administrative assistant coordinator

The New York Times

<div><div><div><div><div><div>The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It&rsquo;s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It&rsquo;s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it&rsquo;s why our business strategy centers on making journalism so good that it&rsquo;s worth paying for.
</div>
</div></div></div></div><div>The New York Times is looking for a dynamic and proactive member of our administrative team to support our leaders and teams who develop our website and mobile applications. This role is crucial in ensuring the smooth operation of the department, promoting a positive work environment, and maintaining a high level of confidentiality. You will have a &quot;roll up the sleeves&quot; attitude, and work in an organized, collaborative environment.

You will be the primary support on everything administrative, and you'll be a partner working with the leadership team in promoting the operations of the organization. This is a hybrid position based in our New York City headquarters, where you will report directly to the Mission Leader. You can typically expect to come into the office three days/week.

Responsibilities:
<ul>
<li>Manage fluid calendars, appointments and travel arrangements and further manage changes and conflicts
</li>
<li>Support large-scale event planning and activities
</li>
<li>Maintain Department Organizational Charts, Distribution Lists, Team Lists, Seating Charts, T&amp;E Budget, Department Purchases
</li>
<li>Create Knowledge Management Documentation (ex: onboarding, hiring plans, headcount management)
</li>
<li>Handle a high volume of requests from internal and external stakeholders, including answering inquiries, resolving problems, and making appropriate referrals.
</li>
<li>Help prepare presentations and documents for leadership teams and guide presentations in meetings
</li>
<li>Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.
</li>
</ul>Basic Qualifications:
<ul>
<li>Bachelor's degree or equivalent professional experience.
</li>
<li>2+ years of experience providing Administrative and Operational support
</li>
</ul>Preferred Qualifications:
<ul>
<li>2+ years of experience supporting a senior executive.
</li>
<li>Experience with Workday
</li>
<li>Prior experience in a tech organization
</li>
</ul>REQ-018737</div><div><div><div>
The annual base pay range for this role is between:</div><div>
$70,000 - $85,000 USD</div></div></div><div> 

The New York Times Company is committed to being the world&rsquo;s best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all backgrounds to apply.

We are an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The U.S. Equal Employment Opportunity Commission (EEOC)&rsquo;s Know Your Rights Poster is available.

The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email reasonable.accommodations@nytimes.com. Emails sent for unrelated issues, such as following up on an application, will not receive a response.

The Company will further consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable &quot;Fair Chance&quot; laws. 


Please beware of fraudulent job postings. Scammers may post fraudulent job opportunities, and they may even make fraudulent employment offers. This is done by bad actors to collect personal information and money from victims. All legitimate job opportunities from The New York Times will be accessible through The New York Times careers site. The New York Times will not ask job applicants for financial information or for payment, and will not refer you to a third party to do so. You should never send money to anyone who suggests they can provide employment with The New York Times.

If you see a fake or fraudulent job posting, or if you suspect you have received a fraudulent offer, you can report it to The New York Times at NYTapplicants@nytimes.com. You can also file a report with the Federal Trade Commission or your state attorney general.</div></div>

Administrative Assistant & Operations Coordinator, Product DesignNew

Madi International

<div>
 
 Job Description
 
 
 
 We are looking for a detail-oriented and proactive
 
 Admin Coordinator
 
 to join our team in
 
 Jeddah
 
 . This role is ideal for someone with strong administrative skills and a passion for organization, efficiency, and team support. You will play a key role in ensuring smooth office operations and supporting cross-functional teams in a dynamic work environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate daily administrative tasks to ensure efficient office operations.
 </li>
 <li>
 Support department managers and team members with scheduling, documentation, and reporting.
 </li>
 <li>
 Manage office supplies, equipment, and maintenance needs.
 </li>
 <li>
 Assist in organizing meetings, preparing agendas, and taking minutes.
 </li>
 <li>
 Liaise with internal departments and external vendors as needed.
 </li>
 <li>
 Maintain accurate records and handle confidential information responsibly.
 </li>
 <li>
 Support onboarding processes for new employees and assist HR with admin tasks.
 </li>
 <li>
 Ensure compliance with company policies and procedures.
 
 
 </li>
 </ul>
 
 Qualifications And Experience
 
 
 
 <ul>
 <li>
 Minimum 2-4 years of experience in an administrative or coordinator role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent verbal and written communication skills in English (Arabic is a plus).
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Based in Jeddah or willing to relocate.
 </li>
 <li>
 Bachelors degree in Business Administration or related field is preferred.
 </li>
 </ul>
</div>

Admin Coordinator

joulat

We are seeking a highly experienced Administrative Coordinator to join our team and ensure efficient management of administrative operations.Responsibilities:<ul><li>Coordinate and oversee daily administrative operations across departments.</li><li>Manage schedules, meetings, and prepare executive reports.</li><li>Handle official correspondence and maintain records.</li><li>Support senior management in planning and decision implementation.</li><li>Follow up on contracts and communications with partners and vendors.</li><li>Supervise office tasks and ensure compliance with company policies.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Minimum 5 years of proven experience in administrative coordination or executive assistance.</li><li>Strong organizational, planning, and time-management skills.</li><li>Proficiency in MS Office and modern office systems.</li><li>Excellent communication skills in both Arabic and English.</li><li>Leadership personality with problem-solving and decision-making abilities.</li></ul>Job Type: Full-time

Senior Administrative Coordinator

Fisher HR

We are currently seeking a proactive and detail-oriented Administrative Coordinator to support our events and operations team. The ideal candidate will have prior experience in administrative roles, with a strong understanding of event coordination and logistics.Key Responsibilities:<ul><li>Provide administrative support to the events and operations team</li><li>Assist in planning, organizing, and executing internal and external events</li><li>Coordinate with vendors, venues, and internal departments</li><li>Maintain documentation, reports, and event-related records</li><li>Handle scheduling, correspondence, and follow-ups</li><li>Ensure smooth day-to-day office coordination and support</li></ul>Requirements:<ul><li>Previous experience in administration and event coordination</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>Proficient in Microsoft Office and general office tools</li><li>UAE-based candidates with family book preferred</li><li>Valid UAE driving license is a plus</li></ul>Note: This position is open to female candidates who are UAE nationals, in line with our client&rsquo;s workforce diversity and localization goals.Job Type: Full-timePay: AED10,000.00 - AED12,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>admin &amp; events: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>License/Certification:<ul><li>UAE Family Book (Khulasat Al Qaid) (Required)</li></ul>Location:<ul><li>Abu Dhabi (Preferred)</li></ul>

Administrative Coordinator – Events Support

Anchorage Youth Court

Anchorage Youth Court 838 W. 4th Avenue Anchorage AK 99501Phone: (907) 274-5986 Fax:: (907) 272- 0491 info@anchorageyouthcourt.org anchorageyouthcourt.orgANCHORAGE YOUTH COURT VOLUNTEER COORDINATOR / OFFICE ASSISTANT JOB DESCRIPTIONLocation: Anchorage Youth Court Office, 838 W. 4th Avenue Salary and hours: Up to 32 hours per week, $21 per hour, $22 after 6-week probationary period Reports to: Executive Director and Legal AdvisorProgram:Anchorage Youth Court is a juvenile justice system that empowers students to serve as defense attorneys, prosecutors, and judges in cases involving their peers. It gives students accountability, education, and opportunity to have a positive influence on others&rsquo; lives while providing the community with an effective and comprehensive alternative justice system.While providing constructive consequences for juvenile offenders, AYC simultaneously offers a civic opportunity for its members. Through this successful after-school program, youth members develop and apply an understanding of the legal process through education, AYC Bar Association membership, and participation in the sentencing hearings. Members may also participate in educational opportunities outside the courtroom, including training, leadership meetings, the AYC Youth Summit, and the annual United Youth Courts of Alaska State Conference. During a typical year, AYC also offers social and educational opportunities, such as visits to the courthouses, the State Crime Lab, McLaughlin Youth Center, the Alaska State Trooper Museum, the FBI building, and the Anchorage Police Department.The volunteer coordinator/office assistant is responsible for all aspects regarding volunteers from recruiting and promoting volunteer opportunities, to conveying the organization&rsquo;s purpose to the public. They are also responsible for performing a range of clerical and administrative tasks to support the daily operations of the office.The ideal candidate will work independently yet take direction or seek guidance as needed, function effectively under pressure, maintain a positive and professional attitude, meet deadlines, and be adept at social media and newsletter content creation. They are someone who communicates effectively with youth ages 12-18, their parents and others by phone, text, email and mail. Most direct communication will be by phone, and the successful candidate must be comfortable making and receiving phone calls and communicating by phone call and texting. Most large-scale communication will be through social media and frequent email communication, and the successful candidate must be comfortable at frequent content creation and varying and marketing language for different audiences.Essential Job Duties:<ul><li>Engage youth volunteers in peer-based court system and educational programming.</li><li>Keep new and existing volunteers informed about the organization and volunteer opportunities. This includes communicating with youth and parents by telephone, text,email, and social media outlets.</li><li>Recruit new volunteers through communications with the community and school district.</li><li>With AYC&rsquo;s Executive Director and Program Director/Legal Advisor, develop, coordinate, and oversee youth programing, including the peer mediation program; the peer mentorship program; spring and fall classes; our annual Youth Summit; the United Youth Court of Alaska State Conference; and other educational opportunities.</li><li>Develop and coordinate social events for youth members and their families.</li><li>Provide support to the youth Executive Board and ensure that the quarterly Defendernewsletter is created.</li><li>Co-coordinate our volunteer recognition program and yearly volunteer appreciation party.</li><li>Manage an effective volunteer database at all levels.</li><li>Participate in relevant meetings to promote AYC&rsquo;s juvenile diversion and educationprogram.</li><li>Maintain files, update website, email communication, answer phones, and ensure that theoffice runs smoothly.</li><li>Be present during in-person court evenings to provide office coverage.</li></ul>Qualifications:<ul><li>High school diploma or GED required;</li><li>2 &ndash; 4 years college preferred;</li><li>Experience working with adolescents;</li><li>Strong organization, communication, public relations, and telephone skills.</li><li>Experience with social media , especially contentand newsletter content creation</li><li>Competence in Microsoft Suite and Google Drive programs.</li><li>Must pass a background check by the State of Alaska DHSS.</li></ul><ul><li>Work ethic</li><li>Finish assignments completely, accurately, and promptly</li><li>Work independently and meet deadlines</li><li>Exercise good judgment</li><li>Arrive to work on time and maintain regular attendance</li><li>Work cooperatively with staff, youth members and others</li><li>Utilize personal development opportunities</li></ul>Submit resume, application and undergo background investigation. Non-smoking office.Anchorage Youth Court does not discriminate against any person on the basis of race, religion, color or national origin, ancestry, age, physical or mental disability, sex, sexual orientation, sexual identification, marital status, change in marital status, pregnancy, parenthood or based on any other legally protected characteristic.Non-smoking office.Please submit resume to Anchorage Youth Court Executive Director, Alysyn, at athibault@anchorageyouthcourt.orgAnchorage Youth Court does not discriminate against any person on the basis of race, religion, color or national origin, ancestry, age, physical or mental disability, sex, sexual orientation, sexual identification, marital status, change in marital status, pregnancy, parenthood or based on any other legally protected characteristic.Job Type: Full-timePay: $21.00 - $22.00 per hourApplication Question(s):<ul><li>Do you have any experience working with young people aged 12-18?</li></ul>Experience:<ul><li>social media content creation: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Anchorage, AK 99501 (Required)</li></ul>Work Location: In person

Volunteer Coordinator/Office Assistant

PARAMBADAN BLOCKS & TILES

Job Summary:We are seeking a proactive and detail-oriented HR &amp; Admin Coordinator to manage end-to-end recruitment, employee lifecycle processes, payroll, statutory compliance, and day-to-day administrative functions. The ideal candidate will act as a vital link between the employees and management, ensuring a smooth and efficient HR and administrative operation.Key Responsibilities:Recruitment &amp; Onboarding<ul><li>Manage end-to-end recruitment process: job postings, CV screening, and preliminary interviews.</li><li>Coordinate onboarding process including preparation of appointment letters and collection of KYC documents.</li><li>Conduct induction programs for new employees.</li></ul>Payroll &amp; Compliance<ul><li>Process monthly payroll including overtime calculations.</li><li>Ensure compliance with statutory requirements such as ESI, PF, and other labor laws.</li></ul>Performance &amp; Training<ul><li>Support in performance appraisal coordination.</li><li>Assist in identifying training needs and organizing training sessions.</li></ul>Employee Relations &amp; Administration<ul><li>Handle employee grievances and queries in a timely and empathetic manner.</li><li>Act as a liaison between employees and management to foster a positive work environment.</li><li>Manage resignation and exit formalities: full and final settlement, experience letter, payslip, and no due certificate issuance.</li></ul>General Administration<ul><li>Oversee day-to-day office administrative tasks to ensure a smooth operational flow.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or a related field.</li><li>2-4 years of relevant experience in HR and administration.</li><li>Knowledge of payroll systems and statutory compliance (ESI, PF).</li><li>Strong interpersonal and communication skills.</li><li>Proficient in MS Office and HR software/tools.</li><li>Ability to multitask and handle confidential information with integrity.</li></ul>Job Types: Full-time, PermanentPay: &#8377;15,000.00 - &#8377;35,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li></ul>Work Location: In person

HR & Admin Coordinator

NMC Health plc

<div>The Administrative Coordinator ensures efficient coordination across clinical operations and corporate support functions. This hybrid role bridges day-to-day healthcare operations and back-office corporate workflows, enhancing patient services and supporting strategic administrative processes. Additionally, he/she will support quality compliance activities, assist in accreditation processes, and maintain confidential records.</div>
 <div>Administrative Support: 
<ul><li>Manage and coordinate calendars, meetings, and appointments for the assigned HOD.
</li><li>Handle incoming correspondence, emails, and phone calls, ensuring prompt responses and appropriate follow-up.
</li><li>Take and distribute meeting minutes, ensuring action points are recorded and followed up.
</li><li>Coordinates marketing events and campaigns, including conferences, seminars, and workshops.
</li><li>Prepare and format reports, presentations, and official documents as required.
</li><li>Organize and maintain confidential records, files, and databases.
</li><li>Assist in drafting and reviewing policies, memos, and internal communications.
</li><li>Arrange travel, accommodation, and logistics for the executives when required.
</li><li>Serve as the point of contact for external stakeholders, including vendors, government entities, and partner organizations, when required.
</li><li>Ensure adherence to company policies and confidentiality standards.
</li><li>Care for their own and colleagues&rsquo; health, safety and wellbeing, and awareness and contribution to the environment
</li>Perform any other job assigned by the Head of Department/Supervisor. 
<li>
</li></ul>Operational &amp; Quality Support: 
<ul><li>Assist in tracking compliance with healthcare regulations and quality management standards.
</li><li>Support in coordinating internal audits, accreditation activities, and quality improvement initiatives.
</li><li>Compile and analyze data related to quality metrics and operational performance.
</li><li>Liaise with different departments to ensure timely submission of reports and documents.</li></ul></div>
 <div>Any Bachelor degree preferred. Minimum 1-2 years in a similar role</div>

Administrative Coordinator - UAE National

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