administrative assistant front desk

Lighthouse Realty Management, LLC

WE AREBoston-based property management firm dedicated to providing detail-focused services to our clients. Located in the Back Bay, we manage a wide array of clients and provide an expansive range of services from daily property operations to large-scale replacement and maintenance projects.With over 10 years in business, our goal is to provide the best opportunities for our clients, team members, customers, and communities. We understand the importance of our customers and strive to develop a highly motivated, world-class workforce committed to meeting their needs.Our work environment includes:<ul><li>modern office setting</li><li>growth opportunities</li><li>business casual work attire</li><li>hands-on training</li><li>strong team-driven ethos</li></ul>THE BASICS<ul><li>Type: Full-time</li><li>Where: Copley Square</li><li>Pay: Starting From $20.00-25.00 per hour</li><li>Schedule: 8:30am-5:00pm, Monday to Friday</li></ul>YOU AREWe are seeking an energetic, motivated, multitasking Administrative Assistant eager to join a team. This role includes answering phones, assisting clients, data processing, and filing. Successful candidates have a willingness to learn and grow with an open, dynamic, strong, and cohesive team.The ideal candidate is:<ul><li>collaborative</li><li>customer focused</li><li>critical thinker</li><li>dependable</li><li>organized</li><li>outcome oriented</li><li>proactive</li><li>resourceful</li><li>self motivated</li></ul>The ideal candidate has:<ul><li>general understanding of administrative procedures/systems</li><li>excellent customer service, verbal, and written communication skills</li><li>friendly, professional demeanor and good telephone communication etiquette</li><li>organizational skills with the ability to prioritize tasks effectively</li><li>strong attention to detail and accuracy in all work tasks</li></ul>The ideal candidate can:<ul><li>handle complex and confidential situations and requests</li><li>hold yourself and the team accountable</li><li>learn basic new systems</li><li>manage multiple projects with little supervision</li><li>multitask in a fast-paced environment</li><li>stay level-headed during moments of stress</li><li>think outside the box</li></ul>YOU WILL<ul><li>Receive and provide general support by fielding telephone calls and emails, dispatching appropriately and directly assisting with inquiries.</li><li>Provide general administrative support such as mailing, scanning, copying, filing, data entry, data mining, meeting and appointment coordination, and calendar management.</li><li>Manage the company office by overseeing inventory and resources such as supplies, equipment, furniture, service providers, and maintaining an organized space.</li><li>Prepare and modify documents including correspondence, reports, drafts, meeting materials, presentations, memos and emails.</li><li>Help with personal assistant duties for company executives if needed, support other departments as required, and additional tasks as requested.</li></ul>YOU MUST HAVE<ul><li>High school diploma or equivalent.</li><li>Proficiency in computer use including Microsoft Suite.</li><li>Ability to maintain professionalism and a positive service attitude at all times.</li><li>Exceptional customer service and interpersonal skills.</li><li>Strong sense of urgency and problem solving skills.</li><li>Meticulous attention to detail and excellent organizational skills.</li><li>Capability to handle multiple tasks with superb accuracy and achieve deadlines under pressure.</li></ul>ALSO COOL<ul><li>Previous experience in processing accounts payable is a positive.</li><li>Some college coursework or business vocational school education is helpful.</li><li>Previous experience in a property management environment preferred but not required.</li><li>Bilingual/Spanish/Portuguese/Mandarin is a plus.</li></ul>YOU GETWe offer competitive and attractive compensation packages. Salary depends on skills and experience. Benefits begin accruing on day one.Excellent health coverage, workflow flexibility, time off plans include:<ul><li>Vacation PTO</li><li>Personal PTO</li><li>Holiday PTO</li><li>Cost-sharing medical, dental, and vision plan options</li><li>Employer-paid disability and life insurance plans</li><li>Parental leave plans</li><li>401(k) retirement plan with employer match</li></ul>Job Type: Full-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant, Front Desk Reception

Tripple C Behavioral Health

Overview Join our dynamic team as a Receptionist/Administrative Assistant with CNA (Certified Nursing Assistant) preferred credentials! or front desk administrative task, billing and coding experiences mostly preferred. This vibrant role is the heartbeat of our organization, combining front desk duties with essential administrative functions. You'll be the first point of contact for visitors, clients, and staff, ensuring smooth operations and a welcoming environment. Your organizational skills and positive attitude will help keep our office running efficiently while providing exceptional customer service. If you thrive in a fast-paced setting and possess excellent communication skills, this is the perfect opportunity to make a meaningful impact every day!Duties<ul><li>Greet visitors and clients warmly, providing outstanding customer support and assistance</li><li>Manage multi-line phone systems with professionalism, answering inquiries and directing calls accurately</li><li>Maintain organized filing systems, data entry, and document proofreading to ensure accuracy and accessibility</li><li>Handle calendar management, scheduling appointments, and coordinating meetings for staff and management</li><li>Perform office management tasks such as supply inventory, mail distribution, and general clerical support</li><li>Utilize computer skills including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks for various administrative functions</li><li>Support bookkeeping activities by assisting with basic bookkeeping tasks and record keeping</li></ul>Experience<ul><li>Prior office or clerical experience in a professional environment is highly preferred</li><li>Proven customer service skills with a focus on phone etiquette and personal interaction</li><li>Familiarity with office management software and computer literacy essential for daily operations</li><li>Bilingual abilities are a plus to effectively communicate with diverse populations</li><li>Experience with data entry, filing, proofreading, and organizational tasks to ensure operational efficiency</li><li>Knowledge of QuickBooks or similar bookkeeping software is advantageous</li><li>Personal assistant or administrative support experience that demonstrates strong time management and multitasking capabilities</li></ul>This role offers an energetic environment where your skills will directly contribute to the smooth functioning of our organization. We value proactive individuals who are eager to support our team while delivering exceptional service to everyone we serve!Pay: $16.50 - $19.50 per hourWork Location: In person

Receptionist/Administrative Assistant - Front desk experience preferred

Grover Aesthetics

Administrative Assistant / Patient ConciergePosted by Recruiter Grover AestheticsAbout UsLocated in beautiful Newport Beach, Grover Aesthetics is a premier aesthetic surgery and medspa practice led by board-certified plastic surgeon Dr. Sanjay Grover. Our clinic offers high-quality aesthetic procedures and spa services in a luxurious, patient-centered environment.Position OverviewWe&rsquo;re seeking a detail-oriented, professional Administrative Assistant / Front Office Coordinator to be the welcoming face and organizational hub of our practice. The ideal candidate is tech-savvy, highly organized, and excels at multitasking to support both our clinical and administrative workflows.Key Responsibilities- Greet and check in patients, ensuring a warm, professional first impression- Manage appointment scheduling, confirmations, rescheduling, and cancellations- Answer, screen, and direct incoming calls and emails efficiently- Data entry: update electronic medical records, complete intake forms, maintain patient charts- Process patient payments and assist with invoicing- Maintain a neat and inviting front-desk and waiting area- Support front and back office administrative tasks, such as filing, scanning, photocopying, and inventorymanagementQualifications- Prefer a college graduate with strong academic performance- Minimum 1&ndash;2 years of administrative or front desk experience, ideally in medical, aesthetics, or luxury servicesettings- Computer literate with fast typing skills; proficiency in Microsoft Word, Excel, EMR systems, and modernscheduling platforms- Excellent verbal and written communication, impeccable attention to detail, and strong time-management skills- Friendly, polished, and able to thrive under pressure in a fast-paced environment- Familiarity with HIPAA and professional confidentiality standardsCompensation &amp; Benefits- Hourly rate: $18&ndash;$23/hour, based on credentials and experience- Full-time schedule: Monday through Friday, 8:00 am&ndash;5:30 pm- Paid time off, holidays, and opportunities for professional development- Employee discounts on aesthetic and spa servicesWhy Join Grover Aesthetics?- Work in a high-end, supportive clinical environment- Collaborate with a passionate team committed to exceptional patient care- Gain experience in the rapidly growing aesthetics and medspa industryJob Type: Full-timePay: $18.00 - $23.00 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Ability to Commute:<ul><li>Newport Beach, CA 92660 (Required)</li></ul>Ability to Relocate:<ul><li>Newport Beach, CA 92660: Relocate before starting work (Required)</li></ul>Work Location: In person

Administrative Assistant/Receptionist

PalmCo Wholesale Nursery

Job Summary We are seeking a highly organized and personable Receptionist/Administrative Assistant to join our team. This role serves as the first point of contact for clients and visitors, providing exceptional customer service while managing front desk operations. The ideal candidate will possess strong time management skills, be proficient in clerical tasks, and demonstrate a workable level of computer literacy.Duties<ul><li>Greet and assist visitors in a friendly and professional manner.</li><li>Manage incoming phone calls, ensuring proper phone etiquette and directing calls to the appropriate personnel.</li><li>Perform clerical duties including typing, filing, Invoicing and data entry to support office operations.</li><li>Utilize Google and Microsoft Suites for document creation, scheduling, and communication.</li><li>Maintain an organized front desk area and ensure all office supplies are stocked.</li><li>Proofread documents for accuracy before distribution or filing.</li><li>Assist with taking customer payments.</li><li>Handle customer inquiries with professionalism, providing information and resolving issues as needed.</li></ul>Requirements<ul><li>Proven experience in a receptionist or administrative role is preferred.</li><li>Strong time management skills with the ability to prioritize tasks effectively.</li><li>Excellent phone etiquette and customer service skills.</li><li>Proficient in using computer systems, including Google and Microsoft Suites and various phone systems.</li><li>Attention to detail with strong proofreading abilities.</li><li>Ability to work independently as well as part of a team in a fast-paced environment.</li><li>High school diploma or equivalent; additional qualifications in office administration are a plus.</li></ul>If you are a motivated individual with a passion for providing outstanding support in an administrative capacity, we encourage you to apply for this exciting opportunity!Job Type: Full-timePay: $18.00 - $20.00 per hourBenefits:<ul><li>401(k) matching</li><li>Paid time off</li><li>Parental leave</li></ul>Ability to Commute:<ul><li>Bokeelia, FL 33922 (Required)</li></ul>Ability to Relocate:<ul><li>Bokeelia, FL 33922: Relocate before starting work (Required)</li></ul>Work Location: In person

Receptionist/Administrative Assistant

Easter Seals of Greater Houston

<div>Easter Seals Greater Houston is seeking a professional and organized Administrative Assistant/Receptionist to provide front desk support and assist with daily office operations. This role serves as the first point of contact for clients, visitors, vendors, and staff while supporting a variety of administrative and operational tasks.
Location: This position is an in-person role located at our Main Office: 4888 Loop Central Drive, Suite 200, Houston, TX 77081
Key Responsibilities:<ul><li>
Answer and route incoming calls in a professional manner
</li><li>Greet and assist clients, visitors, and staff
</li><li>Provide general information about programs and services; connect to program staff</li><li>
Maintain a clean and organized reception and office area
</li><li>Manage office supplies, vendors, and ordering needs
</li><li>Handle incoming/outgoing mail and postage operations</li><li>
Support employee coordination (badges, mailboxes, business cards, staff updates)
</li><li>Assist with reports, mail-outs, meetings, and special projects/events</li><li>
Perform additional administrative duties as assigned</li></ul>
Qualifications:<ul><li>
High school diploma or equivalent required (Bachelor's preferred)
</li><li>Bilingual in English and Spanish required</li><li>
Strong communication and customer service skills
</li><li>Excellent organization and multitasking abilities
</li><li>Professional, dependable, and team-oriented</li><li>
Ability to lift, carry, and move up to 35 pounds is required</li></ul></div>

Administrative Assistant / Receptionist

Cottage Home Care MI LLC

Job description:We are looking for a high-energy Administrative Assistant/Receptionist to be the welcoming face of our team! In this role, you&rsquo;ll balance top-tier customer service with essential office tasks. If you are organized, proactive, and ready to support a vibrant office, this is a great opportunity to grow your administrative career.Responsibilities<ul><li>First Impressions: Greet visitors and clients warmly to ensure they feel welcome.</li><li>Communication: Manage a multi-line phone system, directing calls accurately and professionally.</li><li>Scheduling: Handle front-desk duties like booking appointments and coordinating meetings.</li><li>Data &amp; Records: Perform data entry, filing, and proofreading to keep our office organized.</li><li>Software Management: Use Microsoft Office and Google Workspace for reports and emails.</li><li>Office Operations: Help with mail, supply inventory, and basic bookkeeping (QuickBooks).</li><li>Direct Support: Assist with clerical tasks and personal assistant duties as needed.</li></ul>Skills<ul><li>Tech Proficient: Skilled in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.</li><li>Organized Multitasker: Ability to stay focused and prioritize in a fast-paced environment.</li><li>Reliable Background: Previous experience in an office or clerical role with high attention to detail.</li><li>Customer-First Mindset: Excellent phone etiquette and people skills.</li><li>Niche Knowledge: Experience in medical/dental offices or QuickBooks is a huge advantage.</li><li>Proactive Attitude: Previous experience as a personal assistant or office manager is preferred.</li></ul>Join our team and help us create a professional, enthusiastic environment while making a real impact every day!Pay: $18.00 - $20.00 per hourBenefits:<ul><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In person

Receptionist & Administrative Assistant

Roofing by Curry

Administrative Coordinator (Front Desk)Roofing by Curry Sarasota, FL 34240Job Type: Full-Time Schedule: Monday&ndash;Friday, 8:00 AM &ndash; 5:00 PMPay: Based on skill set and experiencePosition SummaryRoofing by Curry is seeking a highly organized and customer-focused Administrative Coordinator to serve as the front desk hub of our office. This position is responsible for managing scheduling, customer communication, and supporting multiple departments to ensure a seamless customer experience.The ideal candidate must align with our company values by demonstrating professionalism, maintaining positive relationships with customers, builders, and coworkers, and treating others with dignity and respect. We are looking for a caring individual who contributes to a positive and supportive work environment.Responsibilities<ul><li>Schedule reroof and repair appointments</li><li>Coordinate and schedule warranty work with New Construction builders</li><li>Answer incoming calls and direct them to the appropriate departments</li><li>Respond to customer inquiries and provide accurate information</li><li>Schedule job inspections</li><li>Manage and rate incoming leads from Google and other sources</li><li>Maintain communication with customers before and after service completion</li></ul>Qualifications<ul><li>Previous administrative, customer service, or front desk experience preferred</li><li>Strong communication and phone skills</li><li>Excellent organizational and multitasking abilities</li><li>Ability to handle high call volume and follow-up communication</li><li>Strong problem-solving skills and attention to detail</li><li>Experience with CRM systems preferred (Salesforce experience is a plus)</li></ul>Compensation &amp; Benefits<ul><li>Competitive pay based on experience</li><li>Medical, dental, and vision insurance</li><li>Life insurance</li><li>Supplemental benefits available</li><li>Paid time off</li></ul>Work EnvironmentFast-paced office environment with high customer interaction and team coordination.Work Location: In personPay: $19.00 - $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Coordinator (Front Desk)

Search 5274+ Administrative assistant front desk jobs near you this June. New roles added regularly across leading industries. Apply today.