administrative assistant front desk

Powers Insurance and Risk Management

<div><div><div><div><div><div><b>Job Description Powers Insurance and Risk Management</b></div><br>
</div></div><br>
<div><div><div>Position:</div>
</div><div><div>Administrative Assistant (Front Desk)</div><br>
</div></div><br>
<div><div><div>Reports To:</div>
</div><div><div>DOO, COO</div><br>
</div></div><br>
<div><div><div>May be Responsible for:</div>
</div><div><div>First impressions for clients, insurance company representatives, and the general public; primary recipient of incoming calls; office supplies management; coordinating in-office events.</div>
</div></div><br>
</div></div><div></div><div><b>Position Summary</b></div>
<div></div><div>The front desk administrative assistant is responsible for setting a positive and upbeat tone within the office. This position is responsible for greeting all guests and visitors as they come into the office, as well as fielding the majority of incoming phone calls. The administrative assistant also keeps the office running and functioning smoothly by managing office supplies, coordinating events and office parties, and keeping our common areas tidy and presentable.</div>
<div></div><div><b>Principal Duties and Accountabilities (Essential Functions)</b></div>
<div><b>Front Desk Duties
</b></div><ul><li>Greet guests in a professional manner and direct them to the appropriate person or meeting room.</li>
<li>Schedule necessary meetings (welcome parties, birthday parties, anniversary celebrations, etc.), reserve appropriate rooms, and prepare those rooms in advance of meetings.</li>
<li>Answer incoming phone calls as quickly as possible and direct the caller to the appropriate team member.</li>
<li>Assist with organization for larger events (VIAA BBQ, Product Fair, etc.).</li>
<li>Serve as primary backup for Office Support Specialist duties.</li>
<li>Manage and respond to emails in a prompt manner.</li>
<li>Assist with special projects as needed/requested.</li>
</ul><div><b>Maintaining Morale</b></div>
<ul><li>Manage and oversee Super Awkward Welcome Parties for new associates (Training Room, gift, food, etc.).</li>
<li>In concert with leadership, send out get well baskets, sympathy baskets, etc. to team members</li>
<li>As much as possible, provide an &ldquo;inclusive eating experience&rdquo; for company events by ensuring that all dietary allergies are accommodated.</li>
<li>Identify opportunities for team building activities and small group activities to help encourage a positive culture.</li>
</ul><div><b>Office Organization</b></div>
<ul><li>Coordinates travel arrangements for associates (securing hotels, airfare, transportation).</li>
<li>Maintains office supplies as needed (ordering supplies, verifying delivery, stocking shelves).</li>
<li>Prepare morning coffee for office (on fuller staffed days).</li>
<li>Light cleaning, pickup of common areas such as kitchen and meeting rooms.</li>
<li>Keep front desk area clean, presentable and unencumbered.</li>
<li>Other duties assigned as necessary.</li>
</ul><div><b>Required Knowledge</b></div>
<ul><li>Pleasant and professional demeanor</li>
<li>Welcoming phone voice and excellent phone management skills</li>
<li>Strong written communication skills</li>
<li>Strong computer proficiency, particularly with Microsoft Office, Outlook and Excel</li>
<li>Strong organizational skills; positive can-do attitude</li>
</ul><div><b>Required Skills, Abilities, and Behaviors</b></div>
<ul><li>Excellent verbal and written communication skills</li>
<li>Understanding of agency workflows and processes</li>
<li>Capable of developing and introducing new ideas to enhance work processes and have the initiative to document and carry them through</li>
<li>Ability to use agency automation systems and various software programs</li>
<li>Ability to perform in a fast-paced multitasking environment</li>
<li>Ability to evaluate current methods, forecast future needs, develop action plans, and implement processes utilizing creative solutions to problems as they arise. Leadership abilities include the ability to clearly articulate team objectives, as well as to motivate and influence team members generating enthusiasm, flexibility and openness to change</li>
</ul><div><b>Disclaimer</b></div>
<div>The above information has been designed to indicate the general nature and level of work performed within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Associate must attend work on a regular basis, on time, and withstand varying degrees of stress. This position description describes the minimum selection requirements to qualify for the position. All employees must also demonstrate positive personal and interpersonal behavior and attitude with customers and employees in order to ensure a high level of expertise in supervision and general management.</div>
<div></div><div><b>Compliance</b></div>
<div>The associate has the responsibility to acquire and maintain the required knowledge of industry regulations and licenses and those regulations and policies inherent to position requirements.</div></div>

Administrative Assistant (Front Desk)

MGE Management Experts

<p><b>Administrative Assistant</b></p><p><b>Location:</b> St. Petersburg, FL (In-Office Position)</p><p>MGE Management Experts is looking for a proactive and organized <b>Administrative Assistant</b> to support multiple areas of the company and help ensure smooth day-to-day operations.</p><p>Responsibilities:</p><ul><li>Cover reception desk breaks and assist with front desk duties.</li><li>Organize and maintain client folders in alphabetical order.</li><li>Assist with live seminar screening and event support.</li><li>Provide administrative support to various departments.</li><li>Help maintain organized filing systems and records.</li><li>Perform data entry and other clerical tasks as needed.</li><li>Assist management with special projects and administrative assignments.</li><li>Support office operations and ensure tasks are completed efficiently.</li></ul><p>Requirements:</p><ul><li>Strong organizational skills and attention to detail.</li><li>Ability to multitask and prioritize responsibilities.</li><li>Professional appearance and communication skills.</li><li>Comfortable working with computers and office software.</li><li>Positive attitude and willingness to help wherever needed.</li><li>Ability to work well in a fast-paced office environment.</li><li>Previous administrative or office experience is a plus.</li></ul><p>What We're Looking For:</p><p>The ideal candidate is dependable, proactive, highly organized, and enjoys supporting different areas of a growing company. This position requires someone who can take initiative, follow through on assignments, and contribute to a productive office environment.</p><p><b>Schedule:</b> Tuesday &ndash; Saturday, 9:15 AM &ndash; 5:45 PM</p><p><b>Location:</b> St. Petersburg, FL (Not Remote)</p><p>Apply today and become part of a team dedicated to helping businesses grow and succeed.</p><p>Pay: $16.00 - $18.00 per hour</p><p>Benefits:</p><ul><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Receptionist/Administrative Assistant

Uplift Pelvic Health and Wellness

<p>Uplift Pelvic Health &amp; Wellness, a local, woman-owned clinic redefining pelvic healthcare, specializing in innovative, patient-centered care, is looking for an authentic communicator and go-getter to be our next <b>Front Desk &amp; Personal Assistant</b>. In this dynamic role, you will serve as the heart of our clinic, creating a meaningful first impression while balancing a variety of essential operations. A typical day includes everything from greeting patients and managing check-ins, to conducting discovery calls, coordinating new patient intake, and handling payment inquiries for our out of network clinic. Alongside patient-facing responsibilities, you will provide vital executive and administrative support to our clinic owner, from managing calendars to maintaining meticulous digital records. If you are a proactive, organized problem-solver dedicated to following proven processes to keep our operations seamless, we invite you to join our skilled and compassionate team.</p><p>Uplift Pelvic Health &amp; Wellness provides a challenging, yet light hearted fun work environment with positive feedback, great communication and autonomy in a welcoming and safe space with pink chairs and a vulva mirror to brighten everyone&rsquo;s day. We nurture an environment where our administrative team is supported, inspired, and deeply valued. Our boss is caring, trusting, accessible, and is a visionary in her field. She leads by example and does everything she can to create an environment of passion for learning and professional growth.</p><p>This is a part-time administrative position, approximately 20+ hours/week. The hours are Mondays from 9:00 a.m. until 2:30 p.m., Wednesdays and Fridays 7:45 a.m. to 4:15 p.m. with a 30 minute lunch break. Additional hours can be made available in 6 months to a year depending on the growth of the office and skillsets of the individual. If you are a highly-skilled Front Desk &amp; Personal Assistant who is dependable, friendly, and ready to support our mission of whole body wellness, we encourage you to apply to be part of our growing team. But please understand: this is more than a job &mdash; it&rsquo;s an opportunity to be supported in your purpose, and love your work every day with a team that genuinely enjoys working together.</p><p><b>Roles &amp; Responsibilities of the Front Desk &amp; Personal Assistant include the following:</b></p><ul><li>Performing all tasks related to patient reception and clinic experience, including greeting patients, managing check-ins and check-outs, and maintaining a professional and welcoming environment.</li><li>Performing all tasks related to new patient intake and administration, including scheduling, conducting discovery calls, overseeing onboarding documentation, and coordinating referrals.</li><li>Performing all tasks related to billing and financial operations, including processing payments, managing packages and payment plans, selling packages, resolving patient payment inquiries, and performing account reconciliations.</li><li>Performing all tasks related to executive and administrative support, including coordinating business and personal calendars, handling travel arrangements, managing email correspondence, and processing vendor orders.</li><li>Performing all tasks related to clinic documentation and regulatory compliance, ensuring meticulous digital and paper record-keeping and adherence to HIPAA standards.</li></ul><p><b>The Successful Candidates Will Meet the Following Requirements, Qualifications and Skill Sets: </b></p><ul><li>3+ years of Front Desk experience in a professional or medical office environment</li><li>2+ years&rsquo; experience in a sales or sales administrative support role</li><li>1+ years&rsquo; experience with practice management software, specifically inputting and auditing records</li><li>1+ years&rsquo; experience working in a sales CRM like GO High Level</li><li>1+ years&rsquo; administrative experience in a cash pay, high ticket environment handling objections</li><li>Experience creating and maintaining email campaigns (preferred, not required)</li><li>Fast and accurate data entry skills</li><li>Tech savvy, able to learn new software efficiently and effectively</li><li>Proficiency in phone communication, project management, and Google Suite software</li><li>Strong organizational, time management, and follow-through skills</li><li>Ability to handle difficult conversations regarding financial and billing obligations</li><li>High level of understanding regarding HIPAA Compliance Regulations</li><li>Ability to pass a drug test and background test</li></ul><p><b>The ideal candidate will have the following characteristics</b></p><ul><li>Warm, friendly, and team-oriented personality</li><li>Passionate about people, service, and creating a welcoming atmosphere</li><li>Can-do, positive attitude</li><li>Reliable, dependable, and punctual</li><li>Patient and calm in a fast-paced environment</li><li>Adaptable to daily changes in priorities and scheduling</li><li>Confidential and trustworthy</li><li>Takes pride in a job well done and ownership of their position and how it affects the team, client satisfaction and the company&rsquo;s reputation</li></ul><p><b>Work schedule: </b>Part-time 20-24 hours per week</p><ul><li>Mondays from 9:00 a.m. until 2:30 p.m. with a 30 minute lunch break</li><li>Wednesdays and Fridays 7:45 a.m. to 4:15 p.m. with a 30 minute lunch break</li></ul><p><b>Compensation: </b></p><ul><li>Starting hourly pay ranges from $ 19.00 - $ 21.00+/hr. based on demonstrable skill sets and years of experience</li></ul><p>Pay: $19.00 - $21.00 per hour</p><p>Experience:</p><ul><li>Front Desk Medical Office: 3 years (Required)</li><li>Sales administrative support: 2 years (Required)</li><li>EMR systems: 1 year (Required)</li><li>CRM software: 1 year (Required)</li><li>cash pay services: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Front Desk & Personal Assistant

LoveWell Hospice

<div><p>We are seeking a professional and organized Receptionist/Administrative Assistant to join our team. This role is vital in ensuring smooth daily operations, providing exceptional customer service, and supporting office management tasks. The ideal candidate will possess strong communication skills, proficiency with office software, and the ability to handle multiple responsibilities efficiently in a fast-paced environment.</p><p><b>
Duties</b></p><ul><li>
Greet visitors and clients with professionalism and courtesy</li><li>
Manage multi-line phone systems, screen calls, and direct inquiries appropriately</li><li>
Perform data entry tasks accurately using productivity software and maintain organized filing systems</li><li>
Handle correspondence, emails, and other administrative communications</li><li>
Assist with office tasks such as filing and data entry</li><li>
Support customer service efforts by addressing inquiries promptly and professionally</li><li>
Provide support for field staff</li></ul><p>
Proven experience in office administration, clerical work, or front desk roles</p><p>
Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook)</p><p>
Excellent organizational skills with the ability to prioritize tasks effectively</p><p>
Exceptional phone etiquette and customer service skills</p><p>
Data entry accuracy and attention to detail; proofreading skills are a plus</p><p>
Ability to handle multiple responsibilities efficiently in a busy environment</p><p>
Strong time management skills with the ability to meet deadlines consistently</p></div>

MedLink Billing Solutions LLC

<p><b>Overview</b><br/>We are seeking a dedicated and professional Front Desk Admin to join our team. The ideal candidate will be the first point of contact for our clients, providing exceptional customer service and administrative support.</p><p><b>Duties</b></p><ul><li>Schedule and manage appointments for multiple providers and locations.</li><li>Verify insurance and gather required intake documentation.</li><li>Accurately enter and update client information in the EHR system.</li><li>Handle inquiries from multiple contact streams such as voice mail, email, web inquires and insurance referrals.</li><li>Calling scheduled clients to confirm upcoming appointments</li><li>Answer and return phone calls promptly, providing information or directing calls to appropriate personnel.</li><li>Maintain an organized system for administrative documents and client records.</li><li>Assist with customer support by addressing questions or concerns in a timely manner.</li><li>Collaborate with other staff members to ensure seamless communication and service delivery.</li><li>Handle any additional tasks as assigned by management to enhance office operations.</li><li>Maintain confidentiality and follow HIPAA guidelines at all times</li></ul><p><b>Experience</b><br/>The ideal candidate should possess:</p><ul><li>Previous experience as a behavioral health receptionist or in a similar front desk role is preferred</li><li>Proficiency with EHR systems (e.g., SimplePractice, TherapyNotes, or similar)</li><li>Proficiency with Excel, Google Docs, Word and Outlook</li><li>Strong multitasking and organizational skills</li><li>Excellent verbal and written communication</li><li>Ability to work independently and as part of a team</li><li>High attention to detail and accuracy</li><li>Warm, empathetic, and patient-centered approach</li><li>Excellent customer service skills, demonstrating professionalism and courtesy at all times</li><li>Ability to proofread documents carefully to ensure clarity and correctness</li></ul><p><b>Preferred Qualifications </b></p><ul><li>Experience scheduling across multiple locations or provider calendars</li><li>Familiarity with behavioral health terminology and practices</li><li>Bilingual skills are a plus</li></ul><p>If you are passionate about providing outstanding service and thrive in a dynamic environment, we encourage you to apply for this rewarding opportunity.</p><p>Job Type: Full-time</p><p>Pay: From $15.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Experience:</p><ul><li>Front desk: 2 years (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Woodstock, VA 22664 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Woodstock, VA 22664: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Front Desk Administrative Assistant

Anywhere Real Estate

<div><p><b>Independence Title in the Dallas-Fort Worth area (Arlington Office), </b>a wholly owned subsidiary of Anywhere Integrated Services, is seeking an <b><i>Escrow Support/Front Desk - Short Term </i></b>. Anywhere Integrated Services is a full-service title, settlement, underwriting and vendor management services company serving real estate companies, affinity groups, corporations and financial institutions in support of residential and commercial real estate transactions.
<br>
<br>
<b>The Escrow Support/Front Desk is responsible for:
</b></p><ul><li>All receptionist responsibilities (answering phones, greeting visitors, lobby set-up, process deliveries and mail)
</li><li>Assisting with opening the new customer/client files into the database system
</li><li>Office supplies, work/copy room upkeep
</li>Assisting Escrow teams with whatever is needed<br>
<li>
</li></ul><p><br>
<b>Truly Remarkable Service:
</b></p><ul><li>We are looking for a friendly, outgoing, sharp, well-organized person with a strong work ethic and desire to find solutions to help customers have a truly remarkable experience closing their real estate transactions.
</li>Must create a positive image of the company through a professional appearance, actions, and conduct to fellow employees and customers.<br>
<li>
</li></ul><p><br>
<b>Qualifications:
</b></p><ul><li>A High School diploma or equivalent is required
</li><li>A minimum of one year of administrative experience is required
</li><li>Experience in the real estate industry is preferred (title/escrow/real estate/property management)
</li><li>Microsoft Suite proficient
</li><li>Must be able to work at location (this is not a work remote position)
</li><li>This is a short term position</li></ul></div>

Escrow Support/Front Desk - Short Term (Independence Title - Arlington Office)

ASTUTE VISION CARE

<p>Job description</p><p><b>Company Description</b></p><p>Astute Vision Care, led by Drs. Richard and Charmaine Thomas, is dedicated to providing the highest quality eye care, products, and services. With a strong commitment to patient satisfaction, Astute Vision Care combines advanced technology with personalized attention to meet each patient's needs. Located in West Kendall, FL, the practice fosters a welcoming and professional environment. Our focus on comprehensive eye care has established us as a trusted provider in the community.</p><p><b>Role Description</b></p><p>This is a part time, on-site role located in West Kendall , FL, for an Optical Sales Associate/Front Desk team member. Day-to-day tasks will be answering the phones , scheduling appoiments, assisting customers with frame and lens selection, providing excellent customer service, processing payments, preparing examinations rooms and preliminary . The role also involves managing patient records and maintaining an organized and professional workspace.</p><p><b>Qualifications</b></p><ul><li>Customer service skills, including communication, patience, and the ability to assist customers efficiently and courteously</li><li>Basic sales skills, including product knowledge and the ability to recommend products based on customer needs</li><li>Administrative skills, such as appointment scheduling, record keeping, and front desk management</li><li>Attention to detail to ensure accurate inventory management and payment processing</li><li>Computer skills</li><li>prior optical or retail experience is a PLUS</li><li>Ability to work collaboratively in a team-oriented environment</li><li>High school diploma or equivalent required;</li><li>Bilingual skills (English and Spanish) are considered an advantage</li></ul><p>Compensation is dependent on experience. Hourly + Commissions</p><p>Pay: $15.00 - $17.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li></ul><p>Work Location: In person</p>

optical sales /front desk /assistant

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Escrow Support/Front Desk - Short Term (Independence Title - Arlington Office)

optical sales /front desk /assistant