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administrative assistant

Prego Italian Restaurant 

Position OverviewWe are looking for a highly organized, proactive, and resourceful Administrative Assistant to provide critical support to our team. The ideal candidate thrives in fast-paced environments, communicates clearly, and enjoys keeping things running smoothly behind the scenes. You&rsquo;ll be the backbone of daily office operations, ensuring that everything from scheduling to documentation is handled efficiently and professionally.Key ResponsibilitiesOffice &amp; Administrative Support<ul><li>Act as the first point of contact for incoming calls, emails, visitors, and general inquiries</li><li>Maintain organized digital and physical filing systems for company documents, records, and reports</li><li>Prepare, format, and edit internal and external communications including letters, memos, emails, and presentations</li><li>Handle data entry, record keeping, and database management using tools like Excel, Google Sheets, or CRM software</li><li>Monitor and manage office supplies inventory; coordinate orders and deliveries</li><li>Liaise with external vendors, suppliers, and service providers</li></ul>Meeting &amp; Calendar Management<ul><li>Schedule and coordinate meetings, appointments, and travel arrangements for managers or departments</li><li>Prepare meeting agendas, take clear and actionable minutes, and follow up on assigned tasks</li><li>Manage room bookings and technology setup for both in-person and virtual meetings</li></ul>Team Support<ul><li>Assist departments in daily administrative needs, such as document collection, report generation, or task tracking</li><li>Help coordinate internal events, trainings, or team-building activities</li><li>Support onboarding for new hires by preparing welcome kits, paperwork, and access credentials</li></ul>Reporting &amp; Documentation<ul><li>Compile data and assist in creating weekly, monthly, or quarterly reports</li><li>Maintain confidential employee or client records in accordance with company policies and legal requirements</li><li>Track and submit expense reports or reimbursement forms as needed</li></ul>Skills &amp; QualificationsRequired:<ul><li>2+ years of experience in an administrative or office support role</li><li>Excellent in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace</li><li>Excellent written and verbal communication skills</li><li>Strong time-management and organizational abilities</li><li>Ability to multitask, prioritize tasks, and work independently</li><li>High level of professionalism, discretion, and confidentiality</li><li>Bilingual or multilingual skills are a plus</li><li>Experience with office tools</li></ul>Job Type: Full-timePay: QAR500.00 - QAR700.00 per month <div id='job-id'>Job Id: QnPUiczOsEp1mHAzYsSOXz5NFpd+bXmo4Mbh6MdhXcKtxFhTTse1gutjdAnjQuIxVHVqv/DeINMZhGdGwBZpizrRuv7xQQCJNu7oIgZV7qAjFCqth4b1SUo2RhYySQ==</div>

Administrative Assistant

<div>Overview:
<div>
The Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to the Site. Applicant will be responsible in submitting various reports, must be detail oriented and demonstrate the ability to manage multiple tasks simultaneously. Must also possess excellent written and verbal communication skills, strong analytical and problem-solving skills.</div> 
<div></div>
Responsibilities:
<ul><li>Exhibit behavior consistent with company code of conduct.</li><li>
Proactively manage appointment scheduling and coordination using Microsoft Outlook.</li><li>
Possess excellent English oral and written communication skills sufficient to clearly convey messages to co-workers, customers, and all levels of management.</li><li>
Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment.</li><li>
Must exhibit strong time management and organizational skills and possess the ability to multi-task while maintaining attention to detail.</li><li>
Assemble and analyze information, prepare reports, and agendas.</li><li>
Maintain files, keep records, compile reports and process documents in a timely manner.</li><li>
Draft and produce grammatically correct, accurate and complete final correspondence to include letters, memoranda&rsquo;s and etc.</li><li>
Develop and edit PowerPoint slides, and similar presentation materials.</li><li>
Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files.</li><li>
Candidate must possess professional interpersonal skills and the ability to work well with others, as well as the ability to work independently, in a fast-paced environment with changing priorities.</li><li>
Proactively offer suggestions for process improvements.</li><li>
Shall work special projects as assigned</li><li>
Performs other duties as assigned</li></ul>
Qualifications:
<ul><li>Minimum Qualifications</li><li>
Education/Certifications: One year related experience may be substituted for one year of education, if degree is required.<ul><li>
Associate Degree or Business School Certification desired; high school diploma required.</li><li>
Requires 4 or more years of relevant, executive-level experience. Must be Proficient in Microsoft Office Suite (Word, PowerPoint, Excel)</li></ul></li><li>
Experience:<ul><li>
Four to five years' of related experience.</li></ul></li><li>
Skills:<ul><li>
Must possess good organizational skills</li><li>
Computer proficiency in Microsoft Office Excel, PowerPoint, Outlook, and Word</li><li>
Ability to work with very diverse workforce</li><li>
Experience in data collection and analysis.</li></ul></li><li>
Working Environment:<ul><li>
Works in a general office environment. However, duties may involve the conduct of work in the outdoors with a potential exposure to extreme climatic conditions including frequent dust storms, and high temperatures &ndash; up to 130 degrees in the summer months. Potential exposure to chemical or biological agents could exist. Employee use of Personal Protective Equipment (PPE) in certain areas is required. Such PPE includes but is not limited to head, foot, hand, torso, respiratory, vision and hearing protective devices. Normal work week is 48 hours but may be required to work overtime.</li></ul></li></ul><h4 class="jobSectionHeader">
At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.</h4></div><div></div> <div id='job-id'>Job Id: pdQbD8HJjsy/VODn+xAHd2/MBUwvR3QQHl+GIt/GDUrYfmKgr3N9ecUzzCagWNS71sW8bxihX/NwZKVtBCtLYJOwpijRrHBXH69H9iEKYzWDJuolki1Si/S9BneLQBW7mbuw5ubWcHeF4p4coDummMlK+VhAggAmU58Z74H/AtRYZkKEEx95Mg9v575m1cY3O50vKUoi9pDT0nCbEiMkNxDn2/uaoXA5POcb3XQEoToN7jeOijSdFQc9shVwHsGMSC3bmwPb9X2aUR71qOhU4esf</div>

Gulf Overseas HR Consultancy

We are seeking a highly organized and detail-oriented Administrative Assistant with a background in Chemistry to support our scientific and operational teams. The successful candidate will provide comprehensive administrative support in a laboratory or technical setting, ensuring smooth daily operations and effective coordination between departments.Key Responsibilities:<ul><li>Provide day-to-day administrative support to lab and office staff</li><li>Organize and maintain records of laboratory data, chemical inventories, MSDS, and safety documentation</li><li>Prepare and format technical documents, lab reports, and correspondence</li><li>Manage procurement and inventory of laboratory supplies, chemicals, and equipment</li><li>Coordinate meetings, manage calendars, and arrange travel logistics as needed</li><li>Assist in maintaining compliance with safety and regulatory standards (e.g., GHS, OSHA, local regulations)</li><li>Maintain digital and physical filing systems for laboratory and administrative documents</li><li>Support communication between scientific and administrative teams</li><li>Perform general clerical duties such as answering phone calls, responding to emails, and managing documentation</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree or diploma in Chemistry or a related scientific discipline</li><li>Minimum 1 year of experience in an administrative or clerical role (preferably in a scientific or technical environment)</li><li>Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)</li><li>Strong understanding of laboratory terminology and chemical safety procedures</li><li>Excellent communication and interpersonal skills</li><li>Strong organizational and multitasking abilities</li><li>High level of professionalism and confidentiality</li></ul>Preferred Skills:<ul><li>Experience working in a lab or research environment</li><li>Familiarity with chemical inventory systems or LIMS (Laboratory Information Management Systems)</li><li>Knowledge of local and international laboratory safety standards</li></ul>Job Type: Full-timePay: QAR2,500.00 - QAR2,800.00 per month <div id='job-id'>Job Id: AOyWnoz4Y01Q0abguhvX2SsfQTXV3TjCa9amYMifVvJuZDL2IMRNDX3o6GF0M7++cSpj24N4wqWXW8xsakFdDtivktvMdqui0XVJ4fWvCBFjysQxSleS1oSFZfdY+gje7oS1mA==</div>

Administrative Assistant(Female)

Supreme Med

Sales Support Executive- tasks and targets &amp; KPIs:A Sales Support professional assists the sales team in achieving their goals by handling administrative, coordination, and customer service tasks. They ensure the smooth operation of sales processes, allowing sales executives to focus on selling and client relationships.Key Responsibilities:1.&ensp;&ensp;&ensp;&ensp;Administrative Support:&middot; Prepare quotes, proposals, and sales documents.&middot; Manage customer databases, sales records, and reports.2.&ensp;&ensp;&ensp;&ensp;Order Processing:&middot; Process purchases orders and follows up on order status.&middot; Coordinate with logistics and warehouse teams for timely delivery.3.&ensp;&ensp;&ensp;&ensp;Customer Coordination:&middot; Respond to client inquiries via email, phone, or chat.&middot; Provide after-sales support and resolve routine customer issues.4.&ensp;&ensp;&ensp;&ensp;Sales Coordination:&middot; Schedule meetings, product demos, and client visits for sales staff.&middot; Track sales targets, KPIs, and team performance.5.&ensp;&ensp;&ensp;&ensp;Documentation &amp; Reporting:&middot; Maintain sales records, contracts, and invoice tracking.&middot; Generate sales performance reports for management.6.&ensp;&ensp;&ensp;&ensp;Internal Communication:&middot; Liaise between sales, marketing, finance, and technical teams.&middot; Assist with marketing campaigns, promotions, and events.Targets / KPIs (Key Performance Indicators)Sales Revenue &amp; Income Targets:<ul><li>10-Number of Sales Leads Generated weekly</li></ul>Measure how many qualified leads are provided to the sales team.<ul><li>Response Time to Sales Inquiries</li></ul>3 days Average time taken to respond to internal or external sales queries.<ul><li>Order Processing Accuracy</li></ul>Percentage of sales orders processed without errors.<ul><li>Customer Support Tickets Resolved</li></ul>Number or percentage of customer issues or inquiries resolved within a given time.<ul><li>Sales Documentation Prepared</li></ul>Timely preparation and delivery of sales proposals, quotations, contracts, and reports.<ul><li>CRM Data Accuracy and Updates</li></ul>Percentage of sales data correctly entered and maintained in the CRM system.<ul><li>Support for Sales Team</li></ul>Feedback score from sales team on the support provided.<ul><li>Follow-up Rate</li></ul>Percentage of follow-ups completed on leads or client communications.<ul><li>Contribution to Sales Targets</li></ul>Support activities that directly or indirectly contribute to meeting sales targets.<ul><li>Training and Development Participation</li></ul>Completion of relevant training sessions to improve sales support skills.Lead Generation Targets:<ul><li>Make a minimum of 20 calls and 20 emails per week to Generate new business meetings for sales team.</li><li>Prepare &amp; Participate Public &amp; Privet Tenders &amp; RFQ&rsquo;s with in the time frame.</li></ul>Qualifications &amp; Skills Required:Education: &middot; Bachelor&rsquo;s degree in business administration, Marketing related field/MBA.Experience:&middot; 1-3 Years of experience in Sales Support, customer services or administration.Skills Required&middot; Strong organizational and multitasking skills&middot; Excellent communication (written and verbal)&middot; Attention to detail and accuracy in work.&middot; Proficiency in MS Office, CRM, and ERP systems, Odoo.&middot; Time management and teamwork skillsPersonal Qualities:&middot; Team player with a positive attitude.&middot; Problem solving mindset&middot; Customer focused approachWork location:&middot; Doha-Qatar&middot; Time: Full timeJob Type: Full-time <div id='job-id'>Job Id: /cYpDPnhX3m/QV8it/aIIjMf5RtbURdgDqEDMo80aC7RtD9DZtVfMHGQ0a9+bfSF29yf/ZkjO18hCbI3AI7xOeAgCsdIoUvQE6G6NPBQbMYzP356jPFv3zN7lcNUf0UjMaowsg==</div>

Sales Administrative Assistant

Al Mazra

Job Purpose:The HR Coordinator supports the HR department in managing day-to-day HR operations, ensuring smooth administration of HR policies, procedures, and programs in alignment with company objectives.Key Responsibilities:1. Recruitment &amp; Staffing<ul><li>Assist in sourcing, screening, and scheduling interviews for instructors, administrative staff, and other positions.</li><li>Maintain a database of applicants and coordinate onboarding processes for new hires.</li><li>Ensure all required documents (licenses, certificates, IDs) are verified and up to date.</li></ul>2. Employee Records &amp; HR Administration<ul><li>Maintain accurate and updated employee files (both hard and soft copies).</li><li>Track expiry of instructors&rsquo; driving licenses and certifications.</li><li>Prepare employment letters, memos, and HR-related documentation.</li></ul>3. Training &amp; Development<ul><li>Coordinate internal and external training programs, including instructor refresher courses.</li><li>Monitor training attendance, performance evaluations, and certification renewals.</li></ul>4. Payroll &amp; Benefits Support<ul><li>Assist in collecting attendance, leave records, and overtime data for payroll processing.</li><li>Support the HR Manager in administering benefits and allowances as per company policy.</li></ul>5. Employee Relations &amp; Compliance<ul><li>Act as a point of contact for HR-related inquiries.</li><li>Support disciplinary processes, investigations, and grievance handling.</li><li>Ensure compliance with labor laws, health and safety regulations, and company policies.</li></ul>6. HR Reports &amp; Coordination<ul><li>Generate regular HR reports (headcount, leave balances, turnover, etc.).</li><li>Coordinate between management and employees to ensure smooth operations.</li></ul>Key Skills &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>2&ndash;3 years of HR experience, preferably in an educational or training institution.</li><li>Knowledge of local labor laws and HR best practices.</li><li>Strong organizational, communication, and interpersonal skills.</li><li>Proficiency in MS Office and HR software.</li><li>Ability to maintain confidentiality and handle sensitive information.</li></ul>Job Type: Full-timePay: From QAR3,500.00 per monthLanguage:<ul><li>English (Preferred)</li></ul> <div id='job-id'>Job Id: leGDh4R80L1A0BorN2zsmrScsgi3M7FOWIiw+wj5qjah/643+ckjIIUrg0BI4KUgT2oDq/Ijsh+xQSDoLMK9cjPBA88V/HDBMK4zIfwUq3VJBmLMx+3ZY9BkMg8/52BtqBGTBq86wveb8ucM</div>

HR Coordinator/Administrative Assistant

HJH Holding

Urgent Hiring! HR &amp; ADMIN ASSISTANT-Tagalo FEMALE ONLYJob Criteria:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Minimum of 2&ndash;3 years&rsquo; experience in HR and administrative functions, preferably in Qatar.</li><li>Knowledge of basic provisions of the Qatar Labour Law (e.g., contracts, leave policies, end-of-service benefits).</li><li>Experience in preparing and maintaining employee records, contracts, and personnel files.</li><li>Ability to handle recruitment support tasks (job posting, scheduling interviews, reference checks).</li><li>Familiarity with visa processing, work permits, and coordination with PRO for government-related tasks.</li><li>Strong administrative skills, including filing, correspondence, and document control.</li><li>Good communication skills in English</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Attention to detail, confidentiality, and ability to multitask in a fast-paced environment.</li><li>Locally available in Qatar with valid QID and transferable visa.</li><li>Can join immediately</li><li>Salary package: Qar 4,500 full package</li></ul>If you are interested, please share your CV at 60003723 or email recruitment@hj-holding.comJob Type: Full-timePay: Up to QAR4,500.00 per month <div id='job-id'>Job Id: 7La46xqdm09LAaL7s0GNm59mTWyHQATRLIpykZi3OCGLy22YmT2uBykWAyxpU6qA+zGxi53NPm+U18LBlBMY8UwXIzFegUcaveuMDYWjegeECntKb0nfHNFnUvriuQBJCMQLd3mRoFlPrTeLMgN5nzbPtz4h1PakVBPoqA==</div>

HR & Admin Assistant- Can join immediately (Female-Tagalog)

primecast technical solutions

Location: [Doha, Qatar] Employment Type: Full-TimeAbout the RoleWe are seeking a highly organized and detail-oriented Sales Department Admin Assistant to support the Sales Manager in day-to-day operations and ensure smooth execution of all sales administrative tasks. This role combines personal assistant duties with responsibility for managing tender submissions, preparing reports, maintaining department documentation, and ensuring data accuracy in our CRM system.The ideal candidate must have a valid Qatar driving license, access to a personal vehicle, and be fluent in both Arabic and English to effectively handle internal and external communications.Key Responsibilities<ul><li>Act as a personal assistant to the Sales Manager, managing schedules, communications, and administrative needs.</li><li>Manage tender and bidding processes, including:</li><li>Following up on all tender submissions until closure.</li><li>Preparing and compiling required documents for tender submission.</li><li>Conducting quality checks on all tenders according to the procedure set by the Sales Manager.</li><li>Prepare and maintain department reports, statistics, and performance tracking.</li><li>Review and update CRM data regularly to ensure accuracy and completeness.</li><li>Organize and maintain department files and documentation for easy access and reference.</li><li>Prepare presentations, proposals, and other documents as required using Microsoft Office tools.</li><li>Assist with other sales administrative duties as assigned.</li></ul>Requirements<ul><li>Proven experience in an administrative or sales support role (experience in bidding/tenders is a plus).</li><li>Advanced skills in Microsoft Office, especially Excel and Word (knowledge in PowerPoint is an advantage).</li><li>Strong organizational skills with the ability to manage multiple tasks and meet deadlines.</li><li>High attention to detail and accuracy.</li><li>Excellent communication skills (verbal and written).</li><li>Fluency in both Arabic and English (spoken and written) is mandatory.</li><li>Familiarity with CRM systems is preferred.</li><li>Valid Qatar Driving License (profession on Qatar ID must allow license eligibility).</li><li>Access to a personal vehicle for work-related travel.</li></ul>What We Offer<ul><li>Competitive salary and benefits package.</li><li>Professional growth opportunities within a dynamic sales environment.</li><li>Collaborative and supportive team culture.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Do you speak Arabic</li><li>Do you have a driver's license and a Car in Qatar?</li><li>Are you proficient in using Microsoft Office products?</li></ul>Language:<ul><li>English (Required)</li></ul> <div id='job-id'>Job Id: mO8MHPZIKV4cjcggIrIhX1b0OtIPHdwc0+iJ92XimW8HT8srH53o16BIHmQKbclqKQqYzDsbUedhBuyX0Wpg6a1n6qx1FT7/DZsgLIKQOeWOiATIHUA0A712W/U/4IuEEFBw84OW</div>

Sales Department Admin Assistant

Explore 280+ Administrative assistant in Doha, Qatar Jobs  this August. Find roles across top companies and apply now to boost your career.

280 administrative assistant jobs IN Doha, Qatar Jobs

Administrative Assistant

Administrative Assistant

Administrative Assistant(Female)

Sales Administrative Assistant

HR Coordinator/Administrative Assistant

HR & Admin Assistant- Can join immediately (Female-Tagalog)

Sales Department Admin Assistant