administrative assistant front desk

DeMarois Buick GMC Truck

Job OverviewWe are seeking a dynamic and highly organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact for visitors and clients, manage office tasks efficiently, and support various administrative functions to keep our workplace running seamlessly. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant team environment.Duties<ul><li>Greet visitors, clients, and vendors warmly while maintaining professional phone etiquette on multi-line phone systems</li><li>Manage incoming calls, direct inquiries appropriately, and provide exceptional customer support</li><li>Maintain a clean, organized front desk area and ensure all office supplies are stocked and accessible</li><li>Perform data entry tasks using productivity software such as Microsoft Office, spreadsheets, and word processing tools</li><li>Handle filing, and record keeping with accuracy and attention to detail</li><li>Assist with bookkeeping activities using accounting software as needed</li><li>Support office management tasks including organizing files, managing correspondence, and overseeing general administrative duties</li></ul>Qualifications<ul><li>Proven clerical experience with a strong background in office administration and customer service</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry processes</li><li>Experience with multi-line phone systems and phone etiquette is essential</li><li>Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Previous experience is a plus but not required</li><li>Excellent time management skills combined with a friendly demeanor to support client communication and office operations</li></ul>Join us to be part of a lively team dedicated to delivering outstanding service while honing your administrative expertise!Pay: From $19.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Receptionist/Administrative Assistant

Stroud & Company CPAs

Job SummaryJoin a client-focused CPA firm where communication, technology, teamwork, and dependability make every day run smoothly. We are seeking a friendly, organized, and dependable Front Desk Administrative Assistant to be the welcoming first point of contact for our CPA firm. In this important role, you will answer incoming phone calls, greet walk-in clients, provide excellent customer service, and support day-to-day administrative needs that help our team serve clients efficiently and professionally.Duties<ul><li>Greet visitors, clients, and vendors with professionalism and a friendly attitude</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently with professionalism and warmth</li><li>Maintain a clean, organized front desk area and manage incoming/outgoing mail and packages</li><li>Schedule appointments, coordinate calendars, and assist with basic office management tasks</li><li>Assist clients with basic questions, appointment coordination, document drop-offs, and general office support</li><li>Perform administrative tasks for a CPA firm, such as scanning, filing, organizing client documents, processing mail, preparing correspondence, and supporting seasonal workflow needs</li><li>Coordinate with accountants and administrative team members to keep client service moving smoothly</li><li>Help ensure confidential client information is handled carefully and responsibly</li></ul>What We Are Looking For<ul><li>Strong communication skills, both on the phone and in person.</li><li>A customer-service mindset and the ability to make clients feel welcomed and supported.</li><li>A future forward and technology mindset, open to learning new processes and products</li><li>Dependability, punctuality, and follow-through on assigned tasks.</li><li>A team-oriented attitude and willingness to pitch in where needed.</li><li>Excellent organization, attention to detail, and ability to manage multiple priorities.</li><li>Professional discretion when working with confidential client information.</li><li>Comfort using common office technology, including email, phones, scanners, and Microsoft Office.</li></ul>Experience<ul><li>Previous receptionist, administrative assistant or customer service experience preferred</li><li>Experience in a CPA firm, accounting office, financial office or professional services environment is a plus</li><li>Previous office or clerical experience demonstrating strong organizational skills and attention to detail</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy in general</li><li>Experience with QuickBooks or similar bookkeeping software is preferred</li><li>Excellent phone communication skills with proper phone etiquette</li><li>Demonstrated ability to handle confidential information responsibly</li><li>Strong typing speed along with proofreading skills for document accuracy</li><li>Experience in customer service or client communication roles is highly desirable</li><li>Ability to multitask efficiently in a fast-paced setting while managing time effectively</li></ul>Why This Role MattersOur front desk sets the tone for the client experience. The right person for this position will be a steady, positive presence who communicates clearly, works well with others, and can be counted on to help the office stay organized and responsive&mdash;especially during busy tax and accounting seasons.How to ApplyIf you are dependable, professional, and enjoy helping both clients and coworkers, we would love to hear from you. Please submit your resume and a brief note sharing why you would be a great fit for our team.Pay: $18.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Front Desk Administrative Assistant

Landship Engineering and Construction LLC

Front Office &amp; HR Assistant ( Philippines )Company: Landship Engineering &amp; Construction LLC Location: Abu Dhabi, UAE Employment Type: Full-Time Department: Administration &amp; Human Resources Position: Front Office &amp; HR AssistantJob SummaryWe are looking for a professional, organized, and responsible Front Office &amp; HR Assistant to support our daily reception, administrative, and HR activities. The ideal candidate should have good communication skills, basic knowledge of UAE HR procedures, and the ability to handle confidential employee information professionally.Key ResponsibilitiesFront Office &amp; Administration<ul><li>Manage the reception area and welcome visitors, clients, and employees professionally.</li><li>Answer and direct incoming calls and emails.</li><li>Maintain visitor records and coordinate appointments.</li><li>Handle incoming and outgoing correspondence and documents.</li><li>Maintain proper filing and documentation systems.</li><li>Assist with office supplies, stationery, and general administrative requirements.</li><li>Coordinate with management, employees, suppliers, and external parties as required.</li><li>Prepare basic letters, reports, and office documents.</li></ul>HR Responsibilities<ul><li>Assist with recruitment, interview scheduling, and candidate coordination.</li><li>Prepare and maintain employee files and HR records.</li><li>Assist with joining formalities and onboarding of new employees.</li><li>Prepare offer letters, appointment letters, salary certificates, and other HR documents.</li><li>Maintain employee attendance, leave, and timesheet records.</li><li>Assist with payroll-related documentation and salary information.</li><li>Support visa, Emirates ID, medical, insurance, and other employee documentation processes.</li><li>Maintain records of visa and document expiry dates and provide timely reminders.</li><li>Assist in preparing employee-related letters, warnings, confirmations, and other HR communications.</li><li>Coordinate with employees regarding HR policies, documents, and company procedures.</li><li>Maintain confidentiality of employee and company information.</li><li>Perform other HR and administrative duties assigned by management.</li></ul>Requirements<ul><li>Bachelor's degree</li><li>2&ndash;3 years of experience in HR, administration, front office, or a similar role.</li><li>UAE experienced.</li><li>Good knowledge of MS Office, Word, and Excel.</li><li>Good written and verbal communication skills in English.</li><li>Knowledge of UAE labour/HR procedures and visa processes is preferred.</li><li>Professional appearance and positive attitude.</li><li>Good organizational and time-management skills.</li><li>Ability to multitask and work under pressure.</li><li>Strong attention to detail and confidentiality.</li></ul>Preferred Skills<ul><li>HR documentation and employee record management</li><li>Recruitment coordination</li><li>Attendance and leave management</li><li>Basic payroll coordination</li><li>UAE visa and employee documentation</li><li>Email and telephone communication</li><li>Microsoft Office / Excel</li><li>Filing and document control</li></ul>Salary &amp; BenefitsSalary: AED3000per month Benefits: As per UAE Labour Law and company policy.Key Qualities<ul><li>Professional and presentable</li><li>Responsible and punctual</li><li>Friendly and approachable</li><li>Confidential and trustworthy</li><li>Organized and detail-oriented</li><li>Good communication and interpersonal skills</li></ul>Pay: AED3,000.00 per monthWork Location: In person

FRONT OFFICE CUM HR ASSISTANT

Burlington Capital

<div>Burlington Capital LLC has an excellent opportunity for an organized, customer-focused individual looking for a flexible part-time position in a professional corporate environment. This role combines front desk responsibilities with courier and office support duties, making it an excellent opportunity for a college student or someone seeking hands-on business experience.
Schedule<ul><li>
Part-time, approximately 15&ndash;20 hours per week</li><li>
Monday through Friday</li><li>
Hours scheduled between 8:00 a.m. and 5:00 p.m.</li></ul>
If you are an energetic person who understands the importance of customer service with a smile, we want to hear from you!<h2 class="jobSectionHeader">
Essential Responsibilities</h2><ul><li>
Welcome visitors and provide a professional first impression at the front desk.</li><li>
Answer and direct incoming telephone calls.</li><li>
Pick up and deliver documents, packages, and other items throughout the local area.</li><li>
Prepare outgoing mail, overnight shipments, and company mailings.</li><li>
Organize and distribute interoffice mail and deliveries.</li><li>
Maintain clean and organized common areas, including kitchens, supply rooms, and shared workspaces.</li><li>
Assist with administrative tasks and special projects as assigned.</li></ul><h2 class="jobSectionHeader">
Qualifications</h2><ul><li>
High school diploma or equivalent required.</li><li>
Valid driver's license with an acceptable Motor Vehicle Record (MVR).</li><li>
Proof of current automobile insurance.</li><li>
Reliable personal vehicle for daily local errands (mileage reimbursed at the current IRS rate).</li><li>
Professional appearance and demeanor while representing the company.</li><li>
Strong customer service and interpersonal skills.</li><li>
Excellent organizational, time management, and multitasking abilities.</li><li>
Strong attention to detail and problem-solving skills.</li><li>
Ability to communicate professionally with employees, vendors, and visitors.</li><li>
Familiarity with the Omaha metro area or the ability to navigate using maps/GPS.</li><li>
Ability to work a consistent part-time schedule with occasional flexibility when needed.</li></ul>
Burlington Capital LLC is an Equal Opportunity Employer
Please be advised that our policies prohibit exposed tattoos, piercings or face jewelry other than the ears, and unnatural/distracting hair colors (such as blue, green, pink etc.). Exceptions to this policy must be requested.
Learn more about Burlington Capital here: A Tradition of Trust - Burlington Capital 
#hc256383</div>

Part-Time Front Desk Associate/ Courier

Fitness lab

About UsAt The Fitness Lab, we pride ourselves on being the Denver Metro area leader in Physical Therapy, Medical Exercise, Personal Training, Recovery, and Sports Performance. We take a comprehensive, integrated approach to health, training, and rehabilitation, focused on helping every patient and client not only meet but exceed their goals in a supportive, family-like environment.Founded on the principles of individualized, one-on-one care, our physical therapy sessions are 40 minutes in length and are spent entirely with a licensed physical therapist. Our patient population is diverse and includes adolescent athletes, weekend warriors, professional athletes, and Medicare patients, with a primary focus on orthopedic, sports medicine, and post-surgical care.Our interdisciplinary team includes physical therapists, medical exercise specialists, personal trainers, and wellness practitioners who collaborate closely to deliver best-in-class care. As we continue to grow, we are thoughtfully expanding into the medical wellness and recovery space, creating opportunities for interdisciplinary learning and long-term professional growth.Position OverviewThis is a hybrid clinical support and front office coordination role that plays a vital part in delivering a seamless patient and client experience. The position provides day-to-day support for physical therapists and other wellness practitioners, while also managing essential front-office and administrative responsibilities.This role is ideal for students or early-career professionals interested in physical therapy, personal training, exercise physiology, massage therapy, wellness, or healthcare operations, and offers hands-on exposure to a progressive care model that integrates rehabilitation, performance, and wellness.Key ResponsibilitiesClinical &amp; Practitioner Support<ul><li>Assist physical therapists and other wellness practitioners during sessions as directed</li><li>Support patient and client flow between treatment, wellness, and training areas</li><li>Prepare treatment rooms, wellness spaces, and equipment before and after sessions</li><li>Maintain cleanliness, organization, and safety of clinical, wellness, and gym spaces</li><li>Assist with basic non-licensed support tasks within scope and training</li></ul>Front Office &amp; Administrative Support<ul><li>Greet and check in patients and clients upon arrival</li><li>Answer and route incoming phone calls and inquiries</li><li>Manage schedules for therapists and wellness practitioners</li><li>Collect payments at time of service</li><li>Verify insurance and manage visit authorizations when applicable (training provided)</li><li>Complete clerical, documentation, and filing tasks</li><li>Support daily front office operations and internal communication</li></ul>Wellness &amp; Recovery Exposure<ul><li>Gain exposure to integrated wellness and recovery services as they are introduced</li><li>Support interdisciplinary workflows connecting rehabilitation, performance, and wellness</li><li>Learn patient experience standards across clinical and wellness services</li></ul>Our Ideal CandidateWe are looking for a teammate who is:<ul><li>Reliable, organized, and detail-oriented</li><li>Comfortable in a medical, wellness, and fitness clinic environment</li><li>Energetic, professional, and personable with patients and clients</li><li>A strong communicator and collaborative team player</li><li>Curious, adaptable, and eager to learn</li></ul>Priority is given to students or early-career professionals pursuing or considering careers in physical therapy, personal training, exercise physiology, massage therapy, or related health, wellness, and performance fields, though this is not required.Qualifications(Preferred, but we are willing to train the right candidate)<ul><li>Current student or graduate in a related field such as:</li><li>Pre-Physical Therapy</li><li>Exercise Science or Exercise Physiology</li><li>Kinesiology</li><li>Athletic Training</li><li>Personal Training</li><li>Massage Therapy</li><li>Health Sciences or related discipline</li><li>Experience in a medical, outpatient physical therapy, wellness, or fitness setting preferred</li><li>Familiarity with WebPT, Mindbody, Google Workspace, and Microsoft Office is a plus</li><li>Strong organizational and multitasking skills</li><li>Interest in rehabilitation, wellness, recovery, and performance-based care</li><li>Professional demeanor and strong customer service skills</li></ul>Certifications (Not Required)<ul><li>CPR</li><li>Certified Medical Administrative Assistant (CMAA)</li><li>Medical Billing and Coding</li><li>Personal Training Certification</li><li>PTA</li><li>Licensed Massage Therapist</li></ul>Compensation &amp; Benefits<ul><li>Competitive hourly or salaried compensation, dependent on experience</li><li>Flexible scheduling options</li><li>Full-time benefits may include:</li><li>Health, Dental, and Vision Insurance</li><li>Paid Time Off</li><li>Opportunities for professional development and growth into clinical, operations, or leadership roles</li></ul>Why This Role at The Fitness Lab<ul><li>Direct support role with physical therapists and wellness practitioners</li><li>Hands-on exposure to rehabilitation, performance, and medical wellness models</li><li>Strong learning environment for pre-PT and performance-focused candidates</li><li>Collaborative, interdisciplinary team culture</li><li>Clear potential for long-term growth and advancement</li><li>Work in a modern, high-performance healthcare and fitness setting</li></ul>How to ApplyIf you are interested in joining The Fitness Lab team, please submit your resume and a brief cover letter telling us more about yourself and your interest in the role.For more information about us, visit www.FitnessLabCO.comThe Fitness Lab is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.Job Types: Full-time, Part-timePay: $17.00 - $23.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Briefly tell us why you are interested in this role and how it fits into your career goals.</li></ul>Work Location: In person

Rehabilitation Aide & Front Office CoordinatorAdmin

Be Fit Physical Therapy & Pilates

Front office medical reception and patient care coordinator, scheduling on EMR, insurance verifications. Managing therapists and instructors schedules (PT's, Massage therapist, Pilates instructor's). Update therapists and instructors of their scheduleCheck and respond to emails and phone calls in a timely mannerInsurance verifications and review with new patients. Insurance authorizations, including those for workers compensation patients.Collect deductibles, co-pays and co-insurances.Proficient in Microsoft Office and excellent typing skills.Friendly, energetic and excellent customer service and front desk skills as well as good phone skills.Able to handle a busy office environment.Team player.Job Types: Full-time, Part-timePay: $15.00 - $17.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Patient Care Coordinator Front Desk Administration

Albuquerque Periodontics & Implantology

Position Start Date Immediate: exceptional front admin assistant needed for busy, quality-oriented periodontal office. Good typing and Dentrix software experience a plus. Must be a team-player, hard-working, fast learner, focused, multi-tasker, outgoing, and committed to customer service. Health and 401-K benefits available. A working interview will be required. Please fax resume to 505-294-3998Job Type: Full-timePay: $20.00 - $25.00 per hourWork Location: In person

perio front administrative assistant

Search 3539+ Administrative assistant front desk jobs near you this August. New roles added regularly across leading industries. Apply today.