administrative assistant

Hilton Head bicycle company

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Administrative Assistant to join our team. My wife and I own three small businesses that include two bike shops on Hilton Head Island, a real estate rental business and a consulting company. We are looking for someone to help us with all three companies. In this vital role, you will be the helping the owner with a variety of tasks to support all three companies. Much of this can be handled remotely but will require the ability to use several software programs including MS Office, Docusign, Dropbox, Zillow Rental manager and preferably basic level Quickbooks.</p><p><b>Responsibilities</b></p><ul><li>High degree of confidentiality and trust</li><li>Screen and reply to routine emails,</li><li>Maintain organized filing systems, both physical and digital, some very easy filing but more important is the online only Dropbox folder</li><li>Some calendar management, appointment scheduling, and meeting coordination</li><li>Use Docusign and track completion of confidentiality agreements and rental agreements.</li><li>Track collection of rent payments and enter into Quickbooks</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Capable in computer literacy including Microsoft Office (Word, Excel, PowerPoint),</li><li>Experience with QuickBooks or similar bookkeeping software is preferred</li><li>Proofreading experience is advantageous</li><li>Adaptable to changing schedules and various new requests.</li><li>Primarily can be done remotely with regular in person meetings for training and staying on track with new tasks.</li><li>Would prefer someone on Hilton Head Island, Blufton, Savannah, Beaufort</li><li>Full time may be possible by getting additional hours in the core business of two bike shops: Hilton Head Bicycle Company and The Bike Doctor</li></ul><p>Pay: From $20.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Hilton Head Island, SC 29928</p>

Administrative Assistant

Noble Hearts Hr Consulting

<div><p><b>Position Title:</b> Front Desk Support Staff (Temporary &ndash; 8&ndash;12 Weeks)<br>
<b>Location:</b> Hilton Head, SC<br>
<b>Schedule:</b> Monday &ndash; Friday | 8:30 AM &ndash; 5:00 PM</p><p><b>
Position Summary:</b><br>
Seeking a professional and highly organized Front Desk Support Staff member for a short-term 8&ndash;12 week assignment. This role is essential to daily clinic operations, supporting providers, patients, scheduling, and financial processes.</p><h3 class="jobSectionHeader"><b>
Responsibilities:</b></h3><p><b>
Scheduling &amp; Administrative Support</b></p><ul><li><p>
Centralize scheduling for psychiatrists, nurse practitioners, clinicians, and service staff</p></li><li><p>
Make reminder, cancellation, and rescheduling calls</p></li><li><p>
Complete and process patient intakes</p></li><li><p>
Answer and route incoming calls</p></li><li><p>
Manage mail, faxes, and client correspondence</p></li><li><p>
Provide clerical support including reports and scheduling</p></li><li><p>
Ensure annual EMR documentation and electronic signatures are completed</p></li></ul><p><b>
Financial Responsibilities</b></p><ul><li><p>
Conduct annual client financial reviews</p></li><li><p>
Route accounts receivable and maintain daily cash logs</p></li><li><p>
Update CIS and complete ticket corrections</p></li><li><p>
Maintain financial ledgers and post payments</p></li><li><p>
Collect payments and complete daily deposits</p></li><li><p>
Review balances with patients and encourage payment</p></li><li><p>
Update insurance and payment information at each visit and annually</p></li></ul><p><b>
Clinic &amp; Telehealth Support</b></p><ul><li><p>
Communicate with telehealth staff and coordinate services</p></li><li><p>
Gather and relay required patient information to providers</p></li><li><p>
Cross-train and provide coverage for administrative staff as needed</p></li><li><p>
Maintain office equipment, inventory, and professional lobby presentation</p></li></ul><h3 class="jobSectionHeader"><b>
Minimum Requirements:</b></h3><ul><li><p>
High school diploma with two (2) years of clerical experience; OR</p></li><li><p>
Associate degree in related field; OR</p></li><li><p>
Three (3) years of clerical experience</p></li><li><p><b>
Spanish-speaking ability strongly desired</b></p></li><li><p>
Experience in a healthcare or behavioral health setting preferred</p></li></ul><p></p><p><b><br>
#BeaufortSC #FrontDeskSupport #MedicalSupport #MentalHealthCareers #HealthcareJobs #AdminSupport #JobOpening #FrontDeskJob #HiringNow #FullTime #TempJob #HIPAA #Medicaid #Medicare #ClientSupport #HealthcareStaff #JobOpportunity #AdminAssistant</b></p></div>

Temporary Front Desk Support

Wexford Hilton Head

<div><div><b>Education and Experience Requirements</b>:</div>
<ul><li>Bachelor&rsquo;s degree in Journalism, Communications, Marketing or Business Management</li>
<li>Three (3) years of related experience; hospitality experience is considered a plus</li>
</ul>
<div></div><div><b>Job Knowledge, Skills and Abilities Required:</b></div>
<ul><li>Proficient with English grammar and possess skills in news-style writing, featuring writing, copywriting, proofreading and editing.</li>
<li>Strong verbal and written communication skills. Must be proficient in MS Word, MS Excel, MS Outlook, MS PowerPoint. Knowledge of Club Essential Software a plus.</li>
<li>Experience with graphic design software.</li>
<li>Ability to establish and maintain effective relationships with the Property Owners, other supervisory/administrative staff, employees, guests, Realtors and the public.</li>
<li>Ability to make decisions and solve Property Owner requests and concerns in a timely manner.</li>
<li>Ability to maintain confidentiality of all member information.</li>
<li>Ability to effectively prioritize workload and self-start on projects.</li>
<li>Ability to handle stressful situations in a professional manner.</li>
<li>Knowledge of and ability to perform required role during emergency situations.</li>
<li>Team player with a positive attitude.</li>
<li>Strong analytical and problem-solving skills.</li>
<li>Excellent attention to detail.</li>
</ul>
<div></div><div><b>Essential Job Functions:</b><br>
Administrative</div>
<ul><li>Create Annual Plan and Budget for Marketing and Member Services.</li>
<li>Attend monthly Board of Director Meetings for Communication needs.</li>
<li>Maintain marketing trends reports and Wexford marketing data.</li>
<li>Supervise and support Member Services Coordinator.</li>
<li>Coordinate Audio/Visual components for membership and Board of Directors meetings.</li>
<li>Coordinate and facilitate electronic voting (eVoting) processes in collaboration with Vote-Now, including setup, communication, distribution, and reporting of results.</li>
</ul><div>External Marketing</div>
<ul><li>Responsible for all marketing campaign development, including targets, positioning, tag lines, domains, key messages and dissemination plan.</li>
<li>Responsible for collateral development and instituting the brand style guidelines.</li>
<li>Develop content calendar for social media and facilitate social media posts.</li>
<li>Manage digital marketing campaign parameters, graphics, and data.</li>
<li>Oversee non-digital advertising efforts, including ad development, advertorial copy and placement.</li>
<li>Coordinate and oversee professional photo and video shoots.</li>
<li>Write and distribute press releases and respond to media inquiries.</li>
<li>Maintain Realtor database and draft/send monthly eBlasts to the Realtor community.</li>
<li>Coordinate Realtor events and participate in HHAAOR activities.</li>
<li>Work with the Member Services Coordinator to facilitate prospective member tours.</li>
<li>Attend Professional Club Marketing Association meetings.</li>
</ul><div>Internal Communications</div>
<ul><li>Responsible for eBlast communication to the members, including the Weekly Update, Clubhouse Corner, and as-needed updates, alerts or specialty communications.</li>
<li>Develop quarterly newsletter &ndash; coordinate contributors, proofread/edit, and disseminate.</li>
<li>Maintain and update both public and private portions of the website and mobile app, including but not limited to the Real Estate webpage, website calendar of events, announcements, Board Minutes, GM Report, Financials, Forms, etc.</li>
<li>Create/Edit flyers, letters, invitations and other communications in support of all departments.</li>
<li>Work with the Member Services Coordinator on member communications at the Clubhouse and Common facilities, including but not limited to televisions, bulletin boards and event flyers.</li>
<li>Work in collaboration with the Member Services Coordinator to facilitate the new member onboarding process including account setup, orientation, and planning and execution of new member events.</li>
<li>Manage the Wexford Ambassador program for new and prospective members.</li>
<li>Support communication needs of the Board, Nominating Committee, Yacht Club, Clubs/Groups, Foundation and other member initiatives.</li>
<li>Work closely with the Marketing Committee and General Manager on special projects, annual plan development, and oversight of campaigns.</li>
<li>Coordinate, schedule and attend the monthly Marketing Committee meetings as well as review the meeting minutes before distribution.</li>
<li>Oversee Strategic Plan efforts related to marketing and communications.</li>
</ul>
<div></div><div>This position is minimally supervised.</div>
<div>This position does have supervisory responsibility.</div>
<div>This position does have access to confidential information, including property owner files, email communications, annual budgets and reports.</div>
<div></div><div><b>Physical Demands:</b></div>
<div><ul><li>Must be able to sit for a prolonged period.</li></ul>
<ul><li>Must be able to lift and carry 25 lbs.</li></ul>
<ul><li>Must be able to stoop or kneel to access files.</li></ul>
<ul><li>Must be able to speak, write and read using fluent English.</li></ul>
<ul><li>Must be able to see the computer screen, paperwork, etc.</li></ul></div></div>

Director of Marketing & Member Services

Omni Hotels

Omni Hilton Head Oceanfront Resort
<br><br>
Located on the sugar sand beaches of Hilton Head Island on the southern coast of South Carolina, this oceanfront resort is a tropical paradise unlike anywhere else in this premier destination. The Omni Hilton Head Oceanfront Resort offers beautiful oceanfront views to all of our guests.
<br><br>
Omni Hilton Head’s associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Hilton Head Oceanfront Resort may be your perfect match.
<br><br>
<b>Position Overview:</b><br>
The Recreation Intern at Omni Hilton Head Oceanfront Resort plays a key role in delivering engaging, high-quality guest experiences through recreational programming. This internship offers hands-on experience in hospitality, guest services, and event coordination while working in a dynamic resort environment. The ideal candidate is energetic, creative, and passionate about creating memorable moments for guests of all ages.
<br><br>
<b>Key Responsibilities:</b><br>
<ul>
<li>Assist in planning, organizing, and leading daily recreational activities for guests, including poolside games, and family-friendly programs</li>
<li>Support seasonal and special events such as holiday programming, tournaments, and themed activities</li>
<li>Provide excellent customer service by interacting with guests in a friendly, professional, and engaging manner</li>
<li>Set up and break down activity areas, ensuring cleanliness, safety, and organization of equipment</li>
<li>Promote activities and encourage guest participation throughout the resort</li>
<li>Monitor activity areas to ensure guest safety and adherence to resort policies</li>
<li>Collaborate with team members and other departments to enhance the overall guest experience</li>
<li>Perform administrative tasks such as tracking attendance, preparing materials, and assisting with schedules</li>
</ul>
<b>Qualifications:</b><br>
<ul>
<li>Currently enrolled in or recently graduated from a college or university, preferably in Hospitality, Recreation, Tourism, or a related field</li>
<li>Strong communication and interpersonal skills</li>
<li>Outgoing, enthusiastic personality with a passion for guest engagement</li>
<li>Ability to work flexible hours, including weekends, evenings, and holidays</li>
<li>Ability to work outdoors in varying weather conditions</li>
<li>CPR/First Aid certification preferred (or willingness to obtain)</li>
</ul>
<b>Physical Requirements:</b><br>
<ul>
<li>Ability to stand, walk, and be active for extended periods</li>
<li>Ability to lift and carry up to 25 lbs</li>
<li>Comfortable working in outdoor environments, including sun and heat</li>
</ul>
<b>What You’ll Gain:</b><br>
<ul>
<li>Hands-on experience in resort recreation and hospitality operations</li>
<li>Opportunities to develop leadership, communication, and event planning skills</li>
<li>Exposure to luxury resort standards and guest service excellence</li>
<li>Networking opportunities within Omni Hotels & Resorts</li>
</ul>
Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:
<br>EEOC is the Law Poster.
<br>Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.
<br>If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.

Omni Care Intern - Recreation

<div><p><b>Hiring for Med Tech.</b><b> Must have a valid South Carolina CNA and Medical Technician certification</b><b>.
</b></p><p><b>$1,500 Sign-On Bonus!</b></p><p><b>
Schedul</b>e: Nights 7 pm - 7 am, Weekend rotation required</p><p><b>
Compensation</b>: $20 - $24.99 <i>plus shift differential for nights and weekends</i></p><p><b>
Shift Differential</b><b>:</b></p><ul><li><b>Nights</b><i>: $2.00.</i></li><li><b><i>Weekends</i></b><i>: $3.50 + $2.00 (Night) = $5.50.</i></li></ul><p></p><p><br>
Vi is recognized as a Great Place to Work and one of Glassdoor's 100 Best Companies to work for. Learn from the best and accelerate your career with Vi.</p><p><b>
What We Offer:
</b></p><ul><li>Competitive pay</li><li>
Exceptional benefits</li><li>
Generous Paid Time Off - start accruing on day one</li><li>
401k with company match</li><li>
Paid maternity and paternity benefits</li><li>
Award-winning training and development</li><li>
Tuition Reimbursement</li><li>
Luxury work environment</li><li>
Meaningful and rewarding work</li></ul><div>
TidePointe, a Vi Community, is located at 700 TidePointe Way, Hilton Head Island, SC 29928</div><p><b><br>
Medical Technician</b></p><p>
Responsible for a number of functions to support medical staff and assist with the clinical and technical aspects of care within limits of certification for residents. Performs other duties as assigned. This is a safety sensitive position.</p><p><b>
Principal Accountabilities / Essential Job Functions:
</b></p><ul><li>Administers resident oral and topical medication(s), as prescribed by a physician and within the scope of practice of a Med Tech, including, but not limited to: o Verifies identity of resident receiving medication.<ul><li>
Presents medication to resident and observes ingestion or other application.</li><li>
Records name of drug, dosage, and time of administration in the system of record.</li><li>
Takes and records vital signs or observes resident to detect response to specified types of medications and prepares report or notifies designated team members of unexpected reactions.</li><li>
Documents reasons prescribed drugs are not taken.</li><li>
Maintains related medical records under supervision of the nurse and/or medical staff.</li></ul></li></ul><ul><li>
Gives direct patient care, such as bathing, dressing, and feeding patients, and assisting in examinations and treatments.</li><li>
May receive supply of ordered medications and store per protocol.</li><li>
May record and restock medication inventories.</li><li>
Follows written and/or verbal instructions on how to manage medications.</li><li>
Identifies and reports deviations from safe practice. Adheres to policies and guidelines of regulatory agencies (i.e. OSHA).</li><li>
Provides escort service to residents as directed by supervisor.</li><li>
Notifies supervisor and oncoming staff of resident changes of condition, as they occur.</li>
Provides safe, efficient, and cost<li>-effective quality care.</li><li>
Documents care per policy and procedures.</li><li>
Communicates and collaborates with other members of the healthcare team to resolve resident problems and enhance care delivery and service.</li><li>
Participates in quality assessment and performance improvement activities; successfully adapts to changes.</li><li>
Demonstrates understanding of and commitment to the Company's Mission, Values, and Resident Care Philosophy and Standards of Care and Practice through behavior and attitude.</li><li>
Responsible for upholding resident rights.</li><li>
Maintains Infection Control Protocols in all aspects of daily duties.</li><li>
Performs duties in a timely and efficient manner on a shift/schedule determined by the facility.</li><li>
May perform cardiopulmonary resuscitation (CPR), use Automated External Defibrillator (AED), and render First Aid in emergency situations.</li><li>
Attends/complies with assisted living/care center meetings, mandatory in-services and committee meetings.</li><li>
Participates in orientation of new employees.</li><li>
Manages emergency situations based on the Company's safety and disaster policies.</li></ul><p><b><br>
Education and Experience:
</b></p><ul><li>Education: High school diploma or G.E.D. equivalent is preferred.</li><li>
Work Experience: Prior experience working with geriatric clients is preferred; 6 months prior Medication Technician experience, preferred.</li><li>
Licensure / Certification: Current state certification as a Certified Nursing Assistant is required; completed the training to be a designated Med Tech is required ; Current CPR and Automated External Defibrillator (AED) certifications are required; Current First Aid certification is required or must be willing and able to become First Aid Certified. Must be able to pass a comprehensive test based on basic pharmacology and medication safety.</li></ul><div>
The application window is anticipated to close within 30 days of the date of the posting.</div></div>

Medication Technician

Explore 5+ Administrative assistant in Hilton Head Island this May. Find roles across top companies and apply now to boost your career.

5 administrative assistant jobs In Hilton Head Island

Administrative Assistant

Temporary Front Desk Support

Director of Marketing & Member Services

Omni Care Intern - Recreation

Medication Technician