administrative assistant front desk

Associa

<div>Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as the Onsite Administrative Assistant to be the face of our office to be at the front desk and contribute to the efficient operations of our branch office located in Longwood, FL. We are seeking a dedicated individual to provide essential administrative support to our property management team.

What We Offer?

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

Schedule and Compensation?

This is a full-time (40 hours) position during business hours, Monday - Friday. With a compensation of $17.00 -18.00 per hour, based on experience.
How Our Employees Make an Impact:

Our Receptionists are the heart of our property management operations and the face of our branch, making a significant impact through:
<ul>
<li>Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.</li>
<li>Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.</li>
<li>Maintain accurate records, prepare reports, and assist with documentation to support effective property management.</li>
<li>Manage calendars, schedule appointments, and coordinate meetings to optimize the team's productivity.</li>
<li>Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.</li>
</ul>Requirements:
Requirements:
<ul>
<li>Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level.</li>
<li>Professional customer service and communication skills.</li>
<li>Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.</li>
<li>Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.</li>
<li>Able to work effectively with others in person and in group setting</li>
<li>Able to prioritize, manage time, and meet deadlines.</li>
<li>Able to interpret verbal and/or written instructions at a proficient level.</li>
<li>High School Diploma or GED Required</li>
<li>At least one year of directly related or closely related experience</li>
</ul>
#LI-MA1</div>

Onsite Administrative Assistant / Front Desk

Thomas, Coon, Newton & Frost

Part-Time Front Desk\Administrative AssistantLocation: Thomas, Coon, Newton &amp; Frost (TCNF) Compensation: $19-21/hour | 20-25 hours/week | PTO after 6 months (pro-rata)Position OverviewWe are seeking a friendly, professional, and detail-oriented Front Desk\Administrative Assistant whose primary responsibility will be front desk coverage. This part-time, in-office role focuses first and foremost on learning and providing full front desk coverage&mdash;ensuring a welcoming experience for all visitors and callers&mdash;while also supporting administrative tasks and general bookkeeping duties as a secondary function.This position will also serve as backup support for our Front Desk Assistant during planned PTO and other scheduled absences. At times, this may require availability for full-week coverage (37.5 hours). Additionally, there may be occasional schedule adjustments on days when the Front Desk Assistant has out-of-office appointments.We are looking for someone who values flexibility and can adapt their schedule as needed to ensure seamless front desk coverage and client service.You will work closely with the Office Manager to keep front desk operations running smoothly and assist with additional administrative projects as needed.Key ResponsibilitiesFront Desk Coverage (Primary)<ul><li>Serve as the first point of contact for visitors, clients, and callers</li><li>Answer and route incoming phone calls promptly and professionally</li><li>Greet and assist guests, ensuring a positive experience</li><li>Manage front desk schedule and maintain a professional, welcoming reception area</li></ul>Administrative &amp; Bookkeeping Support (Secondary)<ul><li>Prepare monthly reports (opened &amp; closed files, client trust balances, referral sources)</li><li>Process quarter-end invoices and handle bank deposits</li><li>Open, sort, and distribute mail</li><li>Enter and track client-related costs and process write-offs</li><li>Order and maintain office inventory and supplies</li><li>Coordinate office repairs and maintenance</li><li>Manage and troubleshoot office equipment (printers, fax machines, etc.)</li><li>Support remote and hybrid staff with office-related needs</li></ul>Qualifications<ul><li>Professional demeanor with excellent interpersonal and communication skills</li><li>Strong organizational skills and keen attention to detail</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Comfortable using standard office technology and systems</li><li>Discreet and trustworthy with confidential information</li><li>Dependable, proactive, and adaptable in a fast-paced environment</li><li>Prior experience in a professional office setting preferred</li></ul>Work Schedule &amp; Benefits<ul><li>Work Hours:</li></ul>This is a part-time position with flexible scheduling between 9:00 a.m. and 4:00 p.m., Monday through Friday. Standard schedule options may include:<ul><li>Five (5) 5-hour days</li><li>Three (3) 7.5-hour days</li><li>Four (4) 6-hour days</li></ul>The specific schedule will be determined based on firm needs and front desk coverage. Occasional adjustments to days or hours may be required to accommodate PTO or other planned absences.<ul><li>Work Location: On-site at our downtown office</li><li>Weekly Hours: 20&ndash;25 hours per week</li><li>Compensation: Starting at $19 per hour</li><li>Benefits: Paid time off begins after 6 months (pro-rated)</li></ul>Job Type: Part-timePay: $19.00 - $21.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Part-Time Front Desk/Administrative Assistant

Grosse Pointe Music Academy

Brighton Music Academy is hiring a Front Desk / Administrative Assistant to join our team.We are looking for someone who is organized, reliable, and enjoys working with people in a positive, music-focused environment.Position Details<ul><li>Part-Time (Approx. 20 hours/week)</li><li>Schedule: Monday&ndash;Friday, 3:00 PM &ndash; 8:00 PM</li><li>Pay: $15&ndash;$18 per hour (based on experience)</li><li>Growth Opportunity: This role has the potential to grow into a full-time position for the right candidate</li></ul>Responsibilities<ul><li>Greet students and families at the front desk</li><li>Answer phone calls, texts, and emails</li><li>Manage lesson schedules and student accounts</li><li>Process payments and assist with billing questions</li><li>Help keep the front desk organized and running smoothly</li></ul>What We&rsquo;re Looking For<ul><li>Strong communication skills (in person, phone, and written)</li><li>Organized and able to multitask in a fast-paced environment</li><li>Friendly, professional, and dependable</li><li>Comfortable working with children and families</li><li>Previous front desk, customer service, or administrative experience is a plus</li></ul>Why Brighton Music Academy<ul><li>Supportive, team-oriented environment</li><li>Work with families and students in a positive setting</li><li>Consistent schedule</li><li>Opportunity for long-term growth</li></ul>To ApplyPlease reply with a brief message about your experience and availability.Pay: $15.00 - $18.00 per hourBenefits:<ul><li>401(k)</li></ul>Work Location: In person

Brighton Music Academy – Front Desk / Administrative Assistant (Part-Time)

INTERNATIONAL SCHOOL OF LONDON

About Us: ISL Qatar is a leading international school dedicated to fostering a culture of belonging, integrity, grit, and kindness. We are committed to providing a supportive and inclusive environment for both students and staff.Role Overview: We are seeking a highly organized and personable Executive Assistant Cum Front Desk professional who will act as the first point of contact for visitors while providing comprehensive administrative support to the school leadership. This role requires excellent multitasking skills, discretion, and a strong customer-service mindset.Key Responsibilities:Front Desk Responsibilities:<ul><li>Serve as the first point of contact, welcoming visitors, parents, and staff in a professional manner</li><li>Manage incoming calls, emails, and general inquiries</li><li>Maintain visitor records in line with safeguarding procedures</li><li>Coordinate mail, deliveries, and general front office operations</li></ul>Executive Assistant Responsibilities:<ul><li>Provide high-level administrative support to senior leadership</li><li>Manage calendars, meetings, and appointments</li><li>Prepare correspondence, reports, and presentations</li><li>Maintain confidential files and documentation</li><li>Support the coordination of meetings, events, and school activities</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent experience</li><li>Proven experience in an administrative or front desk role</li><li>Strong communication and interpersonal skills ( Arabic language a must)</li><li>Excellent organizational and time management abilities</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to handle sensitive information with discretion</li></ul>Preferred:<ul><li>Previous experience in an international school environment</li><li>Familiarity with school management systems</li></ul>What We Offer:<ul><li>A positive and collaborative working environment</li><li>Professional development opportunities</li><li>Competitive salary</li></ul>Pay: QAR7,500.00 - QAR8,500.00 per monthWork Location: In person

Bilingual Executive Assistant cum Front Desk Support

Hartville Kitchen

<div><div>Assistant Hospitality Coordinator (Front Desk)
</div>
<div>Customer-Focused Role | Fast-Paced Environment | Great Team Culture
</div>
<div>Join Our Team
</div>
<div>We are looking for a friendly, organized, and professional Assistant Hospitality Coordinator to join our front desk team. In this role, you will be the first point of contact for guests &mdash; creating a welcoming experience both in person and over the phone.
</div>
<div>If you enjoy helping people, staying organized, and working in a fast-paced environment, this is a great opportunity to grow your hospitality career.
</div>
<div>About the Role
</div>
<div>As an Assistant Hospitality Coordinator, you will support daily front desk operations by managing guest interactions, coordinating communication, and ensuring a smooth and positive experience for every visitor.

 What You&rsquo;ll Do
<div>
<ul><li>Greet guests warmly and provide exceptional customer service</li></ul>
</div><div><ul><li>Answer and manage incoming calls using a multi-line system</li></ul>
</div><div><ul><li>Direct visitors and calls to the appropriate departments</li></ul>
</div><div><ul><li>Assist with scheduling, reservations, or guest inquiries</li></ul>
</div><div><ul><li>Provide accurate information about services, events, or offerings</li></ul>
</div><div><ul><li>Handle guest concerns professionally and efficiently</li></ul>
</div><div><ul><li>Perform data entry and basic administrative tasks</li></ul>
</div><div><ul><li>Support coordination between departments to ensure smooth operations</li></ul>
</div><div><ul><li>Maintain a clean, organized, and welcoming front desk area</li></ul>
</div>
 What We&rsquo;re Looking For 
<div>
<ul><li>Friendly, outgoing personality with a positive attitude</li></ul>
</div><div><ul><li>Strong communication and interpersonal skills</li></ul>
</div><div><ul><li>Ability to multitask and stay organized in a busy environment</li></ul>
</div><div><ul><li>Professional phone presence (&ldquo;smile in your voice&rdquo;)</li></ul>
</div><div><ul><li>Problem-solving skills and attention to detail</li></ul>
</div><div><ul><li>Team player who is dependable and punctual</li></ul> 


Schedule Requirements 

<div>
<ul><li>Flexible scheduling available</li></ul>
</div><div><ul><li>Must be available for evenings, Saturdays, and some holidays</li></ul>
</div>
<div>Perks &amp; Benefits
</div>
<div>Competitive pay 
Flexible scheduling 
Supportive, team-oriented environment 
Training and development opportunities 
Shopping discounts
</div>
<div>Why Join Us?
</div>
<div>We believe every guest interaction matters. As part of our team, you&rsquo;ll play a key role in creating a positive, welcoming experience that keeps guests coming back.
</div>
<div>Apply today and be the friendly face that makes a difference</div></div></div></div>

Assistant Hospitality Coordinator (Front Desk)

Draco Natural Products

Office Assistant (Front Desk &amp; Office Operations)Location: 539 Parrott St, San Jose, CA 95112Company: Draco Natural Products Inc.Pay Range: $20.00 - $25.00 per hour (DOE)Schedule: Part-time, Monday to Friday (consistent daily schedule required)About the RoleDraco Natural Products is a world leader and supplier of high-performance, natural bio-active ingredients for the nutritional supplement, functional beverage, and cosmetic industries.We are seeking a reliable, detail-oriented Office Assistant (Front Desk &amp; Operations) to support day-to-day office administration at our San Jose headquarters. This part-time, on-site role serves as the first point of contact for visitors and vendors while also providing administrative and operational support across the office.This is a hands-on, in-person role that requires strong communication skills, discretion, and the ability to manage multiple responsibilities independently in a professional office environment.Key Responsibilities<ul><li>Serve as the primary front desk contact by greeting visitors, vendors, and clients in a professional and courteous manner</li><li>Answer, screen, and route incoming phone calls and emails</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Create, edit, and maintain Excel spreadsheets, including accurate data entry, formatting, and basic formulas</li><li>Maintain office organization, filing systems, and inventory of office supplies</li><li>Handle sensitive and confidential information with discretion and professionalism</li><li>Provide general administrative and operational support to the office and leadership team</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree and at least 1-2 years of relevant office, administrative, or front desk experience, or an equivalent combination of education and experience</li><li>Strong verbal and written communication skills</li><li>Strong proficiency with standard office software and Microsoft Office, particularly Excel</li><li>Excellent organizational skills and attention to detail</li><li>Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment</li><li>Self-motivated and able to work independently with minimal supervision</li><li>Reliable, punctual, and able to maintain a consistent part-time, on-site schedule</li><li>Ability to lift and move packages up to approximately 25 lbs as needed</li><li>Fluency in English required; Mandarin proficiency is strongly preferred due to regular communication with Mandarin-speaking vendors, clients, or internal stakeholders</li></ul>Start DateWe are seeking candidates who can begin work within a reasonable timeframe following an offer.Work Location RequirementThis position is classified as in-person and must be performed on-site at our San Jose, CA location. Remote or hybrid work is not available for this role.Equal Employment OpportunityDraco Natural Products Inc. is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, marital status, age, national origin, ancestry, disability, medical condition, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.Pay: $20.00 - $25.00 per hourWork Location: In person

Office Assistant (Front Desk & Office Operations)

Online Christian Counseling Services 

Overview We are seeking a dynamic and highly organized Virtual Assistant to join our team! This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is passionate about providing exceptional administrative support. As a Virtual Assistant, you will play a vital role in managing daily operations, supporting client communications, and ensuring smooth office management from a remote location. Your proactive approach and excellent computer skills will help keep our workflows efficient and our clients satisfied. This paid position offers an exciting opportunity to develop your skills while contributing to a vibrant team environment.Duties<ul><li>Manage calendar appointments, schedule meetings, and coordinate events using Simple practice and spruce health communication app</li><li>Handle incoming calls via multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette</li><li>Provide customer support by responding promptly to inquiries via email, chat, or phone</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization</li><li>Support office management functions such as front desk duties, filing systems, starting charts and</li><li>Conduct basic clerical tasks including typing, data entry, and document formatting to meet organizational standards</li><li>Manage correspondence and follow-up communications efficiently to keep projects on track</li><li>Coordinate with clients or team members in multiple languages if bilingual skills are available</li><li>Other duties as assigned</li></ul>Qualifications<ul><li>Proven experience in office administration or as a personal assistant with strong organizational skills</li><li>Proficiency in Simple Practice, Spruce Health Communication, Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications</li><li>Excellent computer literacy including data entry, typing speed, and file management</li><li>Strong communication skills with good phone etiquette; bilingual ability is a plus</li><li>Demonstrated ability to prioritize tasks effectively using time management techniques</li><li>Previous experience with office management or clerical roles preferred</li><li>Attention to detail for proofreading documents and maintaining accurate records</li><li>Ability to handle multiple responsibilities simultaneously while maintaining professionalism</li></ul>Join us as a Virtual Assistant/Front Desk and become an essential part of our team! Your organizational talents and proactive attitude will help us deliver outstanding service while advancing your career in administrative support. We value energetic individuals eager to make an impact from anywhere!Pay: From $15.00 per hourWork Location: Remote

Virtual Assistant/Front Desk

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