administrative assistant driver

North Shore Medical Labs

About UsWe are a well-established medical laboratory facility that has proudly supported clinics and physician offices across the metropolitan area for over 20 years. Our lab is known for its excellent track record in service and quality. We are currently seeking a motivated, dependable team member who is eager to contribute to our continued growth.We are looking for someone with a positive attitude, strong work ethic, and a proactive mindset.Primary Responsibilities<ul><li>Administrative &amp; Customer Service Duties</li><li>Enter patient demographic information each morning from previous day orders</li><li>Verify and update medical insurance benefits</li><li>Answer incoming calls professionally and courteously</li><li>File documents and assist management with day-to-day office operations</li><li>Pack and prepare supply orders</li><li>Receive deliveries and stock the supply room</li><li>Maintain inventory and assist with inventory management</li><li>Lift and move supplies (up to 50 lbs as required)</li></ul>Driver Responsibilities<ul><li>We are also seeking a dependable Personal Driver to provide safe, efficient, and courteous transportation services for us.</li><li>Ensure a safe, comfortable, and professional driving experience at all times</li></ul>Ideal Candidate Qualifications<ul><li>Strong attention to detail and accuracy</li><li>Positive attitude and professional demeanor</li><li>Excellent telephone and customer service skills</li><li>Strong data entry and general computer skills</li><li>Clear verbal and written communication skills</li><li>Reliable, organized, and dependable</li><li>Ability to work independently and multitask effectively</li></ul>Driver-Specific Requirements<ul><li>Proven experience in driving, shuttle service, limousine service, or delivery driving</li><li>Valid driver&rsquo;s license appropriate for the vehicle type</li><li>Clean driving record</li></ul>Schedule &amp; Employment Details<ul><li>Daytime shift: 8:30 AM &ndash; 5:00 PM</li><li>Must be open to working Saturdays</li><li>Driving duties primarily occur in the afternoons and evenings</li><li>Experience is a plus, but we are willing to train the right candidate</li></ul>Job Type: Full-timePay: $17.00 - $18.00 per hourWork Location: In person

Administrative Assistant/Driver

Chapman and Cutler LLP

<div>
 
 Chapman and Cutler LLP is seeking to hire an Administrative Assistant to join our New York office. The Administrative Assistant will work with other administrative and legal professionals in a collegial environment, performing a variety of clerical duties for attorneys and assisting with projects as directed by the Administrative Assistant Supervisor, Chief Support Services Officer and supervising attorneys. The position requires an in-office presence but includes flexibility for some remote work.
 
 
 
 
 
 The responsibilities of the Administrative Assistant will include:
 
 
 
 
 <ul>
 <li>
 Reports to the office in a reliable and punctual manner.
 </li>
 <li>
 Works as part of a team to meet the clerical, administrative, and word processing requirements of the Firm.
 </li>
 <li>
 Provides direct administrative/clerical and word processing support including, but not limited to, time keeping, processing billing memos, expense reports, scheduling, scanning, document editing, blacklining, collating, preparing packages/labels/envelopes for mailing.
 </li>
 <li>
 Is familiar with standard computer applications such as Microsoft Word, Excel and PowerPoint, Adobe Acrobat and comparison software.
 </li>
 <li>
 Works one-on-one with attorneys, paraprofessionals and administrative assistants for projects that require special or specific instruction.
 </li>
 <li>
 Works independently on tasks as directed, and exhibits an understanding of how individual tasks affect other long-term projects and the department functioning as a whole.
 </li>
 <li>
 Displays competency while learning new tasks and ability to ask thoughtful questions to complete assignments.
 </li>
 <li>
 Creates and maintains all client and general files.
 </li>
 <li>
 Handles incoming and outgoing mail as necessary.
 </li>
 <li>
 Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; follows practice group guidelines for protecting client information.
 </li>
 <li>
 Makes appointments for attorney(s) and updates attorney calendar(s) using Firm software regarding meetings, conference calls, in-house meetings, travel, etc.
 </li>
 <li>
 Makes necessary travel arrangements; completes expense reports in a timely manner.
 </li>
 <li>
 Understands and properly utilizes, the Firm&rsquo;s reference materials, including training materials and internal online information.
 </li>
 <li>
 Respects the Firm&rsquo;s policies and procedures.
 </li>
 <li>
 Attends scheduled training sessions and utilizes information in daily work production.
 </li>
 <li>
 Proofreads material for grammatical, typographical or spelling errors.
 </li>
 <li>
 Is well organized, resourceful, motivated and has the ability to adjust to rapidly changing priorities.
 </li>
 <li>
 Communicates and follows instructions effectively from a diverse group of clients, attorneys, paraprofessionals and staff and provides information in person or by phone with courtesy and tact.
 </li>
 <li>
 Develops familiarity with Chapman and Cutler standard formatting and document production procedures.
 </li>
 <li>
 Is proactive in establishing helpful working relationships with coworkers; shows initiative in seeking additional tasks to maintain steady workload.
 </li>
 <li>
 Assists in any other area of the Firm and performs other duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 MINIMUM QUALIFICATIONS
 
 :
 
 
 
 
 
 
 
 <ul>
 <li>
 At least five (5) years of experience in a professional environment
 </li>
 <li>
 Prior law firm experience is preferred
 </li>
 <li>
 Excellent typing, spelling, grammar and punctuation skills
 </li>
 <li>
 Ability to use handbooks and other reference materials
 </li>
 <li>
 Teamwork oriented
 </li>
 <li>
 High degree of organization
 </li>
 <li>
 Computer knowledge, Mac OS preferred; proficiency with Microsoft Office
 </li>
 <li>
 Ability to work collaboratively and to organize, prioritize and complete numerous tasks
 </li>
 <li>
 College degree preferred
 </li>
 <li>
 Committed to following all Firm security protocols and maintaining information security
 </li>
 </ul>
 
 
 
 
 
 
 
 In accordance with the New York Pay Transparency Law, the expected salary range for this New York position is $84,000-$92,000. The benefits overview for this position is available for review at the below link.
 
 
 
 
 
 Benefits Overview
 
 
 
 
 
 Please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position.
 
 
 
 
 
 
 Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.
 
 
</div>

Administrative Assistant

US Tech Solutions

<div>
 
 
 
 Job Description:
 
 
 
 
 
 
 
 Role is 5 days a week in office. There is no opportunity for remote working.
 
 
 
 
 
 The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
 
 
 
 
 
 Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.
 
 
 
 
 
 
 Qualifications:
 
 
 
 - Minimum of 3 years of experience in an Executive or Administrative Assistant role
 
 
 - High school diploma or GED is required; Bachelor's degree preferred
 
 
 - Being able to multi-task in a fast-paced environment
 
 
 - Experience in calendar management
 
 
 - Adaptable team player
 
 
 - Good problem-solving ability
 
 
 - Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
 
 
 - Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
 
 
 - Effective interpersonal skills and excellent telephone etiquette
 
 
 - Tact and good judgment in confidential situations and proven experience interacting with senior management
 
</div>

Executive Assistant

Vaco by Highspring

<div>
 
 
 Administrative Assistant - UHNW Family Office
 
 
 
 Location:
 
 New York, NY
 
 
 Salary
 
 :$75,000-80,000
 
 
 
 The Role:
 
 We are seeking a bright, highly discreet Administrative Assistant to support a prominent Family Office and Private Residence. This is a dynamic "hybrid" role that requires a blend of professional office administration and high-touch personal support.
 
 The ideal candidate is a proactive problem-solver who possesses exceptional judgment and the ability to navigate both a corporate boardroom and a private household with ease.
 
 
 
 Core Responsibilities
 
 <ul>
 <li>
 
 Executive Coordination:
 
 Manage complex calendars, coordinate appointments, and handle scheduling for both professional and personal obligations.
 </li>
 <li>
 
 Logistical Support:
 
 Serve as the "connective tissue" between the family's NYC office and private residence, including running sensitive errands and ensuring seamless operations between both locations.
 </li>
 <li>
 
 Vendor Relations:
 
 Act as a professional point of contact for external vendors and service providers; must be well-spoken and able to negotiate and follow up effectively.
 </li>
 <li>
 
 Project Management:
 
 Anticipate needs before they arise, thinking through challenges independently while maintaining a high level of respect for family privacy.
 </li>
 <li>
 
 Digital Support:
 
 Utilize Outlook for heavy scheduling and Excel for basic tracking and organizational tasks.
 </li>
 </ul>
 
 Candidate Profile
 
 <ul>
 <li>
 
 Experience:
 
 2-3+ years of administrative experience, ideally within a Family Office, Luxury Brand, or high-level Corporate environment.
 </li>
 <li>
 
 Discretion:
 
 Absolute commitment to confidentiality and the ability to handle sensitive information with a high degree of "quiet" professionalism.
 </li>
 <li>
 
 Communication:
 
 Exceptionally well-spoken with a polished phone presence and clear written skills.
 </li>
 <li>
 
 Technical Skills:
 
 Proficiency in Microsoft Office (specifically Outlook and Excel).
 </li>
 <li>
 
 The "Right" Mindset:
 
 A "no task is too small" attitude paired with the intellectual horsepower to work with minimal guidance.
 
 </li>
 </ul>
 Vaco PLC is acting as an Employment Agency in relation to this vacancy.
</div>

Moment Factory

<div>
 
 About Us
 
 
 
 Coming from all walks of life, we are united by passion. At Moment Factory, every new We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 450 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas &ndash; be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects &ndash; the thirst for experimentation and innovation is at the core of our DNA.
 
 
 
 YOUR MISSION
 
 
 
 As the Administrative Assistant for Sports &amp; Entertainment, you provide essential operational and administrative support to the General Manager. You are responsible for ensuring the smooth coordination of daily activities, from managing complex schedules and internal follow-ups to preparing clear, professional presentations and documents.
 
 
 Operating with high autonomy in our fast-paced NYC office, you act as a key point of contact&mdash;maintaining organized workflows for the team and providing a professional welcome to clients and partners visiting our studios.
 
 
 
 YOUR TEAM
 
 
 
 Moment Factory Sports &amp; Events leverages our multimedia toolbox and tacit creative know-how to provide permanent &amp; temporary user experience solutions to enhance fan engagement &amp; experience. Our diverse team blends storytelling, immersion, interactivity, and live performance to create original and unexpected experiences that connect audiences around the globe.
 
 
 
 Key Responsabilities
 
 2. Administrative Responsibilities3. Coordination in Support of Teams5. Support to Business Development
 
 
 <ul>
 <li>
 Management Support
 </li>
 <li>
 Proactively organize and manage the General Manager&rsquo;s calendar and business travel
 </li>
 <li>
 Prepare and organize weekly meetings, take notes, and ensure appropriate follow-ups with internal &amp; external stakeholders
 </li>
 <li>
 Manage and track expense reports
 </li>
 <li>
 Assist in preparing presentations, briefings, and internal documents
 </li>
 <li>
 Ensure clear communication and follow-ups with internal teams
 </li>
 <li>
 Maintain an up-to-date overview of ongoing priorities and initiatives
 </li>
 <li>
 Support the General Manager in business development follow-ups and relationship management
 </li>
 <li>
 Maintain, organize, and archive key documents and records
 </li>
 <li>
 Lead visits of 25 Broadway &amp; 55 Wall street
 </li>
 <li>
 Prepare, draft, edit, and occasionally documents, reports, and presentations
 </li>
 <li>
 Create presentations using Keynote, Google Slides, or similar tools
 </li>
 <li>
 Coordinate approvals and signatures for various administrative or legal documents
 </li>
 <li>
 Manage incoming administrative requests and redirect them to the appropriate teams when necessary
 </li>
 <li>
 Ensure proper administrative follow-up on communications and internal processes
 </li>
 <li>
 Perform other related administrative tasks as needed
 </li>
 <li>
 Track weekly timesheets, overtime, and vacation calendars for supported teams
 </li>
 <li>
 Coordinate internal meetings and logistics when required
 </li>
 <li>
 Organize occasional team lunches, breakfasts, or internal &amp; external activities
 </li>
 <li>
 Contribute to onboarding new team members when needed
 </li>
 <li>
 Collaborate with other administrative assistants to align processes and practices
 </li>
 <li>
 Client and Partner Interaction
 </li>
 <li>
 Welcome visitors, partners, or clients and provide a brief introduction to the office/25 Broadway &amp; 55 Wall Street
 </li>
 <li>
 Host visits, including presenting the demo and answering general questions about Moment Factory
 </li>
 <li>
 Respond to initial inquiries of the NYC inbound dev box and redirect visitors, clients or partners to the appropriate teams
 </li>
 <li>
 Follow up on certain communications with clients or partners (information sharing, reminders, coordination)
 </li>
 <li>
 Represent Moment Factory professionally during partner or client visits
 </li>
 <li>
 Monitor and manage inbound requests received through the NYC office email
 </li>
 <li>
 Perform an initial qualification of inquiries and redirect opportunities to the appropriate internal teams
 </li>
 <li>
 Maintain first-level communication with potential clients to clarify requests &amp; qualify the opportunity
 </li>
 <li>
 Conduct occasional research or prepare short summaries related to ideas, trends, or opportunities
 </li>
 <li>
 Support the preparation of internal materials related to potential projects or opportunities
 
 
 </li>
 </ul>
 
 YOUR BACKGROUND
 
 
 
 <ul>
 <li>
 Minimum 3 years of relevant experience in a role such as administrative assistant, executive assistant, or coordinator in a dynamic environment
 </li>
 <li>
 Experience in creative industries, entertainment, media, or production environments is considered an asset but not required
 </li>
 <li>
 Education in administration, management, communications, or a related field (or equivalent practical experience)
 </li>
 <li>
 Strong proficiency in English, both written and spoken
 </li>
 <li>
 Strong proficiency in office tools (Google Workspace, Excel, MS Office, Keynote or similar tools)
 </li>
 <li>
 Interest in AI tools and emerging technologies
 </li>
 <li>
 Knowledge of French is an asset
 
 
 </li>
 </ul>
 
 YOUR QUALITIES
 
 
 
 <ul>
 <li>
 Exceptional organizational skills
 </li>
 <li>
 Strong written communication abilities
 </li>
 <li>
 Clear and confident verbal communication
 </li>
 <li>
 Quick learner with strong adaptability
 </li>
 <li>
 Strong sense of responsibility and ability to handle confidential information
 </li>
 <li>
 High level of autonomy and resourcefulness
 </li>
 <li>
 Ability to anticipate needs and manage priorities effectively
 </li>
 <li>
 Comfortable performing administrative and operational tasks
 </li>
 <li>
 Strong attention to detail and accuracy
 </li>
 <li>
 Ability to work efficiently in a fast-paced environment
 </li>
 <li>
 Proven ability to manage multiple priorities simultaneously
 </li>
 <li>
 Positive attitude and professional demeanor
 </li>
 <li>
 Genuine interest in building expertise within an administrative support role in a creative environment
 
 
 </li>
 </ul>
 
 SPECIFIC WORKING CONDITIONS
 
 
 
 <ul>
 <li>
 Position based in New York
 </li>
 <li>
 On-site presence required 4&ndash;5 days per week
 </li>
 <li>
 The base salary range for this role is $65,000 to $90,000. Actual compensation within this range will be determined based on a variety of factors, including the candidate&rsquo;s skills, experience, and qualifications. This range is specific to the NYC market and may vary for roles located outside of this region.
 </li>
 </ul>
</div>

Solomon Page

<div>
 Our client is seeking an Administrative Assistant to join their team! The Administrative Assistant is responsible for providing administrative assistant support to assigned department leadership. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible individual with the ability to be productive under pressure.
 
 
 <ul>
 <li>
 Pay rate: $35-$37 per hour
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 
 Travel
 
 
 
 <ul>
 <li>
 Arrange all aspects of business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log
 </li>
 <li>
 Ensure team members have any visas, all documents, papers and itineraries necessary for travel Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices
 
 
 
 </li>
 </ul>
 
 Meetings and Entertainment/Lunches/Dinners
 
 
 
 <ul>
 <li>
 On behalf of team members, coordinate meetings with clients/brokers/vendors
 </li>
 <li>
 Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Refer to CRM details below
 </li>
 <li>
 Manage all aspects of bookings and catering for client/broker lunches and dinners
 </li>
 <li>
 Book taxis for our employees and clients Prepare and organize printed materials and binders for meetings
 </li>
 <li>
 Other related support
 
 
 
 </li>
 </ul>
 
 Customer Relationship Management (CRM) &ndash; if applicable
 
 
 
 <ul>
 <li>
 Track client related meetings/events (including overseas meetings) in our CRM System
 </li>
 <li>
 Collect business cards and update contact details in CRM or following up with meeting organizer for client's contact if not known; make changes to client profiles
 </li>
 <li>
 Develop working knowledge of clients/brokers and Company names
 
 
 
 </li>
 </ul>
 
 Expenses
 
 
 
 <ul>
 <li>
 All aspects of timely expense management (in Concur and Dynamics 365) for team members, including: Use receipt images in Concur or gather receipts for business travel promptly after such travel and document the business purpose
 </li>
 <li>
 Set up expense reports on at least a monthly basis
 </li>
 <li>
 Follow-up to secure any expense approvals
 
 
 
 </li>
 </ul>
 
 Visitor Log
 
 
 
 <ul>
 <li>
 Be the coordinator for any visitor log requests
 </li>
 <li>
 Communicate with other Executive Assistants as to who is coming in and details of visit.
 </li>
 <li>
 Arrange desk assignments for underwriting visitors
 
 
 
 </li>
 </ul>
 
 General / Office / Other
 
 
 
 <ul>
 <li>
 Provide administrative support for group meetings, whether onsite or offsite
 </li>
 <li>
 Provide back-up support for vacationing other administrative roles
 </li>
 <li>
 Assist with ad hoc projects
 </li>
 <li>
 Participate in the local and global Admin Team support team meetings
 </li>
 <li>
 Communicate with external contacts to exchange information as needed
 </li>
 <li>
 Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable)
 </li>
 <li>
 Prepare FedEx shipments
 </li>
 <li>
 Assist with mail collection and distribution for your respective team(s)
 </li>
 <li>
 Manage confidential affairs
 </li>
 <li>
 Maintain good working relationship with internal contacts
 </li>
 <li>
 Manage changing circumstances as they happen, sometimes on short notice
 </li>
 <li>
 Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time.
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 Experience working in a matrixed global organization working across functions and geographies.
 </li>
 <li>
 Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include with senior management, internal clients, external clients and brokers.
 </li>
 <li>
 Works efficiently, accurately and exercises common courtesy under time pressure situations. Is a team player and demonstrates a cooperative attitude.
 </li>
 <li>
 Must possess excellent oral and written communication skills.
 </li>
 <li>
 Receptive to new ideas and is well organized.
 </li>
 <li>
 Reacts effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities.
 </li>
 <li>
 Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner at all times.
 </li>
 <li>
 Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different &lsquo;share&rsquo; platforms ie: SharePoint, Office 365.
 </li>
 <li>
 College degree preferred
 </li>
 <li>
 2+ years of administrative assistant.
 </li>
 <li>
 Experience in the Financial Services at a minimum with industry experienced preferred.
 </li>
 <li>
 Requires sitting at a computer in an open collaborative seating environment with varying exposure to noise.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

<div>
 Well-known and highly respected billion-dollar global investment management firm is seeking a new Full-Time/Permanent Executive Assistant to support its Investor Relations team in NYC. This role sits within a fast-paced Investor Relations group, supporting a team that works closely with institutional investors around the world. This individual will play a critical role in maintaining seamless operations, coordinating investor communications, managing complex scheduling, and supporting large-scale investor events and roadshows. Candidates must have a minimum of 2-4+ years of experience working as an executive assistant, within financial services (strongly preferred/required) and with 1 year of related client service experience (preferred), and a Bachelor&rsquo;s degree is required. Ideal candidates should be polished and professional, proactive, detail-oriented, organized, flexible, eager/motivated, able to manage multiple priorities, accustomed to working in a fast-paced environment, comfortable working with senior professionals and external investors, and possess excellent interpersonal and communication skills (both verbal and written). This is an exceptional opportunity to join a world-class organization known for its disciplined investment approach, collaborative culture, and long-term success across global markets!
 
 
 <ul>
 <li>
 Salary depends on experience (90-120k base) plus BUILT-IN paid overtime (approx. 30-40k just by working your normal day!) plus discretionary bonus eligibility. AMAZING, comprehensive benefits &ndash; medical/dental/vision/etc., complimentary breakfast &amp; lunch, on-site gym access, and much more.
 </li>
 <li>
 Hours are 8:00am-6:00pm, with flexibility as needed. Hybrid work schedule (3 days in office / 2 days remote; Tuesday &ndash; Thursday in office; Monday &amp; Friday remote).
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Provide comprehensive executive administrative and client-facing support to the Investor Relations team.
 </li>
 <li>
 Manage complex calendars across multiple time zones and coordinate internal and external meetings.
 </li>
 <li>
 Serve as a point of contact for investor scheduling and communications.
 </li>
 <li>
 Prepare and coordinate materials for meetings, calls, and follow-ups.
 </li>
 <li>
 Coordinate conference room logistics, catering, and meeting setup.
 </li>
 <li>
 Maintain and update team conference calendars.
 </li>
 <li>
 Coordinate travel arrangements, itineraries, and event registrations for team members.
 </li>
 <li>
 Prepare and reconcile expense reports.
 </li>
 <li>
 Provide backup phone coverage and support other administrative staff as needed.
 </li>
 <li>
 Assist with special projects and team initiatives.
 </li>
 <li>
 Maintain and update the firm&rsquo;s CRM database system, including client contact records and distribution lists. Track and input meeting details and investor interactions.
 </li>
 <li>
 Assist with investor inquiries and administrative requests.
 </li>
 <li>
 Support preparation of due diligence questionnaires and other investor materials.
 </li>
 <li>
 Process and manage access requests for the firm&rsquo;s secure data-sharing platform.
 </li>
 <li>
 Help coordinate quarterly investor meetings, conferences, and global roadshows.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum 2&ndash;4+ years of experience as an Executive Assistant or Administrative Assistant, ideally working within financial services.
 </li>
 <li>
 Prior client service or investor-facing experience preferred.
 </li>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 Exceptional attention to detail and strong organizational skills.
 </li>
 <li>
 Excellent written and verbal communication abilities.
 </li>
 <li>
 Ability to manage multiple priorities and work effectively under pressure.
 </li>
 <li>
 Professional demeanor when interacting with senior executives and external investors.
 </li>
 <li>
 Demonstrated discretion and ability to handle confidential information.
 </li>
 <li>
 Highly collaborative team player with a proactive mindset.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Experience with CRM systems (Backstop or similar) a plus.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Assistant, Investor Relations

Explore 216+ Administrative assistant driver in New York United States this April. Find roles across top companies and apply now to boost your career.

216 administrative assistant driver jobs In New York United States

Administrative Assistant/Driver

Administrative Assistant

Executive Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Executive Assistant, Investor Relations