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associate production specialist

administrative assistant

IHG Hotels & Resorts

<div>Job Summary

As Administrative Assistant, you will provide comprehensive administrative support to the General Manager and senior leadership team, ensuring smooth and efficient office operations. You will manage communications, coordinate schedules, prepare reports, and assist with confidential matters &mdash; all while upholding IHG&rsquo;s standards of professionalism and True Hospitality.

Key Responsibilities

Manage and coordinate the General Manager&rsquo;s calendar, appointments, and meetings.

Handle incoming calls, emails, and correspondence with professionalism and discretion.

Prepare agendas, minutes, reports, and presentations for meetings and projects.

Organize travel arrangements and itineraries for executives.

Maintain confidential files and documents securely.

Coordinate communication between departments and external stakeholders.

Support special projects and assist with administrative tasks as required.

Ensure the executive office operates efficiently and adheres to company policies.

Facilitate smooth flow of information and follow up on action items.

Required Skills &amp; Qualifications

Proven experience as an Administrative Assistant , preferably in hospitality.

Excellent organizational, communication, and multitasking skills.

Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

High level of discretion and confidentiality.

Ability to work independently and as part of a team.

Strong attention to detail and problem-solving abilities.

Professional attitude and appearance.

What We Offer

Competitive salary and benefits.

Opportunities for career growth within the IHG global network.

A dynamic and supportive work environment.

The chance to be a key contributor to executive success and hotel operations.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</div> <div id='job-id'>Job Id: nB5K5xUZlowF5obUYEZFS87L9tJfC3n8Vjs2ExRusmjOQlefnHVdxCfDLU95eRS90+TE1lXHgQ9/k7cBkUiuQ3vaCAOf8N3kY9L4RD47HfTbxn9fJf4CLLszTc+0lkM/oDjuh7kcM+JdhX+Ee9NbtjY=</div>

Administrative Assistant

NITI National Industrial Training Institute المعهد الوطني للتدريب الصناعي

<div>
 
 
 Job Summary:
 
 
 
 The Administrative Assistant provides comprehensive administrative support to ensure the efficient operation of the Institute. This role involves handling clerical tasks, coordinating schedules, managing documentation, and supporting various administrative processes to facilitate smooth office functions.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage and maintain schedules, appointments, and meetings for the Office Manager and other senior staff.
 </li>
 <li>
 Handle correspondence, emails, and phone calls, ensuring timely responses and proper documentation.
 </li>
 <li>
 Organize and maintain office files, records, and documentation in accordance with Institute standards.
 </li>
 <li>
 Assist in preparing reports, presentations, and other documents as required.
 </li>
 <li>
 Support administrative tasks related to recruitment, onboarding, and employee documentation.
 </li>
 <li>
 Coordinate office supplies, inventory, and procurement processes to ensure a well-stocked and organized workspace.
 </li>
 <li>
 Assist in planning and organizing Institute events, meetings, and training sessions.
 </li>
 <li>
 Act as the first point of contact for visitors and inquiries, providing excellent customer service.
 </li>
 <li>
 Monitor and handle administrative tasks related to travel arrangements, including booking tickets, accommodations, and transport for staff.
 </li>
 <li>
 Collaborate with other departments to ensure the seamless execution of administrative activities.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, or a related field.
 </li>
 <li>
 Minimum of 3-5 years of experience in an administrative or clerical role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication skills, both written and verbal.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Attention to detail and ability to maintain confidentiality.
 </li>
 <li>
 Strong interpersonal skills and ability to work in a team-oriented environment.
 </li>
 <li>
 Fluency in English; knowledge of Arabic is an advantage.
 </li>
 </ul>
 
 
</div>
 <div id='job-id'>Job Id: aX9F6W6ot+aYI1Tszkw33tIY8mcfKe541AtkS+ju6mmdRomvCRKM9dcI/dGAyBf1WgQn0AOhpgGdJ4yoh350HdwqMPOPdNf4uw==</div>

<div>Job Summary:
Handling a variety of administrative support task and visitor management system.
RESPONSIBILITIES/ACCOUNTABILTY &amp; AUTHORITY:
<ul><li>Greet clients and visitors.
</li><li>Assisting clients in finding their way around the office
</li><li>Assisting with verity of administrative task including copying, taking notes, scanning documents
</li><li>Preparer meeting and training rooms
</li><li>Maintain workplace secure by issuing, checking in visitor's badges.
</li><li>Issue purchase requisition
</li><li>Assist invoicing team with Good receives issues and invoices submission.
</li><li>Issuing cash in advance invoices (CIA)
</li><li>Insert ZATCA invoices copies for all the invoices packages
</li><li>Submit expenses
</li><li>Power-user for the attendance system.
</li></ul>BEHAVIORAL SKILLS/COMPETENCIES &amp; REQUIRED:
<ul><li>Diploma in IT, Administrator, accountant
</li><li>Computer skills in Microsoft office required.
</li><li>Excellent English language, (reading, writing, and speaking) required.
</li><li>Communication skills.
</li><li>Positive attitude.</li></ul></div>
 <div>Every day, the oil and gas industry&rsquo;s best minds put more than 150 years of experience to work to help our customers achieve lasting success.
 
 
We Power the Industry that Powers the World
 
Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success&mdash;now and in the future.
 
 
Global Family
 
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.
 
 
Purposeful Innovation
 
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.
 
 
Service Above All
 
This drives us to anticipate our customers&rsquo; needs and work with them to deliver the finest products and services on time and on budget.</div> <div></div> <div id='job-id'>Job Id: FcESbkND2DTb03vp1UV8DJHFFzL4hTXPUA797FBK6JCLkibcAFG7RTOKz8XLKj+hEYXoXgpVoGavVzWoOowIfqgXN4j/mMVsPFDOYWajIDY7C5IOZD9xrNv9BIRF4z3aUVjpoTMOLpwc/4DVeZ2uiL92NfuChfZ1MbYqtYZBfDLA4w==</div>

AlGhandoura Industrial Group LTD 

Job Overview AlGhandoura Industrial Group LTD is seeking a highly organised and efficient Administrative Assistant (Female) to join our team in Jeddah, Saudi Arabia. This is a full-time position offering a challenging and rewarding opportunity to contribute to the smooth running of our operations. The successful candidate will provide comprehensive administrative support to ensure efficient office operations. This role requires a proactive individual with excellent communication and interpersonal skills, capable of handling a diverse range of tasks and maintaining a high level of professionalism. Responsibilities * Manage and maintain schedules, appointments, and travel arrangements. * Prepare and edit correspondence, communications, presentations, and other documents. * Organise and maintain filing systems, both electronic and physical. * Answer and direct phone calls, taking messages and handling inquiries. * Manage office supplies and equipment, ensuring adequate stock levels. * Coordinate meetings and events, including booking venues and catering. * Provide general administrative support to various departments as needed. * Handle confidential information with discretion and professionalism. Qualifications * Proven experience as an administrative assistant or in a similar role. * Strong organisational and time management skills with the ability to prioritise tasks effectively. * Excellent written and verbal communication skills in English. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Ability to work independently and as part of a team. * Strong attention to detail and accuracy. * Ability to maintain confidentiality and handle sensitive information. * Adaptability and flexibility to handle changing priorities and deadlines. &nbsp;

Administrative Assistant (Female)

<div>. Job Summary:
 
The Receptionist will act as the first point of contact for employees or clients and the responsible person for the facility management and maintenance
 RESPONSIBILITIES/ACCOUNTABILTY &amp; AUTHORITY:
<ul><li>Greet clients and visitors with a positive, helpful attitude.
</li><li>Assist clients in finding their way around the office.
</li><li>Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintain visitor logs.
</li><li>Answer, screen and forward phone calls.
</li><li>Sort and distribute mail and handle parcel shipments
</li><li>Assisting with a variety of administrative tasks including copying, faxing, taking notes, and booking travel plans.
</li><li>Order, maintain and distribute office supplies
</li><li>Schedule appointments and maintain conference rooms reservation log
</li><li>Maintain facility seating charts and office assignments
</li><li>Develop and maintain relationships with vendors, contractors, and service providers to ensure quality services and competitive pricing.
</li><li>Inspect facility and coordinate with HSE personnel to meet safety regulations and running routine safety inspections.
</li><li>Conduct regular inspections to identify and address maintenance issues, safety hazards, and compliance requirements.
</li><li>Oversee the coordination of facility services, such as cleaning, security, waste management, and other office manager duties.
</li><li>Develop and implement effective facility management strategies, policies, and procedures.
</li></ul>BEHAVIORAL SKILLS/COMPETENCIES &amp; REQUIRED:
<ul><li>Time management skills
</li><li>Attention to details with strong administrative skills.
</li><li>Positive attitude with good Communication skills
</li><li>Strong organizational skills
</li><li>to be able to use basic computer programs including Microsoft Office
</li>Flexibility to be able to move between activities and duties quickly if priorities change. 
<li>
</li></ul> 
EXPERIENCE/EDUCATION/SKILL-SET REQUIRED:
<ul><li>Bachelor&rsquo;s Degree/equivalent education required
</li><li>3 years of administrative assistant experience
</li><li>communication skills, proficient in English (verbal and written)
</li><li>Reporting Skills
</li><li>Administrative Writing Skills
</li><li>Microsoft Office Skills
</li><li>Professionalism
</li><li>Problem Solving
</li><li>Verbal Communication Qualification, Knowledge And Experience</li></ul></div>
 <div>Every day, the oil and gas industry&rsquo;s best minds put more than 150 years of experience to work to help our customers achieve lasting success.
 
 
We Power the Industry that Powers the World
 
Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success&mdash;now and in the future.
 
 
Global Family
 
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.
 
 
Purposeful Innovation
 
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.
 
 
Service Above All
 
This drives us to anticipate our customers&rsquo; needs and work with them to deliver the finest products and services on time and on budget.</div> <div></div> <div id='job-id'>Job Id: Auw1FtnoCiya+be3Aw/kUOJeabtld3cjNqAb0vg/JiSCHx5BgYG4kGf2oi+qJflPGG7qKvTD8wCHO5uw1zxNPSUBnq9zpPSm005VD+3NMGosmxJiF4W5+wU8XBsgQtrNWDZUnQ12ZzQOemng7yGRFsCe6ASb4W+CxC4u6qKnQxueSg==</div>

Administrative Assistant (Receptionist)

Goldman Sachs

<div>
 
 Job Description
 
 
 
 
 What We Do
 
 
 
 We pride ourselves in our resourcefulness and work on a variety of initiatives. On any given day, our work could include advising a company on a cross-border merger, structuring the initial public offering of a subsidiary, refinancing an outstanding bond and more.
 
 
 
 As a Division, Our Strategic Objectives Include
 
 
 
 <ul>
 <li>
 To be the world&rsquo;s preeminent investment bank &ndash; trusted advisor, financier and risk manager for our clients on their most important transactions
 </li>
 <li>
 Build long-term relationships with clients and bring them world-class execution by &ldquo;delivering the firm&rdquo; over time
 </li>
 <li>
 Drive superior returns for our stakeholders
 </li>
 <li>
 Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace
 
 
 </li>
 </ul>
 
 Your Impact
 
 
 
 Are you passionate about working with teams, helping your teams achieve the best results, keeping people focused and on track, and making things happen? We are looking for an administrative professional fluent in both Arabic and English to join the Investment Banking team based in Riyadh
 
 
 
 Duties
 
 
 
 This role is for a full-time assistant to support a team of investment bankers in the Riyadh office.
 
 
 <ul>
 <li>
 Proactive diary management for busy investment bankers
 </li>
 <li>
 Arranging travel; organizing and providing detailed travel schedules
 </li>
 <li>
 Liaising with internal and external stakeholders to organize client meetings and full trip agendas
 </li>
 <li>
 Processing expenses and invoices in a timely manner
 </li>
 <li>
 Arranging internal and client meetings on and off the GS campus - booking of conference rooms and catering, registering guests, ensuring materials organized
 </li>
 <li>
 Adhering to Compliance regulations and gaining the relevant approvals
 </li>
 <li>
 General team admin including photocopying, printing, attendance tracking, phone answering and relaying messages
 </li>
 <li>
 Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
 </li>
 <li>
 Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly
 </li>
 <li>
 Involved in client event organization
 </li>
 <li>
 Flexibility to support assistant colleagues and cover when necessary
 
 
 </li>
 </ul>
 
 Skills &amp; Experience Required
 
 
 
 <ul>
 <li>
 Fluent in both Arabic and English
 </li>
 <li>
 Prior experience as an assistant, or in an administrative and/or customer service role
 </li>
 <li>
 Solid organizational skills &ndash; ability to multi-task and prioritize effectively
 </li>
 <li>
 Strong attention to detail
 </li>
 <li>
 Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.
 </li>
 <li>
 Ability to communicate clearly, concisely and confidently
 </li>
 <li>
 Proactivity &ndash; ability to take initiative, follow up where necessary without prompting and seek clarification when needed
 </li>
 <li>
 Strong work ethic with a positive attitude and growth mindset
 </li>
 <li>
 Ability to work well under pressure and stay professional in a busy environment
 </li>
 <li>
 Discretion &ndash; ability to always handle sensitive matters confidentially
 </li>
 <li>
 Microsoft Office skills (Outlook, Word, Excel)
 
 
 </li>
 </ul>
 
 About Goldman Sachs
 
 
 
 At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.
 
 
 We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.
 
 
 We&rsquo;re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html
 
 
 &copy; The Goldman Sachs Group, Inc., 2021. All rights reserved.
 
 
 Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Veteran/Sexual Orientation/Gender Identity
</div>
 <div id='job-id'>Job Id: D26HTXOB2k2l/U1YOEEoTZZUT89IftC27VWUZB5oTrmAh7n5c4cOdANqRik5HmuLnIIU2y33ygS2e92cVeGd9xF9Ye7nuLc/jaabYX7QPu0ilRY6sJfgbSEpKB5Zxt7gmpkoSeTmiXCGPBJ2ReC3lj2Kx4zNCdLwpynfBd6N3Bq6HLX4qRAX1U1TzE3QWBJ15ho=</div>

GBM - Private - Administrative Assistant - Riyadh

UNV Arab States

<div>
 
 
 Context
 
 
 
 This UN Volunteer assignment is part of the United Nations High Commissioner for Human Rights (OHCHR) Technical Cooperation Project in Saudi Arabia. Initiated under a 2012 Memorandum of Understanding between OHCHR and the Saudi Human Rights Commission, the project focuses on strengthening national capacities for human rights promotion and protection. Through close collaboration with national institutions and stakeholders, it aims to advance human rights awareness, institutional development, and inclusive policy implementation. The UN Volunteer will play a key role in supporting administrative operations and coordination with international organizations, civil society, and UN agencies.
 
 
 
 
 
 
 Description of Duties
 
 
 
 The national UN Volunteer will work under the direct supervision of the Administrative Associate and contribute to the office&rsquo;s operational effectiveness by:
 
 <ul>
 <li>
 Supporting administrative functions across procurement, HR, finance, and logistics
 </li>
 <li>
 Coordinating visas, licenses, security matters, and staff entitlements
 </li>
 <li>
 Managing calendars, meetings, travel arrangements, and correspondence
 </li>
 <li>
 Organizing meetings, workshops, and events, including logistics and documentation
 </li>
 <li>
 Assisting in budget preparation, petty cash bookkeeping, and office inventory management
 </li>
 <li>
 Providing basic ICT support and maintaining records and databases
 </li>
 <li>
 Supporting recruitment, onboarding, and personnel recordkeeping
 </li>
 <li>
 Promoting communication and collaboration among stakeholders, including UN agencies and national counterparts
 </li>
 <li>
 Engaging in UNV activities, including knowledge sharing and volunteerism promotion
 </li>
 </ul>
 
 
 
 
 
 Profile Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Administration, Business, Finance, HR, or related fields (Master&rsquo;s degree may substitute for experience)
 </li>
 <li>
 Minimum 3 years of relevant professional experience
 </li>
 <li>
 Proficient in MS Office and office technology; knowledge of database management is an asset
 </li>
 <li>
 Working knowledge of English
 </li>
 <li>
 Strong interpersonal, drafting, and organizational skills
 </li>
 <li>
 Ability to work effectively in multicultural, fast-paced, and collaborative environments with minimal supervision
 </li>
 </ul>
 
 
 
 
 National UN Specialist Volunteers in Saudi Arabia are entitled to: - Monthly Volunteer Living Allowance (VLA) in the amount of SAR 14,120.66 - Entry Lumpsum USD 400, - Annual and learning leaves; - Free Medical and life insurance; and - Free access to different learning platforms.
 
 
 
 
 
 Application deadline is 31 July 2025
 
 
 
 
</div>
 <div id='job-id'>Job Id: tnQa2RhoXTi9hVWUm2FZsMjaveYUb6pIAYb+M+0b8Xxf7guZc1lYS0NSO+IEIWF9pJZp36NrcK0e1++dAzDB8Yo9BB8a3GAAb2TD/HfxwrzBnBWLlBxQ0r5RPFJnjf9JmvKFj7p3NL+nK6sI18es8Cl/eW6fPcdc76k1C3NInLR9a4OVJcS8/bYFKZ0yYpdih3Fd3vh3fr3DDwVXp7r4zqa12n7UDf7uytXasw==</div>

Administrative Assistant with OHCHR

Explore 321+ Administrative assistant in Ksa this August. Find roles across top companies and apply now to boost your career.

321 administrative assistant jobs IN Ksa

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant (Female)

Administrative Assistant (Receptionist)

GBM - Private - Administrative Assistant - Riyadh

Administrative Assistant with OHCHR