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administrative assistant

RECAFCO

We are looking for an Administrative Assistant to support our daily office operations. The ideal candidate will handle clerical tasks, provide administrative support to management, and ensure the smooth running of the office.Responsibilities:<ul><li>Answer phone calls and emails professionally</li><li>Prepare and maintain documents, reports, and records</li><li>Schedule and coordinate meetings and appointments</li><li>Organize and maintain filing systems (digital and paper)</li><li>Assist with basic data entry and office tasks</li></ul>Requirements:<ul><li>1 - 3 Years Experience</li><li>Arabic Nationality Preffered</li><li>English language proficiency</li><li>Proficiency in MS Office (Word, Excel,etc.)</li><li>Visa no 18 Transferable</li><li>Immediate joiners</li></ul>Job Type: Full-timeLanguage:<ul><li>English (Preferred)</li></ul>

Administrative Assistant

Alghanim INDUSTRIES

Date: 3 Sept 2025
 
Location: 
KW
 
Company: 
Alghanim Industries
 
Long Description Job Summary
 The Job Purpose of a Business Administrator will be to provide administrative support to Management along with other secretarial duties.
 Job Responsibilities
 
Typing of all correspondence i.e. letters, memos, schedules, agendas, etc.
 
Handling independent business correspondence for the division (incoming and outgoing)
 
Directing incoming telephone calls to the appropriate recipient
 
Manage, organize and update relevant data, maintain a proper filing system
 
Organizing all business operations related events i.e. training, team meeting etc.
 
Organizing travel and hotel reservations for business trips from and visitors to, the division as well as visa processing
 
Responsible for preparing employees change of status forms and recruitment requests (new appointments, terminations, resignation)
 
Coordinating with personnel office especially in residence related matters
 
Coordination of tasks, projects and staff across various locations in Kuwait (warehouses, offices, suppliers, business partners and other facilities)
 
Responsible for division's stationery requirements
 
Responsible for the division’s time sheet, tracking and resolving of various matters etc.
 
Candidate Requirements
 
Excellent communication skills in English are a must
 
Solid knowledge of wider Kuwait
 
At least 1 to 2 years work experience in a similar administrative role
 
Planning and organizational skills
 
Good computer knowledge and skills (Outlook – Microsoft Word – Excel – PowerPoint – Internet)
 
Must be self-motivating, driven, initiative and able to work independently and against tight deadlines
 
Must be able to multitask, handle demanding customers (internal and external), liaise with different individuals across different departments and functions, and be able to work systematically, accurately and with strong time management skills
 
Education High School / Diploma

L design

We are a leading construction company seeking a professional Secretary to join our team. The ideal candidate will have prior experience in the construction industry and strong organizational and communication skills.Responsibilities:Manage correspondence, phone calls, and emails.Organize and schedule meetings, appointments, and site visits.Maintain and update filing systems and project documents.Prepare reports, letters, and official documents.Provide administrative support to management and project teams.Handle confidential information with discretion.Requirements:Proven experience as a Secretary or Administrative Assistant (preferably in a construction company).Excellent command of English (written and spoken).Proficient in MS Office (Word, Excel, Outlook, PowerPoint).Strong organizational and multitasking abilities.Attention to detail and problem-solving skills.Ability to work under pressure and meet deadlines.Job Type: Full-time

Secretary

LGTC Recruitment

Job PurposeThe Administrative Assistant &ndash; Partnerships will support the Business Development and Partnerships team in researching potential employers, coordinating outreach activities, scheduling meetings, and maintaining an organized database of partners. The role requires strong communication skills, initiative in outreach, and the ability to represent the company during employer visits.Key ResponsibilitiesResearch &amp; Outreach<ul><li>Research and identify potential employers and partnership opportunities.</li><li>Conduct cold calls and follow-up communication with prospective partners.</li><li>Assist in preparing and delivering presentations during employer visits.</li></ul>Scheduling &amp; Coordination<ul><li>Arrange and manage meetings (onsite and virtual) using Google Calendar and Google Meet.</li><li>Coordinate with the BDM on meeting schedules, logistics, and follow-ups.</li><li>Ensure timely preparation of documents, proposals, and presentation materials.</li></ul>Database &amp; Systems Management<ul><li>Maintain an updated database of prospective and existing employers.</li><li>Track partnership progress, outreach activities, and meeting outcomes.</li><li>Utilize internal systems or CRM tools for record-keeping and reporting.</li></ul>Communication &amp; Presentation<ul><li>Support the BDM in employer visits and presentations when required.</li><li>Draft professional correspondence including proposals, reports, and follow-ups.</li><li>Represent the company in a professional manner with external stakeholders.</li></ul>General Support<ul><li>Provide administrative support to the BDM, Manager, or CEO as required.</li><li>Assist with the preparation of partnership reports and performance summaries.</li><li>Undertake additional tasks as assigned to support business development activities.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, Communications, or related field (preferred).</li><li>Prior experience in administration, client relations, or business development support.</li><li>Strong verbal and written communication skills.</li><li>Confident in cold calling and external stakeholder interaction.</li><li>Proficiency with Google Workspace (Docs, Sheets, Calendar, Meet, Slides).</li><li>Good presentation skills; comfortable speaking in meetings and employer visits.</li><li>Highly organized, detail-oriented, and able to multitask effectively.</li><li>Flexible, proactive, and able to work independently or in a team.</li></ul>Compensation &amp; Benefits<ul><li>Salary: 250 KWD per month</li><li>Commission: Performance-based commission structure</li><li>Opportunities for professional growth and development</li><li>Exposure to employer engagement and international business development activities</li><li>Supportive and collaborative team environment</li></ul>Job Type: Full-timePay: Up to KD250.000 per monthApplication Question(s):<ul><li>Are you holding a Regular (Ahli) Visa 18?</li></ul>Language:<ul><li>English (Required)</li></ul>Application Deadline: 31/08/2025 Expected Start Date: 01/09/2025

Admin Officer

Marriott International

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 25136674
 
 
 
 Job Category
 
 Administrative
 
 
 
 Location
 
 Courtyard by Marriott Kuwait City, Al Shuhada Street, Kuwait City, Kuwait, Kuwait, 15463VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Non-Management
 
 
 
 Position Summary
 
 
 
 Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.
 
 
 Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests&rsquo; service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
 
 
 The following are specific responsibilities and contributions critical to the successful performance of the position:
 
 
 MAIN RESPONSIBILITIES  Adhering to all division and local standard policies and procedures.  On regular basis each day, collect, open and distribute all mails to F&amp;B. to ensure that all correspondence are dealt with correctly in the absence of him.  Responsible for all out going correspondence from F&amp;B office.  File and maintain filling system on regular basis. To lock cabinets at the end of each day.  Responsible for issue, track and correspondence of Executive and La Brasserie discount card program.  To ensure all required administrative work are completed at the same day and not kept for the following day.  To operate and update trace file system.  To follow up and ensure that schedule set for reports / assignments which require from department heads are on time.  Track and record all restaurant promotions and specials.  Maintaining a positive attitude toward the hotel and the job being performed.  Reporting to work on time (as scheduled) and in proper uniform/attire.
 
 
 Job Duties Accuracy in memos and correspondence  Telephone skills/etiquette  Attention to details  Team player, seeks to assist others without having to be asked  Computer technology/efficiency  Ability to meet deadlines  Good judgement/decision making  Can organize and complete assigned task in absence of direct supervision  Seek new ways of improving his/her performance and that of the department  Provides timely, correct and pertinent information to appropriate department and individuals  Ensures that work area is maintained in a clean and organized manner at all times  Provides efficient, friendly, and helpful and informative services to guest and co-workers  Displays flexibility under changing working conditions  Eager to learn and try new things/open to change  Cooperate with managers request to do work that is over and above his/her normal duties  Show cooperation/flexibility in regards to work schedules  Able to handle repetitive or common guest issues/concerns independently and to guest&rsquo;s satifaction.  Looked upon as leader and resource among administrative staff  Accepts constructive criticism with an open attitude  Seeks guidance when barriers to performance arise  Represents management and property in most professional and competent manner  Reliability &ndash; Associates can be counted on to carry out instructions and fulfil position responsibilities  Safety &ndash; associate understands the loss prevention safety philosophy of the company ( ie.practices safe work habits,maintained work area in safe manner at al time).
 
 
 
 At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
 
 
 
 At Courtyard, we&rsquo;re passionate about better serving the needs of travelers everywhere. It&rsquo;s what inspired us to create the first hotel designed specifically for business travelers, and it&rsquo;s why the Courtyard experience today empowers our guests, no matter the purpose of their trip. We&rsquo;re looking for achievers who are passionate about providing a guest experience that goes above and beyond, enjoy being part of a small yet ambitious team, and love learning how to always improve &ndash; all while having fun.
 
 
 In joining Courtyard, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
</div>

Operations Admin Assistant

Building & Contracting Company

We are looking for a highly organized, self-driven Executive Assistant to support the CEO. This remote role requires 4&ndash;6 flexible hours per day, ideally based in Kuwait.Key Duties:<ul><li>Manage Calendar &amp; Email: Coordinate the CEO&rsquo;s schedule and communications with professionalism.</li><li>Coordinate Meetings &amp; Travel: Book meetings across time zones and handle global travel logistics.</li><li>Admin Support: Prepare reports, manage documents, track expenses, and assist with personal tasks.</li><li>Liaison &amp; File Management: Interface with stakeholders while maintaining accuracy and confidentiality across platforms (GSuite, Microsoft Office, Notion, Dropbox).</li><li>Special Projects: Conduct research, prepare presentations, and coordinate with external partners.</li></ul>Requirements:<ul><li>5+ years of experience supporting C-level executives, ideally in finance or investments</li><li>Strong command of English, both written and spoken</li><li>Proficiency with Microsoft Office, GSuite, Notion, Evernote, and cloud tools</li><li>Highly organized, discreet, and able to work independently</li><li>Reliable internet and secure remote setup</li></ul>Other Details:<ul><li>Personality assessment required during application</li><li>Long-term opportunity with potential for growth</li></ul>Job Types: Full-time, Part-timePay: From KD350.000 per monthExpected hours: 35 per weekExpected Start Date: 01/09/2025

Executive Assistant

American Creativity Academy

<div>We are looking to hire a dedicated Secretary to join us at the American Creativity Academy! 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience:

Bachelor's degree required. Basic computer skills required. Knowledge of Microsoft windows including word processing, electronic spreadsheets, E-mail, etc. Understanding of standard office equipment (telephones, dictation equipment, FAX and copying machines, typewriter, calculator, etc.

LANGUAGE SKILLS:

Bilingual (Arabic / English) preferred. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

GENERAL RESPONSIBILITIES
<div>
<ul><li>Performs secretarial functions relating to the responsibilities of the Department.</li></ul>
<ul><li>Provide administrative support to the Principal / Department by facilitation internal and external communications, acting as a liaison with departments and parents, and coordinating administrative affairs.</li></ul>
</div>
Salary range is 360 KWD - 410 KWD per month, depending upon educational credentials and years of related experience.</div>

School Secretary, starting August 2025

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Administrative Assistant

Administrative Assistant

Secretary

Admin Officer

Operations Admin Assistant

Executive Assistant

School Secretary, starting August 2025