administrative assistant front desk

Roediger Hoff

Administrative Assistant &ndash; Front Desk (Full-Time, Onsite &ndash; Tucson, AZ)Location: RoedigerHoff, PLC 3060 N. Swan Rd., Tucson, AZSchedule: Full-Time | Onsite________________________________________About UsWe&rsquo;re a progressive, customer service-oriented CPA firm based in Tucson, AZ, providing high-quality tax, accounting, and consulting services to a diverse client base.At our firm, you&rsquo;ll be part of a collaborative team that values professionalism, accuracy, and work-life balance. We offer a small-firm atmosphere with flexibility, opportunities for growth, and a supportive environment where your contributions are truly appreciated.Benefits include:<ul><li>Advancement opportunities</li><li>Health insurance and retirement plan</li><li>Work-life balance and supportive team culture</li></ul>________________________________________What You&rsquo;ll DoAs our Front Desk Administrative Assistant, you&rsquo;ll be the first point of contact for clients while also supporting essential administrative and accounting functions within the firm.Key responsibilities include:<ul><li>Greeting clients and managing front desk operations with professionalism and courtesy</li><li>Answering and directing phone calls, emails, and client inquiries</li><li>Scheduling appointments and maintaining calendars for partners and staff</li><li>Performing general administrative duties such as filing, scanning, and data entry</li><li>Managing project tracking for bookkeepers, tax preparers, and CPA&rsquo;s</li><li>Supporting payroll compliance tasks</li><li>Assembling and delivering tax returns and client documents</li><li>Preparing invoices and handling billing support</li><li>Organizing client files and records (digital and physical)</li><li>Maintaining pleasant and well-organized office environment</li></ul>________________________________________What You&rsquo;ll Bring<ul><li>Friendly, professional demeanor with strong communication and customer service skills</li><li>Prior administrative assistant or front desk experience</li><li>Knowledge of tax and accounting industry</li><li>Strong math skills and attention to detail</li><li>Proficiency with computer systems, including Microsoft Office (Excel, Word, Outlook)</li><li>Strong organizational, multitasking, and problem-solving abilities</li></ul>________________________________________Why You&rsquo;ll Love Working HereWe&rsquo;re more than just a CPA firm&mdash;we&rsquo;re a team that supports one another and takes pride in serving clients with excellence. You&rsquo;ll enjoy:<ul><li>A welcoming, professional environment</li><li>Mentorship and opportunities to grow your career</li><li>Balance between work and personal life</li></ul>________________________________________How to ApplyIf you&rsquo;re ready to build your career with a respected and friendly CPA firm, we&rsquo;d love to hear from you!Send your resume and cover letter to: jobs@roedigerhoff.comQualified candidates will be contacted within one week. No phone calls, please.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Application Question(s):<ul><li>Do you have knowledge of the tax and accounting industry?</li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li></ul>Work Location: In person

Administrative Assistant/Front Desk

Cerebrocare

<div>
 
 
 
 
 
 
 Job Summary
 
 
 
 
 
 
 
 
 
 
 
 
 
 The
 
 
 
 
 
 
 
 
 
 
 
 
 Front Desk Administrator
 
 
 
 
 
 
 
 
 
 
 
 
 serves as the first point of contact for patients, visitors, and callers at US Neuro. This role is critical to delivering an exceptional patient experience by managing front desk operations, coordinating appointments, handling patient inquiries, and supporting smooth daily clinic workflow in a neurology setting.
 
 
 
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 
 
 
 
 
 Patient &amp; Front Desk Operations
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Greet patients and visitors in a professional, compassionate manner.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Manage patient check-in and check-out processes.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Answer and route incoming phone calls and emails promptly.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Address patient questions regarding appointments, paperwork, and general clinic information.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Scheduling &amp; Administrative Support
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Schedule, confirm, reschedule, and cancel appointments for providers and diagnostic services.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Maintain accurate patient demographic and insurance information in the EHR.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Coordinate referrals, authorizations, and follow-up appointments as needed.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Collect co-pays and process payments according to clinic policy.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Clinic Coordination
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Communicate schedule changes with providers, clinical staff, and patients.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Maintain an organized, welcoming reception area.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Assist with administrative tasks including scanning, filing, and data entry.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Support clinic policies, HIPAA compliance, and patient confidentiality standards.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 Required Qualifications
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 High school diploma or equivalent.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Previous experience in a medical office, front desk, or administrative role preferred.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Strong customer service and communication skills (verbal and written).
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Proficiency with scheduling systems, EHR platforms, and basic office software.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Ability to multitask and remain calm in a fast-paced healthcare environment.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Preferred Experience
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Experience in a neurology or specialty medical clinic.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Knowledge of insurance verification and medical terminology.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 Skills &amp; Competencies
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Professional, friendly, and patient-focused demeanor.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Strong organizational and time-management skills.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Attention to detail and accuracy in data entry.
 
 
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Team-oriented with a proactive approach to problem-solving.
 
 
 
 
 
 
 
 &nbsp;
</div>

Administrative Assistant / Front Desk

RPM Physical Therapy

<div>Administrative Assistant / Front Desk
RPM Physical Therapy, The Woodlands, TX
The ideal candidate is a high-energy individual with excellent organizational skills, strong attention to detail, and the ability to communicate effectively in both written and verbal communications. This role requires someone who excels at managing multiple tasks simultaneously, has an understanding of tracking and maintaining client sessions/packages, and is proficient in Google Sheets or similar spreadsheet tools.
MUST HAVE A COVER LETTER TO MOVE FORWARD - Include your top 3 skills.
About RPM
RPM Physical Therapy - The Woodlands offers a unique work environment providing patients with the utmost attention to care and rehabilitation. We are a close-knit, collaborative team passionate about continually improving our skills and expanding our knowledge to better serve our clients.
A great company with future visions of changing the physical therapy space and offering a different and more effective way of getting people out of pain!
Responsibilities are but not limited to:<ul><li>
Field inbound calls and route them to the appropriate internal parties as needed</li><li>
Check clients in and out with a friendly and professional demeanor</li><li>
Managing and tracking client session packages to ensure accuracy and consistency</li><li>
Utilizing Google Sheets to organize client information and administrative tasks</li><li>
Coordinate with clients to reschedule appointments as needed</li><li>
Collecting and addressing client concerns, and ensure follow-up with team members</li><li>
Maintain and enhance client relationships</li><li>
Assist with new client account setups and other administrative processes</li><li>
Ability to multi-task and handle complex issues with clients with care and understanding</li></ul>
**This is a full-time position requiring availability from Monday-Friday**
About our Clinic:
We are a fast-growing manual therapy clinic in The Woodlands, Tx. We are NOT your typical therapy practice, we get the best results for our clients, and we invest in the growth and development of our team through education and mentorship. We are not running from treatment room to treatment room; all sessions are 1 on 1 with a licensed Physical Therapist. We have a full gym at our disposal and trainers to transition our graduated clients to for the continuum of care. We schedule 1 hour with each patient giving us time to do manual therapy, rehab and strength training. We do this because we believe this is the model for true patient-centered care.
RPM Physical Therapy is a one on one, orthopedic, manual therapy-based clinic that has been open for 5 years. Our patient population primarily consists of patients 35 + and up with a history of chronic pain, failed surgeries, and those focused on living an active, mobile lifestyle for the rest of their lives. That being said, we treat patients as young as 11 and as old as 92, athletes and non-athletes with a variety of orthopedic related injuries including post-surgical rehabilitation but primarily focused on avoiding surgery.
On top of offering physical therapy and mobility services we are a fully equipped personal training gym as well. Once our clients transition out of physical therapy and are in need of routine, challenging, safe exercises we line them up with one of our personal trainers who are overseen by our own Physical Therapists.
Your Role:
This is an integral role in our facility, you are the first and last person they see. A positive, problem-solving attitude is needed every day. Client interactions, gathering information to help us address their needs and anticipating the needs of clients is something you must excel at today or see as a valuable skill to develop.
We are committed to fostering growth in our team members through education, mentorship, and a high-challenge, high-support environment. If you are passionate about learning new skills, working hard, and making an impact, this is a great fit for you!
0vfU01YcaJ</div>

Associa

<div>Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as the Onsite Administrative Assistant to be the face of our office to be at the front desk and contribute to the efficient operations of our branch office located in Longwood, FL. We are seeking a dedicated individual to provide essential administrative support to our property management team.

What We Offer?

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

Schedule and Compensation?

This is a full-time (40 hours) position during business hours, Monday - Friday. With a compensation of $17.00 -18.00 per hour, based on experience.
How Our Employees Make an Impact:

Our Receptionists are the heart of our property management operations and the face of our branch, making a significant impact through:
<ul>
<li>Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.</li>
<li>Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.</li>
<li>Maintain accurate records, prepare reports, and assist with documentation to support effective property management.</li>
<li>Manage calendars, schedule appointments, and coordinate meetings to optimize the team's productivity.</li>
<li>Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.</li>
</ul>Requirements:
Requirements:
<ul>
<li>Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level.</li>
<li>Professional customer service and communication skills.</li>
<li>Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.</li>
<li>Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.</li>
<li>Able to work effectively with others in person and in group setting</li>
<li>Able to prioritize, manage time, and meet deadlines.</li>
<li>Able to interpret verbal and/or written instructions at a proficient level.</li>
<li>High School Diploma or GED Required</li>
<li>At least one year of directly related or closely related experience</li>
</ul>
#LI-MA1</div>

Onsite Administrative Assistant / Front Desk

<div><h2 class="jobSectionHeader">Job Title: Front Desk Administrator (Full-Time)</h2>
Location: Las Vegas, NV 
Department: Administrative / Patient Services 
Reports To: Clinic Manager<h3 class="jobSectionHeader">
Job Summary</h3>
The Front Desk Administrator serves as the first point of contact for patients, visitors, and callers at US Neuro. This role is critical to delivering an exceptional patient experience by managing front desk operations, coordinating appointments, handling patient inquiries, and supporting smooth daily clinic workflow in a neurology setting.<h3 class="jobSectionHeader">
Key Responsibilities</h3>
Patient &amp; Front Desk Operations<ul><li>
Greet patients and visitors in a professional, compassionate manner.</li><li>
Manage patient check-in and check-out processes.</li><li>
Answer and route incoming phone calls and emails promptly.</li><li>
Address patient questions regarding appointments, paperwork, and general clinic information.</li></ul> 
Scheduling &amp; Administrative Support<ul><li>
Schedule, confirm, reschedule, and cancel appointments for providers and diagnostic services.</li><li>
Maintain accurate patient demographic and insurance information in the EHR.</li><li>
Coordinate referrals, authorizations, and follow-up appointments as needed.</li><li>
Collect co-pays and process payments according to clinic policy.</li></ul> 
Clinic Coordination<ul><li>
Communicate schedule changes with providers, clinical staff, and patients.</li><li>
Maintain an organized, welcoming reception area.</li><li>
Assist with administrative tasks including scanning, filing, and data entry.</li><li>
Support clinic policies, HIPAA compliance, and patient confidentiality standards. 
</li></ul><h3 class="jobSectionHeader">
Required Qualifications</h3><ul><li>
High school diploma or equivalent.</li><li>
Previous experience in a medical office, front desk, or administrative role preferred.</li><li>
Strong customer service and communication skills (verbal and written).</li><li>
Proficiency with scheduling systems, EHR platforms, and basic office software.</li><li>
Ability to multitask and remain calm in a fast-paced healthcare environment.</li></ul> 
Preferred Experience<ul><li>
Experience in a neurology or specialty medical clinic.</li><li>
Knowledge of insurance verification and medical terminology. 
</li></ul><h3 class="jobSectionHeader">
Skills &amp; Competencies</h3><ul><li>
Professional, friendly, and patient-focused demeanor.</li><li>
Strong organizational and time-management skills.</li><li>
Attention to detail and accuracy in data entry.</li></ul>
Team-oriented with a proactive approach to problem-solving. 

cJoh9O0zQO</div>

Administrative Assistant / Front Desk - Las Vegas, NV

<div>
 &nbsp;
 
 
 
 
 
 
 
 Job Title: Front Desk Administrator (Full-Time)
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Location:
 
 
 
 
 
 
 
 
 
 
 
 
 Las Vegas, NV
 
 
 
 
 
 
 
 
 
 
 
 
 
 Department:
 
 
 
 
 
 
 
 
 
 
 
 
 Administrative / Patient Services
 
 
 
 
 
 
 
 
 
 
 
 
 
 Reports To:
 
 
 
 
 
 
 
 
 
 
 
 
 Clinic Manager
 
 
 
 
 
 
 
 
 
 
 
 
 
 Job Summary
 
 
 
 
 
 
 
 
 
 
 
 
 
 The
 
 
 
 
 
 
 
 
 
 
 
 
 Front Desk Administrator
 
 
 
 
 
 
 
 
 
 
 
 
 serves as the first point of contact for patients, visitors, and callers at US Neuro. This role is critical to delivering an exceptional patient experience by managing front desk operations, coordinating appointments, handling patient inquiries, and supporting smooth daily clinic workflow in a neurology setting.
 
 
 
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 
 
 
 
 
 Patient &amp; Front Desk Operations
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Greet patients and visitors in a professional, compassionate manner.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Manage patient check-in and check-out processes.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Answer and route incoming phone calls and emails promptly.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Address patient questions regarding appointments, paperwork, and general clinic information.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Scheduling &amp; Administrative Support
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Schedule, confirm, reschedule, and cancel appointments for providers and diagnostic services.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Maintain accurate patient demographic and insurance information in the EHR.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Coordinate referrals, authorizations, and follow-up appointments as needed.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Collect co-pays and process payments according to clinic policy.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Clinic Coordination
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Communicate schedule changes with providers, clinical staff, and patients.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Maintain an organized, welcoming reception area.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Assist with administrative tasks including scanning, filing, and data entry.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Support clinic policies, HIPAA compliance, and patient confidentiality standards.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 Required Qualifications
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 High school diploma or equivalent.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Previous experience in a medical office, front desk, or administrative role preferred.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Strong customer service and communication skills (verbal and written).
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Proficiency with scheduling systems, EHR platforms, and basic office software.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Ability to multitask and remain calm in a fast-paced healthcare environment.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Preferred Experience
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Experience in a neurology or specialty medical clinic.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Knowledge of insurance verification and medical terminology.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 Skills &amp; Competencies
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Professional, friendly, and patient-focused demeanor.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Strong organizational and time-management skills.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Attention to detail and accuracy in data entry.
 
 
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Team-oriented with a proactive approach to problem-solving.
 
 
 
 
 
 
 
 &nbsp;
</div>

Thomas, Coon, Newton & Frost

Part-Time Front Desk\Administrative AssistantLocation: Thomas, Coon, Newton &amp; Frost (TCNF) Compensation: $19-21/hour | 20-25 hours/week | PTO after 6 months (pro-rata)Position OverviewWe are seeking a friendly, professional, and detail-oriented Front Desk\Administrative Assistant whose primary responsibility will be front desk coverage. This part-time, in-office role focuses first and foremost on learning and providing full front desk coverage&mdash;ensuring a welcoming experience for all visitors and callers&mdash;while also supporting administrative tasks and general bookkeeping duties as a secondary function.This position will also serve as backup support for our Front Desk Assistant during planned PTO and other scheduled absences. At times, this may require availability for full-week coverage (37.5 hours). Additionally, there may be occasional schedule adjustments on days when the Front Desk Assistant has out-of-office appointments.We are looking for someone who values flexibility and can adapt their schedule as needed to ensure seamless front desk coverage and client service.You will work closely with the Office Manager to keep front desk operations running smoothly and assist with additional administrative projects as needed.Key ResponsibilitiesFront Desk Coverage (Primary)<ul><li>Serve as the first point of contact for visitors, clients, and callers</li><li>Answer and route incoming phone calls promptly and professionally</li><li>Greet and assist guests, ensuring a positive experience</li><li>Manage front desk schedule and maintain a professional, welcoming reception area</li></ul>Administrative &amp; Bookkeeping Support (Secondary)<ul><li>Prepare monthly reports (opened &amp; closed files, client trust balances, referral sources)</li><li>Process quarter-end invoices and handle bank deposits</li><li>Open, sort, and distribute mail</li><li>Enter and track client-related costs and process write-offs</li><li>Order and maintain office inventory and supplies</li><li>Coordinate office repairs and maintenance</li><li>Manage and troubleshoot office equipment (printers, fax machines, etc.)</li><li>Support remote and hybrid staff with office-related needs</li></ul>Qualifications<ul><li>Professional demeanor with excellent interpersonal and communication skills</li><li>Strong organizational skills and keen attention to detail</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Comfortable using standard office technology and systems</li><li>Discreet and trustworthy with confidential information</li><li>Dependable, proactive, and adaptable in a fast-paced environment</li><li>Prior experience in a professional office setting preferred</li></ul>Work Schedule &amp; Benefits<ul><li>Work Hours:</li></ul>This is a part-time position with flexible scheduling between 9:00 a.m. and 4:00 p.m., Monday through Friday. Standard schedule options may include:<ul><li>Five (5) 5-hour days</li><li>Three (3) 7.5-hour days</li><li>Four (4) 6-hour days</li></ul>The specific schedule will be determined based on firm needs and front desk coverage. Occasional adjustments to days or hours may be required to accommodate PTO or other planned absences.<ul><li>Work Location: On-site at our downtown office</li><li>Weekly Hours: 20&ndash;25 hours per week</li><li>Compensation: Starting at $19 per hour</li><li>Benefits: Paid time off begins after 6 months (pro-rated)</li></ul>Job Type: Part-timePay: $19.00 - $21.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Part-Time Front Desk/Administrative Assistant

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Administrative Assistant/Front Desk

Administrative Assistant / Front Desk

Administrative Assistant / Front Desk

Onsite Administrative Assistant / Front Desk

Administrative Assistant / Front Desk - Las Vegas, NV

Administrative Assistant / Front Desk - Las Vegas, NV

Part-Time Front Desk/Administrative Assistant