administrative assistant

Redman Home Improvement

Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! This energetic role is vital in ensuring smooth office operations and providing exceptional support to staff and clients alike. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with the ability to juggle multiple tasks efficiently. As an Administrative Assistant, you will be the backbone of our office, managing daily administrative functions with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your skills in a fast-paced environment while contributing to the overall success of our organization.Responsibilities<ul><li>Assist with general clerical duties, scheduling, and communication.</li><li>Provide comprehensive administrative support to the onsite team.</li><li>Manage and maintain property databases, spreadsheets, and the internal job portal.</li><li>Accurately update job statuses, invoice details, and referral payment records.</li></ul>Requirements<ul><li>Bilingual (Sapanish/ English)</li><li>Reliable transportation and cell phone are required</li><li>Strong work ethic</li><li>Strong problem solving skills</li><li>Strong data entry accuracy and spreadsheet proficiency (Excel/Google Sheets).</li></ul>Please apply by sending your Resume to : admin@redmanhomeimprovement.comCall Directly at 346-254-8409Pay: $18.00 - $20.00 per hourWork Location: In person

Administrative Assistant

City of Baltimore

<div>THIS IS A NON-CIVIL SERVICE POSITION
Salary Range:
$56,607.00 - $90,572.00 Annually
Hiring Salary Range:
$56,607.00 - $73,589.00 Annually
Get to Know Us
Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&amp;D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits
Job Summary
This Executive Assistant position provides high-level administrative and operational support to the Commissioner of Health. The role is responsible for managing schedules, communications, records, and logistics while handling sensitive and confidential information. It also serves as a key coordination point between leadership, staff, and the public, ensuring efficient office operations and supporting public health initiatives, including emergency response when needed.
Essential Functions
The Executive Assistant to the Commissioner of Health provides comprehensive administrative and operational support by managing the Commissioner&rsquo;s calendar, scheduling appointments, and coordinating meetings, events, and travel arrangements. The role serves as a central communication hub by screening calls, correspondence, and visitors, responding to inquiries, and directing issues to appropriate parties while ensuring leadership and staff are informed of policies and decisions. Responsibilities include maintaining organized office systems, handling incoming and outgoing mail, and managing records, including highly confidential files and sensitive information with discretion. The assistant composes and prepares professional correspondence, reports, spreadsheets, and presentations, while also supporting budget-related tasks and tracking expenses. Additionally, the role involves preparing meeting spaces, assisting with organizational functions, fostering effective working relationships across departments, and connecting citizens and employees with appropriate resources. The position also supports public health initiatives by participating in emergency response efforts as needed and performing other related duties to ensure efficient and responsive operations.
Minimum Qualifications
Education: A bachelor's degree from an accredited college or university.
AND
Experience: Have five years of experience in performing executive level administrative support work including two years working in a confidential environment.
OR
Equivalency Notes: Have an equivalent combination of education and experience.
Knowledge, Skills, and Abilities
<ul><li>Knowledge of the principles and practices of public administration.</li><li>
Ability to plan, organize and coordinate a program of administrative functions in a governmental organization.
</li><li>Ability to develop, implement and interpret policies, procedures and directives.</li><li>
Ability to research and compile administrative reports and documents and to analyze planning reports and statistical information.</li><li>
Ability to deal with confidential materials and situations with discretion, tact and diplomacy.</li><li>
Ability to communicate effectively, both orally and in writing.</li><li>
Ability to establish and maintain effective working relationships with others.</li><li>
Administrative ability.</li></ul>
Additional Information
Background Check
Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint screening, and must be successfully completed.
Probation
All persons, including current City employees, selected for this position must complete a 6-month mandatory probation.
Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression, or any other characteristic protected by federal, state, or local laws. Applicants requiring accommodation during the hiring process should contact the Department of Human Resources directly. Requests for accommodation should not be attached to the application.
BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER</div>

Executive Assistant (NCS) - Baltimore City Health Department

MedStar Health

<div>About this Job:

Summary of Position: 
MedStar Health is seeking a highly organized and proactive Executive Assistant to support senior leadership and drive operational efficiency across the department. This role is ideal for someone who thrives in a fast-paced, high-visibility environment and can serve as a trusted partner to executive leadership. 
Primary Duties and Responsibilities:<ul><li>
Provide comprehensive administrative support to senior leadership, including complex calendar management, meeting coordination, travel arrangements, and handling high-level communications with professionalism and discretion</li><li>
Lead day-to-day office operations and support department initiatives by managing reports, presentations, special projects, and ensuring deadlines are met</li><li>
Coordinate meetings and events end-to-end, including logistics, materials, minutes, and follow-ups, while maintaining strong relationships with internal and external stakeholders</li><li>
Support financial and operational processes such as invoice tracking, budget reconciliation, supply management, and vendor coordination</li></ul>
Minimal Qualifications:<ul><li>
High School Diploma or GED required; Associate&rsquo;s degree or equivalent experience preferred</li><li>
4+ years of administrative or executive support experience</li><li>
Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)</li><li>
Strong communication, organizational, and problem-solving skills with the ability to manage competing priorities and maintain confidentiality</li></ul>
Knowledge Skills and Abilities<ul><li>
Typing taking and transcribing minutes.</li><li>
Advanced Microsoft skills to include Word Excel Outlook PowerPoint etc.</li><li>
Ability to compose general correspondence and ability to maintain strict confidentiality.</li><li>
Excellent interpersonal skills including verbal and written communications.</li><li>
Ability to interact professionally with peers associates executives board members medical staff government officials etc.</li></ul>
This position has a hiring range of : USD $59,820.00 - USD $101,836.00 /Yr.</div>

Executive Assistant

Thames Street Oyster House

<div>Thames Street Oyster House in Fell's Point is seeking to fill a part-time accounts payable / receivable and administrative assistant to join the team! After many, many years this position is becoming available for the first time since opening and we are looking for the right person to join us.
About us: Serving inspired and traditional mid-Atlantic seafood, including Maryland classics and New England favorites, along with a spectacular a la carte raw bar, on the historic Thames Street waterfront. Seasonal menu and daily specialty offerings are accompanied by warm, knowledgeable service in a converted historic row home, in the eclectic Fells Point neighborhood. With outstanding service and food for 15 years running, TSOH is a coveted place to be employed.
This position is onsite, 2 days a week, sometimes 3, and remote candidates will not be considered.
As an AP/AR and Administrative Assistant, you will play an integral role in assisting with the behind the scenes operations of a busy, popular restaurant. AP/AR, office management, and general support and other administrative projects will be your daily tasks. In additional to entering and paying bills, you will keep supplies ordered, help to onboard new employees, track insurance, and some other HR tasks. Payroll will become a responsibility eventually as well. This role will require working with other team members and across departments daily, but the majority of your time and work is self-directed. You must have the ability to work independently with minimal supervision and have the UTMOST integrity, work ethic, and attention to detail. These qualities are essential to who we are and how we operate. Being well written is extremely important as well due to ongoing correspondence representing the business. 
 
Main Job Tasks and Responsibilities<ul><li>
Input, update, and maintain data in QuickBooks ensuring accuracy</li><li>
AP/AR entries and payments including time sensitive liquor invoicing and applicable communications with companies
</li><li>Oversee upkeep of maintenance projects and contracts, such as AED monthly checks, coordinate tradesmen, liquor license renewal, preventative maintenance contracts and scheduling
</li><li>Some supplies and weekly linens inventory, tracking, ordering
</li><li>Other duties as assigned to support the owner and leadership teams
</li><li>Track and enter data for various projects
</li><li>Assist employees with small HR tasks as requested</li><li>
Track health insurance eligibility, enrollments, waivers, and billing with the companies that administrate this
</li></ul>Key Competencies<ul><li>
Superior communications skills, with an emphasis on accuracy and consistency verbally and especially written
</li><li>Strong admin and organizational skills
</li><li>Strong ability to work independently
</li><li>Ability to be resourceful, creative, and to work across functions and levels in a team-oriented organization to &quot;get the job done&quot; in a deadline-driven environment</li><li>
Excellent computer skills and knowledge of Microsoft Products Suite, QuickBooks, and ADP
</li></ul>Compensation will be based on experience and skill set. Please ensure that your resume or cover letter includes your background that aligns with our requirements, and your availability to work onsite is 
 
 
For more information on Thames Street Oyster House, please visit us at www.thamesstreetoysterhouse.com.
Job Type: part-time; Day hours; 16-20 flexible but scheduled, generally 8-9am start Mon or Tues, and Thurs, but can be adjusted when necessary
The work environment is a shared office on the third floor in a busy restaurant environment. All applicants considered for working job trials or employment must submit and pass a pre-employment drug screen which includes medical marijuana. 
 
TSOH is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. We are looking for individuals who strive to be the best in their chosen fields to become part of our team.
More detail about Thames Street Oyster House</div>

AP/AR and Admin Assistant

Faithlinks Services

Job Summary We are seeking a detail-oriented and organized Home Healthcare Hybrid Assistant to support our home care team. The ideal candidate will handle daily administrative tasks&mdash;including scheduling, patient communication, and documentation&mdash;allowing our frontline caregivers to focus entirely on patient care. Core Responsibilities<ul><li>Scheduling &amp; Coordination: Manage, schedule, and confirm caregiver visits, reducing scheduling gaps and conflicts.</li><li>Patient Communication: Handle inbound/outbound calls, messages, and follow-ups regarding care plans, appointments, and inquiries.</li><li>EHR Management: Update patient records, intake forms, and clinical data within Electronic Health Record (EHR) systems accurately.</li><li>Intake &amp; Referrals: Manage new patient referrals, inputting necessary data, and conducting initial client verification.</li><li>Billing &amp; Authorization: Assist with insurance verification, prior authorizations, and submission of billing documentation.</li><li>Compliance: Maintain strict adherence to HIPAA and HITECH regulations regarding patient privacy.</li></ul>Required Qualifications<ul><li>Proven experience as a virtual assistant, medical secretary, or similar role.</li><li>Familiarity with home healthcare operations and terminology.</li><li>Proficiency in EHR/EMR software and scheduling tools.</li><li>Excellent English communication skills (written and verbal).</li><li>High-speed internet access and a secure, private remote workspace. ClearDesk +4</li></ul>Preferred Skills<ul><li>Experience with billing systems and insurance authorization.</li><li>Strong organizational skills and ability to manage multiple tasks.</li><li>Proficiency in Microsoft Office Suite or Google Workspace.</li></ul>Pay: $15.00 - $16.00 per hourWork Location: Hybrid remote in Baltimore, MD 21202

Virtual Assistant

HealthCare Access Maryland

<div><div><div>About HealthCare Access Maryland (HCAM):</div>
<div>HealthCare Access Maryland (HCAM) is a nonprofit organization dedicated to making Maryland healthier by connecting residents to health insurance coverage and providing comprehensive care coordination. Each year, HCAM assists over 80,000 individuals across the state, offering personalized guidance, health education, and advocacy to ensure every Marylander has an equal opportunity to achieve optimal health.</div>
<div>healthcareaccessmaryland.org 
</div></div><div>Job Summary 
 
The Care Coordination program is a short-term outreach program created to link Medicaid recipients residing in Baltimore City to health and wellness benefits. The MCH Referral/Data Assistant is a part of the administrative team that provides clerical support for the operation of the Care Coordination Program. 
 
Duties and Responsibilities 
 
Administration</div>
<ul><li>Participate in professional development opportunities, build effectiveness in areas of client engagement and intervention, motivational interviewing, and trauma-informed communication.</li>
<li>Participation in local/state meetings, conferences, and community meetings.</li>
<li>Participate in city-wide initiatives/groups/committees as applicable.</li>
<li>Consistent and timely communication with supervisor</li>
</ul>
<div> 
Care Coordination</div>
<ul><li>Answer phones, greet and assist clients. Provide information and education about program services</li>
<li>Checks voicemail daily, return calls within 24 hours.</li>
<li>Provide administrative support to the HCAM outreach teams by documenting in the HCAM electronic medical record, utilizing the MMIS, CRM and E-Medicaid systems</li>
<li>Knowledge of HCAM/CCP programs, Medicaid information and the Self-Referral Process</li>
</ul>
<div> 
Data Entry/Analysis</div>
<ul><li>Run routine monthly reports, audit and perform quality steps to ensure programmatic documentation aligns with standard operating procedures</li>
<li>Enter outcome data into statewide database system; approx. 600-700 clients per month</li>
<li>Coordinate the delivery of Service Response letters to referral Entities on behalf of the outreach team and Referral Coordinators; approx. 800 per month</li>
</ul>
<div> 
Human Resources</div>
<ul><li>Complete and submit timesheets timely and accurately.</li>
<li>Complete all the training courses required as assigned</li>
</ul><div>Additional duties and responsibilities:</div>
<ul><li>Additional duties as assigned by the needs of the program and leadership</li>
</ul><div>QUALIFICATIONS:</div>
<div>Education, Experience, Certifications and Licensures:</div>
<ul><li>H.S. Diploma or GED</li>
<li>Experience working in an electronic medical record preferred</li>
<li>Word processing experience</li>
<li>Customer Service experience in a medical office setting</li>
</ul>
<div> 
KNOWLEDGE, SKILLS &amp; ABILITIES</div>
<ul><li>Demonstrated knowledge in the following areas: Community Outreach and Medicaid System Navigation.</li>
<li>Demonstrated knowledge and experience working with HealthChoice Medicaid recipients and Managed Care Organizations.</li>
<li>Organizational and Problem-solving skills.</li>
<li>Strong knowledge of community resources.</li>
<li>Proven ability to work efficiently and meet deadlines.</li>
<li>Organizational skills with the ability to meet a demanding workload.</li>
<li>Excellent oral and written interpersonal and communication skills required.</li>
<li>Strong computer literacy skills, specifically with MS Word, Excel, Outlook and SharePoint (365).</li>
<li>Ability to work independently and as part of a team to achieve project success in outreaching clients identified for care coordination.</li>
</ul>
<div></div><div><div>Compensation</div>
<div>In compliance with Maryland's wage transparency requirements, the compensation for this role has been included in the posting. Additionally, the benefits package includes vacation, sick, personal, and mental health leave, a 401k retirement plan with employer match, medical, dental, life, short-term and long-term disability insurance, company-paid life insurance, voluntary life insurance options, Health Savings Account (HSA) and Flexible Spending Account (FSA) options, and a voluntary emergency savings fund with employer match. 
</div><div>EEO Statement</div>
<div>HealthCare Access Maryland provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification. Equal employment opportunity includes, but is not limited to, hiring, training, promotion, demotion, transfer, leaves of absence, and termination. HealthCare Access Maryland takes allegations of discrimination, harassment, and retaliation seriously and will promptly investigate when such behavior is reported.</div>
<div></div><div>Safety &amp; Health Responsibilities:</div>
<div>HCAM is committed to providing and maintaining a safe, secure and healthy work environment for all employees, clients served, volunteers and visitors. As part of this commitment, HCAM has developed safety, security and occupational health policies, practices, and standards. 
</div><div>With this understanding, all employees are required to: Adhere to all local, state and federal safety and environmental codes, ordinances, standards and laws; adhere to all HCAM and local safety plans, policies, practices and standards; be aware of and follow all safety rules of your work site; report any unsafe conditions or accidents to your supervisor; practice standard precautions (formerly universal precautions) at all times, and; participate in mandatory or available safety training. 
</div><div>PHYSICAL REQUIREMENTS</div>
<div>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div>
<div>While performing the duties of this job, the employee is regularly required to talk, hear and respond to customers and employees. The employee frequently is required to stand; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee is occasionally required to walk and sit. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.</div></div></div>

Data Entry/Referral Assistant

Aisles & Abroad

<div>
 
 Position Overview
 
 
 We are currently seeking a dependable and detail-oriented
 
 Booking &amp; Reservations Assistant
 
 to support scheduling and reservation coordination. This role focuses on assisting with booking requests, organizing details, and ensuring all arrangements are handled accurately and efficiently.
 
 
 This is a fully remote position ideal for individuals who are organized, responsive, and enjoy working in a structured, client-focused environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Assist with coordinating bookings, reservations, and scheduling requests
 </li>
 <li>
 Gather and organize client information and preferences
 </li>
 <li>
 Review reservation details to ensure accuracy and completeness
 </li>
 <li>
 Communicate confirmations, updates, and follow-ups in a timely manner
 </li>
 <li>
 Maintain organized records of bookings and client interactions
 </li>
 <li>
 Support a smooth and efficient coordination process from start to finish
 
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Clear and professional communication abilities
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Detail-oriented with strong follow-through
 </li>
 <li>
 Comfortable using email, online systems, and scheduling tools
 
 
 
 
 </li>
 </ul>
 
 Preferred (Not Required)
 
 
 
 <ul>
 <li>
 Experience in customer service, administrative support, or coordination roles
 </li>
 <li>
 Interest in travel, hospitality, or event-related services
 
 
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Flexible remote work environment
 </li>
 <li>
 Structured onboarding and ongoing guidance
 </li>
 <li>
 Opportunities for growth based on performance
 </li>
 <li>
 Supportive and collaborative team setting
 
 
 
 
 </li>
 </ul>
 
 Work Environment
 
 
 This is a remote role requiring a reliable internet connection and the ability to stay organized and productive in a virtual workspace.
 
 
 
 Apply Today
 
 
 If you enjoy coordinating details, assisting with reservations, and working in a flexible remote environment, we encourage you to apply.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Booking & Reservations Assistant (Remote) | Entry Level

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