admin assistant

administrative assistant

Omorfia Group LLC

Bedashing Beauty Lounge is looking for Receptionist!Join our team as a Receptionist and be part of a dynamic, trendsetting brand that celebrates beauty, excellence, and customer care.Key ResponsibilitiesFront Desk Operations:<ul><li>Greet clients and inform technicians of their arrival and treatments.</li><li>Maintain accurate branch communication and documentation.</li><li>Manage cash, handle sales, and follow daily closing procedures.</li><li>Provide excellent customer service both in-person and over the phone.</li><li>Follow all front desk SOPs and maintain reception area standards.</li></ul>Booking &amp; System Management:<ul><li>Schedule, confirm, and follow up on client appointments.</li><li>Ensure accurate treatment and client records in the system.</li><li>Manage therapists' schedules, leaves, and lunch breaks.</li><li>Stay updated on pricing, promotions, and apply money handling SOPs.</li></ul>Client &amp; Team Interaction:<ul><li>Handle client inquiries, complaints, and follow-up professionally.</li><li>Promote services and products effectively.</li><li>Support the Branch Manager with admin tasks.</li><li>Contribute to a positive team environment and maintain branch ambience.</li></ul>Profile Requirements1. Skills:<ul><li>Strong passion for customer service</li><li>Excellent English communication skills</li><li>Great time management and multi-tasking ability</li><li>Proficient in MS Word, Excel, and POS systems</li><li>Professional grooming and positive attitude</li><li>Attention to detail and ability to work under pressure</li></ul>2. Experience:<ul><li>Minimum of 3 years' experience as a receptionist as well as in Sales.</li></ul>Job Types: Full-time, PermanentPay: AED3,750.00 - AED4,000.00 per monthExperience:<ul><li>Sales: 2 years (Preferred)</li></ul>Location:<ul><li>Al-Ayn (Preferred)</li></ul>Work Location: In person

Arabic Receptionist - Female

NMC Health plc

<div><ul><li>Prepare and maintain proper professional and administrative procedures as required by and to satisfy JCI, DOH, International Patient Safety goal standards and the UAE Government&rsquo;s rules and regulations.
</li><li>Participates as the medical authority on pharmaceuticals in the planning and implementation of integrated preventive-curative medical care programs and medical therapies.
</li><li>Incumbent has the principal responsibility for assuring the organization&rsquo;s compliance and adherence to the UAE Government&rsquo;s law, regulations, directives, and Ministerial decisions as directly related to pharmaceuticals, narcotics, controlled and psychotropic drugs.
</li><li>The pharmacist will monitor patients on multiple drug therapy regimens for drug interaction, perform drug usage evaluation, drug-food interaction.
</li><li>Respond to all code resuscitations.
</li><li>The pharmacist will perform full range of pharmaceutical services independently without technical direction or review under the general administrative supervision of the chief pharmacist.
</li><li>To deal with appropriate dosage and frequency of analgesics and opiate mediations to make sure that the patient will get the best pain relief and the least degree of side effects.
</li><li>To deal with dosage conversion.
</li><li>To identify noxious drugs and perform their subsequent safer drug replacement and supervising the correct dosage and administration of drug therapies.
</li><li>To perform sterile compounding of intravenous administration under aseptic technique.
</li><li>Advises Physicians on equivalents or substitute drugs. Is available to the entire staff, Physicians and Nurses, to answer their questions on pharmaceuticals and the compounding of special prescriptions.
</li><li>Reviews drug usage patterns and suggests control when needed
</li><li>Assures drug preparation/dispensation areas throughout the assigned area are devoid of all outdated or otherwise unusable drugs by frequent inspection of nursing drug cabinets, emergency trays and crash carts.
</li><li>Recognizes apparent chemical and/or physical changes that certain preparations undergo during storage and removes them to prevent them from reaching the patient.
</li><li>The pharmacist will perform limited administrative duties that include maintaining statistical records of workload, generating drug utilization reports, providing drug information and discharge counseling, preparing documentation, maintaining patient profile and participating in pharmacy education programs.
</li><li>Strictly observes organization&rsquo;s medical regulations and policies especially those related to infection control, patient safety, patient assessment and patient care.
</li><li>Reports to and receives administrative guidance from the head pharmacist
</li><li>Spontaneous dispensing of some medications.
</li><li>Dispensing medications to patients after checking and counseling.
</li><li>Answering all patients&rsquo; questions.
</li><li>Ensuring proper management of near expiry drugs.
</li><li>Compounding medications.
</li><li>Performs other miscellaneous duties as requested by the head pharmacist.
</li><li>Engages in the procurement, receiving and storage of vaccines as mentioned in the safe handling of vaccines and cold chain maintenance policy.
</li><li>Coordinates with the concerned departments during vaccine indents.
</li><li>Conducts and records monthly inspection in the concerned vaccine storage areas.</li></ul></div>
 <div><ul><li>Prepare and maintain proper professional and administrative procedures as required by and to satisfy JCI, DOH, International Patient Safety goal standards and the UAE Government&rsquo;s rules and regulations.
</li><li>Participates as the medical authority on pharmaceuticals in the planning and implementation of integrated preventive-curative medical care programs and medical therapies.
</li><li>Incumbent has the principal responsibility for assuring the organization&rsquo;s compliance and adherence to the UAE Government&rsquo;s law, regulations, directives, and Ministerial decisions as directly related to pharmaceuticals, narcotics, controlled and psychotropic drugs.
</li><li>The pharmacist will monitor patients on multiple drug therapy regimens for drug interaction, perform drug usage evaluation, drug-food interaction.
</li><li>Respond to all code resuscitations.
</li><li>The pharmacist will perform full range of pharmaceutical services independently without technical direction or review under the general administrative supervision of the chief pharmacist.
</li><li>To deal with appropriate dosage and frequency of analgesics and opiate mediations to make sure that the patient will get the best pain relief and the least degree of side effects.
</li><li>To deal with dosage conversion.
</li><li>To identify noxious drugs and perform their subsequent safer drug replacement and supervising the correct dosage and administration of drug therapies.
</li><li>To perform sterile compounding of intravenous administration under aseptic technique.
</li><li>Advises Physicians on equivalents or substitute drugs. Is available to the entire staff, Physicians and Nurses, to answer their questions on pharmaceuticals and the compounding of special prescriptions.
</li><li>Reviews drug usage patterns and suggests control when needed
</li><li>Assures drug preparation/dispensation areas throughout the assigned area are devoid of all outdated or otherwise unusable drugs by frequent inspection of nursing drug cabinets, emergency trays and crash carts.
</li><li>Recognizes apparent chemical and/or physical changes that certain preparations undergo during storage and removes them to prevent them from reaching the patient.
</li><li>The pharmacist will perform limited administrative duties that include maintaining statistical records of workload, generating drug utilization reports, providing drug information and discharge counseling, preparing documentation, maintaining patient profile and participating in pharmacy education programs.
</li><li>Strictly observes organization&rsquo;s medical regulations and policies especially those related to infection control, patient safety, patient assessment and patient care.
</li><li>Reports to and receives administrative guidance from the head pharmacist
</li><li>Spontaneous dispensing of some medications.
</li><li>Dispensing medications to patients after checking and counseling.
</li><li>Answering all patients&rsquo; questions.
</li><li>Ensuring proper management of near expiry drugs.
</li><li>Compounding medications.
</li><li>Performs other miscellaneous duties as requested by the head pharmacist.
</li><li>Engages in the procurement, receiving and storage of vaccines as mentioned in the safe handling of vaccines and cold chain maintenance policy.
</li><li>Coordinates with the concerned departments during vaccine indents.
</li><li>Conducts and records monthly inspection in the concerned vaccine storage areas.</li></ul></div>
 <div><ul><li>Successfully completed and holds an accredited recognized BSc. in Pharmacy.
</li><li>Current and valid license to practice as a Pharmacist in home country.
</li><li>Must have DOH License to practice.
</li><li>2 years Experience in acute care facility.
</li><li>Excellent command of oral and written English.
</li><li>Must have a thorough knowledge of medical ethics</li></ul></div>

Pharmacist

United Arab Emirates University

Job Description
 
The IT Support Specialist will provide effective IT support assistance across all aspects of the support department and will provide feedback and support to the Unit Head ITSS. The position is responsible for coordinating the technical functions required to support UAEU’s Colleges and administrative units. The incumbent is responsible for ensuring and providing technical end-user support services to all departments of UAEU related to the operation of computer hardware and software. In consultation with the Unit Head, different Technical Support Teams, students, faculty, staff and third party, the person contributes to the efficient allocation of computer hardware and software resources, develops and maintains business applications, and ensures the reliability and sustainability of information and communication resources. Using effective communication, technical, and analytical skills, the IT Support Specialist manages projects, provides technical support including maintenance and upgrading of resources. In keeping with IT Division values and competencies, the individual develops and maintains positive working relationships with all contacts internal and external to DoIT Department. The position provides exposure and assistance to a broad range of IT-related projects and activities.
 Minimum Qualification
 
Acts as lead to providing technical support in the use of personal computer hardware, software, and specialized technology or operates a multi- platform, complex computer environment. Provides senior level of IT technical end-user support services, including: oFirst point of contact in all computer hardware and software problems and requests. oAnalyzes problems (both technical and operational) and arrives at workable solutions. oUpdates and maintains the related database. oAssists in capacity planning and acquisition of personal computers and other equipment. Analyzes, designs, develops, tests and implements personal computers, images, patches and maintenance activities. Supervise and make sure that all server & server applications related to end-user infrastructure are working perfectly and being well maintained. This includes printing management services, AD user administration, Ghosting and imaging servers, SCCM solution, Citrix, etc. Assist ITSS Unit Head in establishing procedures and policies related to assigned field. Negotiates with outside vendors on contract fulfillment, obligations and dispatches IT Services Mentors, coordinates and provides orientation and training to Technical Support team and helpdesk agents. Performing administrative support duties, as required, to meet specific operational objectives. Arrange processes for disposal and donation of older technology. Coordinates activities of external contractors completing installations of computers, printers and related peripherals. Assists in the support of administrative computer-based applications. Maintains inventory of computers and printers for Evergreen processes. Monitors and reports on compliance with contract terms and conditions. Distributes computers and printers according to assigned schedule. Talking to staff/clients through a series of actions, either face to face or remotely. Assist users in the procurement of IT hardware and software. Ensuring licensing for all software purchased is recorded and maintained. Ensuring security and upgrades are applied to desktops and laptops and kept up to date. Undertaking small- to medium-sized IT projects as instructed by the ITSS Unit Head. Manage the Development of training materials and procedures, and/or train users in the proper use of hardware and software. Refer major hardware or software problems or defective products to vendors or technicians for service. Coordinates closely with the DoIT helpdesk. Other duties as assigned.
 Preferred Qualification
 
 Bachelor’s degree in IT related field  3-6 years’ experience in an IT support role
 Expected Skills
 
Excellent Communication Skills both verbal and written Good understanding of Microsoft and desktop applications, PC hardware and peripherals, PC operating systems and application software Ability to systematically troubleshoot complex problems Familiarity with LAN network protocols and client-server business applications Good understanding of Microsoft Active Directory delegated domain administration. Strong documentation and report writing skills.
 
Close Date Kindly apply
 before the closing date.
 
30/09/2026

IT Support Specialist

Job Description
 
Position Overview The Research Associate -Project Coordinator will play a central role in coordinating the operational, scientific, administrative, and strategic activities of the Mutaba'ah Study. The successful candidate will work closely with the Principal Investigator, investigators, collaborating institutions, students, and stakeholders to ensure the efficient delivery of project objectives and the long-term sustainability of the study. This position requires an individual with excellent organizational, communication, and leadership skills who can effectively manage multiple workstreams within a large, multidisciplinary research program. The Research Associate - Project Coordinator will contribute to the continued growth of the study by supporting scientific productivity, research collaborations, grant development, project governance, and stakeholder engagement. Key Responsibilities Project Coordination and Management • Coordinate the day-to-day operations of the Mutaba'ah Study. • Monitor project timelines, milestones, deliverables, and performance indicators. • Develop and maintain project management systems and reporting structures. • Ensure timely completion of project activities and compliance with study protocols. • Identify operational challenges and develop solutions to support project delivery. • Support strategic planning and implementation of study objectives. Research Administration and Governance • Coordinate ethics applications, amendments, renewals, and regulatory submissions. • Maintain project documentation, standard operating procedures, and governance records. • Support compliance with institutional, ethical, legal, and data governance requirements. • Assist in the development and implementation of study policies and procedures. • Coordinate agreements, collaborations, and data-sharing arrangements with partner institutions. Scientific Productivity and Research Support • Monitor and support research projects arising from the study database. • Track publications, conference presentations, student projects, and other scientific outputs. • Support manuscript development, internal review processes, and publication planning. • Assist investigators with project development and research coordination. • Facilitate communication between researchers, clinicians, statisticians, and data scientists. Stakeholder and Collaboration Management • Serve as a key liaison between the study team, hospitals, collaborators, funding agencies, and other stakeholders. • Coordinate meetings, workshops, advisory committees, and collaborative activities. • Support national and international research partnerships. • Prepare reports, presentations, and briefing materials for stakeholders and senior leadership. Grants and Resource Development • Assist in identifying funding opportunities. • Support preparation and submission of grant applications and progress reports. • Contribute to resource planning, budgeting, and project sustainability initiatives. • Monitor funded project deliverables and reporting requirements. Student and Team Support • Coordinate activities involving graduate students, research assistants, postdoctoral fellows, and collaborators. • Support onboarding, training, and mentoring activities. • Facilitate communication and collaboration across multidisciplinary teams. What We Offer • Opportunity to contribute to one of the largest and most influential population-based cohort studies in the Middle East. • A leadership role within a nationally significant research project. • A collaborative and multidisciplinary academic environment. • Opportunities to engage in scientific publications, conferences, grant development, and international collaborations. • Professional development and career advancement within a growing research enterprise.
 Minimum Qualification
 
Master's degree in: • Research Management • Health Administration • Clinical Research • Health Services Research • Public Health • Epidemiology • Or a closely related discipline. • Demonstrated experience managing research, healthcare, or public health projects. • Strong understanding of research governance and administrative processes. • Excellent written and verbal communication skills in Arabic and English.
 Preferred Qualification
 
<ul>
<li>PhD or equivalent research experience in a health-related discipline. • Experience managing large-scale cohort studies, clinical research programs, or public health initiatives. • Experience working in academic or healthcare institutions. • Experience with grant administration and research funding applications. • Experience supporting scientific publications and research collaborations. • Knowledge of research ethics and regulatory processes.</li>
</ul>
Expected Skills
 
The ideal candidate will demonstrate: Project Management Skills • Strong project planning, coordination, and organizational abilities. • Ability to manage multiple projects and competing priorities simultaneously. • Experience developing project timelines, work plans, and monitoring frameworks. • Strong attention to detail and ability to meet deadlines. Leadership and Communication Skills • Excellent interpersonal and relationship-building skills. • Ability to work effectively with multidisciplinary teams. • Strong stakeholder engagement and negotiation skills. • Excellent written communication and report-writing abilities. • Ability to represent the project professionally with internal and external partners. Research and Administrative Skills • Understanding of epidemiological and public health research. • Familiarity with research governance, ethics, and compliance requirements. • Experience maintaining project records and documentation. • Ability to analyze and synthesize information for decision-making and reporting. Personal Attributes • Highly organized and proactive. • Strong problem-solving abilities. • Ability to work independently while maintaining effective collaboration. • Commitment to high professional and ethical standards. • Flexibility and adaptability in a dynamic research environment.
 Special Instructions to Applicant
 
<ul>
<li>Cover letter describing their interest and suitability for the position. • Full CV • Contact details of at least two professional referees</li>
</ul>
Close Date Kindly apply
 before the closing date.
 
31/08/2026

Research Associate

Job Description
 
Follow the required procedures based on approved work plans and monitor their implementation throughout all stages. Tasks and Responsibilities: Identify appropriate procurement sources required by the university by applying best practices and ensuring the procurement of goods and services at the best prices and quality. Assist in communicating with government entities, universities, and other organizations to stay informed about the latest developments, best practices, procurement methods, pricing, market conditions, and their procurement experiences, and transfer relevant knowledge to the university. Prepare and update procurement document templates in accordance with procurement policies and procedures. Assist in classifying procurement plans into centralized (non-specialized) and decentralized (specialized) procurement linked to approved unit initiatives and activities, and circulate them to all organizational units within the university. Assist in providing all centralized (non-specialized) goods, materials, services, and works required by the university, as well as specialized procurements exceeding the financial authority delegated to organizational units. Assist in supervising decentralized specialized procurement activities carried out by the university's organizational units and provide support and guidance to procurement officers in those units. Assist in organizing training courses to familiarize all participants involved in procurement activities across the university with procurement policies and procedures. Assist in ensuring that more than one employee participates in each stage of the procurement process and that the same employees do not participate in multiple stages, ensuring segregation of duties and authorities to prevent individual control over procurement activities. Assist in ensuring that all procurement participants comply with the standard forms and templates used in the procurement system. Assist in preparing required reports, submitting final recommendations, proposing work improvements, and completing assigned activities. Assist in conducting market studies for different types of procurements as required and submit reports on the findings. Contribute to establishing strong, long-term relationships with suppliers. Contribute to attracting a larger number of suppliers to register in the university's official supplier registry. Contribute suggestions to improve and develop procurement procedures, supplier registration processes, and supplier evaluation methods. Assist in coordinating and communicating with the university's various departments and finance departments regarding procurement matters. Assist in communicating with suppliers to obtain information about products or services, including pricing, product availability, and delivery schedules. Receive suppliers and contribute to selecting suitable suppliers based on the relevant requirements and the university's registered supplier database. Contribute to obtaining the maximum possible number of quotations to promote fair competition. Evaluate approved suppliers and take the necessary actions to address poor performance. Maintain procurement transaction records and document all procurement procedures. Prepare administrative circulars and procedural guidelines and distribute them to employees. Prepare the annual cash allowance for airline tickets and issue travel tickets and cash allowances for conferences. Perform any other duties related to the nature of the job as assigned.
 Minimum Qualification
 
Bachelor Degree in administrative major related to procurement, Accountant, Finance.
 Preferred Qualification
 
 Accountability  Effective resource management  Focus on results  Focus on customer service  Communication and communication skills  Teamwork
 
Close Date Kindly apply
 before the closing date.
 
31/12/2026

Procurement Executive

Explore 5+ Administrative assistant in Al  Ayn this August. Find roles across top companies and apply now to boost your career.

5 administrative assistant jobs In Al Ayn

Arabic Receptionist - Female

Pharmacist

IT Support Specialist

Research Associate

Procurement Executive