administrative assistant front desk

UCAM

Job Title: Receptionist &amp; Administrative AssistantWe are seeking a professional, organized, and welcoming Receptionist/Administrative Assistant to join our team. As the first point of contact for our company, you will play a vital role in shaping the first impressions of our clients and visitors.The ideal candidate is a proactive &quot;people person&quot; who can balance front-desk hospitality with essential administrative support. You will keep our office running smoothly by managing communications, scheduling, and general office operations.Key Responsibilities<ul><li>Front Desk Management: Greet clients and visitors with a warm welcome; manage the check-in process and notify appropriate staff of arrivals.</li><li>Communication: Handle a multi-line phone system, routing calls and taking detailed messages. Manage the general company email inbox.</li><li>Administrative Support: Assist management with data entry, filing, scanning, and preparing documents or reports.</li><li>Scheduling: Coordinate calendar invites, book conference rooms, and assist with travel arrangements or event planning.</li><li>Office Logistics: Monitor and restock office and kitchen supplies; receive and distribute mail and packages.</li><li>Facility Upkeep: Ensure the lobby, kitchen, and common areas remain tidy and professional throughout the day.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Receptionist/Administrative Assistant

My law Associates

Overview We are seeking a professional and organized Receptionist/Administrative Assistant to join our team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting administrative functions. The ideal candidate will possess strong office management skills, be proficient with various computer applications, and demonstrate excellent communication abilities. Bilingual skills are a plus, as well as experience with medical or dental reception duties. This position offers an engaging work environment where attention to detail and organizational skills are highly valued. FemaleDuties<ul><li>Greet visitors and clients at the front desk with professionalism and courtesy</li><li>Manage multi-line phone systems, calls</li><li>Schedule appointments and maintain calendars using Microsoft Office and Google Workspace tools</li><li>Perform data entry, filing, and maintain accurate records using office management software</li><li>Support bookkeeping tasks including basic invoicing and record keeping</li><li>Assist with office management tasks such as supply ordering, document proofreading, and organizational duties</li><li>Provide customer support by addressing inquiries promptly and professionally</li><li>Maintain a clean and organized reception area to ensure a welcoming environment</li><li>Support personal assistant duties as needed, including calendar management and administrative support for staff</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Strong computer literacy with experience in data entry, filing, and document proofreading</li><li>Excellent organizational skills with the ability to prioritize tasks effectively</li><li>Effective time management skills to handle multiple responsibilities efficiently</li><li>Experience with multi-line phone systems and front desk operations</li><li>Knowledge of QuickBooks or similar bookkeeping software is preferred</li><li>Bilingual abilities are highly desirable to assist a diverse client base</li><li>Previous office management or clerical experience is preferred</li><li>Exceptional customer service skills with professional phone etiquette</li><li>Ability to work independently while supporting team needs</li></ul>Job Type: Full-timePay: Up to Rs1,000.00 per dayWork Location: In person

Receptionist/Administrative Assistant (Female)

Progressive Technology & Services LLC

The Receptionist and Admin Assistant will manage front desk operations and provide administrative support to ensure smooth day‑to‑day functioning of the office. The role includes handling calls and visitors, maintaining records, and assisting the team with routine administrative tasks.Key Responsibilites:<ul><li>Assist with preparing basic documents, letters, and data entry in spreadsheets or systems.</li><li>Maintain and update office records, files, and contact lists.</li><li>Support HR/Accounts/Admin/Sales teams in filing, and other routine tasks.</li><li>Manage incoming and outgoing emails, courier packages, and general correspondence</li></ul>Qualification &amp; Skills:<ul><li>Female candidate.</li><li>High school diploma or above</li><li>1&ndash;3 years of experience as a receptionist, front office, or admin assistant</li><li>Strong command of the English language, both written and verbal.</li><li>Proficient with MS Office (Word, Excel, Outlook) and basic computer use.</li><li>Presentable, polite, and professional with strong customer service skills.</li><li>Organized, punctual, and able to handle multiple tasks.</li></ul>Company Overview:We are a well-established 25 -year-old, small sized, specialized technical service company based in M9, Musaffah Industrial Area, Abu Dhabi.Interested candidates who meet the above criteria are requested to apply through this job portal with an updated CV and recent photo. In your application, please mention your current and expected salary, current visa status, notice period if employed. Candidates who are currently present in the UAE will only be considered.Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Office is based in M9, Musaffah Industrial Area. Are you willing to travel using public transportation or arrange your own? </li></ul>Application Deadline: 27/12/2025

Receptionist and Administrative Assistant - Female

Leaders Training Center

organisedJob Title: Admin/Front Desk Officer (Male) Job Type: Full-Time, Onsite Salary: QAR 2,300 per month Location: Doha, Qatar Company: Leaders Training CentreAbout the Role: Leaders Training Centre is seeking a motivated and dynamic male professional to join our team as an Admin/Front Desk Officer. The ideal candidate is energetic, organised, and committed to delivering exceptional customer service while ensuring smooth daily operations.Key Responsibilities:<ul><li>Welcome and assist customers, providing information about our training programs and services.</li><li>Manage various administrative tasks, including record keeping, correspondence, and document handling.</li><li>Organize and schedule meetings and training sessions using calendar management tools.</li><li>Enhance and streamline daily operational processes to improve efficiency.</li><li>Maintain a professional and inviting front desk environment.</li><li>Support the team in planning and executing events and activities.</li><li>Collaborate with different departments to facilitate seamless daily operations.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree.</li><li>A young, dynamic, and energetic personality.</li><li>Excellent communication and interpersonal skills.</li><li>Strong multitasking abilities with effective operational management skills.</li><li>Proficiency in MS Office and familiarity with scheduling tools.</li><li>Minimum of 3 years of experience in a similar role.</li></ul>How to Apply: Interested candidates should share CV with subject line: Admin Officertallat@leaders.qaWhatsApp: +974 3005 8021(Share a short 1-2 min Video Introduction on whatsapp, mentioning Experiences and background)Job Type: Full-timePay: QAR2,300.00 per monthApplication Question(s):<ul><li>Please share a short 1-2 mins Video introduction on official WhatsApp: +974 3005 8021</li><li>Are you available to work full-time onsite in Doha, Qatar?</li><li>Are you proficient in using MS Office applications and calendar scheduling tools?</li><li>Do you have strong communication and multitasking abilities?</li><li>Are you available to join immediately, accepting a salary of 2300 QAR per month plus accommodation?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Administrative task or Front Desk: 3 years (Required)</li></ul>Language:<ul><li>Excellent English? (Required)</li></ul>Work Location: In person

Admin/Front Desk Officer (Male)

Law Firm Carolinas

<div>Multi-office Law Firm is seeking a legal assistant to support our HOA department located in the South End neighborhood of Charlotte, NC. 


We are a growing law firm looking for someone interested in an entry level position that wants to learn on the job. The ideal candidate is friendly, energetic, helpful, self-motivated, and highly organized. You will be the &ldquo;face&rdquo; of our office as you greet clients and visitors and interact with employees. While the main focus of the front desk is to greet and help all incoming guests and maintain a clean lobby and conference rooms, it also includes office administrative duties such as: 

<ul>
<li>Opening the office</li>
<li>Backup to the main switchboard</li>
<li>Sorting and delivering internal mail</li>
<li>Preparing outgoing mail</li>
<li>Ordering office supplies</li>
<li>Scheduling repairs of office equipment</li>
<li>Greeting all real estate clients and copying drivers licenses or other identification for all persons signing documents at closings</li>
<li>Scanning documents to client files</li>
<li>General assistance for all attorneys and staff in the office</li>
<li>Filing documents at local courthouse and delivering/picking up documents from client and attorney offices as needed</li>
<li>Event planning for the office</li>
<li>Conflict checks</li>
<li>Real estate title research (to be trained)</li>
<li>Minor cleaning of the kitchen to supplement after hours service</li></ul> 


Qualifications:
<ul>
<li>Enjoys interacting with people</li>
<li>Working knowledge of Microsoft Office and basic computer skills</li>
<li>Dependable transportation (mileage reimbursement)</li>
<li>Notary a plus or willing to take the class</li>
<li>At least one year of experience as a receptionist or administrative assistant - law firm experience a plus</li></ul></div>

Front Desk/Legal Assistant

Elite Events

Job Title: Female Administrative Assistant - ReceptionistLocation: North Riyadh (Al Malqa), Kingdom of Saudi ArabiaDepartment: Front OfficeAbout the CompanyA growing firm in interior fit-out turnkey project management space, delivering high-quality projects from concept to execution. We are specialized in renovating, designing, managing residential and commercial spaces, with a strong focus on design excellence and project execution.Role Overview: We are seeking a professional, organized, and friendly Receptionist to be the welcoming face of our Project Management firm. This role is ideal for someone who thrives in a dynamic environment, enjoys supporting both office and field teams, and can juggle multiple responsibilities with confidence.Key Responsibilities: 1. Front Desk &amp; Client Interaction<ul><li>Greet clients, vendors, and guests with a warm and professional demeanor</li><li>Answer, screen, and direct phone calls and emails</li><li>Manage the reception area to ensure it is clean, tidy, and representative of our brand</li><li>Provide refreshments and hospitality during client visits</li></ul>2. Administrative Support<ul><li>Schedule meetings, site visits, and project-related appointments</li><li>Noting down Minutes of Meetings held at the office for important projects</li><li>Assist with calendar management for project managers and executives</li><li>Prepare and organize project documents, files, invoices, and correspondence</li><li>Support HR and operations with onboarding documents, timesheets, and recordkeeping</li><li>Maintain office supplies, order materials, and coordinate deliveries</li></ul>3. Project &amp; Team Coordination<ul><li>Assist project managers with document tracking, submittals, and RFI/log updates</li><li>Coordinate with vendors, subcontractors, and suppliers for document pickup/drop-off</li><li>Support the team with general workflow tasks and communication needs</li></ul>4. Office Operations<ul><li>Handle incoming/outgoing mail and package management</li><li>Coordinate maintenance for office equipment and facility needs</li><li>Assist with expense reports, purchase orders, and basic bookkeeping tasks</li></ul>Requirements /Qualifications: <ul><li>1&ndash;3 years of receptionist or administrative experience (construction/fit-out or design industry is a plus)</li><li>Excellent written and verbal communication skills (English and Arabic)</li><li>Strong organization skills and ability to multitask effectively</li><li>Friendly, professional, and customer-service oriented</li><li>Comfortable working in a fast-paced environment</li><li>Proficiency in MS Office (Word, Excel, Outlook);</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Health benefits</li><li>Growth opportunities within the company</li><li>Supportive, creative, and team-oriented culture</li><li>Exposure to construction, architecture, and interior design projects</li></ul>Job Type: Full-time

Female Administrative Assistant - Receptionist

Freehold Technical Services

Front Desk / Office Administrator (Female) Location: Dubai, UAE Industry: Real Estate Management Salary: AED 4,000 per month (all-inclusive) We are a Dubai-based Real Estate Management company urgently seeking a Female Front Desk / Office Administrator to join our team.Key Responsibilities: <ul><li>Manage front desk operations and handle a high volume of incoming calls professionally</li><li>Draft lease agreements and assist with lease renewals</li><li>Process Ejari registrations and related real estate documentation</li><li>Coordinate with tenants, landlords, and internal departments</li><li>Perform general administrative and office support duties</li><li>Maintain accurate records and ensure proper document organization</li></ul>Eligibility Requirements (Mandatory): <ul><li>Fluent in spoken and written English and Tagalog</li><li>Excellent computer skills, including MS Word, Excel, Outlook, and related office software Strong knowledge of real estate transactions, including rental agreements and lease renewals</li><li>Minimum 2 years of experience in a real estate firm</li><li>Proven experience drafting lease agreements and processing Ejari certificates</li><li>Highly organized, efficient, and able to work well under pressure in a fast-paced environment</li></ul>Note: Applications from candidates who do not meet the above requirements will not be shortlisted.Job Types: Full-time, PermanentPay: AED3,800.00 - AED4,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Real state Transactions: 2 years (Required)</li><li>Real Estate: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Tagalog (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Front Desk / Office Administrator (Female)

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