administrative assistant front desk

RPM Physical Therapy

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 RPM Physical Therapy, The Woodlands, TX
 
 
 
 The ideal candidate is a high-energy individual with excellent organizational skills, strong attention to detail, and the ability to communicate effectively in both written and verbal communications. This role requires someone who excels at managing multiple tasks simultaneously, has an understanding of tracking and maintaining client sessions/packages, and is proficient in Google Sheets or similar spreadsheet tools.
 
 
 MUST HAVE A COVER LETTER TO MOVE FORWARD - Include your top 3 skills.
 
 
 
 About RPM
 
 
 
 RPM Physical Therapy - The Woodlands offers a unique work environment providing patients with the utmost attention to care and rehabilitation. We are a close-knit, collaborative team passionate about continually improving our skills and expanding our knowledge to better serve our clients.
 
 
 A great company with future visions of changing the physical therapy space and offering a different and more effective way of getting people out of pain!
 
 
 Responsibilities are but not limited to:
 
 
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 Field inbound calls and route them to the appropriate internal parties as needed
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 Check clients in and out with a friendly and professional demeanor
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 Managing and tracking client session packages to ensure accuracy and consistency
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 Utilizing Google Sheets to organize client information and administrative tasks
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 Coordinate with clients to reschedule appointments as needed
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 Collecting and addressing client concerns, and ensure follow-up with team members
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 Maintain and enhance client relationships
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 Assist with new client account setups and other administrative processes
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 Ability to multi-task and handle complex issues with clients with care and understanding
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 This is a full-time position requiring availability from Monday-Friday**
 
 
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 About our Clinic:
 
 
 
 We are a fast-growing manual therapy clinic in The Woodlands, Tx. We are NOT your typical therapy practice, we get the best results for our clients, and we invest in the growth and development of our team through education and mentorship. We are not running from treatment room to treatment room; all sessions are 1 on 1 with a licensed Physical Therapist. We have a full gym at our disposal and trainers to transition our graduated clients to for the continuum of care. We schedule 1 hour with each patient giving us time to do manual therapy, rehab and strength training. We do this because we believe this is the model for true patient-centered care.
 
 
 RPM Physical Therapy is a one on one, orthopedic, manual therapy-based clinic that has been open for 5 years. Our patient population primarily consists of patients 35 + and up with a history of chronic pain, failed surgeries, and those focused on living an active, mobile lifestyle for the rest of their lives. That being said, we treat patients as young as 11 and as old as 92, athletes and non-athletes with a variety of orthopedic related injuries including post-surgical rehabilitation but primarily focused on avoiding surgery.
 
 
 On top of offering physical therapy and mobility services we are a fully equipped personal training gym as well. Once our clients transition out of physical therapy and are in need of routine, challenging, safe exercises we line them up with one of our personal trainers who are overseen by our own Physical Therapists.
 
 
 
 Your Role:
 
 
 
 This is an integral role in our facility, you are the first and last person they see. A positive, problem-solving attitude is needed every day. Client interactions, gathering information to help us address their needs and anticipating the needs of clients is something you must excel at today or see as a valuable skill to develop.
 
 
 We are committed to fostering growth in our team members through education, mentorship, and a high-challenge, high-support environment. If you are passionate about learning new skills, working hard, and making an impact, this is a great fit for you!
 
 
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Administrative Assistant / Front Desk

Louis Benevides CPA

Job Overview We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our accounting firm! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to create a welcoming environment for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your office management skills while supporting a professional and friendly workplace.Responsibilities<ul><li>Greet visitors warmly, providing outstanding customer service at the front desk</li><li>Manage multi-line phone systems efficiently, directing calls and taking accurate messages</li><li>Handle scheduling tasks such as calendar management and appointment setting using Microsoft Office</li><li>Perform data entry, filing, and document proofreading to maintain organized records</li><li>Assist with office management duties including supply inventory, mail distribution, and basic bookkeeping</li><li>Support administrative tasks such as managing emails, processing tax returns, and supporting personal assistant functions when needed</li><li>Maintain a professional appearance at the front desk while demonstrating excellent phone etiquette and organizational skills</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Experience with multi-line phone systems and front desk operations</li><li>Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively</li><li>Clerical experience including data entry, filing, proofreading, and document management</li><li>Knowledge of office management procedures along with customer service expertise to support client interactions</li><li>Familiarity with bookkeeping software such as QuickBooks and basic knowledge of accounting firm receptionist duties is a plus</li><li>Strong typing skills combined with attention to detail for accurate data entry and correspondence processing</li></ul>Join us in creating a welcoming environment while supporting essential office functions! This role is perfect for motivated individuals eager to grow their administrative career in a vibrant workplace.Pay: $20.00 - $25.00 per hourWork Location: In person

Receptionist/Administrative Assistant

Virginia South Psychiatric & Family Services

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Front Desk Administrative Assistant

Sherwood Chiropractic & Rehab Center

Overview We are seeking a dedicated and professional Front Desk Receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing a variety of administrative tasks. This role requires strong organizational skills, proficiency in office management, and the ability to handle multiple tasks efficiently in a fast-paced environment.Tentative ScheduleMonday: 1:00 PM - 5:30 PMTuesday: 8:30 AM - 5:00 PMWednesday: 1:00 PM - 5:30 PMResponsibilities<ul><li>Greet and assist clients and visitors in a friendly and professional manner.</li><li>Manage phone systems, directing calls to the appropriate personnel.</li><li>Perform data entry, filing, and clerical duties to support office operations.</li><li>Utilize Jane App for basic scheduling needs.</li><li>Maintain appointment schedules through effective calendar management.</li><li>Handle customer inquiries and provide support with a focus on excellent customer service.</li><li>Proofread documents and correspondence for accuracy before distribution.</li><li>Assist with administrative tasks such as typing reports, managing emails, and utilizing Microsoft Office and Google Workspace applications.</li><li>Ensure the front desk area is organized and welcoming at all times.</li><li>Collaborate with team members to streamline office processes and improve efficiency.</li></ul>Requirements<ul><li>Proven experience in a front desk or receptionist role preferred.</li><li>Strong clerical experience with excellent organizational skills.</li><li>Familiarity with multi-line phone systems and phone etiquette.</li><li>Proficient in computer skills including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.</li><li>Experience with QuickBooks or similar bookkeeping software is a plus.</li><li>Bilingual candidates are highly encouraged to apply to enhance communication with diverse clientele.</li><li>Excellent time management skills with the ability to prioritize tasks effectively.</li><li>Strong attention to detail for proofreading documents accurately.</li><li>Previous experience as a dental or medical receptionist is advantageous but not required.</li><li>A background in customer support or personal assistant roles will be beneficial. Join our team as a Front Desk Receptionist where your contributions will be valued, and your skills will help create an outstanding experience for our clients!</li></ul>Job Type: Part-timePay: $17.00 - $19.00 per hourExpected hours: 15 &ndash; 20 per weekApplication Question(s):<ul><li>Do you have experience working with insurance eligibility? </li></ul>Work Location: In person

Front Desk Receptionist/Administrative Assistant

Sabri Properties LLC

Job Summary We are seeking an energetic and detail-oriented Front Desk Receptionist/Office Assistant to join our dynamic team. In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will manage front desk operations, handle administrative tasks, and support office management activities to keep our workplace running smoothly. Your positive attitude, excellent organizational skills, and ability to multitask will contribute significantly to our office&rsquo;s efficiency and customer service excellence.Responsibilities<ul><li>Asist tenants with needs.</li><li>Receive payments from tenants and follow our process with dealing with deliquesces.</li><li>Manage multi-line phone systems with professionalism, practicing excellent phone etiquette</li><li>Handle incoming calls, screen inquiries, and route calls efficiently to the relevant departments or personnel</li><li>Perform data entry, filing, and maintain accurate records using Microsoft Office.</li><li>Support office management tasks such as calendar management, appointment scheduling, and basic tasks.</li><li>Assist with clerical duties including proofreading documents, managing correspondence, and organizing office supplies</li><li>Provide exceptional customer support by addressing inquiries promptly and courteously in person or via phone or email</li><li>Experience with property management software's like AppFolio is a plus.</li></ul>Qualifications<ul><li>Having college degree is a plus.</li><li>Proven office or clerical experience with strong organizational skills and attention to detail</li><li>Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic data entry skills</li><li>Experience with multi-line phone systems and phone etiquette is essential</li><li>Bilingual abilities are highly preferred to serve diverse client needs effectively</li><li>Familiarity with QuickBooks for bookkeeping and basic office management tasks is a plus</li><li>Strong typing skills with high accuracy; ability to proofread documents carefully</li><li>Excellent customer service skills with a friendly demeanor and professional appearance</li><li>Prior experience as a medical receptionist, dental receptionist, or personal assistant is advantageous</li><li>Ability to manage time efficiently while handling multiple responsibilities in a fast-paced environment</li></ul>Join us in creating a welcoming atmosphere where professionalism meets warmth! This paid position offers an opportunity to develop your administrative skills while supporting a vibrant team dedicated to excellence. We value proactive individuals who thrive on organization, communication, and delivering outstanding customer experiences.Pay: $18.00 - $20.00 per hourBenefits:<ul><li>401(k)</li></ul>Work Location: In person

Front Desk Receptionist/Office Assistant

Westbury Totsl Health Care

Overview Hours PT 3-7:30 MTWF alt Sat 8:30 to !2 We are seeking a highly organized and friendly Front Desk Receptionist to be the first point of contact for our clients and visitors. This role is essential in providing exceptional customer service, managing office operations, and ensuring a welcoming environment. The ideal candidate will possess strong communication skills, proficiency in office management software, and a commitment to maintaining a professional demeanor.Duties<ul><li>Greet clients and visitors warmly, providing them with necessary information and assistance.</li><li>Manage multi-line phone systems, directing calls appropriately and taking messages as needed.</li><li>Perform data entry tasks, including maintaining accurate records and filing documents.</li><li>Collection of Co payments, Co insurance and deductibles,</li><li>Verifying and obtaining referrals, Obtaining authorizations when necessary.</li><li>basic bookkeeping tasks and financial record management.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings.</li><li>Provide clerical support such as typing correspondence, proofreading documents, and ensuring all materials are well-organized.</li><li>Handle customer inquiries with professionalism, ensuring high levels of customer support.</li><li>Maintain an orderly front desk area and ensure office supplies are stocked.</li><li>Collaborate with other administrative staff to enhance overall office efficiency.</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.</li><li>Strong organizational skills with the ability to manage multiple tasks effectively.</li><li>Excellent phone etiquette and communication skills for interacting with clients.</li><li>Bilingual abilities are a plus for enhancing customer interactions.</li><li>Previous experience as a medical receptionist is advantageous but not required.</li><li>Familiarity with office management procedures and clerical tasks.</li><li>Strong typing skills with attention to detail for accurate data entry and documentation.</li><li>Ability to demonstrate effective time management skills in a fast-paced environment.</li><li>Experience as a personal assistant or in administrative roles is beneficial. Join our team as a Front Desk Receptionist where your contributions will play a crucial role in creating an efficient and welcoming atmosphere for our clients!</li></ul>Job Type: Part-timePay: $19.00 - $20.00 per hourBenefits:<ul><li>401(k)</li></ul>Ability to Commute:<ul><li>Westbury, NY 11590 (Required)</li></ul>Ability to Relocate:<ul><li>Westbury, NY 11590: Relocate before starting work (Required)</li></ul>Work Location: In person

Richard Piccola Attorney at Law

Overview We are seeking an organized Legal Assistant to join our law office. This role includes front-desk reception duties with legal administrative support. The ideal candidate will be detail-oriented, and possess a general understanding of various legal practice areas, including real estate and family law.Responsibilities<ul><li>Manage all front-desk interactions with professionalism and courtesy</li><li>Answer phones promptly, directing calls appropriately and taking detailed messages</li><li>Manage legal case files and documents using document management systems</li><li>Assist with legal drafting, proofreading, and document review</li><li>Support attorney with project management tasks</li><li>Organize and maintaining files</li><li>Coordinate appointments, meetings, and court filings while adhering to deadlines</li><li>Provide administrative support such as preparing reports and pleadings, and managing correspondence</li></ul>Skills<ul><li>Some knowledge of legal practice areas including real estate, estates and family law</li><li>Experience with legal case management software a plus</li><li>Excellent writing skills for drafting legal documents and correspondence</li><li>Exceptional proofreading abilities to ensure error-free documentation</li><li>Experience in document review and contract management within a busy law office setting a plus</li><li>Superior organizational skills</li><li>Effective communication skills demonstrating professionalism in person and over the phone</li><li>Proven clerical experience including data entry, filing systems management, and administrative support functions</li></ul>Pay: $17.00 - $20.00 per hourWork Location: In person

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