivating a diverse and inclusive team is an essential component of the Conservation League&rsquo;s commitment to advancing equity. Candidates of all backgrounds are encouraged to apply. 


The Coastal Conservation League is an equal opportunity employer. The Conservation League does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit, and business need.</div>

Administrative Assistant & Events Coordinator

Tracking World

Hiring Alert!Tracking World Pvt. Ltd. is looking for a proactive and detail-oriented Management Coordinator Assistant to support senior management in day-to-day operations, coordination, and strategic planning. The ideal candidate will possess excellent organizational, communication, and problem-solving skills, with the ability to handle multiple tasks and deadlines efficiently.Position: Management Coordinator Assistant Location: Lahore - HO Experience: 1&ndash;3 years of relevant experience in coordination/administrative roles Qualification: Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration, Management, or a related fieldKey Responsibilities:<ul><li>Coordinate tasks, projects, and schedules to ensure smooth workflow across departments.</li><li>Prepare reports, presentations, and minutes of meetings for management review.</li><li>Track deliverables, deadlines, and follow-ups to ensure timely completion.</li><li>Assist senior management in data-driven decision-making and strategic execution.</li><li>Handle communication with internal teams, clients, suppliers, and stakeholders.</li><li>Support budgeting, expense tracking, and compliance-related tasks.</li><li>Maintain records and documentation with confidentiality and accuracy.</li><li>Mediate between teams or individuals to resolve issues and ensure alignment.</li><li>Manage sudden changes, urgent requirements, or shifting priorities with flexibility.</li><li>Provide professional client interaction and escalate concerns when required.</li></ul>Requirements:<ul><li>Strong organizational, scheduling, and planning skills.</li><li>Excellent verbal and written communication abilities.</li><li>Proficiency in MS Office (Excel, Word, PowerPoint).</li><li>Analytical mindset with problem-solving capabilities.</li><li>Ability to manage sensitive information with discretion.</li><li>Strong interpersonal skills to interact with management, teams, and clients.</li></ul>How to Apply: Send your CV to careers@trackingworld.com.pk with the subject line: &ldquo;Application &ndash; Management Coordinator Assistant&rdquo;Job Type: Full-timePay: Up to Rs75,000.00 per monthWork Location: In person

Management Coordinator Assistant

MEREDITH PC

Schedule: Full-time, Monday&ndash;Thursday (9:00 am &ndash; 12:00 pm; 1:00 pm &ndash; 5:00pm)About Our FirmWe are a busy and collaborative estate planning law firm dedicated to helping clients protect what matters most. Our work environment is friendly, professional, and team-oriented &mdash; we value balance, attention to detail, and great communication.We&rsquo;re looking for a Legal Assistant / Administrative Coordinator who enjoys working with people, thrives in a fast-paced setting, and takes pride in keeping things running smoothly.Key Responsibilities<ul><li>Schedule client meetings, phone calls, and Zoom appointments for attorneys and staff</li><li>Greet and assist clients and visitors, manage the front desk, and create a positive first impression</li><li>Answer and route incoming calls, take messages, and manage correspondence</li><li>Maintain and update our case management system (Clio) with client and task information</li><li>Assist with printing and scanning documents</li><li>Serve as a witness for estate plan signings</li><li>Handle mail and deliveries, order lunches, and prepare conference rooms</li><li>Support attorneys and staff with general administrative tasks</li></ul>Qualifications<ul><li>1&ndash;3 years of experience as a Legal Assistant, High Volume Scheduler, or Administrative Assistant (law firm experience preferred)</li><li>Strong written and verbal communication skills</li><li>Organized with strong attention to detail</li><li>Proficient in Microsoft Word, Outlook, and Adobe; experience with Clio and MacOS a plus</li><li>Friendly, professional, and reliable demeanor</li><li>Ability to multitask and manage competing priorities calmly and efficiently</li></ul>Why You&rsquo;ll Love Working With Us<ul><li>Supportive, team-focused environment</li><li>Meaningful, client-centered work in estate planning</li><li>Consistent weekday schedule with Friday closures</li><li>Emphasis on work-life balance and a welcoming office culture</li></ul>If you&rsquo;re dependable, people-oriented, and enjoy a mix of administrative and client-facing work, we&rsquo;d love to hear from you!Apply today and join a firm that values professionalism, kindness, and collaboration.Job Type: Full-timePay: $45,000.00 - $55,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Legal Assistant/ Administrative Coordinator

Schnell Tech (Pvt) Ltd

Full job descriptionWe are seeking a detail-oriented and proactive HR Assistant / Recruitment Coordinator to join our team in Lahore. This role involves supporting the HR and recruitment functions with day-to-day administrative and candidate management tasks.You will play a key role in reviewing applications, shortlisting candidates, coordinating interviews, and maintaining accurate records to ensure a smooth hiring and staff management process.Key Responsibilities:<ul><li>Review CVs and job applications for accuracy and relevance</li><li>Shortlist candidates based on job requirements and screening criteria</li><li>Conduct pre-screening calls to assess candidate suitability</li><li>Schedule and coordinate interviews (in-person and virtual)</li><li>Assist in conducting interviews to evaluate candidate fit</li><li>Maintain accurate records of all candidates interviewed and shortlisted</li><li>Manage attendance records and time-tracking for current staff</li><li>Assist with in-office interview logistics (preparation, setup, greeting candidates)</li><li>Conduct exit interviews and maintain corresponding documentation</li><li>Perform other administrative HR tasks as assigned</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, Sales or related field</li><li>1&ndash;2 years of experience in HR, recruiting, or administrative support preferred</li><li>Strong organizational skills and attention to detail</li><li>Excellent written and verbal communication in English and Urdu</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Ability to handle confidential information with integrity</li><li>Team player with a proactive, self-motivated attitude</li></ul>Benefits:<ul><li>Competitive salary based on experience</li><li>Growth opportunities in HR and operations</li><li>Friendly and supportive work environment</li><li>On-the-job training and mentorship</li></ul>Job Type: Part-timePay: From Rs15,000.00 per monthExpected hours: No less than 3 per weekWork Location: In person

HR Assistant / Coordinator

Maglio Christopher & Toale, P.A.

Mctlaw is a national law firm with offices in Sarasota, Florida; Seattle, Washington; and Washington, DC. We are seeking a motivated individual to join our team as an Assistant Systems Coordinator &amp; Office Admin. This is a unique hybrid role combining traditional administrative support with hands-on involvement in case management systems and workflow optimization. The ideal candidate is curious, collaborative, and eager to learn. You don&rsquo;t need to be an expert in Salesforce or law firm systems. We will train you, but you should be interested in understanding how attorneys and paralegals use technology to support legal casework.Key Responsibilities:Systems Coordination<ul><li>Collaborate with the Lead Systems Coordinator, IT department, and end users to identify workflow challenges and propose system improvements.</li><li>Learn how the firm uses Litify (our Salesforce-based case management system) from intake through case closure.</li><li>Work with attorneys, paralegals, and accounting staff to understand how each department interacts with Litify.</li><li>Assist with testing, documenting, and implementing new processes to improve efficiency across the firm.</li><li>Help bridge communication between staff and IT to ensure technology solutions meet user needs.</li></ul>Administrative Support<ul><li>Process incoming mail, faxes, and phone calls (low call volume).</li><li>Maintain office supplies and handle ordering for all firm locations.</li><li>Submit and track building maintenance requests, coordinating with property management when needed.</li><li>Assist in planning, organizing, and supporting firm events (meetings, staff activities, office gatherings).</li><li>Provide general administrative support to ensure daily operations run smoothly.</li></ul>Qualifications: <ul><li>Strong communication skills, with the ability to work effectively across all levels of the firm&mdash;from attorneys to IT staff.</li><li>Detail-oriented, organized, and able to balance multiple responsibilities.</li><li>Willing to step in wherever needed to keep the office running smoothly.</li><li>Basic understanding of civil litigation or personal injury litigation OR entry-level Salesforce administrator experience (preferred but not required).</li></ul>Why mctlaw?We are a collaborative team dedicated to client service and professional excellence. This position offers:<ul><li>Exposure to legal case management from start to finish.</li><li>The opportunity to gain hands-on Salesforce/Litify system experience.</li><li>A supportive environment where ideas for improvement are welcomed.</li><li>The chance to contribute to both the operational and technological growth of the firm.</li></ul>Job Type: Full-timePay: $19.00 - $25.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k) matching</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid time off</li></ul>Ability to Relocate:<ul><li>Sarasota, FL 34236: Relocate before starting work (Required)</li></ul>Work Location: In person

Assistant Systems Coordinator & Office Admin

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