administrative assistant front desk

INTEGRATED PAIN SOLUTIONS OF SOUTH FLORIDA

Job Overview We are seeking a reliable, professional Administrative Assistant / Front Desk Coordinator to be physically present in our Fort Lauderdale office during business hours. A front desk administrative assistant serves as the primary point of contact for an organization, combining traditional receptionist duties with broader administrative support. The ideal candidate is dependable, organized, and comfortable handling basic administrative tasks while representing the company professionally.Responsibilities<ul><li>Welcome visitors, clients, and vendors, deliver exceptional customer service, and ensure a positive initial impression.</li><li>Operate multi-line phone systems, screen incoming calls, and direct inquiries efficiently while adhering to professional phone etiquette.</li><li>Maintain organized filing systems, perform accurate data entry, and proofread documents to ensure accuracy and confidentiality.</li><li>Schedule appointments for new and follow-up patients.</li><li>Perform general clerical tasks, including photocopying, faxing, mailing, and maintaining office supply inventory.</li><li>Perform patient copayment and invoicing using QuickBooks software.</li><li>Assist with office management duties, including file organization, management of incoming correspondence, and administrative support for team members.</li></ul>Qualifications<ul><li>Proven office experience with strong clerical skills and familiarity with office management procedures</li><li>Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), and data entry skills</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment</li><li>Exceptional customer service skills combined with professional phone etiquette and communication abilities</li><li>Bilingual abilities are highly desirable for effectively serving diverse client needs.</li><li>Experience with QuickBooks or bookkeeping is a plus; familiarity with medical receptionist duties is advantageous.</li><li>Personal assistant or medical receptionist experience is beneficial but not required; training will be provided for specific tasks.</li></ul>We invite you to help foster a welcoming environment focused on efficiency and excellence. This position is ideal for motivated individuals seeking to develop their administrative skills while supporting a dynamic team. We appreciate your commitment and look forward to welcoming a proactive professional who excels in organization, communication, and high-quality service.Pay: From $19.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Administrative Assistant / Front Desk Coordinator

PureHealth

<div>
 
 
 Job Title: Administrative Assistant (Front Desk)
 
 
 
 
 
 
 
 Location: Abu Dhabi
 
 
 
 
 
 
 
 About the Ro
 
 le
 
 
 We are seeking a poised, service-oriented Administrative Assistant (Front Desk) to be the welcoming face and professional anchor of our Abu Dhabi office. This role demands an individual who embodies exceptional hospitality standards, delivers seamless coordination, and maintains an unwavering commitment to service excellence.As the first point of contact for our guests, partners, and internal teams, you will ensure a polished and memorable front-office experience while supporting the broader organization with high-level administrative efficiency.
 
 
 
 
 
 We are looking for someone who naturally brings premium guest-service etiquette, refined presentation, and an elevated customer-facing approa
 
 ch.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Oversee front desk operations with grace and professionalism, ensuring every visitor and caller receives a warm, hospitality-driven experience.
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 Greet and assist guests, coordinate visitor logistics, and uphold reception standards befitting a high-end corporate environment.
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 Manage incoming calls, emails, and inquiries with clarity, accuracy, and a customer-first mindset.
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 Organize and support internal and external events, including meeting arrangements, logistics coordination, and guest preparation.
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 Handle meeting room schedules, appointment confirmations, and day-to-day office coordination.
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 Provide cross-functional administrative support to various departments, ensuring smooth and efficient internal operations.
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 Maintain an aesthetically pleasing reception and office environment in line with corporate branding and service expectati
 
 ons.
 
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Qualifications &amp; Experience
 
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 Bachelor&rsquo;s degree, diploma, or equivalent experience in administration, hospitality, or a relatedfield
 
 .
 
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 Preferred
 
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 Strong hospitality or front-of-house experience (hotel, luxury service, airlines, or premium customer service).
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 Excellent interpersonal and communication skills with a professional demeanor and polished presentation.
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 Demonstrated ability to multitask, prioritize, and work in a fast-paced, client-facing setting.
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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 Strong command of written and verbal English; additional languages are an advantage.
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 A proactive, detail-oriented individual with a service-driven mindset and impeccable organizational skills
 
 .
 
 </li>
 </ul>
 
 
 
 
 
 About PureHealth
 
 
 
 PureHealth is the UAE&rsquo;s largest integrated healthcare platform, committed to revolutionizing the nation&rsquo;s healthcare ecosystem and advancing the future of health through innovation, technology, and world-class care del
 
 ivery.
 
 
 
 
 
 
 
 Why Join Us
 
 
 
 At PureHealth, you&rsquo;ll be part of a transformational journey to redefine healthcare through technology and human-centered innovation. We empower our teams to create impact, challenge boundaries, and lead change. Working with us means contributing to a purpose-driven mission&mdash;advancing the future of health&mdash;while growing your career in one of the UAE&rsquo;s most dynamic, fast-evolving organizations
 
</div>

Administrative Coordinator (Front Desk)

MGE Management Experts

Administrative AssistantLocation: St. Petersburg, FL (In-Office Position)MGE Management Experts is looking for a proactive and organized Administrative Assistant to support multiple areas of the company and help ensure smooth day-to-day operations.Responsibilities:<ul><li>Cover reception desk breaks and assist with front desk duties.</li><li>Organize and maintain client folders in alphabetical order.</li><li>Assist with live seminar screening and event support.</li><li>Provide administrative support to various departments.</li><li>Help maintain organized filing systems and records.</li><li>Perform data entry and other clerical tasks as needed.</li><li>Assist management with special projects and administrative assignments.</li><li>Support office operations and ensure tasks are completed efficiently.</li></ul>Requirements:<ul><li>Strong organizational skills and attention to detail.</li><li>Ability to multitask and prioritize responsibilities.</li><li>Professional appearance and communication skills.</li><li>Comfortable working with computers and office software.</li><li>Positive attitude and willingness to help wherever needed.</li><li>Ability to work well in a fast-paced office environment.</li><li>Previous administrative or office experience is a plus.</li></ul>What We're Looking For:The ideal candidate is dependable, proactive, highly organized, and enjoys supporting different areas of a growing company. This position requires someone who can take initiative, follow through on assignments, and contribute to a productive office environment.Schedule: Tuesday &ndash; Saturday, 9:15 AM &ndash; 5:45 PMLocation: St. Petersburg, FL (Not Remote)Apply today and become part of a team dedicated to helping businesses grow and succeed.Pay: $16.00 - $18.00 per hourBenefits:<ul><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul>Work Location: In person

Receptionist/Administrative Assistant

Stroud & Company CPAs

Job SummaryJoin a client-focused CPA firm where communication, technology, teamwork, and dependability make every day run smoothly. We are seeking a friendly, organized, and dependable Front Desk Administrative Assistant to be the welcoming first point of contact for our CPA firm. In this important role, you will answer incoming phone calls, greet walk-in clients, provide excellent customer service, and support day-to-day administrative needs that help our team serve clients efficiently and professionally.Duties<ul><li>Greet visitors, clients, and vendors with professionalism and a friendly attitude</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently with professionalism and warmth</li><li>Maintain a clean, organized front desk area and manage incoming/outgoing mail and packages</li><li>Schedule appointments, coordinate calendars, and assist with basic office management tasks</li><li>Assist clients with basic questions, appointment coordination, document drop-offs, and general office support</li><li>Perform administrative tasks for a CPA firm, such as scanning, filing, organizing client documents, processing mail, preparing correspondence, and supporting seasonal workflow needs</li><li>Coordinate with accountants and administrative team members to keep client service moving smoothly</li><li>Help ensure confidential client information is handled carefully and responsibly</li></ul>What We Are Looking For<ul><li>Strong communication skills, both on the phone and in person.</li><li>A customer-service mindset and the ability to make clients feel welcomed and supported.</li><li>A future forward and technology mindset, open to learning new processes and products</li><li>Dependability, punctuality, and follow-through on assigned tasks.</li><li>A team-oriented attitude and willingness to pitch in where needed.</li><li>Excellent organization, attention to detail, and ability to manage multiple priorities.</li><li>Professional discretion when working with confidential client information.</li><li>Comfort using common office technology, including email, phones, scanners, and Microsoft Office.</li></ul>Experience<ul><li>Previous receptionist, administrative assistant or customer service experience preferred</li><li>Experience in a CPA firm, accounting office, financial office or professional services environment is a plus</li><li>Previous office or clerical experience demonstrating strong organizational skills and attention to detail</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy in general</li><li>Experience with QuickBooks or similar bookkeeping software is preferred</li><li>Excellent phone communication skills with proper phone etiquette</li><li>Demonstrated ability to handle confidential information responsibly</li><li>Strong typing speed along with proofreading skills for document accuracy</li><li>Experience in customer service or client communication roles is highly desirable</li><li>Ability to multitask efficiently in a fast-paced setting while managing time effectively</li></ul>Why This Role MattersOur front desk sets the tone for the client experience. The right person for this position will be a steady, positive presence who communicates clearly, works well with others, and can be counted on to help the office stay organized and responsive&mdash;especially during busy tax and accounting seasons.How to ApplyIf you are dependable, professional, and enjoy helping both clients and coworkers, we would love to hear from you. Please submit your resume and a brief note sharing why you would be a great fit for our team.Pay: $18.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Front Desk Administrative Assistant

Burlington Capital

<div>Burlington Capital LLC has an excellent opportunity for an organized, customer-focused individual looking for a flexible part-time position in a professional corporate environment. This role combines front desk responsibilities with courier and office support duties, making it an excellent opportunity for a college student or someone seeking hands-on business experience.
Schedule<ul><li>
Part-time, approximately 15&ndash;20 hours per week</li><li>
Monday through Friday</li><li>
Hours scheduled between 8:00 a.m. and 5:00 p.m.</li></ul>
If you are an energetic person who understands the importance of customer service with a smile, we want to hear from you!<h2 class="jobSectionHeader">
Essential Responsibilities</h2><ul><li>
Welcome visitors and provide a professional first impression at the front desk.</li><li>
Answer and direct incoming telephone calls.</li><li>
Pick up and deliver documents, packages, and other items throughout the local area.</li><li>
Prepare outgoing mail, overnight shipments, and company mailings.</li><li>
Organize and distribute interoffice mail and deliveries.</li><li>
Maintain clean and organized common areas, including kitchens, supply rooms, and shared workspaces.</li><li>
Assist with administrative tasks and special projects as assigned.</li></ul><h2 class="jobSectionHeader">
Qualifications</h2><ul><li>
High school diploma or equivalent required.</li><li>
Valid driver's license with an acceptable Motor Vehicle Record (MVR).</li><li>
Proof of current automobile insurance.</li><li>
Reliable personal vehicle for daily local errands (mileage reimbursed at the current IRS rate).</li><li>
Professional appearance and demeanor while representing the company.</li><li>
Strong customer service and interpersonal skills.</li><li>
Excellent organizational, time management, and multitasking abilities.</li><li>
Strong attention to detail and problem-solving skills.</li><li>
Ability to communicate professionally with employees, vendors, and visitors.</li><li>
Familiarity with the Omaha metro area or the ability to navigate using maps/GPS.</li><li>
Ability to work a consistent part-time schedule with occasional flexibility when needed.</li></ul>
Burlington Capital LLC is an Equal Opportunity Employer
Please be advised that our policies prohibit exposed tattoos, piercings or face jewelry other than the ears, and unnatural/distracting hair colors (such as blue, green, pink etc.). Exceptions to this policy must be requested.
Learn more about Burlington Capital here: A Tradition of Trust - Burlington Capital 
#hc256383</div>

Part-Time Front Desk Associate/ Courier

Be Fit Physical Therapy & Pilates

Front office medical reception and patient care coordinator, scheduling on EMR, insurance verifications. Managing therapists and instructors schedules (PT's, Massage therapist, Pilates instructor's). Update therapists and instructors of their scheduleCheck and respond to emails and phone calls in a timely mannerInsurance verifications and review with new patients. Insurance authorizations, including those for workers compensation patients.Collect deductibles, co-pays and co-insurances.Proficient in Microsoft Office and excellent typing skills.Friendly, energetic and excellent customer service and front desk skills as well as good phone skills.Able to handle a busy office environment.Team player.Job Types: Full-time, Part-timePay: $15.00 - $17.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Patient Care Coordinator Front Desk Administration

Fitness lab

About UsAt The Fitness Lab, we pride ourselves on being the Denver Metro area leader in Physical Therapy, Medical Exercise, Personal Training, Recovery, and Sports Performance. We take a comprehensive, integrated approach to health, training, and rehabilitation, focused on helping every patient and client not only meet but exceed their goals in a supportive, family-like environment.Founded on the principles of individualized, one-on-one care, our physical therapy sessions are 40 minutes in length and are spent entirely with a licensed physical therapist. Our patient population is diverse and includes adolescent athletes, weekend warriors, professional athletes, and Medicare patients, with a primary focus on orthopedic, sports medicine, and post-surgical care.Our interdisciplinary team includes physical therapists, medical exercise specialists, personal trainers, and wellness practitioners who collaborate closely to deliver best-in-class care. As we continue to grow, we are thoughtfully expanding into the medical wellness and recovery space, creating opportunities for interdisciplinary learning and long-term professional growth.Position OverviewThis is a hybrid clinical support and front office coordination role that plays a vital part in delivering a seamless patient and client experience. The position provides day-to-day support for physical therapists and other wellness practitioners, while also managing essential front-office and administrative responsibilities.This role is ideal for students or early-career professionals interested in physical therapy, personal training, exercise physiology, massage therapy, wellness, or healthcare operations, and offers hands-on exposure to a progressive care model that integrates rehabilitation, performance, and wellness.Key ResponsibilitiesClinical &amp; Practitioner Support<ul><li>Assist physical therapists and other wellness practitioners during sessions as directed</li><li>Support patient and client flow between treatment, wellness, and training areas</li><li>Prepare treatment rooms, wellness spaces, and equipment before and after sessions</li><li>Maintain cleanliness, organization, and safety of clinical, wellness, and gym spaces</li><li>Assist with basic non-licensed support tasks within scope and training</li></ul>Front Office &amp; Administrative Support<ul><li>Greet and check in patients and clients upon arrival</li><li>Answer and route incoming phone calls and inquiries</li><li>Manage schedules for therapists and wellness practitioners</li><li>Collect payments at time of service</li><li>Verify insurance and manage visit authorizations when applicable (training provided)</li><li>Complete clerical, documentation, and filing tasks</li><li>Support daily front office operations and internal communication</li></ul>Wellness &amp; Recovery Exposure<ul><li>Gain exposure to integrated wellness and recovery services as they are introduced</li><li>Support interdisciplinary workflows connecting rehabilitation, performance, and wellness</li><li>Learn patient experience standards across clinical and wellness services</li></ul>Our Ideal CandidateWe are looking for a teammate who is:<ul><li>Reliable, organized, and detail-oriented</li><li>Comfortable in a medical, wellness, and fitness clinic environment</li><li>Energetic, professional, and personable with patients and clients</li><li>A strong communicator and collaborative team player</li><li>Curious, adaptable, and eager to learn</li></ul>Priority is given to students or early-career professionals pursuing or considering careers in physical therapy, personal training, exercise physiology, massage therapy, or related health, wellness, and performance fields, though this is not required.Qualifications(Preferred, but we are willing to train the right candidate)<ul><li>Current student or graduate in a related field such as:</li><li>Pre-Physical Therapy</li><li>Exercise Science or Exercise Physiology</li><li>Kinesiology</li><li>Athletic Training</li><li>Personal Training</li><li>Massage Therapy</li><li>Health Sciences or related discipline</li><li>Experience in a medical, outpatient physical therapy, wellness, or fitness setting preferred</li><li>Familiarity with WebPT, Mindbody, Google Workspace, and Microsoft Office is a plus</li><li>Strong organizational and multitasking skills</li><li>Interest in rehabilitation, wellness, recovery, and performance-based care</li><li>Professional demeanor and strong customer service skills</li></ul>Certifications (Not Required)<ul><li>CPR</li><li>Certified Medical Administrative Assistant (CMAA)</li><li>Medical Billing and Coding</li><li>Personal Training Certification</li><li>PTA</li><li>Licensed Massage Therapist</li></ul>Compensation &amp; Benefits<ul><li>Competitive hourly or salaried compensation, dependent on experience</li><li>Flexible scheduling options</li><li>Full-time benefits may include:</li><li>Health, Dental, and Vision Insurance</li><li>Paid Time Off</li><li>Opportunities for professional development and growth into clinical, operations, or leadership roles</li></ul>Why This Role at The Fitness Lab<ul><li>Direct support role with physical therapists and wellness practitioners</li><li>Hands-on exposure to rehabilitation, performance, and medical wellness models</li><li>Strong learning environment for pre-PT and performance-focused candidates</li><li>Collaborative, interdisciplinary team culture</li><li>Clear potential for long-term growth and advancement</li><li>Work in a modern, high-performance healthcare and fitness setting</li></ul>How to ApplyIf you are interested in joining The Fitness Lab team, please submit your resume and a brief cover letter telling us more about yourself and your interest in the role.For more information about us, visit www.FitnessLabCO.comThe Fitness Lab is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.Job Types: Full-time, Part-timePay: $17.00 - $23.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Briefly tell us why you are interested in this role and how it fits into your career goals.</li></ul>Work Location: In person

Rehabilitation Aide & Front Office CoordinatorAdmin

Search 6424+ Administrative assistant front desk jobs near you this August. New roles added regularly across leading industries. Apply today.