administrative assistant front desk

Al Mashhad المشهد

<div>
 Info Arab Media FZ-LLC / Al Mashhad is seeking a Front Desk/ Admin Assistant to join our existing HR Team in Dubai. The Front desk/ administrative assistant is responsible for performing administrative duties to support daily business functions and operations.
 
 
 The Front Desk/ Administrative Assistant will perform the following duties:
 
 
 <ul>
 <li>
 Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
 
 &bull; Retrieves messages from voice mail and forwards to appropriate personnel
 
 &bull; Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable
 
 &bull; Answers questions about organization and provides callers with address, directions, and other information
 
 &bull; Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
 
 &bull; Monitors visitor access and issues passes when required
 
 &bull; Orders, receives, and maintains office and kitchen supplies
 
 &bull; Coordinates divisional and external scheduling requests
 
 &bull; Submits travel related requests, and prepares travel itineraries and meeting agendas, as well as briefing materials. Reconciles travel expense reports and submit in timely fashion.
 
 &bull; Support managers and supervisors in the attendance discipline process by researching company policies and procedures to compose letters for disciplinary action.
 
 &bull; Create and establish communication correspondences, reports, and e-mails to various regional and state organizations.
 
 &bull; Establish and maintain effective business relationships with external and internal customers, improving communication between customers and company.
 </li>
 <li>
 Support in any HR/ Admin related Issues
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 &bull; Strong knowledge of computer skills: Word, Excel,
 
 &bull; Strong communication skills both verbal and written
 
 &bull; Strong ability to build and manage internal and external customer relationships including colleagues, subordinates, and representatives of other agencies
 
 &bull; Creative problem solving and firm decision-making skills
 
 &bull; Ability to work harmoniously and effectively as part of a work team.
 
 &bull; Ability to work and meet tight targets/deadlines
 
 &bull; Ability to maintain objectivity and confidentiality
 
 
 
</div>

Front Desk/ Admin Assistant

AIG Development

The Role
 AIG Development FZ LLC is looking for a Receptionist & Administrative Assistant to join our team in Dubai. The role is ideal for a fresh graduate or experienced professional who is well-organized, professional, and customer-focused. You will be the first point of contact for visitors and clients while also providing essential administrative support to ensure smooth daily operations. Key Responsibilities Welcome and assist visitors, ensuring a professional front-desk experience. Manage incoming calls, emails, and correspondence. Support the management team with administrative tasks such as filing, data entry, and document handling. Coordinate meeting schedules, appointments, and travel arrangements. Maintain office supplies and liaise with service providers when required. Ensure reception and office areas remain presentable and organized.
 
Requirements
 Freshers or experienced candidates are welcome to apply. Excellent communication skills in English (spoken and written). Knowledge of Russian and Arabic languages is a strong plus. Proficiency in MS Office (Word, Excel, Outlook). Professional appearance, good interpersonal skills, and ability to multitask. Female candidates are preferred. Salary & Benefits Employment visa, medical insurance, and annual leave as per UAE labor law. Growth opportunities within a professional and supportive environment.
 
About the company
 Welcome to AIG Development, where our mission is to redefine real estate by creating inspiring spaces and thriving communities. With a vision rooted in excellence, innovation, and sustainability, we focus on enhancing lifestyles while delivering exceptional investment opportunities. Ras Al Khaimah, with its strategic location, robust infrastructure, and investor-friendly policies, offers immense potential for growth and stability. At AIG Development, we align our projects with the emirates vision, offering high returns, long-term growth, and a superior quality of life. Join us in shaping a future where aspirations meet reality and investments flourish.

Receptionist & Administrative Assistant

Parthenon Architects

About UsWe are a luxury interior design studio specializing in high-end residential and commercial spaces. Our design philosophy is rooted in elegance, precision, and timeless style. We are seeking a smart, proactive, and well-presented Receptionist / Admin / HR Executive to be the face of our studio and support daily operations.Key Responsibilities Reception &amp; Front Desk Management<ul><li>Greet and welcome clients, visitors, and vendors in a professional and courteous manner</li><li>Manage all incoming phone calls and emails; route them appropriately</li><li>Maintain a clean, organized, and aesthetically pleasing front desk and waiting area</li><li>Manage bookings for client meetings and conference rooms</li><li>Ensure visitor logbook and security protocols are followed</li></ul>Administrative &amp; Office Coordination<ul><li>Maintain daily office operations including facility management and supplies</li><li>Track and manage inventory of office stationery, pantry items, and other consumables</li><li>Coordinate with service vendors (housekeeping, maintenance, courier, etc.)</li><li>Draft emails, memos, and basic documentation as needed</li><li>Organize company files, records, and documentation (physical and digital)</li><li>Prepare basic reports, maintain checklists, and follow up on tasks</li></ul>Human Resources Assistance<ul><li>Assist in end-to-end recruitment process: job posting, resume screening, interview scheduling, follow-ups</li><li>Maintain employee records, attendance, and leave tracking</li><li>Coordinate onboarding and induction for new hires</li><li>Support employee engagement activities and internal communication</li><li>Ensure HR policies and procedures are communicated and followed</li><li>Assist in preparing HR-related documents: offer letters, contracts, confirmations, etc.</li></ul>Calendar &amp; Meeting Management<ul><li>Manage Director&rsquo;s schedule: appointments, travel plans, and meetings</li><li>Set reminders and coordinate with internal team and external clients</li><li>Ensure all meetings are prepared for (materials, room setup, refreshments)</li></ul>General Support<ul><li>Provide administrative support to design and project teams as needed</li><li>Follow up on pending tasks with different departments</li><li>Maintain confidentiality of all sensitive company information</li><li>Handle miscellaneous errands and ad hoc tasks assigned by management</li></ul>Working Days: Monday to Saturday Timing: 9:30 AM &ndash; 6:30 PMJob Type: Full-timePay: &#8377;25,000.00 - &#8377;30,000.00 per monthExperience:<ul><li>total work: 3 years (Required)</li></ul>Work Location: In person

Front Desk / Admin / HR

Allied Universal

<div>Security Professional - Commercial Front Desk<h2 class="jobSectionHeader">
Overview</h2>
Allied Universal&reg;, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse, and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental, and vision coverage, life insurance, retirement plans, employee assistance programs, company discounts, perks, and more for most full-time positions!
<h2 class="jobSectionHeader">Job Description</h2> 
As a Security Professional - Commercial Front Desk in Katonah, NY, you will serve and safeguard clients in a range of industries such as Commercial Real Estate and more .
As a Front Desk Security Professional with Allied Universal at a commercial real estate location, you will be the first point of contact for visitors, tenants, and staff. Your primary responsibilities will include monitoring access, verifying credentials, and providing a welcoming presence while helping to deter security-related incidents through your visibility and attentiveness. You will utilize computer or tablet systems to manage visitor logs and communicate with building management as needed. This role emphasizes exceptional customer service and clear communication, reflecting Allied Universal's commitment to putting people first and acting with integrity. Join a team that values reliability, innovation, and teamwork, and play a key role in creating a positive and secure environment for everyone at the property.
Position Type: Full Time
Pay Rate: $16.50 / Hour
Job Schedule:
DayTimeMon11:00 PM - 07:00 AMTue11:00 PM - 07:00 AMWed11:00 PM - 07:00 AMThur11:00 PM - 07:00 AMSun11:00 PM - 07:00 AM
What You'll Do:
<ul><li>Use our proprietary scheduling platform to claim open shifts at client sites
</li><li>Support operations across a range of environments including commercial real estate, healthcare, and education
</li><li>Receive site-specific training and guidance from experienced teams
</li><li>Deliver consistent, professional security presence and customer service
</li><li>Be ready to fill in at short notice when urgent needs arise
</li></ul>Responsibilities:
<ul><li>Provide customer service to clients and visitors at the front desk by carrying out security-related procedures and site-specific policies.</li>
<li>Monitor access to the location, verifying identification and credentials of individuals entering the premises.</li>
<li>Respond to incidents and critical situations in a calm, problem-solving manner, following established protocols.</li>
<li>Maintain detailed and accurate records of daily activities, incidents, and/or unusual occurrences at the front desk.</li>
<li>Communicate professionally with clients, visitors, and Allied Universal management regarding security-related matters.</li>
<li>Assist with emergency response activities as appropriate for the location and post assignment.</li></ul>
What We're Looking For:
<ul><li>Availability across various days and shifts
</li><li>Reliability and ability to adapt to different post assignments
</li><li>A desire to gain broad experience and grow within the company
</li><li>Interest in transitioning into full-time roles when available
</li></ul>Minimum Requirements:
<ul><li>Customer service experience is preferred.</li>
<li>A state, county, or city issued security-related license is preferred.</li>
<li>Comfortable using a computer or tablet is preferred.</li>
<li>Be at least 18 years of age for unarmed roles; 21+ years of age for armed roles.</li>
<li>Possess a high school diploma or equivalent.</li>
<li>As a condition of employment, applicants will be subject to a background investigation in accordance with all federal, state, and local laws.</li>
<li>Allied Universal will consider qualified applications with criminal histories in a manner consistent with applicable laws.</li>
<li>As a condition of employment, applicants will be subject to a drug screen to the extent permitted by law.</li>
<li>Licensing requirements are subject to state and/or local laws and regulations and may be required prior to employment.</li>
<li>A valid driver's license will be required for driving positions only.</li></ul>
Why Join Us:
<ul><li>Flexible Scheduling: Choose from a variety of open shifts that align with your availability and lifestyle.
</li><li>Career Growth: Clear path to full-time roles and ongoing advancement through paid training programs.
</li><li>Smart Tools: Access exclusive technology for real-time shift visibility and claiming.
</li><li>Full-Time Benefits: Health insurance, 401(k) plans, and a comprehensive benefits package for full-time employees.
</li>Employee Perks: Enjoy discounts at restaurants, entertainment venues, and more through our perks program. 
<li>
</li></ul> 
<h2 class="jobSectionHeader">Closing</h2>
Allied Universal&reg; is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status, or any other basis protected by law. For more information: www.aus.com.
If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.
<h2 class="jobSectionHeader">Requisition ID</h2> 
2025-1425796</div>

Security Professional - Commercial Front Desk

Elwood real estate LLC

Job Title: Administrative Assistant - Real Estate Agency (Female) Job Overview: We are seeking a motivated and detail-oriented Administrative Assistant to join our dynamic real estate team. The ideal candidate will provide essential support to agents and management, ensuring smooth daily operations and exceptional client service.Key Responsibilities:<ul><li>Administrative Support: Assist with daily administrative tasks, including managing schedules, organizing meetings, and handling correspondence.</li><li>Client Relations: Greet clients and visitors, respond to inquiries, and maintain positive relationships with clients, ensuring a welcoming environment.</li><li>Documentation Management: Prepare and maintain accurate records of property listings, client files, and transaction documents. Ensure all paperwork is completed in compliance with regulations.</li><li>Agreement Preparation: Prepare agreements for developers, ensuring all terms are accurately reflected and documents are properly executed.</li><li>Database Management: Maintain and update the agency&rsquo;s database and CRM system, ensuring all information is current and accurate.</li><li>Financial Support: Assist with invoicing, tracking expenses, and preparing reports to help manage the agency&rsquo;s budget.</li></ul>Qualifications:<ul><li>Proven experience as an administrative assistant or in a similar role, preferably in real estate.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office Suite and familiar with real estate software.</li><li>Ability to multitask and prioritize in a fast-paced environment.</li></ul>What We Offer:<ul><li>A collaborative and supportive work environment.</li><li>Opportunities for professional development and growth within the agency.</li><li>salary and benefits package.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthExperience:<ul><li>real estate: 1 year (Required)</li></ul>

Famle Receptionist / Admin Assistant

Ventures Middle East (VME)

<div>
 
 Receptionist &amp; Admin Assistant - UAE national
 
 
 
 
 Abu Dhabi
 
 
 
 
 Who We Are
 
 
 
 Ventures Middle East is a leading management consultancy, providing strategic business advisory
 
 
 services across the GCC and MENA regions. We are committed to driving business growth and
 
 
 excellence through innovative solutions and strategic insights. Our team values professionalism,
 
 
 dedication, and a positive attitude to help us achieve our goals.
 
 
 
 Position Summary:
 
 
 
 We are seeking a highly organized and personable Receptionist &amp; Administrative Assistant to manage
 
 
 our reception area and provide administrative support to our management team. The ideal candidate
 
 
 will have excellent communication skills, a talent for multitasking, and the ability to interact
 
 
 effectively with individuals at all levels of the organization.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage the reception area, greet visitors, and direct them to the appropriate departments.
 </li>
 <li>
 Operate the telephone switchboard: answer, screen, provide information, take messages, and forward calls to the concerned employees.
 </li>
 <li>
 Handle and organize administrative duties including processing LPOs, correspondence, vouchers, and other documents.
 </li>
 <li>
 Maintain records, manage the company car log and usage, and update the contact details for the company directory.
 </li>
 <li>
 Monitor and sort incoming mail, arrange courier services, and manage office supplies.
 </li>
 <li>
 Schedule and coordinate reservations for conference rooms, including equipment and stationery setup.
 </li>
 <li>
 Assist with typing, printing, binding, photocopying, and scanning of documents for various departments.
 </li>
 <li>
 Maintain the reception area, ensuring cleanliness, and organizing magazines and plants.
 </li>
 <li>
 Handle confidential information with discretion and uphold confidentiality at all times.
 
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree is not a mandatory requirement
 </li>
 <li>
 At least 1-2 years of experience working as a receptionist or secretary.
 </li>
 <li>
 UAE National
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Strong organizational skills and the ability to interact effectively with all levels of the
 </li>
 <li>
 organization.
 </li>
 <li>
 Ability to multitask and manage time effectively.
 
 </li>
 </ul>
</div>

Receptionist / Admin Assistant - Abu Dhabi

Global Logistic Solutions

OverviewWe are seeking a highly organized Dispatcher / Administrative Assistant to support daily operations as Global Logistic Solutions secures courier and freight contracts. This role combines dispatch responsibilities (coordinating routes, drivers, and customers) with administrative support (paperwork, compliance, invoicing).Key Responsibilities<ul><li>Dispatch drivers for scheduled routes and same-day deliveries.</li><li>Implement an effective CRM system to track shipper contacts.</li><li>Maintain communication with drivers, providing updates on loads and delivery requirements.</li><li>Develop list of qualified owner operators and contractors.</li><li>Track deliveries, ensure proof of delivery (POD), and monitor service levels.</li><li>Assist with vendor onboarding packets, insurance certificates, W-9s, and compliance forms.</li><li>Support management in preparing invoices, RFP submissions, and capability statements.</li><li>Answer customer calls and emails, providing excellent service and fast resolution.</li></ul>Qualifications<ul><li>1&ndash;2 years in dispatching, courier operations, or office administration.</li><li>Strong organizational and multitasking skills.</li><li>Basic knowledge of DOT/insurance requirements preferred (training provided).</li><li>Proficiency in Microsoft Office/Google Workspace; ability to update spreadsheets and portals.</li><li>Excellent written and verbal communication skills.</li></ul>Job Types: Full-time, ContractPay: $16.00 - $22.00 per hourExpected hours: 40 per weekApplication Question(s):<ul><li>How can you ensure that we are able to secure qualified drivers?</li><li>Do you have existing relationships with shippers/brokers?</li></ul>Experience:<ul><li>Dispatching: 3 years (Required)</li></ul>Work Location: In person

Administrative Assistant/Dispatcher

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