administrative assistant front desk

Associa

<div>Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as the Onsite Administrative Assistant to be the face of our office to be at the front desk and contribute to the efficient operations of our branch office located in Longwood, FL. We are seeking a dedicated individual to provide essential administrative support to our property management team.

What We Offer?

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

Schedule and Compensation?

This is a full-time (40 hours) position during business hours, Monday - Friday. With a compensation of $17.00 -18.00 per hour, based on experience.
How Our Employees Make an Impact:

Our Receptionists are the heart of our property management operations and the face of our branch, making a significant impact through:
<ul>
<li>Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.</li>
<li>Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.</li>
<li>Maintain accurate records, prepare reports, and assist with documentation to support effective property management.</li>
<li>Manage calendars, schedule appointments, and coordinate meetings to optimize the team's productivity.</li>
<li>Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.</li>
</ul>Requirements:
Requirements:
<ul>
<li>Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level.</li>
<li>Professional customer service and communication skills.</li>
<li>Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.</li>
<li>Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.</li>
<li>Able to work effectively with others in person and in group setting</li>
<li>Able to prioritize, manage time, and meet deadlines.</li>
<li>Able to interpret verbal and/or written instructions at a proficient level.</li>
<li>High School Diploma or GED Required</li>
<li>At least one year of directly related or closely related experience</li>
</ul>
#LI-MA1</div>

Onsite Administrative Assistant / Front Desk

Thomas, Coon, Newton & Frost

Part-Time Front Desk\Administrative AssistantLocation: Thomas, Coon, Newton &amp; Frost (TCNF) Compensation: $19-21/hour | 20-25 hours/week | PTO after 6 months (pro-rata)Position OverviewWe are seeking a friendly, professional, and detail-oriented Front Desk\Administrative Assistant whose primary responsibility will be front desk coverage. This part-time, in-office role focuses first and foremost on learning and providing full front desk coverage&mdash;ensuring a welcoming experience for all visitors and callers&mdash;while also supporting administrative tasks and general bookkeeping duties as a secondary function.This position will also serve as backup support for our Front Desk Assistant during planned PTO and other scheduled absences. At times, this may require availability for full-week coverage (37.5 hours). Additionally, there may be occasional schedule adjustments on days when the Front Desk Assistant has out-of-office appointments.We are looking for someone who values flexibility and can adapt their schedule as needed to ensure seamless front desk coverage and client service.You will work closely with the Office Manager to keep front desk operations running smoothly and assist with additional administrative projects as needed.Key ResponsibilitiesFront Desk Coverage (Primary)<ul><li>Serve as the first point of contact for visitors, clients, and callers</li><li>Answer and route incoming phone calls promptly and professionally</li><li>Greet and assist guests, ensuring a positive experience</li><li>Manage front desk schedule and maintain a professional, welcoming reception area</li></ul>Administrative &amp; Bookkeeping Support (Secondary)<ul><li>Prepare monthly reports (opened &amp; closed files, client trust balances, referral sources)</li><li>Process quarter-end invoices and handle bank deposits</li><li>Open, sort, and distribute mail</li><li>Enter and track client-related costs and process write-offs</li><li>Order and maintain office inventory and supplies</li><li>Coordinate office repairs and maintenance</li><li>Manage and troubleshoot office equipment (printers, fax machines, etc.)</li><li>Support remote and hybrid staff with office-related needs</li></ul>Qualifications<ul><li>Professional demeanor with excellent interpersonal and communication skills</li><li>Strong organizational skills and keen attention to detail</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Comfortable using standard office technology and systems</li><li>Discreet and trustworthy with confidential information</li><li>Dependable, proactive, and adaptable in a fast-paced environment</li><li>Prior experience in a professional office setting preferred</li></ul>Work Schedule &amp; Benefits<ul><li>Work Hours:</li></ul>This is a part-time position with flexible scheduling between 9:00 a.m. and 4:00 p.m., Monday through Friday. Standard schedule options may include:<ul><li>Five (5) 5-hour days</li><li>Three (3) 7.5-hour days</li><li>Four (4) 6-hour days</li></ul>The specific schedule will be determined based on firm needs and front desk coverage. Occasional adjustments to days or hours may be required to accommodate PTO or other planned absences.<ul><li>Work Location: On-site at our downtown office</li><li>Weekly Hours: 20&ndash;25 hours per week</li><li>Compensation: Starting at $19 per hour</li><li>Benefits: Paid time off begins after 6 months (pro-rated)</li></ul>Job Type: Part-timePay: $19.00 - $21.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Part-Time Front Desk/Administrative Assistant

Grosse Pointe Music Academy

Brighton Music Academy is hiring a Front Desk / Administrative Assistant to join our team.We are looking for someone who is organized, reliable, and enjoys working with people in a positive, music-focused environment.Position Details<ul><li>Part-Time (Approx. 20 hours/week)</li><li>Schedule: Monday&ndash;Friday, 3:00 PM &ndash; 8:00 PM</li><li>Pay: $15&ndash;$18 per hour (based on experience)</li><li>Growth Opportunity: This role has the potential to grow into a full-time position for the right candidate</li></ul>Responsibilities<ul><li>Greet students and families at the front desk</li><li>Answer phone calls, texts, and emails</li><li>Manage lesson schedules and student accounts</li><li>Process payments and assist with billing questions</li><li>Help keep the front desk organized and running smoothly</li></ul>What We&rsquo;re Looking For<ul><li>Strong communication skills (in person, phone, and written)</li><li>Organized and able to multitask in a fast-paced environment</li><li>Friendly, professional, and dependable</li><li>Comfortable working with children and families</li><li>Previous front desk, customer service, or administrative experience is a plus</li></ul>Why Brighton Music Academy<ul><li>Supportive, team-oriented environment</li><li>Work with families and students in a positive setting</li><li>Consistent schedule</li><li>Opportunity for long-term growth</li></ul>To ApplyPlease reply with a brief message about your experience and availability.Pay: $15.00 - $18.00 per hourBenefits:<ul><li>401(k)</li></ul>Work Location: In person

Brighton Music Academy – Front Desk / Administrative Assistant (Part-Time)

Hartville Kitchen

<div><div>Assistant Hospitality Coordinator (Front Desk)
</div>
<div>Customer-Focused Role | Fast-Paced Environment | Great Team Culture
</div>
<div>Join Our Team
</div>
<div>We are looking for a friendly, organized, and professional Assistant Hospitality Coordinator to join our front desk team. In this role, you will be the first point of contact for guests &mdash; creating a welcoming experience both in person and over the phone.
</div>
<div>If you enjoy helping people, staying organized, and working in a fast-paced environment, this is a great opportunity to grow your hospitality career.
</div>
<div>About the Role
</div>
<div>As an Assistant Hospitality Coordinator, you will support daily front desk operations by managing guest interactions, coordinating communication, and ensuring a smooth and positive experience for every visitor.

 What You&rsquo;ll Do
<div>
<ul><li>Greet guests warmly and provide exceptional customer service</li></ul>
</div><div><ul><li>Answer and manage incoming calls using a multi-line system</li></ul>
</div><div><ul><li>Direct visitors and calls to the appropriate departments</li></ul>
</div><div><ul><li>Assist with scheduling, reservations, or guest inquiries</li></ul>
</div><div><ul><li>Provide accurate information about services, events, or offerings</li></ul>
</div><div><ul><li>Handle guest concerns professionally and efficiently</li></ul>
</div><div><ul><li>Perform data entry and basic administrative tasks</li></ul>
</div><div><ul><li>Support coordination between departments to ensure smooth operations</li></ul>
</div><div><ul><li>Maintain a clean, organized, and welcoming front desk area</li></ul>
</div>
 What We&rsquo;re Looking For 
<div>
<ul><li>Friendly, outgoing personality with a positive attitude</li></ul>
</div><div><ul><li>Strong communication and interpersonal skills</li></ul>
</div><div><ul><li>Ability to multitask and stay organized in a busy environment</li></ul>
</div><div><ul><li>Professional phone presence (&ldquo;smile in your voice&rdquo;)</li></ul>
</div><div><ul><li>Problem-solving skills and attention to detail</li></ul>
</div><div><ul><li>Team player who is dependable and punctual</li></ul> 


Schedule Requirements 

<div>
<ul><li>Flexible scheduling available</li></ul>
</div><div><ul><li>Must be available for evenings, Saturdays, and some holidays</li></ul>
</div>
<div>Perks &amp; Benefits
</div>
<div>Competitive pay 
Flexible scheduling 
Supportive, team-oriented environment 
Training and development opportunities 
Shopping discounts
</div>
<div>Why Join Us?
</div>
<div>We believe every guest interaction matters. As part of our team, you&rsquo;ll play a key role in creating a positive, welcoming experience that keeps guests coming back.
</div>
<div>Apply today and be the friendly face that makes a difference</div></div></div></div>

Assistant Hospitality Coordinator (Front Desk)

Draco Natural Products

Office Assistant (Front Desk &amp; Office Operations)Location: 539 Parrott St, San Jose, CA 95112Company: Draco Natural Products Inc.Pay Range: $20.00 - $25.00 per hour (DOE)Schedule: Part-time, Monday to Friday (consistent daily schedule required)About the RoleDraco Natural Products is a world leader and supplier of high-performance, natural bio-active ingredients for the nutritional supplement, functional beverage, and cosmetic industries.We are seeking a reliable, detail-oriented Office Assistant (Front Desk &amp; Operations) to support day-to-day office administration at our San Jose headquarters. This part-time, on-site role serves as the first point of contact for visitors and vendors while also providing administrative and operational support across the office.This is a hands-on, in-person role that requires strong communication skills, discretion, and the ability to manage multiple responsibilities independently in a professional office environment.Key Responsibilities<ul><li>Serve as the primary front desk contact by greeting visitors, vendors, and clients in a professional and courteous manner</li><li>Answer, screen, and route incoming phone calls and emails</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Create, edit, and maintain Excel spreadsheets, including accurate data entry, formatting, and basic formulas</li><li>Maintain office organization, filing systems, and inventory of office supplies</li><li>Handle sensitive and confidential information with discretion and professionalism</li><li>Provide general administrative and operational support to the office and leadership team</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree and at least 1-2 years of relevant office, administrative, or front desk experience, or an equivalent combination of education and experience</li><li>Strong verbal and written communication skills</li><li>Strong proficiency with standard office software and Microsoft Office, particularly Excel</li><li>Excellent organizational skills and attention to detail</li><li>Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment</li><li>Self-motivated and able to work independently with minimal supervision</li><li>Reliable, punctual, and able to maintain a consistent part-time, on-site schedule</li><li>Ability to lift and move packages up to approximately 25 lbs as needed</li><li>Fluency in English required; Mandarin proficiency is strongly preferred due to regular communication with Mandarin-speaking vendors, clients, or internal stakeholders</li></ul>Start DateWe are seeking candidates who can begin work within a reasonable timeframe following an offer.Work Location RequirementThis position is classified as in-person and must be performed on-site at our San Jose, CA location. Remote or hybrid work is not available for this role.Equal Employment OpportunityDraco Natural Products Inc. is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, marital status, age, national origin, ancestry, disability, medical condition, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.Pay: $20.00 - $25.00 per hourWork Location: In person

Office Assistant (Front Desk & Office Operations)

Marine Travelift and ExacTech

<div>A career with Marine Travelift and ExacTech is more than just a job. It&rsquo;s a commitment to making an impact. Our team members design and build long lasting machines for harbors and marinas, as well as industrial applications, because each employee is given the opportunity to continuously innovate. We look to our people to come up with the ideas that make all of our products and services better.
Marine Travelift and ExacTech have been manufacturing mobile boat hoists in Sturgeon Bay, Wisconsin since 1954, and have grown to be the world leader in the marine hoist industry. Our equipment is located on six of the world's continents with over 4,500 units in service to help marinas handle boats of all sizes. You'll be amazed by the machines we make as well as the positive atmosphere you work in.
https://www.marinetravelift.com/
Job Description
Marine Travelift and Exactech are excited to be adding an experienced Administrative Assistant/Receptionist to our team. This full-time, hourly position is a dual role. You will be the &quot;face&quot; of our office, greeting visitors and managing our front-desk operations, while also providing critical administrative support to various departments. The ideal candidate is a proactive multitasker with very good communication skills and a customer-first attitude.
As an Administrative Assistant/Receptionist, you will&hellip;
<ul><li>Front-Desk Reception:
<ul><li>Greet and welcome guests warmly as they arrive; maintain a professional and tidy lobby area.</li>
<li>Manage a multi-line phone system, directing calls and taking detailed messages as needed.</li>
<li>Oversee office security by following visitor protocols and managing guest logs.</li>
</ul></li><li>Administrative Operations:
<ul><li>Assist with document production, including drafting reports, memos, and presentations.</li>
<li>Support accounting tasks such as basic data entry, bookkeeping and expense reporting</li>
<li>Assist with incoming/outgoing mail, deliveries, and courier services.</li>
</ul></li></ul>Qualifications &amp; Skills
<ul><li>Education: High school diploma or GED required</li>
<li>Experience: 3 +years of experience in an administrative, receptionist or customer service role.</li>
<li>Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new office software and office equipment.</li>
<li>Soft Skills:
<ul><li>Professional phone etiquette, clear verbal articulation.</li>
<li>Proven ability to multitask and prioritize deadlines in a fast-paced environment.</li>
<li>High level of discretion for handling confidential information</li>
<li>Strong interpersonal skills and the ability to build relationships across all organizational levels.</li>
</ul></li></ul>Employee Benefits
<ul><li>Health, dental, vision, and life insurance plans available the first of the month following your date of hire</li>
<li>Eligibility in our 401K benefit plan with company match after 30 days of employment</li>
<li>Participation in the company&rsquo;s semi-annual discretionary bonus plan</li>
<li>Paid vacation and holidays available upon hire</li>
<li>Health Saving Account (HSA) plan with employer contribution</li>
<li>Job training and advancement opportunities</li>
</ul>
Come experience the Marine Travelift and ExacTech difference and give yourself the gift of feeling appreciated and valued!
Marine Travelift and ExacTech are an EOE/AA (M/F/Vet/Disability/Gender Identity/Sexual Orientation) employer.</div>

Administrative Assistant/Receptionist

Search 7143+ Administrative assistant front desk jobs near you this June. New roles added regularly across leading industries. Apply today.

7143 administrative assistant front desk jobs Near Me

Onsite Administrative Assistant / Front Desk

Part-Time Front Desk/Administrative Assistant

Brighton Music Academy – Front Desk / Administrative Assistant (Part-Time)

Assistant Hospitality Coordinator (Front Desk)

Office Assistant (Front Desk & Office Operations)

Administrative Assistant/Receptionist

Administrative Assistant/Receptionist