administrative assistant front desk

State of Montana

<div><div><b>Administrative Assistant - Front Desk</b> <b>-</b> <b>(</b><b>26140971</b><b>)</b></div><p></p><div><p><br>
The <b>Montana Department of Transportation</b> is recruiting an <b>Administrative Assistant</b> to support the Missoula Division office. Responsibilities involve customer service and communications, including front desk receptionist and Adopt-A-Highway coordinator. The position also provides a range of responsibilities involving accounts payable, procurement card transactions, and accounts receivables. Backup duties may include payroll/personnel and radio dispatch as needed. The position generally covers MDT's core public hours. The position reports to the Area Administrative Assistant and does not directly supervise other agency personnel. <i>This position is part of a career ladder with career advancement opportunities.</i></p><div><b>
For a full job description, please contact Shannon Carter at scarter@mt.gov. or (406) 241-2945.</b></div><div></div><div><b><br>
Benefits of working for MDT and the State of Montana include:</b></div><ul><li> Culture of public service and a commitment to work/life balance</li><li> Potential hybrid remote work arrangement available</li><li> Health, Dental, and Vision Insurance</li><li> Access to Montana Health Centers, low-cost clinics for state employees and their families</li><li> State Retirement plan and additional savings opportunities (deferred compensation)</li><li> Employees in this position receive overtime compensation or compensatory time for all time in a pay status over 40 hours in a workweek</li><li> Paid vacation, sick leave, and holidays</li><li> Eligibility for Public Service Student Loan Forgiveness</li><li> Benefits apply on first day of employment</li></ul><div></div><div><br>
For information on the Montana Department of Transportation&rsquo;s mission, vision, and values, please visit our website: https://www.mdt.mt.gov/about.aspx#values</div><div></div><div><b><br>
Required Application Materials:</b></div><ul><li> A resume OR online application detailing your qualifications and work history.</li></ul><div></div><div><br>
Your online application and all required materials must be submitted before midnight on the closing date. Ensure all materials submitted are selected as &ldquo;Relevant.&rdquo;</div><div></div><div><br>
If you need an accommodation for the application process, please contact the HR representative listed above.</div></div><div></div><div><div><b><br>
Required Education and Experience</b></div><ul><li><div>
The required knowledge and skills are typically acquired through a combination of education and experience equivalent to a High School Diploma or equivalent.</div></li><li><div>
One (1) to two (2) years of customer service related training, business or office management, accounting, or communications experience.</div></li><div></div><li><div><br>
Alternative qualifications include: Any combination of additional related work experience and education equivalent to the minimum qualifications.</div></li></ul><div></div><div><b><br>
Knowledge, Skills, and Abilities:</b></div><ul><li><p>
This position requires knowledge of office management, business communications, bookkeeping, records management, customer service standards, bookkeeping and accounting practices and procedures along with an extensive knowledge of SABHRS (Statewide Accounting, Budgeting and Human Resource System) This position is also expected to develop a progressively responsible knowledge of MDT policies and procedures, emergency response protocols, and specialized database and reporting systems (e.g., road reporting, Adopt-a-Highway, etc.).</p></li><li><p>
This position requires skill in coordinating multiple projects under inflexible deadlines; translating technical information to varied audiences; identifying and resolving accounting discrepancies and database errors; operating standard office software applications (e.g., word processing, database, etc.); responding to emergency situations; and written and verbal communications.</p></li></ul><div></div><div><b><br>
Other Information:</b></div><div>
 The successful candidate must pass a background investigation as a condition of employment.</div><div></div><div><br>
 Top candidates will be invited to participate in a behavioral-based interview prior to final selection.</div><div></div><div><br>
 The Montana Department of Transportation is an equal opportunity employer. Women, racial and ethnic minorities, people with disabilities, and veterans and disabled veterans are encouraged to apply. People with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may call the Human Resources and Occupational Safety Division, at 406.444.6054.</div><div></div><div><br>
 The Montana Department of Transportation (MDT) is committed to continuous improvement of our employee safety program and our safety and health processes, and to achieving an injury-free workplace.</div><div></div><div><br>
 This position is being posted in accordance with the MFPE bargaining unit agreement. Non-bargaining unit employees or employees of another bargaining unit may apply. If the position is not filled with a bargaining unit applicant, the non-bargaining unit applicants may be considered. However, bargaining unit applicants will have preference.</div><div></div><div><br>
 Proof of eligibility to work in the United States must be provided if selected for hire. Generally, sponsorship for work authorization is not available through the State of Montana. MDT is not enrolled in E-Verify and is unable to hire F-1 STEM OPT visa candidates.</div><div><br>
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Applicant Pool Statement</b><b>:</b> If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.<div>
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Training Assignment</b><b>:</b> Not Applicable<div></div><div><br>
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Salary: $</b> 22.28 - 22.28 Hourly<div></div><div><br>
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Telework Eligibility</b><b>:</b> Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)<div>
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Benefits Package Eligibility</b><b>:</b> Health Insurance, Paid Leave &amp; Holidays, Retirement Plan<div></div><div><br>
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Number of Openings</b><b>:</b> 1<div>
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Employee Status</b><b>:</b> Regular<div>
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Schedule</b><b>:</b> Full-Time<div>
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Job Type</b><b>:</b> Standard<div>
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Shift</b><b>:</b> Day Job<div>
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Travel</b><b>:</b> Yes, 5 % of the Time<div></div><div><br>
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Primary Location</b><b>:</b> Missoula<div></div><div><br>
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Agency</b><b>:</b> Department of Transportation<div>
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Union</b><b>:</b> Montana Federation of Public Employees<div></div><div><br>
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Posting Date</b><b>:</b> Apr 10, 2026, 9:31:36 AM<div>
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Closing Date (based on your computer's timezone)</b>: Apr 25, 2026, 12:59:00 AM<div>
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Required Application Materials</b><b>:</b> Resume<div></div><div><br>
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Contact Name</b><b>:</b> Shannon Carter | <b>Contact Email</b><b>:</b> scarter@mt.gov | <b>Contact Phone</b><b>:</b> 406.214.2945</div></div><p></p>

Administrative Assistant - Front Desk

Associa

<div><p>Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as the Onsite Administrative Assistant to be the face of our office to be at the front desk and contribute to the efficient operations of our branch office located in Longwood, FL. We are seeking a dedicated individual to provide essential administrative support to our property management team.</p>
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</p><p><b>What We Offer?</b></p>
<p>
Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.</p>
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</p><p><b>Schedule and Compensation?</b></p>
<p>
This is a full-time (40 hours) position during business hours, Monday - Friday. With a compensation of $17.00 -18.00 per hour, based on experience.
</p><p></p><p><b>How Our Employees Make an Impact:</b></p>
<p>
Our Receptionists are the heart of our property management operations and the face of our branch, making a significant impact through:</p>
<ul>
<li>Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.</li>
<li>Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.</li>
<li>Maintain accurate records, prepare reports, and assist with documentation to support effective property management.</li>
<li>Manage calendars, schedule appointments, and coordinate meetings to optimize the team's productivity.</li>
<li>Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.</li>
</ul>Requirements:
<p><b>Requirements:</b></p>
<ul>
<li>Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level.</li>
<li>Professional customer service and communication skills.</li>
<li>Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.</li>
<li>Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.</li>
<li>Able to work effectively with others in person and in group setting</li>
<li>Able to prioritize, manage time, and meet deadlines.</li>
<li>Able to interpret verbal and/or written instructions at a proficient level.</li>
<li>High School Diploma or GED Required</li>
<li>At least one year of directly related or closely related experience</li>
</ul>
<p>#LI-MA1</p></div>

Onsite Administrative Assistant / Front Desk

Spine & Pain Specialists of the Carolinas

<p>We are an Interventional Pain Clinic looking for someone to join our team of amazing healthcare providers. We offer modern and innovative pain treatment options - actually treating the source of the pain! Great work environment!</p><ul><li>Excellent oral and written communication skills</li><li>Exceptional customer service skills</li><li>Be service-oriented with the ability to pay attention to details in a fast-paced environment</li></ul><p>Duties include but are not limited to:</p><ul><li>checking patients in/out, patient registration, scheduling appointments, answering phones/returning patient calls, managing faxes</li></ul><p>Experience: Previous medical office experience required including insurance knowledge (2 years).</p><p>Work Remotely</p><ul><li>No</li></ul><p>Job Type: Full-time</p><p>Pay: From $18.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Medical Specialty:</p><ul><li>Pain Medicine</li></ul><p>Experience:</p><ul><li>Medical office: 2 years (Required)</li></ul><p>Work Location: In person</p>

Medical Office Administrative Assistant/Front Desk Coordinator

Thomas, Coon, Newton & Frost

<p><b>Part-Time Front Desk\Administrative Assistant</b></p><p><b>Location:</b> Thomas, Coon, Newton &amp; Frost (TCNF)<br/><b>Compensation:</b> $19-21/hour | 20-25 hours/week | PTO after 6 months (pro-rata)</p><p><b>Position Overview</b></p><p>We are seeking a friendly, professional, and detail-oriented <b>Front Desk\Administrative Assistant</b> whose <b>primary responsibility will be front desk coverage</b>. This part-time, in-office role focuses first and foremost on learning and providing <b>full front desk coverage</b>&mdash;ensuring a welcoming experience for all visitors and callers&mdash;while also supporting administrative tasks and general bookkeeping duties as a secondary function.</p><p>This position will also serve as backup support for our Front Desk Assistant during planned PTO and other scheduled absences. At times, this may require availability for full-week coverage (37.5 hours). Additionally, there may be occasional schedule adjustments on days when the Front Desk Assistant has out-of-office appointments.</p><p>We are looking for someone who values flexibility and can adapt their schedule as needed to ensure seamless front desk coverage and client service.</p><p>You will work closely with the Office Manager to keep front desk operations running smoothly and assist with additional administrative projects as needed.</p><p><b>Key Responsibilities</b></p><p><b>Front Desk Coverage (Primary)</b></p><ul><li>Serve as the first point of contact for visitors, clients, and callers</li><li>Answer and route incoming phone calls promptly and professionally</li><li>Greet and assist guests, ensuring a positive experience</li><li>Manage front desk schedule and maintain a professional, welcoming reception area</li></ul><p><b>Administrative &amp; Bookkeeping Support (Secondary)</b></p><ul><li>Prepare monthly reports (opened &amp; closed files, client trust balances, referral sources)</li><li>Process quarter-end invoices and handle bank deposits</li><li>Open, sort, and distribute mail</li><li>Enter and track client-related costs and process write-offs</li><li>Order and maintain office inventory and supplies</li><li>Coordinate office repairs and maintenance</li><li>Manage and troubleshoot office equipment (printers, fax machines, etc.)</li><li>Support remote and hybrid staff with office-related needs</li></ul><p><b>Qualifications</b></p><ul><li>Professional demeanor with excellent interpersonal and communication skills</li><li>Strong organizational skills and keen attention to detail</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Comfortable using standard office technology and systems</li><li>Discreet and trustworthy with confidential information</li><li>Dependable, proactive, and adaptable in a fast-paced environment</li><li>Prior experience in a professional office setting preferred</li></ul><p><b>Work Schedule &amp; Benefits</b></p><ul><li><b>Work Hours:</b></li></ul><p>This is a part-time position with flexible scheduling between 9:00 a.m. and 4:00 p.m., Monday through Friday. Standard schedule options may include:</p><ul><li>Five (5) 5-hour days</li><li>Three (3) 7.5-hour days</li><li>Four (4) 6-hour days</li></ul><p>The specific schedule will be determined based on firm needs and front desk coverage. Occasional adjustments to days or hours may be required to accommodate PTO or other planned absences.</p><ul><li><b>Work Location:</b> On-site at our downtown office</li><li><b>Weekly Hours:</b> 20&ndash;25 hours per week</li><li><b>Compensation:</b> Starting at $19 per hour</li><li><b>Benefits:</b> Paid time off begins after 6 months (pro-rated)</li></ul><p>Job Type: Part-time</p><p>Pay: $19.00 - $21.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p>

Part-Time Front Desk/Administrative Assistant

Grosse Pointe Music Academy

<p><b>Brighton Music Academy is hiring a Front Desk / Administrative Assistant to join our team.</b></p><p>We are looking for someone who is organized, reliable, and enjoys working with people in a positive, music-focused environment.</p><p><b>Position Details</b></p><ul><li><b>Part-Time (Approx. 20 hours/week)</b></li><li><b>Schedule:</b> Monday&ndash;Friday, 3:00 PM &ndash; 8:00 PM</li><li><b>Pay:</b> $15&ndash;$18 per hour (based on experience)</li><li><b>Growth Opportunity:</b> This role has the potential to grow into a <b>full-time position</b> for the right candidate</li></ul><p><b>Responsibilities</b></p><ul><li>Greet students and families at the front desk</li><li>Answer phone calls, texts, and emails</li><li>Manage lesson schedules and student accounts</li><li>Process payments and assist with billing questions</li><li>Help keep the front desk organized and running smoothly</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Strong communication skills (in person, phone, and written)</li><li>Organized and able to multitask in a fast-paced environment</li><li>Friendly, professional, and dependable</li><li>Comfortable working with children and families</li><li>Previous front desk, customer service, or administrative experience is a plus</li></ul><p><b>Why Brighton Music Academy</b></p><ul><li>Supportive, team-oriented environment</li><li>Work with families and students in a positive setting</li><li>Consistent schedule</li><li>Opportunity for long-term growth</li></ul><p><b>To Apply</b></p><p>Please reply with a brief message about your experience and availability.</p><p>Pay: $15.00 - $18.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li></ul><p>Work Location: In person</p>

Brighton Music Academy – Front Desk / Administrative Assistant (Part-Time)

Smoker & Company

<div><p>Smoker &amp; Company LLC, a well-established CPA firm with multiple offices in Lancaster and Berks County, is seeking a Front Desk Receptionist / Administrative Assistant to be the welcoming face of our company. This role is essential in managing front desk operations while also providing comprehensive administrative support across our family of companies, offering business services such as collections, business consulting, wealth and property management.</p><p>
The successful candidate will be responsible for managing inquiries, greeting clients, handling correspondence, scheduling appointments, and supporting various administrative tasks while working in a fast-paced environment. This position requires professionalism, excellent communication skills, and multitasking capabilities to ensure smooth daily operations and superior client service.</p><p></p><p><b>
Responsibilities:</b></p><ul><li>
Greet and check in clients</li><li>
Answer and route incoming calls</li><li>
Schedule and reschedule appointments</li><li>
Process client forms and upload documents to portal</li><li>
Monitor faxes and distribute mail</li><li>
Provide general administrative support</li><li>
Open/Close the office</li><li>
Create Shipping Labels</li><li>
Additional administrative duties as assigned</li></ul><br>
<b>
Requirements</b><br>
<ul><li>
Strong verbal and written communication skills</li><li>
Excellent organizational and multitasking abilities</li><li>
Professional and courteous demeanor</li><li>
Accurate typing and data entry skills</li><li>
Ability to handle confidential information</li><li>
Prior office or front desk experience preferred</li><li>
If you thrive in a busy office environment and enjoy providing excellent client service, we encourage you to apply.</li></ul><br>
<b>
Benefits</b><p><br>
We offer benefits including health insurance, 401K, paid holidays and PTO!</p></div>

Front Desk Receptionist / Administrative Assistant

Bliss Beeauty Aesthetics

<p>Job Title: Personal Assistant / Front Desk Coordinator (Med Spa)</p><p>Company: Bliss Beauty Aesthetics</p><p>Location: South Jordan</p><p>Job Type: Part-time</p><p>Job Description:</p><p>Bliss Beauty Aesthetics is seeking a highly organized, motivated, and client-focused Personal Assistant / Front Desk Coordinator to join our growing med spa team. This role is ideal for someone with strong administrative skills, sales experience, and a passion for the aesthetics industry.</p><p>Responsibilities:</p><p>Manage front desk operations and greet clients professionally</p><p>Schedule appointments and manage booking systems</p><p>Assist with daily administrative and personal assistant tasks</p><p>Provide exceptional customer service and ensure a positive client experience</p><p>Support sales efforts, including promoting services and products</p><p>Maintain a clean, organized, and welcoming environment</p><p>Handle phone calls, texts, and client inquiries</p><p>Requirements:</p><p>* Minimum 1+ years of med spa experience (required)</p><p>* Strong background in **sales and customer service**</p><p>* Excellent communication and interpersonal skills</p><p>* Highly organized with strong attention to detail</p><p>* Ability to multitask in a fast-paced environment</p><p>* Professional appearance and positive attitude</p><p>Preferred Qualifications:</p><p>* Experience with booking software (Boulevard, Vagaro, etc.)</p><p>* Knowledge of aesthetic treatments and services</p><p>Benefits:</p><p>* Competitive pay (based on experience)</p><p>* Growth opportunities within the company</p><p>* Employee perks, including complimentary or discounted treatments</p><p>How to Apply:</p><p>Please submit your resume along with a brief description of your experience.</p><p>Pay: $23.00 - $26.32 per hour</p><p>Work Location: In person</p>

Med Spa Personal Assistant/Front desk Coordinator

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