administrative assistant front desk

ICARDA; International Center for Agricultural Research in the Dry Areas

<div>
 
 Reports to:
 
 Travel and Administrative Officer
 
 
 
 Location:
 
 Cairo, Egypt
 
 
 
 
 Main purpose of the position
 
 
 
 
 The Administrative Assistant will provide clerical and administrative support to ensure the smooth functioning of the Cairo Office. The role focuses on front desk operations, routine office administration, logistical coordination, and basic support for meetings, travel, and office supplies. The position requires good organizational skills, attention to detail, and the ability to follow established procedures accurately.
 
 
 
 About ICARDA
 
 
 
 The International Center for Agricultural Research in the Dry Areas (ICARDA) is a treaty-based international non-profit research organization supported by CGIAR.
 
 
 ICARDA's mission is to reduce poverty and enhance food, water, nutritional security, and environmental health in the face of global challenges, including climate change. We do this through innovative science, strategic partnerships, linking research to development, and capacity development that consider gender equality and the role of youth in transforming the dry areas. ICARDA works in partnership with governments, universities, civil society, national agricultural research organizations, other CGIAR research centers, and the private sector. With its temporary Headquarters in Beirut, Lebanon, ICARDA operates in regional and country offices across Africa, Asia, and the Middle East. For more information
 
 :
 
 www.icarda.org.
 
 
 
 Main Responsibilities
 
 
 
 
 Front Desk:
 
 
 
 <ul>
 <li>
 Operate as the front desk focal point, including handling all incoming phone calls and welcoming visitors and staff
 </li>
 <li>
 Oversee incoming mail and courier deliveries, maintaining a reliable tracking system
 </li>
 <li>
 Provide assistance in organizing and tracking meeting room reservations at the office
 
 
 </li>
 </ul>
 
 Office Administrative Support:
 
 
 
 <ul>
 <li>
 Processing travel and office related invoices (airline tickets, utilities, couriers, hotels, taxis, etc.) in the UBW Payment System
 </li>
 <li>
 Support the collection and submission of monthly motor pool chargebacks and overtime records for drivers and attendants
 </li>
 <li>
 Coordinate with the travel agency and transportation vendors to reconcile monthly travel reports and statements of work
 </li>
 <li>
 Monitor stock levels of office and kitchen supplies and prepare requests for replenishment
 </li>
 <li>
 Act as the primary contact for Goods Receipt Notes (GRN) for all Purchase Orders related to travel, training, workshops, petty cash, and payments above/below USD 1,000
 </li>
 <li>
 Liaise with mobile service providers (Vodafone and Orange) for SIM card/4G line activation or deactivation, submit monthly bills in the system, and coordinate payments with the Finance Department
 </li>
 <li>
 Maintain and regularly update the database of staff allocated official mobile SIM cards or Wi-Fi devices, ensuring accurate records are kept
 
 
 </li>
 </ul>
 
 Event &amp; Meeting Support:
 
 
 
 <ul>
 <li>
 Provide logistical support for meetings, workshops, training sessions, and other events organized at the office location or outside office such as hotels
 
 
 </li>
 </ul>
 
 Finance &amp; Petty Cash support:
 
 
 
 <ul>
 <li>
 Maintain the petty cash for the Maadi office and hosted centers' apartments and prepare weekly advances for drivers' vehicle-related expenses
 </li>
 <li>
 Submit petty cash invoices bio-monthly and prepare a monthly expense report for the Finance Department
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Education, qualifications, and experience
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Management, Administration or equivalent
 </li>
 <li>
 Minimum of 2 years' experience in administrative support
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint) and ability to use corporate systems (UBW)
 </li>
 <li>
 Good command of written and spoken English and Arabic
 </li>
 <li>
 Excellent organizational and time management abilities, with demonstrated skills in prioritizing tasks effectively
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Terms of appointment, salary, and benefits
 
 
 
 This is a nationally recruited staff position open for Egyptian nationals for which ICARDA offers an attractive compensation package including a competitive salary, medical insurance, 30 days of annual leave, five months' maternity leave, 15 days' paternity leave. The successful candidate will be offered an initial contract of 3 years, renewable subject to continued need for the position and satisfactory performance. The first year will be a probationary period.
 
 
 
 Please be advised that ICARDA accepts applications only in English, as per the organization's standard communication language. Applications in other languages will not be considered.
 
 
 
 
 Only shortlisted candidates will be contacted.
 
</div>

Administrative Assistant/Front Desk

ICARDA

Reports to: Travel and Administrative Officer
 Location: Cairo, Egypt
 
Main purpose of the position : 
The Administrative Assistant will provide clerical and administrative support to ensure the smooth functioning of the Cairo Office. The role focuses on front desk operations, routine office administration, logistical coordination, and basic support for meetings, travel, and office supplies. The position requires good organizational skills, attention to detail, and the ability to follow established procedures accurately.
 
About ICARDA: 
The International Center for Agricultural Research in the Dry Areas (ICARDA) is a treaty-based international non-profit research organization supported by CGIAR.
 ICARDA's mission is to reduce poverty and enhance food, water, nutritional security, and environmental health in the face of global challenges, including climate change. We do this through innovative science, strategic partnerships, linking research to development, and capacity development that consider gender equality and the role of youth in transforming the dry areas. ICARDA works in partnership with governments, universities, civil society, national agricultural research organizations, other CGIAR research centers, and the private sector. With its temporary Headquarters in Beirut, Lebanon, ICARDA operates in regional and country offices across Africa, Asia, and the Middle East. For more information: www.icarda.org.
 
Main responsibilities: 
Front Desk: 
<ul>
<li>Operate as the front desk focal point, including handling all incoming phone calls and welcoming visitors and staff.</li>
<li>Oversee incoming mail and courier deliveries, maintaining a reliable tracking system.</li>
<li>Provide assistance in organizing and tracking meeting room reservations at the office.</li>
</ul>
Office Administrative Support: 
<ul>
<li>Processing travel and office related invoices (airline tickets, utilities, couriers, hotels, taxis, etc.) in the UBW Payment System.</li>
<li>Support the collection and submission of monthly motor pool chargebacks and overtime records for drivers and attendants.</li>
<li>Coordinate with the travel agency and transportation vendors to reconcile monthly travel reports and statements of work.</li>
<li>Monitor stock levels of office and kitchen supplies and prepare requests for replenishment.</li>
<li>Act as the primary contact for Goods Receipt Notes (GRN) for all Purchase Orders related to travel, training, workshops, petty cash, and payments above/below USD 1,000.</li>
<li>Liaise with mobile service providers (Vodafone and Orange) for SIM card/4G line activation or deactivation, submit monthly bills in the system, and coordinate payments with the Finance Department.</li>
<li>Maintain and regularly update the database of staff allocated official mobile SIM cards or Wi-Fi devices, ensuring accurate records are kept.</li>
</ul>
Event & Meeting Support: 
<ul>
<li>Provide logistical support for meetings, workshops, training sessions, and other events organized at the office location or outside office such as hotels.</li>
</ul>
Finance & Petty Cash support: 
<ul>
<li>Maintain the petty cash for the Maadi office and hosted centers’ apartments and prepare weekly advances for drivers’ vehicle-related expenses.</li>
<li>Submit petty cash invoices bio-monthly and prepare a monthly expense report for the Finance Department.</li>
</ul>
Requirements: 
Education, qualifications, and experience: 
<ul>
<li>Bachelor’s degree in Business Management, Administration or equivalent.</li>
<li>Minimum of 2 years’ experience in administrative support.</li>
<li>Proficiency in MS Office (Word, Excel, PowerPoint) and ability to use corporate systems (UBW).</li>
<li>Good command of written and spoken English and Arabic.</li>
<li>Excellent organizational and time management abilities, with demonstrated skills in prioritizing tasks effectively.</li>
</ul>
Benefits: 
Terms of appointment, salary, and benefits : 
This is a nationally recruited staff position open for Egyptian nationals for which ICARDA offers an attractive compensation package including a competitive salary, medical insurance, 30 days of annual leave, five months’ maternity leave, 15 days’ paternity leave. The successful candidate will be offered an initial contract of 3 years, renewable subject to continued need for the position and satisfactory performance. The first year will be a probationary period.
 
Please be advised that ICARDA accepts applications only in English, as per the organization's standard communication language. Applications in other languages will not be considered.
 
Only shortlisted candidates will be contacted.

Peak Trust Company

<div>Are you someone who thrives in a fast-paced environment, enjoys helping others, and takes pride in creating a warm, professional first impression? Do you want to be part of a collaborative, values-driven team where your role is essential to daily operations and team support? 
We&rsquo;re looking for a Front Desk Receptionist to join our Anchorage office. In this role, you&rsquo;ll be the first point of contact for clients, guests, and team members &mdash; helping keep the office running smoothly while offering exceptional service with a smile. If you&rsquo;re organized, dependable, and love creating a welcoming environment, you&rsquo;ll feel right at home at Peak. 
 
What You&rsquo;ll Do<ul><li>
Greet visitors and clients with professionalism and warmth</li><li>
Answer, screen, and route incoming calls and messages</li><li>
Manage incoming and outgoing mail, packages, and courier services</li><li>
Keep the reception and common areas tidy and well-stocked</li><li>
Support administrative tasks such as scanning, filing, and data entry</li><li>
Assist with scheduling, calendar updates, and meeting coordination</li><li>
Provide support to HR and Operations with onboarding and events</li><li>
Be a helpful resource for team members and visitors alike</li></ul> 

What You Bring<ul><li>
Prior experience in a receptionist, administrative, or office support role</li><li>
Professional demeanor and excellent interpersonal skills</li><li>
Strong organizational skills and attention to detail</li><li>
Proficiency with Microsoft Office and office equipment</li><li>
Reliability and a team-oriented mindset</li><li>
A friendly, calm, and solutions-focused attitude</li></ul> 

Why Join Peak? 
At Peak Trust Company, we believe our people are our most valuable asset. We&rsquo;re a team that values integrity, kindness, and a job well done. You&rsquo;ll find opportunities to grow, build meaningful relationships, and contribute to a company that prioritizes both precision and care. 
Our benefits include:<ul><li>
Competitive compensation</li><li>
Health, dental, and vision insurance</li><li>
401(k) with employer match</li><li>
Paid time off</li><li>
Opportunities for development and career growth</li></ul> 

EEO Statement 
Our organization provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in every location where we operate. 
We prohibit workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. 
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
 
Ready to create a great first impression &mdash; and a lasting impact? 
Apply now and bring your energy, professionalism, and warmth to the Peak team. 

xvdDQ6DAct</div>

Administrative Assistant/ Front Desk Receptionist

Kriss Law/Atlantic Closing & Escrow

Administrative Assistant &ndash; Reception / Front Desk Full-Time | Onsite | Needham, MaAbout Us: We are a fast-paced Real Estate Law Firm dedicated to providing excellent service and support throughout the real estate process. We are seeking a proactive and highly organized Administrative Assistant to serve as the first point of contact at our reception desk. The ideal candidate will be professional, efficient, and comfortable managing multiple priorities in a busy office environment.Position Overview: The Administrative Assistant Reception provides front desk and administrative support to attorneys, staff, and clients. This position requires a proactive individual with excellent communication skills, strong attention to detail, and the ability to stay organized while managing multiple priorities. The ideal candidate is client-focused, comfortable with technology, and thrives in a professional, deadline-driven environment.Key Responsibilities:&middot; Provide exceptional customer service via phone, email, and in-person interactions&middot; Greet, sign in, and assist visitors in a professional and welcoming manner&middot; Operate multi-line phone systems efficiently to manage incoming calls and messages&middot; Schedule appointments, maintain calendars, and coordinate meetings&middot; Maintain organized files, case records, and office documents&middot; Support attorneys and staff with general office and administrative tasks as needed&middot; Maintain a clean, professional, and organized reception and workspace&middot; Ensure confidentiality and compliance with firm policies and legal requirementsQualifications:&middot; 3+ years of administrative, receptionist, or front desk experience (law firm or real estate office experience a plus)&middot; Strong organizational skills and the ability to multitask in a high-volume setting&middot; Excellent verbal and written communication skills with a professional demeanor&middot; Proficiency in Microsoft Office Suite (Word, Excel, Outlook); ability to learn firm-specific software&middot; Detail-oriented with a strong commitment to accuracy and efficiency&middot; Ability to work independently and collaboratively in a team environment&middot; Bilingual candidates are encouraged to apply for enhanced client communicationWhat We Offer:&middot; Competitive hourly pay, based on experience&middot; Health, dental, and vision insurance options&middot; Paid time off and holidaysJob Type: Full-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Receptionist/Administrative Assistant

Handler Law LLP

<div>Description: 
Front Desk/Office Assistant
Handler Law, LLP is an internationally recognized boutique law firm based in downtown Chicago that focuses on Business &amp; Corporate Law, Trusts &amp; Estates and Taxation serving family offices and privately held companies. We are seeking a highly motivated Front Desk Assistant to provide outstanding reception for our clients and support the firm&rsquo;s day-to-day administrative functions. This is a full-time, in-office position.
Key Responsibilities:
&sect; Greeting and signing in all clients and visitors
&sect; Answering multi-line phone system and directing calls
&sect; Maintaining a neat and professional reception area
&sect; Forwarding incoming correspondence and voicemails
&sect; Mailing documents via USPS, UPS, Certified, FedEx, Messenger
&sect; Scanning, reviewing, and editing documents and correspondence
&sect; Preparing correspondence
&sect; Ordering office supplies
&sect; Entering billable time
&sect; Preparing expense reports
&sect; Handling time-sensitive and confidential material
&sect; Maintaining kitchen supplies and kitchen upkeep
&sect; Assisting Partners, Associates and Paralegals as needed
&sect; Additional duties as assigned
Requirements:

 Requirements and Qualifications:<ul><li>
Bachelor's degree or equivalent experience required</li><li>
Previous Receptionist or Customer Service experience preferred</li><li>
Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>
Professional, courteous, and friendly demeanor</li><li>
Eagerness to learn new skills</li><li>
Dependable and punctual</li><li>
Excellent communication, organizational and time-management skills</li><li>
Ability to multi-task and prioritize work assignments</li><li>
Ability to work in a fast paced, team-oriented environment</li><li>
Previous law firm experience a plus</li></ul>
Competitive compensation and full benefits package offered. Please submit your resume and cover letter to
JValentine@Handler.Law.</div>

Front Desk/ Office Assistant

Hudson County Prosecutor's Office

The Office of the Hudson County Prosecutor is seeking a full time Receptionist / Front Desk Assistant.DUTIES: Include, but are not limited to:<ul><li>Answering multi-line telephone system;</li><li>Providing basic information to callers and visitors;</li><li>Directing telephone calls to the appropriate staff members;</li><li>Taking of and relaying of messages;</li><li>Greeting visitors and staff;</li><li>Notifying appropriate staff of the arrival of visitors;</li><li>Ability to create and maintaining various logs such as a visitor log and issuance/retrieval of visitor passes;</li><li>Coordinating communications, including taking &amp; making calls, receiving, responding to and sending of emails;</li><li>Interfacing with the judiciary, the legal community, members of the public and staff members;</li><li>Monitoring front desk and stairwell entrance/exits;</li><li>Ensuring Front Desk is current with all directories &amp; schedules;</li><li>Receiving, opening, sorting, time-stamping and distributing of mail, deliveries and faxes;</li><li>Updating mailboxes as needed;</li><li>Overseeing and directing deliveries;</li><li>Preparation of internal and external documents as needed;</li><li>Compiling data and preparing reports as requested;</li><li>Ensuring front desk is stocked with necessary forms and supplies to perform daily front desk functions;</li><li>Ensuring the reception area is neat at all times;</li><li>Performs various clerical duties such as typing and filing; and</li><li>All other administrative tasks and projects as assigned.</li></ul>REQUIREMENTS: Include, but are not limited to:<ul><li>Minimum of 1 year of prior receptionist experience in an office setting;</li><li>Bi-lingual preferred but not required;</li><li>Exceptional interpersonal skills;</li><li>Friendly and professional demeanor;</li><li>Ability to perform the above duties with a high degree of professionalism and accuracy;</li><li>Ability to familiarize yourself with the members of the Office and their respective roles as well as the professional status of those who call the Office frequently;</li><li>Ability to ascertain the reason for the person's call or visit and to direct them to the appropriate staff member;</li><li>Ability to maintain highest level of confidentiality;</li><li>Strong Microsoft Office skills (especially Word, Outlook &amp; Excel) and the ability to become familiar with Office specific software programs and databases;</li><li>Strong multi-tasking abilities;</li><li>Ability to work independently and be self motivating;</li><li>Valid New Jersey State Driver&rsquo;s License;</li><li>NJ Residency required.</li></ul>*All applicants must undergo to a criminal background investigation and medical exam.Job Type: Full-timePay: $40,647.00 per yearBenefits:<ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

FRONT DESK RECEPTIONIST / ASSISTANT

National Food Industries LLC

Location: Jabal Ali, Dubai, UAEAbout the Role: We are seeking a professional and organized Admin/Receptionist to manage front-desk operations and provide administrative support to our team at NFI Dubai. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Greet and host visitors, ensuring a professional and welcoming environment.</li><li>Manage incoming calls, emails, and correspondence, directing them to the appropriate departments.</li><li>Handle daily documentation, record keeping, and systematic filing of company documents.</li><li>Coordinate courier, mail, and package deliveries.</li><li>Assist in scheduling appointments, meetings, and conference room bookings.</li><li>Maintain front office cleanliness, supplies, and presentation.</li><li>Provide administrative support to HR, Accounts, and other departments as required.</li><li>Support in preparing reports, data entry, and basic office coordination tasks.</li><li>Uphold confidentiality and handle sensitive information with discretion.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Office Management, or related field.</li><li>Proven experience as a receptionist, front office representative, or administrative assistant preferred (freshers with good communication skills are welcome to apply).</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication skills in English (Arabic/Hindi will be an advantage).</li><li>Presentable, professional, and customer-service oriented.</li></ul>What We Offer:<ul><li>Competitive salary package.</li><li>A professional work environment with career growth opportunities.</li><li>Exposure to a multicultural team and fast-paced industry.</li></ul>How to Apply: Please share your updated CV to hr@nfidubai.com with the subject line: Application &ndash; Admin/ReceptionJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

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